HomeMy WebLinkAbout770049.tiff Correcting Rer"lution dated 6/20/77
RESOLUTION
RE: ADOPTION OF POLICY REGARDING WELD COUNTY REVOLVING FUND.
WHEREAS, the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS , the Board of County Commissioners deems it ad-
visable and in the best interest of Weld County to adopt the
following policy regarding disbursements from the Weld County
Revolving Fund:
1. Emergency expenditures which cannot reasonably be
paid in the normal course of business;
2 . Travel and expense advances of significant amounts
with a $100 minimum, and only reimbursable for travel;
3. Clearing amounts received from other agencies , such
as the Council of Governments , which belong to entities
other than Weld County;
4. All disbursements for emergency expenditures shall
be reimbursed to the Revolving Fund within two (2) weeks
of disbursement;
5. All disbursements for travel and expense advances
shall be accounted for immediately upon the return of the
employee from the specific event or purpose giving rise
to the advance and the reimbursement of actual cost incur-
red made to the Revolving Fund from the appropriate source
within two (2) weeks. (An exception to this policy will be
incidences where expenses and witness fees required by
the District Attorney' s office are reimbursed from the State
Judiciary System subsequent to court proceedings. In such
cases, a maximum of three (3) months shall be allowed for
processing payment. )
6. The Department Head or Official shall be the only
person allowed to request funds from the Revolving Fund.
His request shall be in writing;
7. The Revolving Fund shall be maintained by the Comp-
troller in the Finance/Accounting Department, reconciled tI
monthly and a report of transactions and composition
F' c 6 _: 770049
of the fund balance submitted monthly to the Finance Officer.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Com-
missioners of Weld County, Colorado that the above and foregoing
policy regarding the Weld County Revolving Fund, be and hereby
is adopted effective on the date of the passage of this
Resolution.
The above and foregoing Resolution was, on motion duly made
and seconded, adopted by the following vote on the 15th day of
June, A.D. , 1977 .
The above and foregoing Resolution was read into the record
and signed on the 27th day of June, A.D. , 1977.
BOARD OF COUNTY COMMISSIONERS
WELD UNTY, COLORA {
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ATTEST :
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Weld County Clerk and Recorder
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County At rney
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