HomeMy WebLinkAbout20153363.tiff RESOLUTION
RE: APPROVE JOINT USE AGREEMENT AND AUTHORIZE CHAIR TO SIGN -
NORTHERN COLORADO YOUTH FOR CHRIST -TURN AROUND BIKES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Joint Use Agreement between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Public Health and Environment, and Northern Colorado
Youth for Christ - Turn Around Bikes, commencing May 16, 2015, and ending September 30,
2016, with further terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Joint Use Agreement between the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the Department
of Public Health and Environment, and Northern Colorado Youth for Christ - Turn Around Bikes
be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 19th day of October, A.D., 2015.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, OLORADO
ATTEST:datifet) J,CL�o;4
arbara Kirkme er, Chair
Weld County Clerk to the Board
'•�� Mike Freeman, Pro-Tem
BY: t L!� �. 1!l �7'► ! _
D=•1ty Clerk t the B•ar:�� �~ /- 4
I '. Con .y O
'
APPRO ED AS TO FO M: _ L
�r. ye A. C•zad
County Attorney
Steve Moreno
Date of signature:
2015-3363
OC. ,VL,6 -1-rg) ti/ HL0047
1861 a Memorandum
' -Pli- fi -4---‘ ;- ' '- F \
�I
- 1 ,� r, TO: Barbara Kirkmeyer, Chair
J bri
] N T Y Board of County Commissioners
COuj
FROM: Mark E. Wallace, MD, MPH,
Executive Director
Department of Public Health & Environment
DATE: October 14, 2015
SUBJECT: Joint Use Agreement with Northern Colorado
Youth for Christ-Turn Around Bikes
For the Board's approval is a Joint Use Agreement between Northern Colorado Youth for Christ-
Turn Around Bikes (TAB) and the Weld County Department of Public Health and Environment
(WCDPHE).
The BOCC previously approved the Health Department applying for, and subsequently accepted
on the Department's behalf, funding from CDOT for a program referred to as Safe Routes to
School (SRTS) designed to expand the number of kids safely riding bikes to and from school.
Through this funding opportunity the Department would purchase a fleet of bikes and an
associated trailer to be used to move the bike fleet between schools and events. In addition, the
Department would execute a Joint Use Agreement with Turn Around Bikes (TAB) in which the
Department would make the bike fleet available to TAB in exchange for their training of students
on bike safety and maintenance of the bike fleet.
In a work session held on October 12, 2015, the BOCC recommended the Joint Use Agreement
be placed on the Board's agenda.The BOCC supported WCDPHE housing the bike fleet and trailer
in a parking lot near WCDPHE's building.
Assistant County Attorney, Frank Haug, has reviewed the Agreement and approves the terms and
the option for securing and maintaining the bike fleet.
I recommend approval of this Joint Use Agreement with Northern Colorado Youth for Christ-
Turn Around Bikes.
+RECEVED
OCT ) "! 7,5
WELL. uu TY
COMMJSSIC IE9s 2015-3363
JOINT USE AGREEMENT
Between
Northern Colorado Youth for Christ- Turn Around Bikes
And
Weld County, Colorado
THIS AGREEMENT is made and entered into this \ day of �wL� , 2015, by and
between the County of Weld, whose address is 1150 "O" Street,Greeley, Colorado 80631 a
body corporate and politic of the State of Colorado, by and through its Board of County
Commissioners on Behalf of the Department of Public Health, hereinafter referred to as
"County," and Northern Colorado Youth for Christ-Turn Around Bikes hereinafter referred to
as TAB.
WHEREAS, Northern Colorado Youth for Christ-Turn Around Bikes, hereinafter TAB,
has agreed to house and provide maintenance for the Safe Routes to School (SRTS) Bike Fleet,
as well as provide assistance with community-based bike rodeos and group rides during the
duration of the grant.
WHEREAS,Weld County,Colorado, hereinafter the County,has contracted with the
Colorado Department of Transportation,hereinafter CDOT,to build Safe Routes to School
capacity in Weld County by providing the administrative and financial grant coordination, as
well providing technical assistance to each school district.
WHEREAS, it is necessary and desirable to specify these services,the desired end
products, and the responsibilities of the County and TAB in completing this project.
NOW,THEREFORE, it is hereby agreed that
I. SCOPE OF WORK
TAB shall provide the following services to the County as detailed in Exhibit A- Scope of Work.
II. COST ESTIMATE
Work will be billed to the County on a monthly or quarterly basis. It is estimated that work on
this project will be$15,000.00 to cover bike mechanic time,rodeo and ride support time,van
mileage to deliver the bike fleet trailer, and administrative supervising time. No payment
beyond this estimate will be allowed.
III. PAYMENTS
TAB shall submit monthly or quarterly invoices upon completion of services and will not total
more than$15,000.00 over the course of the grant period (May, 15,2015 and September 30,
2016). Invoices will be sent to the following:
Dr. Mark E.Wallace, Executive Directo, -Accounts Payable
Weld County Department of Public Health and Environment
Joint Use Agreement-SRTS Bike FleetJuly 15,2015Page 1
1555 N. 17th Avenue, Greeley, CO 80631
(970)304-6470 (970) 304-6410
Contact: Leslie Beckstrom lbeekstrom@weldgov.com- Tanya Geiser tgeiser@co.weld.co.us
Payments, identifying a TAB invoice number,will be sent within 30 days of invoice to:
North Colorado Youth for Christ-Turn Around Bikes
ATTN: TAB Program Director
P.O. Box 909
Greeley, CO 80631
IV. DEPARTMENT AND COMMUNITY RESPONSIBILITIES
TAB will provide the personnel and administrative oversight to accomplish the objectives as
described. An AMERICORP VISTA and/or TAB volunteers may do some of the tasks in
accordance with the scope of work. Supervision of the VISTA or TAB volunteers rests with TAB
Program Director.
V. PERIOD OF PERFORMANCE
This agreement will be deemed valid by the authorized signatures and it is anticipated that
work can begin in early July and a project completion date is set for September 30, 2016. This
Joint Use Agreement will be reviewed annually and terms will be renegotiated at that time.
VI. CHANGES AND TERMINATION
TAB or the County may,from time to time require changes in the Scope of Work of this
agreement. In the event changes are required they must be made with the written agreement
of all parties and be approved by CDOT prior to initiation. Either party may terminate this
agreement by giving written notice of such termination and specifying the effective date
thereof, at least thirty (30)days before the proposed date of termination.
VII. GENERAL PROVISIONS
a. Independent Contractor. TAB agrees that it is an independent Contractorand that TAB's
officers, agents or employees will not become employees of County, nor entitled to any
employee benefits from County as a result of the execution of this Agreement.TAB shall
perform its duties hereunder as an independent contractor.TAB shall be solely responsible for
its acts and those of its agents and employees for all acts performed pursuant to this
Agreement.
b. Subcontractors. TAB acknowledges that County has entered into this Agreement in reliance
upon the particular reputation and expertise of TAB. TAB shall not enter into any subcontractor
agreements for the completion of this project without County's prior written consent, which
may be withheld in County's sole discretion.
c. Warranty. TAB warrants that the services performed under this Agreement will be performed
in a manner consistent with the professional standards governing such services and the
provisions of this Agreement.TAB further represents and warrants that all services shall be p
Joint Use Agreement-SRTS Bike FleetJuly 15,2015Page 2
erformed by qualified personnel in a professional and workmanlike manner,consistent with
industry standards,and that all services will conform to applicable specifications.
d. Indemnity. TAB shall defend, indemnify and hold harmless County, its officers, agents, and
employees, from and against injury, loss damage, liability, suits, actions,or willful acts or
omissions of Contract Professional,or claims of any type or character arising out of the work
done in fulfillment of the terms of this Contract.
e. Compliance with Law. TAB shall strictly comply with all applicable federal and State laws, rules
and regulations in effect or hereafter established, including without limitation, laws applicable
to discrimination and unfair employment practices.
f. Fund Availability. Financial obligations of the County payable after the current fiscal year are
contingent upon funds for that purpose being appropriated, budgeted and otherwise made
available. Execution of this Agreement by County does not create an obligation on the part of
County to expend funds not otherwise appropriated in each succeeding year.
g. Governmental Immunity. No term or condition of this contract shall be construed or
interpreted as a waiver, express or implied, of any of the immunities, rights, benefits,
protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et
seq., as applicable now or hereafter amended.
For: Weld County Colorado
0CT 1 9 2015
Title.
Signature and Date Barbara Kirkrheyer, Chair
OCT 1 9 2015
For North Colorado Youth for Christ-Turn Around Bikes
Title
GX-ec five. reC Jor NU/Fa
Signature and Date
joint Use Agreement-SRTS Bike FleetJuly 15,2015Page 3 0200. (3(03O)
Joint Use Agreement with Northern Colorado Youth for
Christ-Turn Around Bikes
ATTEST: BOARD OF COUNTY COMMISSIONERS
Weld C nt Clerk to the :oard W .LD COUNTY LORADO
BY:
Deputy CI- k to the :arbara Kirkmey r, Chair CT 1 9 2015
MI k sivz.
APPROVED AS T. F �. + � APPROVED AS TO SUBSTANCE:
gadiaa.
Controller / 1 Elected Official or Department Head
APPR ED AS O FORM: N IA
it/ Director of General Services
County Attorney
020/5-596,56)
DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT it."
1555 North 17th Avenue
[(L1/17c ��� ;I , Greeley, CO 80631
Public Health
www.weldhealth.org
Health Administration Public Health& Environmental Health Communication, Emergency Preparedness
Vital Records Clinical Services Services Education&Planning &Response
Tele:970-304-6410 Tele:970-304-6420 Tele:970-304-6415 Tele:970-304-6470 Tele:970-304-6420
Fax: 970-304-6412 Fax: 970-304-6416 Fax: 970-304-6411 Fax: 970-304-6452 Fax: 970-304-6469
Our vision:Together with the communities we serve,we are working to make Weld County the healthiest place to live,learn,work,and play.
Weld County Joint Use Agreement with Northern Colorado Youth for Christ—Turn Around Bikes
Exhibit A: Scope of Work
Lead Agency:Weld County Department of Public Health and Environment
Leslie Beckstrom, HEAL Coordinator
Health Communication, Education and Planning
1555 N. 17th Avenue, Greeley, CO 80631
970-304-6470 ext. 2387
lbeckstrom@weldgov.com
Name of Consultant: Northern Colorado Youth for Christ—Turn Around Bikes
P.O. Box 909, Greeley, CO 80631
Project Period: May 15, 2015 through September 30, 2016
North Colorado Youth for Christ — Turn Around Bikes (TAB) has been requested to provide
bicycle maintenance for the Safe Routes to School (SRTS)bike fleet being purchased by the Weld
County Department of Public Health and Environment. Additionally, TAB will provide support
staff time to assist with community/school district bike rodeos, mileage reimbursement for the
van to ensure the bike fleet trailer is delivered for programming usage, plus a small amount of
supervisor staff time to cover supervision of the bike mechanics, TAB volunteers, and support
staff.
Work Scope
SRTS Bike Fleet Maintenance
The work under this element will include basic bicycle maintenance of the 28-30 children's bikes
making up the bike fleet. Basic maintenance may include general cleaning; fixing or patching flat
tires; adjusting brakes and rear derailleur; drive train and wheel hub functionality; tighten
handlebars, pedals and spokes; lubing chain; checking frames for cracks; other repairs as
necessary; and ensuring each bike is functional and able to operate safely. Any necessary
major repair will be reported to Weld County as each bicycle will be under at least a 1-year
warranty from the date of purchase which may be covered by the manufacturer.
Maintenance will be performed in a consistent manner that ensures the bike fleet is functional, safe
and available for other agencies and organizations to check out. Please refer to the Administrative
section of this document for further details.
SRTS Bike Fleet Transportation
TAB will be reimbursed for vehicle mileage up to 2,000 miles at $0.55 per mile for delivery and
retrieval of the bike fleet trailer to agencies and organizations requiring this service. Proof of
appropriate vehicle insurance will be required of TAB to limit loss of County property should an
accident occur which causes damage to the bike fleet trailer and/or contents.
SRTS Bike Fleet Security
TAB will be responsible for safeguarding the bike fleet trailer and contents by locking the self-
enclosed trailer doors and hitch after every delivery/retrieval. When not in use within a Weld
County community, the bike fleet trailer will be stored behind locked gates at the TAB facility.
SRTS Bike Fleet Administration
TAB will work with the County.to establish the bike fleet checkout procedure and cost. Entities
participating in the funded Building SRTS Capacity in Weld County grant will not be assessed a
usage charge during the duration of the grant period (June 1, 2015 through October 30, 2016).
TAB will be responsible for developing, updating and maintaining the checkout calendar.
Checkout preference will be provided to entities participating in the SRTS grant during the
duration of the grant period.
TAB will provide supervision for the bike mechanics,volunteers and VISTA that may be assisting
with the various tasks described under this scope of work and will be compensated for this effort.
TAB will provide support staff to assist with group rides occurring during the two summer periods
(June-August) of the grant. They will also provide assistance with bike rodeos (2 per school
district/community) conducted within the participating school districts/communities. They may
also participate in the Bicycle Colorado train-the-trainer session(s) as desired.
Work under this scope of work will be supervised and directed by Liz Young, Turn Around Bikes
Director.
Timeline
It is estimated that work can begin early July and will be completed by September 30,2016. Tasks
will be on-going during this timeframe.
Cost Estimate — Budget
Work will be billed to the County on a monthly or quarterly basis. A total of $15,000.00 is
budgeted to cover staff time and mileage reimbursement.
End of Exhibit A
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