HomeMy WebLinkAbout20150857.tiff SUMMARY OF THE WELD COUNTY PLANNING COMMISSION MEETING
Tuesday, March 17, 2015
A regular meeting of the Weld County Planning Commission was held in the Weld County
Administration Building, Hearing Room, 1150 0 Street, Greeley, Colorado. This meeting was called to
order by Chair, Jason Maxey, at 1:30 pm.
Roll Call.
Present: Benjamin Hansford, Bruce Johnson, Bruce Sparrow, Jason Maxey, Jordan Jemiola, Joyce
Smock, Terry Cross.
Absent: Michael Wailes, Nick Berryman.
Also Present: Chris Gathman, Diana Aungst and Steve Elkins, Department of Planning Services; Wayne
Howard, Department of Planning Services — Engineering Division; Lauren Light, Department of Health;
Brad Yatabe, County Attorney, and Kris Ranslem, Secretary.
Motion: Approve the March 3, 2015 Weld County Planning Commission minutes, Moved by
Benjamin Hansford, Seconded by Bruce Johnson. Motion passed unanimously.
" CASE NUMBER: USR14-0063
APPLICANT: MARIANO GONZALEZ, 0/0 IGNACIO GALLEGOS
PLANNER: STEVE ELKINS
REQUEST: A SITE SPECIFIC DEVELOPMENT PLAN AND USE BY SPECIAL REVIEW
PERMIT FOR ANY USE PERMITTED AS A USE BY RIGHT, AN ACCESSORY
USE, OR A USE BY SPECIAL REVIEW IN THE COMMERCIAL OR
INDUSTRIAL ZONE DISTRICTS (TRUCK PARKING INCLUDING; TWO
TRACTOR-TRAILERS ALONG WITH OUTSIDE EQUIPMENTNEHICLE
STORAGE (THREE BOBTAILS), AND STAGING) PROVIDED THAT THE
PROPERTY IS NOT A LOT IN AN APPROVED OR RECORDED SUBDIVISION
PLAT OR LOTS PARTS OF A MAP OR PLAN FILED PRIOR TO ADOPTION OF
ANY REGULATIONS CONTROLLING SUBDIVISIONS IN THE A
(AGRICULTURAL)ZONE DISTRICT.
LEGAL DESCRIPTION: LOT A REC EXEMPT RE-1117; BEING PART OF THE SW4 SECTION 36, T5N,
R64W OF THE 6TH P.M.,WELD COUNTY, COLORADO.
LOCATION: EAST OF AND ADJACENT TO CR 59; APPROXIMATELY 550 FEET NORTH
OF CR 50.
tr Steve Elkins, Planning Services, requested a continuance to the April 7, 2015 Planning Commission
hearing to allow time for the required sign posting.
The Chair asked if there was anyone in the audience who wished to speak for or against the continuance
of this application. No one wished to speak.
Motion: Continue Case USR14-0063 to the April 7, 2015 Planning Commission hearing, Moved by
Jordan Jemiola, Seconded by Joyce Smock.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 7).
Yes: Benjamin Hansford, Bruce Johnson, Bruce Sparrow, Jason Maxey, Jordan Jemiola, Joyce Smock,
Terry Cross.
.w" CASE NUMBER: USR14-0083
APPLICANT: AGFINITY INC
PLANNER: DIANA AUNGST
REQUEST: A SITE SPECIFIC DEVELOPMENT PLAN AND USE BY SPECIAL REVIEW
PERMIT FOR A USE PERMITTED AS A USE BY RIGHT, AN ACCESSORY
USE, OR A USE BY SPECIAL REVIEW IN THE COMMERCIAL OR
INDUSTRIAL ZONE DISTRICTS (PROPANE LOADOUT FACILITY) PROVIDED
THAT THE PROPERTY IS NOT A LOT IN AN APPROVED OR RECORDED
SUBDIVISION PLAT OR LOTS PART OF A MAP OR PLAN FLED PRIOR TO
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6121MatAlini al-kier" 2015-0857
3- 3o-1G-
ADOPTION OF ANY REGULATIONS CONTROLLING SUBDIVISIONS IN THE
A(AGRICULTURAL)ZONE DISTRICT.
LEGAL DESCRIPTION: LOT A RECX14-0104, BEING PART OF NE4 SECTION 9, T6N, R63W OF THE
6TH P.M.,WELD COUNTY, COLORADO.
LOCATION: WEST OF AND ADJACENT TO CR 67 AND SOUTH OF AND ADJACENT TO
HWY 392.
Diana Aungst, Planning Services, presented Case USR14-0083, reading the recommendation and
comments into the record. Ms. Aungst noted that one (1) letter and two (2) phones were received from
surrounding property owners inquiring about the intensity of the use and the amount of traffic. The
Department of Planning Services recommends approval of this application with the attached conditions of
approval and development standards.
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Wayne Howard, Engineering, reported on the existing traffic, access and drainage conditions and
the requirements on site.
Commissioner Maxey asked what CDOT's response was to this request. Mr. Howard said that there was
no response from CDOT with regard to this request.
f'" Lauren Light, Environmental Health, reviewed the public water and sanitary sewer requirements, on-
site dust control, and the Waste Handling Plan.
Larry Ehrman, Agfinity, 260 Factory Road, Eaton, Colorado stated that they need to expand their
propane storage to meet their demand and improve their efficiencies. He added that there will be low
volume of traffic to the site.
Commissioner Maxey asked how the drivers will handle the acute triangle at Highway 392. Mr. Ehrman
said that if it becomes a problem the drivers can continue south on County Road 67 and come around to
Highway 392 for a better site triangle.
The Chair asked if there was anyone in the audience who wished to speak for or against this application.
No one wished to speak.
The Chair asked the applicant if they have read through the Development Standards and Conditions of
Approval and if they are in agreement with those. The applicant replied that they are in agreement.
G`" Motion: Forward Case USR14-0083 to the Board of County Commissioners along with the
Conditions of Approval and Development Standards with the Planning Commission's recommendation of
approval, Moved by Benjamin Hansford, Seconded by Bruce Johnson.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 7).
Yes: Benjamin Hansford, Bruce Johnson, Bruce Sparrow, Jason Maxey, Jordan Jemiola, Joyce Smock,
Terry Cross.
CASE NUMBER: USR15-0001
APPLICANT: L & S CAPITAL LTD, C/O BONANZA CREEK ENERGY OPERATING
COMPANY LLC
PLANNER: DIANA AUNGST
REQUEST: A SITE SPECIFIC DEVELOPMENT PLAN AND USE BY SPECIAL REVIEW
PERMIT FOR MINERAL RESOURCE DEVELOPMENT FACILITIES
INCLUDING OIL AND GAS SUPPORT AND SERVICE FACILITIES
(COMPRESSOR STATION FOR NATURAL GAS AND ALL RELATED
EQUIPMENT) IN THE A(AGRICULTURAL)ZONE DISTRICT.
LEGAL DESCRIPTION: ALL OF SECTION 7, T5N, R61W OF THE 6TH P.M., WELD COUNTY,
COLORADO.
LOCATION: SOUTH OF AND ADJACENT TO CR 60 AND APPROXIMATELY 2 MILES
WEST OF CR 89.
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Diana Aungst, Planning Services, presented Case USR15-0001, reading the recommendation and
comments into the record. The Department of Planning Services recommends approval of this
application with the attached conditions of approval and development standards.
Wayne Howard, Engineering, reported on the existing traffic, access and drainage conditions and
the requirements on site.
Heather Barbare, Environmental Health, reviewed the public water and sanitary sewer requirements,
on-site dust control, and the Waste Handling Plan. Ms. Barbare stated that the applicant has submitted a
Draft SPCC Plan and recommended removal of Condition of Approval 7.A.
Ms. Aungst recommended adding a development standard to include a floodplain note on the plat as well.
1'' Christina White, White Engineering, 3620 West 10th Street, Suite 410, Greeley, Colorado stated that
they have submitted a Grading Permit and the Draft SPCC Plan. They have read all of the conditions of
approval and development standards and are in agreement with them.
Commissioner Johnson asked if there is an employee on site for emergency reasons. Ms. White said that
everything is remotely monitored and can be shut down immediately.
The Chair asked if there was anyone in the audience who wished to speak for or against this application.
No one wished to speak.
The Chair referred to the recommended changes to the staff report and asked the Planning
Commission for discussion.
Motion: Delete Condition of Approval 7.A as recommended by staff, Moved by Benjamin Hansford,
Seconded by Bruce Johnson. Motion carried unanimously.
Ms. Aungst recommended adding Development Standard 7 to read "A Flood Hazard Development Permit
is required for all construction or development occurring in the floodplain or floodway as delineated on
Federal Emergency Management Agency (FEMA) FIRM Community Panel Map # 080266-0700C dated
September 28, 1982 (Sandborn Draw Floodplain). Any development shall comply with all applicable
Weld County requirements, Colorado Water Conservation Board requirements as described in Rules and
Regulations for Regulatory Floodplains in Colorado, and FEMA regulations and requirements as
described in 44 CFR parts 59, 60, and 65. The FEMA definition of development is any man-made
change to improved or unimproved real estate, including but not limited to buildings or other structures,
mining, dredging, filling, grading, paving, excavation, drilling operations, or storage of equipment and
materials."
Motion: Add Development Standard 7 as suggested by staff and renumber accordingly, Moved by Terry
Cross, Seconded by Bruce Johnson. Motion carried unanimously.
The Chair asked the applicant if they have read through the amended Development Standards and
Conditions of Approval and if they are in agreement with those. The applicant replied that they are in
agreement.
r Motion: Forward Case USR15-0001 to the Board of County Commissioners along with the
Conditions of Approval and Development Standards with the Planning Commission's recommendation of
approval, Moved by Bruce Johnson, Seconded by Joyce Smock.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 7).
Yes: Benjamin Hansford, Bruce Johnson, Bruce Sparrow, Jason Maxey, Jordan Jemiola, Joyce Smock,
Terry Cross.
"'" CASE NUMBER: USR14-0087
APPLICANT: TIMBRO RANCH&CATTLE, LLC, C/O WHITING OIL AND GAS
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PLANNER: CHRIS GATHMAN
REQUEST: A SITE SPECIFIC DEVELOPMENT PLAN AND SPECIAL REVIEW PERMIT
FOR MINERAL RESOURCE DEVELOPMENT FACILITIES, OIL AND GAS
SUPPORT AND SERVICE (CLASS II OILFIELD WASTE DISPOSAL FACILITY-
SALTWATER INJECTION FACILITY) IN THE A (AGRICULTURAL) ZONE
DISTRICT.
LEGAL DESCRIPTION: ALL OF SECTION 26, T10N, R58W EXC SW4SW4 OF THE 6TH P.M., WELD
COUNTY, COLORADO.
LOCATION: ONE MILE SOUTH OF CR 116; ONE MILE EAST OF CR 127.
L' Chris Gathman, Planning Services, presented Case USR14-0087, reading the recommendation and
comments into the record. Mr. Gathman noted that a letter was received in opposition for this case. The
letter outlined concerns with contamination of well water due to above ground spills, leaking of below
ground pipes, the potential for increased dust and road damage from trucks. Mr. Gathman added that he
received a phone call from a surrounding property owner with concerns of increased oil and gas traffic.
The Department of Planning Services recommends approval of this application with the attached
conditions of approval and development standards.
''} Wayne Howard, Engineering, reported on the existing traffic, access and drainage conditions and
the requirements on site.
Heather Barbare, Environmental Health, reviewed the public water and sanitary sewer requirements,
on-site dust control, and the Waste Handling Plan. Ms. Barbare suggested removal of Condition of
Approval 8.A and moving Condition of Approval 5.C to Development Standard 21. Additionally, Ms.
Barbare recommended removing Development Standard 17 and amending Development Standard 16 to
read "The operation shall comply with all applicable State noise statutes and/or regulations."
Commissioner Maxey clarified if Condition of Approval 8.A is the correct condition to be deleted. After
further research, Ms. Barbare clarified that Condition of Approval 9.A regarding the requirement of an on-
site waste water treatment system should be removed and Condition of Approval 8.A should remain in the
report.
Kevin Pittman, Whiting Oil and Gas, 1700 Broadway Suite 2300, Denver, Colorado, stated that they
are proposing a saltwater injection well. He stated that there is a pipeline system in place to transport
water to the proposed facility. Mr. Pittman stated that the closest injection facility is approximately 24
miles away from this proposed facility. He said that they will be reducing truck traffic by piping water to
the facility.
Commissioner Maxey referred to the closest residence of the proposed facility and asked if there is an
estimated time of when these five (5) trucks will be off the road and the water will all be piped in. Mr.
Pittman said that they intend to bring in the water by pipeline from day one. He added that the trucks are
a backup plan.
Commissioner Maxey referred to a letter that was received on behalf of the Vectra Energy Operating
group and asked how their concerns will be addressed. Charles Ohlson, 1700 Broadway Suite 2300,
Denver, Colorado stated that they received this letter with their concerns. He stated that they have
reached out to them and all parties have agreed to a future date to work out these concerns.
Commissioner Maxey noted that the Board of County Commissioner hearing is scheduled for April 22nd
and encouraged the applicants to work these concerns out prior to that hearing.
The Chair asked if there was anyone in the audience who wished to speak for or against this application.
No one wished to speak.
The Chair referred to the amendments requested by the Health Department and asked staff to
clarify the changes.
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Motion: Delete Condition of Approval 9 as recommended by staff, Moved by Benjamin Hansford,
Seconded by Bruce Sparrow. Motion carried unanimously.
Motion: Delete Development Standard 17 as recommended by staff, Moved by Benjamin Hansford,
Seconded by Bruce Johnson. Motion carried unanimously.
Motion: Amend Development Standard 16 to read "The operation shall comply with all applicable State
noise statutes and/or regulations", Moved by Jordan Jemiola, Seconded by Benjamin Hansford. Motion
carried unanimously.
Motion: Move Condition of Approval 5.C to Development Standard 21 and read as follows "Weld County
Department of Public Health and Environment will be notified prior to the closure of the facility. Upon site
closure, the facility will remove all wastes from the site and decontaminate all equipment, tanks, and
secondary containment. Upon closure, the facility will conduct a soil and groundwater assessment and
will conduct remediation activities, as necessary. All wastes removed from the site during closure
activities will be disposed of off-site, in accordance with all state and federal rules and regulations and
with Weld County Code. Documentation of closure activities will be provided to Weld County Department
of Public Health and Environment" Moved by Benjamin Hansford, Seconded by Bruce Johnson. Motion
carried unanimously.
The Chair asked the applicant if they have read through the amended Development Standards and
Conditions of Approval and if they are in agreement with those. The applicant replied that they are in
agreement.
Motion: Forward Case USR14-0087 to the Board of County Commissioners along with the
amended Conditions of Approval and Development Standards with the Planning Commission's
recommendation of approval, Moved by Joyce Smock, Seconded by Benjamin Hansford.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 7).
Yes: Benjamin Hansford, Bruce Johnson, Bruce Sparrow, Jason Maxey, Jordan Jemiola, Joyce Smock,
Terry Cross.
The Chair called a recess at 2:49 pm and reconvened the hearing at 3:05 pm.
CASE NUMBER: USR14-0044
APPLICANT: MANUEL FAVELA, C/O JOSHUA TREVATHAN
PLANNER: CHRIS GATHMAN
REQUEST: A SITE SPECIFIC DEVELOPMENT PLAN AND USE BY SPECIAL REVIEW
PERMIT FOR RECREATIONAL FACILITIES AND USES INCLUDING A
COMMERCIAL RECREATIONAL FACILITY (PLASTIC PROJECTILE
SIMULATED WAR GAME (AIRSOFT) FACILITY) IN THE A (AGRICULTURAL)
ZONE DISTRICT.
LEGAL DESCRIPTION: PART OF LOT 7 SCOTTS ACRES/PT NE4 SECTION 9, T1N, R68W TRACT A
REC EXEMPT RE-183 OF THE 6'H P.M., WELD COUNTY, COLORADO.
LOCATION: WEST OF AND ADJACENT TO CR 7; APPROXIMATELY 900 FEET SOUTH OF
CR 12.
Chris Gathman, Planning Services, presented Case USR14-0044, reading the recommendation and
comments into the record. Mr. Gathman noted that several letters were received in regard to this
application. Three (3) letters were received from property owners in objection to this case concerned with
traffic, noise, hours of operation, and projectiles coming onto their property. The Department of Planning
Services recommends approval of this application with the attached conditions of approval and
development standards.
r'" Wayne Howard, Engineering, reported on the existing traffic, access and drainage conditions and
the requirements on site.
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Lauren Light, Environmental Health, reviewed the public water and sanitary sewer requirements, on-
site dust control, and the Waste Handling Plan. Ms. Light noted that Development Standards 3 and 4
appear to be contradicting each other and asked for further review.
The Chair asked Mr. Howard if he had any changes to the staff report. Mr. Howard recommended
removing Development Standard 23 since this site is not located in a MS4 area. Additionally, he
requested to change the word "County" in Development Standard 25 to "public" since it is not a county
road.
Joshua Trevathan, 4471 CR 7, Erie, Colorado stated that he started this as a hobby when he was
14 years old and playing with friends. He then began focusing this as a business and added that it helps
pay for his college expenses. He believes that this is a great benefit for children and adults as it keeps
them active and this also brings business to Weld County. He stated that he employs about 12 children.
Commissioner Sparrow asked if the participants wear safety gear and uniforms. Mr. Trevathan said that
they do wear face and eye protective wear as well as safety uniforms.
Commissioner Johnson asked if the projectiles are left on the ground and if they are biodegradable. Mr.
Trevathan said that they are left on the ground and are not biodegradable.
Commissioner Jemiola asked how often these projectiles land on adjoining property. Mr. Trevathan said
that they will occasionally land on the property to the west of the site. He added that he has talked with
the property owner to the west and is willing to put up a structure or netting to keep these projectiles
landing on their property.
Commissioner Hansford asked how far away the fence is on the site to the property line. Mr. Trevathan
estimated the distance to be around 30 yards. In response to Mr. Hansford's inquiry, Mr. Trevathan said
that projectiles could reach into adjoining property 10 yards from the existing fence. He added that
intends to install netting or structures to prevent this.
Commissioner Sparrow asked how the fencing can prevent these projectiles going onto adjoining
property. Mr. Trevathan stated that the fencing is very dense and is more like a screen that prevents
these projects leaving the property. In response to Commissioner Sparrow's inquiry, Mr. Trevathan said
that the fence will be 10 feet tall. Mr. Sparrow asked if having a screen that high will obstruct the
surrounding neighbors' view of the area. Mr. Trevathan said that it is possible is will obstruct their view.
Commissioner Maxey referred to the Town of Erie's referral regarding traffic and asked how the traffic will
be flow. Mr. Trevathan said that most of the traffic comes from south 1-25. When people call for
directions, he directs traffic to get off on Highway 52 and then turn onto County Road 7 to the site.
Commissioner Maxey asked if the north field could be moved toward the center of the property to get
further away from the adjoining property. Mr. Trevathan said that given the number of containers the
expense would be large. He added that it would be possible to move the containers but it would be an
expensive burden.
Commissioner Maxey asked how he plans to mitigate noise concerns. Mr. Trevathan said that the
megaphone will be used at the start so it will be kept away from adjoining properties. He added that the
referees will be in each field and will try to keep the noise down. He added that they will have a
decimeter to measure the noise at the property lines so they can ensure that they are compliant with the
noise limits.
The Chair asked if there was anyone in the audience who wished to speak for or against this
application.
Ronald Theede, 2845 Bruce Road, Erie, stated that he is the property adjoining the site. He provided
pictures for the Planning Commission to view. He said that some of the pictures show the view of the
subject property from looking out the windows of their home. Mr. Theede expressed concern with lighting
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during the night, noise and foul language. He added that he has horse corrals approximately 250 feet
from the property of where they shoot projectiles. He said that they are traveling this distance and is
afraid that one of the horses might get hit and the damage it might do. Mr. Theede thought that moving
the containers to the center of the property is a good idea and asked if they will continue to add
containers to the site.
Jeanne Theede, 2845 Bruce Road, Erie stated that they are very concerned with the noise of 20 to 40
guns firing at any given time. She also expressed concern regarding the value of their property,
obstruction of view and the unsightly structures.
Commissioner Jemiola asked if the applicant can do anything to mitigate these concerns to make it more
palatable. Ms. Theede said that it would help if the containers could be moved and if there is a fence that
could hide these containers. In response to Jemiola's question, Ms. Theede recommended tall evergreen
trees to be used as screening.
-" Jacob Curtis, 9180 Owl Lake Drive, stated that he is in support of GoAirheads. He added that this
business employs several individuals who are high school students. GoAirheads is a family friendly
business. He believes if this is approved it has the potential for growth and will increase the revenue for
Weld County.
Allan Murakami, 731 Ridge Creek Court, Longmont, Colorado, stated that he shares the concerns of
the neighbors but hopes that the Planning Commission will allow this business to continue. His son is
active in participating in GoAirheads and is more focused on his physical abilities and teamwork. He
added that the surrounding towns have outlawed these activities within their town limits.
4" Jody Waldrop, 5976 Stagecoach Avenue, said he is a youth master and has seen these activities as
well as played on these fields. He added that Mr. Trevathan helps with the youth ministry and spoke of
Mr. Trevathan's character. He said that foul language is not tolerated at this facility and added that this
business is operated as a mentorship program.
"" Danielle Kirby, 10211 Devonshire Street, stated that she is in support of GoAirheads. She said that
it is a safe environment and Mr. Trevathan is devoted to providing customers with an environment where
everyone feels welcome. She added that this is the kind of business she wants to see here.
Mike Medhurst, 354 50'" Avenue, Greeley stated that he has been an active airsoft player for about
six years as his son got him involved in the sport. He said that he saw his son gain a tremendous level of
responsibility through these activities and how to handle guns with respect. Mr. Medhust said that this
business is operated very responsibly. He added that this gives the kids a controlled environment to
perform this activity. He said that there are some participants that use biodegradable pellets.
Commissioner Sparrow asked how he would feel living 200 feet from this. Mr. Medhurst said that the
applicant has offered netting and different solutions. He added that you can't eliminate all of that and you
have to be tolerant to other things.
Wiliam Thomas stated that he lives south of Denver and drives 51 miles once a week to play at this
facility. He believes this is one of the best fields in the state. He added that agrees with the previous
comments.
Tara Peterson, 128 Rock Bridge Court, Windsor, Colorado stated that she feels safe taking her kids
there to play. She added that they are learning good sportsmanship, responsibility, honesty, teamwork,
and how to be respectful of the equipment and of others. She added that it is a great physical outlet for
kids.
Commissioner Sparrow asked if she would be comfortable with this next to her residence. Ms. Peterson
said that she lives next to a daycare and there is nothing more that makes her happier than listening to
children having fun.
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Commissioner Maxey asked her to describe the noise at this facility. She said that she can have a phone
conversation in the staging area and the other end wouldn't know where she is.
John Williams, 11783 Williams Way, Northglenn, Colorado, stated that he believes that this business
should continue to operate. He said that he has grandchildren who have played there and added that
they have learned a lot of responsibility and respect with the equipment.
Commissioner Sparrow commented that he agrees there is a need for this activity but said that he
questions the location of this business.
Diana Lopez, 100 Hawthorne Street, Frederick, Colorado, said that she is the applicant's mother.
She said that this is an extension of their family. She and the applicant's father operated GoAirheads
while the applicant was in college. She said while the kids are playing the parents are running errands
and getting groceries in Weld County. She said that there are 14 rules that they need to sign prior to start
of play. She said that they are learning about respect for others as well as respect for the weapons they
hold. She said that they have summer camps and have military personnel come and show them how to
clear rooms, etc. Ms. Lopez provided letters that were given to her to give to the Planning Commission.
Dean Kirby, 10211 Devonshire, said that he is in support of GoAirheads. He said that Mr. Trevathan
is a great mentor and has been great for the kids.
Greg Linehart, 2300 South Creek Park, said that his son has been an active participant at
GoAirheads for the past 3 years. Mr. Lion stated that his nephew was also active at GoAirheads and in
high school decided to make a career in the Marines. He has become a sniper and has been accepted to
be a Navy Seal. He added that these kids learn respect, teamwork and responsibility.
D' David Trevathan said that he concurs with most that has been said. He said that Joshua gave a
business card to all the neighbors that live around them. He believes that some of the responsibility
should have fallen on them to tell us what they would like to see on the property.
The Chair called a recess at 5:17 pm and reconvened the hearing at 5:27 pm
r'" The Chair referred to the testimony added today and asked the applicant to address these. Mr.
Trevathan said that there are no plans for lighting during night games. He stated that he passed out
business cards to all the surrounding neighbors and added that he has received support from some of the
surrounding neighbors for this business. After receiving a copy of the letter from Mr. Gathman submitted
by the Theedes he did talk to them about mitigating their concerns. Mr. Theede had talked to him about
putting trees in and they talked about hay bales. Mr. Trevathan added that Mr. Theede said he would
give him a call back but Mr. Trevathan stated that he did not receive a call.
Mr. Trevathan said that they have stopped the sirens and are now just calling out when the games are
done. He is trying to be a good neighbor and recognizes their concerns and wants to address these
concerns. The traffic study was performed by a professional organization.
Commissioner Sparrow asked what his future plans are for this business. Mr. Trevathan said that he
loves his job and working with the youth. He does hope to continue his ministry and one day become a
pastor. He added that he hopes to continue this business because he enjoys working with the youth.
'r`' Commissioner Maxey referred to Development Standards 3 and 4 and asked the applicant which
one was his preference to keep. Mr. Trevathan asked if the thirteen employees are at any given time and
added that he does not have his 12 employees at the facility all at one time. He added that these are not
full-time employees and they may work an average of 6 hours per week. Commissioner Smock asked
how this would affect the septic system. Ms. Light said that they don't like to see the septic system
driving the number of employees and added that they are more comfortable putting a number to the
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employees. The Chair asked the applicant what number he is agreeable to have for employees at any
given time. Mr. Trevathan said that he would agree to 10 employees at any given time.
Motion: Delete Development Standard 3 and renumber accordingly, Moved by Benjamin Hansford,
Seconded by Bruce Sparrow. Motion carried unanimously.
Motion: Amend Development Standard 4 to read "The maximum number of employees on site at any
one time shall be limited to ten (10), Moved by Benjamin Hansford, Seconded by Bruce Johnson.
Motion carried unanimously.
Mr. Trevathan commented that one day a year they have a zombie game. He added that it is usually held
on a Friday night around Halloween and runs until midnight. He asked if that day could be included in the
hours of operation. Commissioner Hansford asked if they will have lighting for that day. Mr. Trevathan
said that they do not have lighting for that event.
Motion: Amend Development Standard 5 to read "The hours of operation are Saturdays 10:00 a.m. -
4:00 p.m. and Sundays 12:00 p.m. - 4:00 p.m. from September 1st until May 31st as stated by the
applicant(s) with the exception of one day in October where hours of operation shall be extended to 12:00
am.", Moved by Benjamin Hansford, Seconded by Joyce Smock. Motion carried unanimously.
The Chair asked the applicant if they have read through the amended Development Standards and
Conditions of Approval and if they are in agreement with those. The applicant replied that they are in
agreement.
h" Motion: Forward Case USR14-0044 to the Board of County Commissioners along with the
amended Conditions of Approval and Development Standards with the Planning Commission's
recommendation of approval, Moved by Benjamin Hansford, Seconded by Bruce Johnson.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 7).
Yes: Benjamin Hansford, Bruce Johnson, Bruce Sparrow, Jason Maxey, Jordan Jemiola, Joyce Smock,
Terry Cross.
Commissioner Sparrow encouraged the applicant to work with the neighbors.
Commissioner Smock said that she is concerned with where this business is located but hopefully these
concerns can be mitigated through discussions with the neighbor.
Commissioner Jemiola said it is a great business and nice amenity for the community. He emphasized
encouragement to work with the neighbors.
Commissioner Maxey concurred with the Commissioner's comments. He added that there are some
issues with compatibility but felt that the development standards such as the hours of operation and
screening will help mitigate those concerns.
The Chair asked the public if there were other items of business that they would like to discuss. No one
wished to speak.
The Chair asked the Planning Commission members if there was any new business to discuss. No one
wished to speak.
Meeting adjourned at 6:05 pm.
Respectfully submitted,
,�� �� � jJ Digitally signed by Kristine Ranslem
�f r St7i1C�Y lOLQ.dYL Date:2015.03.2014:09:44-06'00'
Kristine Ranslem
Secretary
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