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Home My WebLink About20141892.tiff Local Workforce Region: Weld WDP Agreement CMS/: 54599 Attachment 3 INFORMAL EXPENDITURE AUTHORIZATION(EA)MODIFICATION Name of Project/Grant: PY14 Youth NFA#: n/a This document serves as approval by the Workforce Region Director for the modifications described below and becomes an addendum to the original, executed EA. The NFA for funding changes, if applicable, is attached. On behalf of the Weld Workforce Region: ❑ I accept the funding changes provided in the attached NFA. ® I request and approve this Informal EA modification. By: I (. c s : y 1l� � � III( Y CTam Grant Date Date Workforce Center,Director Title: I. MODIFICATIONS: STATEMENT OF WORK AND BUDGET The following table(s)shows changes to the Budget for these funds: Workforce Region: Weld Funding Stream: PY14 Youth Period of Performance: 7/1/14-6/30/16 Revised Period of Performance: Original Allocation: $691,153.00 Vax#2493 Original Program Budget: $622,038.00 Original Admin Budget: $69,115.00 Transfer In (+): ($00.00) From Fund Year and Name: Transfer Out(-): ($00.00) To Fund Year and Name: Cost Category Approved Changes In/Out(+/-) Revised Budget Current Budget Admin $69,115.00 ($18,683.90) $50,431.10 Out-of-School $186,611.00 $18,683.90 $205,294.90 In-School $435,427.00 $435,427.00 Total Program $691,153.00 $691,153.00 1. The Purpose and Rationale for this modification is: To move line item 4Y640000 to 4Y740000 2. The Impact of this modification on the Delivery of Services, Program Activities, and Training is: This budget transfer merely allows us to focus our spending on clients and not administrative needs. 3_ 3o _cuICv Page 1ofl aOILI 1 cot 00n 5 Local Workforce Region: \Veld WDP Agreement CMS#: 54599 EXHIBIT K INFORMAL EXPENDITURE AUTHORIZATION (EA)MODIFICATION Name of Project/Grant: FY14 Adult and Dislocated Worker NFA#: nra This document serves as approval by the Workforce Region Director for the modifications described below and becomes an addendum to the original,executed EA. The NFA for funding changes, if applicable, is attached. On behalf of the Weld Workforce Region. ❑ I accept the funding changes provided in the attached NFA. I request and approve this Informal EA modification. By: . e.1 • �., By: Linda Perez Date Date Workforce Center, Director Title:_______ I. MODIFICATIONS: STATEMENT OF WORK AND BUDGET The following table(s)shows changes to the Budget for these funds: Workforce Region: Weld Funding Stream: FY14 ADULT Period of Performance: 7/1/13-6/30/16 Revised Period of Performance: Original Allocation: $292,235.00 Vax#2361 Original Program Budget: $216,692.00 Original Admin Budget: $75,543.00 Transfer In(t); (S00.00) From Fund Year and Name: L_ Transfer Out(-): To Fund Year and Name: Cost Category Approved Current Transfer In/Out(+/-) Revised Budget Budget Or Adjustment(+/-) FY14 Adult Admin 6/15 $51,467.00 S51,467.00 FY14 Adult Program 6/15 5463,202.00 S463,202.00 FY14 OW Admin Tran to Adult 510,000.00 510,000.00 6/15(1st transfer) FY14 DW Program Tran to Adult $90,000.00 $90,000.00 6/15 (1st transfer) FY14 DW Admin Tran to Adult $10,000.00 ($3,962.10) $6,037.90 6/15 (2nd transfer) FY14 OW Program Tran to Adult 590,000.00 $3,962.10 $93,962.10 6/15 (2nd transfer) FY14 OW Admin Tran to Adult $4,076.00 ($4,076.00) $0.00 6/16 FY14 DW Program Tran to Adult $36,692.00 $4,076.00 $40,768.00 6/16 Total Program $755,437.00 $755,437.00 C,CirrIff.VW\-L-0.-Cdail.Vaz 020/4-/g902. 4` a 15- Page 1 of 2 0 85 Local Workforce Region: Weld WDP Agreement CMS#: 54599 Workforce Region: Weld Funding Stream: FY14 Period of Performance: 7/1/13-6/30/16 Dislocated Worker Revised Period of Performance: Original Allocation: $244,619.00 Vax#2363 Original Program Budget: $220,158.00 Original Admin Budget: $24,461.00 __— Transfer In (+): ($00.00) From Fund Year and Name: Transfer Out(-): To Fund Year and Name: Cost Category Approved Current Transfer In/Out(+/-) Revised Budget Budget Or Adjustment(+/-) FY14—DW Admin $15,635.00 ($3,528.90) $12,106.10 FY14—DW Program 5140,716.00 $3,528.90 $144,244.90 FY14 DW Admin 6/16 $4077.00 ($4077.00) $0.00 FY14 DW Prog 6/16 $36,693.00 $4077.00 $40,770.00 Total Program $197,121.00 $197,121.00 1. The Purpose and Rationale for this modification is: VAX 2361 To move line item 3AD03F to 3PD03F and line item 3AD04F to 3PD04F VAX 2363 To move line item 3AD01 F to 3PD0I F and line item 3AO02F to 3PD02F 3. The Impact of this modification on the Delivery of Services, Program Activities, and Training is: This budget transfer merely allows us to focus our spending on clients and not administrative needs. Page 2 of 2 RESOLUTION RE: APPROVE WORKFORCE INVESTMENT ACT (WIA)/WAGNER PEYSER PLAN FOR PROGRAM YEAR 2014 AND EXPENDITURE AUTHORIZATIONS FOR VARIOUS WORKFORCE DEVELOPMENT PROGRAMS AND PROGRAM YEAR 2013 DISASTER NATIONAL EMERGENCY GRANT EXPENDITURE AUTHORIZATION MODIFICATION AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS,the Board has been presented with a Workforce Investment Act(WIA)/Wagner Peyser Plan for Program Year 2014 and Expenditure Authorizations for various Workforce Development Programs and a Program Year 2013 Disaster National Emergency Grant Expenditure Authorization Modification between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Employment Services of Weld County, and the Colorado Department of Labor and Employment, with terms and conditions being as stated in said plan and expenditure authorizations, and WHEREAS, after review, the Board deems it advisable to approve said plan and expenditure authorizations, copies of which are attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado,that the Workforce Investment Act(WIA)M/agner Peyser Plan for Program Year 2014 and Expenditure Authorizations for various Workforce Development Programs and a Program Year 2013 Disaster National Emergency Grant Expenditure Authorization Modification between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Employment Services of Weld County,and the Colorado Department of Labor and Employment be, and hereby are, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said plan and expenditure authorizations. de!#Sb /AS 2014-1892 HR0085 WORKFORCE INVESTMENT ACT(WIA)/WAGNER PEYSER PLAN FOR PROGRAM YEAR 2014 AND EXPENDITURE AUTHORIZATIONS FOR VARIOUS WORKFORCE DEVELOPMENT PROGRAMS AND PROGRAM YEAR 2013 DISASTER NATIONAL EMERGENCY GRANT EXPENDITURE AUTHORIZATION MODIFICATION PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 23rd day of June, A.D., 2014. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST:C G , . / G l ilA Ri atwi, [[// v •�C Lto oC D ugly Rademacher, hair Weld County Clerk to the Board , ti r / arbara Kirkmeyer, ro-TemAficte BY: CLd,a th Dee t�JClerk to the Board e Sean P. Conway c APP. % frDAS % Mike Freeman e-. "my attorney rT} ` XCUSED , 4 a Iliam F. Garcia Date of signature: 7-8—/i/ I�,,t •J $ • eir 2014-1892 HR0085 '' ` MEMORANDUM T Y DATE: June 19, 2014 TO: Douglas Rademacher, Chair, Board of C unty Cam ' sioners FROM: Judy A. Griego, Director Human Servi s (�pl (f RE: Workforce Investment Act/Wagner Pe er PY 14 Plan and Associated Expenditure Authorizations(EA's) and PY 13 Disaster National Emergency Grant Expenditure Authorization (EA) Modification Enclosed for Board approval are the WIA/Wagner Peyser PY 14 Plan and the associated Expenditure Authorizations, which include expenditure authorizations for the Wagner Peyser, WIA Adult, WIA Dislocated Worker, WIA Youth, Employer Support Funds, and Trade Adjustment Act(TAA)Programs, all with the period of performance of July 1, 2014 through June 30, 2016, with the exception of Employer Support Funds who has a period of performance of July 1, 2014 through June 30, 2015; and the PY 13 Disaster national Emergency Grant Expenditure Authorization (EA) Modification. These items were reviewed under the Pass-Around Memorandum dated June 11, 2014, and approved for placement on the Board's Agenda. The Expenditure Authorizations include the Budget Information Summaries for the Programs and request the following funds: 1. WIA and WP PY 13 Plan WIA Adult—Services will be provided to unemployed Weld County residents and priority of services will be given to Veterans and Eligible Spouses. Employment Services does not anticipate limiting the use of funds to only low income individuals. Services are designed to assist individuals in obtaining the skills needed for employment and include such things as assessments; GED preparation; more intensive services; short and long term occupational skills training; work experience placements; OJT placements; etc. The Adult funds received are more than those received last year and we also intend to transfer the maximum allowable(50%)of new Dislocated Worker funds to the Adult program to meet the demand for services. Employment Services will also increase the total number served to account for the delivery of more intensive services to a broader spectrum of customers. WIA Dislocated Worker—Provides employment and training services to eligible individuals who have lost their job do to layoffs, closures, or loss of ajob due to positions being sent overseas. Services are designed to assist individuals in obtaining the skills needed for employment and include such things as assessments; GED preparation; more intensive services; short and long term occupational skills training; work experience placements; OJT placements; etc. We do intend to transfer the maximum allowable (50%) of new Dislocated Worker funds to the Adult program to meet the higher demand for services in the Adult programs. Employment Services will also increase the total number served to account for the delivery of more intensive services to a broader spectrum of customers. WIA Youth—Weld will target eligible out-of-school youth and eligible in-school youth ages 16-24. The primary focus of services will be towards the out of school youth population, particularly those who have dropped out of school. Wagner-Peyser—Weld will continue to provide priority services to veterans and targeted services to unemployment insurance claimants, migrant and seasonal farm workers. The Weld County Disability Program Navigator will continue to focus on increasing access to services in the workforce system for 2O14-1892 people with disabilities. Employer Support Funds(ESF)— Funds received will be used to support and provide the services identified under Section 7(a)of the Wagner-Peyser Act which are universally available to all customers. Funds will also be used to implement and revise strategies to increase business services to employers and incorporate the lean practices in our Business Development unit as appropriate. ESF funding will also be used to support activities associated with the workforce center and as well as focus on the provision of intensive pre-vocational services to unemployed job seekers and veterans. Trade Adjustment Act(TAA) Case Management—TAA Case Management funds will be used to help cover a portion of the direct staff costs associated with the case management of clients determined eligible for services under the TAA program. The program provides employment and training services to individuals who have lost their jobs due to layoff or plant/company closures as a result of the job or position being sent overseas. Program PY 14+FY15 PY 14+ PY 15 # of Clients to be Cost per Original After Transfer Served in PY 14 Client Allocation In PY14 WIA Adult $537,216 812,386 382 $2,126.66 WIA Dislocated $550,123 275,173 129 $2,133.12 Worker WIA Youth $691,153 s '++ 245 $2,821.03 Wagner Peyser& $939,710 xd+ -2O2 - 23,000 $ 40.86 ESF ` E TAA $9,160 t . , : 32 $ 286.25 2. PY 13 Disaster National Emergency Grant EA Modification S7,430.00—Period of Performance 5/5/14 to 9/30/14 Weld County was awarded additional funds to aid in local flood recovery efforts through the Federal National Emergency Grant (NEG). The grant continues to focus on providing subsidized temporary employment opportunities for workers who are temporarily or permanently dislocated due to the disaster, long-term unemployed or workers who were dislocated prior to the disaster. These individuals work in temporary subsidized job placement positions supporting clean-up, restoration, and humanitarian efforts within the affected communities. If you have any questions, please telephone me at extension 6510. WIA/Wagner Wagner-Peyser Local Plan Modification Narrative for PY14 Employment Services of Weld County A. Strategies to Address Continuous Improvement of Programs and Discretionary Initiatives 1. Business Services Standardization: Employment Services of Weld County (ESWC) has been a partner in the statewide business services team since its inception. BSR staff have participated on the sub-teams of professional development, tool box development, and the Connecting Colorado workgroup and management staff have participated in the development of the goals and objectives for this initiative. a. The Business Services team uses the sector approach to engage employers in meaningful discussion regarding their current and future needs. BSR's keep employers informed of various initiatives and opportunities designed to improve or increase the pipeline for future workforce needs; the availability of services or resources for the sustainability or improvement of their current workforce; and/or opportunities for the employer to partner with education entities to inform students of the various career pathways in their specific industry sector. b. The Business Services Team (representing the Weld County Workforce efforts) has participated in both regional and local sector partnerships. The Weld County Workforce Development Board identified two regional partnerships (Health Care and Advanced Manufacturing), as well as local sector partnerships focusing on: manufacturing; energy (with an emphasis on the oil and gas industry and the supply chain); health care; transportation and logistics (Adams County is a partner in this effort); and administrative support (with an emphasis on call center and back office support for all industries). These industry sectors are areas of emphasis for not only the Business Services representatives, but also the other programs and services offered within ESWC. Employment Services will utilize the Sector Partnership and Career Pathway tools available through and in partnership with the CWDC as appropriate. Staff currently participate in the Sector Summits hosted by the CWDC and are committed to involvement in career pathways efforts as they are developed. c. The BSR team analyzes current labor market information through Connecting Colorado, as well as other tools such as EMSI or the Colorado Labor statistics, to identify both the short and long term needs in various sectors. Labor market information derived by the BSR team is one tool sector partners use to help identify base lines and determine strategies for meeting goals. Education partners are also able to use this information as curriculum is developed and data obtained is used in vocational counseling to help individuals determine career paths, educational needs, etc. Economic development also uses these resources to identify strengths and areas of improvement for business expansion or new business development. d. A Performance Metric pilot was completed by the Business Services team and Employment Services uses the metrics identified by the statewide team to align activities and support outcomes such as utilizing our system to support employers with hiring events,job fairs, labor market information and other services agreed upon by the team. In 2014 we have established minimum goals for the 10 key Business Service areas and will develop a dashboard to be completed quarterly measuring the progress towards meeting these goals. e. The Weld County Workforce Investment Board and the Youth Council have identified the key sector partnerships as mentioned previously. The Board will be involved through task forces specific to initiatives and/or the measurement of the progress and the results of services and initiatives. The Youth Council has identified a task force to work on two career pathways with the Fort Lupton School District and Greeley/Evans School District 6, Aims Community College, and employers from the health care and oil and gas sectors. 2. Re-Employment and Youth Services: Strategies for increasing WIA enrollments for adult and dislocated workers will include a refocus of the program case manager involvement as one of the most important intensive services available to customers. Page 1 of 49 a. Case managers will refocus their efforts on intensive services and job coaching strategies that demonstrate a high-value for the customer with more immediate outcomes. Through this effort, less emphasis will be placed on training as the primary goal for the customer while focusing on suitable career pathways using the customer's existing skills or aptitudes that provide a potential for future growth in those sectors with high demand. Weld County has been successful in implementing the National Emergency Grant and all NEG participants are provided the opportunity to enroll in either the Adult or Dislocated Worker programs as appropriate for additional intensive services or training. i. Our existing and active partnerships with school districts, Aims Community College, Right to Read, Vocational Rehabilitation, and agencies serving our refugee population will continue to be utilized and strengthened. We will increase efforts to ensure these agencies are aware that our intensive services can be used as a vehicle to include in their service delivery to provide more approaches to help youth and adults acquire the basic job seeking skills needed to obtain employment; connect with and complete training in career pathways; or assist the customer in connecting with opportunities in their desired employment area. ii. Our intake procedures have previously been streamlined to the maximum extent possible and we do not believe they constitute a barrier to services. However, dislocated worker eligibility continues to be problematic and we encourage and support efforts by the State to provide more flexibility and assistance in developing a broader definition for the "terminated or laid off' eligibility criteria. This is a priority for us and we are committed to continue improvements in identifying more eligible Dislocated Workers. The flexibility to transfer up to 50% of DW funds has provided us the ability to serve more individuals in the adult program and to meet the demand for services. Veterans continue to be a priority for program services and are encouraged to connect with and take advantage of services in all programs. Efforts to identify and serve out of school youth will continue to be a priority especially for those needing GED's or services encouraging them to return to school. A concerted effort is being placed on all veterans 24 years and younger for recruitment into the AmeriCorps Program particularly if they can be identified as interested in continuing to serve their community. iii. Intensive service tools are being reviewed by staff and the Weld County Workforce Board to ensure resumes,job interview techniques, online applications, etc. meet identified business needs. Additional workshops have been, or are being, developed that will combine small classroom and computer-based job seeking skill development as part of a focused service strategy to meet demand sector openings. iv. Employment Services' cost per participant is less than $4000 in each of our WIA programs. We do not anticipate costs will increase and potentially may see a decrease with more individuals being served through intensive services. However, since the demand for CDL drivers continues to be high and those employment opportunities are increasing, Weld County will continue to use training funds for supporting customers in this area. v. Employment Services will continue to focus on expenditures to ensure 70% of new funds are spent by June 30, 2015. As has been the case over the past 4-5 years, the infusion of additional funds targeted towards the same program population groups can have an impact on the regions ability to reach the 70% expenditure level. As a means to help in meeting the 70% expenditure level, Employment Services is transferring 50% of all Dislocated Worker funds to the Adult program. Employment Services has seen a higher demand in the Adult program than that in the Dislocated Worker program, expenditures in the Adult program have and continue to be significantly higher than those in the Dislocated Worker Program, and documenting eligibility is easier therefore, we anticipate these factors combined will result in ensuring the 70% expenditure level is reached. Additionally, Employment Services is placing a higher emphasis on serving more customers through intensive services, our planned participation numbers in the Adult and Dislocated Worker programs reflect this increase, and are co-enrolling many of the NEG participants into the WIA programs as appropriate. b. Employment Services will continue to focus efforts on our targeted sectors and career pathways and intend to utilize a variety of service strategies in all of the WIA programs to meet the identified needs. As part of this Page 2 of 49 strategy, Employment Services plans to increase the number of on-the-job training and work experience placements. BSR's will work with case managers to market potential OJT opportunities to businesses in our primary sectors, and we anticipate that at least 10 OJT's will be developed through this effort. The TANF program, through funding under another grant, will increase paid work experience or paid internships to help transition those customers from public assistance to employment. We anticipate at least 60 work experiences will to be developed through these funds. c. The role of the Weld County Workforce Development Board and the Weld County Youth Council are strategic in nature and provide for innovative thinking and input in the development of programs and services. This is particularly true when services and program structure are not in alignment with what businesses and employers need or want. Input obtained from Board and Council members allows us to develop programs and services reflective of a more business focused approach. The Youth Council is also instrumental in identifying options to better serve youth and a number of these options have been identified as beneficial to all programs jointly. d. Employment Services has historically, and will continue to, work closely in partnership with CDLE and the State Youth Council. Engaging in conversations regarding increasing enrollment in all youth programs will be of priority and a continued area of focus. Historically, Employment Services has realized consistent and higher than average enrollment when compared with other regions and intends to continue to creatively provide services for additional youth while remaining within the allotted budget for Weld County. The Youth Council in Weld County met and reviewed the WIA/WP Local Plan Modification for PY14 and facilitated meaningful conversations to include increasing enrollment and Career Pathways. One outcome of the Youth Council is the creation of a Career Pathways Task Force comprised of Youth Council members who will report back to the Youth Council as well as to the Workforce Investment Board. The Youth Council has also reviewed a variety of youth serving agencies within Weld County to encourage co-enrollment as appropriate to increase the services to youth and efficiently use funding while avoiding duplication. Collaborative approaches with other regions are in the beginning stages of implementation in an effort to expose more youth to available Career Pathways, particularly within identified Sectors for Region II and in alignment with the Colorado Blueprint. Engaging youth in a hands-on approach is the intent and may include but is not limited to Health Camps, Career Fairs, 8th Grade Career Expo, and Industry Tours hosting a minimum of one per quarter with the inclusion of WIA and GSJH. Coordination between WIA, GSJH, and the Weld County Youth Conservation Corps (WCYCC — including AmeriCorps and TIGHT) engages a variety of youth with the opportunity to be connected with a variety of opportunities facilitated by Employment Services. The youth programs are able to expose youth to a variety of Career Pathways in numerous capacities. Partnerships with various agencies within Weld County are established to engage youth who may not otherwise receive services to include but not limited to at-risk youth, veterans, low-income and those with limited skills and/or education. e. Employment Services has consistently focused services to disenfranchised youth and to unemployed individuals and will continue to do so during this Program Year. Ongoing strategies to address the needs of target groups will be to continue to ensure agencies whose primary mission is to provide services to target groups (i.e. veterans, low income, drop out youth, etc.) are involved with our workforce center and are connected to our programs where they are able to assist us in the development of services and activities to help the customer succeed. 3. Outreach Strategies a. Employment Services has and will continue to use the Workforce Investment Work Website as a tool to increase the awareness of our business services, reemployment services, and youth programs. In addition to this site, we utilize our own site at ESWC.org to promote and increase awareness of our services and programs. Weld County government utilizes Facebook to promote county wide services and we use that option to connect with customers who are more likely to use social media when seeking services. This option has proven to be very successful and has received a lot of"likes" as well as customers sharing information. In addition to these avenues of outreach, we utilize the Weld County Public Relations Officer to submit articles to local media to Page 3 of 49 promote services, keep the public aware of upcoming events and/or the successful outcomes of programs. Employment Services utilizes Northern Colorado Business report, The Greeley Tribune, other local media outlets and chambers of commerce newsletters as tools to promote hiring events or job fairs. Our coordination with chambers of commerce throughout Weld County helps ensure businesses are made aware of available services both in our workforce region and the surrounding regions. Employment Services believes the success stories and testimonials included in Workforce Investment Works are a very positive means for businesses and the community as a whole to see the results of programs and connect to the youth, adults, or employers who are able to tell the story of how the services worked for them. Weld has, and will continue to submit and post the required number of success stories each quarter. b. Increased business engagement is planned to take place through the continuation of sector efforts. One of the strategies we intend to use as a means of connecting businesses not currently involved in sector partnerships, with the hope they become more involved, is to provide information about the opportunities available through the various sector partnerships/initiatives we are currently involved in. The Weld County Workforce Development Board's Workforce Awareness Committee has developed a "Did You Know" campaign that will start in July 2014. The purpose of this campaign is to let sector businesses know about the regional, as well as local, efforts that are occurring in their industry sector. The campaign effort will consist of a short email sent by their Business Services Representative with an update that references what the partnership(s) are accomplishing, the goals and strategies of the sector initiative, and forwarding new and/or additional information as it develops. We believe this connection will help sector businesses understand who is involved in promoting their sector career pathways and what is being done to help increase the talent pipeline to meet their current and future needs. This effort will also provide an opportunity for businesses to engage in the sector work by providing information in response to the BDRs email to them. Another strategy we intend to use will be to showcase some of our target program customer groups to employers by requesting those employers review customer resumes, skills and training and asking the employers for their feedback and input for future skill development. c. Veterans have and will continue to be a priority for program services. Veterans are encouraged to connect with and take advantage of services in all programs and priority of service is evident in the lobby and resource room areas. Both the Board and the Youth Council are provided information concerning veterans' performance and members provide input to services. One effort that is currently underway is to target recently separated veterans, with a concerted effort being placed on veterans 24 years and younger for recruitment into the AmeriCorps Program, particularly if they can be identified as interested in continuing to serve their community. d. Recruitment methods for Workforce Board membership include contact with businesses through BSR's, the Board of County Commissioners and their involvement within the community, and Associate members helping to recruit within their engagement activities. Employers who have actively used our system are targeted in each of our key sectors. Many employers are asked to engage in task force or focus groups regarding specific areas, but do not express an interest in being appointed to the Board. Upstate Economic Development is also used as an avenue to reach out to business, especially to those that have used Sector or H1B B resources and services. A number of chambers of commerce participate on the Board and provide information to their members through their newsletters to assist in recruitment. Sector work provides the opportunity for businesses to become more actively involved in the public workforce system and they are asked to participate in various committees, focus groups or task forces. The requirement of a minimum 51% business representation on the Board is consistently maintained. Public and nonprofit agencies as well as elected officials are encouraged to participate in all activities as nonvoting members and receive the same level of information as does the Board. e. Local partners are actively involved in planning efforts through their involvement with the Youth Council, the Workforce Board committees and our sector partnerships. These partners have and will continue to be involved in the development of strategies to increase awareness of services which also includes career pathway Page 4 of 49 planning. School districts and Aims Community College have developed numerous career pathways and often those were developed based on input received from the Workforce Board, Youth Council, and the involvement of staff in Sector initiatives. Employment Services believes one of our roles in workforce development is to help further connect educational curriculum development with information provided by employers regarding the skill needs of their workforce and to identify gaps in current course offerings. Employment Services will continue to focus efforts on career pathways in the health care and the energy sectors (specifically oil and gas) in 2014-15. Page 5 of 49 B. Organizational/Infrastructure Changes, Waivers, CAP, LAP,and Charts 1. Describe organizational changes that occurred during PY13 and indicate any changes that you anticipate for PY14,as well as office moves or consolidations. Explain the reasons for the anticipated changes,such as reduction of formula funding or leveraging and managing of discretionary or additional grants. Include any hiring or layoffs that have or may occur with temporary and permanent staff. A number of significant staffing changes took place in PY 13. The Business Services Manager,the Administrative Assistant to the Division Head, and the Adult Special Programs Manager retired during the past year. These retirements necessitated the restructure of two units into one (the Business Services Unit and the Assessment and Learning Lab) and movement of the previous Lab Manager to the Adult Programs. Although new hires for the Business Services Manager and the Administrative Assistant positions did take place in late 2013, both individuals recently quit and replacement hiring is still in process for the Administrative Assistant. A new Business Services Manager has been hired and started in that position in the middle of May 2014. There has also been significant turnover in staff however re-hiring has taken place and the majority of positions have been filled. Other than the replacement of staff and the change in structure already noted, no significant changes are anticipated. Provide a copy of your latest organizational chart. A copy of the current organizational chart is included as Attachment 1. 2. Provide a copy of your latest workforce region Cost Allocation Plan and a copy of the organization-wide (county or state) Cost Allocation Plan. If the workforce region allocation plan is incorporated in the county or state plan,then the county or state plan is the only document that needs to be submitted. The Employment Services and the Weld County Department of Human Services Cost Allocation Plan is included as Attachment 2. The Weld County Cost Allocation Plan is sent under separate cover due its size. 3. Provide a spreadsheet listing the job title for each staff member and gross annual salary. In addition, provide the average percentage of the total salary that is expected to be charged to WIA. Of these expected WIA charges, provide the % that is expected to be charged to the WIA admin cost category and the '% expected to be charged to the WIA program cost category. A chart listing the staff person,job title, gross annual salary, and percentage of time to be charged is included as Attachment 3. (It should be noted that other federal, state and local funds help support programs operated by Employment Services of Weld County. Staff salaries as well as other costs are allocated based on time spent in various programs as identified in the Weld County Cost Allocation Plan.) 5. Discuss the region's intent to utilize the State's waivers identified below. Regions wishing to implement the first two waivers effective July 1,2014,should include planned transfers and set-asides in the original EAs for PY14. (Note: These waivers are effective through June 30,2017.) a. Transfer of up to 50% of funds between the Adult and Dislocated Worker formula-allocated funding streams Employment Services is transferring the maximum allowable under the current waiver(50%) from both PY and FY funding of the WIA Dislocated Worker program to the corresponding WIA Adult funding streams to better serve our customers and meet the current demand for services. This transfer is noted in the Expenditure Authorizations and adjustments to the number of customers are included in the Planned Participation and Termination Summary attachments. b. Set-aside of up to 20% of DW formula funds for incumbent worker training/layoff aversion projects. DW eligibility and the negotiated Common Measures goals must be met. Employment Services does not intend to set-aside any funds for discretionary projects at this time. If, at some point in the future things change and we chose to submit for a discretionary project, we will follow the guidelines established under the current PGL. Page 6 of 49 c. Use of the sliding scale for employer reimbursement for OJTs and customized training. Employment Services will utilize the sliding scale for employer reimbursements for OJT's. This flexibility has been added to our OJT policy and has been provided to CDLE in the past monitoring phase. d. Other Waivers. Employment Services does not foresee any additional waivers that may be needed to allow for additional flexibility in utilizing formula funds at this time. If in the future additional waivers are identified as being beneficial, Employment Services will communicate that information to CDLE: 6. Identify any additional regulatory relief that might be needed to allow increased flexibility in the use of the workforce funding. This could include waivers of federal or state law, regulation or policy,or changes to WIA that could be included in reauthorization of the Act. In light of the continued difficulty regions experience with identifying eligible Dislocated Workers that meet the definitions outlined in WIA law as well as the requisite eligibility documentation, Employment Services believes the continued flexibility of utilizing notification letters sent to Unemployment Recipients in a similar way as profiling letters should be continued as was the case for the Emergency Unemployment Compensation(EUC) recipients. 7. Provide a copy of your current Language Assistance Plan (LAP) that will be utilized for PY14. (See PGL 13-08-P: Language Assistance Services for further guidance.) The updated Language Assistance Plan is included as Attachment 4. 8. Provide copies of any updated county or city ordinances(or other documents that identify the current signature authorities for Expenditure Authorizations.) Include a copy of any signed statement of delegation for the workforce region to sign EAs in place of the designated signature authority,such as when the EA funding is less than a certain amount. The Board of Weld County Commissioners are the authorized signatories for Expenditure Authorizations (EA). Weld County does not delegate this authority to the workforce region although by state guidelines, the workforce director is able to sign minor modifications to EAs. The Resolution appointing the Board Chair is included as Attachment 5. 9. Charts a. Expenditure Authorizations for PY14/FY15 funding: The Expenditure Authorizations are included following Attachment 5. b. Budget and Service Level Chart: The Budget and Service level chart is included as Attachment 6 located after the Expenditure Authorizations. Page 7 of 49 k k k 0 [ E ) E � \ k / Ill ! To.3E 0 > E �) ) © \ 4 t ) / c rci | - k �• � (« !) \ \ � � � � � / \ 0. § o0o C « k \ / k 7 I \ ) O. ) >- k ° I I— S LU 0 N - } � ) ° � ! CO ® ] ) A ) - c = w , CO ! { / \ ) ) O. § \> O f ] ti 0 2\ \ ) 2CO00 = \ \ \ ( t \ � 2 � � le 0E : 03 \ ` 0)0 ° -, § O. f 8l— as / z } « } f a 0 \ 0 % { c - a 2@ 2 f ) # o f� . § � � � ; _ as C00 ( , ) § © Ik \ \ ) ( 002 § \ 0 \ § \ 0 � \ » j � z < 0 � - c ■ { § to ) ) ) 2 _ ■ } § § w / . —Qs [ \ { § mti ! a ® 1 � 8 \ ; } /) } § t � � k � 5 , © ! 3 ! - ° ° ` ° r ) f § 2 ) ZCZ 0 - / 3 a Attachment 2- Page I EMPLOYMENT SERVICES FISCAL MANUAL Revised 05/14 Page 9 of 49 Attachment 2- Page 2 Revised 05/14 This manual sets forth applicable fiscal policies and procedures for Weld County Department of Human Services,specific to the Colorado Department of Labor and Employment programs under Employment Services of Weld County. Specifically, WIA,and Wagner/Peyser, and Summer Job Hunt. The CDLE employment programs follow the requirements included in: OMB Circulars A-87, 102 and 133 Federal Regulations 29CFR 96-97-99,20CFR652 CDLE Program Guidance Letters One-Stop Technical Assistance Guide The procedures in this manual serve only to break down the specifics to the CDLE programs that are unique to Weld County. Page 10 of 49 Attachment 2- Page 3 Revised 05/14 ACCOUNTING SYSTEM— The Accounting System used for documentation of ES grants is the Weld County Government system, Banner Financial System version 8.3. Weld County has a fund accounting system on a modified accrual basis. Weld County has a universal chart of accounts for cost center (grant) and line items and cost categories (project codes). All phases of the accounting system are available, including income statement, balance sheet, trial balance, inventory, fixed asset group and agency with ability to see transaction level activity charged to each line. These are all available on-line. Weld County runs on a calendar year basis, however all time periods are still available on line. Weld County also uses PeopleSoft software for the personnel payroll system which uploads into the Banner system monthly. All payroll and fringe are input monthly to all phases of the books. For specifics on each area, see Weld County Code book and the Banner Manuals. Page 11 of 49 Attachment 2- Page 4 Revised 05/14 ACCOUNTING FOR GRANTS— Weld County Financial System has a universal chart of accounts made up of the following: funds, organizations, accounts, and programs. At Weld County Department of Human Services (WCDHS), we specify each grant as a fund, the organization identifies the grant as belonging to Human Services, the accounts are set by the County, and the program codes define the cost categories of each grant. In the attached example of a page from the WIA Dislocated Worker ledger (income statement format): 1) Defines the fund 2643 as WIA Dislocated Worker Program; 2) Defines the organization 60000 as Human Services; 3) Program code 5203 (supplies): defines the accounts 6200 Supplies; 6210 Office Supplies; 6225 Computer Software and Attachments; 6320 Printing and Duplicating; Program code 5204 (contractual): defines the account 6150 Contract Labor Program code 5206 (travel): defines account 6394 Local Travel Program code 5207 (other): defines account 6220 Small Items of Equipment 4) Defines the program code 5203 Supplies; 5204 Contractual; 5206 Travel and 5207 Other to denote the cost category for these expenses. Each program code or cost category subtotals to give the period cost for the cost category. Any changes to the chart of accounts must be requested and approved at the County Accounting level. Each defined line in the account listing denotes a documented transaction in that account. If the document number of the entry starts with a "P" it denotes a PO and falls under the encumbrance line; if it starts with an "I" it is a payment of an invoice and falls under the transaction column; "J" denotes a journal entry which will fall under the transaction column; "PC" denotes a purchase on a PCARD (see "Procurement" section) which will also fall under the transaction column. All transactions are backed up by hard-copy documentation for January-September 2008. Beginning in October 2008, all documents are scanned and only electronic files are maintained. These ledgers are the backup to the entire grant reporting at WCDHS. Page 12 of 49 Attachment 2- Page 5 Revised 05/14 Weld County DHS Purchasing Weld County utilizes a procurement card (PCARD) procedure for purchases up to $500 per transaction and $2,500 per month. Exceptions to these limits are allowed and approved by the County Controller's office in accordance with the Board of Commissioner's policies. Purchases in excess of the PCARD limits utilize the Purchase Order process. Page 13 of 49 Attachment 2- Page 6 Revised 05/14 JOBLINK SYSTEM: Click on Joblink icon Username: Weld Password: (use the current password provided by Dora Lara) To access expense report forms: cdle fin> con> /pet> Opr: wc> Contract record: (enter vax number) Highlight and screen print each individual vax To access cash request form: /pen> Highlight and screen print each individual vax Technical Assistance: 303-665-3532 Nann Bulltbew for setup online BANNER REPORTING: Using the Banner Finance Icon, search box type FGRPDTA which will access the section where reports can be printed by fund, org, acct and project code. Print the funds you need. For Employment that usually is fund 262695 to 2649. Then put in from and to months for a year to date print out. The Banner report will break down all the costs into project codes which should match cost categories of the particular grants. From the Banner reports, take the YTD expenditures and subtract out previously reported expenditures to report current expenditures. Banner runs on a January-December cycle. Expenditures are reported on the vax reports using the corresponding Banner fund. Grants are reported to funds on a FIFO basis. Page 14 of 49 Attachment 2- Page 7 Revised 05/14 WELD COUNTY DIVISION OF HUMAN SERVICES COST ALLOCATION PROCESS BY LENNIE BOTTORFF FISCAL AND BUDGETING MANAGER REVISED MAY 2014 Page 15 of 49 Attachment 2- Page 8 Revised 05/14 CERTIFICATION OF COST ALLOCATION PLAN This is to certify that I have reviewed the cost allocation plan submitted herewith and to the best of my knowledge and belief: 1. All the costs covered by this proposal revised May 2014, to establish the cost allocation method for calendar year 2014 on, are allowable and in accordance with the requirements of OMB Circular A-87 and the requirements to the Federal awards to which they apply. 2. All costs covered by this proposal are properly allocable to the Federal awards on the basis of a beneficial or causal relationship between the expenses incurred and the awards to which they are allocated in accordance with the applicable requirements. Further, similar types of costs have been accounted for consistently. I declare that the foregoing is true and correct. State of Colorado County of Weld County Division of Human Services (� I Date 5/16/2O14 J d Griego it ctor, W DHS Page 16 of 49 Attachment 2- Page 9 WELD COUNTY DIVISION OF HUMAN SERVICES COST ALLOCATION PLAN PURPOSE The purpose of this cost allocation plan is to outline, in writing, the methods and procedures that Weld County Division of Human Services will use to allocate costs to its various programs, contracts and grants. BACKGROUND Weld County Department of Human Services includes various federal, state and county funded grants and contracts. The Divisions within Human Services include Child Support, Child Welfare, Assistance Payments, Employment Services, Area Agency on Aging, Business and Fiscal Services and Common Support. The three areas affected by the cost allocation plan are Employment Services, Area Agency on Aging and Business and Fiscal Services. Employment Services include the following grants and contracts: Workforce Investment Act Grant programs; Wagner/Peyser programs; Summer Job Hunt; Employment First Food Stamp/Job Search Program; Workfare; TANF; TIGHT; AmeriCorps; and the Educational Computer Lab. Area Agency on Aging incorporates Older American Act funds into several senior programs. It also relies on USDA funds for senior nutrition programs; Community Service Block Grant Funds for coordinating the senior volunteer program; Single Entry Point Funds; and Private Contracts for senior case management. The Community Service Block Grant Program is also included. Annual budgets for all DHS grants and funds are incorporated in the Weld County Calendar Year Budget Book. These grants require that DHS complies with OMB Circular A-I02, Uniform Administrative Requirements for State and Local Governments and OMB Circular A-87, Cost Principles for State and Local Governments. This Cost Allocation Plan is based on the definitions and requirements spelled out in OMB Circular A-87. GENERAL APPROACH The general approach of DHS in allocating costs to particular programs, grants and contract is as follows: A) All costs identifiable with a specific program, grants or contracts are charged directly to the benefiting program. This includes salaries and benefits beginning with the December 15, 2009 payroll charged through the PeopleSoft payroll time and labor distribution module. Page 17 of 49 Attachment 2- Page 10 B) Unassigned direct costs are assigned to cost pools and are allocated monthly based on PeopleSoft time and effort distribution percentages. For example, the percentages taken against the Employment Services cost pool relate only to the collective distribution of time from Employment Services staff and are allocated only to the programs served by the Employment Services staff. ALLOCATION METHODOLOGY DHS uses four cost pools: 1) Employment Services Cost Pool This pool is used to accumulate travel, operating, supply, contract, utility and building repair/maintenance costs which cannot be directly identified to a grant or contract. 2) Area Agency on Aging Cost Pool This pool is used to accumulate travel, operating, supply, contract, utility and building repair/maintenance costs which cannot be directly identified to a grant or contract. 3) Administrative Cost Pool This pool includes all travel, operating and supply costs associated with administering all DHS programs which cannot be directly identified to a grant or contract. 4) Client Payroll Pool This pool is used to accumulate all the client payroll expense, salary and fringe benefits, from all Employment Services programs. EMPLOYMENT SERVICES COST POOL Using the PeopleSoft time and effort distribution percentages, the time worked per program is entered into a spreadsheet and applied to this pool of costs for monthly allocations to grants served. AREA AGENCY ON AGING SERVICES COST POOL Using the PeopleSoft time and effort distribution percentages, the time worked per program is entered into a spreadsheet and applied to this pool of costs for monthly allocations to grants served. Page 18 of 49 Attachment 2- Page 11 ADMINISTRATIVE COST POOL Using the PeopleSoft time and effort distribution percentages, the time worked per program is entered into a spreadsheet and applied to this pool of costs for monthly allocations to grants served. CLIENT PAYROLL POOL A bimonthly payroll log is sent from County Payroll. The Business and Fiscal Services technician identifies, through work experience time sheets, what program each client is associated with on the payroll log. A manual journal entry is done monthly to move the salary and fringe benefits from the pool to the fund/grant that the client is directly associated with. GENERAL LEDGER ACCOUNTING Weld County uses a uniform classification of accounts for all general ledger departments. department (fund). All direct costs are Each grant or program is its own general ledger ( ) charged directly to the particular department served. All allocated costs are entered into the ledger by journal entry from the pools to the grant departments. Each allocated line item is coded so it can be identified as to cost pool source. Each expense, whether direct or allocated, is also coded with a program code to charge it against the cost category defined by the grant. REPORTING Most grant programs are on a monthly reporting. Each general ledger department is printed for the time period to report. The department carries the calendar year-to-date totals for each cost category of expenses. Monthly reports are derived from the difference between current year-to-date and previous year-to-date totals. The balance for the cost category is transferred to the report for the current period. The ledger report is the documentation of costs and backup to reported expenditures. Page 19 of 49 Attachment 2- Page 12 ADMINISTRATIVE LIMITATIONS— Administrative limitations are defined by 20 CFR667.210-220 for One-stop Grants. See attachment from TAG. Page 20 of 49 Attachment 3 Employment Services of Weld County Salary Information (Does not include Fringe) Unit/Name Salary(less Funding % %of WIA %of WIA Fringe) Source' Charged to Admin to Program to WIA Director Linda Perez $86,154.03 WP/Ad/Pr/Oth 50% 50% 50% Administrative Assistant Vacant $44,957.95 WP/Ad/Pr/Oth 30% 50% 50% Complaint Specialist/EEO Officer Susan Talmadge $58,058.90 WP/Ad 30% 100% 0% Fiscal Officer Lenny Bottorff $100,440.64 0% 0% 0% Client Data System Unit Dora Lara—Manager $65,710.39 WP/Ad/Pr/Oth 50% 10% 90% Pat Curts—CST II $39,385.26 WP/Pr/Oth 10% 0% 100% Christina Diaz-Estrada—CST II $34,958.12 WP/Oth 0% 0% 0% Lidia Gonzalez—CST II $34,958.12 WP/Oth 10% 0% 100% Annette Gutierrez—CST II $44,325.20 WP/Oth 0% 0% 0% Cecilia Garcia-Moreno CST III EF Case Manager $40,956.70 WP/Oth 10% 0% 100% • Nancy Sanchez—CST III EF Case Manager $44,740.06 WP/Oth 0% 0% 0% Alondra Cuevas-Sotelo—CST III Case Manager $40,956.70 WP/Oth 0% 0% 0% Nereyda Torres—CST II $39,385.26 WP/Oth 0% 0% 0% Patti Wolff—CST II $34,958.12 WP/Oth 0% 0% 0% Briana Woods—CST II $34,958.12 WP/Oth 0% 0% 0% Erik Zamora—CST II $40,563.84 WP/Oth 0% 0% 0% Assessment/Learning Lab and Business Services • Vacant—Lora Lawrence $51,880.92 WP/Pr/Oth 0% 0% 0% Lab Kris Armstrong—Lab Resource Assistant $51,273.22 WP/Oth 0% 0% 0% Kristi Schwartz—CST III $38,599.52 WP/Oth 0% 0% 0% Anne Sumner—CST III $40,956.70 WP/Oth 0% 0% 0% Business Services Amber Duchaine—CST II $37,100.71 WP 0% 0% 0% Elvira Gonzalez CST II $44,325.20 WP 0% 0% 0% Shana Hess—CST II $38,206.66 WP 0% 0% 0% Leslie Galindo—Full Time Temp $34,958.12 WP 0% 0% 0% Veterans • Tim Marquart—State Employee-DVOP N/A Oth 0% 0% 0% • Special Programs Adult Ann Stelling—Manager $60,134.32 WP/Ad/Pr/Oth 50% 30% 70% Julie Atkinson—CST III TANF Case Manager $44,740.06 Oth 0% 0% 0% Sergio Castillo—CST III TANF Case Manager $40,956.70 Oth 0% 0% 0% Charlotte Debrock—CST III AD/DW Case Manager $46,082.26 Pr 0% 0% 0% Helen Freese—CST III AD/DW Case Manager $38,599.52 Pr 0% 0% 0% Tracy Jacks—CST III TANF Case Manager $40,956.70 Oth 100% 0% 100% Rebecca Juardo—CST III TANF Case Manager $40,956.70 Oth 100% 0% 100% • Leigh Lee—CST III AD/DW Case Manager $40,956.70 Pr 100% 0% 100% Josephina Marquez—CST III TANF Case Manager $42,168.30 Oth 100% 0% 100% Vangie Sandoval—CST III AD/DW Case Manager $15,996.13 Pr 100% 0% 100% Brittiny Sanchez—CST III TANF Case Manager $40,956.70 Oth 0% 0% 0% Laurie Speck—CST IIITAA Case Manager-DPN $44,740.06 Pr 100% 0% 100% Mary Ann Welzbacker—CST III AD/DW Case Manager $44,740.06 Pr 100% 0% 100% Tammy Winter—CST III DW Case Manager $40,956.70 Pr 100% 0% 100% Special Programs Youth Tami Grant-Manager $58,381.29 WP/Ad/Pr/Oth 90% 30% 70% Karina Amaya—CST III Youth Caser Manager $42,168.30 Pr 100% 0% 100% Greg Cordova—CST III Youth Case Manager $42,168.30 Pr 100% 0% 100% Matt Cornett—CST III TIGHT Crew Leader $40,956.70 Oth 100% 0% 100% Candi De La Cruz-CST III Youth Case Manager $40,956.70 Pr/WP 50% 0% 50% Holly Nelson—Youth Team Lead-Corps $42,957.02 Ad/Pr/Oth 50% 10% 90% Joe Unnerstall—CST III TIGHT Crew Leader $39,741.80 Oth 0% 0% 0% Dave Woolman—CST III AmeriCorps Crew Leader $40,956.70 Oth 0% 0% 0% Jeremiah Sewald-Full Time Temp $19,299.76 Oth 0% 0% 0% *Note—WP=Wagner Peyser;Ad=WIA Admin;Pr= WIA Program;Oth=Other funding sources such as Employment First,TANF, AmeriCorps, TIGHT Youth Corps,CSBG etc. Page 21 of 49 Attachment 4 Program Year 2013 Language Assistance Plan Employment Services of Weld County Updated May 2014 The Employment Services of Weld County's PY13 Language Assistance Plan uses data from the 2010 Census Data and updates estimates for 2012. Additional information was also obtained from community-based refugee populations. The LAP provides a baseline of data to be updated biannually. The next update for this LAP shall be completed by June 1, 2015. There have not been any significant changes from the previous plan or significant changes in the makeup of the refugee population. SUMMARY/UPDATE: Summary/Update Narrative [two paragraphs] 1. What significant changes in language populations served and/or language assistance services provided have occurred since the last submittal of your LAP? • Employment Services of Weld County (ESWC) has not experienced significant changes in language populations served,or in the services provided to ELL customers since our 2013 Language Assistance Plan (LAP). 2. What enhancements/changes in your language assistance services are planned for the coming Program Year? • As of March 2013,to meet the needs of Business Continuity,Weld County departments and offices have access to professionally trained interpreters. Language Line Solutions provides on-demand over-the- phone number 24 hours a day,7 days a interpretation with more than 200 languages via a toll free u by week, P 365 days a year. Language Line Solutions interpreters ensure critical information and communication are supported for dependable operations as well as ensuring professional and polite service. PP P P • The Colorado Workforce Speaks Forum held in March 2014 was attended by all Division managers as well as individuals from front line staff. ESWC staff were provided updated information available in the Colorado Workforce Speaks Team Room. ASSESSMENT: Identify populations in the workforce region that are in need of language assistance services to access Federal programs. A. Data Collection Date Data was gathered: May/June 2013 Date Source: 2010& 2012 Census Sources from which data was gathered: US Census Bureau Data, American Community Survey,Family Lutheran Services & Global Refugee Center- Greeley, CO Total Region Population: 263,691 Total # of people Language % of Regional Population 7/1/10 % of Regional Population Distribution —6/30/11 7/1/11 -6/30/12 % Change since last LAP English 179,919 or 82% 177,464 or 67.3% -2,455 or-1% ° 75 152 or 28.5% 37 970 or 102% Spanish 37,182 or 17 /° , Somali* 1,656 or. 0075% 1700 or.0064% 44 or.03% Burmese* 600 or .0027% 700 or.0027% 100 or 2% *Source: Lutheran Family Services and Global Refugee Center, Greeley CO Date Source: Connecting Colorado Date Data was gathered: 7/1/2011-6/30/2012 Language % of Customers Served 7/1/10 % of Customers Served 7/1/11 Distribution —6/30/11 -6/30/12 % Change since last LAP English 94.5% or 22,483 individuals 93% or 17,623 individuals -8% or 4,860 less individuals Spanish 3.9% or 934 individuals .45% or 899 individuals -4% or 35 less individuals Somali 1% or 255 individuals .012% or 238 individuals .07% or 17 less individuals Burmese .01% or 39 individuals .003% or 59 individuals 1.51% or 20 more individuals Other .02% or 56 individuals .004% or 87 individuals 1.55% or 31 more individuals Page 22 of 49 To capture the languages in WELD other than English, an online search in Job link was used, capturing all the limited English speakers,than breaking down the race categories: Hispanic, Black, and Asian. A listing of client names within the Black and Asian races and created and similar names were found to categorize the various languages existing in WELD. Because our population is quite small, we had only 1 person who spoke French in the Black category and the others were Somali. We also have some Burmese and one or two who spoke Karin. A review of the client record information was not time consuming, to check the limited English population other than Spanish. B. Assessment Report Given the data collected and based on the four factors listed below, identify the language groups that warrant language assistance services. Spanish, Somali and Burmese (Karani,Karin and Chin languages) limited English-speakers 1. Number or proportion of ELLs in the eligible service population— As noted in the assessment, there has been a slight increase in the Somali and Burmese population as well as visiting the workforce center. Weld County has seen a large increase in the Spanish population and we have seen a decrease in the number of customers who indicate Spanish as a primary language with more indicating English as the primary language. 2. Frequency that ELLs come in contact with workforce region services— The Workforce Center is a primary source of recruitment for JBS. Limited English-speakers have a good bilingual resource in our Resource Room to assist in completing application or other work search activities. Our partner agencies provide translation assistance as required. We also coordinate with partners for hiring events so translators are on-site during the events. 3. Importance of the service provided by the workforce region— Employment Services provides a linkage and resource for English language learners.The Employment First Programs provide more intensive or training services for English language learners. Business Services focused on employment opportunities by identifying employers who are able to hire English limited learners. In 2012-2013, two hiring events and a number of job fairs were held which increased access to employment 4. Resources available to the agency to provide access to workforce development programs— The resources available to provide access to programs are noted below: I. LANGUAGE ASSISTANCE SERVICES: Describe the local policies, procedures and resources that are currently in place to provide Language Assistance Services to workforce center customers. Currently in Place: Services/Resources Currently in Use: Translated documents in which languages Spanish- speaking customers: Spanish language materials: • Bilingual-Spanish staff,on site and through • Intake forms telephone system -31% of the staff is bilingual- • EEO Laws Spanish • Complaint procedures • Disability Navigator Program • Customer satisfaction survey,complaint law • Signage within the workforce center • Brochures providing information on WIA Progs • Spanish Test of Adult Basic Education (TABE) • Rapid Response Program forms • Several Prove-It Tests in Spanish,Dutch,French, • Referral to existing Spanish-written resource materials German, Italian and Portuguese • Job Fair materials (fliers/posters) are translated • Migrant and Seasonal Bilingual Outreach Specialist • Various Colorado Dept of Labor fliers/posters • TANF forms • Various Program Brochures • Various program applications • Various client correspondence notification letters Page 23 of 49 Somali and Burmese (Karani, Karin and Chin Somali and Burmese (Karani, Karin and Chin languages) languages)speaking customers: Aides: • Purchase of translator services, local vendors • Oral translators New Resources/Services/Translated Documents Planned Planned Date of Implementation • Language Line Solutions providing over-the-phone • March 2013 interpretation of over 200 languages 24/7, 365 days a year Describe how the workforce region responds to communication needs of customers at the first point of contact: In Person • As a significant Workforce Center,we have full-time bilingual (Spanish-speaking)staff that can provide assistance to Spanish-speaking customers at the first point of contact and coordinate with the Global Refugee Center to provide interpretation of our employment services to our Somali and Burmese- speaking customer. A Spanish- speaking MSFW staff's first point of contact is usually in the fields and is equipped with information on workforce services,including community resources,in English and Spanish. Coordination with Global Refugee Center also provides interpretation of employment services to Somali and Burmese customers in the fields. In Writing/email • Signage throughout the workforce center By telephone • 14 Bilingual staff- Spanish • Interpretation services through the Global Refugee Center ' See the Safe Harbor Provisions of the USDOL Policy Guidance (Federal Register, 5/29/03, page 32290-32291). ILSTAFF TRAINING Staff Training Completed When Who attended • Staff are trained and resources are available to assist • At time of hire • All staff who provide ELL customers. direct services to clients • All staff is required to review and familiarize • On-going • All staff who provide themselves with the Language Assistance Guide direct services to clients • Staff is required to review other tools and other tools • On-going available at www.e-colorado.org through the team • All staff who provide rooms. direct services to clients • The LAP Plan is made available to all staff as a •resource and to garner their comment and input. On-going • rAll staff who provide • Migrant and Seasonal Outreach Specialist Training direct services to clients on services rules and regulations for this population • On-going • All staff who provide • Employment Services staff participated in the direct services to clients mandatory training "Defeating Prejudice and Stereotypes: The Law of Discrimination",presented • Various dates begin- • All staff by Charles Passaglia. ning March 5,2012, thru May 23,2012 Page 24 of 49 Staff Training Planned When Who will attend • Utilize tools and other tools made available • On-going • All staff who provide through www.-e-colorado.org direct services to clients • Continued use of Language Assistance Guide • On-going • All staff who provide direct services to clients • Provide input into the development of bi-annual • On-going • All staff who provide LAP direct services to clients VI. OUTREACH How are you notifying potential Ell customers that free interpretation services are available? Outreach to ELLs is provided through the following means: • At time of service • Outreach tools are made available in the community as stated previously. Outreach documents are translated into Spanish. Employment Services also collaborates with various community service agencies such as The Grove Neighborhood Network which offers various educational and employment services and Lutheran Family Services. • Public service announcements on Spanish-speaking radio Outreach Completed Date To what language groups did you extend information? • Spanish - Primary •On-going • Somali •On-going • Burmese •On-going What information was provided and through what media? Employment Services of Weld County(ESWC) utilizes the following to distribute to its Spanish- speaking clients, information on the services it provides,as well as announcements of upcoming On-going events: On-going • Public service announcements via newspaper, radio and brochures. On-going • Bilingual Fliers, posters, lawn signs and other written materials • Employment Services reached out to include Global Refugee Center, Lutheran Family Services and Right to Read to participate in hiring events and job fairs. They connect with g P P the refugee community and provide on-site translation services during these events. ESWC also visits the Global Refugee Center at least monthly to collaborate. Lutheran Family Service provides internal case management for TANF refugees at the five year mark if still in TANF. The refugees transfer to ESWC for additional case management training services and other support to assist them maintain employment What collaborative partnerships and/or community resources are used to serve ELL customers effectively? The partnerships used to serve English Language Learners (ELL) include: On-going • Aims Community College On-going • Global Refugee Center On-going • Right to Read,Inc. On-going • SER-Jobs in Progress,Nat'l Inc. On-going • Vocational Rehabilitation Services Page 25 of 49 Planned Outreach Date Planned What information will be provided and through what media? On-going Information will continue to be provided through language appropriate translated materials, Spanish speaking radio stations and newspaper announcements What strategies will you implement to follow-up on outreach activities? • Communication with partners On-going V. MONITORING/EVALUATION Monitoring the LAP Date Monitored What did you do to monitor your LAP during the past Program Year? Continuous • Utilized unit staff meetings to maintain staff awareness, provide and review updated ELL information and materials and receive staff feedback on ELL services to limited English-speaking customers. What was the outcome of your monitoring? • While occasionally faced with very small increases in one or another limited English-speaking groups the Spanish-speaking group remains Weld County's primary limited-English speaking population. What is the awareness level of your staff about your LAP and the language assistance resources that are available to them? • Staff are made aware of our LAP through initial orientations and monthly staff • On-going meetings where they are provided with ELL materials, resources and information as they are received from by the state or through state sources (e- Colorado) Monitoring Checklist—Rate your Staff's awareness of the following. Include dates for when these events occurred. Staff used resources (desk aide, team room, flyers, etc.)and how did you verify this? Part of overall staff training Check for staff usage of I-speak cards and desk aide Located at entry points of facility Special staff meetings to review service delivery Monthly staff meetings Usage of CWS team room Staff meetings Discussed language assistance services at staff meeting Monthly staff meetings provide opportunities to discuss any issues or concerns New employees were provided with an orientation on assisting ELL customers Included in New Hire Orientation Page 26 of 49 Evaluation of the LAP Describe the criteria upon which you evaluated the effectiveness of your LAP. • Staff awareness and Diversity Employment Evaluations Identify the strengths and weaknesses of your LAP and the level of language assistance services provided to your ELL customers. • Strengths include a solid plan and increase in partnership. • A weakness is the follow-up with staff to ensure they access new resources What will you do to address those weaknesses and improve the delivery of language assistance services to your ELL customers? • Copies of current 2014 LAP will be distributed to current staff with a review/discussion at unit meeting within 6 months. • Staff were provided information regarding the 2014 Colorado Workforce Speaks Forum and the updates available in the team room. • LAP information will be provided to new employees • Staff will review current LAP activities at Unit meetings on an on-going basis to discuss and modify,if appropriate,services to ELL customers. • Include in evaluations,staff access of information on e-Colorado Page 27 of 49 it it ( E it Eit E E u m 5 o •c 2 o A - 2 2 5 a a m 5 0 a U a a 0 i a a 0 0 U a` 0 n J m m t m m ., c a .2 w " n al r U r " en u rn = 0000 C rn )i N- t.C) n .2 rn a n @! in rn ° m.v aO 'cc v°i 'r° < .0v, 'r° rn 'oU 'rc > erne ern 'r° U iU VD < c > V>U a 3 a a a L a E ¢ o F E U• © < o u c Z o = c4 3 o Z o z Z Z > El >' 3 C7 a < 3 3 a 3 z u = u ¢ c 'z 3 0 3 C v 3 NI N > a N E < d z E z 3 I- = U 8 F- ; F @ m 3 ¢ Q = '� a w 3 a z « m a upi C6 a ,. `"C� � o � E c4 � n > H s a m UZ `= z = � 5 y u ` w u NN K c y ,8 8 o = 0 o 0 ° zzZZ e .0 u `> O > < E Q V Q t° a' y a U, .0 O o e w E a . 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C g ,° �l y o u u : a m 5 n ro rG cc H is w = < O e, O S = U u u- u w •p E O a m < ° m J < Y < Y < '- mr U3 UuUUU 0a ❑ oP ❑ m U _ Uu 0 Attachment 5 RESOLUTION RE: ELECTION OF CHAIR OF THE BOARD FOR 2014 WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS,pursuant to Section 3-5(1)of the Weld County Home Rule Charter,the Board of County Commissioners shall elect,at its first meeting in January of each year,a Chair of the Board, and WHEREAS, on January 6, 2014,the Board held its annual organizational meeting, and WHEREAS,on motion duly made and seconded,Commissioner Douglas Rademacher was unanimously elected as Chair of the Board for the year 2014. NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County,Colorado,that Commissioner Douglas Rademacher be,and hereby is,elected to serve as Chair of the Board of County Commissioners of Weld County, Colorado,for the year 2014. BE IT FURTHER RESOLVED by the Board that the Chair be,and hereby is,authorized and directed to sign all legal documents on behalf of the Weld County Commissioners and for the County of Weld, also any document wherein the statutes require only the signature of the Chair of the Board, attested to by the Clerk to the Board. The above and foregoing Resolution was,on motion duly made and seconded,adopted by the following vote on the 6th day of January,A.D., 2014, nunc pro tunc January 1,2014. BOARD OF COUNTY COMMISSIONERS ELD COUNTY, COLORADO ATTEST: a DouglaiRadem her, Chair Weld County yClerk to the Board EXCUSED r , Barbara Kirkmeyer, Pro-Tern BY- Deputy Cle Toth- Board =dean P. Conway• C" APP AS TO FO' rw� (k;* �� ke Fr a " ttorney William F. Garcia Date of signature: .IAN 1 6 2014 fa libel 2014-0002 BC0046 AH 4 Page 29 of 49 Exhibit C Local Workforce Region:Emaloyment Services of Weld County WDP Agreement CMS#:54599 EXPENDITURE AUTHORIZATION(EA) This Expenditure Authorization(EA)covers the following Funding Streams: Workforce R gion: NAME CMS#54599 Funding Source Term Vas # $Amount PY14 WIA Adult 7/1/14 to 6/30/16 2492 $38,029.00 PY_14 WIA Youth 7/1/14 to 6/30/16 2493 $691,153.00 _PY I4 WIA Dislocated Worker 7/1/14 to 6/30/16 2494 $78,207.00 PYI4 Wagner-Peyser 7/1/14 to 6/30/16 2495 $517,995.00 PY 14 Employer Support Funds 7/1/14 to 6/30/15 2496 5421,715.00 FY 14 TAA Case Management Funds 7/1/14 to 6/30/16 2497 $9,160.00 Total EA $1,756,259.00 This Expenditure Authorization has been reviewed and approved by the following parties and will be incorporated into the Workforce Development Programs(WDP)Agreement as an attachment and is subject to the provisions of the executed WDP Agreement referenced above. This Expenditure Authorization is not valid until it has been approved by the State Controller or designee. By: R,A).&,,A JUN 2 3 2014 By: -- Doug s Rademacher Date illiam B. Dowling, Director Date Chair, Board of Weld County Commissioners Division of Employment and raining Colorado Dept. of Labor and Employment By: te (ilt By:_ Ma y F °tao, Chair Date Date Weld County Workforce Development Board Title: By: Linda Perez,Div' ' n Head Date Date Employment Services of Weld County Title: ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State Controller, or such assistant as he may delegate, has signed it. Subject to the provisions of the executed WDP Agreement, the contractor is not authorized to begin performance until the contract is signed and dated below. If performance begins prior to the date below, the State of Colorado may not be obligated to pay for the goods and/or scrvicos provided. S TE CONTROLLER: RO T JAROS. PA. ,JD By Date Page 30 of 49 010.4/-•A?9a 4. Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 54599 NFA# 14-09 1. BUDGET CHARTS: Workforce Region: NAME CMS#54599 Funding Source Term Vax# $Amount PY14 Wagner-Peyser 7/1/14 to 6/30/16 2495 $517,995.00 PY 14 Employer Support Funds 7/1/14 to 6/30/15 2496 $421,715.00 FY 14 TAA Case Management Funds 7/1/14 to 6/30/16 2497 $9,160.00 Workforce Region: Weld Funding Stream: PY14 Adult Period of Performance: 7/1/14-6/30/16 Revised Period of Performance: Original Allocation: $38,029.00 Vax#2492 Original Program Budget: $34,227.00 Original Admin Budget: $3,802.00 Transfer In (+): $39,103.00 From Fund Year and Name: PY 14 DW Transfer Out(-): ($00.00) To Fund Year and Name: Cost Category Approved Transfer In/Out(+/-) Revised Budget Current Budget Or Adjustment(+/-) Admin $3,802.00 $3,802.00 Program $34,227.00 $34,227.00 DW-Admin (transfer in) $0.00 $3,910.00 $3,910.00 DW-Program (transfer in) $0.00 $35,193.00 $35,193.00 Total Program $38,029.00 $39,103.00 $77,132.00 Workforce Region: Weld Funding Stream: PY14 Dislocated Period of Performance: 7/1/14-6/30/16 Worker Revised Period of Performance: Original Allocation: $78,207.00 Vax#2494 Original Program Budget: $70,387.00 Original Admin Budget: $7,820.00 Transfer In(+): $00.000 From Fund Year and Name: Transfer Out(-): ($38,993.00) To Fund Year and Name: PY 14 AD Cost Category Approved Transfer In/Out(+/-) Revised Budget Current Budget Or Adjustment(+/-) Admin $7,820.00 ($3,910.00) $3,910.00 Program $70,387.00 ($35,193.00) $35,194.00 DW-Admin (transfer in) $0.00 $0.00 DW-Program (transfer in) $0.00 $0.00 Total Program $78,207.00 ($39,103.00) $39,104.00 Page 31 of 49 Local Workforce Region: Weld WDP Agreement CMS#: 54599 EXHIBIT K INFORMAL EXPENDITURE AUTHORIZATION(EA)MODIFICATION Name of Project/Grant: PY14 WIA Youth NFA#: n/a This document serves as approval by the Workforce Region Director for the modifications described below and becomes an addendum to the original,executed EA. The NFA for funding changes, if applicable, is attached. On behalf of the Weld Workforce Region: D I accept the funding changes provided in the attached NFA. ® I request andapprove this Informal EA modification. By: C!CeA Sa By: Linda Perez JJJ Date Date Workforce Center,Director Title: I. MODIFICATIONS: STATEMENT OF WORK AND BUDGET The following table(s)shows changes to the Budget for these funds: Workforce Region: Weld Funding Stream: PY14 Youth Period of Performance: 7/1/14-6/30/16 Revised Period of Performance: Original Allocation: $691,153.00 Vax#2493 Original Program Budget: $622,038.00 Original Admin Budget: $69,115.00 Cost Category Approved Changes In/Out(+/-) Revised Budget Current Budget Admin $69,115.00 $0.00 $69,115.00 Out-of-School $186,611.00 $248,816.00+ $435,427.00 In-School $435,427.00 $248,816.00- $186,611.00 Total Program $691,153.00 $691,153.00 1. The Purpose and Rationale for this modification is: Weld inadvertently allocated 70%of funds to In-School when in fact the funds should have gone to Out-of- School. The transfer is necessary as Weld predominately serves Out-of-School as indicated in the PY14 plan. 2. The Impact of this modification on the Delivery of Services,Program Activities,and Training is: This budget transfer merely aligns the budget with what Weld has in our current plan. Page 1 of 1 Exhibit C Local Workforce Region: Employment Services of Weld County CMSiI: 54599 _Workforce Region: Weld Funding Stream: PYI4 Youth _Period of Performance: 7/114 -6/30/16 Re --ed Period of Performance: Original Allocation: 5691,15 . ax # 2493 Ori Final Program Budget: $622,038.00 Original Admin Budget: $69,11 00 Cost Category Approved Changes In/Ou /-) Revised Budget Current Budget Ad min 569,115.00 $69,115.00 Out-of-School $186,611.00 5186,611.00 In-School S4 ,427.00 35,427.00 Total Pro" • n $691,153.00 $691, ._ .00 II. BUDG _LINFORMATION: A. Z This LA includes a transfer between the Adult and Dislocated Worker/25"/o Enhanced Dislocated Worker funding streams. B. Z This EA covers a Discretionary Grant. This EA covers a Discretionary Grant. The Line Item Budget for this Discretionary Grant is as follows: FY14 TAA Case Management: Funds shall be used to cover personnel and benefits costs related to the provision of case management and reemployment services to trade-effected workers 1. n The Line Item Budget for this Discretionary Grant is included in the Approved Grant Proposal which is attached to this EA (required). 2. n The Line Item Budget for this Discretionary Grant is as follows: Budget Line Items Planned Expenditures Salaries, Fringe Benefits, Travel Equipment Supplies - -- Subcontracting arrangements Operating/Overhead Direct Training Program Related Supportive Services Other Participant Related Services Total Cumulative Expenditures Page 32 of 49 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 54599 III. STATEMENT OF WORK: Project Contact Information: For each funding stream listed on this EA, complete the chart below. Program#1 NAME: Region Project Coordinator CDLE Project Coordinator WIA Adult Name: Ann Stelling Name: Kelly Brown Phone: (970)353-3800 ext 6777 Phone: (303)318-8016 Program#2 NAME: Region Project Coordinator CDLE Project Coordinator WIA Dislocated Name: Ann Stelling Name: Kelly Brown Worker Phone: (970)353-3800 ext 6777 Phone: (303)318-8016 Program#3 NAME: Region Coordinator CDLE Project Coordinator g g Project J WIA Youth Name: Tami Grant Name: Kelly Brown Phone: (970)353-3800 ext 6754 Phone: (303)318-8016 Program#4 NAME: Region Project Coordinator CDLE Project Coordinator Wagner Peyser Name: Dora Lara Name: Kelly Brown Phone: (970)353-3800 ext 6744 Phone: (303)318-8016 Program#5 NAME: Region Project Coordinator CDLE Project Coordinator Employer Support Name: Dora Lara Name: Kelly Brown Funds Phone: (970)353-3800 ext 6744 Phone: (303)318-8016 Program#5 NAME: Region Project Coordinator CDLE Project Coordinator TAA Case Name: Ann Stelling Name: Melissa Pratt Management Phone: (970)353-3800 ext 6777 Phone: (303)318-8841 A. ® The Statement of Work for this EA is as follows: 1. Describe the services, program activities, and/or training that will be provided using these funds. Identify whether the primary focus is participant services, program planning,capacity building,supportive services,training,etc., and/or if there are specific intended outcomes. The primary focus for all funds is to provide eligible participants services to enable them to prepare for and obtain employment and where those services are in accordance with local eligibility and policies. Specific program purposes and services are as follows: Adult and Dislocated Workers: The purpose of these programs is to provide participants with the appropriate mix of services(core, intensive,training, and support services)they require to assist them in obtaining and retaining employment. Weld will continue to target and serve unemployed adults who are in need of and can benefit from additional assistance and eligible dislocated workers, and will continue to provide services to all segments of the population to ensure that those most in need are provided the necessary services to assist them in preparing for and obtaining employment. Funding will be used to provide the appropriate mix of core, intensive, and training services that will help prepare individual participants to meet specified employer needs and these will typically focus Page 33 of 49 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 54599 on the growth industry sectors identified in this plan. Those participants in need of basic skills remediation or GED preparation will be provided those services as part of their overall employment goal. Occupational skills training(typically 1 year certificates or less although some 2 year programs may also be considered), work experience/internship activities, and/or on-the-job training placements will target those jobs identified as growth occupations for Weld County. Services will be structured to best prepare individuals for growing occupations within the Weld County are and as appropriate to the participant's employment goals. Adult and Dislocated Worker participants will be able to access core, intensive, and training services and activities authorized under Section 134 (b)of the Workforce Investment Act through Employment Services of Weld County's Workforce Centers. Customers will also be able to access information regarding WIA partner programs and will be referred as appropriate to the customer's need. Wagner-Peyser Act services have been an integral part of Employment Services One-Stop Center for more than thirty years, and therefore, do not exist as a stand-alone system. The services described in Section 7(a)of the Wagner-Peyser Act are universally available to the customers of Employment Services of Weld County. The following WIA employment and training activities and services will be available to eligible Adult and Dislocated Worker participants: Core Services a. Determination of eligibility to receive assistance under Title I of WIA. b. Outreach, intake(including worker profiling), and orientation to the information and services available through the One-Stop system at Employment Services of Weld County. c. Initial assessment of the skill levels, aptitudes, abilities, and supportive service needs of customers. d. Job search and placement assistance. e. Career counseling, where appropriate. f. Labor market information which will include information related to the local, regional, and national labor markets including job vacancy listings, information on the job skills necessary to obtain the jobs, and information regarding occupations in demand in the local area and the earnings and skill requirements for those occupations. g. Performance and program cost information on eligible training providers furnished for each training program. h. Information regarding the One-Stop Center's performance. i. Information regarding the availability of supportive services, including daycare and transportation services, in the local area and when appropriate, the referral to such services. j. Information regarding filing claims for unemployment compensation. k. Assistance in establishing eligibility for programs of financial aid assistance for training and education programs not funded by WIA. I. Follow-up services, including counseling regarding the workplace, for participants placed in unsubsidized employment for not less than 12 months. Intensive Services Intensive services will be provided to Adults and Dislocated Workers who: 1)have been unable to obtain employment through the provision of core services; and 2) have been determined to be in need of more intensive services in order to obtain employment; or 3) have been determined to be in need of Page 34 of 49 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 54599 intensive services in order to retain their employment or obtain employment which allows for self- sufficiency. The following intensive services may be provided to customers who meet the above criteria: a. Comprehensive and specialized assessments of the skill levels and service needs of customers including: (a) diagnostic testing and use of other assessment tools; and (b) in-depth interviews (comprehensive assessments)and evaluations to identify any employment barriers and appropriate employment goals. b. Development of an individual employment plan(IEP)which identifies an employment goal, appropriate achievement objectives, and the appropriate combination of services to allow the customer to achieve their employment goals. c. Individualized counseling and career planning d. Case management for customers seeking training services e. Short term pre-vocational services to prepare customers for unsubsidized employment or training which may include work experience placements and: (1) development of learning skills; (2) improvement of basic skills(i.e. reading and math levels); (3) GED preparation; (4) development of communication skills; • Interviewing Techniques • Resume Development • Labor Market Information • Application Completion • How to Dress for Interviews • Effective Communication • Other Related Activities (5) development of interviewing skills; (6) development of resume and cover letters; (7) punctuality; (8) development of personal maintenance skills; and (9) professional conduct. Training Services Training services will be provided to Adults and Dislocated Workers who: I) have met the eligibility requirements for intensive services and who have been unable to obtain or retain employment through the receipt of such services; 2) after receipt of an interview, evaluation, assessment, and case management are determined to be in need of training services and have the skills and qualifications to successfully participate in the selected training services; 3) select training programs and services that are directly linked to employment opportunities in the local area or in an area where the participant is willing to relocate and relate to sectors that are in demand; 4) are unable to obtain other grant assistance for such services as required by law; and if applicable 5) are determined eligible in accordance with the established Weld County priority of service policy if enacted. The following training services may be made available to customers: a. occupational skills training, including training for non-traditional employment b. on-the-job training c. training programs operated by the private sector d. programs that combine workplace training with related instruction, including cooperative education programs Page 35 of 49 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 54599 e. skill upgrading and retraining f. entrepreneurial training g. job readiness training h. customized training conducted with commitments from an employer or employers to hire the individual upon successful completion of the training i. adult education and literacy activities provided in combination with the above listed services Supportive Services The Weld County Workforce Development Board and Employment Services have adopted a supportive services policy to ensure that services are provided on a consistent and equitable basis for those individuals who need such services to assist them in obtaining or retaining employment or to participate in and complete core, intensive, or training services and who are unable to obtain such services through other programs or means. The supportive services that may be provided are: • transportation • child care/dependent care • job related medical expenses • training related medical expenses (i.e. immunizations for health care training, DOT physicals, drug screening, etc.) • special clothing • license costs • assistance to secure bonding • books and supplies for training Youth The purpose of the program is to provide eligible youth participants with the appropriate mix of services they require to assist them in obtaining a GED or high school diploma, assist them in obtaining and retaining employment, or preparing the participant for post-secondary education. Funding will be used to provide the appropriate mix of services that will help prepare individual participants to prepare for and obtain their GED or high school diploma, prepare for employment or post secondary education placements, and to increase their functioning levels in literacy and numeracy. Participants in need of basic skills remediation or GED preparation will be provided those services as part of their overall participation goal. Occupational skills training and work experience/internship activities will target jobs identified as growth occupations for Weld County. Services will be structured to best prepare youth participants for growing occupations within the Weld County area and as appropriate to the participant's goals. In accordance with Section129(c) of the Workforce Investment Act, Employment Services of Weld County will deliver the following to eligible youth participants: a. Eligible youth will be provided an objective assessment of the academic levels, skill levels, and service needs of each participant. This assessment will include a review of the basic skills, occupational skills, prior work experience, employability, interests, aptitudes(including interests and aptitudes for nontraditional jobs), supportive service needs, and developmental needs of the participant; b. Service strategies for each participant will be developed and they will identify an employment goal (including, in appropriate circumstances, nontraditional employment), appropriate achievement objectives, and appropriate services for the participant, taking into account the Page 36 of 49 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 54599 assessment conducted pursuant to paragraph (a). The following services will be provided to eligible youth participants: (I) preparation for post-secondary educational opportunities, in appropriate cases; (2) strong linkages between academic and occupational learning; (3) preparation for unsubsidized employment opportunities, in appropriate cases; and (4) effective connections to intermediaries with strong links to (i) the job market; and (ii) local and regional employers Program Elements Employment Services of Weld County will provide the following program elements to eligible youth participants: a. Tutoring, study skills training, and instruction leading to completion of secondary school, including drop-out prevention strategies; b. alternative secondary school services as appropriate; c. summer employment opportunities that are directly linked to academic and occupational learning; d. as appropriate, paid and unpaid work experiences, including internships and job shadowing; e. occupational skill training, as appropriate; f. leadership development opportunities, which may include community service and peer centered activities encouraging responsibility and other positive social behaviors during non-school hours, as appropriate; g. supportive services which may include; • transportation • child care/dependent care • job related medical expenses • special clothing • license costs • assistance to secure bonding h. adult mentoring for the period of participation and a subsequent period, for a total of not less than 12 months; i. follow-up services for not less than 12 months after the completion of participation, as appropriate; and j. comprehensive guidance and counseling, which may include drug and alcohol abuse counseling and referral, as appropriate. Each participant or applicant who meets the minimum income criteria to be considered an eligible youth shall be provided: a. information on the full array of applicable or appropriate services that are available through the local board or other eligible providers or One-Stop partners including those receiving funds under subtitle I of WIA; and b. referral to appropriate training and educational programs that have the capacity to serve the participant or applicant either on a sequential or concurrent basis. Applicants not meeting enrollment requirements: Employment Services of Weld County will continue to ensure that an eligible applicant who does not meet the enrollment requirements of the program or who cannot be served through other means shall be referred for further assessment, as necessary, and to appropriate programs to meet the basic skills and training needs of the applicant. Page 37 of 49 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 54599 Wagner Peyser The purpose of the Wagner Peyser program is to provide basic labor exchange services to job seekers and employers in the Weld County area. Funding will be used to support the appropriate mix of services that will meet the needs of the employers and job seekers utilizing Employment Services of Weld County. Wagner-Peyser Act services are an integral part of Employment Services of Weld County. The services described in Section 7(a) of the Wagner-Peyser Act are universally available to all customers of Employment Services of Weld County. The Weld County Workforce Development Board and Employment Services will continue to implement and revise strategies to increase business services to employers and applicant services and incorporate lean practices in our Business Development services as appropriate. a. General Business Development Strategies. (1).Continue to augment the awareness of the services offered through Employment Services by utilizing an educational marketing campaign designed to increase the number of presentations to employers and community groups, and improve our brand awareness through the use of media displays and promotional materials. This includes increasing the awareness of our services in the South Weld area. (2).Continue to review job orders for specific industry sector groups to identify how well we are generating applicants to respond to those job orders, and identify how well we are recruiting customers for specific programs to increase the utilization of those services. As part of this effort, the Business Services Unit has, and will continue,to increase hiring events and targeted sector strategies to meet the needs of employers. (3).Continue to partner with Adams, Larimer, and Boulder counties to support the applicant base for employers. Sector approaches in identified growth sectors between the counties will continue to be developed and will target resources to meet the needs of the sector employers. Various chambers in the Weld County area have proven to be great partners in collaborating services, especially for small businesses. (4). Continue to conduct customer satisfaction surveys and gather statistical data to assist in determining program effectiveness. Information obtained will be used to identify areas that can benefit from improved marketing efforts and/or program design. (5).Continue to offer workshops to customers to acquire or update their skills in interviewing, resume preparation,job search, etc. b. Strategies for new and existing business development will continue to include coordinating efforts between Upstate Colorado Economic Development and the various Weld County Chambers of Commerce to ensure businesses are informed about services and to offer assistance in meeting their specific needs through sector approaches, the H l B initiative, or other workforce programs as appropriate. c. Marketing strategies that promote the use of the Career Ready Colorado Certificate. Employment Services will utilize some of the Wagner Peyser funding to continue to support the Disability Program Navigator position to ensure services are accessible to individuals with disabilities and to provide information to the business customer regarding accommodations as appropriate. Page 38 of 49 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 54599 Employment Services will continue to work on enhancing services to unemployed veterans including long term unemployed and the recently unemployed. Resources, designed to better prepare the job seeker for the labor force,will be enhanced and information regarding the access to technology, workshops, and printed materials will be provided to job seekers. Staff will continue to work in collaboration with the local DVOP to identify and develop specific tools that can be used in redefining local staff triage roles and direct services to veterans. New resources will be developed and provided to veterans in the form of the following: • Handouts that clearly define services provided by the local workforce center staff separate from the DVOP's role • Provide veterans with follow-up services throughout the program year to support securing employment opportunities by increasing job referrals, labor market information, supportive services to other community agencies • Staff will promote a variety of assessment services delivered through the use of the resource room and the assessment and learning lab that will improve job seeking skills and marketing abilities • Intensive efforts by staff will be made to provide each registered veteran with a minimum of 2 job referrals during the 2014 program year Employment Services will focus on providing intensive pre-vocational services to long term unemployed job seekers, which may include Wagner Peyser registrants who are not able to access those pre-vocational services through other workforce center sponsored programs. The intent of these services will be to improve job seeker's employment opportunities through the delivery of intensive services. Services may include the following: ✓ Comprehensive Assessments (e.g. WPA, Prove-It, Interest Inventories, etc.) ✓ Vocational Testing, (i.e., typing, keyboarding and calculating tests) ✓ Basic business tutorials, including Word, Excel, Access, and Outlook ✓ GED preparation support in the form of online lab courses and tutorial services to help individuals in preparing for and obtaining their GED. UI claimants, and increased linkages with UI programs or UI initiatives. Increasing/enhancing services for UI claimants under Wagner Peyser funding will be accomplished by notifying those UI claimants registering with workforce center of the various programs and workshops available to them to assist in their reemployment. Employment Services will continue to dedicate 1-2 Wagner Peyser staff to focus efforts on the provision of direct staff assisted services and those services for long term unemployed UI claimants that may include the following: • An overview of Workforce Center Services and the Resource Room • Assessments including basic skills, interest inventories, aptitude and attitudinal assessment • Testing including WorkKeys tests for the Career Ready Colorado Certificate (CRC) • One on one or group staff assistance regarding labor market and occupational information • Workforce Center marketing skills workshops and assistance • Individualized job search assistance • Referral service to training including WIA funded training • Other allowable services as identified under the Wagner-Peyser Act. Employment Services will continue to work closely with CDLE and Unemployment Insurance to integrate the various program initiatives developed to ensure appropriate services are provided to Page 39 of 49 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 54599 eligible individuals. Employment Services will continue to serve individuals who bring in job contacts and provide workshops and services to individuals receiving UI benefits. Additionally, Employment Services will continue to assist customers, whether Wagner Peyser or those enrolled in WIA programs, with submitting for UI regular approved training for those individuals enrolled in training for growth occupations. Employer Support Funds (ESF1 The purpose of the ESF funding will be to support the Wagner Peyser program and provide basic labor exchange services to job seekers and employers in the Weld County area. Funds received will be used to support and provide the services identified under Section 7(a)of the Wagner-Peyser Act which are universally available to all customers of Employment Services of Weld County. Funds will also be used to implement and revise strategies to increase business services to employers and applicant services and incorporate the lean practices in our Business Development services as appropriate. In addition to the costs associated with Wagner-Peyser services, ESF funding will also be used to support the following activities associated with the workforce center: • Support the activities and meetings of the Weld County Workforce Development Board and the sector planning and taskforce groups • Support the activities and meetings of the Weld County Youth Council • Support costs associated with hiring events and job fairs • Support costs associated with outreach and marketing materials (e.g. flyers, brochures, pens, refreshments for events, etc.) for hiring events,job fairs, promotional activities, etc. • Employment Services will also use ESF funding to focus on the provision of intensive pre- vocational services to unemployed job seekers and veterans including Wagner Peyser registrants who are not able to access those pre-vocational services through other workforce center sponsored programs. The intent of these services will be to improve job seeker's employment opportunities through the delivery of intensive services. Services may include the following: ✓ Comprehensive Assessments(e.g. WPA, Prove-It, Interest Inventories, etc.) ✓ Vocational Testing, (i.e., typing, keyboarding and calculating tests) ✓ Basic business tutorials, including Word, Excel, Access, and Outlook ✓ GED preparation support in the form of online lab courses and tutorial services to help individuals in preparing for and obtaining their GED. TAA Case Management Employment Services will provide reemployment and case management services to trade-effected workers to support their receiving reemployment trade adjustment assistance under §246 of the Trade Act. Case management services to trade-effected workers shall include: (I) Performing comprehensive and specialized skills and needs assessments; (2) developing individual employment plans; and (3) providing the following: • Information on available training and how to apply for such training, • Information on how to apply for financial aid, • Short-term pre-vocational services, • Individual career counseling, • Employment statistics information, and Page 40 of 49 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 54599 • Information on the availability of supportive services. 2. Program Integration. If this is a discretionary grant, describe how this discretionary grant is leveraged by and integrated with other workforce development and/or other partner programs. Include a description of the value added as a result of this leveraging and integration. Wagner-Peyser Act services and public assistance programs such as TANF and Employment First have been an integral part of Employment Services One-Stop Center for more than thirty years, and therefore, do not exist as a stand-alone system. The services described in Section 7(a) of the Wagner-Peyser Act are universally available to the customers of Employment Services of Weld County. 3. If this EA includes a transfer between the Adult and Dislocated Worker/25% Enhanced Dislocated Worker funding streams,explain the impact of this transfer on program activities and performance outcomes for each program (e.g. how will the participant numbers or carry in numbers change,what will the impact be on the program versus administrative budgets, projected quarterly expenditures, etc.). This EA does include a transfer of funds from the Dislocated Worker program to the Adult funding stream to enable us to better meet the demand for services and the needs of the citizens of Weld County. We do not anticipate any significant impact on program activities or performance and participant numbers and the associated outcomes have been adjusted to account for the transfer of funds. B. ❑ The Statement of Work for this EA is included in the attached Discretionary Grant Proposal. Refer to page numbers: C. ® The Performance Outcomes for this EA are identified in the Program Charts in Section VII of this EA. D. in The Performance Outcomes for this EA are included in the attached Discretionary Grant Proposal or are included in D.1. below in an Alternative Performance Outcomes Chart required by the specific discretionary grant. TAA The#s in the following charts are estimates based on past annual case load levels. There is no mechanism in place to know what companies will be forced to lay-off employees during the current program year and beyond. The estimated numbers below are provided only as a planning guide. Current enrollment data reflects 24 active TAA clients. Currently Employment Services of Weld County has approximately 3 individuals in an application status. Based on our current enrollments and the recent petition approved for Kodak Alaris, we anticipate Employment Services will see a continued demand for TAA services and as a result will continue to need funding for TAA case management services. The Enrolled Future Participation level is provided only as an estimate of the possible TAA Case Management workload Weld County could expect over the next twelve months. The PY14 estimate is provided only as a planning forecasting tool.The actual enrolled participants during PY I4 could be significantly different. Page 41 of 49 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 54599 TAA Case Management Funds CATEGORY I ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER July I to October I to January I to April 1 to September 30,2014 December 31,2014 March 31,2015 June 30,2015 Total Participants* 19 25 28 32 CATEGORY 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER July I to October I to January I to April I to September 30,2015 December 31,2015 March 31,2016 June 30,2016 Total Participants* 32 33 33 34 IV. EA MODIFICATION(S): A. ❑ This EA Increases the amount of funding. B. ❑ This EA Decreases the amount of funding. C. ❑ This EA Modifies the Budget 1. The Purpose and Rationale for this modification is: D. ❑ This EA modifies the Budget Line items for the Discretionary Grant as shown in the Table Below: Budget Line Items Planned Expenditures Salaries, Fringe Benefits, Travel Equipment Supplies Subcontracting arrangements Operating/Overhead Direct Training & Program Related Supportive Services Other Participant Related Services Total Cumulative Expenditures E. ❑ This EA Modifies the Statement of Work 1. The Purpose and Rationale for this modification is: 2. The Impact of this modification on the Delivery of Services, Program Activities, and Training is: F. ❑ Changes to the Performance Outcomes are shown in the modified Program Charts in Section VII of this EA or here in the Alternative Performance Outcomes Chart required by the specific discretionary grant. V. OTHER PROGRAM REQUIREMENTS OR SPECIFIC FUNDING PROVISIONS The services provided and work performed as described in this EA document shall be completed pursuant to the terms and conditions of the WDP Agreement and any Federal and State laws and requirements, including, but not limited to, Federal guidance documents, relevant State-issued Policy Guidance Letters, Program Information and Operations Manuals, and/or specifications identified in Page 42 of 49 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 54599 the Notice of Fund Availability(NFA) or in the funding provisions below. A. ® The following Additional Funding Provisions apply to this EA: (Add NFA funding provisions here). Funding Provisions for the TAA Case Management Funds are already included in Exhibit D of the current executed WDP Agreement. The local workforce region shall follow those funding provisions with the following MODIFICATIONS (see items below in BOLD): Trade Adjustment Assistance (TAA) Case Management Funds 3.1 Statutory Reference: Trade Act of 1974 (Public Law 93-618); Trade Act of 2002 (Public Law 107-210); and Trade Adjustment Act, Chapter 2 of Title II of the Trade Act of 1974(19 U.S.C. 2295 et seq.), §235A, as amended, by the Trade and Globalization Adjustment Assistance Act of 2009, February 17, 2009 and the Trade Adjustment Assistance Extension Act of 2011 (Pub. L. 112- 40). Also, 20 CFR Part 617 Trade Adjustment Assistance for Workers Under the Trade Act of 1974 and any succeeding regulations governing the TAA Program. (See also applicable Federal TEGLs covering the Trade Act of 1974 and its amendments). Refer to Federal TEGL#07-13 Section G which specifically addresses changes in the use of case management funding. 3.4 Allowable Costs. A trade-effected worker(otherwise known as adversely-effected worker pursuant to the Trade Act of 1974) means an individual who was employed in a firm at which the workers are certified under the Trade Act as eligible to apply for Trade Adjustment Assistance (TAA) benefits, and who was totally or partially separated from such employment due to lack of work. A trade-effected worker is eligible to apply for TAA benefits; however, he/she may or may not receive benefits through the TAA program. The State TAA staff review and evaluate the status of each trade-effected worker applying for benefits to verify that they do qualify to receive program benefits. Case management costs for serving a trade-effected worker,whether or not they are verified to receive program benefits and/or are further enrolled in program services are allowable for reimbursement. FY14 TAA Case Management Funds provided in this NFA may only cover allowable costs in serving participants who were certified under either the Trade and Globalization Adjustment Assistance Act of 2009 or the Trade Adjustment Assistance Extension Act of 2011. 3.6 Restrictions on Funding. Funds shall only be used to cover personnel and benefits costs related to the provision of case management and reemployment services to trade-effected workers described in these modified funding provisions Section 3.4 Allowable costs and shall not be used to cover administrative costs, tuition fees for training, and/or reemployment and case management operating expenses. B. in This EA includes the following subcontracting arrangements for delivery of services: (See definition in the EA PGL Attachment A). C. n This EA includes the following Other Internal Financial Resources to support this initiative/discretionary grant: (See definition in the EA PGL Attachment A). D. n This EA includes the following Other External Financial Resources to support the initiative/discretionary grant: (See definition in the EA PGL Attachment A). E. n There is a Cost Sharing/Match Requirement for this Grant. Cost Sharing/Matching/Leverage Summary Table Name of Planned Match Source Type of Leverage(Cash, In-kind, Collaborating Entity Contribution(s) (Federal/State/Private) Staff Time,Materials/Supplies,Other) Page 43 of 49 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 54599 VI. PROJECTED QUARTERLY EXPENDITURES—CUMULATIVE FOR PYI4 Funding Stream: WIA Adult(include all ears of Adult funding estimated to be spent during PY l4) Expenditures 1st Quarter Projections 2nd Quarter Projections 3rd Quarter Projections 4th Quarter Projections July Ito September 30,2014 October Ito December 31, January Ito March 31, April Ito June 30,2015 2014 2015 Administration 22,500 47,500 69,500 94,821 Program 140,000 288.000 431,500 580,175 Total 162,500.00 335,500.00 501,000.00 674,996.00 Carry In/Carry Out 106,325 N/A N/A 243,715 Funding Stream: WIA Dislocated Worker(include all years of DW and Enhanced DW funding estimated to be spent during PY 14) Expenditures 1st Quarter Projections 2nd Quarter Projections 3rd Quarter Projections 4th Quarter Projections July 1 to September 30,2014 October Ito December 31, January 1 to March 31, April Ito June 30,2015 2014 2015 Administration 10,100 18.700 27,200 41,971 Program 85,500 161.500 227,500 355,543 Total 95,600.00 180,200.00 254,700.00 397,514.00 Carry In/Carry Out 204.892 N/A N/A 82,551 Funding Stream: WIA Youth(include all years of Youth funding estimated to be spent during PY14) Expenditures I st Quarter Projections 2nd Quarter Projections 3rd Quarter Projections 4th Quarter Projections July Ito September 30,2014 October I to December 31, January Ito March 31, April Ito June 30,2015 2014 2015 Administration 27.495 57,990 78.990 95,981 Program 181,310 366,310 534,310 709,242 Total 208,805.00 424,300.00 613,300.00 805,223.00 Carry In/Carry Out 321,415 N/A N/A 207,345 Funding Stream: PYl4 Wanner-Pevser(include any carry in funding from prior Program Year estimated to be spent during PYI4) Expenditures 1st Quarter Projections 2nd Quarter Projections 3rd Quarter Projections 4th Quarter Projections July Ito September 30,2014 October Ito December 31, January Ito March 31, April Ito June 30,2015 2014 2015 Program 180,000 368.200 547.200 736,395 Carry In/Carry Out 373,798 N/A N/A 155,398 Funding Stream: PY 14 ESF (include additional quarters if the grant is longer than one year) 1st Quarter Projections 2nd Quarter Projections 3rd Quarter Projections 4th Quarter Projections Expenditures July Ito September 30,2014 October Ito December January Ito March 31, April 1 to June 30,2015 31,2014 2015 Program 101,200 210,200 311,500 421,715 Total 101,200 210,200 311,500 421,715 Funding Stream: FY 14 TAA (include additional quarters if the grant is longer than one year) 1st Quarter Projections 2nd Quarter Projections 3rd Quarter Projections 4th Quarter Projections Expenditures July Ito September 30,2014 October Ito December January 1 to March 31, April Ito June 30,2015 31,2014 2015 Program 2,100 4,700 6,800 9.160 Total 2,100 4,700 6,800 9,160 Page 44 of 49 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 54599 VII. PLANNED PARTICIPATION SUMMARY—CUMULATIVE Program and Year: PY14 WIA Adult In each category, indicate the total cumulative number of Adults to be served with all years of WIA funds being spent during the current Program Year. Submit a revised chart when changes in planned participant numbers occur.Note: Performance outcomes shall not be changed for any quarter that has already been completed or is within one month of being completed. CATEGORY 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER July I to October 1 to January I to April 1 to September 30,2014 December 31,2014 March 31,2015 June 30,2015 Total Participants* I 152 242 317 382 Carry In 92 92 92 92 New 60 150 225 290 Entered Employment Rate*2 - - - 76% Employment Retention Rate*2 - - - 86% Average Earnings/Wage*2 - - - $17,000 NOTE: Only those items with an ASTERISK * above will be formally monitored based on planned versus actual numbers. All other items are for the purpose of reviewing program delivery strategies. PLANNED PROGRAM ACTIVITIES- CUMULATIVE CATEGORY 1ST 2ND QUARTER 3RD QUARTER 4TH QUARTER QUARTER October 1 to January Ito April Ito July 1 to December 31,2014 March 31,2015 June 30,2015 September 30, 2014 Training Services Participants(#) I 76 121 159 191 Training Completions(#) I n/a n/a n/a 124 Training Related Placements(%) I n/a n/a n/a 60% NOTE: 1. CDLE uses the Connecting Colorado Activity Summary Report(AS)to track planned versus actual for this item 2. CDLE uses the Connecting Colorado WIA Common Measures Report(CO)to track planned versus actual for this item Page 45 of 49 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 54599 PLANNED PARTICIPATION SUMMARY - CUMULATIVE Program and Year: PY14 Dislocated Worker In each category, indicate the total cumulative number of Dislocated workers to be served with all years of WIA funds being spent during the current Program Year. Submit a revised chart when changes in planned participant numbers occur.Note: Performance outcomes shall not be changed for any quarter that has already been completed or is within one month of being completed. CATEGORY 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER July I to October Ito January I to April Ito September 30,2014 December 31,2014 March 31,2015 June 30,2015 Total Participants* I 55 87 116 129 Carry In 39 39 39 39 New 16 48 77 90 Entered Employment Rate* 2 - - - 80% Employment Retention Rate*2 - - - 87% Average Earnings/Wage*2 - - - $21.500 NOTE: Only those items with an ASTERISK * above will be formally monitored based on planned versus actual numbers. All other items are for the purpose of reviewing program delivery strategies. PLANNED PROGRAM ACTIVITIES -CUMULATIVE CATEGORY 1ST 2ND QUARTER 3RD QUARTER 4TH QUARTER QUARTER October I to January 1 to April I to July Ito December 31,2014 March 31,2015 June 30,2015 September 30, 2014 Training Services Participants(#)I 28 44 58 65 Training Completions(#)t n/a n/a n/a 39 Training Related Placements(%) I n/a n/a n/a 60% NOTE: 1. CDLE uses the Connecting Colorado Activity Summary Report(AS)to track planned versus actual for this item 2. CDLE uses the Connecting Colorado WIA Common Measures Report(CO)to track planned versus actual for this item Page 46 of 49 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 54599 PLANNED PARTICIPATION SUMMARY-CUMULATIVE Program and Year: PY14 All Youth Combined In each category, indicate the total cumulative number of Youth to be served with all years of WIA Youth funds being spent during the current Program Year. Submit a revised chart when changes in planned participant numbers occur.Note: Performance outcomes shall not be changed for any quarter that has already been completed or is within one month of being completed. CATEGORY 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER July I to October Ito January Ito April Ito September 30, December 31.2014 March 31,2015 June 30,2015 2014 Total Participants* I 139 171 206 245 Carry In 98 98 98 98 New 41 73 108 147 Placement in Employment or - - - 68% Education* 2 Attainment of a Degree or - - - 69% Certificate* 2 Literacy&Numeracy Gains* 2 - - - 49% Training Services Participants(#) I 139 171 206 245 Training Completions(#) I n/a n/a n/a 169 Training Related Placements(%) n/a n/a n/a 25% NOTE: Only those items with an ASTERISK * above will be formally monitored based on planned versus actual numbers. All other items are for the purpose of reviewing program delivery strategies. 1. CDLE uses the Connecting Colorado Activity Summary Report(AS)to track planned versus actual for this item (Program Code Y* which includes the program code YT for new PY14 enrollments). 2. CDLE uses the Connecting Colorado WIA Common Measures Report(CO)to track planned versus actual for this item. Page 47 of 49 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 54599 PLANNED PARTICIPATION SUMMARY-CUMULATIVE Program and Year: PY14 Wagner-Peyser In each category, indicate the total cumulative number of customers to be served with all years of Wagner Peyser funds being spent during the current Program Year. Submit a revised chart when changes in planned participant numbers occur. Note: Performance outcomes shall not be changed for any quarter that has already been completed or is within one month of being completed. CATEGORY' 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER July 1 to October 1 to January 1 to April I to September 30,2014 December 31,2014 March 31,2015 June 30,2015 Total Participants 10,000 15,000 20,000 23,000 Entered Employment Rate* t - - - 50% Employment Retention Rate* I - - - 77% Average Earnings/Wage* I - - - $15,000 Total Employers Served 250 300 500 750 Total Job Openings Received 750 1,000 1,300 1,800 NOTE: Only those items with an ASTERISK * above will be formally monitored based on planned versus actual numbers. All other items are for the purpose of reviewing program delivery strategies. 1. CDLE uses the Connecting Colorado ES9002 report to track planned versus actual for all items except Total Employers Served. CDLE uses the Employers Served report found on Connecting Colorado-Reports-Other Queries to track planned versus actual for Total Employers Served. Page 48 of 49 - a, - C P D 0 7 a V ' X _1 t x N ou I N U a' � , X888 p 88 88 494 t. NN 6 p O O .� N 8 8 88 ¢8 8 8 5N8Q t(j n N fF L C; N 6C Q nz= gi § 8 t `g § 2 ,2^ O jlp 1 W �` 6 65 § n �^.,.g § 8 28 ffi r h E i i &) rn 15 {9 Iusaci g g g 4'g g g g g g g D g is o 2 b o g R8R 8R 88 R8 81 a g it &, � LIDS IS n gl 6 _ a C V � e' � yam., perp,, �ppe,, perp..,, per¢,, pery.,, perp,.,it p�� perp,, �pe, p`p�� i '� 288 8888 R R R - 2 ,D iE o p 8e° 4d2 `[ a .n 8 ,�i 8 8 N 8 W U� V li 7 gg a �_ 5 : g 6 Lea igat a' 5 RRI 5 $ a O N On 0. a` g $ fl ! ra 2i thU R 8 0 R8U � J $ 8 8 8 8 8 8 8 8 8 8 8 8 8 8 er Sig 4 p p p p p p p p (� p 8888 P v 1� ^ .8 8 8 .`'1_8 8 8 8 8 8 8 ,,, ..t5 .-R71879. iL - ! -1 - ,8 § § _ is grilHL R § R ,,,n gigJ - A 0 .4. 1+ c J 6 ti } t0 t6 IP ! 5I ' iUHi1ii T Exhibit C Local Workforce Region:Employment Services of Weld County WDP Agreement CMS#: 54599 INFORMAL EXPENDITURE AUTHORIZATION (EA)MODIFICATION Name of Project/Grant: PY 13 NEG-Weld County Flood Recovery Community Corps NFA#: 14-07 This document serves as approval by the Workforce Region Director for the modifications described below and becomes an addendum to the original, executed EA. The NFA for funding changes, if applicable, is attached. On behalf of the Employment Services of Weld County Workforce Region: ® I accept the funding changes provided in the attached NFA. I request and approve this Informal EA modification. By: ( 007 macha JUN 2 3 2014 Douglas Radeer Date Chair, Board of Weld County Commissioners By. to a-/y By: Linda Perez, Division ad Date Date Employment Services of Weld County Title: I. The following table(s)shows changes to the Budget for these funds: Insert EITHER an updated Budget Information Summary Table(BIST)which shows changes in or out OR a Discretionary Grant Budget Chart that shows the changes in the budget with Strikethrough of the original line items and BOLD of the new budgeted amounts. Workforce Region:Weld WDP Agreement CMS#54599 Funding Source Period of Performance Vax# $Amount PY13 Disaster NEG—Adjustment 5/5/14 to 9/30/14 2414 $7,430.00 Total NFA $7,430.00 II. EA MODIFICATION(S): A. ® This EA Increases the amount of funding. B. ❑ This EA Decreases the amount of funding. (Attach a copy of the NFA Consent Letter/email signed by the Local Workforce Region Director or County Official). C. ® This EA Modifies the Budget 1. The Purpose and Rationale for this modification is: This adjustment allows ESWC to accept additional funds, in the amount of$7,430 under NFA# dated, May 5, 2014, improving the efficiency and effectiveness of the NEG program. Additional funds will be used to enhance program staff salaries Page 1 of 4 o?o/y/8z? Exhibit C Local Workforce Region:Employment Services of Weld County WDP Agreement CMS#: 54599 D. ® This EA modifies the Budget Line items for the Discretionary Grant as shown in the Discretionary Grant Budget Chart below. Budget Line Items Planned Expenditures Salaries, Fringe Benefits, Travel $138,910.00 $146,370.00 Equipment $0.00 Supplies $10,630.00 Subcontracting arrangements $0.00 Operating/Overhead $67,333.00 Direct Training & Program Related Supportive Services $789,134.00 Other Participant Related Services $12,805.00 Total Cumulative Expenditures $1,018,842.00 $1,026,272.00 E. ❑ This EA includes a transfer between the Adult and Dislocated Worker/25% Enhanced Dislocated Worker funding streams. F. F1 This EA Modifies the Statement of Work I. The Purpose and Rationale for this modification is: 2. The Impact of this modification on the Delivery of Services, Program Activities, and Training is: G. n Changes to the Performance Outcomes are shown in the modified Program Charts in Section V below or here in the Alternative Performance Outcomes Chart: (If this Informal EA modification is for a discretionary grant, include the original performance outcomes chart showing the changes in STRIKETHROUGH and BOLD.) III. MODIFICATIONS TO THE ORIGINAL PROGRAM REQUIREMENTS OR FUNDING PROVISIONS A. ❑ Additional Funding Provisions OR Changes to Funding Provisions apply to this EA. (see attached NFA or copy applicable funding provisions here). B. ❑ Changes to the subcontracting arrangements for delivery of services are as follows: C. ❑ Changes to Other Internal Financial Resources to support this EA/discretionary grant are as follows: D. ❑ Changes to Other External Financial Resources to support this EA/discretionary grant are as follows. E. ❑ Changes to the Cost Sharing/Match Requirement for this EA/discretionary grant are shown in the chart below: (show strikethrough of old amounts and bold the new amounts) Page 2 of 4 Exhibit C Local Workforce Region:Employment Services of Weld County WDP Agreement CMS#: 54599 Cost Sharing/Matching/Leverage Summary Table Name of Planned Match Source Type of Leverage(Cash, In- Collaborating kind, Staff Time, Entity Contribution(s) (Federal/State/Private) Y Materials/Supplies, Other) IV. PROJECTED QUARTERLY EXPENDITURES-CUMULATIVE FOR PY13 Funding Stream: PY 13 NEG (include additional quarters if the grant is longer than one year) Planned Expenditures Project Operator-Level PROGRAM Expenditures BUDGET QTR I QTR 2 QTR 3 QTR 4 12/31/13 03/31/14 06/30/14 09/30/14 Participant Wages $600,000.00 $ 30,000.00 $ 300,000.00 $270,000.00 $600,000.00 Participant Fringe Benefits $150,000.00 $6,923.00 $74,423.00 $142,500.00 $150,000.00 Pre-employment Services $12,805.00 $2,700.00 $10,805.00 $12,305.00 $12,805.00 Supportive Services $31,500.00 $12,000.00 $28,000.00 $31,500.00 $31,500.00 Equipment(>$5,000) $0.00 $0.00 $0.00 $0.00 $0.00 Supplies $10,630.00 $7,040.00 $7,900.00 $9,767.00 $10,630.00 Program Staff $125,090.00 $125,090.00 $21,770.00 $69,914.00 $108,057.00 $132,520.00 Travel $13,850.00 $1,500.00 $5,750.00 $9,800.00 $13,850.00 Other Program Costs $7,634.00 $0.00 $0.00 $5,567.00 $7,634.00 Total Program Costs $951,509.00 $81,933.00 $496,796.00 $589,496.00 $951,509.00 Administrative $67,333.00 $16,238.00 $32,477.00 $50,300.00 $67,333.00 Total Expenditures: Project $1�}SS42 Operator Level $1,018,842.00 $98,171.00 $529,273.00 $639,796.00 $1,026,272.00 Changes to the Projected Quarterly Expenditures are shown in STRIKETHROUGH and BOLD in the Charts Below: (add additional charts as needed). Page 3 of 4 Exhibit C Local Workforce Region:Employment Services of Weld County WDP Agreement CMS#: 54599 V. PLANNED PARTICIPATION SUMMARY-CUMULATIVE Changes to the Performance Outcomes are shown in STRIICETHROUGH and BOLD in the Charts Below: Program and Year: FY13 Federal NEG-Disaster Grant PLANNED PARTICIPANTS 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER July 1 to October 1 to January 1 to April 1 to September 30,2013 December 31,2013 March 31,2014 June 30,2014 Employed in Temp.Disaster 15 45 50 50 Relief Asst. Receiving Intensive Services Receiving Supportive Services 15 30 5 0 Exits 0 0 45 50 Entering Employment at Exit I Total Planned Participants 15 45 50 50 1 PLANNED PARTICIPANTS 1ST QUARTER 2ND QUARTER July 1 to October Ito September 30,2014 December 31,2014 Employed in Temp.Disaster 50 50 Relief Asst. Receiving Intensive Services Receiving Supportive Services 0 I 0 Exits I 50 I 50 Enterin Em to ment at Exit Total Planned Participants 50 50 Page 4 of 4 Hello