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Home My WebLink About20150909.tiff . d .\\,„ Municipal Code Corporation • P.O. Box 2235 Tallahassee, FL 32316 info@municode.com • 800.262.2633 fax 850.575.8852 • www.municode.com PROFESSIONAL SERVICES CONTRACT THIS CONTRACT, between the COUNTY OF WELD, COLORADO (County), a body corporate and politic of the State of Colorado and MUNICIPAL CODE CORPORATION (Contractor), a Florida corporation, whose address is PO Box 2235, Tallahassee, FL 32316. 1 . RECITALS: 1 .1 The County desires to use the services of the Contractor for the purpose of providing Codification and Supplementation services to the Weld County Code. 1 .2 The Contractor has agreed to provide the services outlined in the Contractor's Proposal, Exhibit A, upon the terms and conditions set forth in this Contract. Contractor will perform no service under this Contract until direction from an authorized County employee is issued and received by Contractor. 2. TIME OF COMMENCEMENT AND SUBSTANTIVE COMPLETION: The services to be provided under this Contract shall commence on the Contract Execution date, and shall continue for a period of three (3) years, thereafter, the Supplement Service shall be automatically renewed from year to year provided that each party may cancel or change this agreement with sixty (60) days written notice. 3. PRICE: The County will pay the Contractor for the performance of this Contract at the prices specified in the Contractor's proposal. Pricing shall be valid throughout the term of the contract. 4. FINANCIAL OBLIGATIONS OF COUNTY: This Contract does not create a multiple fiscal year direct or indirect debt or other financial obligation. Each request for service shall incur a concurrent debt for that request only. All financial obligations of the County under this Contract are contingent upon appropriation, budgeting, and availability of specific funds to discharge such obligations. 5. CONTRACT DEFINED: This Contract incorporates, herein by reference, the terms and conditions of the following documents. If there is a conflict among the documents, their terms and conditions shall prevail in the following order: 5.1 Contractor's Proposal, Exhibit A 5.2 Certificate of Insurance 5.3 Workers' Compensation Certificate 6. SERVICE OF NOTICES: All required notices shall be deemed to have been validly given if delivered in person or by first class mail to the County at the following addresses: COUNTY OF WELD 1150 0 Street/PO Box 758 Greeley, CO 80632 7. COMPLIANCE WITH THE LAW: This Contract shall be governed and construed in accordance with the laws of the State of Colorado. The Contractor will perform all obligations under this Contract in strict compliance with all federal, state, and municipal laws, rules, statutes, charter provisions, ordinances, and regulations, especially sections of the Occupational Safety and Health Administration (OSHA) regulations, latest revised addition, which provide for job safety and health protection for workers, applicable to the performance of the Contractor under this Contract. The County assumes no duty to insure that the Contractor follows the safety regulations issued by OSHA. IO/,s 0909 G'anoint O _ 3415 543 --2O(5 8. INSURANCE: The Contractor shall not begin any work until the Contractor proves to the County's Purchasing and Contracts Division that it has obtained, at Contractor's own expense, all required insurance as specified below. Liability insurance must be of the occurrence form. Deviations from the requirements listed below must be submitted to and approved by the County. 8.1 COMMERCIAL GENERAL AND AUTOMOBILE LIABILITY insurance must cover bodily injury, property damage and personal injury with limits of no less than $1 ,000,000 per occurrence. 8.2 WORKERS' COMPENSATION coverage must be provided, as statutorily required for persons performing work under this Contract. Contractor must provide County with proof of Employer's Liability coverage with limits of at least $500,000. Contractor shall require any subcontractor hired by the Contractor to carry Workers' Compensation and Employer's Liability coverage. 8.3 CERTIFICATE OF INSURANCE: As evidence of the insurance coverage as required by this Contract, the Contractor and their subcontractors, shall furnish a certificate of insurance to: COUNTY OF WELD 1150 O Street/PO Box 758 Greeley, CO 80632 8.4 CONTINUATION OF COVERAGE: The Contractor shall not cancel, materially change or fail to renew insurance coverage. The Contractor shall notify the Purchasing and Contracts Division of any material reduction or exhaustion of aggregate limits. Any insurance bearing on adequacy of performance (warranty or guarantee) shall continue after completion of the contract for the full guaranteed period. If any policy lapses or is canceled before final payment by the County to the Contractor and if the Contractor fails immediately to procure other insurance as specified, the County may deem such failure to be a breach of this Contract. 8.5 RESPONSIBILITY FOR PAYMENT OF DAMAGES: Nothing contained in these insurance requirements shall limit the Contractor's responsibility for damages resulting from Contractor's operations under this contract. 9. INDEMNITY: The Contractor hereby releases and agrees to indemnify, defend and save harmless the County and its agents from and against all claims, actions, causes of action, demands, judgments, costs, expenses and all damages of every kind and nature, excepting a claim arising from interpretation of language or images contained in the Code, as published in print or electronically, incurred by and on behalf of any person or corporation whatsoever, predicated upon injury to or death of any person or loss of or damage to property of whatever ownership, including the parties to this Contract and their employees, and arising out of or connected with, in any manner, directly or indirectly, the Contractor's operations. 10. STATUS OF CONTRACTOR: The Contractor shall perform all work under this Contract as an independent contractor and not as an agent or employee of the County. The Contractor will not be supervised by any employee or official of the County nor will the Contractor exercise supervision over any employee or official of the County. The Contractor shall not represent that Contractor is an employee or agent of the County in any capacity. The Contractor shall supply all personnel, buildings, equipment and materials at Contractor's sole expense. The Contractor is not entitled to Workers' Compensation benefits and is obligated to pay federal and state income tax on money earned pursuant to this Contract. This Contract is not exclusive; the Contractor may contract with other parties. 11 . TERMINATION: Either party may terminate this Contract by giving the other party sixty (60) days written notice of such termination. The Contractor will then be paid for satisfactory work up to the date of termination. i 12. TRANSFERENCE AND AMENDMENTS: The Contractor may not transfer this Contract to a third party nor in any way amend this Contract without prior written consent of the County. 13. VERIFICATION REGARDING ILLEGAL ALIENS: Contractor has confirmed the employment eligibility of all employees newly hired for employment to perform work under this Contract through participation in the E- verify program administered jointly by the United States Department of Homeland Security and the Social Security Administration. 2 I II 14. DAMAGES FOR BREACH OF CONTRACT: In addition to any other legal or equitable remedy the County may be entitled to for a breach of this Contract, if the County terminates this Contract, in whole or in part, due to Contractor's breach of any provision of this Contract. Contractor shall be liable for actual and consequential damages to the County EXECUTED this /1/4../ day of /� , 201b (15.o-riot-date until signed by both parties) CONTRACTOR: MUNICIPAL CODE CORPORATION By - ✓ �iuzL?�_� Title. ('' 2u :✓L - i } By' i Title: � �._ >rt, , COUNTY: COUNTY OF WELD, COLORADO • ATTEST• dime%) ch ; BOARD OF COUNTY COMMISSIONERS Weld ounty Clerk to the oa d WELD COUNTY, COLORADO BY: ! 'Y � / ( j • Deputy Cler to the Board Ba-bara Kirkmeyer,khair MA/1 3 2015„.37OVED AS F DING/ APPROVED AS TO SUBSTANCE: • Controller EIlcled O coal or D partment Head ,I* S ILa♦ APP E� � f `, � Director of General Services • r� w tut ( :� := 1♦� Dort Arley 3 c215 1f09 muniIll code Professional Excellence EXHIBIT i I ____A____ Proposal For The County of Weld , Colorado Codification Services ''a _' c. e. 1f 4 Ia f %\:..-18 6`� %- -441-4-- 6 , I= rl.. '\ A i 3 t r 1 J April 3, 2014 Valid for 90 days Due Date: April 3, 2015 By 5:00 p.m. Steffanie Rasmussen Assistant Vice President of Sales 800.262.2633 ex 1148 Email: steff@municode.com 1 t � r • ,. .i4,S\ a, t • `i t e _ I I I Response to Request from Municipal Code Corporation Page 2 Table of Contents Cover Letter & Company Organization Cover Letter 5 Company Organization 8 Qualifications Resume and Project Contacts 10 References & Client Lists References 13 Colorado Client List 15 Scope of Services & Approach Municode Approach 18 Option 1 - Conversion & Republication 24 Option 2 - Conversion of the Code 25 Supplemental Updating 27 RFP Questions addressed 29 Website Services Web Accessibility 33 MunicodeNEXT 34 Website Features Defined 36 Additional Services 38 Price Proposal Price Proposal 39 Samples 42 Summary 43 Response to Request from Municipal Code Corporation Page 3 I Response to Request from Municipal Code Corporation Page 4 ( •1 muncode \\c, Municipal Code Corporation • PO Box 2235 Tallahassee, FL 32316 info@municode.com • 800.262.2633 fax 850.575.8852 • www.municode.com April 3, 2015 Ms. Marcia Walters Weld County Purchasing Department County of Weld I 1150 O Street, Room # 107 Greeley, CO 80631 Cover Letter Ms . Walters, My name is Eric Grant and I am the President of Municipal Code Corporation (Municode). Thank you for providing Municode with an opportunity to respond to the Request for Proposals (RFP). We have reviewed the RFP and are pleased to submit the following information to the County of Weld for codification services. The Municode Team is driven by the desire to serve you and your citizens. We believe that quality customer relationships and exceptional service are what have set us apart in the legal codification industry since 1951 . Our commitment to service inspires us to: provide you with the highest quality legal codification services in the industry; set the standard for online and mobile services; ensure that you receive the most accurate and timely supplements possible and to work with you as a long-term partner. Our desire to serve you is why we have chosen this profession. Why Municode? Commitment to Colorado. We are fully committed to the citizens and municipalities in Colorado. In October of 2014, we were chosen by Colorado Code Publishing Company to become the legal codifier for their 108 Colorado clients . We are humbled by the decision to entrust us with their clients in Colorado. As the largest legal codifier in the state of Colorado with 132 clients, we are committed to providing you and your citizens the finest service available in the nation. Integrity. "Our word is our bond. " We believe that long-term relationships built on trust are built to stand the test of time. Our goal is to serve you and your citizens for the next 30 years or more. Attorneys. Municode has a team of in-house, full-time attorneys. All of your legal work will be completed by our experienced team of in-house attorneys. Experience. With over 3, 700 customers in all 50 states, and nearly 3, 100 online codes, Municode is the most trusted and experienced codifier of local government codes in the nation . Our team of Attorneys has an average of over 20 years of codification experience. With over 180 professionals committed to serving you, we have the depth of knowledge and experience that it takes to stay at the forefront of legal and technological developments. Relationships. For over 64 years, we have earned the trust, loyalty and respect of our customers by focusing on what is most important to us: our customers. Municode has a team of Customer Service Professionals dedicated to serving you, your team and your citizens. No matter what the challenge, we are here for you. Quality. We are committed to excellence in every product that we create. Our team of Legal Editors and Proofreaders, each averaging over eight years of service, is dedicated to providing you with the most accurate and timely product available in the nation . Colorado Municipal Retention Schedule. Municode is now the official publisher of the Colorado Municipal Retention Schedule (MRS). We will provide all necessary updates of the MRS to any interested municipalities or entities in the state of Colorado. Response to Request from Municipal Code Corporation Page 5 Why Our Clients Love Us Applying our Legal Experience. Municode has a large team of full-time attorneys. We feel that this is a crucial factor to consider when assessing the qualifications of a codification company that is being considered for legal publication and supplementation services. We have been in business for over 64 years and have worked for decades serving the biggest and most advanced municipalities in the nation, as well as 132 clients located in Colorado. No other codification company has this level of experience and knowledge that can be harnessed for your benefit. Technology. Municode invests heavily in research and development technology that benefits our clients on an annual basis. This level of continued commitment to technology enables us to grow our capabilities each and every year. Thus far in 2015, we have upgraded our online platform to MunicodeNEXT, launched our newest services, CodeBank Compare and eNotify and enhanced the online offering of over 800 customers with our OrdBank service. In addition, we have an online products roadmap that stretches out to 2019 and is already fully funded with ample research and development resources. We consider technology a "core competency" and are committed to staying abreast of technological developments for your benefit. Online Stability. Municode has invested hundreds of thousands of dollars in a robust Business Continuity and Disaster Recovery Plan. Internet Stability is crucial to cities and counties of every size. Municode houses its public facing websites in a secure, SAS70, PCI compliant data center owned and operated by Peak 10 in Atlanta, Georgia. Peak 10's datacenter houses redundant Internet providers, redundant power and cooling, and secure biometric access to the physical facility. All systems are backed up and synchronized between our Tallahassee, Florida and Atlanta, Georgia locations for full geographic redundancy should one of the sites become inaccessible. Team Approach. Municode has 14 legal editorial teams, over 35 legal editors and over 20 legal proofreaders. In addition to the lead code attorney assigned to the County and your legal editor, by partnering with Municode, you are provided with a depth of legal talent that is unmatched in the industry. Our team concept allows us to support one another and back one another up during unexpected contingencies. You and your citizens deserve the best and deserve to have a team that will be here to serve you no matter what the situation. Customer Service. Our focus on service begins by fully understanding your unique needs and requirements. Municode will establish a routine meeting schedule with the County to discuss services and needs. This allows Municode staff to have firsthand knowledge of the County's needs. We strive to provide a personal touch and keep an open line of communication. Your Municode representative, Dale Barstow, is able to meet with the County in person anytime. Dale can also provide onsite training or host webinars throughout the term of the contract. Real People. Our response time is normally less than a few minutes via e-mail (constantly monitored) or within the half-hour for phone correspondence. When you call Municode, you will find that our phones are answered by our employees. . .not an automated answering service. This is just a small example of our commitment to you. Personal Touch. Municode is a family-owned, medium sized business which means our clients receive a level of personal service unparalleled in the industry. In addition, we have the resources to handle complex custom issues and to provide extra editorial and technological resources that smaller firms don't possess. Our most valuable assets are our clients and our reputation. We earn our reputation by providing exceptional customer service, offering helpful suggestions and developing solutions for your unique situation. We Are Your Cloud Backup. Municode can host your code, archive all of your material to include ordinances, resolutions, minutes, agendas and past versions of your code and ensure that you will always have easy access 24/7, 365 days a year. We take this responsibility seriously and have invested in a geo-redundant data center with full synchronization for your entire suite of data and services. Subscriber Expertise. We view subscribers as an extension of the County. We constantly field questions from subscribers and help them get the information they need quickly and efficiently. This applies to both the print and Internet versions of the code. Response to Request from Municipal Code Corporation Page 6 Responsible Citizen. Municode supports numerous Clerk, Attorney, Municipal and County Associations. We are proud to provide the cities and counties across Colorado with the official updates to the Colorado Municipal Retention Schedule . We proudly support the Colorado Clerks Municipal Association and the Colorado Finance Administration Association. Additionally, we partner with the International Institute of Municipal Clerks and International Municipal Lawyers Association to provide services to their members . Our Vice President of Sales, Dale Barstow, is also the President of the Municipal Clerks Education Foundation. All of this support is motivated by our desire to "give back" to the people who have made us successful , as well as our goal to stay close to our Clients . Municode is also extremely active within our community, supporting the United Way, Boys Town and Ability First through quarterly employee volunteer days. If you have any questions or desire additional information, please call and speak with our Vice President of Sales, Dale Barstow or our Assistant Vice President of Sales, Steffanie Rasmussen. We are also happy to schedule a conference call or webinar with all interested parties, or meet with you personally. We are here to serve you ! Sincerely, W. Eric Grant President WEG/sv Enc. cc: Steffanie Rasmussen, Assistant Vice President of Sales steffrnunicode.corn 800-262-2633 ext. 1148 Dale Barstow, Vice President of Sales dale@municode.com 800-262-2633 ext. 1225 Response to Request from Municipal Code Corporation Page 7 Company Organization Loyalty Scope. Municipal Code Corporation (Municode, an S-Corporation) is the nation's largest, most advanced and most experienced codifier of local government Codes of Ordinances. Our company was started in March of 1951 and has published more than "I ' ve always 4,100 Codes for local governments. We currently provide services to over 3,700 clients found everyone across the entire United States and host almost 3,100 municipal codes on our website. at Municode to Experience. With more than 63 years of experience, Municode has fine-tuned its be extremely operations to offer the most efficient and affordable codification and publishing services helpful, friendly, available. From creating or updating a Code, to posting the content on-line, to shipping a and very patient. Supplement, Municode assures the fastest, most accurate delivery of codification services. We work hard to maintain the high level of service that our clients deserve. Time is always taken to assist Facilities. Our facility in Tallahassee, Florida includes four buildings, totaling 56,000 me. it 's been a square feet, employing approximately 180 employees, including 10 attorneys, 35 legal editors and 20 legal proofreaders. We have regional offices located in Loveland and Fort pleasure working Collins, Colorado; Stillwater, Minnesota; Chapel Hill and Raleigh, North Carolina; Fort with Municode. " Worth, Dallas and Edinburg, Texas; Charlottesville, Virginia; Idaho; Indiana and Seattle, - Ms. Eckles, Washington. The firm is a Florida corporation and is family owned. Employee turnover Stafford County, at Municode is low, which makes for an experienced, stable work-force with which our clients are able to establish a long term partnership. VA Legal Excellence. If the County ever elects to have the Code legally reviewed or considers a complete recodification please consider the following. The review will be conducted by a Municode staff attorney, not a third party attorney. This allows for constant communication and support between the County and attorney throughout the legal review or recodification. Your Municode attorney will perform all legal research, as opposed to simply reviewing the work of a part time attorney or a "code editor." Our attorney is available to consult with you anytime during the project and will conduct the editorial conference. This dialogue ensures that your Code accurately reflects the intent of your ordinances and the unique needs of your community. All legal work is provided by Municode, not through a subcontractor. This ensures that the County will always know who is working on the Code. Support. Municode's team establishes a line of communication with the County based on what is best for the County. A sales representative can travel to meet with the County in person at least once annually. Webinars can be held anytime to train staff members. Video tutorials are always available online to aid with the online Code. The County can also set up a distribution list for email to inform all of our team members and we will respond according to the needs of the email. Initially, we prefer phone calls so we can make sure our understanding of the County's needs is complete. The subscribers are handled directly by our Distribution Department. Our team is available to all subscribers via an 800 number and email at distmunicode.com. All questions go to this email which is monitored continuously by our team . They also answer all distribution phone calls and have weekly meetings to review the needs of customers and any issues that arise. The County has a direct line to the top via our Chairman/CEO, Lawton Langford (son of founder), or me, Eric Grant, President. We are available by phone or email at LawtonL(a�municode.com and eric@municode.com, should you ever need our assistance. Response to Request from Municipal Code Corporation Page 8 Municode Organizational Chart ��.�.�..�..�..,. CEO - - President Executive Vice President VP of Sales Customer Regional Distribution Service Sales Rep VP of Code Department Protlt/own �tt1)ir;>rt Attorney Staff Legal Editors k VP of Supplements Production Legal Editorial Indexing Production Support Teams Support Rep Print Shop Press Bindery VP of Information Technology Digital Web Dev Publication Systems Publications Team Dev Team Administrator V • • fFin • nc - • Billing Accts Human Receivable Resources Resumes and Project Contacts Response to Request from Municipal Code Corporation Page 9 Lawton Langford, Esq., Chairman & CEO. The company is considered a leader in publishing (electronic and hard copy) variable content. Mr. Langford also serves as Managing Director of MCCi, LLC, a subsidiary of Municode that offers document management software to its local government client base. He attended Vanderbilt University with a double major in Economics and Business Administration. His post-graduate degrees are a Juris Doctor from the FSU College of Law and a Masters of Business Administration from the FSU College of Business. He is a member of the Florida Bar. In December 2012, Mr. Langford completed an Executive Course of study at Singularity University, where he learned about exponentially advancing technologies. Additionally, he participated in Leadership Tallahassee, Class I, and Leadership Florida, Class V. Eric Grant, Esq., President. Eric joined the Municode team in 2007 after graduating from the University Of Virginia School Of Law. Prior to receiving his Juris Doctorate from the University of Virginia, and becoming a member of the Florida Bar, Eric served as a Tank Platoon Commander in the United States Marine Corps. As a Marine, Eric served both stateside and abroad. Eric and his unit were deployed during Operation Enduring Freedom shortly after September 11 , 2001 . By way of preparation for his career as a United States Marine, Eric attended both the United States Naval Academy and Georgetown University's School of Foreign Service. While at the Naval Academy, Eric served as the Brigade Commander, responsible for the development, training and welfare of over 4,000 of America's finest young men and women. While serving as a United States Marine, Eric served in Virginia, Kentucky, California and abroad as a member of the 15th Marine Expeditionary Unit. Project Coordinators/Customer Service: Dale Barstow, Vice President of Sales & Pilot of Municode's Corporate Airplane. Graduate from Embry-Riddle Aeronautical University; Honorary Town Clerk in 5 States; Municipal Clerks Education Foundation President; Continuing Education - Dale Carnegie Sales Training; Speaker for over 39 conferences. Dale has over 40 years of experience in client sales. Dale meets with our customers to ensure face to face communication and coordination. Dale will serve as your regional representative and meet with the County in person. Steffanie W. Rasmussen, Assistant Vice President of Sales. M.S., Industrial & Organizational Psychology, Kansas State University; B.S., Business Psychology, Florida State University; Certificate in Performance Management, Florida State University. She has 3 years of experience working with Municipal governments and is Communication, Efficiency and Customer Service driven. Steffanie will assist with customer service, financing and contract compliance for the County. Sherry McWethy, Colorado Manager/Sales Representative. Sherry previously served as Vice President/Secretary with majority shareholder with Colorado Code Publishing and joined the Municode team in October, 2014. B.A. Legal Office Management/Languages, Adams State College, Alamosa, Colorado. She has over 40 years of experience in the municipal law field, working with attorneys and municipal clerks in the customer service field, including the drafting of new codes and supplementation of existing codes. She regularly attends legal education seminars and is active in a bi-level professional association for legal support staff. Sherry has recently completed the following recodifications and codifications: Alma; Antonito; Blanca; Carbondale; Castle Pines; Del Norte; Foxfield ; Garden City; Holly; Lyons; Orchard City; Paonia; Pierce; Red Cliff; Rocky Ford; Saguache; San Luis; Silver Cliff; Silverton; South Fork; Timnath; Victor; & Walsenburg. Dennis J. Sinnett, Vice President of Supplements. B.S., United States Naval Academy; M.A.S. , Embry-Riddle Aeronautical University. A former Naval aviator with over 30 years of leadership experience, he is the Supervisor of the Supplement Department. As the Supplement Department Supervisor and Project Coordinator, he will work with the lead editor to review the amending ordinances and establish a schedule for the completion of each job. He will oversee your code as it progresses through our supplementation process throughout the life of the contract. Response to Request from Municipal Code Corporation Page 10 Editorial Staff: Ms. Kelly Heaton, Legal Editor. B.S., English Literature, Florida State University. Kelly has been a legal editor at Municode for 10 years (since February 27, 2003). Kelly is the legal editor for Parker, CO as well as the following other major city's: Norfolk, VA; Raleigh, NC; Des Moines, IA; Miramar, FL; Manassas, VA; New Orleans, LA; Miami, OK; Seminole County, FL; Metro. Government of Nashville and Davidson County, TN. Ms. Mary Summers, Legal Editor. Started with Municode as a proofreader Feb. 16, 1999, and after a stint in property management, began editing Feb. 7, 2005. Mary is an editor for such accounts as Denver, CO. She also maintain numerous Codes throughout Michigan, Washington, Louisiana, Georgia, Florida, Alabama, Virginia, North and South Carolina, California, Texas, Connecticut, Wisconsin, Missouri, and Indiana. Ms. Janet Cramer, Legal Proofreader. Janet has been with Municode for over 25 years. She is one of our most experienced and highly regarded Proofreaders and attended the University of Miami for Continuing Education and Microsoft Word Training. Her experience and expertise is relied upon to handle our most important accounts including Parker, CO; Jackson, SC; Charleston County, SC; Hardeeville, SC; Miami, OK; Norfolk, VA; Raleigh, NC; Los Angeles, CA; Houston, TX; Miami, FL; Tampa, FL; Atlanta, GA; New Orleans, LA; Prince George Co., MD; and Minneapolis, MN. Joy Luczynski, Indexing Supervisor. A.A., Calhoun Community College; Paralegal Technology; Member of American Society of Indexers. Joy has over 12 years of experience indexing Codes. Joy will provide oversight and technical assistance for initial editorial preparation of the Index and updating the Index through the Supplement Service. Legal: H. E. "Rick" Grant, Esq., Executive Vice President and COO. B.S., U. S. Naval Academy; J.D., Florida State University. Rick is a former naval aviator and Navy attorney (JAG Corps) who retired as the Navy's senior attorney, the Judge Advocate General of the Navy. He has 17 years of experience as COO and Executive Vice President of Municode and has been the direct supervisor of the code attorneys, editors, and proofreaders for the last 4 years. He will have overall supervision of the Legal work for the Code project. He will assign the Municode attorney, and will ensure that the final product is up to Municode's demanding standards. Roger D. Merriam, Esq., B.A. (cum laude), Mercer University; J.D., Emory University; more than 39 years of experience in local government law; Member of Florida Bar. Roger has reviewed Codes in all 50 states and completed Codes in multiple states including Alabama, Arizona, Arkansas, California, Colorado, Connecticut, Delaware, Florida, Georgia, Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Massachusetts, Maine, Maryland, Michigan, Minnesota, Mississippi, Missouri, Nebraska, New Mexico, New York, North Carolina, North Dakota, Ohio, Oklahoma, Rhode Island, South Dakota, South Carolina, Tennessee, Texas, Virginia, West Virginia, Washington and Wisconsin. Alyce A. Whitson, Esq., B.A., University of South Florida; J.D., University of Florida; more than 37 years of experience in local government law; Member of Florida Bar. Alyce has completed over 600 codes and various other legal projects throughout the United States, including Alaska, Arkansas, California, Colorado, Connecticut, Delaware, Florida, Indiana, Kansas, Kentucky, Louisiana, Maine, Massachusetts, Minnesota, Missouri, New Hampshire, New York, North Carolina, North Dakota, Oklahoma, Rhode Island, South Carolina, South Dakota, Tennessee, Texas, Vermont, Virginia, Washington, Wisconsin and Wyoming. William J. Carroll Jr., Esq., B.S., Penn State University; J.D., Florida State University; more than 35 years of experience in local government law; Member of Florida Bar. Bill has completed hundreds of codes and legal projects throughout the United States including codes in Arkansas, Colorado, Florida, Indiana, Illinois, Kansas, Kentucky, Louisiana, Maine, Michigan, Missouri, Montana, Nevada, New Jersey, New Mexico, Pennsylvania, South Dakota, Tennessee, Texas, Virginia and Wyoming. Daniel F. Walker, Esq., B.S., Florida Southern College; J.D., Georgia State University College of Law; 8 years of private practice; 10 years of experience in local government law; member of Florida and South Carolina Bars. Also admitted to practice before the U.S. Court of International Trade and the U.S. Court of Appeals for the Armed Forces. He has completed codes in Illinois, Louisiana, Mississippi, New Mexico, North Carolina, South Carolina, Texas, Virginia and West Virginia. Response to Request from Municipal Code Corporation Page 11 Sandra S. Fox, J .D. , B.A, Florida State University; J .D. , Florida State University; 13 years of experience in legal research and writing . Sandra has completed Codes in Alaska, Alabama, Georgia, Illinois, Kansas, Maine, Michigan, Minnesota, Montana, Oklahoma, Missouri, Rhode Island , South Dakota, Tennessee, Texas, and Wisconsin. Sally E . Raines, Esq . , B.A. (cum laude), University of Florida; J . D., University of Florida Levin College of Law. Sally started with Municode in 2013 and is gaining experience working in local government law in Florida, Texas, and Georgia . Member of the Florida Bar. Member of the Texas Bar. Jim Jenkins, Esq., B .A., Eckerd College; J . D. , University of Maryland School of Law; Former Appellate Attorney and Trial Prosecutor for the Kings County District Attorney's Office, Brooklyn, NY; 19 years of experience in complex legal research and litigation; 8 years of experience in local government law. Jim has completed Codes in Alabama, California, Georgia, Louisiana, New Hampshire, South Carolina, Texas, Utah, Washington and Wisconsin. Information Technology: Phillip Claiborne, Chief Information Officer. B.S. , Management Information Systems, Florida State University; M .B.A., University of Florida; CompTIA Certified A+, Net+, Security+, Microsoft Certified Systems Administrator. Phil has over 13 years of extensive experience supporting, designing and administering corporate network environments. George Powell, IT Director. B.S. , Management, Park University; Microsoft Certified Systems Engineer, VMWare VCP 4.0 . 18 years of extensive experience supporting, designing and administering corporate computing environments . Elliot Haworth, Senior Web Application Developer. B.A. , Computer Science: Mercer University. Elliot has over 11 years' experience developing desktop and web applications. Relevant areas of expertise include the . Net MVC IFramework, client-side MVC/MVVM frameworks such as backbone and angular and restful API development. Philip Holly, Senior Web Application Developer. B .S . , Computer Science, Georgia Tech . Philip has over 8 years of i experience architecting and building enterprise web applications. _ _. ._ ____ _ __ .. .... . --- x a b gt \.. L , �. municode • Our Motto "Professional Excellence" Our Mission Statement Municode's professional and courteous team ' enhances the efficiency of local government by providing the most accurate, timely, and technologically advanced services in the legal publishing and codification industry. Our Values 1 . We are professionals in everything we do. 2. We create and foster client relationships built on trust, loyalty and exceptional service. 3. Municode is a career, not just a job. 4. We hire the best personnel...Period. 5. Training is critical to ensuring team growth. - 6. We encourage, celebrate, and reward success. 7. Our word is our bond. r�..a. Response to Request from Municipal Code Corporation Page 12 References Boulder, Colorado Project Type: Supplementation and Electronic Publishing Population: 101,808 Year Performed: 2014 to present Ms . Mary Wallace City Attorney's Office (303) 441 -3020 PO Box 791 Boulder, CO 80306 Services provided: Boulder was previously with Colorado Code Publishing and transitioned to Municode in October of 2014 . Since then, we have been providing electronic updates on an "on-demand" basis and hard copy supplements on a quarterly schedule. Ordinances are posted online in between supplements via our OrdLink+OrdBank service. The City also utilizes our CodeBank and CodeBank Compare services. The City also has a custom banner on the online website. We publish the code on paper and on the internet. Link to online code: https ://www.municode.com/library/CO/boulder/codes/municipal code Arvada, Colorado Project Type: Codification, Recodification, Supplementation and Electronic Publishing Population: 101, 707 Year Performed: 1981 to present Ms. Christine Koch City Clerk (720) 898-7550 8101 Ralston Road Arvada, CO 80002 Services provided: Municode completed a codification of the City's Code in 1981 and then completed a recodification of the City's Code in 2006. Since then, we have been providing hard copy supplements on a quarterly schedule. Ordinances are posted online in between supplements via our OrdBank service. The City also utilizes our CodeBank service. We publish the code on paper, in electronic form and on the internet. Link to online code: https ://www.municode.com/library/CO/arvada/codes/code of ordinances Denver, Colorado Project Type: Recodification, Supplementation and Electronic Publishing Population: 649,495 Year Performed: 1982 to present Ms. Rose-Etta Horn Deputy City Clerk (720) 865-2597 Mrs. Marie Valencia Deputy City Clerk/Records Management (720) 865-2595 201 West Colfax Avenue. Department #101 Denver, CO 80202 Services provided: Municode completed a recodification of the County's Code in 1982. Since then, we have been providing bi-weekly electronic updates and hard copy supplements to the code on a quarterly schedule. The City utilizes our CodeBank service. We publish the code on paper, in electronic form and on the internet. Link to online code: https ://www.municode.com/library/CO/denver/codes/code of ordinances Response to Request from Municipal Code Corporation Page 13 Thornton, Colorado Project Type: Recodification, Republication, Supplementation and Electronic Publishing Population: 127,359 Year Performed: 1996 to present Ms. Nancy Vincent City Clerk (303) 538-7223 9500 Civic Center Drive, Second Floor Thornton, CO 80229-1220 Services provided: Municode completed a recodification of the City's Code in 1996 and then republished the Code in 2011 . Since then, we have been providing hard copy supplements to the City on a bi-monthly basis . The City utilizes our CodeBank service. We publish the code on paper, in electronic form and on the internet. Link to online code: https ://www.municode.com/library/CO/thornton/codes/code of ordinances Pueblo, Colorado Project Type: Supplementation and Electronic Publishing Population: 108, 249 Year Performed: 2014 to present Ms . Gina Butcher City Clerk (719) 553-2669 200 South Main Street, Courtroom Two Pueblo, CO 81002 Services provided: Pueblo joined the Municode team in 2014 and utilized another codification company prior to that. Since then, we have been providing hard copy supplements to the City on a quarterly basis. Ordinances are posted online between supplements via our OrdBank+OrdLink service. The City utilizes our CodeBank and MuniPRO services. They also have a custom online banner. We publish the code on paper and on the internet. Link to online code: https ://www.municode.comilibrary/CO/pueblo/codes/code of ordinances Aurora, Colorado Project Type: Recodification, Supplementation and Electronic Publishing Population: 345,803 Year Performed: 1977 to present Ms. Janice Napper Assistant City Manager/City Clerk (303) 739-7097 15151 East Alameda Parkway Aurora, CO 80012 Services provided: Municode completed a recodification on the City's Code in 1980 and then completed another recodification in 1996. Since then, we have been providing hard copy supplements to the City on a quarterly basis. Ordinances are posted online in between supplements via our OrdBank service. The City also utilizes our CodeBank service. We publish the code on paper, in electronic form and on the internet. Link to online code: https ://www.municode.com/library/co/aurora/codes/code of ordinances Response to Request from Municipal Code Corporation Page 14 Colorado Client List Municode's core competencies are editing and publishing Codes of Ordinances for local governments. We have published and supplemented more Codes than any other codifier in the country. This experience enables us to offer you the finest services available. A complete client list is available upon request. Below is a listing of all Municode clients located in Colorado. *Clients whose codes are posted on our website at www.municode.com Clients who are highlighted, recently awarded contracts to Municode Aguilar Elizabeth Mancos *Alamosa *Englewood *Manitou Springs Alma *Estes Park *Mead Antonito *Estes Valley Development *Meeker *Arvada Code *Milliken *Aurora Fairplay *Minturn *Avon *Federal Heights Monte Vista *Basalt *Firestone *Monument *Bayfield *Florence Nederland *Bennett *Fort Collins *New Castle Black Hawk *Fort Lupton *Oak Creek Blanca *Fort Morgan Orchard City 0 Blue River *Fowler *Pagosa Springs *Boulder Foxfield Palisade *Bow Mar Fraser Paonia Brighton Garden City *Parker *Broomfield Georgetown Pierce Brush tGilcrest *Platteville Buena Vista Golden *Pueblo *Burlington *Greeley *Rifle *Carbondale Green Mountain Falls Rocky Ford *Castle Pines *Greenwood Village Salida *Castle Rock Gypsum San Luis *Centennial Hayden Saguache Center Holly *Severance Central City Hudson *Sheridan *Cherry Hills Village Idaho Springs "Silt Cheyenne Wells Johnstown Silver Cliff Columbine Valley Keenesburg Silverthorne ' *Commerce City Kersey Silverton *Cortez Kiowa Snowmass Village *Craig *La Junta South Fork Crawford *La Plata County *Steamboat Springs Creede La Veta *Sterling *Crested Butte *Lafayette *Superior *Cripple Creek Lamar Swink *Dacono *Larimer County *Thornton Del Norte Larkspur Timnath *Denver LaSalle Victor Dillon *Leadville Walsenburg Dolores *Lone Tree *Wheat Ridge *Durango *Longmont *Windsor Eaton *Louisville *Woodland Park *Edgewater *Lyons *Wray Response to Request from Municipal Code Corporation Page 15 W-9 Form FormitY "9 Request for Taxpayer Give Form to the . (Rev. Decomber 2014) requester. Do not Department of the Treasury Identification Number and Certification send to the IRS. Internal Revenue Service I Name (as shown on your inoame tax return). Name Is required on this line; do not leave this Foe blank MUNICIPAL CODE CORPORATION _ . 2 Business narne/dsregarded entity name, if different from above cv o, — o- 3 Check appropriate box for federal tax classification; check only one of the following seven boxes' 4 Exemptions (codes apply only to certain entities, not individuals; see o r] Individuaveolo proprietor or ElC Corporation Li S Corporation ❑ Partnership ❑ Trust/estate imtructlons on page 3): m c single-member LLC Exempt payee code (if any) .?., = ❑ Limited liablity company. Enter the tax classification (C-C corporation, S_S corporation, P 'partnership)Dr o 3 Exemption from FATCA reporting Note. For a single-member LLC that is disregarded, do not check LLC; check the appropriate box in the line above fur c the lax classification of the single-member owner. code (if any) _________ _ S El Other(see instructions)► & J+O««+�a min also d•the u.sJ a U ;E 5 Address (number, sweet, and apt. or suite no.) Rogaosters name and address(optionali a PO BOX 2235 __ co 6 City, state, and ZIP code rn TALLAHASSEE, FL 32316 ' 7 List account numbers) here(optional) Part i Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. 111e I1N provided must match the name given on line i to avoid Social security number backup withholding. For Individuals, this is generally your social security number (SSN). I lowever, for a — resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other — entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3. or ___ Note If the account Is In more than one name, see the instructions for line 1 and the chart on page 4 for Employer identification number guidelines on whose number to enter. 5 9 — 0 6 4 9 0 2 6 Part Ii Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. I am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct Certification instructions. You must cross out Item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax rstum. For real estate transactions, item 2 dots not apply. For mortgage interest paki, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the Instructions on page 3. p _ ._ , l Sign Signature of lleir-r t-/�-- �" Lv 1% 3 I .�-(� 1 �i Here U.S. person I. Dew> General Instructions ` • Form 1098 (Home mortgage Interest), 1098-E (student loan interest). 1098-T (tuition) Section references ore to the Internal Rovnnuo Coda unk s otherwise noted. • Form 1099-C (canceled debt) Future developments. Information about developments affecting Form W-9 (such • Form 1099-A (acquisition or abandonment of secured property) as legislation a-acted aftor wo release It) Is at www.irs.gov/fw9. Use Form W-9 only if you are a U.S. person (including a resident allen), to Purpose of Form provide your correct iIN. An individual or entity(Form W-9 requester) who Is required to file art Information It you do not ratan Form W-9 to the requester with a T]N, you might be subject return with the IRS must obtain your correct taxpayer identification number (TIN) to backup withholding. See What is backup withholding?on page 2. Which may be your social security nurnber (SSN). individual taxpayer identification By signing the filed-out toam, you: number(ITN), adoption taxpayer identification number (ATIN) or employer 1. Certify that the 11N you are giving is corroct (or you are waiting for a number identib...ition number(E1M), to report on an Information return the amount paid to to be issued), you, or other amount reportable on an Information return. Examples of information returns include, but are not limited to, the following: 2. Certify that you are not subject to backup withholding,or • Form 1099-IfT(interest earned or paid) 3. Claim exemption from backup withholding if you are a U.S. exempt payoo. If appicable, you are also certifying that as a U.S. person, your allocable share of • Form 1099-DIV (dividends, including those from stocks or mutual funds) any partnorship income from a U.S. trade or business is not subject to the • Form 1099-MiSC (various types of income, prizes, awards, or gross proceeds) withholding tax on foreign partners' share of effectively connected income, and • Form 1099-B (stock or mutual fund sales and certain other transactions by 4. Certify that FATCA codes)entered on this form (if any) indicating that you are brokers) exempt from the FATCA reporting, Is correct, See What is FATCA reporting? on • Form 1099-S (proceeds from real estate transactions) page 2 for further information. • Form 10901<(merchant card and third party network transactions) Cat. No. 10231 X Form W-9(Rev. 12-2014) Response to Request from Municipal Code Corporation Page 16 Certificate of Insurance .----a°241 MUNIC-1 OP ID: TB ACRD CERTIFICATE OF LIABILITY INSURANCE DATE(tiM)DDYYYY) 01/07/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Rogers, Gunter, Vaughn NAME: Teresa Beaudoin HONE FIX — Insurance, Inc. .P,y/G No.J:st):850-386-1111 (AC.No): 850-385-9827__ Tallahassee, FL 32303 1117 Thomasville Rd. L _ADDRESS: fbeaudoinigrgvl.Com INSURER(S) AFFORDING COVERAGE NAIL N INSURERA :Zenith Insurance Company 13269 INSURED Municipal Code Corp. INSURERB :Travelers Indemnity Company^_ 25658 P.O. Box 2235 iNsunER c :Charter Oak Fire Insurance Co, 25615 Tallahassee, FL 32316 - INSURERD:Travelers Casualty & Surety ______ INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR Ab13C-5IJ13 POLICY rrr POLICY EXP LW TYPE OF INSURANCE IWSD Wvoj POLICY NUMBER (MM/DD/YYYY) (MM/DDIYYYY) LIMITS ____- C X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 CLAIMS-MADE LXJ OCCUR 1660454M5347T1A15 01/01/2015 01/01/2016 i DAMAGE TUAENT€6 100,000 PREMISES{Ea occurrence) $ MED EXP(Any one person) S 5,000 PERSONAL a ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER. GENERAL AGGREGATE S 2,000,000 PRO- X POLICY JET LOC PRODUCTS-COMP/OP AGG S 2,000,000 OTHER. $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT ' $ 1;000 OOO (Ea eryjdent) r , B X ANY AUTO BA8662H918115SEL 01/01/2015101/01/2016 BODILY INJURY(Pcrparson) S ALL OWNED .— SCHEDULED AUTOS BODILY INJURY (Per aaJdent) $ NON-OWNED PROPERTY DAMAGE S HIRED AUTOS _ AUTOS r Per OCCi¢Ani) i _ - X UMBRELLA LIAR X OCCUR ' EACH OCCURRENCE $ 5,000,000 B EXCESS LIAR CLAIMS-MADE CUP3296R8981542 01/01/2015 01/01/2016 AGGREGATE $ 5,000,000 rQED 1 X RETENTION s 5,000 {If $ WORKERS COMPENSATION X PER OT AND EMPLOYERS' LIABILITY _ STATUTE ER If ___ A ANYPROPRIETOR/PARTNER/EXECUTNE YIN M1161301 01/01/2015101/01/2016 E.L. EACH ACCIDENT S 500,000 OFF':CER/MEMRFR FXCG UfED9 N/A (Mandatory in NH) I E.L. DISEASE-EA EMPLOYEE $ 500,000 If yes. desalbe under ULSCRIPT ION OF OPERATIONS Woe, , EL DISEASE - POLICY LIMIT $ 500,000 D Professional Liab 105785468 04/01/2014 04/01/2015 Ech Claim 1,000,000 Aggregate 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additions; Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION PROPOSA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN FOR PROPOSAL PURPOSES ONLY ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE (4.12.11 o.c. © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD Response to Request from Municipal Code Corporation Page 17 i- MUNICOD-01 TBEAUDOIN AC --- CERTIFICATE OF LIABILITY INSURANCE DATE DIYYYYI ��" 5/8/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Rogers,Gunter,Vaughn Insurance,Inc. PHONE 850 386--1111 FAX 8 1117 Thomasville Road (AIC,No,Eatp( ) (A/C,Noy ( 50).385-9827 Tallahassee,FL 32303 ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC a INSURER Travelers Indemnity Company x25658 INSURED INSURERB Zenith Insurance Company 13269 Municipal Code Corp.MCCi,LLC INSURER C I _ P.O.Box 2235 INSURER D Tallahassee,FL 32316 INSURER E'. I INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. T -- ADDL`SUBR' POLICY EFF POLICY EXP NSR TYPE OF INSURANCE LIMITS LTR INSD�WVD POLICY NUMBER jMMIDDIYYYY) (MMIDDIYYYYI A li X i COMMERCIAL GENERAL LIABILITY I EACH OCCURRENCE S 1,000,000 T DAMAGE TO RENTED fl CLAIMS-MADE X OCCUR X X 'il660454M5347TIA15 01/01/2015 01/01/2016 PREMISES(Ea occurrence) 5 100,000 MEDEXP(Any ono person) $ 5,000 PERSONAL B ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER'. GENERAL AGGREGATE $ 2,000,000 POLICY I MIT X LOC PRODUCTS-COMP/OPAGG I $ 2,000,000 OTHER I $ '. AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 (Ea accident) A ANY X X BA8662H918115SEL 01/01/2015 01/01/2016 BODILY INJURY(Per person) 5 ALL OWNED SCHEDULED BODILY INJURY(Per accident) S AUTOS AUTOS X ' X AUTOS NED PROPERTY racc...JI_DAMAGE 5 HIRED AUTOS AUTOS ( �- 5 X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 5,000,000 A EXCESS LIAB C_L_AIMS-MADE CUP3296R8981542 01/01/2015 01/01/2016 AGGREGATE $ 5,000,000 I DED X I RETENTIONS 5,000 i $ WORKERS COMPENSATION X I PER 0TH- AND EMPLOYERS'LIABILITY _�STATUTE� ER YI B ANY PROPRIETOR/PARTNER/EXECUTIVE NI NIA. X M1161301 01/01/2015 01/01/2016 E.L.EACH ACCIDENT $ 500,000 OFFICER/MEMBER EXCLUDED? '(Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 500,000 If yes describe under DESCRIPTION OF OPERATIONS below • E.L.DISEASE-POLICY LIMIT $ 500,000 I I DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE of Weld THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN County ACCORDANCE WITH THE POLICY PROVISIONS. 1150 O Street Greeley,CO 80632 AUTHORIZED REPRESENTATIVE L- - ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD The Municode Approach Municipal Code Corporation (Municode) will provide the County of Weld (hereinafter Excellence referred to as the County) and outside subscribers the highest level of service. It is our 'The code corporate goal to focus on the details of each need and prove we want to gain the update went far County's business. Municode performs as a team in order to make the supplement process smooth and efficient for our clients. Many of our team members have been beyond my with us for over 10 years and know how to communicate, ask questions and how to expectations. leverage our experience to solve problems and come up with new ideas to best suite Everyone at your needs. Municode was Municode can and will meet all of the requirements outlined in the RFP. In order to do nice to work with so, Municode has outlined our proposed options below for consideration by the County. and always For further detail on the project, please see pages 24 — 25 of this response. responded in a The Supplement Editorial Team (project team), is teamed up with a code attorney timely manner. and consists of a legal editor, proofreader and indexer. This team will review the Your customer legislation to determine proper placement within the Code. Municode will adhere to the service was structure and style contained in the ordinance unless changes are required to ensure outstanding. consistency with other text in the Code. The team will also update the table of contents, catch lines, reference tables and index. Editorial notes will be appended to Thanks again for sections that require additional explanation. Municode has supplement teams trained a very positive in the use of InDesign, and will editorially preserve the integrity of form of such files experience. " whether displayed on-line or in print. - Barron, WI Steffanie Rasmussen, Assistant Vice President of Sales, will serve as the primary contact to the County. She will address any questions the County may have in a timely manner and ensure that Municode is meeting all requirements of the project. Material — Municode currently has all necessary Code data on hand as this was provided to us by Colorado Code. This will allow Municode to start on the project immediately upon approval by the County. Option 1 - Conversion, Republication and Online Posting 1 . Municode will convert the County's Code into our database; 2. We will clean up the pagination; a. Streamline the style of the Code; and b. Reprint all of the pages starting over with Supplement No. 1 ; 3. In addition to a set of printed proofs, we will provide you with an online copy of your code for your review. a. This will ensure that the County website is ready to go for your citizens and staff members. 4. With your approval, the Code will be republished in print and posted on our MunicodeNEXT platform! Option 2 - Conversion and Online Posting 1 . Municode will convert the County's Code into our database; 2. We will simply pick up supplementation of the Code by keeping the existing supplement numbering sequence (Supplement No. 41 ) and style of the Code intact; 3. Once we have converted the Code into our database, we will post your code on our development site for your review; a. We will work with your team to ensure that the County website is ready to go for your citizens and staff members. 4. With your approval, the Code will be converted and posted online by June 1St Response to Request from Municipal Code Corporation Page 18 Additional Services that will benefit the County — Municode offers the most complete and transparent code management solution in the nation. 1 ) Supplementation. Municode will incorporate new resolutions into the Code via our supplementation service. The schedule can be weekly, bi-weekly, monthly, bi-monthly, quarterly, semi-annually or annually. The County can change the schedule at any time. 2) MunicodeNEXT. OrdLink. With our OrdLink solution, you can have newly adopted legislation posted online in between supplements in order to notify users that amendments to the Code have been adopted. A PDF of each resolution will be posted on the main landing page. The sections amended by the uncodified legislation will be highlighted with an "amended" badge both in the Table of Contents and in-line within the text of our code. cj CITY OF IRVINE * !Codes - Archives 4t4 Of dinances - Munidocs rrLittk.≤. . 0N-,--,) •- UMW'MINIMAL COM ARTICLE IV. -THE CITY COUNCIL % O. 9 SliaPLEMWT HISTORY TANLL b CHARTS•Cm' OF:rine arwr.v:._ Section 400. - Mayor and City Council. % a a o Y ARTICLE t•INCORPORATION AND StKCESrOta •ARTCLE II.-PAVERS OF CITv •moire by Ordharte No. 14.05 le ARDC E In..FORM OF GOJERNMET.T Si ARTICLE n'.•THE CITY COUNCIL art.K«a The City H•hereinafter termed"Count a steal consist of a Mayor and iota (4)Cou riC memtns elected to ailxe from t>'e City at tit in the manner provided to this Gutter.The Mayor shall serve a term of two t2)years.am itres'S ht serve for Section 4CRh.•)J. )ate and CO),Council. e,nena.c mcr.than JI consecutive full terms In ofltce.Other than as set forth herein COATy for ofce.compensation vacancies and the Anal of tin shall be the same for the office of Mayor as pervaded for the office of Council member by:hi;Charter.The S•ctlnn Wif.•titgtbdtty. Maya.M add to saving as the prevdutg officer cif tie Council shrill have ail to the nghts.pawn tutu slums of a Coun:4 ;rcts3n 40?.•Cc'noen�atlan. member be a member of she Council. Section gr. -Vaca+[Ks.lor+ekureof'eke. The term ,!lice for a Council me robe,shaltbe fear fa:yearsAlternaUver.and succe'swety.Wee )f:ur-yebrterms stall be tied al one general rri.mcipal election and tico h:)four•}ear terms at the nevi such eictiierL(ocular*wilt the seouenre of RH+•• of Yw.antres. terms of Como!men:een entals on the effective date hereof Dine 7.t 48SJ I o Council member shat sera for more than two Section 40 •?vivo.,•eSteJ i'the Coin I. (Zicr-nsla:t&►felt terms In Mfre. OrdBank. With our OrdBank solution, newly adopted legislation will be posted online in between supplements as a PDF. Upon the completion of the supplement, the ordinances will then be linked in the history note and stored in your OrdBank Repository under the "ordinances" tab. jHyperlinked Ordinance in Text) 2,08. 020 - Mayor's and councilmembers' salaries. A. The mayor's salary shall be increased to the sum of five h undr€ payroll for January 2014. B. Council members attendance fees shall be modified to one hur per month. C. These increases for the city council shall become effective at th law. ('Ord. No. 1326. § 1. 12-18-2013 Ord. 1176 § 1, 2O0& Res, 267 §§ 1-3, 1929 Ord, Response to Request from Municipal Code Corporation Page 19 OrdBank Re •0Sitory) ru Gr' O ® _We COLORADO a N PP- cedes g'a Archives # Ordinances - [Mx- •. a C? sinks - Ell t9owse QRturs Ordinances for Boulder, Co Municipal Code Ilb ktuntcipziCnde i r .,r..rrt :, ■Wg4lctnt�nt 1_•'bawl r. titre Est me tebte'A imam!pate to noesott to tae:ada arty)own.loci fig tot. r c441•:.,•mrn;'.'IW4sir t. ".*'ran.elf Litt atm atWcabcw+9de stitch Inv to 4titcn. YS1q.µerrect:1)tK.asi* 1 Ili rAJD lement 122 ttptatr 7 ✓StoF`en:ntt 112 1.'Gdsto I Is Sv arnra 11:('tre."te r s.1pr't- ns 1;2',peat*a Is thy CodeBank. Our CodeBank service serves as an online archival of previous supplements of the Code. Upon selecting an older version of the Code, users are alerted they are viewing a past version. Supplements are stored under the "archives" tab online. (Archives Tabs BOULDER • : ct • •, : E � .,rte; . a • Cotles tArchivss A Ordinances • 2 murndots Corurtks - -s,et-cha Se Orr .,.tNurt.yt._ ,.w iv�wt QRnuset �e Boulder, Colorado - Municipal Code I Ili Boulder.Cott ado-Municipal Cede S -plerner;'. '3 Update r_ Online content i.ipdatet en March 13, 2' 1S 3K4C4R pflsf t)conc. CCTV OF Y Trop CHasttER C+ THE C. T(u Kilt-At ncr LDER.COLOW-O ..Ct.OA+CA CHAMP (Permanent Repository) l Code Archives Select codes by update Select codes by date Municipal Code Supplement 123 Update 2 o319r2ons Supplement 123 Update 1 Supplement 122 ; . _ > Supplement 122 Update 8 )1 > Supplement 122 Update 7 '_, 31/201.: > Supplement 122 Update 6 t 'ls 2 i4 > Supplement 122 Update S • .c,:,- , > Response to Request from Municipal Code Corporation Page 20 CodeBank Compare. Our CodeBank Compare service is a powerful feature that provides users the ability to select a past version of the online Code and compare it to any other version of the Code. The differences will be shown via Highlights (added material) or Strikethrough (deleted material). (Changes in Text) Subchapter III - Reporting—Whistleblower Protection 4.20.800 . Policy -Purpose.—purpose Unlcssit prohibitedls bythe statcpur pose law.of tn;s orrdinance to: A. Encourage City employees arc encouraged to report eetin improper governmentolgood actionfaith to the appropriate City or other government official, depending on the natureassertions of-the improper governmental-et-fon. To assist such reporting and to implement Sections 42.41.033 and 42.41 .048 of the Revised Code of Washington CREW"), Sections 4.20.800 through 4.20.360 provide employees with a dear process for making reports; Users will be notified of the changes in the table of contents and within the text of the Code via "Modified ," "New," or "Removed" badges. Users can also select an option to view all of the changes in a single view, complete with strikethrough and highlights showing the specific textual changes that were made. The CodeBank Compare service will show all amendments to the Code implemented during the most recent update . Changes Tab in Your Table of Contents FiOULDE . .00L0RAD0 Q , if S Codes Archives k Ordtt'ances Mun:dc rs rT Lin• . - 4-stow Cr.s.ge• OFF 61- moil'?uy me, R+r CJ•. Browne aRestos ecianses -- Boulder, Colorado - Municipal Code 23 Update 2 manned •2C.6:. -Rem:attonal\ta,.jwno Bo; nos: mooned a-20.5a.•Hood RStcUFerW.uvtr. 3nrine cc:n:e.nt updated on March 19, cry c: matins Ch.:cuter 21 •fl-CL.nu.rl:I tKerat SOLMLDEP. COLORM'O C-IARTER msled 4 :1.2 -tK 0115.Fel<.7ed. •.4D REVISED CODE moaned Cnrpter e- Re$.ilatiol o!Snicking Cad.hecl trios* maimed I..Ler :Lour h:tent Ofdeunce Nt.KISS adopted 2015- ISutp.No. 123. Optrate2: mooned .•D•tn:tions. Adopted Ordinances Not Yet Codified =2,4.3.•:rmv rip 1•rGt,bll«sl SS-111hr F.dldr: gS d':1 net BRC(ci s&scotrF:Ss yllbfle:iy matltenentt supplements ex'may not be u✓to date.The Ante tfecr badt,trrvu$hout the Eoc ,ed Attn. online table of contents inenAdres the klislatIon that has not yet teen into!Kinked Into the onnne Code Meese always review red.r.foci c Areas. these posted Adopted >ar- Ord'rcei to ensure.you are tip to date on the most current le(;s:a4Wn. Smoking Proht Ordnance No.8015 ) 6-1-5.5,•Sm x lg i'rohiblted Ottdt ors a! Aa p ea 2,117, eE, Pt t?urar•tsendTeetrns AN ORDINANCE AMENDING CHAP7IR 64.B•R.C. '961,ADDING A NEW SECTION 6-d-3.5•SMC*NG PROt#BITED IN PUBIC mocnrd �. .e. .sgrx u►qured to fie vrtc4 PtACE5-'INCLUDING ELECTRor,.C Weise.+G DEVICES It.THE DUFInraos:0F Estonve.041 SMUG FO?Tr1 RELATED DrAML5. Response to Request from Municipal Code Corporation Page 21 eNotify. Our eNotify service allows users to enroll and receive an email notification each time the online code is updated. This will empower your staff and citizens to receive instant notifications every time your code of ordinances is updated by Municode. (eNotify Button for Easy Re • istration; 6OULDE • c0LoRAD0 a , * 1 Codes in At chives A Ordinances Munidocs Gf Links - frstiowCParges OFF e:owse aRebuits ftCiwi,gtl Boulder, Colorado - Municipal Code Supplement 123 Update noa .ea A•20-67.-Recreational Marijuana Businesses_ C=4-20-6a. Online content updated on March 19, 2015 CITY OF mimeo Chapter 21 •Sign Contractor License BOULDER.COLORADO CHARTER modified -1.21.2.-License Required PPJD REVISED CODE _Ara=Chapter a• Regulation of S.•mkinr eNotif Sian-U • B Notify Me r-eii!ng out th s `Dim wi a :cw you to rece ce an enail nctficadcr. every time select publications are updated. z,- t N.Kc if you no tongerwsh tc receive these notifications once sigrea up. you can unsubscribe via a link in the notification email. Email ti-ter cra, Wiliqbe$ Profession Select L. nr! • Codes •/ a Mun'ci;.al Code By submitting this form you agree to allow Bou'der to use ycur Information for Informational and statrucat purposes only.Your Information%WI not be shared with any third parties by either Boulder or Munidpa! Code Corporation. n By checking this bor.you agree to reeve promotional ema+ls and other marketing materials from Municipal Code Corporation. tiuhrnd • SSW Response to Request from Municipal Code Corporation Page 22 MuniDocs. Our MuniDocs service enables municipal users to send material of your choosing directly to Municode to upload documents to your online Code of Ordinances . Let Municode do all the work and upload the versions of Minutes, Resolutions, Budgets, and or any other non-code material online. Your collection of documents will be posted alongside your Code and will be fully searchable and filterable for ease of use. (MuniDoes Tab and Repository `}yam .n...'.:�Y . .y t .(".I___.o•i '-Y it . r •mt:.. 9S it Codes el Archives ♦, Ordinances - ( MuntdBcs - L.' Links Ea Dint Q Rnuit5 Beaufort County, SC Committee Minutes Committee Minutes . :¶i2 C c butyl it a affordable Hc'.r ing Ta*t Force Piease use the taNe of contents pane to navegate to the document jou're tooktng for. w Community;ern;es and Putmc Safety Corrrrrttee ,rtematn r� use the appilcaUon sWdt search box to search. w Community Services Committee w Devei•)pment Agreement Committee ID Economic Development C^•rnmit ee w EmF$oyee Services Committee w Executive Con.mictee w valence Commttee w Goverrmenta; Committee IN Grants and minor my Af'a it 5 Camrmttee w trtaran Resources Comm tree w tnformaton Technnk'ty Committee 3) MyMunicode. By partnering with Municode, all of the above is available to you and your citizens via our MyMunicode offering. Our goal is to help you, your staff and your citizens have instantaneous access to all of your electronic records in a way that is intuitive, informative and efficient. We at Municode would be honored to serve you . Our motto is "Professional Excellence," and we promise you that we will work hard each and every day to live up to this standard . The County and its citizens deserve nothing less than the best. By agreeing to partner with us, that is what you can and should expect from us. We look forward to continuing our partnership with you for years to come. Response to Request from Municipal Code Corporation Page 23 We understand the scope of this project to include conversion of the Charter and Code into the Municode database, ongoing supplementation and online hosting of the existing Codes . Municode would like to offer the following two approaches for the County's consideration for supplementation services . Scope of Services - Option 1 Conversion into Municode Database & Republication When we republish the Code, pages are recomposed to eliminate short pages, pages with blank backs and oddly numbered (point) pages. Following the re-composition, the entire Code is reprinted and supplement number designations start over with Supplement No. 1 . The process includes: • Conversion to Municode Database; • Stylistic conformity; • Removal of supplement numbers; • Updating of preliminary pages (title page, officials' page, and preface); • 10-point font, Single Column (unless otherwise instructed); • New page numbers; • Updating the Index; • Incorporation of Maps, Diagrams, Charts and Tables; • Editing & Proofreading; • Proofs; • Posting the newly reformatted Code online, and integrating it with our search engine; • PDF version sent via download; • Printing 1 new copy with a binder and tabs (if elected). The process does not include: • Reorganizing the structure of the Code; • Review by an attorney; • Substantive editing or changes to the text. The following time frame will apply to the republication of the Code. Once the republication is completed , the updated electronic version of the County's current Code will be posted online and County can review an up-to-date proof copy of the Code to ensure page formatting. Supplementation will commence upon completion of the conversion starting over with Supplement No. 1 . Project Timeline for Initial Conversion & Republication Item Time Frame Acknowledge receipt of contract and material Immediately Send listing of all Code material and ordinances Immediately received Schedule initial project meeting Within two (2) weeks of execution of the contract • Within four (4) to six (6) weeks proofs will be provided to the County. Once the Proofs are returned by the Proofs provided to the County to review the County, Municode will ship the newly printed copies and Republication, if elected post the reformatted Code online within two (2) weeks. Municode will post the Code online by June 1st, 2015 assuming the contract is finalized in April 2015. Response to Request from Municipal Code Corporation Page 24 Scope of Services -- Option 2 Conversion into Municode Database Conversion and Online Posting. Once the County Code and Charter are converted into the Municode database, they will be posted online to our newest online platform MunicodeNEXT. We will work with your team to post the link on the County website making this transition as seamless as possible for your citizens and staff members. Municode will convert the County Charter and Code into our database. We will keep the existing supplement numbering sequence (Supplement No. 41 ) and style of the Code intact. The Code will be converted and posted online by June 151, allowing for the transition to be seamless. Once we have converted the Code into our database, we will work with your team to ensure that the County website is ready to go for your citizens and staff members. Editorial Approach. Municode uses a team approach. This provides for consistency in editing, understanding and quality work for the County. Additionally, the same indexer will work on the County's Codes to provide consistency. Ongoing Supplementation . Municode's focus for Supplementation is to meet and exceed the needs and expectations of our clients . Working hand in hand with you and your staff, Municode will create whatever supplementation schedule will best serve you and your citizens. Project Timeline for Initial Conversion The following time frame will apply to include converting an electronic version of the County's current Code into our database and publishing software and reviewing an up-to-date printed copy of the Codes to ensure page formatting for any subscribers. Upon completion of the conversion, the Code can be viewable online at www.municode.com, if elected by the County, as well as being available in any electronic format as needed by the County. The County will be provided with a direct link to the Code to place on the County website. Additionally, direct links to specific Articles or Sections can also be posted on the County website. Supplementation will commence upon completion of the conversion. Item Time Frame Acknowledge receipt of contract and material Immediately Send listing of all Code material and ordinances Immediately received Schedule initial project meeting Within two (2) weeks of execution of the contract Initial Conversion and posting of the Code online Municode will post the Code online by June 151, 2015 assuming the contract is finalized in April 2015. Response to Request from Municipal Code Corporation Page 25 Training. The Municode team is available to meet in your office or via webinar per the schedule of your choosing. Once the contract is finalized, we will schedule an initial project conference call with the County in order to review timeline, material and the supplementation process. Online training will commence as soon as the County Charter and Code are posted online, via webinar. During the entire term of the contract, an open line of communication will be established between the County and Municode. Questions will always be answered within the hour and webinars can be held anytime. We also have a library of online tutorial videos available at no charge to your staff and citizens. Editorial Work. The Supplement Editorial Team , which consists of a legal editor, proofreader and indexer, will review the legislation to determine proper placement within the Code. Municode will adhere to the structure and style contained in the ordinance unless changes are required to ensure consistency with other text in the Code. The team will also update the table of contents, catch lines, reference tables and index. Editorial notes will be appended to sections that require additional explanation. A supplement history table is provided to note all included ordinances. Schedule - Your Choice. Amendments are provided on a schedule designed to meet your needs. The schedule can be weekly, bi-weekly, monthly, bi-monthly, quarterly, annually or upon authorization. Electronic Updates can occur on a more frequent schedule than Printed Supplements . The County has elected to update the Code online weekly including "Pending" versions of the County legislation . Electronic Updates - No Additional Cost to Update the Web. Amendments to the electronic version of the Code (Internet, Downloads, PDF, etc.) are incorporated into the Code and a fully searchable, complete Code will be delivered . Electronic Updates are included in the base page rate and clients who receive both Electronic Updates and Printed Supplements receive the Printed Supplement pages at no charge. Electronic Updates can be provided on their own schedule, or accompany Printed Supplements . Printed Supplements - No Additional Cost for Printed Pages. Amendments to the printed Code occur in the form of Printed Supplement pages that are issued as replacement pages . The base page rate includes a copy of each Supplement for every printed Code. Printed Supplements will be delivered in bulk to the Client, unless the Client chooses to utilize Municodels Distribution Services . Municode Supplementation Process Submission of r Proofreading Material ■ i ■ ■ Editorial Review ■ Corrections ■ ■ I • ■ ■ Printing & Mark Up ■ Shipping ■ Y a ■ ■ Indexing — — + Internet Response to Request from Municipal Code Corporation Page 26 Supplemental Updating Municode will handle 100% of the publishing for the County's Charter and Code of Ordinances. This includes editing, page composition, proofreading, indexing, and delivering the information as printed or via electronic copy. Hereinafter, unless specifically cited, a reference to "Codes" or "the Codes" includes the Charter and Code of Ordinances. Please see below for our specific approach to supplementation . Ongoing Supplementation. • Currently, the County has elected for electronic supplement updates within 1 week of receipt of legislation, including "Pending" versions. • The "Pending" version of each ordinance will be displayed online with RED text notating the "Pending" changes. • Once the ordinance is officially adopted , the RED text will be removed online. • Recent changes will be notated with a "Modified" badge online. • If either of the OrdLink or MyMunicode services are elected the legislation will also be linked to the section of the code amended and notated online with a "Amended" badge. Project Leader: Dennis Sinnett, Vice President of the Supplement Department Step One: Submission of Material • The County will submit all applicable material to Municode (preferably in Word, if available). • Once all material has been submitted for consideration, Municode's Production Support Team will provide the County with a Disposition List outlining the totality of the material that has been submitted for consideration. • Material is preferred in an electronically editable format and should be sent to ords[c�municode.com . Every ordinance sent to Municode will be acknowledged via e-mail. A complete list of legislation recorded in an update will be provided . Municode will hold legislation pending a schedule or begin the job immediately. Step Two: Editorial Review Municode's editorial staff reviews all ordinances that have been sent to us in order to determine: • Should the ordinance be included in the book; • Where the ordinance should be placed; • Does the ordinance conflict with material currently included in the Code of Ordinances; • What material will need to be removed from the existing Code of Ordinances; • What History Notes will need to be added to the text of the code; • What Tables will need to be updated within the code. Step Three: Mark-Up The editor uses a proprietary mark-up language called Gen-Code to create the Supplement. This mark-up enables us to create a number of online products including: • Code on the Internet; • OrdLink — a collection of ordinances that have not yet been codified. Each ordinance is hyperlinked to the section of the code that is going to be amended when the next supplement is completed; • OrdBank — a permanent repository of municipal ordinances that are filterable and hyperlinked to the History Notes; • CodeBank — a permanent collection of the County's past codes of ordinances as they existed at a given point in time; • CodeBank Compare — Provides users the ability to select a past version of the online Code and compare it to any other version of the Code each time the Code is updated. The differences will be shown via Highlights (added material) or Strikethrough (deleted material); • Mouse-Over Section Pop-ups — allows a user to hover over a given cross reference hyperlink and get a preview of the material that is referenced in a given cross reference; • Hyperlinked Cross References; • Editorial Notes - Appropriate editorial notes will be prepared and added to the new sections as deemed necessary by Municode. The County has the option to furnish ordinances in hard copy, or in an acceptable electronic version for use in the update; • Cross Reference Table and Table of Contents: Municode will prepare a Table listing the ordinances included in each Supplement and setting out the location thereof. The Table of Contents will also be kept current to reflect changes in the Code. Response to Request from Municipal Code Corporation Page 27 Step Four: Indexing • Once the editor has completed the editorial mark-up, the Supplement is sent to our indexing department where all newly added material is indexed and cross referenced as appropriate. Step Five: Proofreading • Municode's proofreading staff will read the Supplement to ensure editorial accuracy (Spelling, Capitalization, Code Hierarchy, and Layout). • Municode's proofreading staff will re-read each new ordinance in order to ensure that the decisions made by the editorial staff were correct. • Once this analysis is complete, the proofreader then reads each ordinance, line by line and compares it to the newly added text in order to ensure that all material is correct. • Instruction Sheet: With each printed supplement, Municode will furnish a page of instructions for removal of the obsolete pages and insertion of the new pages. • Checklist: Municode will furnish a checklist of up-to-date pages with each Supplement Step Six: Corrections • Should the editorial, legal and or proofreading team find discrepancies in a County's ordinances, they will coordinate with the County in order to ensure that the ordinances are correct and in keeping with the existent Code of Ordinances. Step Seven : Proofs, if elected • Municode's editorial team can provide the County with a Proof PDF copy of each supplement for their review, as well as any questions that they may have for the County's consideration. • Municode asks that the County return said proofs in 30 days or less. • Upon return of the proofs, the editorial team will make any necessary updates to each supplement. Step Eight: Printing and Shipping (currently not applicable to the County) • Municode's print team will print, cut, hole-punch, insert divider tabs and ship it to the County and subscribers. Step Nine: Internet • Within two days of the job shipping, Municode's information technology team will post the Code of Ordinances online and create any necessary electronic products to include: PDF Downloads and Folio Downloads. Conferences. A Municode Representative can travel to the County to discuss the Supplementation process anytime. This will ensure the County's ongoing needs are met and the County is receiving the best possible service. Response to Request from Municipal Code Corporation Page 28 Municode address the specific RFP questions below. 3. CONVERSION AND INITIAL DELIVERY. Weld County's Code is currently available in its entirety at: http://colocode.com/weldpdf.html. The Codifier shall review format options, such as font type (e.g. Arial, New Century School Book, Times New Roman) font size (9, 10, 11 , 12 point) page layout (single or double column), graphics appearance and placement, with Weld County. Sample page formats of Weld County's Home Rule Charter and Code will be provided for review and consideration and shall be converted to a format that is acceptable to the County. The Codifier shall include a production schedule for the conversion project. Municode has offered the County two options for the County's consideration . Either convert the existing Code and start with the next sequential supplement or republish the Code to ensure that the style is uniform and start supplementation fresh with supplement No. 1 . Municode currently has all necessary Code data on hand as this was provided to us by Colorado Code. This will allow Municode to start on the project immediately upon approval by the County. We will do our best to ensure that the Code is posted online by June 1St assuming that the contract is awarded in a timely manner. Production schedules are outlined on page 24-25 depending on what option is elected by the County. The sample supplement showing the "Pending" ordinance and "Officially codified" ordinance version are provided for your review on page 40. 4. ONGOING DELIVERY. Weld County will provide Codifier with Ordinances to be codified in Microsoft Word or Microsoft Excel format ONLY with a .pdf copy of the signed and recorded Final Reading as confirmation of execution. Transfer to successful bidder shall be by E-mail, with confirmation of receipt sent to the Clerk to the Board (Esther Gesick, egesick(weldgov.com, 1150 O Street, Greeley, Colorado 80631 , 970-336-7215) by return E-mail within twenty-four (24) hours. Municode understands the County will provide ordinances in either a Microsoft Word or Excel format and a signed PDF copy will also be provided. Municode will send an E-mail confirmation to the Clerk of the Board within 24 hours of receipt of ordinances. 5. RECEIPT. It is the responsibility of the successful bidder to assure all items have been received. Failure to respond to E-mailed Ordinances within twenty-four (24) hours will be treated as a breach of contract. Municode understands that if we fail to respond within 24 hours it will be treated as a breach of contract. 6. SCHEDULE. Following initial conversion, the firm awarded the contract for said codification service shall supplement the Code for all three readings, with each "Pending" version to be supplemented within a minimum of one (1 ) week. The first two readings shall be designated as "Pending" until the final recorded version is codified. Sections containing recently codified ordinances shall be highlighted with a "Revised" alert in the table of contents and the code. Municode can comply with the specifications requested for "Pending" legislation. Municode can provide electronic supplement updates within 1 week of receipt of the legislation, including "Pending" versions . Municode will notify the County if additional time will be required for large ordinances. The "Pending" version of each ordinance will be displayed online with RED text notating the "Pending" changes. Once the ordinance is officially adopted, the RED text will be removed online. The badge Municode utilizes online to represent recent updates is "Modified" in lieu of "Revised". This service is called CodeBank Compare and is offered to the County as outlined on page 41 . 7. CODIFICATION: A member of the Codifier's staff shall review Ordinances in conjunction with existing provisions of the Code. a. Pages containing provisions that are repealed, amended or superseded shall be revised to insert new ordinance text, as well as provide a link to a scanned copy of the signed and recorded Ordinance document. Municode will review all ordinances received for proper placement within the Code. Ordinances will be incorporated into the online Code upon completion of each electronic supplement. Ordinances can be linked to each history note online via our OrdBank+OrdLink services which is included the in MyMunicode online package as outlined on page 41 . Response to Request from Municipal Code Corporation Page 29 b. Proofreading. The Codifier shall proofread all materials for accuracy, and analyze and edit ordinances so that provisions of the Code will be expressed in concise, modern and proper phraseology without conflicts, ambiguities and repetitious provisions. The Codifier will not reword any provision that affects the substantive intent of the Code, unless the County approves the revision . Municode will assign a legal editor, proofreader and indexer to the account. The editor will not reword any provisions unless the County approves the revision in writing. The legal proofreader will proofread each supplement for accuracy. The indexer will ensure that all material is indexed and cross-referenced as appropriate. Pages 27-28 outline the Municode supplementation process in more detail. c. Corrections. Should the Codifier detect conflicts, inconsistencies or duplications in the code as new ordinances are included, the Clerk to the Board shall be notified so that corrective action may be taken and the electronic Code revised. Municode will review the legislation submitted by the County. Should any inconsistencies, conflicts or duplications be detected, Municode will alert the Clerk of Board so that corrections can be submitted prior to making any changes to the Code. Municode can update the online Code anytime if any corrective action needs to be taken. d. The Codifier shall update the index, all tables, and the table of contents to reflect changes in the code. The Codifier will add graphics and tables when provided by the County in a usable format and insert them into electronic version of the Code. Municode will update the index, tables, graphics and table of contents to reflect changes as necessary with each electronic supplement. Changes will be incorporated as outlined in the legislation provided by the County. e. The Codifier shall provide page headers identifying the appropriate Chapter title, Article and leading Section number contained on any given page. Footnotes and cross references shall be prepared which tie together related sections of the Code. Proper reference will also be made in the form of footnotes to past and present Ordinances relevant to the change, as well as relevant provisions of the Colorado Revised Statutes (C.R.S.). Said Ordinance and C.R.S. references should be accessible through a hyperlink, popup or similar mechanism. Municode will provide page headers identifying the appropriate Chapter title, Article and leading section number contained on any given page. Footnotes and cross references will be prepared to tie related sections together. History notes will be added to each section to notate the ordinance that amended the section. Municode can link existing State Law References within the Code online, if elected by the County. Ordinances can be linked online via our OrdBank or OrdBank+OrdLink service. f. Text with formally adopted Definitions shall display said definition via a hyperlink or popup mechanism . Municode will provide mouseover preview (pop-up) only for internal cross-references in the Code. There is no additional charge for this feature. g. The Codifier shall provide easy and logical navigation of online Code content, and offer robust search capabilities for the online Code, including tools to search by keyword and phrase which rank the results and highlight the word within the text. No license shall be required for the browse and search options. Municode's website provides the following search features for no additional charge and does not require a license/subscription for use. Keywords and phrases are highlighted throughout the Code with each search . o Advanced Searching - You and your power users will be able to conduct searches using Normal Language, Boolean Logic, Stemming, Fuzzy Search and Synonym search . o Searchable ordinances — If you use our Ord Bank service, ordinances posted pre and post- codification are full-text searchable with hit highlighting. o Searching all content types — If you use our OrdBank or MuniDocs service, you can search any combination of the Code, Ordinances, and MuniDocs simultaneously. Search results will be color coded and labeled for easy identification . Response to Request from Municipal Code Corporation Page 30 o Narrow Searching — Ability to search within selected Chapters or Titles only. h. The service shall provide the ability to compare code sections with archival code sections side-by-side and with markup. Municode provides the ability to compare code sections with our CodeBank Compare feature. This powerful feature provides users the ability to select a past versions of the online Code and compare it to any other version of in the Municode database. The differences will be shown via Highlights (added material) or Strikethrough (deleted material). Designation of changes will be shown in the table of contents and within the text of the Code as a "Modified," "New," or "Removed" badge. Users can also select an option to view all of the changes from the most recent electronic supplement by selecting the "Changes" tab. See page 21 for more detail on CodeBank Compare. i. Online service shall provide the user with the option of viewing and printing the Code by title, chapter, or section, and in a variety of formats including MS Word, HTML, and PDF. Online service shall also provide bookmarking options, as well as selective printing options which allow for non-sequential printing and viewing of sections. Users can download the Code in WORD format from Municode's website anytime for no additional charge. A PDF of the Charter and Code will also be posted online for access. Staff also has the option to download the Code as HTML and/or PDF via our download archive service. Municode's website allows users to print sequential and non-sequential sections of the Code. Municode provides bookmarking options through our static URL linking feature online. Every code heading level contains a permalink button which exposes a static URL to the specific content. Every component of the site is linkable. j . The Codifier must offer support, training and additional professional, technical and support services by phone, webinar or onsite, as needed. Municode can provide technical support and training via the phone, webinar or onsite as needed. Users can create a support ticket directly from the online Code or through www.municode.com if any issues should arise. 8. ELECTRONIC VERSION. The Codifier shall provide a link to the online Code for inclusion on the County's website and provide reliable 24/7 hosting services and secure delivery of content for the online Code, via https, to avoid potential mixed content issues should the County opt to embed or otherwise leverage content natively within the County's web applications. Once the Code has been converted into our database, we will post the Code online. Municode currently provides a SLA of 99.9% uptime to our customers. Municode has duel server locations that are synced nightly. A full explanation our Municode's web accessibility is provided on page. 30. a. The hosted Internet site shall provide public access to the Code which may be viewed and downloaded in both .pdf and Microsoft Word versions and shall furnish an archival service or provide the Weld County Clerk to the Board with a CD copy of each Code Supplementation during the life of this contract. Users can download the Code in WORD format from the Municode website. Municode can archive each supplement online via our CodeBank service. CodeBank is a powerful research and archival tool that allows anyone to easily view a Code as it existed after a previous update or supplement. Previous versions are accessible from a drop down box that appears with the online Code. When a previous version is selected, users are alerted that they are looking at an older version of the Code. The historic version of the Code is fully searchable and printable, making the task of researching past versions of your Code more efficient. CodeBank versions are located under the "Archives" button on the top toolbar online. If desired, Municode can link a PDF of each supplement with the HTML version online. Response to Request from Municipal Code Corporation Page 31 se b. The internet version shall be compatible with smart phone and tablet technology (both Apple and Android devices) and provide the ability to "share" using various forms of social media, including, but not limited to: Email, Facebook, Twitter, Pinterest, etc. Municode's mobile site supports all modern smartphone and tablet browsers. This site is designed for any modern mobile browser on any mainstream mobile OS including iOS, Android, Blackberry and Windows Phones. Smartphone and tablet users are automatically redirected to our mobile site when they visit a given online publication in our library. Users can also revert to the desktop site from their mobile devise if they prefer. Features present on the desktop site, such as OrdBank, OrdLink and CodeBank are available in our mobile site. c. Codifier's hosting service must maintain minimum accommodation for users with disabilities as defined by Section 508 or similar regulation. Municode will take all reasonable steps necessary to meet the Priority 1 checkpoints of the Web Content Accessibility Guidelines 1 .0 (http://www.w3.org/TR/WCAG10/) outlined by the W3C. In the event that a particular page or feature of our site is not WCAG Level 1 .0 compliant, Municode will make its best effort to provide an alternative, compliant page. Municode's current website is Section 508 compliant. Municode provides a version of each Code it hosts for Disability Access, accessible via our mobile site. This version of the code contains no frames and is also mobile friendly for access from any modern smartphone or tablet running iOS, Android, Windows Phone 7 or higher, WebOS, or Blackberry OS. Response to Request from Municipal Code Corporation Page 32 Web Accessibility Our Technical Support Department understands the needs and desires of the County and we are here to ensure that your Code is presented correctly online. Our legal editors will work diligently with your team to implement the Code according to the specifications as outlined in the RFP down to the last step — posting the Code online. Municode has a "We can do it!" attitude and we are confident that the County will be impressed with the finished product! Internet Stability — Geographic Redundancy. Municode houses its public facing website in a secure, SAS70, PCI compliant data center owned and operated by Peak 10 in Atlanta, Georgia. This page outlines the features of Peak 10's datacenter, including redundant Internet providers, redundant power and cooling, and secure biometric access to the physical facility (http://www.peak10.com). All systems are backed up and synchronized between our Tallahassee, Florida and Atlanta, Georgia locations for full geographic redundancy should one of the sites become inaccessible. ADA Compliance. ADA Law Accessibility & Compliance - Municode will take all reasonable steps necessary to meet the Priority 1 checkpoints of the Web Content Accessibility Guidelines 1 .0 (http://www.w3.orq/TR/WCAG10/) outlined by the W3C. In the event that a particular page or feature of our site is not WCAG Level 1 .0 compliant, Municode will make its best effort to provide an alternative, compliant page. Municode's current website is Section 508 compliant. Municode provides a version of each Code it hosts for Disability Access, accessible via our mobile site. This version of the code contains no frames and is also mobile friendly for access from any modern smartphone or tablet running iOS, Android, Windows Phone 7 or higher, WebOS, or Blackberry OS. Sample ADA/Mobile Link: https://www.municode.com/library/mn/minneapolis?forceview=mobile Publishing software will support all modern browsers. Our web application runs on the .Net platform and is written in C# using the MVC framework. All content is rendered in standard HTML and is viewable in all modern browsers including PC: Microsoft Internet Explorer 8 or later**, Firefox 3.6 or later, Chrome 18 or later. Macintosh®: SafariTM 5.0 or later, Firefox 3.6 or later, Chrome 18 or later. ** For the best experience using Internet Explorer, IE 9 and higher is ideal. Our application will function in lE 8 but with slower response times. Security assessment for the hosted facility (SOC Report). Our public facing systems are co-located in a datacenter operated by Peak 10 in Atlanta, GA. This data center is SAS 70 Type II and PCI compliant, employing all modern data center best practices with regard to physical security. All individuals entering the data center must be active customers or authorized vendors with badge and PIN access to the front door. Biometric authentication is required to enter the data center facility, and each rack is locked with a combination lock to prevent unauthorized access. The facility is monitored by camera 24/7 to further provide physical security. Municode secures its systems using enterprise grade security products. We employ firewalls from Palo Alto networks to secure the perimeter and endpoint security from Symantec to provide anti-virus scanning and threat detection on all servers, desktops, laptops, virtual machines, and mobile devices. Symantec actively scans all file access on all endpoints on our network and immediately quarantines any suspected malware, immediately sending notification to our systems administration staff. Backups of data performed. Municode utilizes Veeam Backup & Recovery to take daily snapshots of all servers in our Atlanta and Tallahassee datacenters. Snapshots are performed from 8 pm EST to 5 am EST and are replicated between sites. Atlanta snapshots are copied to Tallahassee and vice versa. We routinely test our backups on a monthly basis. Antivirus protection. Municode utilizes Symantec Endpoint Protection to protect all desktops, laptops, virtual desktops, and servers from viruses and malware. Signatures are updated every 4 hours and pages are sent immediately to a team of admins if an infection is detected. Data redundancy. Municode uses Equallogic iSCSI SANs for all our storage needs. Each SAN member is fully redundant — redundant power supplies, controllers, NICs, etc. The drives on each array are configured as either RAID 5, RAID 50, or RAID 60 arrays. Response to Request from Municipal Code Corporation Page 33 MunicodeNEXT Municode is happy to introduce the nation's most advanced and intuitive online legal codification solution : MunicodeNEXT! Some of the important features are outlined below. The County Charter and Code will be posted on the MunicodeNEXT platform upon completion of the database conversion. WEBINAR: If you would like to get a demonstration at any point in time, please let us know and we will be happy to set up a webinar with you and your team . ENHANCED FEATURES: • Modern Design — MunicodeNEXT was designed by our team with an emphasis on mobile devices. This means that tablet users will be directed to the full version of your site. This advance was made possible thanks to the responsive user interface that we have created . Being able to access the full version of MunicodeNEXT from a tablet means that your users will enjoy a more dynamic and satisfying user experience. • Tablet friendly — Tablet users will be directed to the full desktop version of the site instead of the mobile version . The new User Interface uses larger buttons and icons, making it more touch friendly. • Searching — Search results begin in a popover, then move to a persistent left-hand tab as you cycle through the results . You can toggle between search and browse modes by selecting the appropriate tab. This enables you to quickly move through search results without clicking "back" to a search results page. The code is also indexed by the section, returning more accurate, granular results. o Advanced Searching — You and your power users will be able to conduct searches using Normal Language, Boolean Logic, Stemming, Fuzzy Search and Synonym search. o Searchable ordinances — If you use our OrdBank service, ordinances posted pre and post- codification are full-text searchable with hit highlighting. o Searching all content types — If you use our OrdBank or MuniDocs service, you can search any combination of the Code, Ordinances, and MuniDocs simultaneously. Search results will be color coded and labeled for easy identification . o Narrow Searching — Ability to search selected Chapters or Titles. • Print/Save/Email — Users are able to print, save or email files at the section level instead of just at the article or chapter level . You will also be able to print, save or email non-sequential sections from multiple portions of your code(s). • Multiple publications — If you have multiple publications (code, zoning, etc. ) they will all be searchable from one interface. • Social Media Sharing - You and your users will be able to share code sections via Facebook and Twitter. This will make it easier for you and your team to utilize social media in order to engage your citizenry and enhance your level of transparency. • Custom banner - If you have purchased a custom banner, you will have a larger custom banner area to better match the look & feel of your County's website. • MuniDocs - If you have online minutes, they can be included under the MuniDocs drop down and are searchable alongside your code. You can also add other document types - agendas, resolutions, budgets, etc. to MuniDocs . • CodeBank - CodeBank is selectable from the top menu bar and allows the user to pick a historical version by job name or by date. • CodeBank Compare - If you subscribe to our CodeBank Compare service, you can compare any two versions of a section stored in CodeBank, complete with strikethrough and highlighting. • eNotify - If you subscribe to our eNofity service, a notice of recent amendments to the Charter and Code for the specific Title, Chapter, Article will be sent to the enrolled user each time the online code is updated. A "modified" badge is shown within the online table of contents to alert users of recently amended sections of the Code. We hope you enjoy the MunicodeNEXT experience! Response to Request from Municipal Code Corporation Page 34 YOUR ADVANTAGES WITH c' municode municodeNEXT MY municode Basic Search • • Print/Save/Email • i• All-in-One Search • Advanced Search • Modem Design • Fully Searchable PDF • documents Twitter & Facebook Sharing • Enhanced for Tablet Use •PREMIUM FEATURES *OrdBank ei *Ordlink 0SOS -= "CodeBank C *CodeBank Compare 0 *eNotify C • *MuniPro *Custom Site Theming ; •Municode's optional, premium offerings are enhanced with MunicodeNEXT. Coll or email for details. Response to Request from Municipal Code Corporation Page 35 Website Features Defined Code on Internet. it Mobile Friendly Site: Automatically downloads to iOS, Blackberry, Android and Windows phone 7 or higher; Save as Word; + + Print, Save, Email one or more Sections, Chapters and whole Titles; Internal Linking within the Code where cited; N Mouseover Preview (or Pop ups); Static Linking: Copy links of any Section, Chapter or Title to share via email or social media; Pinpoint Searching; advance searching including: Boolean, Stemming; Fuzzy and Synonym searching; tA Scrolling Tables and Charts: Header stays fixed while you scroll through the table/chart; GIS - Municode can provide a permalink to any code section and assist staff to create a link from their GIS system to relevant code sections. In-line Images and PDFs; + i Server Stability and Disaster Recovery Plan; Co-Location in Atlanta, Georgia: only Codification Company to have geo-redundant servers in multiple states; Phone, email and Web support for Citizens and Staff: 24 hour email response; Phone support from 8:00 a.m . to 8:00 p.m . Eastern Standard Time. OrdBank. Creates a permanent, online collection of all ordinances sent to Municode. Prior to incorporating the ordinances into your Code via supplementation, they will be posted on your landing page for easy access. Once codified, each ordinance History Note is hyperlinked to the actual ordinance as enacted. OrdBank saves your County valuable time and money by enabling you, your staff and your citizens to gain instant access to your ordinances by simply clicking the history note. OrdBank ordinances are located under the "Ordinances" button in the top toolbar online. OrdLink + OrdBank. Prior to incorporating the ordinances into your Code via supplementation, OrdLink hyperlinks newly adopted ordinances to the section being amended. Linked sections are highlighted in the Table of Contents and links are created from the amended sections to the new ordinances. Once the linked ordinances are incorporated into the Code, they are added to your OrdBank and hyperlinked to your History Notes. For the linked ordinances to be searchable, they must be sent in an editable format. Scanned documents can be included in the list and are viewable. CodeBank. Creates a permanent, online collection of all past versions of your Code. CodeBank enables your online users to easily access previous versions of your Code. The historic version of your Code is fully searchable and printable, making the task of researching past versions of your Code more efficient. For your convenience, when a previous version of your Code is selected, users are alerted that they are looking at an older version of your Code. CodeBank versions are located under the "Archives" button on the top toolbar online. CodeBank Compare. This service provides the users the ability to select a past version of the online Code and compare it to any other version of the Code each time the Code is updated. The differences will be shown via Highlights (added material) or Strikethrough (deleted material). CodeBank Compare service will also show all amendments to the Code implemented during the most recent update. eNotify. A notice of recent amendments to the Charter and Code will be sent to the enrolled user each time the online code is updated. A "modified" badge is shown within the online table of contents to alert users of recently amended sections of the Code. MuniDocs. Enables municipal users to send material of your choosing directly to Municode to upload documents to your online Code of Ordinances. Let Municode do all the work and upload the versions of Minutes, Resolutions, Budgets, and or any other non-code material online. Your collection of documents to be posted alongside your Code and will be fully searchable, filterable for ease of use. No need for you and your staff to learn and manage a new system . Response to Request from Municipal Code Corporation Page 36 Custom Banner. Municode will customize the look and feel of your Code on municode.com to more closely match your County's web site. This is accomplished by posting a banner image over the top portion of our site. Mobile Friendly Site. The Municode.com Online Library includes a mobile friendly version of your Code. This is a frameless version that is accessible from your mobile device and is formatted for a better viewing experience on today's modern Smartphones. Our website recognizes when a visitor is viewing the content on a mobile device and automatically changes the view to maximize the capabilities of the hand-held device. Email (from the Web). Titles, Chapters or individual Sections may be selected for emailing. The functionality is intuitive. Print or Save. Similar to Emailing, Titles, Chapters or individual Sections may be selected for Printing or Saving. Save (as compared to "blocking & copying") preserves the formatting when the document is edited using your word processing software. Internal Cross Reference Linking. Cross references within the Code will be linked to their respective destination Article, Chapter, or Section. Mouseover (cluetips). Navigate to a code and any linked cross reference will display the pop-up after a 1 second delay. Static Linking to your Code. Each level of the code has a static link that will enable your users to easily create "Hot Links" to any section of the code. Simply click the permalink icon to the right of each heading level and paste the URL into the destination of your choice. Scrolling Tables and Charts. The header stays fixed to the top of your browsing pane while you scroll through your tables and charts. GIS. Municode can provide a permalink to any code section and assist County staff to create links from their GIS system to relevant code sections. Collapsible TOC. The Table of Contents collapses and is re-sizeable providing additional real estate with which you may view your code. Easily view your maps, graphs and charts by simply enlarging the item . In-line Images & PDFs. Municode takes great care to ensure that your images match online and in print, and are captured at the highest quality possible. Our online graphics can be enlarged with a frameless view to maximize the image. Municode can also incorporate PDFs of certain portions of the Code that have very specific viewing and layout requirements. These PDFs are fully searchable within our search engine, and are typically utilized with Form-Based Codes and Land Development Codes. MuniPRO. MuniPRO Searching allows you to search all nearly 3, 100 Codes we host (the entire country, a single state, or individually selected Codes of your choosing). MuniPRO Searches are ideal for researching local regulations of special interest, or to find out how other communities are dealing with similar issues. There is a per annum fee for this premium service; User Name and Password required. If the IP based model is selected, only Multiple Code Searching is available. MuniPRO provides subscribers with the following tools: Multiple Code Search. Search all codes within one state, multiple codes within one state, or search all 2900 codes in the entire U.S. hosted by Municode! Search results are sorted by relevancy and indicate the source publication, showing excerpts and keyword highlighting. MuniPRO Favorites. Create a "favorites" list of frequently visited Codes or sections. This will .save time by making navigation a one-click process from your Dashboard. L.' MuniPRO Notes. Create a note and attach it to any document in any publication. Note icons will show in both the Table of Contents and search results page, alerting the user to a previously written note. Notes can be shown or hidden when browsing and searching a publication, and a global listing of notes can be accessed with a single click from your Dashboard. MuniPRO Drafts. Begin a new ordinance draft to keep track of pending legislation. Drafts icons will appear in the Table of Contents and search results, and can also be accessed from a single click. Response to Request from Municipal Code Corporation Page 37 Additional Services As an additional service/product under this contract, the following optional services are available: Distribution. Fulfillment services are available to distribute individual printed copies of Codes and Supplements to departments or subscribers at no additional fee to the Client. Municode can sell the Codes, Supplements, chapter reprints, binders and tabs at a pre-determined price. Municode assumes all risk and expense for providing these items. Orders can be placed through our online ordering, via fax, mail or telephone. More detailed information about distribution services will be provided after the return of the proofs. Future Legal Review. At any point during the term of this Agreement, or extensions thereof, Municode can provide additional legal review to identify inconsistencies, obsolete provisions or compare the Code to current State Law. State Law references can be updated in conjunction with this legal review or as a separate engagement. Utility Billing and Revenue Management Services. MCCadvantage (MCCa), a fully integrated division of Municipal Code Corporation, offers industry leading end-to-end utility bill presentment services for the local government market. MCCa's revenue management services include utility bill print and mailing, e-bill fulfillment, pro-active notifications and electronic payment options. Currently more than 50 municipal owned utilities trust MCCa to process approximately 7 million bill statements annually. Our utility billing processes create flexible, efficient and customer-centric solutions that allow municipalities to better leverage existing billing resources. Costs for bill presentment services, including custom bill design, data formatting, printing and mailing services are competitively priced based on billing volume. Enterprise Content Management Software (Laserfiche). With a client base of over 500 government agencies, we are the largest provider of Laserfiche solutions in the country. Electronic Agenda and Legislative Management (Legistar). MCCi offers the Granicus Legislative Management Suite (Legistar) and related services which provides electronic automation and creation of Agendas and Minutes. Options for integrating Legistar with Laserfiche and Municode are also available. Digital Imaging Services. MCCi offers scanning, indexing and integration of hard copy documents, electronic documents, and microfilm/microfiche. MCCi integrates the records with Laserfiche Software to provide the Client with the most powerful search engine available. Open Records Request Solution (JustFOIA). MCCi offers its JustFOIA solution to help agencies track Open Records Requests. JustFOIA is a hosted solution that is user-friendly, affordable, and integrated with Laserfiche ECM. Contract Management Software (Contract Assistant). MCCi offers the Contract Assistant Software (developed by Blueridge Software) which is a solution designed to provide control and automation of the contract management process, while also offering Laserfiche integration options. Response to Request from Municipal Code Corporation Page 38 Quotation Sheet PRICING SCHEDULE : The prices proposed below shall be fixed for up to three (3) years . a. Total and all inclusive cost for conversion and placing into production, the existing Charter, County Code, and associated Tables and Indexes: No Charge"` (Option 1 or Option 2) b. Total cost for Supplement Services as detailed in #7 above. Specify if costs are incurred by character, line, page, or service category: $18 per page added/amended* c. Total annual cost for Electronic Publishing and Internet Services: $250 per year or $895 per year* (Year 1 fees are waived) d. Support, Training, and additional professional , technical, and support services (on a separate pricing schedule describe and provide hourly rates). ('r)All proposed pricing shall be fixed for three (3) years. Should the County decide to extend beyond three (3) years, appropriate cost increases may be considered. Conversion into Municode Database Pricing All pricing will be honored for 3 years. ❑ Option 1 - Conversion and Republication The Code will be converted and posted online by June VI; 2015 assuming the contract is awarded in April 2015. • Conversion of Code to Municode Database No Charge' • Removal of supplement numbers No Charge • Updating of preliminary pages (title page, officials' page, and preface) No Charge • New page numbers No Charge • 1 printed copy of the new Code with a binder and tabs ( if elected) No Charge • PDF copy of the Code No Charge • Inclusion of adopted legislation , per page added or amended $ 18 • Binder Color: ❑ Semi-Bright Black Li Dark Blue ❑ Forrest Green ❑ Burgundy • Binder Stamping Color: ❑ Gold ❑ Silver ❑ White -OR- Li Option 2 - Conversion • Conversion of Code to Municode Database No Charge2 Municode will simply take over the Code keeping the existing supplement numbering sequence (Supplement No. 41) and style of the Code intact. The Code will be converted and posted online by June 1S', 2015 assuming the contract is awarded in April 2015. • Inclusion of adopted legislation, per page added or amended $18 ' Provided Municode can rely upon the version of the Code furnished and it is in an editable, electronic format. Conversion will take approximately 4 - 6 weeks upon receipt of all required materials. 2 Provided Municode can rely upon the version of the Code furnished and it is in an editable, electronic format. Response to Request from Municipal Code Corporation Page 39 Quotation Sheet Continued All pricing will be honored for 3 years. Supplement Service Base Page Rate3 This pricing applies to either option 1 or 2. Page Format Base Page Rate Single Column $18 per page Base page rate above includes: • Acknowledgement of Material • Data conversion, as necessary • Editorial Work • Proofreading • Updating the Index • Schedule as selected by Client' • Updating Electronic versions5 and Online Code • PDF copy of each supplement • Printing of 1 printed copy (if elected) Base page rate above excludes: • Freight, prebilled if ever applicable Actual freight • State Sales Tax If applicable • Blank pages No Charge • Graphics6 & Tabular' matter, per graphic or table No Charge • PDF copy of the Code posted online No Charge • Code on Internet, first year no charge Selections on page 41 Optional Services to Supplement Service: ❑ Folio Bound Views, per delivery$ ($295 Initial set up) $100 ❑ State law linking, per hour $75 Payment for Supplements and Additional Services: Invoices will be submitted upon shipment of project(s). 3 All prices quoted in this section may be increased annually in accordance with the Producer Price Index — Internet Publishing and web search portals (NAICS 519130) as reported by US Department of Labor — Bureau of Labor Statistics. 4 Schedule for Supplements can be weekly, bi-weekly, monthly, bi-monthly, quarterly, tri-annual, semi-annual, annual or upon authorization. Electronic Updates can occur more frequently than printed Supplements. 5 We do not charge a per page rate for updating the Internet, however a handling fee is charged for PDF, Word, Folio or additional electronic media items ordered. 6 Includes printing all copies. Additional fees if graphics are includes color. ' Tabular matter is defined as tables, Algebraic formulae, or other materials that require special programs or extra editorial time to modify and prepare for inclusion in an update. 8 "delivery" is defined as delivering electronic data available to the Client via FTP or Download. Fee applies whenever updated content is delivered via one of the above-defined products. Response to Request from Municipal Code Corporation Page 40 Web Hosting Quotation Sheet Elections below will be implemented upon the completion of the Conversion of the Code. All pricing will be honored for 3 years. Please check the appropriate box (es) to indicate your selection : ❑ MyMunicode° includes the following: $895 annually10 First Year waived i. Code On Internet ii. OrdBank and OrdLink iii. CodeBank iv. CodeBank Compare and eNotify v. IP MuniPRO or 1 license Municode does not charge a per page rate to update the Internet - this is all included in the supplement per page rate. In lieu of purchasing the above package, the online services can be purchased a la carte per the following rates: ❑ Code on Internet, first year waived 3250 per year ❑ CodeBank (archival versions) S150 per year ❑ OrdBank + OrdLink (OrdTrak/OrdAlert) 3290 per year ❑ CodeBank Compare and eNotify11 (CodeTrak) S250 per year ❑ Custom Banner (Custom interface) No Charge ❑ 1P MuniPRO Service or 1 license (annually) S295 per year ❑ MuniDocs quotation provided upon request Our MuniPRO service may be purchased as an annual subscription. These subscriptions are based on concurrent users, so if you have five employees in your office, but only three users will be logged in at a given time, you need to purchase only three subscriptions. IP address based subscription allows for multiple users to be logged in at the same time. The IP Subscription is only for Multiple Code Searching with unlimited users under the IP address umbrella. The additional features of MuniPRO are not available with the IP access . See page 37 for more information on MuniPRO. 9 Municode does not charge a per page rate for updating the Internet - this is included in the supplement per page rate. 10 Total Value if each item purchased a la carte would be approximately $1 ,235 per year. 11 Enrollment in CodeBank is required in order to receive the CodeBank Compare/eNotify technology. Response to Request from Municipal Code Corporation Page 41 Electronic Sample PROVIDE AN ELECTRONIC SAMPLE OF A FORMATTED ORDINANCE SUPPLEMENT AND CORRESPONDING COST. THE SAMPLE PROVIDED WILL BE A DETERMINING FACTOR IN THE STAFF RECOMMENDATION TO THE BOARD OF WELD COUNTY COMMISSIONERS IN AWARDING THE BID. SCHEDULE. Following initial conversion, the firm awarded the contract for said codification service shall supplement the Code for all three readings, with each "Pending" version to be supplemented within a minimum of one (1 ) week. The first two readings shalt be designated as "Pending" until the final recorded version is codified . Sections containing recently codified ordinances shall be highlighted with a "Revised" alert in the table of contents and the code. Municode can comply with the specifications requested for "Pending" legislation. Municode can provide electronic supplement updates within 1 week of receipt of the legislation, including "Pending" versions . Municode will notify the County if additional time will be required for large ordinances. The "Pending" version of each ordinance will be displayed online with RED text notating the "Pending" changes . Once the ordinance is officially adopted the RED text will be removed online. The badge Municode utilizes online to represent recent updates is "Modified" in lieu of "Revised". This service is called CodeBank Compare and is offered to the County under the MyMunicode online package as outlined on page 41 . Municode's sample supplements showing the "Pending" ordinance and "Officially codified" ordinance versions are provided for your review via the links below. The links were also included with the email when the response was submitted . Please navigate to Chapter 3 to view the changes from ordinance No. 2014-12 in both samples. SAMPLE "PENDING" VERSION: https://www.devmunicode.com/library/co/weld county/codes/code?nodeld=COCOHORUCHCOW ECO CH3H URE&codeArchiveDate=2015-02-28 Billable pages (affected pages only) 42 x $ 18 = $756 SAMPLE "OFFICIALLY CODIFIED" VERSION: https://www.devmunicode.com/library/co/weld county/codes/code?nodeld=COCOHORUCHCOWECO CH3 HURE Billable pages (affected pages only) 42 x $ 18 = $756. This charge is to remove all the "Pending" and Red text from the first reading amendment. Response to Request from Municipal Code Corporation Page 42 Summary 1 . We are committed to the state of Colorado. We proudly serve 132 Colorado municipalities and we have two offices in Colorado. We produce all updates to the Colorado Municipal Retention Schedule and we are committed to you! ! 2. Applying our Legal Experience - Municode has a large team of full-time attorneys located on site. We feel that this is a crucial factor to consider when assessing the qualifications of a codification company that is being considered for legal publication and supplementation services . Municode currently provides codification services to 132 municipalities in the state of Colorado. Our attorneys provide an annual Colorado State law pamphlet and we publish updated to the Colorado Municipal Retention Schedule. The supplement team assigned to the County will be paired with one of these code attorneys. No other codification company has this level of experience and knowledge that can be harnessed for your benefit. 3. Relationships. Dale Barstow, Municode's Vice President of Sales, will be available to meet with you throughout the life of the project and contract. He can do so via in-person visits, conference calls and/or webinars. We value your business and will be with you every step of the way. 4. Most Technologically Advanced Code. Your citizens deserve to have access to the most advanced online suite of tools available in the nation which can only be found here at Municode. Furthermore, your staff deserves to have a simple and efficient supplementation process. OrdBank, CodeBank, CodeBank Compare, eNotify, OrdLink and MuniDocs are all designed to make the Code easy to use for you and your citizens. OrdBank will create one click access to every ordinance via linked history notes. CodeBank will enable you to have instant access to past versions of your Code. CodeBank Compare provides users the ability to select a past version of the online Code and compare it to any other version of the Code each time the Code is updated . The differences will be shown via Highlights (added materials) or Strikethrough (deleted material). eNotify allows users to enroll to receive an email notification each time the online code is updated . A "modified ," "removed" or "added" badge is shown within the online table of contents to alert users of recently amended sections of the Code. OrdLink will create highlights within your online Code to help users identify what ordinances have been recently adopted and what Code sections have been amended. MuniDocs will enable you to send us your Minutes, Agendas, Policies, Procedures, etc. and have us upload the material right alongside your Code for quick and easy access. All of these features are available to you as outlined in the price proposal . 5. Accuracy. Not only is every supplement reviewed by a team of legal editors and proofreaders, we also have a team of quality assurance professionals who routinely pick Codes and Supplements for daily quality inspection. This commitment to quality helps ensure you have the most up to date and accurate Code. 6. Pricing = Apples to Apples. We realize that different companies call services by different names and when comparing services this can be difficult. To confirm , we have offered the following items to the County: Supplement charges - Single Column per page rate of $ 18; • Supplementation services include codification of "Pending" legislation; No Charge for blank pages, graphics and a custom online banner (interface); The online Code is free for the first year and then only $250 for basic service or only $895 for the bundled MyMunicode package! Municode does not charge an extra fee for posting supplements online. The supplement page rate is $ 18 for single column (including printing and posting each supplement on line) — some companies might have quoted you a double column price or no supplement rate at all . Please double check this when comparing responses . Please also consider the fact that some codifiers charge an additional page rate to post your Code online. The basic Code on the Internet fee is $250 annually after the first free year. This includes the bulleted features listed on page 36. Municode would be honored to earn your business. Our motto is "Professional Excellence" and we promise you that we will work hard each and every day to live up to this exacting standard . The County and its citizens deserve nothing less than the best. By choosing to partner with us, that is what you can and should expect from us. We look forward to working with you for years to come. Response to Request from Municipal Code Corporation Page 43 V What Our Clients Say about Partnering With Us "We were not only impressed with the services and products provided by Municode but the speed in which it all took place. Our Legislative Body and Administration were pleased with the new code books and the pricing we received. Thank you for producing this great product with such professionalism. We look forward to our continued relationship with Municode. " "We certainly couldn't have done it without your team. MCC is a very customer oriented company." "I find everyone at Municode delightfully friendly and helpful. You are all very professional. It's apparent that you all care a great deal about good customer service. That is wonderfully refreshing as it is so hard to find anymore." "I am extremely satisfied with Municipal Codes Corporation's performance and customer assistance. Not many companies provide such excellent services. " "You have personally demonstrated excellent service, diligence and concern for the integrity of our code and the integrity of the product your company produces. Please know your efforts are very much appreciated!" 4 "We appreciate the superior customer service you have provided. I can't tell you how nice it is to have people that will work with you. " "You are true professionals and great to work with!" "Thank you for the tremendous job that you do for us. You always make me look good as the Clerk and I truly appreciate your services. " "WONDERFUL!!! Thanks for making my life easier, I really appreciate all that you do!" "Your diligence, care, command over the process and attention to details have been exceptional. Moreover, what also helps set you apart from most of those in your line of work is that, you are readily accessible and exceedingly responsive. I hope that my clients are as pleased with me as I am with you." "I really enjoy working with you! Your responsiveness and enthusiasm are greatly appreciated!!" Response to Request from Municipal Code Corporation MEMORANDUM ' I--- y TO: Board of County Commissioners May 1, 2015 � � � P i �' FROM: Esther Gesick, Clerk to the Board GQ� NT T SUBJECT: Code Codification Services Bid #B1500085 Bids were received and opened on April 3, 2015. With agreement from the Board, staff requested a two-week continuance from April 20th to May 4th, to allow for additional review and a features demonstration for Legal and Clerk staff. Based on review of the attached criteria and pricing comparison, as well as demonstration of a quality product/service that will meet the needs of the County, is reputable among many other Colorado governmental jurisdictions, and can deliver services in a timely and cost effective manner, I would recommend the Board award the Code Codification Services to the low bidder, Municode. If there are any questions, please contact Esther Gesick, Clerk to the Board, at (970)336-7215 X4226. Criteria MuniCode Code General Code Publishing Effective Deadline (June 1 , 2015)? p.24 (if approved N p.28 in April) Conversion/Production Schedule? p.24 8 weeks Resident Bidder? (Florida - 132 CO Seattle WA - Rochester NY clients p. 15) 450 clients - 3,000 clients /50 counties, None in CO Bond/Insurance? p. 17 if approved W-9? p. 16 if approved Electronic Sample? Provided Email Printed, not Provided link links to their shown in their to sample and sample web system , viewed to other web version other entities pages online Acceptable/consistent formatting? p.27 p.5 Identify "Pending/Revised" versions in one ( 1 ) week? p.21 ,29,31 p.6, 15 p. 12 Link Ordinances? Archive Ords and past Code versions? p.31 p.6,8, 15 Proofreading team , with concurrence of County? p.28 p.6, 15, 16 Usable formatting for graphics and tables? p.30 p.6 Page headers, footnotes? p. 18 p.6,7 Hyperlink cross references to Ordinances/C. R.S.? p.30 p.7 N p.27 Hyperlink or popup mechanism for "Definitions"? p.30 p.7 N p.27 Clear navigation? p.34 p.7, 14 _ Robust search capabilities (tools, ranking, highlighting)? p.30 p.7, 14 p.7,8 No Search license required? p.30 p.7 Code section compare/markup feature? p.21 ,31 p.7 N p.27 Various printing options/formats? p.31 p.7, 13 p.8 Bookmarking option? p.8 Offer training/technical support (phone,webinar,onsite)? p.8,26,31 p.7 p.9, 10,24 Link from County's website? p.34 p. 12 p.6,7 24/7 hosting services w/ secure delivery? p.31 ,33 p.7,8, 12 p. 10, 11 Download in .pdf or Word? p.31 p. 16 p.8 (Sum . 2015) Archival service or CD copies for each Supplement? p.20,31 p.8 p. 13 E-version for Apple/Android devices? p.32,34 p.8, 12 N p.3,6,7,8 (Fall 2015) Ability to "share" via social media? p.34 p.8, 13 p.8 Accommodate users with disabilities (Sec. 508)? p.33 p.8, 12 N p.9 References? p. 13 p.8,9 p. 15 E-Demonstration? p.26,31 (demo 2014) Prior contract terminated? N N p. 10 N p.27 Itemized Billing (weekly/monthly) with receipt? p.40 p.8 p.28 Meet all specifications? Y p.43 Y p. 10 N p.27 iC Pricing Total cost for conversion $0 $1 ,495.00 $0/1000 pgs, then $ 150/50 pgs Total cost for Supplement services (character/line/pg) $18/pg $21 .45/pg $17.50/pg +$50/suppl. +$8index pg Total annual cost for E-publishing and Internet services $895 $920 $1 , 195 maint. ( 1st year waived) +$75/hr publishing +$150/h r enhanced pub +$75 CD Pricing schedule for support/training/professional service $0-included $0-included $0 webinar $800 travel & expenses SELECTION CRITERIA: The following criteria will be considered , although not exclusively, in determining which firm is hired . Once the proposal is received , it will be reviewed to verify that it is complete and adheres to the proposal requirements as outlined above. The evaluation team will consider qualifications, pricing , services offered and timing , and a selection will be based on the information submitted in the RFP, plus references and any oral presentations. A selection panel will consist of the Clerk to the Board , County Attorney and any other pertinent personnel . 1 . References/Qualifications/Understanding of Project (30 percent) 2. Conversion Cost ( 15 percent) 3. Supplement Service Costs (20 percent) 4. Technical Ability to Perform the Service (20 percent) 5. Turnaround Time of Services Provided ( 15 percent) WELD COUNTY PURCHASING 1150 O Street Room 107 , Greeley CO 80631 E-Mail : mwalters(c�co.weld . co . us ' 1 8 'ar E-mail : reverettco .weld . co. us L Phone: (970) 356-4000, Ext 4222 or 4223 Fax: (970) 336-7226 1 GO_Uf i Yt- DATE OF BID: APRIL 3, 2015 REQUEST FOR: CODE CODIFICATION SERVICES DEPARTMENT: CLERK TO THE BOARD BID NO : #B1500085 1-9 trp PRESENT DATE: APRIL 6, 2015 71tA- e APPROVAL DATE : AP 20, 2015 VENDORS CODE PUBLISHING COMPANY 9410 ROOSEVELT WAY NE SEATTLE WA 98115 MUNICIPLE CODE CORPORATION 1700 CAPITAL CIRCLE SW P O BOX 2235 TALLAHASSEE FL 32316 GENERAL CODE 781 ELMGROVE RD ROCHESTER NY 14624 2015-0909 Hello