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Home My WebLink About20150016.tiff 2tendkzajatt* I-5.- Q° WELD COUNTY CODE ORDINANCE 2014-15 IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 9 INFORMATION TECHNOLOGY, OF THE WELD COUNTY CODE BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF WELD, STATE OF COLORADO: WHEREAS, the Board of County Commissioners of the County of Weld, State of Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado , and WHEREAS, the Board of County Commissioners, on December 28 , 2000. adopted Weld County Code Ordinance 2000- 1 , enacting a comprehensive Code for the County of Weld, including the codification of all previously adopted ordinances of a general and permanent nature enacted on or before said date of adoption, and WHEREAS, the Weld County Code is in need of revision and clarification with regard to procedures , terms, and requirements therein . NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of the County of Weld , State of Colorado, that certain existing Chapters of the Weld County Code be, and hereby are, repealed and re-enacted , with amendments. and the various Chapters are revised to read as follows . CHAPTER 9 INFORMATION TECHNOLOGY Article I Information Technology Sec. 9- 1 - 10 MissionOverview Sec. 9 1 -20 Roles and responsibilities of Board of County Commissioners Sec. 91 30 Deleted Sec. 9 1 10 Responsibilities of users Sec. 9 1 - 50 Deleted Sec. 9 1 60 Specific duties and responsibilities of Board of County Commissioners Sec. 91 70 Deleted Sec. 9 1 80 Specific duties and responsibilities of users Sec. 9- 1 -9020 Specific duties and responsibilities of Information Technology Remainder of Index - No change. PAGE 1 2015-0016 ORD2014- 15 i ARTICLE Information Technology Amend Sec. 9-1 -10. MissionOverview. A. _ The Weld County Information Technology department provides IT services to the departments and offices of Weld County government. This is accomplished by implementing and maintaining a reliable, secure and flexible computing environment and by aligning strategic goals and specific duties with the vision of the County elected officials and department leadership. 1 . Provide strategic leadership and vision to the County for IT application and database services. Provide a comprehensive application roadmap and service catalog to ensure departments have a clear understanding for short and long-term goals associated to their key objectives. 2. Provide a well-designed and maintained technology rich infrastructure that is secure and flexible enough to handle current and projected needs of internal clients and the citizens of Weld County. Leverage virtualization and cloud-based technologies where appropriate to increase functionality and potentially lower associated capital and operational costs. 3. Provide access to County IT applications and resources for onsite, remote and mobile employees. Enable users to access resources needed to be successful in their roles in a seamless and thoughtful manner. Review and implement advanced technologies that empower users to integrate new and existing technologies and devices into their operational responsibilities. A. solutions and services enabling County departments and agencies to successfully and effective manner. planning for information systems, user community involvement and innovative uses of technology in meeting County needs. Information Technology works to expand--and County's utilization of technology in order to improve its services to the pubic at the lowest cost possible. C. nformation Techno ogy wil fu fi I his mission by organizing in the most effective manned by staffing with the highest quality professionals, by a continuing outreach program of application of proven methodologies, and by a comprehensive understanding of the latest tec ino ogles anc -pow hey app y to oca government functions. D. Information Technology is guided and directed by the goals and objectives established by the Board of County Commissioners -I-n—addition, Information Technology provides PAGE 2 2015-0016 ORD2014- 15 • &smcnt of goals and E . Informatio success is primarily measured by the systems. the changes that occur in tcchnology and in the requirements of County departments. nature and types of services provided in order to be prepared to meet these ever changing needs. idelines for Information Technology functions. Delete Committee. Amend Sec. 9-1 -40. Responsibilities of users. The users shall have the following responsibilities: t efficient and effective ice of their ro rbe ��z sources.. Technology policies and standards. Commissioners. Based upon recommendations from Informati County Commissioner should: A. Formally approve and County. The pr. • sat y44 B - No change: PAGE 3 2015-0016 ORD2014- 15 I information processing needs. D No change.. • County. �a cific c ties anc. resp s of e u ser ,re s fo o A. General responsibilities: • 2. 3. Ensure that all department personnel adhere to County policies and procedures related to Information Technology. B. Existing system responsibilities: with Information Technology. cons.s:en: ane e'ec-ive use o= - ieir resources. C. New system development responsibilities: -1 . Identify future system needs to Information Technology in a timely fashion. oard of County Commissioners. 3. opment projects performed by Information Technology for the user department. 4 Review and approve . Review and approve the acceptance tests of all new systems. Maintain communication with Information Technolog-y- Amend Sec. 9-1 -90. Specific duties and responsibilities of Information Technology. PAGE 4 2015-0016 ORD2014- 15 The following specific duties will be assigned toduties provide an outline of services provided by, and responsibilities of. Information Technology: A. Advisory responsibilities : 1 . Serve as a technical resource to the Board of County Commissioners, all departments and appropriate public entities on matters pertaining to information management. 2 . Participate, with technical expertise , in determining whether the County's best interests are served by specific systems. 3. Keep the Board of County Commissioners , departments and public entities continuously advised concerning the status of the design and operation of systems which affect them . 4 . Participate on committees relating to Information Technology in the County. B. Direct responsibilities: 1 . Represent the County to vendors of computer and data communications equipment, systems and services. 2. Provide for the acquisition and administration of personnel , hardware, software, contracts, grants and related services necessary to support the Information Technology requirements of any user or the County in general . 3. Inform users in advance of changes to computer hardware, software and related resources which may affect their systems. 4 . Take action to ensure the efficient use of any information service hardware, software, staff and related resources. 5. Establish and enforce County-wide standards and procedures and necessary security measures for information processing . 6. Provide project management of computer application development activities for departments and agencies within the County. 7 . Design , development or requisition of the same, for all computer systems and enhancements to existing systems. 8 . Maintain and modify existing computer systems . 9. Provide continued operation and scheduling of existing systems. 10. Prepare project packages in response to requests from users for new development projects and feasibility studies for review during the budget and annual work plan process . PAGE 5 2015-0016 ORD2014- 15 11 . Identify opportunities for information systems in conjunction with users . 12 . Apply a County-wide perspective to Information Technology planning . 13. Identify and coordinate proposals that affect more than one ( 1 ) department or system area . 14 . Coordinate with the user to determine the priorities of approved Information Technology projects . 15 . Review user requests for development of new systems and major enhancements to existing areas. 16 . Allow for testing of new systems and major enhancements and technology prior to production implementation . 17 . Working with the Director of Budget Finance and Administration and the Board of County Commissioners, control and coordinate the funding for projects . 18. Provide a centralized clearing house for all computer hardware , software and service acquisition and purchases. 19. Maintain an inventory of all computer hardware and software . 20. Establish and enforce County-wide standards and procedures and necessary IT security measures for centralized and personal computer systems. 21 . Ensure that any hardware or software solution not only meets the user's requirements but also adheres to the overall County computer strategy. 22 . Develop and maintain assessment guidelines for use in hardware and software selection . 23 . Facilitate County-wide sharing of related information . 24 . Provide support and direction for voice communications. Coordinate the integration of telecommunications into county departments including cellular devices . Provide unified communications for all county employees . BE IT FURTHER ORDAINED by the Board that the Clerk to the Board be, and hereby is , • directed to arrange for Colorado Code Publishing to supplement the Weld County Code with the amendments contained herein , to coincide with chapters, articles , divisions, sections, and subsections as they currently exist within said Code: and to resolve any inconsistencies regarding capitalization , grammar, and numbering or placement of chapters, articles, divisions , sections, and subsections in said Code . PAGE 6 2015-0016 ORD2014- 15 BE IT FURTHER ORDAINED by the Board if any section , subsection , paragraph, sentence, clause, or phrase of this Ordinance is for any reason held or decided to be unconstitutional , such decision shall not affect the validity of the remaining portions hereof. The Board of County Commissioners hereby declares that it would have enacted this Ordinance in each and every section , subsection , paragraph , sentence, clause, and phrase thereof irrespective of the fact that any one or more sections, subsections, paragraphs, sentences, clauses, or phrases might be declared to be unconstitutional or invalid . The above and foregoing Ordinance Number 2014- 15 was, on motion duly made and seconded , adopted by the following vote on the 26th day of January, A. D. , 2015. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: Barbara Kirkmeyer, Chair Weld County Clerk to the Board Mike Freeman , Pro-Tem BY: Deputy Clerk to the Board Sean P. Conway APPROVED AS TO FORM : Julie A. Cozad County Attorney Steve Moreno First Reading : December 15, 2014 Publication : December 24, 2014, in the Greeley Tribune Second Reading : January 5, 2015 Publication : January 14, 2015, in the Greeley Tribune Final Reading : January 26, 2015 Publication : February 4, 2015, in the Greeley Tribune Effective: February 9, 2015 PAGE 7 2015-0016 ORD2014- 15 I Hello