HomeMy WebLinkAbout20150756.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MARCH 18, 2015
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, March 18, 2015, at the hour of 9:00 a.m.
O ROLL CALL: The meeting was called to order by the Chair and on roll call the following
members were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair
Commissioner Mike Freeman, Pro-Tem
Commissioner Sean P. Conway
Commissioner Julie A. Cozad
Commissioner Steve Moreno
Also present:
County Attorney, Robert T. Frick
Acting Clerk to the Board, Tisa Juanicorena
Controller, Barbara Connolly
O MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of March 16, 2015, as printed. Commissioner Moreno seconded the motion,
and it carried unanimously.
O AMENDMENTS TO AGENDA: There were no amendments to the agenda.
IR CONSENT AGENDA: Commissioner Cozad moved to approve the Consent Agenda as printed.
Commissioner Freeman seconded the motion, and it carried unanimously.
O PUBLIC INPUT: No public input was given.
O COMMISSIONER COORDINATOR REPORTS: Commissioner Cozad reported attending the
United Way Luncheon, and the Drug Court graduation last week. She expressed her appreciation for
the Drug Court program and suggested further support and resource ideas post graduation.
Furthermore, Commissioner Cozad stated she attended other meetings to include the Firestone
Community Meet and Greet, Greeley Chamber After Hours, the Evans Chamber Annual Dinner, and
the Platte Valley Fire Protection District meeting where the PVC donated $40,000.00 for improvements.
O Commissioner Conway called attention to the Groundwater Resolution they were able to put into
effect at the South Platte Round Table Meeting last week and mentioned attending the State Wide
Round Table Meeting that was very well attended and included discussions regarding the State Water
Plan and Transmountain Water Diversion Projects. He also attended the Greeley Chamber After Hours
and will consider hosting a Weld County display table. Commissioner Conway stated he spoke at the
41a0 Minutes, March 18, 2015 2015-0756
Page 1 BC0016
Weld County Builders Association Annual Dinner and the After Hours Rotary and communicated the
positive feedback he received regarding the CR 49 Project and the overall appreciation for the efforts of
the Commissioners. Lastly, Commissioner Conway extended his appreciation and support for the
participating State Representative sponsors regarding Senate Bill 82 which was signed by the
Governor last week.
El Commissioner Moreno reported also attending the Drug Court graduation and expressed it was
encouraging to hear the successful outcomes and stated he hopes the participants are good stewards
of what they have received.
IR Commissioner Freeman reported attending the United Way Luncheon which was very well
attended and stated it was an honor to hand out several awards during the presentation. He further
mentioned the successful Brown Bag Lunch at Dispatch; and lastly, encouraged the public to look
forward to the article in the Sunday Greeley Tribune regarding 30 years since the Thornton water
purchase.
Chair Kirkmeyer reported attending two Human Services meetings last week. The Works
Allocation Committee meeting indicated the formula will remain the same; however, it was discussed to
perhaps reconsider the plans for a more accurate distribution of funds. She also Chaired the Child
Welfare Meeting and stated the changes reflecting the audit helped produce a new draft for review.
Lastly, she reported attending the Stakeholder meeting regarding the oil and gas industry pipelines and
regulations and conveyed they are making progress. Commissioner Freeman interjected that future
meetings are also being scheduled with representatives from the City of Thornton regarding the oil gas
pipeline.
BIDS:
El 1) PRESENT AND APPROVE EMERGENCY BID #61500091, MAPO CHEMICAL BID -
DEPARTMENT OF PUBLIC WORKS, WEED AND PEST DIVISION: Marcia Walters, Purchasing
Department, and Tina Booten, Pest and Weed Division, requested the Board waive the ten-day waiting
period to immediately attain much needed chemicals used to perform bare ground spraying before the
new vegetation occurs. There is no current supply on hand. Staff recommends approval of the low bids
for various vendors designated in the memorandum for a total cost of $26,648.06. The motion, which
was made by Commissioner Conway, and seconded by Commissioner Cozad, carried unanimously.
NEW BUSINESS:
In 1) CONSIDER TENTH AMENDMENT TO OFFICE LEASE AGREEMENT AND AUTHORIZE
CHAIR TO SIGN - ANIMAL HEALTH INTERNATIONAL, INC.: Toby Taylor, Director of Building and
Grounds, presented the terms of the agreement regarding the building at 822 7th Street in Greeley, and
recommended approval of the amendment. In response to Commissioner Conway and Chair
Kirkmeyer, Mr. Taylor confirmed the location and explained the reason for amendment. Commissioner
Moreno moved to approve said amendment and authorize the Chair to sign. The motion was seconded
by Commissioner Conway, and it carried unanimously.
2) CONSIDER PURCHASE AND SALE AGREEMENT FOR GEISERT RESERVOIR AND
AUTHORIZE CHAIR TO SIGN - CENTRAL COLORADO WATER CONSERVANCY DISTRICT AND
GROUNDWATER MANAGEMENT SUBDISTRICT: Clay Kimmi, Department of Public Works,
presented the purchase and sale agreement for the price of $1,500,000.00 for Central Colorado Water
Conservancy District and Groundwater Management Subdistrict to purchase the gravel pit. In response
to Chair Kirkmeyer, Mr. Kimmi clarified it was a negotiated price. In response to Commissioner Cozad,
Brad Yatabe, Assistant County Attorney, stated this is a variable term used to negotiate. In response to
Commissioner Conway, Mr. Kimmi stated the purchaser is interested in the time line for ownership.
Based on Commissioner discussion regarding the mineral rights and reclamation, Commissioner Cozad
Minutes, March 18, 2015 2015-0756
Page 2 BC0016
moved to continue this item to March 30, 2015. Seconded by Commissioner Conway, the motion
carried unanimously.
• 3) CONSIDER AGREEMENT CONCERNING PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY,
PERMANENT EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN
IMPROVEMENTS TO CR 49 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS -
THISTLE DOWN, INC.: Leon Sievers, Department of Public Works, stated the terms of the purchase
for a total cost of $2,807.00. Commissioner Freeman moved to approve said agreement and authorize
the Chair to sign. The motion, which was seconded by Commissioner Conway, carried unanimously.
IR 4) CONSIDER AGREEMENT CONCERNING PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY,
PERMANENT EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN
IMPROVEMENTS TO CR 49 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS -
MICHAEL AND DAISY BOULTER: Mr. Sievers presented the details of the agreement regarding the
purchase for a total cost of $1,690.00. Commissioner Cozad moved to approve said agreement and
authorize the Chair to sign. Commissioner Moreno seconded the motion, and it carried unanimously.
• 5) CONSIDER AGREEMENT CONCERNING PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY,
PERMANENT EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN
IMPROVEMENTS TO CR 49 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS -
ROBERT AND DIXIE WALKER: Mr. Sievers stated the terms of the purchase agreement for the total
cost of $9,055.00. Commissioner Freeman moved to approve said agreement and authorize the Chair
to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously.
• 6) CONSIDER AGREEMENT CONCERNING PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY
AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CR 49 AND
AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS - GABRIELA RAMIREZ CAMPOS AND
PEDRO SAUCEDO PEREZ: Mr. Sievers presented the details of the purchase agreement for the total
cost of $23,242.00. Commissioner Conway moved to approve said agreement and authorize the Chair
to sign. Seconded by Commissioner Freeman, the motion carried unanimously.
el 7) CONSIDER DECLARING CERTAIN EQUIPMENT AS SURPLUS PROPERTY: Barbara
Connolly, Controller, explained the annual inventory of certain equipment that is surplussed because it
is obsolete or no longer in use, also stating the items retaining any value were able to be sold. In
response to questions, Ms. Connolly clarified Communications equipment does not hold it's value, most
of the Communication equipment was paid for by E911 funds, and most has been depreciated out the
cost, with exception of the phone system which is no longer in use/obsolete. Certain items will be
hauled off, and the fingerprint machines are no longer functional, lack value and cannot be repaired.
Lastly, the printers first go to the Print Shop where they try to repurpose them within the county, and if
that is not possible, they are sent to auction and what is recovered goes back in the General Fund. The
motion to declare surplus, which was made by Commissioner Freeman, and seconded by
Commissioner Cozad, carried unanimously.
PLANNING:
le 1) CONSIDER CANCELLATION AND FINAL RELEASE OF COLLATERAL FOR USE BY
SPECIAL REVIEW PERMIT #1695 - A & W WATER SERVICE, INC.: Rich Hastings, Department of
Public Works, stated that staff did the final inspection and everything was in order, therefore,
recommending final release of collateral. The motion to approve final cancellation and release
Minutes, March 18, 2015 2015-0756
Page 3 BC0016
collateral, which was made by Commissioner Conway, and seconded by Commissioner Moreno,
carried unanimously.
IR 2) CONSIDER IMPROVEMENTS AND ROAD MAINTENANCE AGREEMENT ACCORDING TO
POLICY REGARDING COLLATERAL FOR IMPROVEMENTS, AUTHORIZE CHAIR TO SIGN AND
ACCEPT OFF-SITE COLLATERAL FOR USE BY SPECIAL REVIEW PERMIT, USR13-0056 - DURAN
ENTERPRISES, LLC.: Mr. Hastings presented the details of the location and stated, per staff
requirements, the plan is acceptable. In response to Commissioner Moreno, Mr. Hastings confirmed
they have provided a company check for $3,600.00. Commissioner Conway moved to approve said
agreement, accept off-site collateral, and authorize Chair to sign. Commissioner Cozad seconded the
motion. Commissioner Conway commended the property owner for quality completion of the USR and
upgrading the site. The motion carried unanimously.
CI 3) CONSIDER IMPROVEMENTS AND ROAD MAINTENANCE AGREEMENT ACCORDING TO
POLICY REGARDING COLLATERAL FOR IMPROVEMENTS, AUTHORIZE CHAIR TO SIGN, AND
ACCEPT OFF-SITE COLLATERAL FOR AMENDED USE BY SPECIAL REVIEW PERMIT,
MUSR14-0020 — READY MIXED CONCRETE COMPANY: Mr. Hastings explained the amendment to
the USR and the terms of the agreement regarding collateral based on the change of access to
accommodate multiple pits and operations. Commissioner Moreno moved to approve said agreement,
accept off-site collateral and authorize Chair to sign. Seconded by Commissioner Conway, it carried
unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
There being no further business, this meeting was adjourned at 9:43 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COL2RADO
ATTEST: d I
/ �C1�•c� arbara KirkmeyerlDhair
Weld County Clerk to the Board M ��
C dia Mike Freeman, Pro-Tem
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D • II Clerk to the Boar `t -_-_ f•• ,
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I 1861 CH.uieA. Cad
Steve Moreno
Minutes, March 18, 2015 2015-0756
Page 4 BC0016
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