HomeMy WebLinkAbout20151913.tiff RESOLUTION
RE: APPROVE VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) GRANT
APPLICATION FOR LONG TERM CARE OMBUDSMAN FRIENDLY VISITOR PROGRAM
AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Victim's Assistance and Law Enforcement
(VALE) Grant Application for the Long Term Care Ombudsman Friendly Visitor Program from the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Human Services, Area Agency on Aging, to the Victim's
Assistance and Law Enforcement Board, commencing July 1, 2015, and ending June 30, 2016,with
further terms and conditions being as stated in said application, and
WHEREAS,after review,the Board deems it advisable to approve said application, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Victim's Assistance and Law Enforcement(VALE) Grant Application for
the for the Long Term Care Ombudsman Friendly Visitor Program from the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, Area Agency on Aging, to the Victim's Assistance and Law
Enforcement Board, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 1st day of July, A.D., 2015.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:C je&o•� , Cl /�-���
arbara Kirkmeyef, Chair
Weld County Clerk to the Board
Mike Freeman, Pro-Tem
BY: � ��i l// ..r �� i
D p y Clerk to the :•ard
�� n P. Conway
AP VEDAS TO ism Tv,z.A72•R' iiL ,� . ozad
unt -ttorney I/
U� teve Moreno
Date of signature: 742/
2015-1913
CG tfa i &cA- 864 HR0086
.,''V---------------------
,s'''. .--"' Victim's Assistance &
_' '. aka •' Law Enforcement Board
,,. , G/ '*, Nineteenth Judicial District
:x- X876. ".
August 13, 2015
Raegan Maldonado
Weld County Department of Human Services
Area Agency on Aging
PO Box 1805
Greeley, CO 80632
RE: VALE Grant Contract July 1, 2015 through June 30, 2016
Dear Raegan,
Enclosed is your agency's copy, with original signatures, of the 19th Judicial District
Victim Assistance and Law Enforcement Contract for the grant cycle July 1, 2015
through June 30, 2016.
Also enclosed is the first quarter's check for the Victim Services Project.
$ 9,000.00 Victim Services GRANT AWARD
$ 2,250.00 QUARTERLY PAYMENTS Victim Services
After receipt and review of your Quarterly Narrative and Financial Reports, due October
30,2015,January 29,2016,and April 29,2016 , you will receive the next quarter's check.
The VALE Board is pleased to assist you in this very worthwhile endeavor. Please
contact me should you have any questions regarding VALE Contract requirements.
Sincerely,
)111 (
Jo Ann Holden
VALE Board Administrator
( 0) 356-4010 X4747
olden@co.weld.co.us
enclosure
Post Office Box 1167.915 Tenth Street•Greeley,CO 80632•(970)356-4010•FAX(970)352-8023
Cott lD 4g
MEMORANDUM
DATE: June 15,2015
86t.
�T r TO: Board of County Commissioners—Pass-Around
1/4 I � r FR: Judy A.Griego, Director, Human Services
GOUtJTY
RE: Weld County Department of Human Services' Victim
Assistance and Law Enforcement(VALE)Contract for the
Long Term Care Ombudsman/Friendly Visitor Program
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval for the Departments' Victim Assistance and Law Enforcement
(VALE) Contract for the Long Term Care Ombudsman/Friendly Visitor Program.
Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement
Act,the VALE Board of the 19'h Judicial District has made the following award of$9,000.00 to
the Departments' Area Agency on Aging(AAA).The Grant Period is July I, 2015 through June
30,2016.This grant will allow AAA's Ombudsman Program to provide education to long term
care residents, family members and facility staff;and to continue the long term care friendly
visitor program.
I do not recommend a Work Session. I recommend approval of this Contract.
Approve Request
BOCC Agenda Work Session
Sean Conway "A"
Steve Moreno
Barbara Kirkmeyer
Mike Freeman
Julie Cozad
Pass-Around Memorandum;June 15, 2015 Page 1
2015-1913
den nQtt /D 98
VICTIM'S ASSISTANCE &
LAW ENFORCEMENT BOARD Nineteenth Judicial District
Post Office Box 1167—915 Tenth Street—Greeley,CO 80632-(970)356-4010-FAX(970)352-8023
19TH JUDICIAL DISTRICT
VICTIM ASSISTANCE
AND LAW ENFORCEMENT (VALE) BOARD
CONTRACT
Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act,
Article 4.2,Title 24, C.R.S., the Victim Assistance and Law Enforcement Board of the 19th Judicial
District has made the following award:
Grantee: Weld County Department of Human Services
Area Agency on Aging
315 C. North 11th Ave
Greeley, CO 80631
Grant Number: 2015-11 VS
Project Title: Weld County Long Term Care Ombudsman/Friendly Visitor Program
Grant Period: July 1, 2015 through June 30,2016
Amount of Grant Award: $9000.00
IT IS HEREBY AGREED:
1. All award disbursements are contingent upon the availability of local VALE funds.
2. The contents of the grant application will become contractual obligations of the grant
recipient and are incorporated into this contract as if fully set forth herein.
3. The grant recipient is required to submit four quarterly Financial Reports by
October 30,2015,January 29,2016,April 29,2016 and July 30,2016.Each quarterly
report is cumulative and the final report must reflect the financial activities of the entire
contract period. Financial Reporting Forms will be provided by the local VALE Board.
Grant recipients are required to use these forms.
4. The grant recipient is required to submit four quarterly Narrative Program Reports by
October 30,2015,January 29,2016,April 29,2016 and July 30,2016. These reports
must address any special conditions that are listed in this contract. The final report must
be cumulative and reflect the activity of the entire contract period. Narrative Program
Report forms will be provided by the local VALE Board: Grant recipients are required to
use these forms.
5. The Victim Services will be paid in 4 quarterly installments of$2,250: 1st payment in
July 2015 after the signed contract is received, and 2"a 3rd and 4th payments after receipt
and acceptance of the required quarterly Financial Report and Narrative Program Report
due October 30,2015,January 29,2016, and April 29,2016.
6. Failure to comply with the reporting requirements may result in the Board's termination
of this grant, return of awarded funds, and/or suspension of the grant. Failure to comply
with reporting requirements may also jeopardize future funding to this grantee.
I0/5--/9/3 (l)
PAGE20F3
7. SPECIAL CONDITIONS for the award that have been stipulated between the local
VALE Board and the grant recipient are as follows:
a. Subgrantee must notify the 19th JD VALE Board if the agency has obtained funding
for a specific 19th JD VALE grant funded position which totals more than 100%of
the total cost for that position. The agency must resolve the allocation of funds to the
satisfaction of the 19' JD VALE Board.
b. Subgrantee must notify the 19th JD VALE Board immediately in writing, via e-mail
or regular mail,of any 19"'JD VALE grant funded personnel changes or position that
is vacant for 45 days, or any change of an official and/or employee who is listed as a
responsible signatory on this 19th JD VALE grant funded project.
8. Any proposed change in the use of grant funds must be submitted in writing and
approved by the local VALE Board prior to any such change.
9. In the event all of the monies paid to the grant recipient are not expended within the
contractual period, the local VALE Board, in its discretion, may enlarge the time period
of the contract or request that monies not used be repaid to the Board. The grant recipient
shall submit written notification to the VALE Board by June 3, 2016 if the grant recipient
will have any remaining funds at the end of the grant period and wishes to use the funds
in the current grant cycle. Such requests shall include the following information:
• The amount of remaining funds;
• How the funds will be used;
• When the funds will be expenses; and
• Why the funds were not expended during the grant period.
The local VALE Board will make a decision as allowing use of the funds by June 30,
2016 and will advise the agency in writing as to their decision.
10. The grant recipient agrees that all funds received under this contract shall be expended
solely for the purposed stated in the grant and approved by tlie`logal VALE Board. Any
funds not so expended including funds lost or diverted to otherpurposes, shall be repaid
to the local VALE fund..
11. The grant recipient agrees to comply with all applicable non-discrimination legal
mandates.
12. Non-compliance with any portion of the contract may result in termination of the grant,
withholding of funds, returning money to the local VALE fund, and/or other action as
deemed necessary by the members of the local VALE Board.
13. All grant recipients shall make available to the Board or its authorized designee,upon
request,all current records and other information, including audit/financial statements,
relative to the implementation of the grant.
14. Amendments of any terms of this contract shall have prior approval of the local VALE
Board. Requests to amend this contract shall be in writing.
15. The Grantee Agency certifies by signing this contract that it shall comply with the
RESTRICTIONS ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq.
2
PAGE 3 OF 3
The grant recipient, through the following signatories, understands and agrees that any VALE
monies received as a result of the awarding of the grant application shall be subject to the terms of
this contract. Original signatures of each party to this application are required. Please use
BLUE INK to distinguish the original documents from copies
Project Director:
Signature: 1� .� w.t-� Date: -
Printed Name and Title: CI-A, jj1 ,' es ,�,�. /7/-.4 C'
Financial Officer:
Signature: 11°fr, Date: e/8AS
Printed Name and Title: Z Pan gill L '≤ ,-- fie
Authorized Official:
'� �12015
Signature: 14— Date:
Printed Name and Title: Barbara Ki rkmayar, Chair, Weld County Commissioners
VALE Board )) _
Signature: Date: '53 �/
Printed Name and Title: Be y Pascoe, Chair of VALE Board
• The Project Director:The person who has direct responsibility for the implementation of the project. This
person should combine knowledge and experience in the project area with ability to administer the project and
supervise personnel. He/She shares responsibility with the Financial Officer for seeing that all expenditures are
within the approved budget. This person will normally devote a major portion of his/her time to the project,and
is responsible for meeting all reporting requirements. The Project Director must be a person other than the
Authorized Official or the Financial Officer.
• Financial Officer: The person who is responsible for all financial matters related to the program and who has
responsibility for the accounting,management of funds,verification of expenditures, audit information and
financial reports. The person who actually prepares the financial reports may be under the supervision of the
Financial Officer. The Financial Officer must be a person other than the Authorized Official or Project Director.
• Authorized Official: The authorized official is the person who is,by virtue of their position,authorized to enter
into legal contracts for the funded agency;for example, if the funded agency is one of the following,then the
corresponding authorized official is as follows:state agency-department or division director;city-mayor or city
manager;county-chairperson of the county commissioners;sheriffs department-chairperson of the county
commissioners; police department-mayor or city manager;courts-chief judge; district attorney's office-district
attorney; institution of higher education-president of the institution or chair/dean of the appropriate department;
private non-profit agency-president or chairperson of the board of directors;school district-
superintendent/assistant superintendent. The authorized official must be a person other than the project
director or the financial officer.
NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority to
enter into contractual agreements such as this grant,you must provide official documentation of delegation (such as
bylaws or resolutions)immediately following the signature page.
3
ao/5-19/3 Li)
VALE BOARD CONTRACT - WELD COUNTY LONG TERM CARE OMBUDSMAN/FRIENDLY
VISITOR PROGRAM
STAFF APPROVAL PAGE
ATTEST Q r a� BOARD OF COUNTY COMMISSIONERS
Weld C uareckJo :;'•`• � WELD COUNTY,CO RADO
BY:
De.uty Clerk to the t°oa .�'�:��� 1 arbara Kirkmeyer,Chair
lAL
,�. Vifs.,e ., ja 5I ni5
14
APPROVED AS TO UND,'®.1I APPROVED A O BSTANCE:(,....,:..._74Controller 9- El d Offic a or De rtmen ead
APPR VEDAS TO FORM: IVR
ir's ev�u��,` Director of General Services
County Attorney
ey
3ca, (2)
•
VALE PROJECT BUDGET INFORMATION
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns I,2, and 3. ROUND TO NEAREST DOLLAR
I New Applicants fill out Column 2 only.
Continuation Applicants ALL APPLICANTS Contin
(Column 1) (Column 2) nation
2013 -2014 2014-2015 Applic
ants
(Colum
n 3)
Current Grant Award Requested Budget Increa
se or
Decrea
se
PERSONNEL • PERSONNEL (+/-)
Job Position/NAME Job Position/NAME
To Be Determined 5,850 To Be Determined 6,178 328 I
LTC Ombudsman LTC Ombudsman
Raegan Maldonado 1,748 Raegan Maldonado 1,845 97
Ombudsman Supervisor Lead Ombudsman
Fringe Benefits 1,341 Fringe Benefits 3,277 1,936
8,939 . 11,300 2,361
Subtotal Subtotal
SUPPLIES AND OPERATING SUPPLIES& OPERATING EXPENSES (+/-)
EXPENSES
Training Materials 200 200 -0
Subtotal 200 Subtotal 200 -0-
IN-STATE TRAVEL IN-STATE TRAVEL (+/-)
Mileage 500 500 -0-
Subtotal 500 Subtotal 500 -0-
PROFESSIONAL SERVICES PROFESSIONAL SERVICES (+I-)
• Subtotal 0 0 0
Subtotal
TOTAL FUNDS: $9,639 TOTAL FUNDS REQUESTED: Y' - 2,361
$ 9uoo
16
•
SECTION D- GOALS AND OBJECTIVES:
(Goal 1, objectives 1 and 2, are mandatory for all applicants.)
11. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional
and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance
victims' experience with the criminal justice system.
OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of crime
victims during the 12-month grant period.
Although a person may be a victim of multiple crimes in one criminal episode,they can be counted
only once using the predominant crime.
Definitions:
Victims: primary and secondary victims
Primary victim: The person against whom the crime was committed,except in the case of homicide, and DUI/DWI
deaths where the primary victims are the survivors of the victim. In domestic violence crimes,children of the primary
victims (who are receiving services)are also considered to be primary victims.
Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs
resulting from a crime.
Unduplicated Count: New and continuing victims served by the project. Continuing victim is a person served in the
prior grant year who is continuing to receive services in the new grant year.
EST. NO. EST. NO. • -"
VICTIMS TYPE OF CRIME VICTIMS TYPE OF CRIME
Child Physical Abuse Adults Molested as Children
- - Child Sexual Abuse Survivors of Homicide
DUI/DWI -Victims of vehicular assault or Robbery
vehicular homicide, DUI/DWI crashes or
careless driving resulting in death. • -
Domestic Violence' Assault
Other violent crimes such as hate and
10 Adult Sexual Assault bias crime, gang violence (specify).
80 Elder Abuse (including economic - Other, please specify
exploitation and fraud crimes)
TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12-MONTH PERIOD 90
•
�
4 b jC)^
OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of
unduplicated victims during the 12-month grant period.
Number of Victims Receiving Each Type of Service: Estimate the number of victims who will receive
each type of service during the grant period. A victim may receive the same type of service more than
once(i.e. counseling), but the type of service can be counted only once during the grant period. An
individual service category cannot exceed the total number of victims listed in table A.
EST. NO. EST. NO.
VICTIMS SERVICES VICTIMS SERVICES
50 Crisis/Counseling Intervention (in person) 90 Victim Compensation Assistance
(required)
40 Follow-up (includes crisis intervention by 70 Personal Advocacy
phone)
Therapy 40 Telephone contact
Group Treatment/Support Civil Legal Advocacy/Court
Accompaniment
•
Shelter/Safehouse Forensic Exam
50 Information/Referral (in person) Hospital/Clinic Response
Criminal Justice Support/ Language Services (interpretation) -
Advocacy/Court Accompaniment
Transportation
Emergency Financial Assistance
Transitional Housing
Emergency Civil Legal Attorney
Assistance
Victim Rights Act Services
•
•
Or
5
PROJECT-SPECIFIC GOALS AND OBJECTIVES:
Add at least one more goal with objectives but no more than three additional goals with no more
than three objectives per goal. Refer to Application Instructions, use format provided below.
GOAL 2: The Weld County Long Term Care Ombudsman Program will educate long term care residents
and their families about their rights and crimes committed especially against at-risk adults. This education
will include information regarding Victim Rights and Victim Compensation.
I Objective Intended Data Collection Timeframe
(list title of person Outcome/Impact
responsible)
1 The LTC Ombudsman Residents in facilities Staff documentation in During the
and Ombudsman will have knowledge of database. 12-month
Supervisor will provide their rights, crimes grant period.
1:1 education to 20 long targeting at-risk adults,
term care residents per and victim rights and
quarter. victim compensation.
2 The LTC Ombudsman Residents will have an Staff documentation in During the
.and Ombudsman opportunity to discuss database. 12-month
Supervisor will provide victim information in a grant period.
group education during 2 group setting. Involve
Resident Council facility staff in the
meetings per month. discussion.
3 The LTC Ombudsman Family members will Staff documentation in During the
and Ombudsman have the knowledge of database. 12-month
Supervisor will provide victim services, rights, grant period. '
education during 4 crimes, and information
Family Council needed when applying
meetings. for victim
compensation.
GOAL 3: The Weld County Long Term Care Ombudsman Program will provide group education about
resident rights, and elder abuse detection and response topics. This education will include information
regarding Victim Rights and Victim Compensation. ...
Objective Intended Data Collection Timeframe
(list title of person Outcome/Impact
responsible)
1 The LTC Ombudsman Nurse aide students will Staff documentation in During the 12
and Ombudsman be knowledgeable database. Training month grant
Supervisor will provide about elder abuse and evaluations. period.
education to 100-150 victims services before
nurse aide students. they begin their
employment at
facilities.
2 The LTC Ombudsman Direct care staff will be Staff documentation in During the 12
and Ombudsman informed about abuse database. Training month grant
Supervisor will provide detection and how to evaluations. period.
education to 50-100 respond, including
direct care staff. victim services. /
6t 1"
3 The LTC Ombudsman Agencies in the Staff documentation in During the 12 -
and Ombudsman Ombudsman network database. month grant
• Supervisor will provide will be made aware of period.
victim rights and victim victim rights and victim
compensation compensation. •
information to attendees
during 5-10 committee
meetings.
GOAL 4: The Weld County Long Term Care Ombudsman Program will collaborate with Adult Protective
Services when applicable.
Objective Intended .Data Collection ,. Timeframe
•
• (list title of person Outcome/Impact
responsible)
1 The LTC Ombudsman Networking with other Number of cases During the 12
and Ombudsman entities involved with at- addressed during the month grant
Supervisor will attend risk adult bases. meetings. period.
10-12 Adult Protection Include information
Networking Group about victim rights and
Meetings. victim compensation.
2 The LTC Ombudsman Referrals to appropriate Number of case referrals. During the 12
and Ombudsman program. month grant
Supervisor will refer period.
cases to APS,and
receive cases from APS.
3 The LTC Ombudsman Combined Number of collaborated During the 12
and Ombudsman investigations will allow case investigations. month grant
Supervisor will combine for gathering necessary period.
efforts with APS when data at the same time.
-appropriate.
12.QUALITY ASSURANCE PLAN: Describe the approach for evaluating t pro' t response
to the stated objectives,intended outcomes/impact and data collection
On a monthly basis,we will document all information in our ase system,"Ombudsmanager." This
will allow us to track the type of meeting attended ation provided,and the number of individuals
present. We will also distribute training ev ions when education is provided to nurse aides and direct
care staff members. The evaluatio I include questions regarding knowledge of victim rights and
victim compensation. We wi cument cases in our database in order to keep track of our collaboration
with Adult Protective S ices. All pertinent information will be documented in our quarterly VALE reports.
The long ter c community is a population that no other entity has access to like the Ombudsman
Program. We intend to ensure that this population is made aware of victim rights and victim
compensation.
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