HomeMy WebLinkAbout20151255.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MAY 4, 2015
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, May 4, 2015, at the hour of 9:00 a.m.
O ROLL CALL: The meeting was called to order by the Chair and on roll call the following
members were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair
Commissioner Mike Freeman, Pro-Tem
Commissioner Sean P. Conway
Commissioner Julie A. Cozad
Commissioner Steve Moreno
Also present:
County Attorney, Robert T. Frick
Acting Clerk to the Board, Tisa Juanicorena
Controller, Barbara Connolly
el MINUTES: Commissioner Moreno moved to approve the minutes of the Board of County
Commissioners meeting of April 29, 2015, as printed. Commissioner Conway seconded the motion,
and it carried unanimously.
e CERTIFICATION OF HEARINGS: Commissioner Conway moved to approve the Certification of
Hearings conducted on April 29, 2015, as follows: 1) USR15-0011 - Circle B Land Company, LLC, do
Bill Barrett Corporation; 2) USR15-0004 - Teri Schwartzkopf; 3) USR15-0008 - Douglas and Dawn
Detienne, do West Greeley Self Storage. Commissioner Cozad seconded the motion, which carried
unanimously.
• AMENDMENTS TO AGENDA: There were no amendments to the agenda.
• CONSENT AGENDA: Commissioner Freeman moved to approve the Consent Agenda as
printed. Commissioner Cozad seconded the motion, and it carried unanimously.
U PROCLAMATIONS: MENTAL HEALTH MONTH - MAY, 2015 — Chair Kirkmeyer read the
proclamation for the record. Larry Pottorff, thanked the Commissioners for the proclamation and their
support of a very important issue for the community. Commissioner Conway requested that Mr., Pottorff
introduce the board members and they were presented as Joanna Sinnwell, Director of Business
Development Program, Paleri Mann, and Jim Riesberg, members of the Board of Directors.
Commissioner Conway expressed his appreciation for the leadership with mental health and the effort
being made to assist people in a timely fashion with the help they need. He also thanked the board
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members for their continued support, service to the community and leadership. Commissioner Cozad
expressed her appreciation for all the work being done with North Range Behavioral Health and the
Crisis Center and she is grateful that services will be available in the south part of the County, since
there is a real need for services that direction. Commisssioner Freeman, Moreno and Chair Kirkmeyer
agreed with the previous statements, thanked the team and reiterated that it is ok to seek help. (Clerk's
Note: The meeting was paused for a photo opportunity.)
rEi PRESENTATIONS: RECOGNITION OF SERVICES, PUBLIC HEALTH AND ENVIRONMENT —
CHERYLYN DARNELL: Chair Kirkmeyer read the Certificate in to the record recognizing her dedicated
service to the county and the citizens. Trevor Jiricek expressed his appreciation for Ms. Darnell and
presented her with an honorary pin and she was presented with a plaque for her service. Dr. Wallace
also expressed his appreciation for her service with the laboratory, and keeping it accredited with the
Federal Government. Commissioner Moreno thanked her for her dedication and wished her many
years of happiness. Commissioner Freeman thanked Ms. Darnell as well as stating she will be hard to
replace for what she provided for the County. Commissioner Cozad congratulated Ms. Darnell, echoed
what Mr. Jiricek and Dr. Wallace said about her professionalism and also told her that it was a pleasure
to work with her. Commissioner Conway thanked Ms. Darnell for her 21 years of service and her
leadership. Last of all, Chair Kirkmeyer thanked her for the professionalism and being part of Team
Weld. Ms. Darnell said this has been the best job ever, and that she has been blessed to work with
great people and it is really hard to leave. (Clerk's Note: The meeting was paused for a photo
opportunity.)
El PUBLIC INPUT: No public input was given.
BIDS:
CI 1) APPROVE BID #61500062, SENIOR NUTRITION MEALS/ DELIVERY SERVICE -
DEPARTMENT OF HUMAN SERVICES: Trevor Jiricek, Director of General Services, presented the
terms of the sole bid from Commission Now, LLC, dba The Greeley Gopher, for the base cost of
$7,472.00. Eva Jewell, Director of the Area Agency on Aging, in response to Commissioner
Conway,explained the vendor would have to provide transit to move food and that they are basically a
courier service. There aren't that many vendors that are willing to transport throughout the county and
the vehicles aren't properly equipped. In response to Commissioner Cozad, Ms. Jewell stated County
owns the equipment to keep the food at proper temperature, and they are housed at UNC where the
food is loaded up. Commissioner Moreno moved to approve the low bid. The motion was seconded by
Commissioner Cozad, and it carried unanimously.
Fl 2) APPROVE BID #61500085, CODE CODIFICATION SERVICES - CLERK TO THE BOARD
(CON'T FROM 4/20/15): Mr. Jiricek presented the terms of the low bid and overall highly evaluated
vendor, Municode. Commissioner Conway moved to approve the low bid as recommended by staff.
Seconded by Commissioner Freeman, the motion carried unanimously.
3) PRESENT BID #61500114, CARPET CLEANING - NORTH BUSINESS PARK -
DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Jiricek stated that staff received five (5) bids
and would bring back a recommendation on May 18, 2015. In response Commissioner Conway
mentioned concerning the large difference in bid amounts, Toby Taylor, Director of Building and
Grounds, stated he will review closely.
OLD BUSINESS:
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El 1) CONSIDER FOURTEEN (14) PARKING SPACE LEASES WITH VARIOUS ENTITIES (CON'T
FROM 4/27/15): Mr. Taylor, explained the various leases are related to square footage. In response to
Commissioner Conway, Mr. Taylor explained the terms of the standard form of lease agreement.
Commissioner Conway requested to continue the matter to May 6, 2015, to allow time to review, and
meet with Mr. Taylor. The motion, which was seconded by Commissioner Freeman, carried
unanimously
NEW BUSINESS:
El 1) CONSIDER APPLICATION FOR TEMPORARY ASSEMBLY MORE THAN 350 PERSONS
ON JUNE 6 AND 7, 2015 - ROCKY MOUNTAIN WILDLIFE CONSERVATION CENTER, INC., DBA
THE WILD ANIMAL SANCTUARY: Bob Choate, Assistant County Attorney, presented the terms of the
application stating it is identical to previously approved applications. Jason Maxey, Public Relations
Director for the Wild Animal Sanctuary stated the 720 acres consists of multiple parcels, this is a
two- day festival, and there will be live music, vendors and food booths. There are currently 1,000
registrants and he explained the various race events. All of the agreements are in place for emergency
services, security and other amenities. Commissioner Conway commented this is the largest visited
facility in Weld County, in terms of tourism. In response to Commissioner Conway, he confirmed they
are sending out written notices to neighbors. In response to Commissioner Moreno's question about
liquor, Mr. Maxey stated that it will be contained in a controlled area and that they are serving craft
beers. Commissioner Conway moved to approve said temporary assembly application. The motion
was seconded by Commissioner Moreno, and it carried unanimously.
el 2) CONSIDER APPLICATION FOR SPECIAL EVENTS PERMIT ON MAY 16, MAY 30, JUNE 6,
JUNE 7, JUNE 13, JUNE 27, JULY 11, JULY 25, AUGUST 8, AND AUGUST 22, 2015 - THE WILD
ANIMAL SANCTUARY: Mr. Choate stated the terms of the application to allow the serving of alcohol for
fundraising purposes, and no concerns were expressed from referrals. Mr. Maxey explained it is for
specific fund raising dinners. Commissioner Cozad moved to approve said application for special
events permit and authorize the Chair to sign. Commissioner Conway seconded the motion, and it
carried unanimously.
3) CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES - ADVANCED
FORMING TECHNOLOGY, INC.: Christopher Woodruff, Weld County Assessor, presented the details
of the petition for abatement based on a re-evaluation of the property staff recommends the denial of
the petition based on further research. Mr. Woodruff explained that they received communication from
the tax agent that they would accept administrative denial. Commissioner Freeman moved to deny
said petition for abatement or refund of taxes.. The motion was seconded by Commissioner Moreno,
and it carried unanimously.
el 4) CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES - GEP INVESTMENTS,
INC: Mr. Woodruff again presented the terms of the request for abatement, for the TransWest Trucking
facility. He noted the agent is requesting administrative denial. The motion to deny, which was made by
Commissioner Cozad, and seconded by Commissioner Conway, carried unanimously.
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le 5) CONSIDER LOYAL ADVANTAGE AGREEMENT - CENTURYLINK COMMUNICATIONS,
LLC: Ryan Rose, Director of the Department of Information Technology, explained the terms of the
24-month extension to include two current internet circuits and adding more megabytes for the Disaster
Recovery Business Continuity Plan. In response to Commissioner Cozad's question, Robert Frick,
County Attorney, stated he reviewed the contract and gives his consent. Commissioner Conway moved
to approve said agreement and authorize the Chair to sign. The motion was seconded by
Commissioner Cozad, and it carried unanimously.
el 6) CONSIDER TEMPORARY CLOSURE OF INTERSECTION AT CR 45 AND US HIGHWAY 34:
Janet Lundquist, Department of Public Works, stated that the intersection will close effective May 4,
2015, through May 10, 2015, as requested by Flatirons for a culvert replacement. In response to
Commissioner Moreno, she stated some projects may move quicker than average, and they try to plan
ahead due to weather conflicts. Commissioner Freeman moved to approve said temporary closure.
Seconded by Commissioner Moreno, the motion carried unanimously.
7) CONSIDER TEMPORARY CLOSURE OF INTERSECTION AT CR 45.5 AND US
HIGHWAY 34: Ms. Lundquist presented the terms of the closure from May 9, 2015, through May 18,
2015. In response to Commissioner Conway, she stated the contractor is in the process of asking for
an extension, based on problems with collecting water onsite, which has been further compounded
with issues subcontracting and scheduling, Ms. Lundquist stated she will return in the event of an
extension. In response to Commissioner Cozad, the work on CR 45 will be the primary focus and
CR 45.5 won't be closed until all work on CR 45 is complete. Commissioner Cozad moved to approve
said temporary closure. The motion, which was seconded by Commissioner Moreno, carried
unanimously
El 8) CONSIDER TEMPORARY CLOSURE OF VARIOUS COUNTY ROADS FOR AN INDEFINITE
PERIOD, DUE TO FLOODING AND NECESSARY REPAIRS: Ms. Lundquist reported the roads on the
list are currently closed. Commissioner Conway moved to approve said temporaray closurse The
motion was seconded by Commissioner Freeman, and it carried unanimously.
ti 9) CONSIDER WORK ORDER FORM (FLOOD REPAIRS - EM -BR54/13A) PURSUANT TO
AGREEMENT FOR DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES FOR
PERMANENT REPAIRS - BOHANNAN HUSTON, INC.: Richard White, Department of Public Works,
requested the Board to approve the terms of the Work Order. Commissioner Conway moved to
approve said work order and authorize the Chair to sign. Commissioner Moreno seconded the motion,
and it carried unanimously.
El 10) CONSIDER DECLARING CERTAIN WATER RIGHTS AS SURPLUS PROPERTY AND
AUTHORIZE SALE OF SAME TO WESTERN EQUIPMENT AND TRUCKS, INC. (BID #B1500014);
Mr. Jiricek presented the one offer for $70,000, for 1/4 shares. Commissioner Freeman moved to
approve said sale of surplus property. The motion was seconded by Commissioner Conway, and it
carried unanimously.
Minutes, May 4, 2015 2015-1255
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RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
There being no further business,this meeting was adjourned at 10:08 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY,COLORADO
ATTEST:dardiutv
-garbara Kirkmeyr,Chair
Weld County Clerk to the Board
Mike Freeman, Pro-Tern
BY: ► It I /.11 1 �01111•Inv,„
De.u Clerk to the Board �� j .
� .n P.Conway
tcet
h W1 A.Cozad
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Steve Moreno
Minutes,May 4,2015 2015-1255
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