HomeMy WebLinkAbout20150437.tiff RESOLUTION
RE: APPROVE GRANT PROJECT APPLICATION FOR THREE (3) KIOSKS TO INCREASE
ACCESS FOR MEDICAID AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Grant Project Application for three (3)
Kiosks, to increase access for Medicaid, from the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, and the Colorado Department of Healthcare Policy and Financing, commencing
upon execution of signature, and ending upon expenditure of funds no later than June 30, 2015,
with further terms and conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Grant Project Application for three (3) Kiosks, to increase access for
Medicaid, from the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, to the Colorado
Department of Healthcare Policy and Financing be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 11th day of February, A.D., 2015
BOARD OF COUNTY COMMISSIONERS
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COUNTY, COLORADO
ATTEST:dem , �,/ :�
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Weld County Clerk to the Board
/ \`'��'len% Mike Freeman, Pro-Tem
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D-city Clerk to a Bo-fa e' "' XCUSED
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APPROV AS TO ;i
q � -� °ulie Cozad
County Attorney
Steve Moreno
Date of signature: ala0
C Ct kts itinc r) Ats 2015-0437
HR0086
1861 MEMORANDUM
DATE: February 4, 2015
N T Y TO: Barbara Kirkmeyer, Chair, Board of County Commissioners
FROM: Judy A. Griego, Director, Human Services e a
RE: Weld County Department of Human Service rant Project
Application for the Purchase of Three (3) Kiosks funded by
the Colorado Department of Health Care Policy and
Financing (HCPF)
Enclosed for Board approval is the Weld County Department of Human Services Grant Project
Application for the purchase of three (3) Kiosks funded by the Colorado Department of Health
Care Policy and Financing (HCPF). This application was reviewed under the Board's Pass-
Around Memorandum dated January 28, 2015, and was approved for placement on the Board's
Agenda.
HCPF has made Medicaid funds available to county departments of human/social services to
fund certain projects to increase access for Medicaid. We are requesting a one-time project to
purchase three kiosks so county residents may apply for Medicaid on their own through PEAK
Medicaid case. We have worked with County IT to determi
ne costs of
and/or inquire about their
Kiosks. The funds, if approved by the Board and HCPF, must be spent by June 30, 2015.
such ppP
We are locating one Kiosk at the Greeley campus in our computer resource room, one at the Ft.
Lupton building, and one in the southwest building.
If you have questions, please give me a call at extension 6510.
//EDO) 2015-0437
62 02-iI-/C 1''I8.008 Lo
GRANT PROJECT APPLICATION
Applicant: Weld County Department of Human Services
This form must be completed and submitted for each distinct project for which funding is
requested.
Projects for which grant funding is requested must meet the following criteria:
> The project impacts or involves Medicaid clients.
> Project work and expenditures must be completed by June 30, 2015.
> A project plan and detailed budget is submitted with the grant application.
> The project does not duplicate existing contractual responsibilities.
Page 1 of 6
GRANT PROJECT APPLICATION
Applicant: Weld County Department of Human Services
PROJECT DESCRIPTION
Identify the Grant Program goal that will be addressed with the proposed project.
1. Provide another option for residents of Weld County to apply for Medicaid, make changes
to their case, do a redetermination and get a Medicaid card printout.
2. Help residents gets use to using the computer/Program Eligibility and Application Kit
(PEAK) now and for the future.
Provide an explanation of the proposed project.
The Weld County Department of Human Services (Department) is proposing to purchase three
kiosks that will be located in three county offices, for residents of Weld County to conduct
business such as applying for Medicaid, making changes to their case, completing a
redetermination and getting a Medicaid care printout.
With Weld County being approximately 4,000 square miles, the county is one of the largest
geographical counties in the state. One kiosk will be located in each of our public assistance
eligibility offices, Del Camino (Southwest Weld), Fort Lupton(Southeast Weld) and Greeley
(North) Offices for residents to use for PEAK.
By purchasing these kiosks, residents can also learn how to maneuver the PEAK website. This
will allow them to become more comfortable with navigation within the website. So, another
goal would be that residents get used to using the website to do business listed above. By
doing this, this allows residents one more option to do business with the Department versus
calling or coming into the Department. In addition, with smart phones becoming more popular,
residents can start using their phone to conduct business via this website.
(Expand box as needed)
Page 2 of 6
GRANT PROJECT APPLICATION
Applicant: Weld County Department of Human Services
FEASIBILITY OF PROPOSAL IN ACHIEVING A GRANT PROGRAM GOAL
Describe the intended plan for measuring and tracking goals and objectives of the project,
identifying the individual responsible for each activity.
The Department will have a questionnaire for residents to complete after using the kiosk to
conduct Medicaid business. This questionnaire will ask what type of Medicaid business is
being conducted: applying for Medicaid, reporting a change, completing a redetermination
and/or getting a Medicaid card printout. This questionnaire will also include, "will you use the
PEAK website in the future to conduct business?" In addition, there will be a question that
includes, "now that you have used the PEAK website, what will be your primary way to
conduct business with the Department?: The PEAK website, calling the Department, coming
into one of our offices or other? Please explain."
The feedback on questionnaires will be tracked and analyzed on a monthly basis. The goal
would be that we have approximately 100 people a month using the kiosks for Medicaid
business by the end of the grant period. Another goal would be to have 80% of the individuals
using the kiosks start using the PEAK website as the primary form of conducting Medicaid
business with the Department, in the future.
(Expand box as needed)
Page 3 of 6
GRANT PROJECT APPLICATION
Applicant: Weld County Department of Human Services
FEASIBILITY AND REASONABLENESS OF THE BUDGET
Provide a narrative that explains how the budget categories and amounts were determined.
Describe any intended inclusion of applicant resources dedicated to the project, identifying
these resources as applicant provided.
(Expand box as needed)
Our budget is fairly simple for this project, as it involves the purchase, installation, and tracking of the
use of three kiosk-style computers at three sites. All of the work will be performed by county staff.
PROJECT WORK PLAN
Provide a work plan that lists the major task/activities and due dates to be performed to
accomplish the project's goal(s).
RESPONSE (part 1): Complete the following table. Expand the table as needed.
AMOUNT GRANTEE
WILL BE PAID UPON
COMPLETION ACCEPTANCE OF
MAJOR TASK OR ACTIVITY DATE DELIVERABLE DELIVERABLE
Purchase and Install three (3) Completed installations,
kiosk-style work-stations in kiosks ready for clients'
three locations. 2/28/14 use. $ 4,273.08
Develop and print
questionnaires kiosk users Questionnaires printed
will complete to provide and made available at
feedback regarding their kiosks. Tracking
experience. 3/31/14 mechanism established. $ 725.14
RESPONSE (part 2): Provide any notations or details regarding the work plan below,if needed.
Detail of Work Plan line items is provided in the "Project Budget" section.
Page 4 of 6
GRANT PROJECT APPLICATION
Applicant: Weld County Department of Human Services
PROJECT BUDGET
Provide a budget that includes a detailed itemization of project costs including personnel and
other items directly associated with the implementation of the project. The total budgeted
amount should equal the total amount paid for Deliverables on the Project Work Plan.
RESPONSE (part 1): Complete the following project budget. Expand as needed.
PROJECT BUDGET
RATE AND
ITEM UNIT OF
BRIEF DESCRIPTION MEASURE QUANTITY TOTAL FOR PROJECT
OptiPlex 3020 Small Form Factor
BTX Base (210-ABDX) $664.41/Unit Three (3) $ 1,993.23
Dell 22" Monitor—P221414
(320-9791) $155.00/Unit Six (6) $ 930.00
Inteset Secure Lockdown(Kiosk
Software) $29.95/Pkg. Three (3) $ 89.85
Installation Labor $70.00/Hour Eighteen(18) $ 1,260.00
Questionnaire Development and
Tracking Mechanism
Development -Labor $34.53/Hour Sixteen(16) $ 552.48
Questionnaire Printing $172.66
PROJECT BUDGET TOTAL $ 4,998.22
RESPONSE (part 2): Expenditures associated with awarded grant funds must be tracked and
accounted for separately from other county administration expenditures. Please describe the methodology
you will utilize to track these expenditures.
Costs associated with this project will be assigned to a specific account code combination in Banner,
our County accounting system, which will mirror the CFMS coding assigned to the project. Time spent
on the Questionnaire Development and Tracking Mechanism will be tracked to this same coding
through PeopleSoft, our County personnel payroll system.
Page 5 of 6
GRANT PROJECT APPLICATION
Applicant: Weld County Department of Human Services
ATTEST: dia:44J ', s 4 BOARD OF COUNTY COMMISSIONERS
Weld C• -my Clerk tot ' ' . _{ "�` WELD COUNTY, COLORADO
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BY: --���%�.�ir��ri"'••r '��i//V a <<!. _! �- • fi.a�
Deputy CI to the Barbara Kirkme -r, Chair FEB 1 1 2015
APPROVED AS O FUNDING: APPROVED A TO UBSTANCE:
Controller El ed ArOffic al or a artm t Head
APPR D AS TO FORM: i /A-
Director of General Services
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Page6of6 a i d/5'd 37
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