HomeMy WebLinkAbout20150925.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
APRIL 6, 2015
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, April 6, 2015, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following
members were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair - EXCUSED
Commissioner Mike Freeman, Pro-Tem
Commissioner Sean P. Conway
Commissioner Julie A. Cozad
Commissioner Steve Moreno
Also present:
County Attorney, Robert T. Frick
Clerk to the Board, Esther E. Gesick
Accounting, Chris D'Ovidio
El MINUTES: Commissioner Moreno moved to approve the minutes of the Board of County
Commissioners meeting of April 1, 2015, as printed. Commissioner Cozad seconded the motion, and it
carried unanimously.
12 CERTIFICATION OF HEARINGS: Commissioner Conway moved to approve the Certification of
Hearings conducted on April 1, 2015, as follows: 1) USR14-0063 — Mariano Gonzalez, c/o Ignacio
Gallegos; and 2) USR14-0044 — Manuel Favela, do Joshua Trevathan. Commissioner Moreno
seconded the motion, which carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
le CONSENT AGENDA: Commissioner Cozad moved to approve the Consent Agenda as printed.
Commissioner Moreno seconded the motion, and it carried unanimously.
PROCLAMATIONS:
1) DAY OF THE YOUNG CHILD — APRIL 11, 2015: Chair Pro-Tem Freeman read the
proclamation for the record. Caroline Gelatt, United Way/Promises for Children, stated this will be the
34th annual Northern Colorado Children's Festival on Saturday, April 11, 2015, and they are looking
forward to having Commissioner Cozad present the award. She stated this is a great learning
opportunity for young parents with some new presentations to include a Drive Safe texting simulator
and District 6 is bringing the Bus Safety team. Sheri Hannah-Ruh, Director of Promises for Children,
thanked the Board for the proclamation and for the continuous supprt. She invited the Board to attend
Minutes, April 6, 2015 2015-0925
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the 2015 Kids Count community luncheon and presentation on April 9, 2015. Commissioner Cozad
commended them for all of the important work they are doing. Commissioner Conway stated he is
impressed by how the event has grown over the years and provides the community a lot of great
information, striving to make the community kid friendly. Commissioner Moreno stated he plans to
attend and agreed with previous comments. (Clerk's Note: The Board paused for photo opportunity.)
O PUBLIC INPUT: No public input was given.
BIDS:
e 1) APPROVE BID #B1500032, RFQ, ENGINEERING DESIGN SERVICES FOR ROAD HAUL
PROJECTS CR'S 32 AND 39 - DEPARTMENT OF PUBLIC WORKS: Trevor Jiricek, Director of
General Services, stated staff recommends approval of the proposal from Baseline Corporation, in the
amount of $324,462.50. He reviewed the history of Work Session results defined by the QBS process
starting with eight proposals and narrowed to three, with formal acceptance. In response to
Commissioner Cozad, Don Dunker, Department of Public Works, explained the scoring process and
Mr. Jiricek clarified that although Baseline is not the low bid they are the best qualified and offer the
best quality of service. Mr. Dunker reviewed the estimated costs of the top three vendors, and
explained the ranking regarding cost, experience, and within the budget all resulting in warranted best
ranking and less likely to result in change orders. Commissioner Moreno moved to approve the bid
from Baseline Coroporation, as recommended by staff. Seconded by Commissioner Conway, the
motion carried unanimously.
• 2) APPROVE BID #B1500051, GRAVEL SUPPLY (SURFACE) - DEPARTMENT OF PUBLIC
WORKS: Mr. Jiricek stated staff recommends award to VCA Aggregates, LLC, for the northern part of
the County for a cost of $220,500.00, and to Crossfire Aggregate Services, LLC, for the central area of
the County for a cost of$159,000.00, and to L.G. Everist, Inc., for the southern portion of the County for
a cost of $257,500.00. Commissioner Conway stated cost savings are recognized when the hauling is
accounted for by partitioning the County. Commissioner Conway moved to approve said bids as
recommended by staff. Seconded by Commissioner Cozad, the motion carried unanimously.
3) APPROVE BID #B1500071, AS BUILT, DESIGN BUILD (822 W 7TH ST BLDG) -
DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Jiricek stated staff recommends acceptance of
low, complete bid from Crumpton and Associates Architects, in the amount of $41,000.00.
Commissioner Cozad moved to approve said bid as recommended by staff. The motion, which was
seconded by Commissioner Moreno, carried unanimously.
CJ 4) APPROVE BID #B1500083, ASBESTOS REMOVAL (1024 9TH AVE BLDG) -
DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Jiricek stated staff received 11 bids and, upon
review, they recommend approving the overall low bid from Argus Contracting for a total of $57,600.00.
Toby Taylor, Director of the Department of Buildings and Grounds, stated it is the low bid when all
aspects of the project are factored in. Commissioner Conway moved to approve the low bid as
recommended by staff. The motion was seconded by Commissioner Moreno, and it carried
unanimously.
0 5) PRESENT BID #B1500075, WCR 49/44 INTERSECTION IMPROVEMENTS - DEPARTMENT
OF PUBLIC WORKS: Mr. Jiricek presented the three bids received and stated staff will make a
recommendation to the Board on April 20, 2015.
Minutes, April 6, 2015 2015-0925
Page 2 BC0016
6) PRESENT BID #61500085, CODE CODIFICATION SERVICES — CLERK TO THE BOARD:
Mr. Jiricek presented the three bids received and stated staff will make a recommendation to the Board
on April 20, 2015.
OLD BUSINESS:
CI 1) CONSIDER AMENDMENT #5 TO TECHNICAL CURRENCY PROGRAM AGREEMENT AND
AUTHORIZE CHAIR TO SIGN - XEROX GOVERNMENT SYSTEMS, LLC: Ryan Rose, Director of
Information Technology, stated this amended agreement provides system upgrades and maintenance
for the Banner Finance System, Banner Document Imaging System, Oracle Database, and Oracle
Application Server for Weld County. He reviewed the terms and provisions as further detailed in his
memorandum. Commissioner Moreno moved to approve said amended agreement and authorize the
Chair to sign. Commissioner Cozad seconded the motion, which carried unanimously.
NEW BUSINESS:
re 1) CONSIDER STAFFING SERVICES STATEMENT OF WORK FOR PEOPLESOFT UPGRADE
DOCUMENTATION AND AUTHORIZE CHAIR TO SIGN — REMY CORPORATION: Mr. Rose stated
the Remy Corporation is responsible for upgrading and training staff regarding PeopleSoft 9.2 and this
statement of work allows Mr. Bill White the time needed to finalize the documentation and knowledge
transfer to staff, and it falls within the allotted budget. Commissioner Conway moved to approve said
statement of work and authorize the Chair to sign. Seconded by Commissioner Moreno, the motion
carried unanimously.
El 2) CONSIDER STAFFING SERVICES STATEMENT OF WORK FOR PEOPLESOFT UPGRADE
AND AUTHORIZE CHAIR TO SIGN — REMY CORPORATION: Mr. Rose stated the Remy Corporation
is providing Consultant Derrick Flowers to perform the following contractual services: PeopleSoft 9.2
upgrade on HCM Time and Labor, implementing Time and Labor with Absence rules 9.2; and lastly,
provide custom solution development, test, documentation, deployment and roll off/knowledge transfer
to staff. This segment of the project allows up to 110 hours. Commissioner Moreno moved to approve
said statement of work and authorize the Chair to sign. The motion, which was seconded by
Commissioner Conway, carried unanimously.
la 3) CONSIDER FATIGUE RISK MANAGEMENT HEALTH AND SAFETY STRATEGY AND
AUTHORIZE CHAIR TO SIGN - 3:1 CORPORATE HPM SOLUTIONS: Staci Datteri-Frey, Department
of Human Resources, explained the focus of this project is on fatigue and risk management, specifically
within the Department of Public Works, and it has been budgeted. Commissioner Conway stated the
purpose is to allow current Public Works employees to stay fit enough to renew their CDL Licenses,
because they are valued by the County. Commissioner Conway moved to approve said agreement
and authorize the Chair to sign. The motion, which was seconded by Commissioner Cozad, carried
unanimously.
El 4) CONSIDER TEMPORARY CLOSURE OF CR 42 AT INTERSECTION WITH CR 29: Janet
Lundquist, Department of Public Works, stated this closure is effective April 13, 2015, through April 22,
2015, and staff will only be closing the road during the daytime hours and re-open this intersection after
3:00 p.m. each day. She stated message boards will be used to notify drivers and magnesium chloride
will be used for dust abatement for the gravel portion of the detour route. Staff have notified school
district and emergency responders. In response to Commissioner Cozad, Ms. Lundquist clarified the
ten (10) days includes paving, staff does not anticipate needing more than 10 days, and message
boards are up. Commissioner Conway moved to approve said temporary closure. Commissoner
Cozad seconded the motion, and it carried unanimously.
Minutes, April 6, 2015 2015-0925
Page 3 BC0016
a 5) CONSIDER AGREEMENT CONCERNING PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY,
PERMANENT EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN
IMPROVEMENTS TO CR 49 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS -
VIRTUS AND AMY JO BANOWETZ: Tiffane Johnson, Department of Public Works, reviewed the
terms and provisions of the agreement for a total cost of $24,356.00. Commissioner Moreno moved to
approve said agreement and authorize the Chair to sign. Commissioner Cozad seconded the motion
and also stated during her most recent Coffee with Cozad, she visited with some of the first residents
that negotiated regarding CR 49 changes and reported they appreciated how they were treated. The
motion carried unanimously.
a 6) CONSIDER AGREEMENT CONCERNING ROADSIDE VEGETATION MAINTENANCE AND
AUTHORIZE CHAIR TO SIGN: Tina Booten, Department of Public Works - Weed and Pest Division,
stated they have received a grant award for $51,000.00, and in-kind match of $12,750.00, to do
pre-seeding, mowing and spraying in preparation for revegetation efforts. In response to Commissioner
Conway, Ms. Booten stated this project will allow revegetation of beneficial plants to reduce mowing
and spraying. Ms. Lundquist clarified this is the first time the County has been awarded State
Transportation Alternative Program (TAP) dollars and the Department is very pleased with the award.
Commissioner Conway moved to approve said agreement and authorize the Chair to sign. The motion,
which was seconded by Commissioner Moreno, carried unanimously.
al 7) CONSIDER FIRST AMENDMENT TO LEASE AGREEMENT AND AUTHORIZE CHAIR TO
SIGN - NCMC, INC.: Bob Frick, County Attorney, explained the primary purpose of this amendment is
for an extension to the existing lease term. Commissioner Conway moved to approve said lease
amendment and authorize the Chair to sign. The motion was seconded by Commissioner Cozad, and
it carried unanimously.
a 8) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL
AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE, AND AUTHORIZE CHAIR TO SIGN
- FARMER MINERALS, LLC: Esther Gesick, Clerk to the Board, reviewed the terms of the lease for
1.204 mineral acres, in the amount of $1,444.80. Commissioner Cozad moved to waive the bid
procedure, approve said lease and authorize the Chair to sign. Commissioner Moreno seconded the
motion, which carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
Minutes, April 6, 2015 2015-0925
Page 4 BC0016
There being no further business, this meeting was adjourned at 9:41 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: Jet-0;44
EXCUSED
Barbara Kirkmeyer, Chair
Weld County Clerk to the Board
Mike Freeman, Pro-Tern
De Clerk tot - Board Iii 1 a`�
a -�an P. Conwa /
�' lie A.
Cozad
Steve Moreno
Minutes, April 6, 2015 2015-0925
Page 5 BC0016
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