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Home My WebLink About20150444.tiff �1j Colorado Division of Homeland Security Grant NOI / Application ,(1 1, Emergency Management CDBG - DR Recover Colorado Infrastructure Program KTHIS SECTION FOR STATE USE ONLY DHSEM Identification Number: Colorado Point of Contact: CDBG-DR Program Manager Date NOI (Part A) Received: Colorado DHSEM 9195 East Mineral Avenue, Suite 200 Date Application (Part B) Received: Centennial, Colorado 80112 Office: 720.852.6713 Date Next Steps Letter Transmitted: Fax: 720.852.6750 NOS cdps dhsem cdbg@state.co.us il PART A - NOI: PROJECT OVERVIEW I . Applicant Legal Name: Weld County. Colorado 2. Applicant Type: ✓ Local Government Private Non-Profit (Attach copy of 501c3, if applicable) 3. Project Title: ( 1 ) - Infrastructure County Road 87 4. Proposed Project Total Cost: 81 .978. 185.73 CDBG-DR-I Request: S1 ,936,885.09 5. Certifications: The undersigned assures fulfillment of all requirements of the CDBG-DR Recover Colorado Infrastructure Program as contained in the program guidelines and that all information contained herein is true and correct to the best of my knowledge. The governing body of the applicant has duly authorized the document, commits to the non-Federal and State share identified in the Budget, and hereby applies for the assistance documented in this application. Also, the applicant understands that the project may proceed ONLY AFTER a GRANT AGREEEMENT is approved. Mike Freeman Weld County Commissioner , Pto—Tem (970) 356-4000 Typed Name of Authorized Applicant Agent I7rl c Telephone Number 'MSc ti...t.e...."-, MAY 272015 Srt,,nut,re of Authorized Applicant Agent Date Signed 0 Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page l of 20 denZeiselt 6-1241.41.L. 5-.27— .2o e 5 ce., Acct; oe-m Jots---oyyy ('DUG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency \lanagement PART A - NOI: APPLICANT INFORMATION 1 . Applicant Legal Name: Weld County Colorado 2. FIPS Code: 123 DUNS Number: 07575-7955 3. U.S. Congressional District: 4th Congressman Name: 4. State Senatorial District: 1 Senator Name: M r. Cory Gardner 5. State Legislative District: 50 Representative Name: Mr. Ken Buck 6. Primary Point of Contact: The Primary Point of Contact is the person responsible for coordinating the implementation of this proposal, if approval is granted. Ms. I Mr. IN Mrs. ill First Name: Roy Last Name: Rudisill Title: Director Organization: Weld County Office of Emergency Managemc Street Address: 1 150 O Street city: Greeley State: Colorado Zip Code: 80631 Telephone: ( i / U )iUd Fax: (y / U ), it 16 Mobile: (9 /U ) 38 ' -U E-mail Address: rrudisillco .weld . co 7. Alternate Point of Contact: The Alternate Point of Contact is the person that can address questions or concerns in the Primary Point of Contact's absence. \ k. ✓ Mr. \1i First Name: Barb Last Name: Connally Title: Controller Organization: Weld County Government Street Address: 1150 O Street City: Greeley State: Colorado zip Code: 80631 Telephone: (y / U )�45 1 , \: It UU)iio- I6 Mobile: E-mail Address: bconnolly a(7co .weld . 8. Application Prepared by: \ k. Mr. V Mrs . First Name: Kyle Last Name: Jones Title: Planner Organization: Arcadis-US Street Address: City: Tallahass( State: FL Zip Code: 32309 Telephone: (til liMI6 1 . x: Mobile: (Z2b , iUl-3 E-mail Address: kyle . iones c(�arcadis- 9. Authorized Applicant Agent: Ms. O Mr. II Mrs. III First Name: Barbara Last Name: Kirkmeyer Title: COMMiSSii Organization: Weld County Street Address: 1150 O Street, P . O . Box 758 City: Greeley State: Colorado Lip Code: 80631 Telephone: k / U )036 1-, x: Mobile: E-mail Address: bkirkmeyer Unco .welc The Authorized Applicant Agent MUST be the chief executive officer, mayor, etc. This person must be able to sign contracts, authorize funding allocations or payments, etc. II Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 2 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management PART A - NOI: PROJECT DESCRIPTION & NATIONAL OBJECTIVES MET 1. Project - Eligible Activity Description: Describe the proposed project. Explain how the proposed project will address recovery and/or resilience needs in your community either independently or as part of a larger project. Include a description of the desired outcome and the recovery objective(s) to be achieved. This narrative should describe the CDBG-DR Eligible Activity. In an effort to achieve resiliency from the severe storms and minimize risk to the general public, Weld County addressed severe damage and hazardous conditions to and along County Road 87 through emergency work . With the permanent work and hazard mitigation still outstanding , Weld County has completed engineering estimates to address the construction costs for the eligible permanent work and hazard mitigation along the damaged site locations of CR 87 . The County is wanting to pave a stretch of CR 87 and lay turf reinforcement mat (TRM ) to mitigate the reoccuring washouts that happen at this site . TRM will stop the flood waters from undercutting the shoulders and help prevent erosion ; however, you can not lay TRM on a gravel road as the gradders will pull it up . That is why it is vital to pave the road prior to the installation of TRM . The County is proposing using CDBG funding for this infrastructure project. CDBG funds are needed to fund the ri m ri rr-iron r' t nntI nr-rmnnnnf r.nn nfri infir"n nn ie trill nr. +kn Ir et r curl rn fir. .n+inn ,senrli ��r k r D 2. Site / Physical Location: Describe the area(s) affected/protected by this project, including location by complete street address and longitude and latitude (coordinates in decimal degrees). Latitude : 40 .31314 Longitude : - 104 .24480 ; However; the area of CR-87 that was impacted and damaged encompasses a much broader area of Weld County, as nearly the entire County utilizes the roadway with a Average Daily Traffic (ADT) Rating of 940 . 3. Population Served: Briefly describe the demographics of the population served or protected by this project. Include the percent of the overall community population benefiting from this project. Explain your response. A large percentage of the community will benefit from the permanent construction work by Weld County along CR-87 to restore it back to its pre-disaster condition . This NOI Project will benefit a large percentage of County and demographic area because it is a major thoroughfare in Weld County . The population benefiting from this Project will include an LMI level population percentage that will be directly or indirectly impacted through this project. The demographics impacted are as follows: White : 67 . 6% , Hispanic: 28 . 3% , Other: 1 . 6% , Asian : 1 . 3% , Black : 0 .8% , Native American : 0 .4% . Weld County consists of 99, 317 househo ds wi _h a median househo d income of $56.589 and The maiori:v We d Coun:v iv 4. Priority of this Project: If you are submitting more than one CDBG-DR Infrastructure NOI, what is the relative priority of this project? Please indicate the priority as: Priority # of## Projects Submitted. Priority 1 of 36 Projects Submitted . Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 3 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management PART A - NOI: CDBG-DR FUNDING QUALIFICATIONS Community Development Block Grant — Disaster Recovery (CDBG-DR) funding can be approved for a project in which ALL of the following requirements are met The physical location of the activity must be within a county listed in Table 1 of the program Recover Colorado Infrastructure Grant Program Guidelines (Guidelines). 1 . Connection to Disaster Recovery CDBG's Disaster Recovery funds must be used for necessary expenses related to disaster relief, long-term recovery, restoration of infrastructure and housing, economic revitalization, and mitigation from future damages.. The activity must show a direct link to damages received during one or more of the events listed in Table I of the Guidelines. Please provide a brief explanation of how the proposed acquisition activity: ( 1) was a result of the disaster event; (2) will restore infrastructure or revitalize the economy; or will (3) mitigate future damages. During the incident period of September 11 , 2013 to September 30 , 2013 , Weld County, Colorado received heavy rainfall and debris in the creeks , streams and rivers which caused damage to CR-87 in Weld County . These damages impacted roadway conditions for residents and em1ergency1 vehicles and1 reduced response times 1 for Weld County Officials •Ii- I /� i - Y LIn/\ A11T1%L\ I /\F LI1 l\ /\/\yy\ YV\I IMIL\ I Tt- /1 /V .- . - /\ /Y .- .- I.- 11I 2. Compliance with National Objectives State recipients receiving allocations under the CDBG-DR program must certify that their projected use of funds will ensure, and maintain evidence, that each of its activities assisted with CDBG-DR funds meets at least one of the three National Objectives. a) Which of the National Objectives are met by proposed project? v/ Will benefit low and moderate income (LMI) persons; or Will aid in the prevention or elimination of slums or blight; or ✓ Is an Urgent Need in which meet community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community where other financial resources are not available to meet such needs. b) How will the proposed project meet the above checked National Objective(s). See attached LMI data for the Project. In addition to the LMI data attached , the State of Colorado (according to ACS 2008-2012 5Y) lists Weld County at a 41 . 0% LMI . In reviewing the data for this Project NOI , the LMI average was 38 . 6% for LMI population directly affected . However, that percentage does not capture the LMI population that will be indirectly impacted nor does it address the entire overall percentage of the LMI population that will benefit from this Project from the surrounding service areas . A large percentage of the community will benefit from the permanent construction work to CR 87, both directly and indirectly. LMI services areas around the Project site will be positively impacted from the work that will be conducted to CR-87 . The general vicinity of CR-87 greatly benefits the LMI population for this project, which is why the County believes that this project not only meets, but exceeds the 50% requirement for meeting the National Objective. The work/repairs that have been estimated under this project will drastically reduce hazardous conditions for the general public and will enable Weld County to focus on resiliency efforts for future disasters. It is believed that the service area for Project Site Locations will benefit multiple LMI tract sections and thus a higher weighted percentage of over 50% should be noted for this project due to Nature and Location of the activity CI Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 4 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management 3. Compliance with the primary objective. As indicated in the Guidelines: "A proposed project's benefits to LMI persons will be an important factor in evaluating potential infrastructure projects. A total of 20% of the Recover Colorado Infrastructure project funding must benefit LMI persons. Due to the very low percentage of LM1 projects submitted in the first round of infrastructure funding, it is estimated that approximately 25% to 30% of the funding available in this second allocation must meet the LMI requirement to make up for the deficit." This section does not need to be completed if the project does not meet this National Objective. The primary objective for using CDBG Disaster Recovery funds is benefitting, by at least 51 percent, persons of low and moderate income. The following section provides the information necessary to complete this requirement. a) Is the proposed activity: ,/ jurisdiction wide EL specified target area If you checked specified target area, which data source was used? (Note: select the smallest unit of Census data that encompasses your proposed target area.) b) Enter the number of households involved in the proposed project. 99, 317 c) In the space below, describe how the applicant will comply with the requirement that at least 51 percent of CDBG-DR dollars will principally benefit low- and moderate-income households and persons. Weld County will comply with the 51 % requirement due to the fact that this Infrastructure Project will be conducted around service areas of the county that qualify as LMI . The justification behind this methodology is that multiple service areas and tract sections of d) Enter the number of households within each income category expected to benefit from the proposed project. Incomes above 80% of the County Median 785 Incomes above 50% and up to 80% of the County Median 1265 Incomes at or below 50% of the County Median 2060 e) Which type of income was used to determine the above? (Check only one) As determined by the American Community Survey (Public Facilities projects) Annual income as defined for Public Housing and Section 8 Annual income as reported under the Census long form Adjusted gross income as defined for reporting under IRS Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 5 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management PART A - NOI : COMPREHENSIVE RISK ANALYSIS INFORMATION 1. Community Hazards Review: Please list and briefly describe in rank order of importance the natural or man-made hazards in your (the Applicant's) service area. The hazards identified within this Infrastructure Project for CR-87 would be ranked in the following manner: Flood . Erosion and Subsidence . The hazards caused significant damage and posed a severe risk to the community for the designated incident period and the permanent work included within this project to CR 87 will benefit the community through safer roadways . 2. High Risk Hazards Addressed by the Project: Describe how, and the degree to which, the proposed project mitigates high risk hazards. Include damage history, source and type of problem, frequency of event(s), and severity of damage information, if available. Hazard 1 Flooding caused the most severe damage to Weld County during the designated incident period and this Project addresses and will mitigate against severe flood damage to and along CR-87 . In addition , County Officials will ensure the permanent repairs will be made to the to roadways for the safety of the community and will address river embankments and also dangerous road conditions to the public. Ilazard 2 Erosion also caused a severe issue for the County. This Project will address and mitigate against severe erosion damage to and along CR-87 through the permanent construction work. The work that will be conducted by the County will help to mitigate against any immediate threat/hazard to the damaged infrastructure . Attach any continuations or additional items as an Attachment to the electronic application and c-mail submittal. t'agc 6 of 2l CDBC-I)R Infrastructure Application Colorado Division of Homeland Security and Emergency Management Hazard 3 Subsidence was another critical hazard that caused dangerous conditions for the community. This Project will also address and mitigate against severe subsidence damage to and along CR-87 through the permanent construction work being proposed . Note: If your proposed project addresses more than three Hazards, please provide that information as an attachment. 3. Elimination of Risk: Does the proposed project result in the elimination of a hazard from your (the Applicant's) service area? If so, please describe. If not, please estimate the degree to which this project will mitigate the risk from the hazards identified in Item #2. The proposed permanent Infrastructure construction work will reduce the hazards identified above, but does not completely eliminate the risk for the future . The Proposed Infrastructure Project to CR-87 allows Weld County to utilize CDBG funding towards permanent construction work for a major roadway system that has been impacted in previous events . The damaged incurred to and along CR-87 during FEMA-DR 4145 was one of the most costly disasters in Colorado history . These types of hazards that occurred in Weld County and throughout Colorado are truly an act of mother nature and the County was as prepared as it could have been but the severity/duration of the incident was of an unprecedented nature . Weld County cannot completely eliminate the risk of future flooding , erosion or land 4. Environmental Quality Improvements: Does the proposed project result in an improvement in the quality of the natural environment in your (the Applicant's) service area? If so, please describe. Yes; the permanent construction work that is currently being estimated along CR 87 will improve the quality of the natural environment and restore the damaged infrastructure back to its pre-disaster condition . The permanent work being estimated will improve the site locations that were damaged during FEMA-DR 4145 . 5. Climate Change Improvements: Does the proposed project reduce or ameliorate a projected impact of climate change in Colorado? If so, please briefly describe the benefit of the project. This Proposed Infrastructure Project reduces a projected impact climate change due to proactive mitigation measures that are being proposed for the permanent work to CR 87 . This will be accomplished by ensuring that each damaged site location will be addressed as soon , but as safely, as possible , and not to sustain any further impacts to the site locations or environment that would enable the damage to enhance the projected impact of any potential climate changes. Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 7 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management 6. Community Process: Does the proposed project include a community planning or involvement process that increases community resiliency? If so, please briefly describe the process. This Proposed Project was initiated by County Officials in an effort to achieve resiliency from the severe storms and also to minimize risk to the community. Weld County would like to utilize CDBG funding to address the severe flood damage to and along CR-87 through the permanent work construction by ensuring that dangerous conditions for the public be addressed and mitigated properly and efficiently. CR-87 is a major thoroughfare in Weld County and the roadway and safety conditions for the community that utilize the infrastructure are of the utmost importance for the County. 7. Reduction in the Costs of Future Response or Recovery: Will the proposed project result in a reduction in the cost of response or recovery from an incident occurring due to one or more of the hazards identified in Item #1 or #2? If so, please briefly describe how response or recovery costs will be reduced. For a small scale flooding incident, yes; however, the flooding that occurred during the designated incident period was catastrophic and damage to CR-87 was unparalleled to any other incident in recent history . The restoration of CR-87 through the proposed permanent work will reduce future costs for recovery during an incident b/c the roadway infrastructure will be re-built stronger. 8. Floodplain/Floodway/Substantially Damaged Properties: Does the proposed project include a property or properties located in a floodway or floodplain; or not located in a regulatory floodplain but which were substantially damaged or have a history of damage from at least two disaster events? If so, please identify those properties below. No properties are included within this NOI Application . 9. Mitigation Planning: Does your community have a current FEMA approved multi-hazard mitigation plan? Yes \ Location of proposed project in mitigation plan strategies: Page 139 Section/Part Mitigation Stra Is the community a member of good standing with the National Flood Insurance Program? ✓ \ cs \ Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 8 of 20 CDBG-DR Infrastructure :Application Colorado Division of Homeland Security and Emergency Management 10. Community Plan Compliance: Does the proposed project comply with and/or address an issue recognized in key community plans? Key plans include, but are not limited to: a Comprehensive Master Plan, a Stormwater Management Plan, a Hazard Mitigation Plans, or key community codes. If so, please describe how the project integrates into the plan(s). Yes; the Proposed Project complies with all local community plans and this Project integrates into the Plans b/c the County previously addressed the damages to local roadways and infrastructure and mitigated damages that posed a serious risk/hazard to the community during the incident period through emergency work done at the site locations . This project is being initiated by Weld County for funding for permanent work to and along CR 87 and the damage caused by the severe flooding . 11. Environmental / Historic Preservation Issues: Please describe any significant environmental, historic, or cultural features that may be affected by the project. Please also describe any features that may be improved by the project. All environmental issues will be addressed in Pad B of this NOI Application . No foreseeable issues are expected . EHP issues in regards to the Endangered Species Act ( ESA) and EHP Standard Conditions will be priority. 12. Permitting: Please list the local, state, and federal permits that will be required to complete this project. All emergency work permitting was addressed on the attached Project Worksheet as supporting documentation . The significant permitting issues were in regards to the Endangered Species Act ( ESA) and EHP Standard Conditions. All items were addressed and any additional supporting backup documentation can be provided upon request. Please see below for environmental permits that will likely be obtained for the permanent work and hazard mitigation . C1nnranlnin r7r+rrn 1 Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 9 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management 13. Community Resilience: Please describe how this project will increase the resilience of your community. As defined in the Guidelines: "Resilience incorporates hazard mitigation and land use planning strategies; critical infrastructure, environmental and cultural resource protection; and sustainability practices to reconstruct the built environment, and revitalize the economic, social, and natural environments." In an effort to achieve resiliency from the severe storms and minimize risk to the general public, Weld County will address the severe damage to CR-87 Infrastructure through permanent construction work repairs . This Proposed Project will address the permanent construction work that has already been cost estimated by Engineers and enable the community to recover in an expeditious manner and increase the resiliency of the community by incorporating nearly every aspect of sustainability and revitalizing the community. 14. Maps Please attach the following maps with the project site and structures marked on the map. Use SAME ID number as in the Individual Property Worksheets. Flood Insurance Rate Map (FIRM). If the FIRM for your area is not published, please attach a copy of the Flood Hazard Boundary Map (FHBM). City or county scale map (large enough to show the entire project area) USGS 1 :24,000 topo map Parcel Map (Tax Map, Property Identification Map, etc.) r Overview photographs. The photographs should be representative of the project area, including any relevant streams, creeks, rivers, etc., and drainage areas which affect the project site of will be affected by the project. 15. Additional Comments (Optional): Enter any additional comments related to the proposed project's ability to reduce hazard risk and increase community resiliency. This proposed project will reduce the hazard risk to the community and increase resiliency through the permanent work that will be conducted to and along CR-87 . CDBG funds are being requested to be applied towards the Infrastructure Project for CR-87 for the permanent construction work . All maps are located in project files that were previously submitted and will be provided upon request . C Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page III of 20 - - (1)11(;-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management PART A - NOI: DECISION MAKING PROCESS 1. Decision-Making Process: Describe the process you used to decide that this project is the best solution to the problem. Explain why this project is the best alternative you considered. Address questions such as: • Are you focusing on the area in your community that has the greatest potential for losses? • Have you considered the risks to critical facilities and structures and benefits to be obtained by mitigating this vulnerability? • Have you considered those areas or projects that present the greatest opportunities given the current situation(s) of interest in your community? • Are you addressing a symptom or the source of the problem? Addressing the source of the problem is a long-term solution which provides the most mitigation benefits. • If impacts to the environment, natural, cultural or historic resources have been identified, explain how your alternatives and proposed project address, minimize, or avoid these impacts. Permanent Work to and along CR-87 in the Proposed Project was identified by engineers and Weld County officials due to the devastating damages caused by the severe flooding and the severity of the damage . Through this Project and the permanent work, Weld County would like to make the roadway along CR 87 safer for the community and also restore county infrastructure back to its pre-disaster condition . This Proposed Project has site locations across the entire community and service area and it was determined that a large percentage of the LMI population was impacted by the severe flooding incident and the permanent work by County Officials will enable the community to recover quicker, thus allowing the community to sustain resiliency and return operations to normal . 2. Acquisition Projects - Describe the community's methodology for selecting the properties to be acquired in this application and how each is ranked (highest to lowest): N/A Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page I I of 20 • CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management PART A - NOI : SCOPE OF WORK / BUDGET OVERVIEW / FINANICAL FACTORS 1. Project Scope: Please provide a comprehensive and detailed description of the scope of the proposed project. Describe each of the project components and the steps necessary to complete that work. If the proposed project is a funding match for another disaster recovery or infrastructure development program, please identify the agency, program funds, and project reference number that CDBG-DR funding is intended to support. Also describe any critical deadlines that must be met to accomplish this work. See Attached cost estimate of probable construction costs with detailed line items and estimated budget costs . 2. Community Priority: Please describe why this project is a priority for your organization. Due to CR-87 being a major roadway and utilized on a daily basis by a large percentage of the population , the entire community will benefit from the permanent work by Weld County and the repairs that are to be made to the roadways along CR 87 . The repairs through this project will drastically reduce hazardous roadway conditions for the general public and will enable Weld County to focus on resiliency efforts for future disasters . Attach an s continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 12 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management 3. Project Cost Summary: Please summarize the major cost components of the project. Please round all values to the nearest dollar. a. Planning / Engineering / Design $ b. Environmental Compliance $ The value of general and/or c. Real Property Acquisition / Demolition $ professional labor wages must be tabulated in accordance d. Closing Costs / Legal Fees $ with the Davis Bacon Act of e. Housing Program Assistance $ 1931 f. Construction Costs $ g. Project Delivery Costs $ h. Other (specify below) $ 1 978, 185.73 Estimate of Probable Construction Costs ;from attach i. Total of a-h $ 1 .978. 185.73 j . Duplication of Benefits (if unknown at time of application enter zero). $ 0.00 k. Subtract j. from i. to determine Total Project Cost $ 1 978. 185.73 Notes: Housing Program Assistance costs include the cost of compliance with Uniform Relocation Assistance (URA) and Comparable Housing Assistance (CHA) requirements. Project Delivery Costs include the costs of project delivery by the sponsoring organization but do not include administrative overhead. 4. Total Project Cost Allocations Proposed Project Total Cost: $ 1 ,978, 185.73 Federal Cost Share: $ 35.400 55 State Cost Share: $ 5.900.09 $ 1 .936.885.09 Local Cost Share 5. Basis of Cost Estimate: Briefly describe how the cost estimates listed in #3 above were developed (e.g. lump sum, unit cost, quotation, etc.). The Cost Estimates for paving the road and installing TRM were developed by Engineers as probable estimates . Please note that the additional $47 ,200 . 73 is the cost of the Project Worksheet in which the county is requesting CDBG funding on the 12 . 5% Local Cost Share • . 1 • /}f .� ll f1 /•f /1 A T. . • a. ♦ • . ♦ f A t\ r\ r\ ! .• ♦ l ! 6. Project Management: Describe how you will manage the costs and schedule, and how you will ensure successful performance. The work for this Proposed Project will be managed by Weld County and will adhere to the scope of work and cost forecast. Note: The applicant must agree to furnish quarterly reports during the entire time the project is in active status. Quarters end on March 31st, June 30th, September 30th, and December 31st. Reports are due to the State within 15 days after the end of each quarter.) Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 13 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management 7. Project Maintenance Requirements: The following questions are to give assurance on the project's maintenance over its useful life. Please answer each question and give a brief explanation. a. If the project involves the acquisition of real property, what is the proposed land use after acquisition? (i.e., Agriculture, Recreation, Vacant Land, Park, Wetlands, etc.) N/A b. Will the project require periodic maintenance? No c. If yes, who will provide the maintenance? N/A d. What is the estimated cost of maintenance on an annual basis? $ 18 , 500 . 00 Note: Cost of maintenance is considered an application prioritization weighting factor. Projects with high maintenance costs have a greater risk of future failure due to deferred maintenance. Therefore, the responses provided above should be as complete and verifiable as possible in order to minimize the likelihood of ranking point reductions due to maintenance concerns. 8. Additional Comments: Enter any additional comments related to the proposed project's funding, if desired . This Project is the top priority for Weld County for utilization of CDBG funding . 9. Financial / Fiscal Health Factors: Please indicate the total budget (all funds) of your organization. Please describe the impact of disaster recovery efforts to date on this budget. In addition, if this objective is selected based on the local governments inability to finance the activity, the municipality must also include in the application package a resolution stating this fact and supporting documentation such as budgetary information, a description of TABOR restrictions, and the most recent audit report or approved exemption from audit. Weld County's total 2015 budget is $307 , 031 , 089 .00 . The impact of the September, 2013 flooding has primary been on the damage to the county's road and bridge system . The damage has resulted in Weld County having to transfer $5 million from the Contingency Fund to the Public Works Fund in 2013 and in 2014 for a total of $ 10 million dollars . Without assistance from FEMA, FWHA, and CDBG the amount would have several million more . The impact has also forced the county to shift local resources from projects unrelated to flooding to deal with the emergency situations created by the flood in both the 2013 and 2014 fiscal years . Even in 2015 She county still using local resources to recover from the flooding . Fortunately, Weld County has always been fiscally conservative and budgeted responsibly. Had the county not taken the responsible approach to its finances county service would have had to have been cut to cope with the flood recovery. \Ala r flni in}v nnontcsc i ir�ror -ho rnnc- rocfrin-i'io nrnncsr-\, -ay irn inn ire th n}Q RO irocO Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 14 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management PART B - APPLICATION : PROJECT MILESTONES / TIMELINES / TASKS 1 . Timeline / Tasks Insert the proposed work schedule as tasks to accomplish the overall goal of the proposed activity (i.e., appraisals, title search, closing, etc.), and provide a description of the task's purpose. This timeline will be used as a measurement tool for progress in the project's implementation and is included in the required Quarterly Reports. Also, FEMA uses the timeline for determining the approved period of performance. It will be the basis used to justify delays or extensions, if necessary, and should be estimated carefully. The first and last entries are state requirements and have already been entered. Task l : Timeframe: 3 months Grant Process and Environmental Review Task 2: Request for Proposal - The Request for Proposal will bepublished with 1 month q p q p Timeframe: Task 3: Award Request for Proposal - Once the county decides on who has the 1 month Timeframe: Task 4: Construction - Construction will be conducted for the duration of appro> Timeframe: 3 months Task 5: Timeframe: Task 6: Timeframe: Task 7: Timeframe: Task 8: Timeframe: Task 9: Timeframe: Final Inspection Report and Project Closeout Task 10: The Final Inspection Report is a review of the activity's paper documentation. showing the project was implemented as required. Once the review is completed. the 3 Months report and findings will be provided to the grantee for review and concurrence. The Timeframe: State submits the concurrence to FEMA as part of a closeout package to formally Total Project Timeframe: 11 months Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 15 of 20 CDBG-DR Infrastructure Application Colorado Di%i.sion of f lomeland Security and Emergency Management 2. Start Date & Pre-Award Costs: The start date for any project begins upon GRANT AGREEMENT approval by the State Controller. If a different start date or timeframe is needed, provide an explanation below. Also indicate if any pre- award activities or costs have been incurred or authorized. The emergency work for the project was conducted in September and October of 2013 . The anticipated start date for the permanent work and hazard mitigation will depend upon the the grant agreement approval by the State Controller. The County would like to start this project as soon as possible . Some pre-award activities or costs have been incurred including the above mentioned emergency work that was conducted directly following the flood . Additionally. cost to prepare this Application and NOI have been incurred . Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 16 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management Please note that Part B is required for the final Application submittal. Part B sections may optionally be completed and submitted with the NOI. Please update any Part A section information when submitting you full Application. PART B — APPLICATION : ENVIRONMENTAL REVIEW 1. Environmental Review Background Information & Environmental Review Worksheet: In accordance with 24 CFR Part 58.22 (see below), all federally funded projects must accomplish an environmental review prior to beginning any work on a project. These HUD regulations are in place for two purposes: 1 . To ensure federal funds are used to place people of low and moderate income in environmentally safe conditions; and 2. To ensure federal funds are NOT used to negatively impact environmental conditions that exist near a project site. Please note the following limitations on CDBG-DR grant activities pending environmental clearance per 24 CFR Part 58.22. (a) Neither a recipient nor any participant in the development process, including public or private nonprofit or for-profit entities, or any of their contractors, may commit HUD assistance under a program listed in Sec. 58. 1(b) on an activity or project until HUD or the state has approved the recipient's RROF and the related certification from the responsible entity. In addition, until the RROF and the related certification have been approved, neither a recipient nor any participant in the development process may commit non-HUD funds on or undertake an activity or project under a program listed in Sec. 58. 1(b) if the activity or project would have an adverse environmental impact or limit the choice of reasonable alternatives. (b) N/A for DOLA/CDPS projects. (c) If a recipient is considering an application from a prospective sub-recipient or beneficiary and is aware that the prospective sub-recipient or beneficiary is about to take an action within the jurisdiction of the recipient that is prohibited by paragraph (a) of this section, then the recipient will take appropriate action to ensure that the objectives and procedures of NEPA are achieved. (d) An option agreement on a proposed site or property is allowable prior to the completion of the environmental review if the option agreement is subject to a determination by the recipient on the desirability of the property for the project as a result of the completion of the environmental review in accordance with this part and the cost of the option is a nominal portion of the purchase price. There is no constraint on the purchase of an option by third parties that have not been selected for HUD funding, have no responsibility for the environmental review and have no say in the approval or disapproval of the project. (e) Self-Help Homeownership Opportunity Program (SHOP). In accordance with section 11(dx2)(A) of the Housing Opportunity Program Extension Act of 1996 (42 U.S.C. 12805 note), an organization, consortium, or affiliate receiving assistance under the SHOP program may advance non-grant funds to acquire land prior to completion of an environmental review and approval of a Request for Release of Funds (RROF) and certification, notwithstanding paragraph (a) of this section. Any advances to acquire land prior to approval of the RROF and certification are made at the risk of the organization, consortium, or affiliate and reimbursement for such advances may depend on the result of the environmental review. This authorization is limited to the SHOP program only and all other forms of HUD assistance are subject to the limitations in paragraph (a) of this section. (1) Relocation. Funds may be committed for relocation assistance before the approval of the RROF and related certification for the project provided that the relocation assistance is required by 24 CFR part 42. Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 17 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management Environmental Review Worksheet Check ALL of the activities listed below that will be included as part of the project, REGARDLESS OF THE FUNDING SOURCE: U Information and financial services • Administrative and management activities Environmental and other studies, resource identification, and the development of plans and strategies 0 Most engineering and design costs associated with eligible projects eu • Inspections and testing of properties for hazards or defects b 0 Project planning E„ Q' 3 ❑ Purchase of insurance ≥ z ❑ Purchase of tools W ❑ Technical assistance and training �C :c .E ❑ Interim assistance to arrest the effects of an imminent threat or physical deterioration in which the assistance w w 0 does not alter environmental conditions. O Public services that will not have a physical impact or result in any physical changes (e.g., employment, child care, health, education, counseling, welfare) IS Assistance for temporary or permanent improvements that do not alter environmental conditions and are limited to protection, repair, or restoration activities necessary only to control or arrest the effects from disasters or imminent threats to public safety including those resulting from physical deterioration (Must also complete the Regulatory Checklist at the end of Exhibit IV A) ≥ Operating costs (e.g., maintenance, security, operation, utilities, furnishings, equipment, su lies staff training p gPP z and recruitment, other incidental costs) 44 3 •u 1E ❑ Relocation costs x O Acquisition, repair, improvement, reconstruction, or rehabilitation when the facilities and improvements are in place and will be retained in the same use without change in size or capacity of more than 20 percent - ❑ Special projects directed to the removal of material and architectural barriers that restrict the mobility of and J accessibility to elderly and handicapped persons Acquisition (including leasing) or disposition of, or equity loans on, an existing structure ❑ Acquisition (including leasing) of vacant land provided the structure or land acquired, financed, or disposed of will be retained for the same use Acquisition, repair, improvement, reconstruction, or rehabilitation when the facilities and improvements are in C place, but will change in size or capacity of more than 20 percent l Acquisition, repair, improvement, reconstruction, or rehabilitation when the facilities and improvements are in place, but will involve a change in land use, such as from non-residential to residential, commercial to industrial, or from one industrial use to another SI Demolition ✓❑ New construction This checklist must be included with the CDBG application. Please direct questions to the appropriate contact person below: DOLA/DLG DHSEM l amra Norton, Environmental Compliance Officer Steven Boand, State Disaster Recovery Manager Department of Local Affairs Department of Public Safety 1313 Sherman Street, Room 521, Division of Homeland Security and Emergency Management Denver, CO 80203 9195 E Mineral Ave, Suite 200 303-866-6398 Centennial, CO 80112 tamra.norton@state.co.us 720.852.6713 steven.boand@state.co.us DPS/DOLA USE ONLY: Required level of environmental review: O Exempt O CENST O CESTO EA Reviewed by: Date of Review: Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 18 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management 2. Supplemental Environmental Review Information Enter any additional comments related to environmental concerns for the proposed project if desired. Please list and attach any documents or studies that have been prepared that support the Environmental Review Worksheet responses. There are no significant environmental concerns for the proposed project . It is likely that the following environmental permits will be obtained : Floodplain Permit 404 Nationwide Permit Migratory Birds Permit Threatened and Endangered Species Permit Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 19 of 20 I CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management PART B - APPLICATION : DETAILED PROJECT BUDGET 1 . Detailed Project Budget: Please enter or attach a detailed and comprehensive final proposed budget for the project. Please note that CDBG-DR funds may be limited to the amount submitted with the NO! pending the availability of additional funding See the attached Detailed Project Budget and Project Worksheet. 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N- 0 c 2 O9 0 0 0 0 0 0 0 0 co 0 0 r r r C O C N C O O O N N N N N N O 0 w N N N N N N N N N N N N N N N N CO 7 Q 7 to :0 D 0 (D 0 10 :D <0 (D N- N- H I Federal Emergency Management Agency E-Grants Page I of 22 PH-0840-4145-PW-00803(0) P Applicant Name: Application Title: WELD (COUNTY) WELCO04 - Roads (CR-87) Period of Performance Start: Period of Performance End: 09-14-2013 03- 14-2015 Subgrant Application - Entire Application Application Title: WELCO04 - Roads (CR-87) Application Number: PA-08-CO-4145-PW-00803(0) Application Type: subgrant Application (PVV) Preparer Information Prefix Mr. First Name STEPHEN Middle Initial Last Name SUHY Title Project Specialist Agency/Organization Name FEMA - DHS Address 1 9200 E. Mineral Ave. Address 2 City Centennial State CO Zip 80112 Email deanna. butterbaugh@state.co.gov Is the application preparer the Point of Contact? No Point of Contact Information Prefix First Name Roy Middle Initial Last Name Rudisill Title Director - OEM Agency/Organization Weld County Address 1 1150 O Street Address 2 City Greeley State CO ZIP 80632 https://connect I .dlis.gov/emm ie/,Dana[nfo=isource.fema.net,SSL+dispatch Destination .do?... 5/6/20 14 aa a Federal Emergency Management Agency E-Grants Page 2 of 22 Phone 970-304-6540 Fax Email rrudisill@weldgov.com Alternate Point of Contact Information Prefix Mr. First Name Trevor Middle Initial Last Name Jinicek Title Director Agency/Organization Weld County Address 1 1150 O Street Address 2 City Greeley State CO ZIP 80632 Phone 970-356-4000 Fax Email tjinicek@weldgov.com Project Description Disaster Number: 4145 Pre-Application Number. PA-08-CO-4145-RPA-0088 Applicant ID: 123-99123-00 Applicant Name: WELD (COUNTY) Subdivision: Project Number: WELCO04 Standard Project Number/Title: 399 - Road System Damage Please Indicate the Project Type: Neither Alternate nor Improved Application Title: WELCO04 - Roads (CR-87) Category: C. ROADS & BRIDGES I Percentage Work Completed? 66. 0 As of Date: 01 -14-2014 Comments Attachments Damage Facilities (Part 1 of 2) Facility Site Number Facility Name Address County City State ZIP Previously Action Damaged? 1 Road CR87 Weld CO No https://connect I .dhs.gov/emm ie/,Dana[nfo=isource.fema.net,SSL+dispatc h Destination.do?... 5/6/2014 Federal Emergency Management Agency E-Grants Page 3 of 22 Comments Attachments User Date Document Description Hard Copy File Type p Reference File Name Action STEPHEN 01 -23- LOCATION WELCO04 WELCO04 LOCATION SUHY 2014 Map MAP LOCATION MAP MAP . pdf(231 . 58 kb) View STEPHEN 01-23- Photos PHOTOS PHOTOS PHOTOS.docx(1 .20 Mb) View SUHY 2014 Facility Name: Road Address 1 : CR87 Address 2: County: Weld City: State: CO ZIP: Was this site previously damaged? No Percentage Work Completed? 0. 00 Location: CR87 CR 87. Category C, Permanent Road Repair Lat "C N40. 31314 Long. "C W104.24480 During the incident period of September 11 . 2013 to September 30, 2013. Weld County, Colorado received heavy rainfall and debris in the creeks, streams and rivers which caused damage to numerous roads and bridges in Weld County. This project worksheet addresses damages to CR 87. in Section 17. T4N. R61 W. (Weld County Public Works Job Damage Description and no. EM-87-42. 5-.0). Dimensions: On November 19th. 2013, Kathleen Ruvarac, FEMA TAC Bridge Specialist. David Ray. FEMA Hazard Mitigation Specialist and Donald Dunker. Weld County employee. performed a site investigation at this location to document damages. The repair was not completed at the time of inspection. Loc# 1 'C N40. 31314. W104.24480 Drainage ditch filled with debris and silt estimated 320LF on East and West sides of road south to 60; ± CMP, total 640LF. Loc #2 ©1 N40. 31229, W104.24485 18 inch rip rap on both ends of 60 ; ± Culvert was washed away and could not be salvaged. Estimated dimensions of 30ft length x 12ft width x 3ft https://connect I .dhs.goviemm ie/.Danainfo=isourcelema.net.SSL+dispatchDestination.do?. .. 5/6/2014 ir Federal Emergency Management Agency E-Grants Page 4 of 22 depth / 27 = 40CY. Loc #3 C N40. 30942. W104.2449 West side of Road had large washout estimated 293ft length x 13ft width x 2ft depth / 27 = 282. 15CY. Loc #4 -C N40. 30942. W104.2449 East side of Road had large scour hole estimated at 40ft length x 20ft width x 4. 5ft depth / 27 = 133.33OY. Loc #5 'C N 40. 30859. W104.24479 Embankment material lost on east side shoulder estimated at 250ft length x 16ft width x 8ft depth / 27 = 1 , 185CY. Loc#6 ©14 inches of surface gravel was washed off road surface from location #1 south to location #4 estimated at 2. 000ft length x 26ft width / 27 = 635. 56CY. Loc #7 - Displaced and damaged a 60FT X 18IN CMP culvert located under WCR 44 near intersection with CR 87, 40. 30826. -104.24492. The culvert was not disclosed during the first site visit with the county but was disclosed during county; s review process of PW WELCO04 dated 3/10/14. WORK TO BE COMPLETED Note: Rounding errors may exist. The quantities show are rounded to the whole number, however, the cost is correctly calculated. (See attached calculation spreadsheet. ) Loc# 1 C Clean/Grade Drainage ditch 320LF on East and West sides of road south to 60; ± CMP. total 640LF X $3.40/ LF ( FEMA 3070) = $2, 176.00. (Appears not to meet eligibility criteria. Repaired by third party Oil Company at no cost to the County. ) Loc #3 'C Repair West side of Road washout with Class 6 aggregate estimated 282. 15CY X 1 . 82CY/TON = 513. 51TON X $33.77/TON (Doubled cost of $16.85/TN to include cost for placement) = $17, 341 .22 -C Scope of Work: CDOT 304O106000. (Appears not to meet eligibility criteria. Repaired by third party Oil Company at no cost to the County. ) Loc #4 - Repair East side of Road scour hole with Class 6 aggregate estimated 133. 33CY X 1 .82CY/TON = 242.67TON x $33.77/TON (Doubled cost of $16.85/ TN to include cost for placement) = $8. 194. 87 O1 CDOT 304©106000. (Appears not to meet eligibility criteria. Repaired by third party Oil Company at no cost to the County. ) Loc #5 'C Replace embankment material east side shoulder with Class 6 aggregate estimated 1 . 185. 19CY X 1 .62CY/TON = 1 . 920. 00TON x $33.77/TON ( Doubled cost of $16. 85/CY to include cost for placement) = $64. 838.40 -C CDOT 304©106000. (Appears not to meet eligibility criteria. Repaired by third party Oil Company at no cost to the County. ) TOTAL WORK COMPLETED: $92.550. 59 WORK TO BE COMPLETED https://connectl .dhs.gov/emmie/,Danaln for--isourcefema.net,SSL+dispatch Destination .do?.. . 5/6/2014 a I Federal Emergency Management Agency E-Grants Page 5 of 22 Loc #2 ©\ Replace 18 inch Rip Rap on both ends of 60; ± Culvert estimated 40CY X $83. 17/CY = $1326. 80 ©1 CDOT 506©\00218. Loc #6 ©1 Replace 4 inches surface gravel on road "C Loc #1 south to Loc #4 estimated 635. 56CY X 1 .82CY/TON = 1 . 156.71TON X $33. 77/TON (Doubled cost of $16. 85/TN to include cost for placement) = $39, 062. 13 C CDOT 304©\06000. Loc #7 - Replace the 60FT X 18IN CMP culvert. $63. 53/LF X 60FT = $3,811 .80. CDOT 603-10180. TOTAL WORK TO BE COMPLETED: $46.200. 73 A PA Determination Memo has been prepared for sites 1 . 3. 4 and 5. (Repairs made by third party at no cost to the applicant. ) Project Notes 1 . During repair or reconstruction, applicant may incur additional costs related to clearing and grubbing. placement of topsoil. erosion and sedimentation control, sanitary facilities. dewatering. mobilization and flagging/traffic control. Such costs are generally addressed in the ; "in- place;± unit costs of repair or reconstruction items. and not specifically addressed in the Scope of Work. However, if a project requires an extraordinary use of any such items. to where a specific reference in the PW should be considered , applicant is advised to contract Colorado Department of Emergency Management requesting a revision to the PW; s Scope of Work. 2. The Applicant will notify FEMA and the State of their intent to perform permanent work related to this site before any work commences in the field. Failure to do so may jeopardize the sub-grant for permanent work related to the work in this sub-grant. 3. Pursuant to 44 CFR 13.42, Grantees and Subgrantees are required to retain records. including source documentation. to support expenditures/costs incurred against the grant award. for 3 years from the date of submission to FEMA of the final Financial Status Report. 4. The applicant must obtain all required federal, state. and local permits prior to the commencement of work. 5. The subgrantee is requesting direct administrative costs that are directly chargeable to this specific project. Associated eligible work is related to administration of the PA project only and in accordance with 44 CFR 13.22. These costs are treated consistently and uniformly as direct costs in all federal awards and other subgrantee activities and are not included in any approved indirect costs. The direct administrative cost is an estimate because complelte cost data was not available. 6. Project was reviewed for 406 Hazard Mitigation and a copy of 406 HMP proposal is attached with this project. Project was reviewed for 406 Hazard Mitigation and a copy of 406 HMP proposal is attached with this project. The HMP proposal is to use turf reinforcement mat (TRM) along the edge of roadway in order to stabilize https://connect I .dhs.gov/emm ie/,Danalnfo=isource.fema.net,SSL+dispatchDestination.do?... 5/6/2014 Federal Emergency Management Agency E-Grants Page 6 of 22 the embankment and to use rip rap and filter fabric around culverts. Location is not adjacent or near a stream or river that could jeopardize fish or wildlife. This PW has a determination MEMO dated 4/8/14 denying some of the costs associated with the repairs and thus reducing the total amount of the PW. An attachment(REDUCED HMP)is in EMMIE for HMP proposal for the reduced amount of the determination MEMO. 7. The applicant is aware that all projects are subject to an insurance review as stated in 44 C. F. R. Sections 206.252 and 206.253. If applicable, an insurance determination will be made either as anticipated proceeds or actual proceeds in accordance with the applicant; s insurance policy that may affect the total amount of the project. 8. The applicant is required to adhere to State and Federal Government Procurement rules and regulations and maintain adequate records to support the basis for all purchasing of goods and materials and contracting services for projects approved under the Public Assistance program. as stated in 44 CFR 13. 36. The applicant has advised they have followed their normal procurement procedures. Hazard Mitigation Proposal Is effective mitigation feasible on this site? Yes If you answered Yes to the above question , the next question is required Will mitigation be performed on this site? Yes If you answered Yes to the above question, the next question is required Do you wish to attach a Hazard Mitigation Yes Proposal? If you answered Yes to the above question. the next two questions are required As a result of the flooding during the incident period of September 11through September 30.2013. Applicant proposes install Rip Rap on both sides of a 48in diameter Culvert walls to prevent embarkment erosion (10ft x 6ft x2ft = 120d/27 = 4.44CY) plus the toe of the stream bed (8ft x 6ft x2ft = 96d/27 = 3.26CY) for a totalof 8.00OY. Applicant also proposed to install Geotextile (22ft x 8ft x 4ft = 704/9 = 79.3 Please provide the Scope of Work for the sy @ $13. 36 = $1059.45 )(both sites) estimate: (maximum 4000 characters) Mitigation Cost= $1724. 81 Repair Cost = $2075.00 Mitigation % = 83. 12% In accordance with FEMA Recovery Policy 9526. 1 .VII .8.2. "certain mitigation measures (are) determined to be cost effective.as long as the mitigation measure does not exceed 100% of the eligible cost of the eligible repair work on the project. Would you like to add the Hazard Mitigation Yes Proposal as a cost line item to the project cost? GIS Coordinates Project Location Latitude Longitude CR87 40. 31314 -104.2448 Special Considerations https://connect I .dhs.gov/emmie/.Danalnfo=isource. fema.net,SSL+dispatchDestination .do?... 5/6/2014 Federal Emergency Management Agency E-Grants Page 7 of 22 1 . Does the damaged facility or item of work have insurance coverage and/or is it an insurable No risk (e.g. , buildings. equipment. vehicles. etc)? 2. Is the damaged facility located within a floodplain or coastal high hazard area and/or does it No have an impact on a floodplain or wetland? If you would like to make any comments. please enter them below. (maximum 4000 characters) Flood Map 0802660-825C Panel 825 of 1075 3. Is the damaged facility or item of work located within or adjacent to a Coastal Barrier No Resource System Unit or an Otherwise Protected Area? 4. Will the proposed facility repairs/reconstruction change the pre-disaster conditions (e.g. . No footprint, material. location. capacity, use of function)? 5. Does the applicant have a hazard mitigation proposal or would the applicant like technical Yes assistance for a hazard mitigation proposal? If you would like to make any comments. please enter them below. (maximum 4000 characters) Mitigation included. 6. Is the damaged facility on the National Register of Historic Places or the state historic No listing? Is it older than 50 years? Are there more. similar buildings near the site? 7. Are there any pristine or undisturbed areas on. or near. the project site? Are there large No tracts of forestland? 8. Are there any hazardous materials at or adjacent to the damaged facility and/or item of No work? 9. Are there any other environmental or controversial issues associated with the damaged Yes facility and/or item of work? If you would like to make any comments. please enter them below. (maximum 4000 characters) EHP to conduct review. PW includes a HMP to use rip rap around a culvert since this is a specific area where there is no other solution. Location is not adjacent or near a stream or river that could jeopardize fish or wildlife. Attachments User Date Document Type Description Hard Copy File File Name Action Reference STEPHEN 01 -23- Environmental/Historic WELCO04 WELCO04 SUHY 2014 Document FIRMETTE FIRMETTE FIRMETTE.pdf(473.41 View kb) For Category C, D, E, F, and G Projects only Is effective mitigation feasible on this project? Yes If you answered Yes to the above question. the next question is required Will mitigation be performed on any sites in this No project? If you answered Yes to the above question, the next question is required Do you wish to attach a Hazard Mitigation No Proposal? If you answered Yes to the above question, the next two questions are required 5/1 /14 - Mark W. Petitt, 406 Specialist The Hazard Mitigation Proposal ( HMP) is determined to be ineligible under FEMA Recovery Policy 9526. 1 . VII Policy. A. "The mitigation measures must be related to eligible disaster-related https://connectl .dhs.gov/emm ie/,Danalnfo=isource.fema.net.SSL+dispatch Destination.do?... 5/6/2014 Federal Emergency Management Agency E-Grants Page 8 of 22 damages and must directly reduce the potential of future, similar disaster damages to the eligible facility". As per the Please provide the Scope of Work determination memo SA 803 Weld County CR87 for the estimate: Determination Memo (attached to PW) the damages to be mitigated on the HMP are not eligible disaster-related damages and therefore not eligible for 406 mitigation funds. Would you like to add the Hazard Mitigation No Proposal as a cost line item to the project cost? Comments Attachments User Date Document Description Hard Copy File File Name Action Type Reference SHARI 04-15- Mitigation HMP- 4145-WELCO04- HMP WELCO04.pdf STRICKLAND 2014 Proposal WELCO04 WELD COUNTY- (41 .45 kb) View HMP Cost Estimate Is this Project Worksheet for N (Preferred) Repair Material and/or Unit Unit of Subgrant Cost I Sequence Code Description Quantity Measure Unit Price Budget Class Type Estimate Action *** Version 0 *** Other i 1 0000 Work Completed Other $ 0. 00 $ 2 9999 Repair Costs 1 LS 92. 550. 59 CONSTRUCTION Other $ 92. 550. 59 3 0000 Work to be Completed Other $ 0. 00 4 9999 Estimated 1 LS $ CONSTRUCTION Other $ 46,200.73 Repair Cost 46.200.73 Direct 5 9901 Administrative 1 LS $ INDIRECT Other $ 1 ,000.00 Costs 1 , 000.00 CHARGES (Subgrantee) 6 9999 Ineligible Costs 1 LS 92. 550.59 CONSTRUCTION Other $ -92. 550. 59 Total Cost : $ 47,200.73 Insurance Adjustments (Deductibles. Proceeds and Settlements) - 5900/5901 Subgrant Sequence Code Material and/or Unit Unit of Unit Budget Type Cost Action Description Quantity Measure Price Class Estimate I Total Cost : $ 0.00 Total Cost Estimate: $ 47,200.73 (Preferreu LSUIiiaie i ypt, Insuianue r.djusiiiients) https://connect I .dhs.gov/emm ie/,Danalnfo=isource.fema.net,SSL+dispatchDestination .do?... 5/6/20 14 Federal Emergency Management Agency E-Grants Page 9 of 22 Comments Attachments User Date Document Description Hard Copy File File Name Action Type Reference STEPHEN 01 -23- Calculation DIRECT ADMIN WELCO04 DAC.pdf SUHY 2014 Sheet COST WELCO04 DAC (7.82 kb) View Existing Insurance Information Insurance Type Policy No. Bldg/Property Content Insurance Deductible Years Amount Amount Amount Amount Required Comments Attachments Comments and Attachments Name of Section Comment Attachment Damage Facilities WELCO04 LOCATION MAP .pdf PHOTOS.docx Special Considerations WELCO04 FIRMETTE.pdf Mitigation HMP WELCO04.pdf Cost Estimate WELCO04 DAC.pdf Form 90-91 WELCO04 DDD SOW[2j.docx SA 803 Weld County CR87 Determination Memo.pdf Bundle Reference # (Amendment #) Date Awarded Subgrant Application - FEMA Form 90-91 Note: The Effective Cost Share for this application is 75% FEDERAL EMERGENCY MANAGEMENT AGENCY PROJECT WORKSHEET DISASTER PROJECT NO. PA ID NO. DATE CATEGORY WELCO04 123-99123- 03-20-2014 C FEMA 4145 - DR -CO 00 APPLICANT: WELD (COUNTY) WORK COMPLETE AS OF: 01-14-2014 - 66 % Site 1 of 1 DAMAGED FACILITY: COUNTY: Weld Road LOCATION: LATITUDE: LONGITUDE: 40.31314 -104.2448 https://connect I .dhs.gov/emmie/.Dana[ nfo=isource.fema.net.SSL+dispatchDestination.do?... 5/6/2014 Federal Emergency Management Agency E-Grants Page 10 of 22� Current Version: CR87 DAMAGE DESCRIPTION AND DIMENSIONS: Current Version: CR 87, Category C, Permanent Road Repair Lat 'C N40.31314 Long. -C W104.24480 During the incident period of September 11 , 2013 to September 30, 2013, Weld County, Colorado received heavy rainfall and debris in the creeks, streams and rivers which caused damage to numerous roads and bridges in Weld County. This project worksheet addresses damages to CR 87, in Section 17, T4N, R61 W. (Weld County Public Works Job no. EM-87-42.5-.0). On November 19th, 2013, Kathleen Ruvarac, FEMA TAC Bridge Specialist, David Ray, FEMA Hazard Mitigation Specialist and Donald Dunker, Weld County employee, performed a site investigation at this location to document damages. The repair was not completed at the time of inspection. Loc# 1 C N40.31314, W104.24480 Drainage ditch filled with debris and silt estimated 320LF on East and West sides of road south to 60i± CMP, total 640LF. Loc #2 O\ N40.31229, W104.24485 18 inch rip rap on both ends of 601± Culvert was washed away and could not be salvaged. Estimated dimensions of 30ft length x 12ft width x 3ft depth / 27 = 40CY. Loc #3C N40.30942, W104.2449 West side of Road had large washout estimated 293ft length x 13ft width x 2ft depth / 27 = 282.15CY. Loc #4 C N40.30942, W104.2449 East side of Road had large scour hole estimated at 40ft length x 20ft width x 4.5ft depth / 27 = 133.33CY. Loc #5 "C N 40.30859, W104.24479 Embankment material lost on east side shoulder estimated at 250ft length x 16ft width x 8ft depth / 27 = 1 ,185CY. Loc#6 O\ 4 inches of surface gravel was washed off road surface from location #1 south to location #4 estimated at 2,000ft length x 26ft width / 27 = 635.56CY. Loc #7 - Displaced and damaged a 60FT X 18IN CMP culvert located under WCR 44 near intersection with CR 87, 40.30826, -104.24492. The culvert was not disclosed during the first site visit with the county but was disclosed during countYj s review process of PW WELCO04 dated 3/10/14. SCOPE OF WORK: Current Version: WORK TO BE COMPLETED Note: Rounding errors may exist. The quantities show are rounded to the whole number, however, the cost is correctly calculated. (See attached calculation spreadsheet.) Loc# 1 "C Clean/Grade Drainage ditch 320LF on East and West sides of road south to 601± CMP, total 640LF X $3.40/ LF ( FEMA 3070) = $2,176.00. (Appears not to meet eligibility criteria. Repaired by third party Oil Company at no cost to the County.) Loc #3 "C Repair West side of Road washout with Class 6 aggregate estimated 282.15CY X 1 .82CY/TON = 513.51 TON X $33.77/TON (Doubled cost of $16.85/TN to include cost for placement) = $17,341 .22 C CDOT 304©\06000. (Appears not to meet eligibility criteria. Repaired by third party Oil Company at no cost to the County.) Loc #4 - Repair East side of Road scour hole with Class 6 aggregate estimated 133.33CY X 1 .82CY/TON = 242.67TON x $33.77/TON (Doubled cost of $16.85/ TN to include cost for placement) = $8,194.87 ©\ CDOT 304©\06000. (Appears not to meet eligibility criteria. Repaired by third party Oil Company at no cost to the County.) Loc #5 "C Replace embankment material east side shoulder with Class 6 aggregate estimated 1 ,185.19CY X 1 .62CY/TON = 1 .920.00TON x $33.77/TON (Doubled cost of $16.85/CY to include cost for placement) = $64,838.40 "C CDOT 304©\06000. (Appears not to meet eligibility criteria. Repaired by third party Oil Company at no cost to the County.) TOTAL WORK COMPLETED: $92,550.59 WORK TO BE COMPLETED Loc #2 O\ Replace 18 inch Rip Rap on both ends of 601± Culvert estimated 40CY X $83.17/CY = $3,326.80 0\ CDOT 506©\00218. Loc #6 O\ Replace 4 inches surface gravel on road "C Loc #1 south to Loc #4 estimated 635.56CY X 1 .82CY/TON = 1 ,156.71 TON X $33.77/TON (Doubled cost of $16.85/TN to include cost for placement) = $39,062.13 "C CDOT 304©\06000. Loc #7 - Replace the 60FT X 18IN CMP culvert, $63.53/LF X 60FT = $3,811 .80. CDOT 603-10180. https://connect l .dhs.gov/emmie/,Danalnfo=isource. fema.net,SSL+dispatchDestination.do?... 5/6/2014 Federal Emergency Management Agency E-Grants Page I I of 22 TOTAL WORK TO BE COMPLETED: S46.200.73 A PA Determination Memo has been prepared for sites 1 , 3. 4 and 5. (Repairs made by third party at no cost to the applicant.) Project Notes 1 . During repair or reconstruction. applicant may incur additional costs related to clearing and grubbing, placement of topsoil, erosion and sedimentation control, sanitary facilities. dewatering. mobilization and flagging/traffic control. Such costs are generally addressed in the i ` in- placei± unit costs of repair or reconstruction items, and not specifically addressed in the Scope of Work. However. if a project requires an extraordinary use of any such items. to where a specific reference in the PW should_be considered. applicant is advised to contract Colorado Department of Emergency Management requesting a revision to the PWi s Scope of Work. 2. The Applicant will notify FEMA and the State of their intent to perform permanent work related to this site before any work commences in the field. Failure to do so may jeopardize the sub-grant for permanent work related to the work in this sub-grant. 3. Pursuant to 44 CFR 13.42, Grantees and Subgrantees are required to retain records, including source documentation, to support expenditures/costs incurred against the grant award. for 3 years from the date of submission to FEMA of the final Financial Status Report. 4. The applicant must obtain all required federal. state. and local permits prior to the commencement of work. 5. The subgrantee is requesting direct administrative costs that are directly chargeable to this specific project. Associated eligible work is related to administration of the PA project only and in accordance with 44 CFR 13.22. These costs are treated consistently and uniformly as direct costs in all federal awards and other subgrantee activities and are not included in any approved indirect costs. The direct administrative cost is an estimate because complelte cost data was not available. 6. Project was reviewed for 406 Hazard Mitigation and a copy of 406 HMP proposal is attached with this project. Project was reviewed for 406 Hazard Mitigation and a copy of 406 HMP proposal is attached with this project. The HMP proposal is to use turf reinforcement mat (TRM) along the edge of roadway in order to stabilize the embankment and to use rip rap and filter fabric around culverts. Location is not adjacent or near a stream or river that could jeopardize fish or wildlife. This PW has a determination MEMO dated 4/8/14 denying some of the costs associated with the repairs and thus reducing the total amount of the PW. An attachment(REDUCED HMP)is in EMMIE for HMP proposal for the reduced amount of the determination MEMO. 7. The applicant is aware that all projects are subject to an insurance review as stated in 44 C.F.R. Sections 206.252 and 206.253. If applicable. an insurance determination will be made either as anticipated proceeds or actual proceeds in accordance with the applicants_s insurance policy that may affect the total amount of the project. 8. The applicant is required to adhere to State and Federal Government Procurement rules and regulations and maintain adequate records to support the basis for all purchasing of goods and materials and contracting services for projects approved under the Public Assistance program, as stated in 44 CFR 13.36. The applicant has advised they have followed their normal procurement procedures. Does the Scope of Work change the pre-disaster conditions at the site? Yes No Special Considerations included? Yes No Hazard Mitigation proposal included? Yes Is there insurance coverage on this facility? Yes No No PROJECT COST ITEM CODE NARRATIVE QUANTITY/UNIT UNIT PRICE COST *** Version 0 `t*.k Other 1 0000 Work Completed 0/LS $ 0. 00 $ 0.00 2 9999 Repair Costs 1 /LS $ 92. 550. 59 $ 92. 550. 59 3 0000 Work to be Completed 0/LS $ 0. 00 $ 0. 00 4 9999 Estimated Repair Cost 1 /LS $ 46.200.73 $ 46.200.73 5 9901 Direct Administrative Costs 1 /LS $ 1 . 000.00 $ 1 . 000. 00 (Subgrantee) 6 9999 Ineligible Costs 1 /LS $ -92. 550. 59 $ -92, 550. 59 TOTAL COST $ 47,200.73 PREPARED BY STEPHEN SUHY TITLE Project Specialist SIGNATURE https://connect I .dhs.gov/emm ie/, Dana[nfo=isource.fema.net,SSL+dispatch Destination.do?... 5/6/2014 Federal Emergency Management Agency E-Grants Page 12 of 22 APPLICANT REP. Roy Rudisill TITLE Director - OEM SIGNATURE WELD (COUNTY) : PA-08-CO-4145-PW-00803 Conditions Information Review Name Condition Type Condition Name Description Monitored Status This review does not address all federal, state and local requirements. Acceptance of federal funding requires Standard recipient to comply with all Final Review Other (EHP) Condition #2 federal. state and local laws. No Approved Failure to obtain all appropriate federal. state and local environmental permits and clearances may jeopardize federal funding. Any change to the approved Standard scope of work will require re- Final Review Other (EHP) Condition #1 evaluation for compliance with No Approved NEPA and other Laws and Executive Orders. Gravel/borrow materials for work to be completed must be National Historic obtained from one of the Final Review Other (EHP) Preservation Act following pre-approved No Approved (NHPA) sources: (SHPO approved source, CO Licensed Pit, commercial source. contractor or county Stockpiles). Applicant is responsible for Executive Order coordinating with the local Final Review Other (EHP) 11988 - floodplain manager. All No Approved Floodplains required permits should be maintained as part of the permanent record. If ground disturbing activities occur during construction , applicant will monitor ground Standard disturbance and if any potential Final Review Other (EHP) Condition #3 archeological resources are No Approved discovered, will immediately cease construction in that area and notify the State and FEMA. PROJECT IMPLEMENTATION : 7. Contact the Service immediately by telephone at (303) 236-4773 if a Preble's is found alive. dead, injured. or hibernating within the project area. Please also contact the Service if any other listed https://connectl .dhs.gov/emm ie/,Dana 1 n fo=isource.fema.net.SSL+dispatch Destination .do?... 5/6/2014 nis Federal Emergency Management Agency E-Grants Page 13 of 22 species are found within the project area. 8. To the maximum extent practicable, limit disturbing (e.g. , crushing, trampling) or removing (e.g. . cutting. clearing) all vegetation. such as willows, trees. shrubs. and grasses within riparian and adjacent upland habitats. a. Restrict the temporary or permanent removal of vegetation to the footprint of the project area. b. Minimize the use of heavy machinery and use smaller equipment when possible. c. Soil compaction: Temporarily line access routes with geotextiles or other materials. especially in wet. unstable soils to protect roots and the seed bank. 9. Use the attached table to track the acres or square feet of riparian and upland habitats temporarily or permanently affected by the response activities. a. Temporary Impacts: Native vegetation and Endangered habitats will reestablish Final Review Other (EHP) Species Act following rehabilitation (e.g. . No Approved (ESA) access route that is rehabilitated with native. weed- free seeds and plants). b. Permanent Impacts: Riparian or upland habitats will not return as a result of project activities (e.g. , road surface. concrete footings) 10. Track the volumes of any water from onsite sources stored or used for dust abatement, soil compaction , concrete mixing . or other activities. 11 . Locate. store. stage. operate. and refuel equipment outside of riparian or adjacent upland habitats. a. Operate equipment from previously disturbed or modified roadbeds or road shoulders above the riparian habitats. b. Limit the number of entrance and exit points leading into the project area. c. Stockpile topsoil and debris outside the riparian corridor and protect from stream flows or runoff. 12. During the Preble's active season (May 1 through November 1 ) . work only during daylight hours to https://connect I .dhs.gov/em m let Danalnfo=isource.fema.net,SSL+dispatch Destination .do?... 5/6/2014 dan Federal Emergency Management Agency E-Grants Page 14 of 22 avoid disrupting Preble's nocturnal activities. 13. Promptly remove waste to minimize site disturbance and avoid attracting predators. 14. Cover exposed holes or piles of loose dirt with boards. tarps. or other materials to prevent entrapment. 15. Use best management practices (BMPs) to limit construction-related disturbance, such as soil compaction , erosion . and sedimentation , and to prevent the spread of invasive weeds: a. Soil compaction: Establish one access route for workers. vehicles. and machinery. preferably along a previously disturbed surface or route. b. Soil compaction: Temporarily line access routes with geotextiles or other materials. especially in wet. unstable soils. c. Weed control: Wash and inspect vehicles and equipment before entering or leaving the project area so that they are free of noxious weed seeds and plant parts. d. Weed control: Use only weed free certified materials. including gravel. sand, top soil. seed. and mulch. 16. Complete construction before beginning restoration or enhancement activities. PRE-CONSTRUCTION DESIGN: 1 . Design the project to avoid and minimize the permanent and temporary impacts to riparian and adjacent upland habitats. a. Before construction. identify and prioritize riparian and adjacent upland habitats within the project area. Design the project so that it avoids these habitats whenever possible. b. Final Review Minimize the amount of concrete, riprap. bridge footings. and other "hard. " impermeable engineering features within the stream channel and riparian or adjacent upland habitats. c. Use bioengineering techniques to stabilize stream banks. d. Minimize the number and footprint of access routes. https://connect I .dhs.gov/emm ie/,DanaI n lo=isource.fema.net,SSL+dispatchDestination.do?.. . 5/6/2014 i Federal Emergency Management Agency E-Grants Page 15 of 22 staging areas. and work areas. e. Locate access routes. staging areas. and work areas within previously disturbed or modified non-habitat areas. f. Maintain habitat connectivity under bridges or through culverts by installing ledges or dry culverts adjacent to the culverts with water flow. g. Avoid fragmenting linear riparian corridors. 2. Install limits of work fencing (e.g. . orange barrier netting or silt fencing). signage. or other visible markers to delineate access routes and the project area from habitats. Use this fencing to enforce no-entry zones. 3. Hold a preconstruction briefing for onsite personnel to explain the Endangered limits of work and other conservation measures. Other (EHP) Species Act 4. No Approved (ESA) Follow regional stormwater guidelines and design best management practices (BMPs) to control contamination, erosion, and sedimentation. such as silt fences. silt basins. gravel bags, and other controls needed to stabilize soils in denuded or graded areas, during and after construction. 5. Locate utilities along existing road corridors. and if possible. within the roadway or road shoulder. a. Bury overhead utilities whenever possible. b. Directionally bore utilities and pipes underneath habitats. 6. Develop and implement a habitat restoration plan that addresses site preparation . planting techniques. control of non-native weeds. native seed mixtures, and post- construction monitoring. The applicant should implement appropriate FWS conservation measures identified in the Emergency Endangered Consultation between FEMA Final Review Other (EHP) Species Act and USFWS. dated September No Approved (ESA) 24. 2013. to the extent possible: including a post- construction estimate of the amount of habitat affected by the emergency response. an evaluation of how conservation https://connect I .dhs.gov/emmie/. Danalnfo=isource.fema.net,SSL+dispatchDestination .do?... 5/6/2014 Federal Emergency Management Agency E-Grants Page 16 of 22 recommendations were implemented. and the results of implementation in minimizing adverse effects. Compliance with the Bald and Golden Eagle Act is required. PRIOR to initiating work, the Applicant must call Colorado Bald and Golden Parks and Wildlife's Bird Final Review Other (EHP) Eagle Protection Conservation Coordinator No Approved Act (BGEPA) (Dave Klute at 303-291 -7320) and Sandy Vana Miller at the U. S. Fish and Wildlife Service (303-236-4748) to receive guidance. POST-CONSTRUCTION: 17. Upon project completion. revegetate all disturbed areas with native shrubs. trees. and grasses. a. Rip compacted access routes prior to replanting with native vegetation. b. Fill and reseed with weed free material and native seed mixtures. c. Endangered Consult the Service before Final Review Other (EHP) Species Act finalizing a seed and plant list. No Approved (ESA) 18. Bury riprap. then plant with native riparian vegetation. 19. Rehabilitate adjacent habitats impacted by floodwaters to restore connectivity and prevent future impacts from erosion or sedimentation. 20. Consider monitoring the revegetated areas for success. The Service can help establish success criteria during the consultation process. If ground disturbing activities occur during construction , applicant will monitor ground Standard disturbance and if any potential EHP Review Other (EHP) Condition #3 archeological resources are No Recommended discovered. will immediately cease construction in that area and notify the State and FEMA. This review does not address all federal, state and local requirements. Acceptance of federal funding requires EHP Review Other (EHP) Standard recipient to comply with all No Recommended Condition #2 federal. state and local laws. Failure to obtain all appropriate federal. state and local environmental permits and clearances may jeopardize https://connect I .dhs.goviemm iC!, Danalni-o=isource.fema.net,SSL+dispatchDestination .do?... 5/6/20 14 Federal Emergency Management Agency E-Grants Page 17 of 22 federal funding. Any change to the approved Standard scope of work will require re- EHP Review Other (EHP) Condition #1 evaluation for compliance with No Recommended NEPA and other Laws and Executive Orders. Gravel/borrow materials for work to be completed must be National Historic obtained from one of the EHP Review Other (EHP) Preservation Act following pre-approved No Recommended (NHPA) sources: (SHPO approved source, CO Licensed Pit, commercial source. contractor or county Stockpiles). Applicant is responsible for Executive Order coordinating with the local floodplain manager. All EHP Review Other (EHP) 11988 - required permits should be No Recommended Floodplains maintained as part of the permanent record. POST-CONSTRUCTION: 17. Upon project completion , revegetate all disturbed areas with native shrubs. trees. and grasses. a. Rip compacted access routes prior to replanting with native vegetation. b. Fill and reseed with weed free material and native seed mixtures. c. Endangered Consult the Service before EHP Review Other (EHP) Species Act finalizing a seed and plant list. No Recommended (ESA) 18. Bury riprap. then plant with native riparian vegetation. 19. Rehabilitate adjacent habitats impacted by floodwaters to restore connectivity and prevent future impacts from erosion or sedimentation. 20. Consider monitoring the revegetated areas for success. The Service can help establish success criteria during the consultation process. PROJECT IMPLEMENTATION : 7. Contact the Service immediately by telephone at (303) 236-4773 if a Preble's is found alive. dead, injured. or hibernating within the project area. Please also contact the Service if any other listed species are found within the project area. 8. To the maximum extent practicable, limit disturbing (e.g. . crushing, trampling) or removing (e.g. , https://connectl .dhs.gov/emm ie/,Dana I n l-o=isource. fema.net,SSL+dispatchDestination .do?... 5/6/2014 Federal Emergency Management Agency E-Grants Page 18 of 22 cutting. clearing) all vegetation. such as willows. trees. shrubs. and grasses within riparian and adjacent upland habitats. a. Restrict the temporary or permanent removal of vegetation to the footprint of the project area. b. Minimize the use of heavy machinery and use smaller equipment when possible. c. Soil compaction : Temporarily line access routes with geotextiles or other materials. especially in wet, unstable soils to protect roots and the seed bank. 9. Use the attached table to track the acres or square feet of riparian and upland habitats temporarily or permanently affected by the response activities. a. Temporary Impacts: Native vegetation and habitats will reestablish following rehabilitation (e.g. , access route that is rehabilitated with native, weed- free seeds and plants). b. Endangered Permanent Impacts: Riparian EHP Review Other (EHP) Species Act or upland habitats will not return as a result of project No Recommended (ESA) activities (e.g. . road surface. concrete footings) 10. Track the volumes of any water from onsite sources stored or used for dust abatement, soil compaction, concrete mixing, or other activities. 11 . Locate. store. stage, operate. and refuel equipment outside of riparian or adjacent upland habitats. a. Operate equipment from previously disturbed or modified roadbeds or road shoulders above the riparian habitats. b. Limit the number of entrance and exit points leading into the project area. c. Stockpile topsoil and debris outside the riparian corridor and protect from stream flows or runoff. 12. During the Preble's active season (May 1 through November 1 ). work only during daylight hours to avoid disrupting Preble's nocturnal activities. 13. Promptly remove waste to minimize site disturbance and avoid attracting predators. 14. https://connectl .dhs.gov/emm ie/,Dana1 n fo=isource.fema.net,SSL+d ispatchDestination.do:'... 5 /6/2014 Federal Emergency Management Agency E-Grants Page 19 of 22 Cover exposed holes or piles of loose dirt with boards, tarps. or other materials to prevent entrapment. 15. Use best management practices (BMPs) to limit construction-related disturbance. such as soil compaction , erosion. and sedimentation , and to prevent the spread of invasive weeds: a. Soil compaction : Establish one access route for workers. vehicles. and machinery. preferably along a previously disturbed surface or route. b. Soil compaction: Temporarily line access routes with geotextiles or other materials, especially in wet, unstable soils. c. Weed control: Wash and inspect vehicles and equipment before entering or leaving the project area so that they are free of noxious weed seeds and plant parts. d. Weed control: Use only weed free certified materials. including gravel. sand. top soil. seed. and mulch. 16. Complete construction before beginning restoration or enhancement activities. PRE-CONSTRUCTION DESIGN: 1 . Design the project to avoid and minimize the permanent and temporary impacts to riparian and adjacent upland habitats. a. Before construction . identify and prioritize riparian and adjacent upland habitats within the project area. Design the project so that it avoids these habitats whenever possible. b. Minimize the amount of concrete. riprap. bridge EHP Review footings. and other "hard. " impermeable engineering features within the stream channel and riparian or adjacent upland habitats. c. Use bioengineering techniques to stabilize stream banks. d. Minimize the number and footprint of access routes. staging areas. and work areas. e. Locate access routes. staging areas. and work areas within previously disturbed or modified non-habitat areas. f. https://connect I .dhs.gov/emm iei,Danalnfo=isource.fema.net,SSL+dispatchDestination.do?... 5/6/2014 Federal Emergency Management Agency E-Grants Page 20 of 22 Maintain habitat connectivity under bridges or through culverts by installing ledges or dry culverts adjacent to the culverts with water flow. g. Avoid fragmenting linear riparian corridors. 2. Install limits of work fencing (e.g. . orange barrier netting or silt fencing). signage. or other visible markers to delineate access routes and the project area from habitats. Use this fencing to enforce no-entry zones. 3. Hold a preconstruction briefing for onsite personnel to explain the limits of work and other conservation measures. 4. Follow regional stormwater Endangered guidelines and design best Other (EHP) Species Act management practices (BMPs) No Recommended (ESA) to control contamination . erosion, and sedimentation. such as silt fences. silt basins. gravel bags. and other controls needed to stabilize soils in denuded or graded areas, during and after construction. 5. Locate utilities along existing road corridors. and if possible. within the roadway or road shoulder. a. Bury overhead utilities whenever possible. b. Directionally bore utilities and pipes underneath habitats. 6. Develop and implement a habitat restoration plan that addresses site preparation . planting techniques. control of non-native weeds, native seed mixtures, and post- construction monitoring. Compliance with the Bald and Golden Eagle Act is required. PRIOR to initiating work, the Applicant must call Colorado Bald and Golden Parks and Wildlife's Bird EHP Review Other (EHP) Eagle Protection Conservation Coordinator No Recommended Act (BGEPA) (Dave Klute at 303-291 -7320) and Sandy Vana Miller at the U. S. Fish and Wildlife Service (303-236-4748) to receive guidance. The applicant should implement appropriate FWS conservation measures identified in the Emergency Consultation between FEMA https://connect l .dhs.gov/emm ie/, Danalnfo=isource.fema.net, SSL+dispatchDestination .do'?. . . 5/6/2014 Federal Emergency Management Agency E-Grants Page 2 I of 22 and USFWS. dated September 24, 2013. to the extent possible; including a post- construction estimate of the Endangered amount of habitat affected by EHP Review Other (EHP) Species Act the emergency response. an No Recommended (ESA) evaluation of how conservation recommendations were implemented. and the results of implementation in minimizing adverse effects. Internal Comments No. Queue User Date/Time Reviewer Comments Final Reviewer finds eligible the application and approves the denial of funding of this project worksheet based on the information summarized in the "letter of determination" in the attachments file. The road repair work conducted by the oil Final PALACIO 05-02-2014 company included clean ing drainage ditches, repairing the 5 Review JOSE 06: 38 PM roadway washout on the east and west sides of the road. and GMT repairing the embankment washout at four sites on County Road 87. The oil company did not submit any invoices to the Subgrantee for its road repair work, so the repairs at Sites 1 . 3. 4 and 5 were accomplished at no cost to the Subgrantee. Task Force Leader- J . Palacio 05/02/2014 Grantee 05-01 -2014 Update work completed percentages to correctly indicate the 4 Review PATEL KAJAL GMT PM work that has been complete. Determination memo is attached. Category C. 0.0% Complete. Weld County. The applicant will replace eroded rip rap headwalls on both ends of a culvert. replace 4 inches of lost surface gravel. and replace a displaced CMP culvert. - dsharon - 05/01 /2014 17: 31 : 35 GMT A bald or golden eagle nest has been identified within 1 -mile of the project area. - dsharon - 05/01 /2014 17: 30:09 GMT Project site work is in mapped wetlands. Project has no potential to impact the wetland function or resources and substantially restores site to pre-disaster condition. No further wetland review is required under the 8-step process. - dsharon - 05/01 /2014 17: 31 :02 GMT The entire community will benefit from the completion of this project. - dsharon - 05/01 /2014 17: 31 : 15 GMT 05-01 -2014 Action is addressed under the attached Emergency 3 EHP PATTERSON 06: 56 PM Consultation between FEMA and USFWS. dated September Review MOLLY GMT 24. 2013. The consultation includes conservation measures intended to minimize impacts to the federally listed Preble's Meadow Jumping Mouse. Ute's Lady's Tress and Colorado Butterfly Bush , and Designated Critical Habitat protected under the ESA. - dsharon - 05/01 /2014 17:26: 51 GMT Project is located in Zone A. FIRM panel 0802660825C , dated September 28th. 1982. Per 44 CFR Part 9. 5 (g) Step 1 : Project repairs are determined to have no effect on floodplain or wetlands provided that the repairs remain in the existing footprint and do not impact previously undisturbed areas. No further floodplains review is required. - dsharon - 05/01 /2014 17: 30: 50 GMT The scope of work has been reviewed and meets the criteria of the May 5. 2013 signed Programmatic Agreement. Item III : Sections A. B. and C agreed to by FEMA and the SHPO. - https://connect l .dhs.gov/emmie/,Danalnfo=isource.fema.net,SSL+dispatchDestination .do?... 5/6/2014 Federal Emergency Management Agency E-Grants Page 22 of 22 dsharon - 05/01 /2014 17:25: 30 GMT The Hazard Mitigation Proposal (HMP) is determined to be ineligible under FEMA Recovery Policy 9526. 1 . VII Policy, A. The mitigation measures must be related to eligible gT14disaster-related damages and must directly reduce the 2Mitigation PETITT MARK 4: 16 PM potential of future. similar disaster damages to the eligible Review GMT facility... As per the determination memo SA 803 Weld County CR87 Determination Memo (attached to PW) the damages to be mitigated on the HMP are not eligible disaster-related damages and therefore not eligible for 406 mitigation funds. Mark W. Petitt. 406 Specialist A review of the documentation provided has identified that Weld County is insured for property damages through: Colorado Counties Casualty and Property Pool. Policy Number 020412751 . This policy does not provide coverage for dams. dikes. Insurance JOHNSON 05-01 -2014 bridges. culverts. roadways, streets. walks. paved surfaces. 1 Review KENNETH 03: 32 PM tunnels. canals. land . GMT The insurance policy will not provide coverage for costs identified in this PW There will not be an insurance reduction for this PW. The FEMA eligible damages are not to building. contents. equipment. or vehicles: therefore. there will not be an insurance commitment required. littps://connect l .dhs.gov/emmie/, Danalnfo=isource.fema.net,SSL+dispatchDestination .cio''. . . 5/6/2014 • • RESOLUTION RE: APPROVE COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION FOR INFRASTRUCTURE COUNTY ROAD 87 PROJECT AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Community Development Block Grant Application for Infrastructure County Road 87 Project from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, to the Colorado Department of Local Affairs, commencing upon full execution, with further terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Community Development Block Grant Application for Infrastructure County Road 87 Project from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, to the Colorado Department of Local Affairs, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 11th day of February, A.D., 2015. BOARD OF COUNTY COMMISSIONERS NTY, OLORADO ATTEST: /, J adt0 4 Barbara Kirk eyer, C air Weld County Clerk to the Board , a ` ter �� J t'Ice Freeman, Pro-Tem • De Clerk to tho Boar• I It ; ' @� USED V�+i��-p' / .n P. Conway APPROVED AS TO FORM: `we, � '<' ' PeCe) C5 Jute A. Cozad County Attorney ala0 Steve Moreno Date of signature: e,e {kri-, GEmdiRt, 2015-0444 EM0016 B00045 Colorado Division of Homeland Security Grant NOI / Application C4 , .A Emergency Management CDBG-DR Recover Colorado °z. , Infrastructure Program rTHIS SECTION FOR STATE USE ONLY DHSEM Identification Number: Colorado Point of Contact: CDBG-DR Program Manager Date NOI (Part A) Received: Colorado DHSEM 9195 East Mineral Avenue, Suite 200 Date Application (Part B) Received: Centennial, Colorado 80112 Office: 720.852.6713 Date Next Steps Letter Transmitted: Fax: 720.852.6750 cdps dhsem cdbg@state.co.us J PARTA - NOI: PROJECT OVERVIEW 1 . Applicant Legal Name: Weld County, Colorado 2. Applicant ✓ Local Government Private Non-Profit (Attach copy of 501c3, if applicable) Type: 3. Project Title: (1 ) - Infrastructure County Road 87 4. Proposed Project Total Cost: $ 1 ,800,000.00 CDBG-DR-I Request: $ 1 ,800,000.00 5. Certifications: The undersigned assures fulfillment of all requirements of the CDBG-DR Recover Colorado Infrastructure Program as contained in the program guidelines and that all information contained herein is true and correct to the best of my knowledge. The governing body of the applicant has duly authorized the document, commits to the non-Federal and State share identified in the Budget, and hereby applies for the assistance documented in this application. Also, the applicant understands that the project may proceed ONLY AFTER a GRANT AGREEEMENT is approved. Weld County Barbara Kirkmeyer Commissioner Chair (970) 3564000 Typed Name v/Authorized Applicant Agent Title Telephone Number 74"1"4-- FEB 1 1 2015 Sig OuthorizedAppli ant Agent l rate.Signed 2015-0444 Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 1 of 20 si CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management PART A - NOI: APPLICANT INFORMATION I . Applicant Legal Name: Weld County, Colorado 2. FIPS Code: 123 DUNS Number: 07575-7955 3. U.S. Congressional District: 4th Congressman Name: 4. State Senatorial District: 1 Senator Name: Mr. Cory Gardner 5. State Legislative District: 50 Representative Name: Mr. Ken Buck 6. Primary Point of Contact: The Primary Point of Contact is the person responsible for coordinating the implementation of this proposal, if approval is granted. Ms. ll Mr. O Mrs. . First Name: Roy Last Name: Rudisill Title: Director Organization: Weld County Office of Emergency Management (OEM) Street Address: 1150 O Street City: Greeley State: Colorado Zip Code: 80631 Telephone: (970) 304-6540 Fax: (970) 336-7242 Mobile: (970) 381-0417 E-mail Address: rudisill@co.weld.co.us 7. Alternate Point of Contact: The Alternate Point of Contact is the person that can address questions or concerns in the Primary Point of Contact's absence. Ms. Igl Mr. II MI s.n First Name: Barb Last Name: Connolly Title: Controller Organization: Weld County Accounting Street Address: 1150 o Street City: Greeley State: Colorado Zip Code: 80631 Telephone: (970) 356-4000 F; x: (970) 336-7242 Mobile: E-mail Address: bconnolly@co.weld.co.us 8. Application Prepared by: Ms. IN Mr. p Mrs III First Name: Kyle Last Name: Jones Title: Planner Organization: ARCADIS-US Street Address: 3522 Thomasville Rd City: Tallahassee State: FL Zip Code: 32309 Telephone: (850) 895-4711 F; x: Mobile: (225) 202-3637 E-mail Address: kyle.jones@arcadis-us.com 9. Authorized Applicant Agent: Ms. Q Mr. . Mrs. ll First Name: Barbara Last Name: Kirkmeyer Title: Commissioner Organization: Weld County Street Address: 1150 O Street, P.O. Box 758 City: Greeley State: Colorado Zip Code: 80631 Telephone: (970)356-4000 F; x: Mobile: E-mail Address: bkirkmeyer@co.weld.co.us The Authorized Applicant Agent MUST be the chief executive officer, mayor, etc. This person must be able to sign contracts, authorize funding allocations or payments, etc. Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 2 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management PART A - NOI: PROJECT DESCRIPTION & NATIONAL OBJECTIVES MET 1. Project — Eligible Activity Description: Describe the proposed project. Explain how the proposed project will address recovery and/or resilience needs in your community either independently or as part of a larger project. Include a description of the desired outcome and the recovery objective(s) to be achieved. This narrative should describe the CDBG-DR Eligible Activity. In an effort to achieve resiliency from the severe storms and minimize risk to the general public, Weld County addressed severe damage and hazardous conditions to and along County Road 87 through emergency work. With the permanent work still outstanding, Weld County has completed engineering estimates to address the construction costs for the eligible permanent work along the damaged site locations of CR 87 and the County is proposing using CDBG funding for this infrastructure project. CDBG funds are needed to fund the permanent construction work for this project from damaged incurred at the project site during the severe flooding incident. CR 87 is a critical roadway to Weld County and is utilized by a large percentage of the population on a daily basis thus making it a major highway thoroughfare. This project was vital for Weld County to enhance their existing infrastructure and roadway system. Engineering estimates will be attached to this application for supporting documentation and the emergency work done at the site locations is supported through the WELCO04 Project Worksheet. 2. Site / Physical Location: Describe the area(s) affected/protected by this project, including location by complete street address and longitude and latitude (coordinates in decimal degrees). Latitude: 40.31314 Longitude: -104.24480; However; the area of CR-87 that was impacted and damaged encompasses a much broader area of Weld County, as nearly the entire County utilizes the roadway with a Average Daily Traffic (ADT) Rating of 940. 3. Population Served: Briefly describe the demographics of the population served or protected by this project. Include the percent of the overall community population benefiting from this project. Explain your response. A large percentage of the community will benefit from the permanent construction work by Weld County along CR-87 to restore it back to its pre-disaster condition. This NOI Project will benefit a large percentage of County and demographic area because it is a major thoroughfare in Weld County. The population benefiting from this Project will include an LMI level population percentage that will be directly or indirectly impacted through this project. The demographics impacted are as follows: White: 67.6%, Hispanic: 28.3%, Other: 1 .6%, Asian: 1 .3%, Black: 0.8%, Native American: 0.4%. Weld County consists of 99,317 households with a median household income of $56,589 and the majority of Weld County is owner-occupied with 70.5% Owners and 29.5% Renter. 4. Priority of this Project: If you are submitting more than one CDBG-DR Infrastructure NOI, what is the relative priority of this project? Please indicate the priority as: Priority # of## Projects Submitted. Priority 1 of 8 Projects Submitted . Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 3 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management PART A - NOI: CDBG-DR FUNDING QUALIFICATIONS Community Development Block Grant - Disaster Recovery (CDBG-DR) funding can be approved for a project in which ALL of the following requirements are met The physical location of the activity must be within a county listed in Table 1 of the program Recover Colorado Infrastructure Grant Program Guidelines (Guidelines). 1. Connection to Disaster Recovery CDBG's Disaster Recovery funds must be used for necessary expenses related to disaster relief, long-term recovery, restoration of infrastructure and housing, economic revitalization, and mitigation from future damages.. The activity must show a direct link to damages received during one or more of the events listed in Table 1 of the Guidelines. Please provide a brief explanation of how the proposed acquisition activity: (1 ) was a result of the disaster event; (2) will restore infrastructure or revitalize the economy; or will (3) mitigate future damages. During the incident period of September 11 , 2013 to September 30, 2013, Weld County, Colorado received heavy rainfall and debris in the creeks, streams and rivers which caused damage to CR-87 in Weld County. These damages impacted roadway conditions for residents and emergency vehicles and reduced response times for Weld County Officials who are responsible for the safety of the community. The damages incurred from this event handicapped Weld County due to CR-87 being a major roadway thoroughfare and highly utilized. CDBG funds are being requested to be applied towards the permanent work for Infrastructure Project Costs for CR-87. Funding through CDBG would benefit the County for the proactive work done that has already done by Local Officials to alleviate any unnecessary monies being encumbered out of the County's General Fund budget for this disaster that impacted the entire community. 2. Compliance with National Objectives State recipients receiving allocations under the CDBG-DR program must certify that their projected use of funds will ensure, and maintain evidence, that each of its activities assisted with CDBG-DR funds meets at least one of the three National Objectives. a) Which of the National Objectives are met by proposed project? I Will benefit low and moderate income (LMI) persons; or Will aid in the prevention or elimination of slums or blight; or Is an Urgent Need in which meet community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community where other financial resources are not available to meet such needs. b) How will the proposed project meet the above checked National Objective(s). See attached LMI data for the Project. In addition to the LMI data attached, the State of Colorado (according to ACS 2008-2012 5Y) lists Weld County at a 41 .0% LMI. In reviewing the data for this Project NOI, the LMI average was 38.6% for LMI population directly affected. However, that percentage does not capture the LMI population that will be indirectly impacted nor does it address the entire overall percentage of the LMI population that will benefit from this Project from the surrounding service areas. A large percentage of the community will benefit from the permanent construction work to CR 87, both directly and indirectly. LMI services areas around the Project site will be positively impacted from the work that will be conducted to CR-87. The general vicinity of CR-87 greatly benefits the LMI population for this project, which is why the County believes that this project not only meets, but exceeds the 50% requirement for meeting the National Objective. The work/repairs that have been estimated under this project will drastically reduce hazardous conditions for the general public and will enable Weld County to focus on resiliency efforts for future disasters. It is believed that the service area for Project Site Locations will benefit multiple LMI tract sections and thus a higher weighted percentage of over 50% should be noted for this project due to Nature and Location of the activity that is being estimated and also the accessibility for the Site Locations that will benefit the surrounding areas of Weld County. The LMI Data is broken down into 4 categories: 1 .) Low Income Persons 2.) Low and Moderate Income Persons 3.) Low, Moderate, and Medium Income Persons 4.) Persons with Potential for Being Deemed Low, Moderate and Medium Income Persons Finally, a % is given for individual lat/long coordinates for LMI Persons. *It is important to note that this spreadsheet does not take into consideration the potential for Accessibility Issues and Multi-Usage of Tracts. Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 4 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management 3. Compliance with the primary objective. As indicated in the Guidelines: "A proposed project's benefits to LMI persons will be an important factor in evaluating potential infrastructure projects. A total of 20% of the Recover Colorado Infrastructure project funding must benefit LMI persons. Due to the very low percentage of LMI projects submitted in the first round of infrastructure funding, it is estimated that approximately 25% to 30% of the funding available in this second allocation must meet the LMI requirement to make up for the deficit." This section does not need to be completed if the project does not meet this National Objective. The primary objective for using CDBG Disaster Recovery funds is benefitting, by at least 51 percent, persons of low and moderate income. The following section provides the information necessary to complete this requirement. a) Is the proposed activity: 1/ jurisdiction wide [ specified target area If you checked specified target area, which data source was used? (Note: select the smallest unit of Census data that encompasses your proposed target area.) b) Enter the number of households involved in the proposed project. TBD c) In the space below, describe how the applicant will comply with the requirement that at least 51 percent of CDBG-DR dollars will principally benefit low- and moderate-income households and persons. Weld County will comply with the 51% requirement due to the fact that this Infrastructure Project will be conducted around service areas of the county that qualify as LMI. The justification behind this methodology is that multiple service areas and tract sections of LMI populations will benefit in some capacity from this Project. Weld County even addressed their data search and criteria for LMI even further than State requirements as noted on the previous attached spreadsheet. LMI data was broken into four(4) sections to ensure that Weld County addressed the LMI criteria properly: 1.) Count of Low Income Persons; 2.) Count of Low and Moderate Income Persons; 3.) County of Low, Moderate, and Medium Income Persons; 4.) Persons with the Potential for Being Deemed Low, Moderate, and Medium Income Persons. Finally, a Percentage of Low and Moderate Income Persons was incorporated within the spreadsheet. d) Enter the number of households within each income category expected to benefit from the proposed project. Incomes above 80% of the County Median 785 Incomes above 50% and up to 80% of the County Median 1265 Incomes at or below 50% of the County Median 2060 e) Which type of income was used to determine the above? (Check only one) As determined by the American Community Survey (Public Facilities projects) Annual income as defined for Public Housing and Section 8 t/ Annual income as reported under the Census long form Adjusted gross income as defined for reporting under IRS Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 5 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management PART A - NOI: COMPREHENSIVE RISK ANALYSIS INFORMATION 1. Community Hazards Review: Please list and briefly describe in rank order of importance the natural or man-made hazards in your (the Applicant's) service area. The hazards identified within this Infrastructure Project for CR-87 would be ranked in the following manner: Flood , Erosion and Subsidence. The hazards caused significant damage and posed a severe risk to the community for the designated incident period and the permanent work included within this project to CR 87 will benefit the community through safer roadways. 2. High Risk Hazards Addressed by the Project: Describe how, and the degree to which, the proposed project mitigates high risk hazards. Include damage history, source and type of problem, frequency of event(s), and severity of damage information, if available. Hazard 1 Flooding caused the most severe damage to Weld County during the designated incident period and this Project addresses and will mitigate against severe flood damage to and along CR-87 . In addition , County Officials will ensure the permanent repairs will be made to the to roadways for the safety of the community and will address river embankments and also dangerous road conditions to the public. Hazard 2 Erosion also caused a severe issue for the County. This Project will address and mitigate against severe erosion damage to and along CR-87 through the permanent construction work. The work that will be conducted by the County will help to mitigate against any immediate threat/hazard to the damaged infrastructure. Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 6 of 20 N. CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management Hazard 3 Subsidence was another critical hazard that caused dangerous conditions for the community. This Project will also address and mitigate against severe subsidence damage to and along CR-87 through the permanent construction work being proposed . Note: If your proposed project addresses more than three Hazards, please provide that information as an attachment. 3. Elimination of Risk: Does the proposed project result in the elimination of a hazard from your (the Applicant's) service area? If so, please describe. If not, please estimate the degree to which this project will mitigate the risk from the hazards identified in Item #2. The proposed permanent Infrastructure construction work will reduce the hazards identified above, but does not completely eliminate the risk for the future. The Proposed Infrastructure Project to CR-87 allows Weld County to utilize CDBG funding towards permanent construction work for a major roadway system that has been impacted in previous events. The damaged incurred to and along CR-87 during FEMA-DR 4145 was one of the most costly disasters in Colorado history. These types of hazards that occurred in Weld County and throughout Colorado are truly an act of mother nature and the County was as prepared as it could have been but the severity/duration of the incident was of an unprecedented nature. Weld County cannot completely eliminate the risk of future flooding, erosion or land subsidence, but Local Officials can take the necessary measures to try and reduce the risks and that is why the Infrastructure Project to CR-87 and the permanent work is so important to Weld County. 4. Environmental Quality Improvements: Does the proposed project result in an improvement in the quality of the natural environment in your (the Applicant's) service area? If so, please describe. Yes; the permanent construction work that is currently being estimated along CR 87 will improve the quality of the natural environment and restore the damaged infrastructure back to its pre-disaster condition . The permanent work being estimated will improve the site locations that were damaged during FEMA-DR 4145. 5. Climate Change Improvements: Does the proposed project reduce or ameliorate a projected impact of climate change in Colorado? If so, please briefly describe the benefit of the project. This Proposed Infrastructure Project reduces a projected impact climate change due to proactive mitigation measures that are being proposed for the permanent work to CR 87. This will be accomplished by ensuring that each damaged site location will be addressed as soon , but as safely, as possible , and not to sustain any further impacts to the site locations or environment that would enable the damage to enhance the projected impact of any potential climate changes. Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 7 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management 6. Community Process: Does the proposed project include a community planning or involvement process that increases community resiliency? If so, please briefly describe the process. This Proposed Project was initiated by County Officials in an effort to achieve resiliency from the severe storms and also to minimize risk to the community. Weld County would like to utilize CDBG funding to address the severe flood damage to and along CR-87 through the permanent work construction by ensuring that dangerous conditions for the public be addressed and mitigated properly and efficiently. CR-87 is a major thoroughfare in Weld County and the roadway and safety conditions for the community that utilize the infrastructure are of the utmost importance for the County. 7. Reduction in the Costs of Future Response or Recovery: Will the proposed project result in a reduction in the cost of response or recovery from an incident occurring due to one or more of the hazards identified in Item #1 or #2? If so, please briefly describe how response or recovery costs will be reduced. Fora small scale flooding incident, yes; however, the flooding that occurred during the designated incident period was catastrophic and damage to CR-87 was unparalleled to any other incident in recent history. The restoration of CR-87 through the proposed permanent work will reduce future costs for recovery during an incident b/c the roadway infrastructure will be re-built stronger. 8. Floodplain/Floodway/Substantially Damaged Properties: Does the proposed project include a property or properties located in a floodway or floodplain; or not located in a regulatory floodplain but which were substantially damaged or have a history of damage from at least two disaster events? If so, please identify those properties below. No properties are included within this NOI Application . 9. Mitigation Planning: Does your community have a current FEMA approved multi-hazard mitigation plan? ✓ Yes No Location of proposed project in mitigation plan strategies: Page 139 Section/Part Mitigation Strategy/5 Is the community a member of good standing with the National Flood Insurance Program? ✓ Yes _ No Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 8 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management 10. Community Plan Compliance: Does the proposed project comply with and/or address an issue recognized in key community plans? Key plans include, but are not limited to: a Comprehensive Master Plan, a Stormwater Management Plan, a Hazard Mitigation Plans, or key community codes. If so, please describe how the project integrates into the plan(s). d Yes; the Proposed Project complies with all local community plans and this Project integrates into the Plans b/c the County previously addressed the damages to local roadways and infrastructure and mitigated damages that posed a serious risk/hazard to the community during the incident period through emergency work done at the site locations. This project is being initiated by Weld County for funding for permanent work to and along CR 87 and the damage caused by the severe flooding . 11. Environmental / Historic Preservation Issues: Please describe any significant environmental, historic, or cultural features that may be affected by the project. Please also describe any features that may be improved by the project. All environmental issues will be addressed in Part B of this NOI Application . No foreseeable issues are expected . EHP issues in regards to the Endangered Species Act (ESA) and EHP Standard Conditions will be priority. 12. Permitting: Please list the local, state, and federal permits that will be required to complete this project. Weld County will acquire the proper local , state and federal permits as regulated for construction projects. Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 9 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management 13. Community Resilience: Please describe how this project will increase the resilience of your community. As defined in the Guidelines: "Resilience incorporates hazard mitigation and land use planning strategies; critical infrastructure, environmental and cultural resource protection; and sustainability practices to reconstruct the built environment, and revitalize the economic, social, and natural environments." In an effort to achieve resiliency from the severe storms and minimize risk to the general public, Weld County will address the severe damage to CR-87 Infrastructure through permanent construction work repairs. This Proposed Project will address the permanent construction work that has already been cost estimated by Engineers and enable the community to recover in an expeditious manner and increase the resiliency of the community by incorporating nearly every aspect of sustainability and revitalizing the community. 14. Maps Please attach the following maps with the project site and structures marked on the map. Use SAME ID number as in the Individual Property Worksheets. ✓ Flood Insurance Rate Map (FIRM). If the FIRM for your area is not published, please attach a copy of the Flood Hazard Boundary Map (FHBM). City or county scale map (large enough to show the entire project area) USGS 1 :24,000 topo map ✓ Parcel Map (Tax Map, Property Identification Map, etc.) / Overview photographs. The photographs should be representative of the project area, including any relevant 1/ streams, creeks, rivers, etc., and drainage areas which affect the project site of will be affected by the project. 15. Additional Comments (Optional): Enter any additional comments related to the proposed project's ability to reduce hazard risk and increase community resiliency. This proposed project will reduce the hazard risk to the community and increase resiliency through the permanent work that will be conducted to and along CR-87. CDBG funds are being requested to be applied towards the Infrastructure Project for CR-87 for the permanent construction work. Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 10 of 20 -L CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management PART A - NOI: DECISION MAKING PROCESS 1. Decision-Making Process: Describe the process you used to decide that this project is the best solution to the problem. Explain why this project is the best alternative you considered. Address questions such as: • Are you focusing on the area in your community that has the greatest potential for losses? • Have you considered the risks to critical facilities and structures and benefits to be obtained by mitigating this vulnerability? • Have you considered those areas or projects that present the greatest opportunities given the current situation(s) of interest in your community? • Are you addressing a symptom or the source of the problem? Addressing the source of the problem is a long-term solution which provides the most mitigation benefits. • If impacts to the environment, natural, cultural or historic resources have been identified, explain how your alternatives and proposed project address, minimize, or avoid these impacts. Permanent Work to and along CR-87 in the Proposed Project was identified by engineers and Weld County officials due to the devastating damages caused by the severe flooding and the severity of the damage. Through this Project and the permanent work, Weld County would like to make the roadway along CR 87 safer for the community and also restore county infrastructure back to its pre-disaster condition . This Proposed Project has site locations across the entire community and service area and it was determined that a large percentage of the LMI population was impacted by the severe flooding incident and the permanent work by County Officials will enable the community to recover quicker, thus allowing the community to sustain resiliency and return operations to normal . 2. Acquisition Projects - Describe the community's methodology for selecting the properties to be acquired in this application and how each is ranked (highest to lowest): N/A Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 11 of 20 4 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management PART A - NOI: SCOPE OF WORK / BUDGET OVERVIEW / FINANICAL FACTORS 1. Project Scope: Please provide a comprehensive and detailed description of the scope of the proposed project. Describe each of the project components and the steps necessary to complete that work. If the proposed project is a funding match for another disaster recovery or infrastructure development program, please identify the agency, program funds, and project reference number that CDBG-DR funding is intended to support. Also describe any critical deadlines that must be met to accomplish this work. See Attached cost estimate of probable construction costs with detailed line items and estimated budget costs. I I 2. Community Priority: Please describe why this project is a priority for your organization. Due to CR-87 being a major roadway and utilized on a daily basis by a large percentage of the population , the entire community will benefit from the permanent work by Weld County and the repairs that are to be made to the roadways along CR 87. The repairs through this project will drastically reduce hazardous roadway conditions for the general public and will enable Weld County to focus on resiliency efforts for future disasters. Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 12 of 20 1 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management 3. Project Cost Summary: Please summarize the major cost components of the project. Please round all values to the nearest dollar. a. Planning / Engineering / Design $ b. Environmental Compliance $ The value of general and/or c. Real Property Acquisition / Demolition $ professional labor wages must be tabulated in accordance d. Closing Costs / Legal Fees $ with the Davis Bacon Act of e. Housing Program Assistance $ 1931 f. Construction Costs $ g. Project Delivery Costs $ h. Other (specify below) $ 1 ,800,000.00 Estimate of Probable Construction Costs (from Scope) i. Total of a-h $ 1 ,800,000.00 Duplication of Benefits (if unknown at time of application enter zero). $ 0.00 j. P PP k. Subtract j. from i. to determine Total Project Cost $ 1 ,800,000.00 Notes: Housing Program Assistance costs include the cost of compliance with Uniform Relocation Assistance (URA) and Comparable Housing Assistance (CHA) requirements. Project Delivery Costs include the costs of project delivery by the sponsoring organization but do not include administrative overhead. 4. Total Project Cost Allocations Proposed Project Total Cost: $ 1 ,800,000.00 Federal Cost Share: $ 1 ,800,000.00 State Cost Share: $ 0.00 $ 0.00 Local Cost Share 5. Basis of Cost Estimate: Briefly describe how the cost estimates listed in #3 above were developed (e.g. lump sum, unit cost, quotation, etc.). The Cost Estimates were developed by Engineers as probable estimates. 6. Project Management: Describe how you will manage the costs and schedule, and how you will ensure successful performance. The work for this Proposed Project will be managed by Weld County and will adhere to the scope of work and cost forecast. Note: The applicant must agree to furnish quarterly reports during the entire time the project is in active status. Quarters end on March 31st, June 30th, September 30th, and December 31st. Reports are due to the State within 15 days after the end of each quarter.) Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 13 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management 7. Project Maintenance Requirements: The following questions are to give assurance on the project's maintenance over its useful life. Please answer each question and give a brief explanation. a. If the project involves the acquisition of real property, what is the proposed land use after acquisition? (i.e., Agriculture, Recreation, Vacant Land, Park, Wetlands, etc.) N/A b. Will the project require periodic maintenance? No c. If yes, who will provide the maintenance? N/A d. What is the estimated cost of maintenance on an annual basis? $ 18 , 500.00 Note: Cost of maintenance is considered an application prioritization weighting factor. Projects with high maintenance costs have a greater risk of future failure due to deferred maintenance. Therefore, the responses provided above should be as complete and verifiable as possible in order to minimize the likelihood of ranking point reductions due to maintenance concerns. 8. Additional Comments: Enter any additional comments related to the proposed project's funding, if desired. This Project is the top priority for Weld County for utilization of CDBG funding . 9. Financial / Fiscal Health Factors: Please indicate the total budget (all funds) of your organization. Please describe the impact of disaster recovery efforts to date on this budget. In addition, if this objective is selected based on the local governments inability to finance the activity, the municipality must also include in the application package a resolution stating this fact and supporting documentation such as budgetary information, a description of TABOR restrictions, and the most recent audit report or approved exemption from audit. Weld County's total 2015 budget is $4,307,031 ,089. The impact of the September, 2013 flooding has primary been on the damage to the county's road and bridge system. The damage has resulted in Weld County having to transfer $5 million from the Contingency Fund to the Public Works Fund in 2013 and in 2014 for a total of $10 million dollars. Without assistance from FEMA, FWHA, and CDBG the amount would have been several million more. The impact has also forced the county to shift local resources from projects unrelated to flooding to deal with the emergency situations created by the flood in both the 2013 and 2014 fiscal years. Even in 2015, the county is still using local resources to recover from the flooding. Fortunately, Weld County has always been fiscally conservative and budgeted responsibly. Had the county not taken the responsible approach to its finances county service would have had to have been cut to cope with the flood recovery. Weld County operates under the most restrictive property tax limitation in the state. Besides the TABOR limit of growth in property tax restricted to the CPI plus growth in new construction, the Weld County Home Rule Charter has a 5% limitation on property tax over the previous fiscal year. There are no exceptions to the limit for emergency situations, like the flooding. Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 14 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management PART B - APPLICATION: PROJECT MILESTONES / TIMELINES / TASKS 1. Timeline / Tasks Insert the proposed work schedule as tasks to accomplish the overall goal of the proposed activity (i.e., appraisals, title search, closing, etc.), and provide a description of the task's purpose. This timeline will be used as a measurement tool for progress in the project's implementation and is included in the required Quarterly Reports. Also, FEMA uses the timeline for determining the approved period of performance. It will be the basis used to justify delays or extensions, if necessary, and should be estimated carefully. The first and last entries are state requirements and have already been entered. Task 1 : Timeframe: Task 2: Timeframe: Task 3: Timeframe: Task 4: Timeframe: Task 5: Timeframe: Task 6: Timeframe: Task 7: Timeframe: Task 8: Timeframe: Task 9: Timeframe: Final Inspection Report and Project Closeout Task 10: The Final Inspection Report is a review of the activity's paper documentation, showing the project was implemented as required. Once the review is completed, the 3 Months report and findings will be provided to the grantee for review and concurrence. The Timeframe: State submits the concurrence to FEMA as part of a closeout package to formally Total Project Timeframe: Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 15 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management 2. Start Date & Pre-Award Costs: The start date for any project begins upon GRANT AGREEMENT approval by the State Controller. If a different start date or timeframe is needed, provide an explanation below. Also indicate if any pre- award activities or costs have been incurred or authorized. Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 16 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management Please note that Part B is required for the final Application submittal. Part B sections may optionally be completed and submitted with the NOI. Please update any Part A section information when submitting you full Application. PART B — APPLICATION : ENVIRONMENTAL REVIEW 1. Environmental Review Background Information & Environmental Review Worksheet: In accordance with 24 CFR Part 58.22 (see below), all federally funded projects must accomplish an environmental review prior to beginning any work on a project. These HUD regulations are in place for two purposes: 1 . To ensure federal funds are used to place people of low and moderate income in environmentally safe conditions; and 2. To ensure federal funds are NOT used to negatively impact environmental conditions that exist near a project site. Please note the following limitations on CDBG-DR grant activities pending environmental clearance per 24 CFR Part 58.22. (a) Neither a recipient nor any participant in the development process, including public or private nonprofit or for-profit entities, or any of their contractors, may commit HUD assistance under a program listed in Sec. 58.1(b) on an activity or project until HUD or the state has approved the recipient's RROF and the related certification from the responsible entity. In addition, until the RROF and the related certification have been approved, neither a recipient nor any participant in the development process may commit non-HUD funds on or undertake an activity or project under a program listed in Sec. 58. 1(b) if the activity or project would have an adverse environmental impact or limit the choice of reasonable alternatives. (b) N/A for DOLA/CDPS projects. (c) If a recipient is considering an application from a prospective sub-recipient or beneficiary and is aware that the prospective sub-recipient or beneficiary is about to take an action within the jurisdiction of the recipient that is prohibited by paragraph (a) of this section, then the recipient will take appropriate action to ensure that the objectives and procedures of NEPA are achieved. (d) An option agreement on a proposed site or property is allowable prior to the completion of the environmental review if the option agreement is subject to a determination by the recipient on the desirability of the property for the project as a result of the completion of the environmental review in accordance with this part and the cost of the option is a nominal portion of the purchase price. There is no constraint on the purchase of an option by third parties that have not been selected for HUD funding, have no responsibility for the environmental review and have no say in the approval or disapproval of the project. (e) Self-Help Homeownership Opportunity Program (SHOP). In accordance with section 11 (d)(2)(A) of the Housing Opportunity Program Extension Act of 1996 (42 U.S.C. 12805 note), an organization, consortium, or affiliate receiving assistance under the SHOP program may advance non-grant funds to acquire land prior to completion of an environmental review and approval of a Request for Release of Funds (RROF) and certification, notwithstanding paragraph (a) of this section. Any advances to acquire land prior to approval of the RROF and certification are made at the risk of the organization, consortium, or affiliate and reimbursement for such advances may depend on the result of the environmental review. This authorization is limited to the SHOP program only and all other forms of HUD assistance are subject to the limitations in paragraph (a) of this section. (I) Relocation. Funds may be committed for relocation assistance before the approval of the RROF and related certification for the project provided that the relocation assistance is required by 24 CFR part 42. Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 17 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management Environmental Review Worksheet Check ALL of the activities listed below that will be included as part of the project, REGARDLESS OF THE FUNDING SOURCE: Q Information and financial services Administrative and management activities Environmental and other studies, resource identification, and the development of plans and strategies Most engineering and design costs associated with eligible projects zInspections and testing of properties for hazards or defects Project planning 3 ❑ Purchase of insurance F a. ≥ 0 Purchase of tools 4 O Technical assistance and training W .5 0 Interim assistance to arrest the effects of an imminent threat or physical deterioration in which the assistance w 0 does not alter environmental conditions. `}' 0 Public services that will not have a physical impact or result in any physical changes (e.g., employment, child care, health, education, counseling, welfare) 0 Assistance for temporary or permanent improvements that do not alter environmental conditions and are limited to protection, repair, or restoration activities necessary only to control or arrest the effects from disasters or imminent threats to public safety including those resulting from physical deterioration (Must also complete the Regulatory Checklist at the end of Exhibit IV A) ≥ n Operating costs (e.g., maintenance, security, operation, utilities, furnishings, equipment, supplies, staff training z and recruitment, other incidental costs) c,) n Relocation costs 0 Acquisition, repair, improvement, reconstruction, or rehabilitation when the facilities and improvements are in V place and will be retained in the same use without change in size or capacity of more than 20 percent H ≥ 0 Special projects directed to the removal of material and architectural barriers that restrict the mobility of and accessibility to elderly and handicapped persons U ❑ Acquisition (including leasing) or disposition of, or equity loans on, an existing structure n Acquisition (including leasing) of vacant land provided the structure or land acquired, financed, or disposed of will be retained for the same use 0 Acquisition, repair, improvement, reconstruction, or rehabilitation when the facilities and improvements are in A place, but will change in size or capacity of more than 20 percent n Acquisition, repair, improvement, reconstruction, or rehabilitation when the facilities and improvements are in Wplace, but will involve a change in land use, such as from non-residential to residential, commercial to industrial, or from one industrial use to another w fl Demolition ❑ New construction This checklist must be included with the CDBG application. Please direct questions to the appropriate contact person below: DOLA/DLG DHSEM Steven Boand, State Disaster Recovery Manager Tamra Norton, Environmental Compliance Officer Department of Public Safety Department of Local Affairs Division of Homeland Security and Emergency Management 1313 Sherman Street, Room 521 , 9195E Mineral Ave, Suite 200 Denver, CO 80203 Centennial, CO 80112 303-866-6398 720.852.6713 tamra.nortonAstate.co.us steven.boand@state.co.us DPS/DOLA USE ONLY: Required level of environmental review: 0 Exempt 0 CENST 0 CESTO EA Reviewed by: Date of Review: Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 18 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management 2. Supplemental Environmental Review Information Enter any additional comments related to environmental concerns for the proposed project if desired. Please list and attach any documents or studies that have been prepared that support the Environmental Review Worksheet responses. Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 19 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management PART B - APPLICATION: DETAILED PROJECT BUDGET 1. Detailed Project Budget: Please enter or attach a detailed and comprehensive final proposed budget for the project. Please note that CDBG-DR funds may be limited to the amount submitted with the NOI pending the availability of additional funding Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 20 of 20 Hello