HomeMy WebLinkAbout770763.tiff r i 70-N (-�
RESOLUTION
RE: AGREEMENT BETWEEN C. & R. CLEANING SERVICE AND WELD COUNTY
PROVIDING FOR COMPLETE CLEANING MAINTENANCE AND CARE OF THE
WALTON BUILDING LOCATED ON NORTH 11TH AVENUE, GREELEY,
COLORADO, ON BEHALF OF THE WELD COUNTY DEPARTMENT OF SOCIAL
SERVICES FOR THE CALENDAR YEAR 1977.
WHEREAS, C & R. Cleaning, Greeley, Colorado, has presented
an agreement between itself and Weld County, Colorado, providing
for complete cleaning maintenance and care of the Walton Building
located at North 11th Avenue, Greeley, Colorado, on behalf of
the Weld County Department of Social Services, and
WHEREAS, Weld County, Colorado, is desirous of obtaining
complete cleaning maintenance and care for the Walton Building
on behalf of the Weld County Department of Social Services, and
WHEREAS, after careful consideration, the Board of County
Commissioners, Weld County, Colorado, believes it to be desirous
and in the best interest of Weld County to enter into the afore-
mentioned agreement as proposed and submitted and upon the basis
recited therein.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commis-
sioners, Weld County, Colorado, that said agreement providing for
complete cleaning maintenance and care of the Walton Building
located at North 11th Avenue, Greeley, Colorado, on behalf of the
Weld County Department of Social Services, per copy attached
hereto and made a part hereof by reference, be, and it hereby is
approved for the calendar year 1977 .
BE IT FURTHER RESOLVED that the Board be, and it hereby is
authorized to execute the agreement as submitted and to make the
same effective forthwith.
The above and foregoing Resolution was, on motion duly made
and seconded, adopted by the following vote on the 29th day of
December, A.D. , 1976.
ATTEST: 'lha cu e) BOARD OF COUNTY COMMISSIONERS
/71J WELD COUNTY, COLORADO
We County Clerk and Recorder
and( lerk to the B9,rril •
Deputy County Clerk {.
A ED AS TO FORM: N.,
County Attorney _ ��-
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rte, 770763
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CONTRACT
THIS AGREEMENT shall be for the term of one (1) year,
effective date, January 1 , 1977 , expiring December 31, 1977 ,
unless changed or modified with the consent of both parties in
writing. This agreement may be terminated by either party
at any time, by giving thirty (30) days notice in writing,
prior to the desired date of the termination.
CONTRACT RATES
These services will be performed as listed on the
specification sheets and at a monthly rate of $550. 00 per
month.
•
ACCEPTED AND APPROVED: ACCEPTED AND APPROVED:
BOARD OF COUNTY COMMISSIONERS C. & R. Cleaning Services
WELD COUNTY, COLORADO 4l
By: 7 , —, 9/ /�7.
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: .,.t.:
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TEST: Quj� 0.4,4„;, 11,0lllin/
"Wald County Clerk and Recorder
an'1d Clerk to the 6ar29
.,By,. �:l�i. idI.�..� � -0 eta'
/ � 1/ ; f
' Deputy CoUu y Cleat
`-'APPR ED AS TO FORM: -
C:1111 ,
— CInty Attorney
WILT) C(1I111 I 'I', C(1LUHAIX)
,+'\ ACCOIJNTTP DEPARTMENT
BID REQUEST
DATE: November 26, 1976
No., 002-77
I . NOTICE TO BIDCERS
SEALED BIDS WILL RE RECEIVED AT THE OFFICE or THE CHIEF ACCOUNTING OFFICER, WELD COUNTY COURTHOUSE,
',R EELEY, COLORADO, UNTIL Thursday, December 16, 1976 at 10:15 a.m. FOR FURNISHING
the Social Services OF WELD COUNTY FOR THE FOLLOWING MERCHANDISE OR EQUIPMENT:
Cleaning Services for Walton Building
II. INVITATION TO BID
SEALED BIDS, SUBJECT TO THE CONDITIONS AS SHOWN HEREIN, ARE REQUESTED ON THE FOLLOWING LIST OF
'RTICLES Oa SERVICES WITH DELIVERY TO 315 North 11th Avenue THE DESTINATION,
two TO INCLUDE ANY CHARGES FOR FREIGHT, OIL IVERY, CONTAINERS, PACKAGING, ETC. BIDS MUST BE ENCLOSED IN ENVE-
LOPES FURNISHED BY THE ACCOUNTING DEPARTMENT.
III. INSTRUCTIONS TO BIC(ERS
1. PROPOSALS SHALL DC TYPEWRITTEN OR WRITTEN IN INK ON TIC FOR/ BPEPARE.D BY THE COUNTY. OFFICIALS OF CORP-
ORATIONS SHALL DESIGNATE THEIR OFFICIAL TITLE; PARTNERS ON SOLC OWNERS SHALL SO STATE, GIVING THE NAMES
OF ALL INTERESTED PARTIES. ALL CORRECTIONS OR ERASURES SHALL BE INITIALED BY THE PERSON SIGNING THE BID.
2. A BIDDER SHALL NOT STIPULATE IN HIS /ROPOSIL ANY CONDITIONS NOT CONTAINED IN THE SPECIFICATIONS UNLESS
SPECIFICALLY REQUESTED IN THE SPECIAL INSTRUCTIONS. ANY PROPOSAL WHICH FAILS TO COMPLY WITH THE LITERAL
LETTER OF THESE INSTRUCTIONS AND THE SPECIFICATIONS MAY OE REJECTED FORTHWITH.
3. WHEN APPROXIMATE QUANTITIES ARE STATED, THE COUNTY RESERVES THE RIGHT 10 INCREASE OR DECREASE THE QUANTITY
AS BEST FITS ITS NEEDS.
4. WHENEVER REQUESTED, SAMPLES OR DESCRIPTIVE MATTER SHALL 0E FILED PRIOR TO THE OPENING OF BIDS.
5. IN SUPMITTINI THE PR ,PRiAL, THE VENDOR AGREES MAT ACCEPTANCE OF ANY OR ALL BIDS BY THE COUNTY WITHIN A
REASONABLE. TIN( ' PERIOD CONSTITUTES A CONTRACT. No DELIVERY SHALL BECOME DUE OR BE ACCEPTED UNLESS A
PURCHASE ORDER SHALL FIRST HAVE BEEN ISSUED BY THE CHIEF ACCOUNTING OFFICER OF WELD COUNTY. IT IS UNDER-
STOOD THAT IT IS NECESSARY FOR ALL INVOICES TO BE MADE OUT TO WELD COUNTY, COLORADO, NOT TO THE DEPART-
MENT SECURING THE MERCl/A:;:ISE.
6. IT IS UNDERSTOOD THAT THE BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY RESERVES THE RIGHT TO REJECT ANY
• OR ALL BIDS, TO WAIVE ANY INFOCMALITIES IN RIDS, AND TO ACCEPT THE BID THAT, IN THE OPINION OF THE BOARD,
IS TO THE BEST INTERESTS OF THE BOARD AND OF THE COUNTY OF WELD, STATE OF COLORADO.
2. DISCOUNTS WILL PE FIGURED FROM THE DATE OF DELIVERY AND ACCEPTANCE OF THE ARTICLES, OR IN THE CASE OF IN-
CORRLCT INVOICE, FROM THE DATE OF RECEIPT OF CORRECTED INVOICE, IF THIS BE SUBSEQUENT TO DELIVERY AND AC-
CEPTANCE.
O. IN DETEPHINING THE LOWEST RESPONSIBLE BID, THE COUNTY WILL CONSIDER ALL ACCEPTABLE BIDS ON A BASIS OF THE
NET TRICE TO RE PAID AFTER DEDUCTION OF THE DISCOUNT SPECIFIED BY THE BIDS,.
e. THE SUCCESSFUL BIDDER SHALL INDEMNITY AND SAVE HARMLESS WELD COUNTY AGAINST ALL CLAIMS FOR ROYALTIES, FOR
PATENTS OR SUIT FOR INFRINGEMENT THEREON WHICH MAY BE INVOLVED IN THE MANUFACTURE OR USE OF THE MATERIAL
TO BE FURNISHED.
10. ALL GOODS SHALL REMAIN THE PROPERTY OF THE SELLER UNTIL DELIVERED TO AND ACCEPTED BY THE COUNTY,
•
STSTANDAIN UC710115, THE PRRP IALSFORMA AND SPEC!, !CATIONS HAVE BEE :VCLOPED WITH 1HE HOPE. .o � q TO OF PURCHASE IIEGO'
ANDAPD TO ALL SAri SEA': :DRY I L AIL'. ;O Tlln.r'h l U L OF RAISING I
CONCERNS YOUR COOJ'F INATINVITED.
T7AtlSAC'f lUHfi WILL RE MUTUALLY
1011 IPIVI TE.U.. SA
GE!ERP.C. SPECK (AlI IOIr,, CONOI FIUPJj AM) !,'d'UkoAI IDN
LE51 G4: INC EQJ P:(LN7
tHALI. BC MAN UFAr'TUNEI '
S TOR QUALM)? AND _nTI .UDi:L OF PROL'LICf
WITH I SUITABLE TO TIE HST, FO" PR;TTI IF I� IN. THE I:4'U IfDESI SHALL BE CF NJP LIE RFSf 1'R i T ICL IN THE INDUSTRY AND INTENDED. FHF Tf CNIJI CAI DESIGNSHALL I1 F. IN
TOE F'AT:R LIP SION SHALL. BE or THE KjUPS AND DUALITIES 1A.L ANO LOP;LIFE,
;H JE ENTERING INTO THE CCOSTS C
MAINTAINING AND Rdl'ICii WILL, INSURE L.OiJ. !.IF E, DEPENDABILITY IL ITV AND LO COSTS
EPA IR ICG' 4' CO�T5 C
STA U/.Fp: LINEN T;1F It( P D "STANDARD' IS USED IN THIS SFEL!FICAF O': TO Dl. 'I-Iet All
A5Er1PL rT S'I I RE ,^,r.I TTU D TO LEAN TI1A. inc
iRNI OF AELL OE THE
OP A
REGULAR (U IEti'f PRODUCT ITEM C6 qp �BLV SO DE bCR IRS
GDU.T O. THE MANUFACTURER I)'EPEOF. D SHALL gl. 'ENE LATES'
..ITHOCIT THE NOOIFICATIriN Of OMI S',IFN OF ANY 01 ITS IA l i lR S Py H MODEL OR OTHER THERDESIS :tT ME+•'ORo FXCT.P'T AS I1r REAF TEP, USUAL PARTS OP THE SUBSTITUTION OTHERS
SPECIFIED, DETAILS CAPAC II AND ION EVERY
N 5 THEME,
THE SAID MANUFACTURER'S ' IES RATINI,S, GDNF(1 @(d LNG
S CATALOGUE OR OTHER INTUITED MATTER IN (:VERY . S1A T T'(
SUB-A.;S,_MRI. IE$, ACCESSORIES, DESCRIBING FtI81NO
IE,, FITTI ANU Fili PTHE TEEM Cr: A oICH A p1 A t J111
LAALY rUfl N!SI'EO AS A PART ? SHALL RE CON 512000 TO 'I THOSE Ip. R AH
OF THE. PRINCIPAL UNIT OR ASSEHDLY AND INCLUDED IN THE SELLINGCPF.'Tf RE�OI!_
PEFUTACi.E NAI'UFA[TUI:' iT_FINEQ; Ta':RE°` •
f. MANUFACTURER yr
/O HAS BEEN ENGAGED IN T;.(U OUS IF?:,L; CF FA.7RIC.ATIHG Tip
PERIOD OF TIME PRIOR TO-THE DATE SET Fi'R (JPENIN::
- EQUIPMENT SPECIFIED FOR A REASON-
Atilt.!'F THE COUNTY THAT SAID J/AKUFA OF (LIDS, AND SA-10 CAN DEII(`1;Si.'>AiE
tl�,; CTUREP.HAS SUCCESSFULLY INSTALLED FO SEU TOL DE ACRE-
H F..0 IN Al LEAST THREE INSTANCES EQUIPMENT OF THE TYPE F'FOPO
TU: AND THE PERFORMANCETED TO DE EAC-EMS WHO HAVE BEEN ENGAGED - OF SUCH EQUIPMENT HAS OEE11 SATISFACTORY.
IN TILE BUSINESS OF MANUFACTURING SAID C DON. F,: FRAC-
TO ARIL DATE FIXED FOR OPENING BIDS SHALL, PRIMA FACIE, Or OCCM_D I TO HAVEENGAGED FOR A RINBUSINESS
A REALOHAP.LF LENGTH OF T PERIOD CF ONE VE'i FRIUR
11'1°° SUCH CU5 t.<,.,5 y��
'OR EQUAL" DEFINED
IHE SPECIFIC EQUIPMENT MENTIONED SSALI. RE UNDERSTOOD J !NO7CATINS 1HE :`/r:. FUNCl1UId, 1
OF DESIGH, EFFICIENCY, AND QUALITY D SIRED AND ;DALE 11)
MINIMUM LTANi)ARU
UFACTURER'S EQUIPMENT OF COME, ^G CNCRUCD IN SISUCHr
A'AL'LE OUAI_(l"/, DESIGN MANNER .AS TO EXCLUDEEXCLUDEM1`Ali-
AND EFFICIENCY.
PRE-COL I';ERY SERVICE:
OFFICE EQUIPMENT IS TO BE LIVERED,THr AS CHIEF ACCOUNTING
l UNPACKEC, ASSEMBLED, CLEANED AND ADJUSTED FOR IMML'+IA7-
USE AT A LOCATION DESIGNATED
U SHALL CA READY FOR ACCOUNT MOTOR VEHICLE;
IMMEDIATE USE AT THE TIME OFIGN AND llOll ITEMS OF EQ
UIP-
MENT BE CLEAN AND A DELIVERY TO A DESIGNATED LL INSTRUMENTS PROPERLY ADJUSTED LOCATION.O11. THE EC"IP!IONT
CHECK CRANKCA,E FOR PROPER OIL LEVEL AN" : CHECK INFLATION OF TIRES, COMPLETE n;,
STAYE
E CRAMSEAL ANY OTHPr+ ^ :77VIf.ING NOPII L ^ RAT101!,
SHALL. BE PROVIDED,OPREN:TING AND -4'..L.V ^F^`AIDED AY DEALERS. PROVER
MAINTENANCE MANUALS 'SHALL_ BE PROVIDED AT THE TIME OF DELIVERY,
OE INCLUDED In SPECIAL EQUIPMENT OR 'IH D RE F, r S'''TS
CU_JY(�J BY 7'IE COUNTY. AND PRICE LIST_ ".Is:.LI
ACKNOY EO?,EVENT AND DELIVERY SCI!ECULE OF INITIAL ORCEP:
'7:tic IS OF THE ESSENCE.
A DELIVERY SCHEDULE OF NOTMIRE THAr,!CF 'DIE ORDER SHALL DE DEEMED REASONAPLE AND F UNTENDAT DAPS ALTS'( .
THIS SCHEDULE WILED. PVC TFIF REST INTERESTS OF 'C:I PT
L BE REJECT DELIVERY 4 7HE CO 'Y. PROPOSALS E,V. ED
TILE SUCCESSFUL BIDDER SHALL ACKNOWLEDGE THE I RECEIPT OF THE DE ON O P BEFORE
ORDER AND CFRYIIY HE DELIVERY�Y SCI.IEDIILE RJG
;.9
CEIER.AI_ ItrORMATION
DABBERS SHALL SUBMIT WITH THaIR BIDS THE FOL.I.OUING IIJFOF,MATION fING TO T
IER TA.
ARE SUBMITTED.
ITOE EQUIPMENT VON 7' 21I It!C:';
(A) DETAILED EQUIPMENT SPECIFICATIONS. TO INCI..TIDE TOE HAEPA.N'fY,
(O) DESCRIPTIVE LITERATURE
.. . ,. xP ,'a qkE C :y. i^ A'y .s 5:I+,,,;y V'Ia
SPECIFICATIONS
Weld County will receive bids for cleaning services at the Walton Building,
315 North 11th Avenue, Greeley, Colorado, for the calendar year 1977. Since
it is necessary that we have a day custodian on duty at the building, certain
areas will be taken care of by him. Also, please be aware that Weld County
will observe eleven holidays in 1977. All cleaning shall be done on a five-
day-per-week basis , excluding, of course, the above-mentioned holidays.
Our day custodian will completely care for Fleeting Room Number 207, Conference
Room Number 204, Children' s Playroom Number 107, Child Placement Rooms Numbers
211 and 212, and Employee Coffee Room Number 208. He will also care for the
coffee room stove, sink, and refrigerator, and he will clean all eight restrooms
in the building. He will clean all interior windows and all exterior windows
as needed.
Bid shall include the following daily services:
1 . Vacuum all carpeted areas.
2. Empty all waste containers into a bulk container furnished by the county
from a local trash hauler.
3. Remove cup rings, fingerprints, etc. , from all tables, desks , and counter
areas.
4. Empty ash trays, clean and polish same.
5. Dust chairs , tables, desks, counters , and all flat surfaces within reach.
6. Clean and dust all stairwell railings.
7. Dust and wet mop tile surfaces in lobby and entry.
$. Secure building with security alarm activated.
Bid shall include the following weekly services:
1 . Dust hard-to-reach areas , picture frames , and all areas not covered under
daily cleaning.
2. Wash all waste baskets.
3. Remove hand and finger marks around light switches and door frames.
4. Clean and oil wood furniture as needed.
Bid shall include the following "as needed" services:
1 . Spot clean all carpeting.
2. Clean all carpeting once a year with dry foam method or steam cleaning
method.
3. Clean carpet in lobby and stairwells every other month.
4. All tile areas will be cleaned and spray-buffed quarterly.
Please do not forget the items above that have been excluded from cleaning
in this building.
Bidder shall furnish insurance covering workmens compensation, bodily injury,
and property damage liability, products liability, and complete operations
liability. If required, bidder shall furnish Weld County a certificate for the
above mentioned insurance.
Bid must also include any items that may have been missed.
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BID REQUEST NO. 002-77 PROPOSAL
Ms. Bette Rhoden
Purchasing Director
915 10th Street
P. 0. Box 758
Greeley, Colorado 80631
Dear Ms. Rhoden:
The undersigned, having become familiar with the specifications for cleaning
services at the Walton Building, bids the following:
Cleaning Services on a Monthly Basis $
I certify that the above quotation is exclusive of any federal excise taxes
and all other state and local taxes.
I further certify that the services offered for intended use by Weld County
will meet all the specifications it has so indicated on this bid form.
Firm
Business Address _
City and State
Telephone No.
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Title
Date
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