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Home My WebLink About20154074.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO DECEMBER 30, 2015 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, December 30, 2015, at the hour of 9:00 a.m. • ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Barbara Kirkmeyer, Chair Commissioner Mike Freeman, Pro-Tern Commissioner Sean P. Conway - EXCUSED Commissioner Julie A. Cozad Commissioner Steve Moreno Also present: Assistant County Attorney, Frank Haug Acting Clerk to the Board, Stephanie Frederick Controller, Barbara Connolly IR MINUTES: Commissioner Moreno moved to approve the minutes of the Board of County Commissioners meeting of December 28, 2015, as printed. Commissioner Cozad seconded the motion, and it carried unanimously. la AMENDMENTS TO AGENDA: There were no amendments to the agenda. ER PUBLIC INPUT: No public input was given. • COMMISSIONER COORDINATOR REPORTS: Commissioner Cozad stated there is a State Workforce Council Meeting for the Workforce Development Board concerning the planning regions. She meet with John Kruse, Department of Human Services, who is working on a fraud report. She thought it was important for the Board to know what the return on investment is for investigations. Lastly, she thanked Chair Kirkmeyer for all the hard work and the patience she provided. Commissioner Moreno attended the final briefing with the Planning Department and he enjoyed getting to know all the staff members. CI Commissioner Freeman expressed he enjoyed working with the two new Commissioners and appreciates the great job they did. He also thanked Chair Kirkmeyer for her leadership. U. Chair Kirkmeyer stated she enjoyed working with the fellow Commissioners. BIDS: • 1) APPROVE BID #B1500143, RFP ENGINEERING SERVICES FOR BRIDGE 68/59A REPLACEMENT - DEPARTMENT OF PUBLIC WORKS: Marcia Walters, Purchasing Department, presented the bid and stated staff recommends awarding the low bid to S.E.H. Engineering. 1/O Minutes, December 30, 2015 2015-4074 (e Page 1 BC0016 Commissioner Freeman moved to approve said low bid. Seconded by Commissioner Moreno, the motion carried unanimously. !' -2) PRESENT BID #B1500203, PARKING LOT LIGHTING UPGRADES (VARIOUS LOCATIONS) DEPARTMENT OF BUILDINGS AND GROUNDS: Ms. Walters stated staff would like to continue this to January 11, 2016, to be presented and staff will make a recommendation on January 25, 2016. ID CONSENT AGENDA: Commissioner Cozad moved to approve the Consent Agenda as printed. Commissioner Freeman seconded the motion, and it carried unanimously. NEW BUSINESS: IR 1) CONSIDER REVISIONS TO OPERATIONS MANUAL, SECTION 6.000, COLORADO WORKS IN WELD COUNTY AND CHILD CARE POLICIES AND PROCEDURES: Judy Griego, Director of Department of Human Services, presented the revisions and updates to the child care policy and procedures manual. Commissioner Cozad moved to approve said revisions to the operations manual. The motion was seconded by Commissioner Freeman, and it carried unanimously. El 2) CONSIDER VETERANS SERVICE OFFICER'S MONTHLY REPORT AND CERTIFICATION OF PAY FOR NOVEMBER, 2015, AND AUTHORIZE CHAIR TO SIGN: Toby Taylor, Veteran's Officer, present the report from November and stated there were 454 telephone calls and 464 office visits. Commissioner Freeman moved to approve said report and authorize the Chair to sign. Commissioner Moreno seconded the motion, and it carried unanimously. Commissioner Cozad requested a status on operations in Southwest Weld, and Mr. Taylor reported that visitation hasn't increased, staying at zero to one a month. ID 3) CONSIDER AGREEMENT FOR INTERNET EQUIPMENT SITE AND AUTHORIZE CHAIR TO SIGN - RISE BROADBAND, INC: Mr. Taylor presented the agreement for a lease at the Chase Building. Commissioner Cozad moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Moreno, carried unanimously. 4) CONSIDER CONTRACT TO BUY AND SELL REAL ESTATE (3109 35TH AVENUE #A) AND AUTHORIZE CHAIR TO SIGN - 3109, LLC, C/O WHEELER MANAGEMENT GROUP: Mr. Taylor presented the contract which will allow staff to make an offer on a parcel to increase parking space. Commissioner Freeman moved to approve said contract and authorize the Chair to sign. Commissioner Cozad seconded the motion, and it carried unanimously. El 5) CONSIDER AMENDMENT NO. 1 TO SERVICES AGREEMENT FOR MASTER ZONE CONTROLLER AND AUTHORIZE CHAIR TO SIGN - MOTOROLA SOLUTIONS, INC: Mike Wallace, Director of Public Safety Communications, presented the amendment to the current contract. Mr.Wallace explained the amendments are for software upgrades and continue the contract through 2020. Commissioner Freeman moved to approve said amendment #1 and authorize the Chair to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously. Ei 6) CONSIDER AMENDMENT NO. 1 TO SERVICES AGREEMENT FOR E911 CONSOLES AND AUTHORIZE CHAIR TO SIGN-MOTOROLA SOLUTIONS, INC.: Mr.Wallace presented the amendment to the original contract with terms similar to item #5. Commissioner Moreno moved to approve said amendment #1 and authorize the Chair to sign. Seconded by Commissioner Cozad, the motion carried unanimously. Minutes, December 30, 2015 2015-4074 Page 2 BC0016 7) CONSIDER AMENDMENT NO. 1 TO SERVICES AGREEMENT FOR TOWER INFRASTRUCTURE AND AUTHORIZE CHAIR TO SIGN -MOTOROLA SOLUTIONS, INC: Mr.Wallace stated this is the same terms and conditions for the services and maintenance. Commissioner Freeman moved to approve said amendment #1 and authorize the Chair to sign. Seconded by Commissioner Cozad, the motion carried unanimously. Ei 8) CONSIDER SERVICES AGREEMENT FOR PUBLIC SAFETY COMMUNICATIONS MASTER CORE AND AUTHORIZE CHAIR TO SIGN - MOTOROLA SOLUTIONS, INC: Mr. Wallace stated this is the support agreement for the original contract. Commissioner Cozad moved to approve said agreement and authorize the Chair to sign. Commissioner Moreno seconded the motion, and it carried unanimously. 9) CONSIDER SERVICES AGREEMENT FOR PUBLIC SAFETY COMMUNICATIONS INFRASTRUCTURE AND AUTHORIZE CHAIR TO SIGN - MOTOROLA SOLUTIONS, INC: Mr.Wallace explained this is the maintenance and support contract. Commissioner Moreno moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Cozad, the motion carried unanimously. 10) CONSIDER SERVICES AGREEMENT FOR PUBLIC SAFETY COMMUNICATIONS CONSOLES AND AUTHORIZE CHAIR TO SIGN-MOTOROLA SOLUTIONS, INC: Mr.Wallace clarified the amount for this contract is$6,763.91. Commissioner Freeman moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously. 11) CONSIDER COMMUNICATIONS SYSTEM AGREEMENT AND AUTHORIZE CHAIR TO SIGN - MOTOROLA SOLUTIONS, INC: Mr.Wallace explained this is for a 50-foot tower that is being designed for Mountain View Fire District in Niwot and it is subject to the permitting process that will take place in Boulder County. In response to Commissioner Cozad, Mr. Wallace stated it is just normal permitting process. The agreement with Mountain View is not completed because these agreements needed to be approved first. Commissioner Freeman moved to approve said agreement and authorize the Chair to sign. Commissioner Moreno seconded the motion, and it carried unanimously. Ei 12) CONSIDER APPLICATION FOR UNION PACIFIC RAILROAD EXEMPT CROSSING ON CR 49 AND AUTHORIZE CHAIR TO SIGN - PUBLIC UTILITIES COMMISSION: Bob Choate, Assistant County Attorney, stated this is a request that will allow Public Works to install "exempt" signs so that trucks carrying hazardous materials no longer have to stop, because there are no trains crossing at this location. Commissioner Freeman moved to approve said application and authorize the Chair to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously. Ei 13) CONSIDER AGREEMENT FOR PURCHASE OF TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CR 27 AND AUTHORIZE CHAIR TO SIGN - JHAT, for the construction of the bridg e, LLC: Tiffane Johnson, reviewed the terms of the purchase agreement $3001.00. Commissioner Cozad moved to approve said in the total amount of pp agreement and authorize the Chair to sign. Commissioner Freeman seconded the motion, and it carried unanimously. El 14) CONSIDER AGREEMENT FOR PURCHASE OF TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CR 27 AND AUTHORIZE CHAIR TO SIGN - MORRISON PROPERTIES, LLC: Ms. Johnson presented the details of the agreement in the total amount Minutes, December 30, 2015 2015-4074 Page 3 BC0016 of$3,940.00. Commissioner Moreno moved to approve said agreement and authorize the Chair to sign. Commissioner Cozad seconded the motion, and it carried unanimously. El 15) CONSIDER AGREEMENT FOR PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY, PERMANENT EASEMENT, AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CR 49 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS-PETER PRESS TRUST AND D.R. COOPER FAMILY, LLLP: Ms. Johnson reported the details of the agreement for the total amount of $68,295.00. Commissioner Freeman moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Cozad, and it carried unanimously. ra 16) CONSIDER AGREEMENT FOR CONVEYANCE OF PUBLIC ROAD RIGHT-OF-WAY, PERMANENT EASEMENT, AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CR 49 AND AUTHORIZE CHAIR TO SIGN - NOBLE ENERGY WYCO, LLC: Ms. Johnson reviewed the details of the agreement and stated Noble is doing a conveyance of the right- of-way without any cost to the County. Commissioner Moreno moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Cozad, the motion carried unanimously. 17) CONSIDER RETROACTIVE AGREEMENT FOR SERVICES AND MATERIALS (BID #B1300175) AND AUTHORIZE CHAIR TO SIGN - VARRA COMPANIES: Mr. Haug explained the agreement is required to meet FEMA requirements to document bids that were awarded in response to the 2015 flood event. Commissioner Freeman moved to approve said retroactive agreement and authorize the Chair to sign. Commissioner Cozad seconded the motion, and it carried unanimously. El 18) CONSIDER RETROACTIVE AGREEMENT FOR SERVICES AND MATERIALS (BID #B1300175) AND AUTHORIZE CHAIR TO SIGN - CONNELL RESOURCES: Commissioner Freemen moved to approve said retroactive agreement and authorize the Chair to sign. Seconded by Commissioner Moreno, the motion carried unanimously. E. 19) CONSIDER CANCELLATION OF 2015 OUTSTANDING ACCOUNTS RECEIVABLE FOR WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT: Barb Connolly, Controller, explained the annual write-off received from the Health Department. She explained most of the amounts don't get turned into collections because they are small and there is no activity on the account. Commissioner Cozad moved to approve said cancellation of 2015 outstanding accounts receivable. The motion was seconded by Commissioner Freeman, and it carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Minutes, December 30, 2015 2015-4074 Page 4 BC0016 Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:46 a.m. BOARD OF COUNTY COMMISSIONERS W D COUNTY, CO RADO 'ATTEST: �../.�GG�f � .�p,e4 .0 rbara Kirkmeye , Chair��,/ Weld County Cle to the Board Imo"` , ; _ <ik reeman, Pro-Tem Dep ty Clerk to the =oard ` =�!� ; USED . Conway a Julie A. Cozad Steve Moreno Minutes, December 30, 2015 2015-4074 Page 5 BC0016 Hello