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Home My WebLink About20150912.tiff RESOLUTION RE: APPROVE FATIGUE RISK MANAGEMENT HEALTH AND SAFETY STRATEGY AND AUTHORIZE CHAIR TO SIGN - 3:1 CORPORATE HPM SOLUTIONS WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Health and Safety Strategy between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Resources, and 3:1 Corporate HPM Solutions, commencing March 25, 2015, upon execution of signature, for a period of six (6) months, with further terms and conditions being as stated in said strategy, and WHEREAS, after review, the Board deems it advisable to approve said strategy, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Fatigue Risk Management Health and Safety Strategy between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Resources, and 3:1 Corporate HPM Solutions be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said strategy. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 6th day of April, A.D., 2015, nunc pro tunc March 25, 2015. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST:dat Jda,:ok, EXCUSED Barbara Kirkmeyer, Chair Weld County Clerk to the Board MIL/Lc /� Mike Freeman, Pro-Tern D p y Cl� ClerktotleBo. � � Sean P. Con ay APPROVED AS TO FOR I teat (1 Net. — . Cozad County Attorney �� S), ,Wit`/�ve� 7120 L/ /1� Steve Moreno Date of signature: / CC :2c,PR> qba 2015-0912 PE0031 $g WELD CO � b FYI r5 y ,.:adfs„t+' Y� 4nr_, 44."fts4 Titre -4,41, Ed -,,,„.--4 4, ",c4,r7;e1.-441g17 ?r' �. 5 ,r.may. e S*1 a {q, s : fah 44-4 ; iY:�. vas^s� p w. .f4 �",. .�Hsa ?,`>ii ,r ds �#` "fi ,. y „. (, � S" 4 .may wrLuw{] 1 � 9 *y 304.Fb'n 4 Pp 4 {f a. W WIT .my d„ M 5 3 * �� r.. _ !k. - N T YT ~ al 'ly'{. .,• p ry � t{1 t; 4,'":`1.1-' . iii., I ,,%._40,;,..„4.. " R . 4 "" �.. D Y�. s . .... ,,...�." y ..NO 4.pk.�a Y �� %,`s iii ,, * t.. r r HEALTH & PRODUCTIVITY AT WORK 2015:• fatigue risk management & prevention of sleep �, disorders as part of a broad Prepared by: Colleen K. Broersma health & safety strategy 31 Corporate HPM Solutions 970.430.5373 2015-0912 colleen.broersma@ 321-health.com RATIONALE There is no question that sleep apnea is a dangerous and growing problem for the U.S. transportation industry. It is inextricably related to the epidemic of obesity, while being associated with daytime sleepiness and fatigue, and significant " '' - '°l morbidity and mortality due to accidents and cardiovascular events. Obesity and "'"7""+- related sleep apnea are challenging to both individuals and organizations — contributing to worker fatigue, and associated health and safety risks and reduced productivity. Consequently obesity related fatigue is being studied in an attempt to minimize risks and maximize productivity. Consider this: • Data show that about 20 percent of commercial drivers may have obstructive sleep apnea. Source: AASM: h ttp://b i t.l y/l B wTu n i • A recent Gallup-Healthways Well-Being Index found transportation workers to have the highest obesity rate, 37.8%, of any U.S. industry and the corresponding cost of lost productivity due to absenteeism to be 3.5 billion annually. Source:Gallup:httplibtly/IAPYn8N Workers who are obese have significantly shorter endurance times (40%) when performing workplace tasks, compared with their non-obese counterparts. Source:JOEH 2014:http://bitty/1xP.J0 ➢ Studies also indicate that comprehensive worksite health promotion programs play an important role in fatigue risk management by helpine change unhealthy lifestyle habits of workers and positively impacting health and safety risk factors related to fatigue. In fact, a strong body of research indicates that programs focusing on lifestyle changes exceed the efforts of addressing hours worked and optimizing working conditions. The recent evolution of wearable devices, particularly those that monitor physiology (heart rate, temperature, SpO2), coupled with activity and movement, bring biofeedback monitoring and associated behavior change into the workplace further enhancing health promotion efforts. Biofeedback has been found to be useful in assisting workers with: 1. Understanding the importance that lifestyle and external events have on sleep-wake cycles and fatigue levels at work 2. Changing sleep hygiene and lifestyle habits (healthy weight, activity and stress management) which affect fatigue levels Current global best practices for implementing fatigue risk management programs consist of 7 key characteristics which consequently mirrnr the 7 henrhmarka of recnItc-nriented wnrksite health promotion programs: 1. Science based—Supported by established peer-reviewed science 2. Data driven—Decisions based on collection and objective analysis of data 3. Cooperative— Designed together by all stakeholders 4. Fully Implemented—System-wide use of tools, systems, policies, procedures 5. Integrated -- Built into the corporate safety & health management systems 6. Continuously improved— Progressively reduces risk using feedback, evaluation & modification 7. Owned—Responsibility accepted by senior corporate leadership Given the above, a comprehensive fatigue risk management program designed to manage fatigue associated health and safety risks by optimizing the working environment (shift schedules, conditions) and promoting healthy lifestyle choices (sleep hygiene, activity, nutrition, weight control and stress management) will benefit both workers and their employers. 3:1 Corporate HPM Solutions * www.321-health.com * 970.372.5475 * info@321-health.com 1 I P a «; Weld Wear it Well 3:1 3:1 Corporate HPM Solutions serves our customers by assisting them with integrating evidence based solutions, which enhance the health and productivity of their workforce. We are pleased to submit this proposal for services to support Weld County's efforts towards enhancing worker health and safety while managing and mitigating the associated risks of obesity and excessive fatigue. PURPOSE: Integrate wearable technology and biofeedback behavioral change programs into existing 2015 Weld County Safety and Wellness programs as a means to manage and mitigate worker fatigue and associated health and safety risks. GOALS: I. To assess the sleep habits of Weld County Public Works employees and implement behavior change programs for improvement. Objective: a. Reduce worker fatigue by improving worker sleep in the following areas: 1. Total sleep quality (%) 2. Time spent in deep sleep 3. Total hours spent sleeping Metric:Compare sleep data gathered from the Withings Pulse o2 pre and post program. II. To assess the activity habits of Weld County Public Works employees and implement behavior change programs for improvement. Objective: a. Increase total number of daily steps taken by employees Metric:Compare activity data gathered from the Withings Pulse o2 pre and post program. III. To assess the BMI of Weld County Public Works employees and implement behavior change programs for improvement. Objective: a, Reduce BMI in overweight employees, and maintain BMI in healthy weight employees. Metric:Compare BMI gathered pre and post program. IV. To assess the heart health of Weld County Public Works employees and implement behavior change programs for improvement. Objective: a. Reduce blood pressure of Weld County Public Works employees and implement behavior change programs for improvement. Metric:Compare blood pressure gathered from pre and post program screenings. 3:1 Corporate HPM Solutions * www.321-health.com * 970.372.5475 * info@321-health.com 2 I P a g e a EXECUTION Our execution strategy incorporates proven biofeedback and health promotion methodologies,vetted wearable technology by Withings, and a highly responsive approach to managing deliverables. Following is a description of our project methods, including how the project will be developed,a proposed timeline of events, and reasons for why we suggest developing the project as described. I Historically biofeedback instruments were used to assist individuals with gaining greater awareness of many physiological functions to improve health, performance, and the physiological changes that occur in conjunction with Ichanges to thoughts,emotions, and behavior.As previously mentioned, with the advent of wearable technology formerly expensive and prohibitive biofeedback devices/methods can now benefit anyone desiring to change a health or performance behavior. PROJECT APPROACH: #5 #1 Participants review their Wearable devices introduced, daily dashboard to observe sensors assess physiological improvement and areas for functions: improvement. Management Heart rate,sleep quality, receives aggragate reporting Spo2,movement,blood on their workforce to pressure,weight, enable strategies for BMI,body fat% further improvements Using biofeedback enabled devices to change behavior at Weld County Public Works as a ilir means to manage and #4 mitigate worker fatigue #2 Behavior change intiatives/ and associated worker Coaching/education is education programs introduced to promote: health and safety risks implemented: active living,healthy eating/ both from the device,health weight management,stress promotion professionals management and sleep and peer trainers hygeine )111411114 #3 Biofeedback games/ activities integrated into coaching and education. Deep breathing,progressive muscle relaxation,guided imagery,etc.Participants experience their ability to change their physiology as measured by the device. l 3:1 Corporate HPM Solutions * www.321-health.com * 970.372.5475 * info@321-health.com 3 ' Page TIMELINE: See shared Google Calendar March 2015 • Marketing and communications plan developed in conjunction with Weld County representatives, dates set, materials developed, sent to print • Devices ordered April 2015 • Devices distributed. Employees trained on how to set up accounts and use the device through enrollment meetings, website video (1 hour seminar led by 3:1 Corporate HPM Solutions representative Colleen Broersma —see sleep hygiene) and continued 1:1 support via a Weld County representative (or 3:1 representative • Weld County Public Works Peer Leaders and Weld County Wellness and Safety representatives trained on biofeedback techniques,games, coaching as a means of integrating devices into day to day operations and existing wellness and safety programs (2 hr. meeting—supplemented with website training access e.g. videos, resources) May/June/July 2015 • Assessment phase (tracking) begins: initial assessment • Biofeedback techniques,games, and coaching integrated into existing meetings and wellness and safety program • Optional 6 week Team Activity Challenge Note: Individual step data is shared with challenge participants via a leaderboard. • Assessment phase (tracking) continues • Pilot health screening: BMI,weight and blood pressure screening, includes results counseling. August/September 2015 • Data collection, analysis and reporting • Determine future actions to continue to manage and mitigate worker fatigue and associated health and safety risks 3:1 Corporate HPM Solutions * www.321-health.com * 970.372.5475 * info@321-health.com 4 ! Page FEE SCHEDULE t"1 .Desc?pp , Y z h t tar J i s t. ... .. ., ..t•. ..r .� ....... ��. �:.,s'..<..i.;r.? w:....,.....:...aete', u .� ..,...c. . w. ._r.. - Withings Pulse o2, up to 50 users $150 $7,500 Participant Education Materials $5 $250 8 weeks<50 users Withings Pulse o2, Database, data collection, evaluation, reporting inc. inc. Week Activity(steps)Challenge, includes leaderboard, website inc._ inc Pre-post Health Screening(weight, BM l, BP) $50/hr. $500 10 hours total, 1 health educator, mileage billed separately. Sleep Hygiene Seminar-includes materials(ppt/quiz/handout) $350 $350 Biofeedback Training- up to 8 participants $1,000 $1,000 includes materials Marketing Communications plan, includes printed materials $500 $500 (brochure and invite) ,,,,ms,,�ss �y�}y r t '" Z• T .•x 7,7,177-77r,„:47,„,7::::•7:,'"(7.:'7,:r.":":.:04.0 1. • Not included: 1. Additional Staffing provided on request to assist employees with enrollment, device set-up and weekly syncing at a cost of$50/hr. plus mileage per IRS rates 2. Additional participants/devices>50 distributed individually at$160 per person via web store coupon. Additional devices in groups of 10>50 billed at$1500 per 10. 3. Additional consulting hours per request, billed at$100/hr.plus mileage.Additional seminars, and training available upon request price TBD based on service chosen. PERIOD OF PERFORMANCE The period of performance for this project is six months,commencing on March 25, 2015. FEES TOTAL: Factoring the period of performance and the flat fees detailed above,3:1 Corporate HPM Solutions determines the total price for the project to be $10,100 excluding any other direct costs. TERMS AND CONDITIONS: • Payment at time of receipt of this finalized proposal. *Other direct costs, billed monthly as accrued. • Payment terms are Net 30 from the date of 3:1 Corporate HPM Solutions' Invoice. • Late payments accrue a 5%per month late fee. ASSUMPTIONS: • 3:1 Corporate HPM Solutions will deliver services as outlined in this proposal. r , � •n ; (� � ��_ APR d 6 2015 (L,„t fi �C (.�. C t �'� 7)(; i.)1-7 Weld County Representative Date 3:1 Corporate HPM Solutions Representative Date Signature — Mike Freeman, Pro—Tern Signature Board of Weld County Commissioners 3:1 Corporate HPM Solutions * www.321-health.com * 970.372.5475 * info@321-health.com 5 I ; c2D/ - O�j/-2-) ATTEST: S, J - 'ok BOARD OF COUNTY COMMISSIONERS Weld •un)y Jerk to the Boar: WELD COUNTY, COLORADO BY: .r . * s nriti-k<_ Deputy Cler/to the :o-J N. gile" ike Freeman, Pro-Tern APR 6 9. 2019 ��PjOVE AS4ra F NDI i " 5"\..f '� PRO ED AS TSI .TANCE: Controller Orli iki`c , lected Official o D' t'rtment Hea'. APP VEDAS TO FORM: N M Director of General Services /5- o y/zJ Hello