The URL can be used to link to this page

Browse Search

Home My WebLink About20152992.tiff � � /� - / 7 Sec . 2 -3 -30. - Collateral for improvements . B . The three ( 3 ) types of collateral listed below are acceptable to the County : 3 . A cash deposit made with the Board , equivalent to one hundred percent ( 100% ) of the value of the improvements set forth in the Improvements Agreement. In the event the applicant is required to warranty the improvements , the applicant shall replace the original deposit with a deposit in the amount of fifteen percent ( 15 % ) of the original amount and those funds shall remain available to the County until released by the County at the end of the warranty period . Material haulers may pay the cash deposit quarterly on an agreed upon amount per ton hauled , beginning three (3 ) months following the start of production . \\�� . � . �� 2015-2992 Page 1 Esther Gesick From: Bruce Barker Sent: Monday, August 10, 2015 9:54 AM To: Richard Hastings; Elizabeth Relford; Bob Choate; Esther Gesick Subject: RE: Cash Collateral by Material Haulers Attachments: Sec 2-3-30 B (3).docx Got back to the office and saw my notes had it down that Rich had mentioned it should be "three months after the start of production." So made that change to the attached. Bruce T. Barker, Esq. Weld County Attorney P.O. Box 758 1150 "O"Street Greeley, CO 80632 (970)356-4000, Ext.4390 Fax: (970) 352-0242 1 Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is attorney privileged and confidential, or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure,copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Bruce Barker Sent: Monday,August 10,2015 9:37 AM To: Richard Hastings; Elizabeth Belford; Bob Choate; Esther Gesick Subject: Cash Collateral by Material Haulers See the attached language. Let me know how this looks. Bruce T. Barker, Esq. Weld County Attorney P.O. Box 758 1150"O" Street Greeley, CO 80632 (970) 356-4000, Ext.4390 Fax: (970)352-0242 1 tj r4 = 6r I1;1. a-.,.,�„ 1 Cheryl Hewitt From: Esther Gesick Sent: Thursday,August 20,2015 3:05 PM To: Cheryl Hewitt Subject: FW:Vehicle and Meals,Travel,Etc.Policies Attachments: ARTICLE_VI_County_Motor_Vehicles.docx;ARTICLE_Xll_Miscellaneous_Policies.docx Here's the next Ordinance to work on,plus include the change on the email in the front of the notebook. Esther E.Gesick Clerk to the Board 1150 O Street/P.O.Box 758)Greeley,CO 80632 tel: (970)336-7215 X4226 in iv' Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged,confidential or otherwise protected from disclosure.If you have received this communication in error,please immediately notify sender by return e-mail and destroy the communication.Any disclosure,copying,distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From:Bruce Barker Sent:Thursday,August 20,2015 12:02 PM To:Esther Gesick Cc:Barb Connolly;Patti Russell;Don Warden;Commissioners Subject:Vehicle and Meals,Travel,Etc.Policies See the attached. Ready to go. Changes are either strike out or yellow highlight. Has been vetted through Don,Patti and Barb C for changes. Bruce T.Barker,Esq. Weld County Attorney P.O.Box 758 1150"O"Street Greeley,CO 80632 (970)356-4000,Ext.4390 Fax:(970)352-0242 Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is attorney privileged and confidential,or otherwise protected from disclosure. If you have received this communication in error,please immediately notify sender by return e-mail and destroy the communication. Any disclosure,copying,distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 1 CHAPTER 2 - Administration ARTICLE VI - �}' Use of Motor Vehicles by County officers and employees. Sec . 2-6- 10. - Definitions. The definitions of this Section shall govem the construction of the policy contained in this Article, unless the context otherwise requires: Counry-otivned molor vehicle means any motor vehicle owned by or under conirol of the County and provided for use of any County officer, board, commission, deputy, assistant, clerk attache or other County employee, in the performance of officia] duties. Employees means all County e€�tsers�� employees, except incumbents of elective offices. Pet means a domestic or tamed animal or bird kept for companionship or pleasure and treated with care and affection, excluding dogs trained for used in law enforcement, or dogs used to guide or care for humans. Portable Electronrc Communicadon Device means a cell phone, smart phone or other device capable of communication, excluding mobile radios.. Use rn conduct q/ County business means using, driving, operating, storing or parking, in the performance of or necessary to or in the course of the duties of County employment; it also includes use in emergency cases where ordinary humanity dictates no other course than to render aid to persons in distress. ' Sec. 2-6-20. - Care of County-owned motor vehicle. The �ri�eF operator of a County-owned � ehicle shall report every noted defect of the County-owned vehicle or its operation to the _ County Shop in person or on the appropriate form as soon as possible to assure proper maintenance attention. Sec. 2-6-30. — Assignment of County-owned vehicles. The assignment of County-owned vehicles used to conduct County business fall into one of the two (2) following categories ( 1 ) take-home vehicle assi�iment, and (2) daily vehicle assignment. No employee may use more than one category ( i .e.. an employee may not receive a take-home vehide and use a daily vehicle). When a conflict or question arises as to which category is appropriate, the decision of the Board of County Commissioners will be tinaL Every person assigned a County-owned motor vehide shall be required to sign an Agreement for Use of Assigned County-Owned Motor Vehicle, as found in Appendix 2-D. A. Tuke-Home �ehicle Assignmen(. A take-home vehicle assignment may be provided to those employees who have management or supervisory duties/responsibilities and are routinelv expected to respond to operational needs from the employee' s residence. ( Shcriff s Office and Coroner' s Office fall under this section.) These vehicles are Page 1 provided for use while commuting between a residence and a work location, in addition to using them Yor business puiposes during the normal workweek. Typically, ihese employees occupy positions where it is impractical to implement a requirement to proceed to a central dispatch point to obtain a County vehide, particularly in the event of an operational emergenc� . Each Elected OYficial or Department Head must annually, by May 15`�', submit to the Fleet Manager a listing of staff assigned to take-home vehicles, along with justitication for approval by the Board of County Commissioners. B. Daily 1'ehrcle As.cignme»l. A daily vehicle assignment may be provided for those employees whose positions have been approved to use a County-owned vehicle. A daily assigned vehicle may be provided to those employees whose positions routinely require 4-wheel drive or off road access, county building maintenance or delivery, county road work, specialized equipment, community projects that require equipment or multiple people to be transported to ajob site. These vehicles must be parked during the weekend and overnight. at a Counry facility. Each Department Head must annually submit to the Fleet Manager a listing of stafY assigned a daily vehicle for approval by the Board of County Comn�issioners. Sea 2-6-340. - Use of Caunty-owned motor vehicles. � ' The following rules shall apply to the use of County-owne�otor vehicles: a �. With the exception of the circumstances described in ,4� below , County-owned motor vehicles sha1ll be used only in the conduct of County busincss. ^'� �'�� •�'. �''r ��- �- �MMI /�\ ILlO ON/� II � \��L] nY H�YM �� f�v � �nu �FnH� . r�� k� �� m.�� m�f�� o� �r� u �1�on I�nH � �no ;� ''-� ��a. .�' �� '�. .��. '�. .�:�� No County ofticer or employee shall transport persons in any County-owned motor vehicle unless such transportation is necessary in the conduct of County business. � 2�. All County officers and employees who operate County-owned motor vehicles must have a valid Driver' s license. G 8 . Under no circumstances are alcoholic beverages or controlled substances to be consumed, used, or tra��sported in County-owned moror vehicles, except for law enforcement evidence. Under no circumstances are persons who have consumed alcoholic beverages or controlled substances allowed Co operate County-owned motor vehicle for up to six (6) hours following consumption. �/4. County ofticers and employees assigned take-home vehicles are authorized to drive such vehicles to and from work. They are prohibited tiom using these vehicles during non- work hours for personal use (e.g. weekends or holidays), except in response to an Page 2 operational emergency. However, because they have no other form of transportation during the normal work hours, the following exceptions are authorized: � • � 7'ravel to and from lunch or incidental/personal errands — pursuant to the "de� minims" usage exemptions set forth in IRS Publication 15-B, Employers Tax � C"�uide ta Fringe Benefits. ,S� County ofticers and employees will be authorized to park personal vehicles at County , facilities in order to pick-up daily assigned vehicles. !� � All take-home or daily assigned vehides will be required to be marked with Weld County � logo and individual identification number, except for under-cover vehicles. (�, � Operators of County-owned motor vehicles shall drive in a safe and courteous manner at �l all times and in compliance with all iraY'fic laws. Operatars shall be responsible to pay any tickets received and shall be held accountable for any damage to the vehicle due to negligence on the part of the operator. Any and all accidents must be reported to Weld County Department of Human Resources widlin 24 hours of the accident and in accordance with the procedures set for[h in Section 2-6-50, below. � �. Only County officers and employees are allowed to drive County-owned motor vehicles, except in the event of emergency, or they are employees of the contractor for County Shop Operations or an agent of Weld County. / �. Seat belts must be wom at all times during the use of a County-owned motor vehicle, including passengers who are transpoRed via the vehicle. � 1�0. Smoking is prohibited in all County-owned motor vehicles. If determined that smoking has been in the vehicle, the assignment of the vehicle will be subject to revocation. � � While driving a County-owned motor vehicle, if employees must use a Portable Electronic Communication Device, they aze required to use a "hands-free" device, or pull offthe road. ✓ �The use of a take-home vehicle used to commute to and from work may be a taxable. non-cash fringe benetit of $ 1 .50 per one way per day commute ($3 .00 for a round trip eommute per day), under federal tax regulations. IRS Publication 15-B, Employers Tax Guide to Fringe Benefits should be consulted. As such, this may be included as taxable income on employees wage and tax statemenis. It is the responsibility of the Elected Official or Department Head to ensure that employees assigned take-home vehicles, propedy record the number of trips on a monthly basis. All County otticers and Page 3 employees who use County-owned vehicles are required to adhere to all applicable local and State and Federal tax laws. r y3. The Take-Home Vehicle Use Agreement (attached) will be required to be on file with the Fleet Manager for each County officer or employee assigned a take-home vehide. � 1Q. County ofticers and employees who are provided take-home vehicle should not house those vehicles outside of Weld County, even if their residences are located in other counties. However, the Board of County Commissioners may grant exceptions to ihis rule, if operational requirements necessitate. � .1�S. All County officers and employees wl�o use County-owned vehicles are required to adhere to all applicable local and State traffic laws. • � �ro. The only passengers allowed in vehides are County ofticers and employees, or passengers involved on County business. No pets are allowed at any time. Operators of County-owned motor vehicles shall not pick up hitchhikers. Sec. 2-6-450. - Seat belt use. All dri�'ers will weaz seat bel[s while operating County-owned motor vehicles or when operating personal vehicles on County business. Drivers will be responsible to ensure ihat all passengers in the vehicle have fastened their seat belts while the vehicle is in motion. Sec. 2-6-�60. — County-owned motor vehicle operation damage repoR. � The Department of Human Resources shall administer the vehicle operation damage report program, including all forms and procedures. The driver of any County-owned motor vehicle is responsible Yor completing an accident report and submitting it to the Department of Human Resources within twenty-four (24) hours following any collision in which any damage may have been caused or a�y other situation in which there was damage caused to a County-owned motor vehicle. Sec. 2-6-670. - Responsibility for County-owned motor vehicle. When a County-owned motor vehicle is assigned to an individual for use outside warking hours, the individual to whom the vehicle is assigned shall be responsible for affording the maximum protection practical against iheft, vandalism, damage and the elements by placing sue�h vehicle in a garage or carport, if available. The minimum of such protection shall be assurance that such vehicle is off-street at night when not in actual use. Sec. 2-6-�80. - Disciplinary action for misuse of County-owned motor vehicles. Any employee eF-a�g^��'�� who uses a County-owned motor vehicle otherwise than for use in the conduct of C�ounty business or in other violation of this policy shall be subject to disciplinary action pursuant to the provisions of Chapter 3, Article [ [I of this Code. Page 4 Sec. 2-6-890. - Liability for costs of misuse. A� County ofticer or employee �- �� who misuses a County-owned motor vehicle shall be liable to the County for the actual cost proximately resulting from any misuse by him or her of such County-owned motor vehicle. Sec. 2-6-9100. - Responsibility of superiors for misuse of County-owned motor vehicles. A superior is liable for disciplinary action and/or the actual cost of damages resulting from any misuse by a County employee to the extent that the superior aflows, directs or authorizes the misuse of a County-owned motor vehide. Sec. 2-6- 1910. - Costs of misuse of County-owned motor vehicles. A. Actual costs of misuse of a County-owned motor vehicle shall include the following: I . Expense of operation. Expense of operation of a County-owned motor vehicle for the distance traveled during such misuse, or where the misuse amounts to an unreasonable deviation from the distance traveled in excess of the shortest practical route, computed on a mileage basis in accordance with the schedule of mileage rates established by the Board of County Commissioners for the payment of private mileage claims of County employees. I 2. PropeRy damage. Any and all property damage to the County-owned motor vehicle and other County property, proximately resulting from such misuse; provided, however, that a credit shall be allowed the County officer or employee equal to any amount paid to the County by a third paRy. 3 . Reimbursement to County. The amount of any judgment or claim not covered by insurance that the County pays by reason of the death, injury or damage to persons or property arising out of misuse of a County-owned motor vehicle, including interest at the legal rate accruing from the time of payment by the County. B. In no event shall these rules be construed as conferring a right of subrogation on the part of insurance carriers for County-owned motor � ehicles where no such right existed at the time of ihe adoption of these rules or independendy thereof. These rules are intended to provide rules for the use of County-owned motor vehicles as between the County and its officers and employees only, and shall not affect in any way rights and obligations of third parties, including insurance carried for the County-owned motor vehicles. Sec. 2-6- 1 �20. - Investigation, determination and collection of costs of misuse of County-owned motor vehicles. The Department Head shall in each case investigate, determine the costs attributable to misuse (with the assistance of the c�. .;��' c�� .:�� ""��,.�. County Shop Project Manager and Fleet Manager), and collect the amotmt of actual costs attributed to the misuse of County- owned motor vehicles by employees of his or her department. Money collected from the employee shall be deposited in the County Treasury to the credit of the fund supporting operation ofthe vehicle which was �m�r� misused. Page 5 Sec. 2-6- 1 �30. - Appeals. Any County employee imolved in the misuse of a County-owned motor vehicle shall be given an opportunity to give an explanatio�. Such employee shall have the right within ten ( 10) days after service upon him or her of a demand in writing for reimbursement of costs of misuses; to demand a hearing before the E��r��e-9f#�e� Board of County Commissioners, pursuant to the procedures set forth in Section 2-4- 10 of this Code. Sea 2-6- 1340. - Maintenance. County �set�el officers and employees who are assigned responsibility for a County vehicle shall ensure regular maintenance by County Shop standards and t-�a4 safety inspections are conducted. Additional maintenance or safety requirements for County-owned motor vehicles or equipment may be required by the Supervisor of the County Shops, although not specifically provided for in this Section. Sec. 2-6- 1450. - Accidents. In case of an accident involving a County-owned motor vehide, the �rive� operator should immediately notify proper law enforcement authorities, regardless of the extent of damage to the vehicles involved. A. If the extent of the damage and conditions at the accident scene warrant, the �vee operator shall contact his or her immediate supervisor who will ask ihe Communications Center to coordinate towing service through the County's fleet maintenance contractor. IF the employee's supervisor cannot be reached, contact should be made with the appropriate Elected Official or Department +�a+�age� Head, or the Department of Huma� Resouroes. Should law enforcement authorities at the scene determine a need for immediate removal of the vehide, they shall have the discretion to contact a private towing service. B. No later than the next regular workday, the �'rvee operator shall notify his or her immcdiate supervisor (if contacY was not made at the time of the accident), Elected Official or Department Head of the accident and submit to Ihe supervisor the Accident Exchange Information Report received from the other driver at the scene of the accident. The supervisor shall ensure that all reports and forms are accurately completed, submit them to the Human Resources Department and then have the employee complete any injury reports as detailed in Chapter 3 , Article V[II of this Code. Failure to report an accident or a high incidence of accidents by a driver shall result in review by the Elected Ofticial, Department Head and/or Finance Officer, who shall recommend appropriate action. C. The supervisor shall coordinate obtaining repair estimates with the County's fleet maintenance contractor. Repair estimates will be forwarded to the Humans Resource Department for submission with the accident report for claim adjustment. DepartmenCs will be assessed five hundred dollars ($�00.00) for repairs exceeding that amount. Sea 2-6- 1 �60. - County equipment. Page 6 A. County construction and maintenance equipment shall not be used for the purpose of construction, maintenance or repair on private property except as authorized by resolution of the Board of County Commissioners. B. Exceptions authorized: 1 . Removal of gravel or borrow material, as per a written contractual "Agreement for Use of Soil for Road Purposes. " 2. Emergency/disaster situations. Use of equipment in emergency situations shall be at the discretion of the senior department employee at the scene. Such use shall be reported to the department head not later than the next regular working day. 3 . To provide safe passage for school buses or emergency vehicles. 4. In-kind services to municipalities under provisions of Section 43 -2-202, CRS . Request for such use shall be submitted in writing to the Director of Public Works by goveming ofticials of the municipality. Prior to rendering such service. the Director of Public Works shall receive verification of the County's financial responsibility to the � municipality from the Finance Ofticer. 5 . Special use of equipment, other than that equipment herein provided for, shall require specific authorization by resolution of the Board of County Commissioners. Sec. 2-6- 1670. - Two-way radio equipment. � All County-owned motor vehicles and equipment operated during emergency situations, such as blizzards or flooding, shall be equipped with two-way radio equipment. [f such equipment is not regularly available in a vehicle, the supervisor shall request the issuance of such, on a temporary basis, from the Communications Department, if available. Sea 2-6- 1 �80. — County-owned motor vehicle records check. Applicants selected by Elected Officials or Department Heads for employment to a position that requires driving of a County-owned motor � ehicle or equipment will be required to complete a Motor Vehicle Records Check form. The Department of Human Resources will forward the form to the State for search of the individuaPs traffic record. In addition, past employers will be checked for the applicant's driving ability and driving record. This will prevent the County from employing high-risk individuals and thus help the County to reduce its liability exposure. The Motor Vehicle Records Check form will be automatic for a�} employees of *'�� -'--��'� �F Public Works. Buildings and Grounds ��-��' � �� '�~�` D�~�~��' :� c�n :�� Building Inspection, P1la. mling, Health. Communications, Information Technology, Purchasing, Human Services Y, . . �/.s and all swom personnel for the Sheriffs Office who are routinely operating County- owned motor vehicles. All other departments should identify on the personnel requisition form those positions that will require driving a County-owned motor vehicle so that a motor vehicle records check may be conducted for personnel employed for those positions. It takes approximately two (?) weeks to complete the checks. [n order not to hold up employment for those positions, individuals employed will be required to sign a statement of understanding to the effect that driving of County-owned motor vehicles is a requirement for the position and a poor driving record will be grounds for dismissal as a paR of the regular probation period. Page 7 Sec. 2-6- 1890. - Miscellaneous County-owned motor vehicle policies. A. Dri� er's license. All drivers of County vehicles shall show proof of a valid driver's license, of the class required for the type of vehicle driven. m��n � .o�� n�on IT� �` LI:t,.l.l.:l.,..... il..:. ,,... ..f !`,.. ...�. , . ,el.:,.1 �... ..L...II ..,.� ..:,.I. . ... 1.:�,.1.1.:7.��.. �B. Vehicle access. Hours of access to all vehides in the main shop will be from �6:00 a.m. to �6:00 p.m., Monday through Friday. Special arrangements, including early departure, late arrival and assignmcnt of vchicles to employees whose positions require afrer-hours availability of County vehides, must be made with the appropriate department head to utilize vehicles after working hours. �C. Centralized vehicle pooL If a vehicle assigned to a particular department is not in use by that department's personnel, it shall be available for use by other County personnel. Request for such use shall be made by the department head to the employee assigned responsibility for that vehic(e. • � �\ N(ann n�I� I\In � IIIN �/�I � � .� II �i] ♦ I(lp/� C/�M M�YC/�Y�/lI Y�OO/��lC T 10� F/�Y /�f�OY ��/�Y� I /�\ 1Y�Y\ i V • � lC• �l[]l�f� C�/lII ��Ll ��YV\�� /�/t CO L/�Y \W\MO� � /l�� \ C\T\ CC�I� ffD. Exemptions. Law enforcement vehicles or emergency vehides, ��'� •a �� `x,o� a �,., ,.,.., o.,..,..,oa :,. co.. :,.o . .,w:,.ie� shall be exempt from the provisions of this Article which, because of the nature of said vehicle usage, are not applicable. ##E. Agreement for use of soil for road purposes. Prior to the County using its equipment to remove earth material from other than County property and easements for the constnzction of County roads, the County and the owner of the property will complete an "Agreement for Use of Soil for Road Purposes," which will indude the total estimated quantity of material to be removed; a project number; the legal description of the property; and any other provisions agreed to by the owner and the County. Said agreement shall be forwarded to the Clerk to the Board for inclusion in the official records of the County. Page 8 I CHAPTER 2 - Administration ARTICLE XII - Miscellaneous Policies Sec. 2- 12-90. - Use of private automobile. Some positions require, as a condition of employment, the use of the employee's vehicle in conducting assigned duties. Employees will be reimbursed mileage based on two cents less than the Internal Revenue Service mileage rate. This mileage rate covers all automobile expenses such as fuel , maintenance, towing, repairs, tires, depreciation and insurance. No reimbursement will be made for vehicle repair costs regardless of whether it results from the traveler' s act or acts of others. In addition to the standard mileage allowance, tolls and parking fees are also reimbursable expenses if the use of die toll way is cost effective or necessary. Weld County will not reimburse employees for parking tickets, fines for moving violations or vehicle Cowing charges. Mileage is measured from the employee� s home to the destination and return, or, from i the employees Department Address to the destination and return, whichever is less. Mileage between an employee' s residence and primary place of work is not reimbursed. When two or more passen�ers travel in one private automobile on official county business only one employee may claim reimbursement for mileage. Personal vehicles may be used in lieu of commercial airline traveL Mileage will be reimbursed at the established current rate but reimbursement for mileage cannot exeeed the cost of coach/economy airfare. The County is not liable for damage which may occur to the employee's vehicle while on Cou�ty business. Sea 2- 12- 160. — Travel, lodging, meals, rental cars. It is the policy of Weld County to reimburse staff for reasonable and necessary expenses incurred in connection with approved travel on behalf of Weld County. Travelers seeking reimbursement should incur the lowest reasonable travel expenses and exercise care to avoid impropriety or the appearance of impropriety. If a circumstance arises that is not specifically covered in this travel policy, then the most conservative course of action should be taken. A. Permissible prepaid travel expenses. Before the travel, Weld County may issue prepayments for airfare, conference registration fees and cash advances. If an employee receives a cash advance they must complete the personal expense claim to settle up the advance within 14 day of their return. Normal procurement and payment policies will apply. B. Lodging (commercial ). The cost of overnight lodging may be reimbursed to the traveler if the authorized travel is over 45 miles from the traveler' s home or primary worksite. whichever is closer to the hotel. Weld County will reimbursc lodging expenses at reasonable, single occupancy or standard business/government room rates. When the Page 1 hotel or motel is the conference or convention site, reimbursement will be limited Yo the conference rate. Reimbursement for lodgi�g is for commercial lodging only. C . Meals and incidentals (conference/training). The Weld County Home Rule Charter says that employees will be reimbursed for actual expenses incurred while on county business. This iucludes, but is not limited to, the cost of ineals and incidentals incurred while attending conferences and training according to the following rules: 1 . Cost of the meal is to be reasonable. ?. Original, itemized receipts are required. [f itemized receipt is not turned in no reimbursement will be allowed. 3 . If ineals are provided as part of the conference or built into the standard hotel room cost. reimbursement will not be allowed. 4. Copy of the conference or meeting agenda (meeting schedule) must be induded with the reimbursement request. 5. Personal entertainment expenses, including in-flight movies, headsets, health club facilities, hotel pay per-view movies, in-theater movies, social activities and related incidental costs are not reimbursable. 6. Cost of "snacks" other than a meal will not be allowed. 7. No reimbursement for alcohol D. Meals (Single day travel). The Weld County Home Rule Charter says that employees will be reimbursed for actual expenses incurred while on county business. This indudes, but is not limited to, ihe cost of ineals and incidentals incurred during single day travel according to the followin� rules: 1 . Single day travel may be reimbursed if appropriate business protocol applies 2. Original, itemized receipt must be turned in. 3 . State on the receipt the business purpose of the meal. 4. If training course, provide copy of agenda, if ineal is provided no reimbursement will be made. E. Accounting for savings by early arrival and/or late departure. If an ofticer or employee chooses to arrive early for a conference or meeting to take advantage of reduced airfare, the officer or employee must reconcile the standard economy airfare with Che reduced airfare, the additional hotel and meal expenses, and any other espenses that were incurred because of early arrival . 'Chis reconciliation is to be submitted with the expense report. If Page 2 �� the officer or employee chooses to arrive early or stay at a location after a conference has ended for personal reasons, the employee will not be reimbursed Y'or hotel or meals for the time not spent on County business. An officer or employee is allowed to depart the day before the conference or meeting begins and stay one day after the conference ends if the conference ends late in ihe day or if airlines don't accommodate travel that day. Page 3 Hello