HomeMy WebLinkAbout20150803.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MARCH 25, 2015
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, March 25, 2015, at the hour of 9:00 a.m.
• ROLL CALL: The meeting was called to order by the Chair and on roll call the following
members were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair
Commissioner Mike Freeman, Pro-Tem
Commissioner Sean P. Conway
Commissioner Julie A. Cozad
Commissioner Steve Moreno
Also present:
County Attorney, Robert T. Frick
Acting Clerk to the Board, Tisa Juanicorena
Controller, Barbara Connolly
El MINUTES: Commissioner Cozad moved to approve the minutes of the Board of County
Commissioners meeting of March 23, 2015, as printed. Commissioner Moreno seconded the motion,
and it carried unanimously.
• CERTIFICATION OF HEARINGS: Commissioner Conway moved to approve the Certification of
Hearings conducted on March 23, 2015: 1) Hearing Concerning Proposed Designation of the Site
Selection and Construction of those Major Facilities of a Public Utility Consisting of Pipelines and
Storage Areas of Utilities Providing Water and Natural Gas or Other Petroleum Derivatives as a Matter
of State Interest Pursuant to §24-65.1-401, C.R.S., and Weld County Code §21-1-210(B)
Commissioner Freeman seconded the motion, which carried unanimously.
• AMENDMENTS TO AGENDA: There were no amendments to the agenda.
'--- CONSENT AGENDA: Commissioner Freeman moved to approve the Consent Agenda as
printed. Commissioner Cozad seconded the motion, and it carried unanimously.
tic a°
Minutes, March 25, 2015 2015-0803
Page 1 BC0016
PRESENTATIONS:
e 1) INDIVIDUAL DISTINGUISHED AWARD VETERANS INCENTIVE PROGRAM COMMITTEE —
TIM MARQUART: Chair Kirkmeyer read the Certificate of Award for the record recognizing
Mr. Marquart for his willingness to assist others, volunteering to develop a new training system for the
Department of Human Services, and devising a method to consistently train new staff across the
multiple workforces within the region. Each member of the Board expressed their appreciation. Linda
Perez, Department for Human Services - Division Head for Employment Services, stated Mr. Marquart
was previously an employee of Weld County and continues to benefit the County through his
employment at the State level. Mr. Marquart stated he is a Weld County native and appreciates the
quality and accessible services for veterans. (Clerk's Note: The Chair recessed for a brief photograph
opportunity.)
El PUBLIC INPUT: No public input was given.
• COMMISSIONER COORDINATOR REPORTS: Commissioner Cozad reported attending the
Dacono and Frederick Town Board Meetings, and reviewed the discussions and projects taking place
in that area. She also attended the Longmont Soil Conservation dinner, the Northern Front Range
Youth Meeting, and the United Way Emergency Shelter Food Program where discussions focused on
the lack of housing for homeless and seniors and the possibility for a new shelter in the area.
Furthermore, she attended the meeting with the State where it was disclosed that there is some
additional funding available for grants; and, lastly she attended the South West Energy meeting.
C Commissioner Conway reported the Upstate Board approved the contract for the new director and
the workplan discussed in January is proceeding forward with pertinent goals and objectives.
• Commissioner Moreno reported the Longmont Soil Conservation District is celebrating 70 years;
and that he had the opportunity to join the luncheon with the Jewish Relations Council and recognized
Bob Lemke for the Community Leadership Award. 0 Commissioner Conway added input regarding
the housing availability and the negative impacts of the Liability Law and he encouraged the public to
call and write to legislatures to amend this law. Commissioner Cozad echoed the importance of
this issue stating it has been a problem since 2007.
NEW BUSINESS:
• 1) CONSIDER COUNTY VETERANS SERVICE OFFICERS MONTHLY REPORT AND
CERTIFICATION OF PAY FOR FEBRUARY, 2015, AND AUTHORIZE CHAIR TO SIGN: Toby Taylor,
Veterans Officer, presented the report for the month of February. Commissioner Conway moved to
approve said Report and Certification of pay and authorize the Chair to sign. The motion was seconded
by Commissioner Freeman. Commissioner Conway stated it was a great report and mentioned that he
and Commissioner Cozad heard there were some issues raised at the Frederick VFW and Mr. Taylor
promptly responded. Commissioner Conway extended his appreciaiton to Mr. Taylor for his outreach
and efforts. The motion carried unanimously.
El 2) CONSIDER GRANT AGREEMENT FOR HAZARD MITIGATION PLAN AND AUTHORIZE
CHAIR TO SIGN: Roy Rudisill, Director of the Office of Emergency Management, presented the terms
of the grant agreement with the Colorado Division of Homeland Security and Emergency Management
for the Federal Emergency Management Agency Hazard Mitigation Grant Program (FEMA HMPG)
stating this will provide the finances needed to update the Hazard Mitigation Plan for Weld County. The
total amount is $104,841.42 including the match. Commissioner Moreno moved to approve said
agreement and authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried
unanimously.
Minutes, March 25, 2015 2015-0803
Page 2 BC0016
• 3) CONSIDER AGREEMENT CONCERNING PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY,
PERMANENT EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN
IMPROVEMENTS TO CR 49 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS -
JANE AND KIPLIN JOHNSON: Leon Sievers, Department of Public Works, stated the terms of the
purchase agreement for the total cost of $8,060.00. Commissioner Conway moved to approve said
agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Cozad,
carried unanimously.
• 4) CONSIDER AGREEMENT CONCERNING PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY,
PERMANENT EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN
IMPROVEMENTS TO CR 49 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS -
DONALD AND BETTIE STONE: Mr. Sievers presented the terms of the of the purchase agreement for
the total cost of $2,935.00. Commissioner Cozad moved to approve said agreement and authorize the
Chair to sign. Commissioner Moreno seconded the motion, and it carried unanimously.
In 5) CONSIDER DECLARING CERTAIN EQUIPMENT AS SURPLUS PROPERTY, AUTHORIZE
SALE OF SAME TO EATON POLICE DEPARTMENT, AND AUTHORIZE CONTROLLER TO SIGN:
Barbara Connolly, Controller, presented the terms of the sale of an unmarked patrol unit, Crown
Victoria 2008, for price of $5,000.00 to the Eaton Police Department. Commissioner Conway moved to
approve declaring certain equipment as surplus, authorize the sale, and authorize the Controller to
sign. The motion was seconded by Commissioner Freeman and carried unanimously.
• 6) FINAL READING OF CODE ORDINANCE #2015-2, IN THE MATTER OF REPEALING AND
REENACTING, IN ITS ENTIRETY, CHAPTER 5 REVENUE AND FINANCE - ARTICLE IV
PURCHASING POLICY, OF THE WELD COUNTY CODE (CON'T FROM 3/23/2015): The motion, to
read by title only, which was made by Commissioner Conway, and seconded by Commissioner
Moreno, carried unanimously. Trevor Jiricek, Director of General Services, reported the three changes
being entered into the record regarding Sections: 5-4-60.B.1.c, 5-4-80.A and 5-4-80.A.18. In response
to Chair Kirkmeyer's concern regarding the change to Section 5-4-80.A.18 to exempt furniture
purchases from the procurement policy, Mr. Taylor and Mr. Jiricek explained that in unique situations
the procurement process consisting of a six week bid process causes a delay in completing projects
and further ensured that these purchases are completed with the Board's knowledge and approval.
Chair Kirkmeyer clarified that the issue isn't distrust or poor practice but it is not good practice to work
outside the code procurement policy which provides checks and balances, and going the other route
could cause an unnecessary audit. Commissioner Cozad concurred with Chair Kirkmeyer and further
clarified that the option for purchases not exceeding $25,000 is available and exempt from the
procurement process.
• There was no Public Input regarding this matter.
• Chair Kirkmeyer suggested the amendment to delete on page 12, #18, the words "and furniture"
leaving the word "and". Commissioner Cozad made a motion to amend the ordinance as stated,
Commissioner Moreno seconded the motion and is carried unanimously.
• Commissioner Conway moved to approve Code Ordinance #2015-2 on Final Reading, to include
the amendments therein, and it was seconded by Commissioner Freeman. Chair Kirkmeyer expressed
her thanks to staff and reiterated the amendments were for the County's protection. Commissioner
Freeman also extended his appreciation to Mr. Jiricek for the hard work that went into these revisions,
to which, Mr. Jiricek replied, it was a team effort. The motion carried unanimously
Minutes, March 25, 2015 2015-0803
Page 3 BC0016
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. Code Ordinance #2015-2 was approved on Final Reading, with amendments.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
There being no further business, this meeting was adjourned at 9.46 a.m.
BOARD OF COUNTY COMMISSIONERS
W COUNTY, OLORADO
ATTEST: Saha) . o-ei
Barbara Kirk yer, Chair
Weld County Clerk to the Board �� r
Mike Freeman, Pro-Tem
BY:
Deputy Clerl o the ar �v
1161 _ Sean P Conwae 14 �—
"�ft).- Julie A. Coz d
Steve Moreno
Minutes, March 25, 2015 2015-0803
Page 4 BC0016
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