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Home My WebLink About20151807.tiff RESOLUTION RE: APPROVE CONTRACT AMENDMENT FOR TASK ORDER #3 FOR AIR QUALITY PROGRAM AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Contract Amendment for Task Order#3 for the Air Quality Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Department of Public Health and Environment, and the Colorado Department of Public Health and Environment, commencing July 1, 2015, and ending June 30, 2016, with further terms and conditions being as stated in said amendment, and WHEREAS, after review, the Board deems it advisable to approve said amendment, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Contract Amendment for Task Order #3 for the Air Quality Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Department of Public Health and Environment, and the Colorado Department of Public Health and Environment, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said amendment. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 22nd day of June, A.D., 2015. BOARD OF COUNTY COMMISSIONERS W LD COUNTY, CO ORADO ATTEST: to;g1 y Barbara Kirkme er Chair Weld County Clerk to the Board /� Mike Freeman, Pro-Tern BY. D tyy Clerk B ard Ic. �'►� Sean P. Co ay APPRO AS TO FOR ��P/ a ' •5JuliA. Cozad County Attorney r 1°,425-' %OR, ,c', Steve Moreno Date of signature: .` (' C: } 6Tn) 8/7 2015-1807 HL0047 � f . Memorandum ltx Witt,, TO: Barbara Kirkmeyer, Chair — Board of County Commissioners L G OU N-11 FROM: Mark E. Wallace, MD, MPH, Executive Director Department of Public Health & Environment DATE: June 18, 2015 SUBJECT: Air Quality Program Continuation Task Order Contract with CDPHE Enclosed for Board review and approval is a contract between the Colorado Department of Public Health and Environment and the Board of County Commissioners of Weld County on behalf of the Weld County Department of Public Health and Environment. For 25+ years, the Health Department has contracted with the CDPHE to perform air quality related functions on their behalf in Weld County. Under the provisions of this task order, the WCDPHE will operate an air quality monitoring network (particulate and gaseous), conduct inspections and provide enforcement guidance concerning stationary sources, issue or deny open burning permits, and respond to complaints. For these services, the WCDPHE will receive an amount not to exceed $137,659.22. This contract amount is an increase over last year's contract by $22,784.61. No new personnel will be required to perform the activities specified in this contract. The Task Order term is July 1, 2015, through June 30, 2016. This continuation contract was approved for placement on the agenda by the Board via pass- around dated June 9, 2015. I recommend approval of this Air Quality Program Continuation Task Order Contract with CDPHE . 2015-1807 • W • 2.58 , 2= t , smarm v �. e C v 5 d ..J 't H O5 N V 35 _ wC_2'EEc a um5 o 7 E 5 ` q a L, G Sr G o S_ a ry b o f 'c - .. %� r to G. 0 V C- v n - ]9 S J u - '" R C O f' S O N L u Lu. `i S n . 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E a- 2 g m a E m y E z o = m` ro3 ° C � ° �4 a' 8 3 zd - f DEPARTMENT OR AGENCY NAME COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT Air Pollution Control Division(APCD) DEPARTMENT OR AGENCY NUMBER FAAA CONTRACT ROUTING NUMBER 16-80621 AMENDMENT FOR TASK ORDERS#3 This Amendment is made this 1st day of June,2015,by and between the State of Colorado,acting by and through the DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT,whose address or principal place of business is 4300 Cherry Creek Drive South,Denver,Colorado 80246,hereinafter referred to as the"State";and, BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY(a political subdivision of the state of Colorado)for the use and benefit of the Weld County Department of Public Health and Environment,whose address or principal place of business is 1555 North 17"Avenue,Greeley,Colorado 80631 hereinafter referred to as the"Contractor". FACTUAL RECITALS The parties entered into a Master Contract,dated January 17.2012 with contract routing number 13 FAA 00051. Pursuant to the terms and conditions of the Master Contract,the parties entered into a Task Order Contract,dated May 7,2012,with contract encumbrance number PO FAA A1R1343819,and contract routing number 13 FAA 43819,as amended by Contract Amendment#1,Contract Routing Number 14 FAA 55607,Amendment for Task Orders#1,Contract Routing Number 14 FAA 63205,Amendment for Task Orders#2,Contract Routing Number 15 FAA 68709,collectively referred to herein as the"Original Task Order Contract,whereby the Contractor was to provide to the State the following: The Contractor is to perform air pollution monitoring activities,including inspections, complaint response,open burning permits,gaseous monitoring,air toxic monitoring, particulate monitoring,and stationary and mobile sources Chlorofluorocarbon(CFC) monitoring. The State promises to pay the Contractor the sum of One Hundred and Thirty-Seven Thousand.Six Hundred and Fifty-Nine Dollars and Twenty-Two Cents ($137,659.22)in exchange for the promise of the Contractor to continue to perform the work identified in the Original Task Order Contract for the renewal term of one year, ending on June 30,2016. NOW THEREFORE,in consideration of their mutual promises to each other,stated below,the parties hereto agree as follows: L Consideration for this Amendment to the Original Task Order Contract consists of the payments and services that shall be made pursuant to this Amendment,and promises and agreements herein set forth. 2. It is expressly agreed to by the parties that this Amendment is supplemental to the Original Task Order Contract,contract routing number 13 FAA 43819,as amended by Contract Amendment#1,Contract Routing Number 14 FAA 55607,Amendment for Task Orders#1,Contract Routing Number 14 FAA 63205 and Amendment for Task Orders#2,Contract Routing Number 15 FAA 68709,collectively referred to herein as the Original Contract,which is by this reference incorporated herein. All terms, conditions,and provisions thereof,unless specifically modified herein,are to apply to this Amendment as though they were expressly rewritten,incorporated,and included herein. 3. It is expressly agreed to by the parties that the Original Task Order Contract is and shall be modified, Page I of 6 Contract_Amendment_TaskOrder_01-2015 altered,and changed in the following respects only: A. This Contract Amendment is issued pursuant to paragraph 5 of the Original Task Order Contract identified by contract routing number 13 FAA 43819.This Amendment is for the renewal term of July I.2015,through and including June 30,2016.This Amendment modifies the Original Task Order Contract by adding descriptive elements.The following provision modifications are incorporated herein by this reference. i. The following information shall be added as a supplement to page 1 of the Task Order Contract: a Contractor DUNS:75757955 b Classification:Contractor ii. Exhibit A,Additional Provisions,of the Task Order Contract are hereby replaced in its entirety and incorporated herein by this reference and identified as"Exhibit G". B. This Amendment is issued pursuant to paragraph 5 of the Original Task Order Contract identified by contract routing number 13 FAA 43819. This Amendment is for the renewal term of July 1, 2015,through and including June 30.2016. The maximum amount payable by the State for the work to be performed by the Contractor during this renewal term is One Hundred and Thirty- Seven Thousand.Six Hundred and Fifty-Nine Dollars and Twenty-Two Cents ($137,659.22) for an amended total financial obligation of the State of Four Hundred and Seventy-Two Thousand,Five Hundred and Forty-Five Dollars and Eighteen Cents.($472,545.18). This is an increase of One Hundred and Thirty-Seven Thousand.Six Hundred and Fifty-Nine Dollars and Twenty-Two Cents ($137,659.22)of the amount payable from the previous term. Of the maximum amount for this renewal term One Hundred and Two Thousand.Seven Hundred and Forty-Four Dollars and Twenty-Four Cents,($102.744.24)are attributable to a funding source of the State of Colorado and Thirty-Four Thousand.Nine Hundred and Fourteen Dollars and Ninety-Eight Cents,($34,914.98)are attributable to a funding source of the United States Government(see Catalog of Federal Domestic Assistance(CFDA)number 66.034).Of the amended total financial obligation of the State referenced above Three Hundred and Forty-Eight Thousand.Two Hundred and Ninety-Three Dollars and Seven Cents, f$348,293.07)are attributable to a funding source of the State of Colorado and One Hundred and Twenty-Four Thousand.Two Hundred and Fifty-Two Dollars and Eleven Cents, ($124,252.11)are attributable to a funding source of the United States Government.The revised Statement of Work is incorporated herein by this reference and identified as"Exhibit H". The revised Budget is incorporated herein by this reference and identified as"Exhibit I". The Original Task Order Contract is modified accordingly. All other terms and conditions of the Original Task Order Contract are reaffirmed. 4. The Effective Date of this Amendment is July 1.2015,or upon approval of the State Controller,or an authorized delegate thereof,whichever is later. 5. Except for the Special Provisions and other terms and conditions of the Master Contract and the General Provisions of the Original Task Order Contract,in the event of any conflict,inconsistency,variance,or contradiction between the terms and provisions of this Amendment and any of the terms and provisions of the Original Task Order Contract,the terms and provisions of this Amendment shall in all respects supersede,govern,and control.The Special Provisions and other terms and conditions of the Master Contract shall always control over other provisions of the Original Task Order Contract or any subsequent amendments thereto. The representations in the Special Provisions to the Master Contract concerning the absence of personal interest of state of Colorado employees and the certifications in the Special Provisions relating to illegal aliens are presently reaffirmed. 6. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT FISCAL YEAR ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED,BUDGETED, Page 2 of 6 Contract Amendment TaskOrder 01-2015 AND OTHERWISE MADE AVAILABLE. Page 3 of 6 Contract_AmendmentTaskOrder_01-2015 This page left intentionally blank. Page 4 of 6 Contract_Amendment_TaskOrder_01-2015 IN WITNESS WHEREOF,the parties hereto have executed this Amendment on the day first above written. * Persons signing for Contractor hereby swear and affirm that they are authorized to act on Contractor's behalf and acknowledge that the State is relying on their representations to that effect. CONTRACTOR: STATE: BOARD OF COUNTY COMMISSIONERS OF STATE OF COLORADO WELD COUNTY John W. Hickenlooper,Governor (a political subdivision of the state of Colorado) for the use and benefit of the Weld County Department of Public Health and Environment By: Signature of A horized Of cer For the Executive Director DEPARTMENT OF PUBLIC HEALTH JUN 2 2 2015 AND ENVIRONMENT Date Barbara Kirkmeyer Print Name of Authorized Officer Chair, Board of Weld County Commissioners Print Title of Authorized Officer PROG M APPROV By: ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER CRS§24-30-202 requires the State Controller to approve all State Contracts.This Contract is not valid until signed and dated below by the State Controller or delegate.Contractor is not authorized to begin performance until such time. If Contractor begins performing prior thereto,the State of Colorado is not obligated to pay Contractor for such performance or for any goods and/or services provided hereunder. S ATE CONTROLLER Ro rt Jaros,CPA,M ,JD By: Date: /30/15 Page 5 of 6 Contract_Amendment_TaskOrder_01-2015 O2D ad 7(a) Amendment for Task Orders #3 for Air Pollution C� Monitoring Contract ATTEST: data.) G . to•rc BOARD OF COUNTY COMMISSIONERS Weld C y Clerk to the Bo rd WELD COUNTY, CO ORADO BY: / Deputy Cle j to the :oa 7r a rbara Kirkmeye , Chair .. (UUNN 2 E 2015 .aq APPROVED AS TO F 7 o fe :�; �t %si PPROVED AS TO S TANCE: 77) C r Elected Official or Department Head APPR A T NIA Director of General Services County ey • 020/5 io7N This page left intentionally blank. • • Page 6 of 6 II ContractAmendment_TaskOrder_01-2015 EXHIBIT G ADDITIONAL PROVISIONS To Task Order Contract Routing Number 13 FAA 43819 Amendment for Task Orders#3 Routing Number 16 FAAA 80621 These provisions are to be read and interpreted in conjunction with the provisions of the Task Order Contract specified above. 1. This Task Order Contract contains federal funds(see Catalog of Federal Domestic Assistance(CFDA) number 66.034). 2. The United States Environmental Protection Agency("USEPA"),through the PM 2.5 103 grant has awarded as of 03/19/2015 anticipated federal funds of$1,730,417.00 under Notice of Cooperative Agreement Award,hereinafter"NCAA",number 96812901 to perform the following—monitor PM 2.5 ambient levels,maintain a database and report results. If the underlying Award authorizes the State to pay all allowable and allocable expenses of a Contractor as of the Effective Date of that Award,then the State shall reimburse the Contractor for any allowable and allocable expenses of the Contractor that have been incurred by the Contractor since the proposed Effective Date of this Task Order Contract.If the underlying Award does not authorize the State to pay all allowable and allocable expenses of a Contractor as of the Effective Date of that Award,then the State shall only reimburse the Contractor for those allowable and allocable expenses of the Contractor that are incurred by the Contractor on or after the Effective Date of this Task Order Contract,with such effective date being the later of the date specified in this Task Order Contract or the date the Task Order Contract is signed by the State Controller or delegee. 3. To receive compensation under the Contract,the Contractor shall submit a signed Quarterly Invoice Form. This form will be sent to you electronically(sample reimbursement/invoice form is attached as Attachment H-1 or it is also accessible from the CDPHE intemet website.This form is titled"Air Pollution Control Division(APCD)Custom Invoice for Locals"and can be found here: https://www.colorado.aov/pacific/cdphe/standardized-invoice-form-and-links this form is incorporated and made part of this Contract by reference.The Invoice Form must be submitted no later than forty-five(45) calendar days after the end of the billing period for which services were rendered. Expenditures shall be in accordance with the Statement of Work and Budget.The Contractor shall submit the invoice using one of the three methods listed below. Mail to: Peggy DeOrio,Contract Manager Air Pollution Control Division(APCD) Colorado Department of Public Health and Environment APCD-ADM-B 1 4300 Cherry Creek Drive South Denver,Colorado 80246 Scan the completed and signed Invoice Form into an electronic document. Email the Invoice form to: Peggy DeOrio,Contract Manager,peggy.deorio@state.co.us Fax the completed and signed Invoice Form to:Attention: Peggy DeOrio,Contract Manager,303-782- 5493. Final billings under the Contract must be received by the State within a reasonable time after the expiration or termination of the Contract;but in any event no later than forty-five(45)calendar days from the effective expiration or termination date of the Contract. Page 1 of 2 Conenct_Eilobit-G_AdditioaalProvisions_TaskOnler_040715 EXHIBIT G 4. Time Limit For Acceptance Of Deliverables. a. Evaluation Period. The State shall have thirty(30)calendar days from the date a deliverable is delivered to the State by the Contractor to evaluate that deliverable,except for those deliverables that have a different time negotiated by the State and the Contractor. b. Notice of Defect. If the State believes in good faith that a deliverable fails to meet the design specifications for that particular deliverable,or is otherwise deficient,then the State shall notify the Contractor of the failure or deficiencies,in writing,within thirty(30)calendar days of: 1)the date the deliverable is delivered to the State by the Contractor if the State is aware of the failure or deficiency at the time of delivery;or 2)the date the State becomes aware of the failure or deficiency. The above time frame shall apply to all deliverables except for those deliverables that have a different time negotiated by the State and the Contractor in writing pursuant to the State's fiscal rules. c. Time to Correct Defect.Upon receipt of timely written notice of an objection to a completed deliverable,the Contractor shall have a reasonable period of time,not to exceed thirty(30) calendar days,to correct the noted deficiencies. If the Contractor fails to correct such deficiencies within thirty(30)calendar days,the Contractor shall be in default of its obligations under this Task Order Contract and the State,at its option,may elect to terminate this Task Order Contract or the Master Contract and all Task Order Contracts entered into pursuant to the Master Contract. 5. Health Insurance Portability and Accountability Act(HIPAA)Business Associate Determination. The State has determined that this Contract does not constitute a Business Associate relationship under HIPAA. 6. This award does not include funds for Research and Development. 7. Objective 4:CFC Program:With the exception of complaints,enforcement and NSID,all CFC inspections shall be reimbursed on a per inspection basis according to the following guidelines: a. All automotive facility and automotive salvage facility inspections shall be reimbursed at one hour (I)each. b. All stationary facilities and stationary salvage facilities inspections shall be reimbursed at one hour (I)each. c. All registered stationary equipment inspections shall be reimbursed at one and one half hours(1.5) each. d. All registered refrigerated food facility inspections shall be reimbursed at two hours(2)each. e. When two different types of inspections occur at the same facility and are performed at the same time,reimbursement shall be at the higher rate of the two for the combined inspections. Page 2 oft Contract_Exluba-G_AdditirmalPmvisions_f'askOnler_040715 EXHIBIT H STATEMENT OF WORK To Task Order Contract Routing Number 13 FAA 43819 Amendment for Task Orders#3 Routing Number 16 FAAA 80621 These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above. Project Description: This project serves to allow the Contractor to perform the following air pollution activities acting as a delegated agent of the Air Pollution Control Division(APCD): A. Conducting inspections,records review and compliance evaluations of sources of air pollution emissions; B. Responding to and investigating stationary source complaints; C. Administering an open burning permit program; D. Conducting routine and complaint inspections to ensure compliance with the chlorofluorocarbon(CFC) Program; E. Conducting air monitoring site visits to perform first-line maintenance and repairs on gaseous sensors, analyzers and building infrastructure; F. Conducting air monitoring site visits to perform first-line maintenance, install clean filters,collect sampled filters and data at particulate monitoring sites; G. Conducting air monitoring site visits to perform monitoring for volatile organic compounds(VOCs),semi- volatile organic compounds/polycyclic aromatic hydrocarbons(SVOCs),carbonyls,and metals. II. Definitions: A. CDPHE-Colorado Department of Public Health and Environment B. APCD—Air Pollution Control Division C. EPA—U.S.Environmental Protection Agency D. CFR-Code of Federal Regulations For the purpose of measuring particulate air pollution concentrations in ambient air,the following definitions apply: AQS-Air Quality System,EPA's air pollution database and data repository CO—carbon monoxide COC-Chain-of-Custody CFR—Code of Federal Regulations FDS/COC-Field Data Sheet/Chain of Custody contains monitoring instrument information associated with filter ID's used to validate data and determine the volume and concentration of PM ID-Filter identification number Low-Vol-Low-Volume filter samplers,refers to the flow rate of the monitoring instrument(16.7 LPM) LPM—Liters per minute NAAQS—National Ambient Air Quality Standards PM-Particulate Matter PM25-Particulate matter or particles in ambient air less than two point five(2.5)micrometers in aerodynamic size PMio-Particulate matter or particles in ambient air less than ten(10)micrometers in aerodynamic size PSFE-Particulate Sampling Field Envelopes,which also serves as the COC form for each PMio sample SLAMS—State and Local Air Monitoring Site,an EPA regulatory designation SOP-Standard Operating Procedure SOW-Statement of Work document(this document) tare filter-clean un-sampled filter that has been equilibrated and pre-weighed by a contract laboratory TEOM—Tapered Element Oscillating Microbalance a type of continuous/hourly particulate instrument TSP-Technical Services Program in the Air Pollution Control Division HI. Work Plan: Goal: To measure particulate air pollution concentrations in ambient air and ensure compliance with EPA NAAQS and 40 CFR regulations to protect air quality in Colorado. Objective#1:(Stationary Sources)No later than the expiration date of this contract,stationary sources in Colorado are inspected for compliance with applicable statutes,emission control regulations and mission permit conditions. Page 1 of 10. Contract Statement of Work—Exhibit H January 2015 EXHIBIT H Primary Activity The Contractor shall conduct inspections and issue or deny permits to individuals to open burn. #1 1. The Contractor shall conduct the total number of inspections as stated in the Exhibit I, Budget,for compliance. 2. The Contractor shall provide enforcement and surveillance of sources. a. Contractor shall perform site visits to the air pollution emission sources as stated in the Attachment H-1 Inspection List,of the Contract. 3. The Contractor shall respond to and investigate complaints within their jurisdictions as appropriate. a. The Contractor shall perform site visits to the location of the complaint. b. The Contractor shall enter all complaints into the Stationary Source Program's CACTIS database using VMware View Client software(previously installed with the Contractor)noting: i. the date of the complaint, ii. source of the complaint, iii. the complainant's information, iv. subsequent investigation of the complaint,and v. resolution of the complaint. Sub-Activities#1 c. The Contractor shall pursue enforcement actions when dictated by inspections or complaint investigations. i. All data and information gathered by the Contractor that shows the source may be violating any applicable statute,air quality control regulation,or permit condition shall be transmitted to APCD electronically by the Contractor for review and follow up by APCD. ii. APCD will work with the Contractor in the issuance of all Compliance Advisories,Notices of Violation(NOV),Compliance Orders,or Early Settlement Agreements as appropriate. 4. The Contractor shall issue or deny permits to open burn to individuals within the Contractor's jurisdiction. 5. The Contractor shall provide air pollutant emission notice forms and emission permit application forms to sources within their appropriate area(s). a. These forms can be downloaded from the APCD's website at https://www.colorado.gov/pacific/cdohe/aven-and-oermittine-guidance and are incorporated and made part of this contract by reference. b. The Contractor shall advise the source to submit APENs and/or permit applications to the APCD Field Services Contract Coordinator. Objective#2:(Meteorology and Gaseous Monitoring)No later than the expiration date of this contract,provide local field support and operations for the Colorado CDPHE air quality monitoring sites within Weld County that monitor for meteorology and/or gaseous pollutants. Primary Activity The Contractor shall provide weekly and as requested site visits to perform first-line #1 maintenance and repairs on sensor,analyzers and building infrastructure. 1. The Contractor shall perform weekly site visits to each site and non-routine site visits on special request by APCD. 2. The Contractor shall perform a site inspection during each site visit. 3. The Contractor shall perform first-line maintenance and troubleshooting on all analyzers, sensors,data loggers,gas standards,communication equipments,support equipment and Sub-Activities#1 building infrastructure as need during the site visit. 4. The Contactor shall document all site visits,work,observations and concerns on the analyzer and site log sheets. a. The Contractor shall annotate all analyzer log and station log sheets at the site during each site visit. b. Enter"Message to Central"into the data logger for every site visit.The message shall contain a brief description of the work performed at the site and notes regarding any significant findings or operational malfunction observed at the site. Page 2 of 10 Contract Statement of Wodc—Exhibit H January 2015 EXHIBIT H Primary Activity The Contractor shall attend all training sessions provided by APCD,within the Contract period. #2 Objective#3: (Ozone Precursor/Air Toxics Program)No later than the expiration date of this contract,provide local field support and operations for the APCD's air quality monitoring site within Weld County that collects samples for toxic air pollutants. Primary Activity The contractor shall provide weekly and as requested site visits to perform first-line operation, #1 maintenance and repairs on air toxics samplers. The Contractor shall: 1. Operate and maintain ozone precursor/air toxics sampling equipment at the South Valley Middle School site located at 1004 Main St.Platteville,CO 80651. 2. Perform site visits to the site between the every 6'h calendar day samples,and perform non- routine site visits on special request by APCD. 3. Install whole-air canisters(for VOCs)and DNPH cartridges(for carbonyls). 4. Retrieve whole-air canisters and DNPH cartridges. 5. Record all sampling data on the custody forms that are provided by Eastern Research Group (ERG)for whole air(canister)and carbonyl(cartridge)samples;shall also annotate the on- Sub-Activities#1 site log book with sampling information and site conditions for each of the sample media listed. 6. Ship whole-air canisters and DNPH cartridges(with the ERG supplied custody forms)via FedEx Overnight to ERG after every sample using the provided shipping materials. 7. Conduct first line maintenance of the ozone precursor/air toxics samplers including keeping them clean,performing equipment fault troubleshooting and repair,and contacting the APCD immediately when they cannot resolve problems. Make a note on the appropriate custody form,and email the APCD Air Toxics Technical Lead regarding a problem encountered as soon as possible,whenever there is an indication of improper/non-normal sampling. Objective #4: (Particulate Monitoring) No later than the expiration date of this contract, operate and maintain particulate monitors. Primary Activity The Contractor shall operate and maintain two PM10 Hi-Volume flow(Hi-Vol)monitors #1 operating on an every third day schedule at the Greeley Hospital site located at 1517 16th Avenue Court,Greeley,CO 80631. 1. The Contractor shall install new tare filters,collect data and retrieve sampled filters. 2. The Contractor shall conduct first line maintenance of the PM1O Hi-Vol samplers which shall include: Sub-Activities#1 a. keep samplers clean and operational; b. trouble-shoot problems;and c. contact the APCD immediately when problems cannot be resolved by operators. 3. The Contractor shall ship PM10 sampled filters and associated data using the mailing envelopes provided by the APCD. The Contractor shall operate and maintain 2 filter-based PMa5 Low-Volume flow(Low-Vol) Primary Activity monitors each operating on an every third day schedule at the Greeley Hospital site located at #2 1517 16th Avenue Court,Greeley,CO 80631 and the Platteville site located at the South Valley Middle School, 1004 Main St. Platteville,CO 80651. 1. The Contractor shall install filters and start data,retrieve filters and end data,and ship filters and data via FedEx Overnight to the CDPHE LSD ARL once every two weeks. 2. The Contractor shall conduct first line maintenance of the PM2 5 samplers. Sub-Activities#2 a. keep samplers clean and operational; b. trouble-shoot problems;and c. contact the APCD immediately when problems cannot be resolved by operators 3. The Contractor shall record all data. 4. The Contractor shall ship PM25 sampled filters using the supplies provided by the APCD. Primary Activity The Contractor shall operate and maintain PM2 5 continuous TEOM monitors at the Greeley #3 Hospital site located at 1517 16th Avenue Court,Greeley,CO 80631. Page 3 of 10 Contract Statement of Work—Exhibit H January 2015 EXHIBIT H 1. The Contractor shall conduct a Weekly Inspection of the PM25 TEOM instruments. 2. The Contractor shall record all pertinent data on the APCD provided"Sampler Verification Form",which is emailed by APCD to the Weld County Health Dept once per month. 3. The Contractor shall inspect the TEOM filter loading and change the filter when the filter loading reaches 75%or greater and record the filter loadings for the replaced filter and the new filter on the APCD provided form. Sub-Activities#3 4. The Contractor shall inspect the TEOM in-line filter and change it when it appears dark gray or black in appearance.At a minimum they should be replaced at least once every three months. 5. The Contractor shall conduct first line maintenance of the PM2 5 instrument including: a. keeping the instruments operational; b. trouble-shooting minor problems;and c. immediately calling APCD when they cannot resolve problems. The Contractor shall operate and maintain two PM25 speciation monitors operating on an every Primary Activity six day schedule at the Platteville site located at the South Valley Middle School, 1004 Main St. Platteville,CO 80651. I. The Contractor shall install filters and set sample schedule,retrieve filters and sample data,and ship filters and data via pre arranged method to the speciation contract lab per their established schedule. 2. The Contractor shall conduct first line maintenance of the PM25 speciation samplers. d. keeping the instruments operational; Sub-Activities#4 e. trouble-shooting minor problems;and f. immediately calling APCD when they cannot resolve problems. 3. The Contractor shall record all sample data. 4. The Contractor shall ship PM25 speciation samples using the supplies provided by the contract lab.The Contractor shall conduct the required maintenance as described in the SOPs,as shown below in the Standards and Requirements Section,with the exception that the APCD will do the inlet head cleanings and sampler maintenance procedures. Objective#5:(CFC Program)No later than the expiration of this contract,ensure compliance with AQCC Regulation No. 15 and EPA60S and EPA609. Primary Activity The Contractor shall provide enforcement and surveillance of the provisions of Colorado Air #1 Quality Control Commission Regulation No. 15. 1. The Contractor shall conduct inspections of stationary source air conditioning and refrigeration equipment and technicians that are subject to the regulation; a. Notify APCD in writing of all complaints received. Sub-Activities#1 b. Investigate complaints that warrant follow-up inspections. 2. The Contractor shall conduct inspections of motor vehicle air conditioning and refrigeration repair shops and motor vehicle salvage facilities which are subject to the regulation. a. The Contractor shall investigate complaints that warrant follow-up inspections. b. The Contractor shall collaborate with APCD to create a list of new source identification(NSID)sites to conduct inspections. 1. Objective 1: Stationary Sources a. The Contractor shall offer compliance assistance to ensure that the sources comply with AQCC Regulation No.3, https://www.colorado.gov/pacific/sites/default/files/5-CCR-1001-5 0.pdf,which is incorporated and made part of this Contract by reference. b. Air pollutant emission notice forms and emission permit application forms are Standards and available from the APCD website https://www.colorado.gov/pacific/cdphe/apen- Requirements and-permitting-guidance which is incorporated and made part of this contract by reference. c. The Contractor shall ensure its employees who conduct odor and opacity violation inspections attend the required certification sessions provided by APCD during the contract period in accordance with the Stationary Sources Program Training Plan. d. The Contractor shall ensure to the extent practicable,a State Certified Opacity and Page 4 of 10 Contract Statement of Work—Exhibit H January 2015 EXHIBIT H Odor Observer is on staff at all times. e. Inspections and inspection reports shall be of Full Compliance Evaluation quality, as described in EPA's Clean Air Act Stationary Source Compliance Monitoring Strategy,July,2014.The most recent version of this document was sent via e-mail to the Contractor. f. All inspections shall be submitted using Microsoft(MS)Word 2000®software or subsequent newer versions of this software. g. The contractor shall issue burn permits according to policies issued by APCD in connection with the enforcement and administration of the Air Quality Control Commission's Regulations Nos. I through 9 concerning air pollution emission permits and open burning permits. h. All monthly reports for the Field Services Unit shall be submitted electronically in a format specified by APCD. i. APCD reserves the right to modify procedures for the enforcement of the applicable regulations consistent with policy statements issued by APCD and to provide forms to be used to implement said policy. j. To enable the Contractor to execute the duties as specified in this Contract,the Contractor is hereby delegated authority to enter with the consent of the property owner or with a warrant if necessary,any public or private property to make inspections,conduct tests,or examine books and records.Should a warrant be necessary to gain access to the property the Contractor shall notify APCD and obtain written approval prior to making application for a search warrant to the court. 2. Objective 2: Meteorology and Gaseous monitoring a. Weld County air quality site and analyzers/sensors subject to this Work Plan are: Greeley Tower(ozone,carbon monoxide,meteorology) b. Messages entered into station data loggers will be polled daily by APCD central polling server. c. SOP documents are available on the Colorado Air Quality website http://www.colorado.gov/airuuality/tech doc reoositorv.aspx and are incorporated and made part of this contract by reference. d. Special requests for site visits can only be made by all Gaseous and Meteorological Monitoring(GMM)Unit technical staff. e. The Contractor shall perform equipment fault troubleshooting and repair in consult with the GMM Unit Technical Staff. f. The Contractor shall only perform a Performance Test or a Quality Control(QC) Precision Test on special quest from APCD. g. The Contractor shall perform work on analyzers in accordance with the manufacturer's Operator Manuals(located at each site). h. The Contractor shall perform work in accordance with APCD's Technical Services Program Quality Assurance Project Plan and associated Standard Operating Procedures(located at site). i. The Contractor shall notify the GMM Technical Lead within 24 hours,on business days,of any analyzer/sensor malfunctions or other critical problem requiring APCD staff attention. Contact is to be made by phone,electronic mail can be used as a backup to document the event in writing,but is not a substitute for reaching a live person. j. The Contactor shall ensure all employees who provide maintenance to gaseous monitoring sites be trained by APCD GMM technical staff in addition to ancillary training by local agency contractors trained by APCD. a. The Contractor shall notify APCD's GMM Supervisor or GMM Technical Lead when new employees and interns are to be trained for work under this work plan. k. The Contractor shall perform work in accordance with the following which are incorporated and made part of this contract by reference: a. CFR Title 40 Part 50.http://www.ecfr.gov/cgi-bin/text- Page 5 of 10 Contract Statement of Work—Exhibit H January 2015 EXHIBIT H idx?tpl=/ecfrbrowse/TitIe40/40cfr50 main 02.tpl CFR Title 40 Part 58. htto://www.ecfr.eov/cei-bin/text- idx?tpl=/ecfrbrowse/Title40/40cfr58 main 02.tpl 3. Objective 3: Ozone Precursor/Air Toxics Program a. The contractor shall: i. Follow the Quality Assurance Project Plan(QAPP)and Standard Operating Procedures(SOPs)as provided by APCD; ii. SOP documents are available on the Colorado Air Quality website http://www.colorado.gov/airaualitv/tech doc repositorv.aspx and are incorporated and made part of this contract by reference. iii. Follow the EPA national every-sixth-day sampling schedule as provided by APCD or ERG; iv. Document all site visits,work,observations and concerns on the sample custody forms and in the on-site log book; v. Perform routine site inspections and maintenance; vi. Perform equipment fault troubleshooting and repair in consult with the APCD Air Toxics Technical Lead; vii. Notify the APCD Air Toxics Technical Lead within 24 hours,on business days,of any analyzer/sensor malfunctions or other critical problem requiring APCD staff attention.Contact is to be made by phone; electronic mail can be used as a backup to document the event in writing, but is not a substitute for reaching a live person; viii.Ensure that all employees who provide maintenance to gaseous monitoring sites are trained by APCD technical staff in addition to ancillary training by local agency contractors trained by APCD; ix. Notify APCD's Program Manager or Air Toxics Technical Lead when new employees and interns are to be trained for work under this work plan. b. Special requests for site visits will be made by APCD technical staff. c. The contractor shall collect a minimum of 90%valid canister and cartridge samples and associated data on the scheduled sampling days each calendar quarter.This collection rate will take into consideration sampler malfunctions or extreme weather. d. All air quality monitoring equipment shall be kept clean and in good working condition. 4. Objective 4: Particulate Monitoring a. The hi vol samplers located at the Greeley site shall be operated every three days. Both Weld County low-vol PM2.5 samplers shall be operated on an every three day schedule. The continuous TEOM at the Greeley site shall be operated to minimize instrument reporting downtime. The speciation samplers at the Platteville site shall be operated every six days. b. The contractor shall follow the relevant Standard Operating Procedures(SOP)for each pollutant method,including: i. section 10.1 of the Hi-Vol PKo SOP(Appendix PMl High Volume PM.pdf); ii. sections 6,7,and 8 of the Low-Vol PM2 5 SOP(Appendix PM2.5 Low Vol Filter Based Particulate Sampling.pdf); iii. section 4.1 of Low-Vol PMz5 TEOM SOP(section 4.1 of Appendix PM3 TEOM rev l4l 103.pdf); iv. section 7.0 of the STANDARD OPERATING PROCEDURES FOR CHEMICAL SPECIATION NETWORK(CSN)-THE METONE SASSTM AND SUPERSASSTM and section 6.0 of the STANDARD OPERATING PROCEDURE(SOP)FOR THE URG-3000N SEQUENTIAL PARTICULATE SPECIATION SYSTEM VERSION 2.0 Page 6 of 10 Contract Statement of Work—Exhibit H January 2015 EXHIBIT H c. SOP documents are available on the Colorado Air Quality website http://www.colorado.aov/airqualitv/tech doc repositorv.aspx and are incorporated and made part of this contract by reference. d. First line maintenance of the all PM samplers shall include: a. keeping them clean; b. trouble-shooting problems;and c. contacting the APCD immediately when they cannot resolve problems. e. The Contractor shall ensure that all employees who conduct Particulate Matter (PM)monitoring be trained by: a. CDPHE APCD,or b. the Contractor,who has been trained by the APCD,and with prior approval of the APCD. f. The Contractor shall comply with the applicable sections of each SOP pertinent to each parameter being monitored and associated instrument and sign the APCD Particulate Training log. g. The Contractor shall immediately notify the Particulate Monitoring program staff in person by telephone following the call down list provided and must reach a person(not a voice mail)to resolve any instrument malfunction or other critical problem requiring APCD staff attention.The Contractor shall not rely on phone mail or electronic mail for this notification. h. The Contractor shall record all data on the following forms that are provided by APCD: a. Hi Vol Sampler PSFE b. PM2 5 Federal Reference Method Filter Data Sheet/Chain of Custody (Filter Data Sheet), c. PM Field Form,and d. Continuous Particulate Maintenance/Site Visit Form 5. Objective 5:CFC Program a. The Contractor shall ensure compliance with the following which are incorporated and made part of this Contract by reference and are located as shown: i. Air Quality Control Commission(AQCC)Regulation No. 15 https://www.colorado.gov/pacific/sites/default/files/5-CCR-1001-19.pdf ii. EPA608 and EPA609 http://www.ecfr.gov/cgi- bin/retrieveECFR?ap=&SID a804a8db9171cbdI192b1f7c0d540c61&n= pt40.18.82&r—PART&ty=HTML#sp40.18.82.1 b. The Contractor shall perform inspections at facilities listed on the CFC Program Inspections List attached by this reference and made a part hereof as Attachment H-3. c. The Contractor shall inspect 20-40%of the NSID sites in each of the first three quarters,with all NSID inspections completed by the end of the third quarter.Other inspections performed shall be spread throughout the contract year. d. With the exception of complaints,inspections of motor vehicle air conditioning repair shops shall be conducted by the Contractor from July—September and April —June. e. Inspections of motor vehicle salvage facilities shall be conducted by the Contractor throughout the contract year. f. All employees who conduct stationary and mobile sources CFC inspections shall be trained either by the APCD or by a local agency inspector trained by the APCD. All training related to CFC shall be pre-approved in writing by the APCD's CFC program and shall be devoted to CFC related work. i. Types of training may include: Industry sponsored events,APCD oversight inspections,field training,or other APCD sponsored training. H. The Contractor shall notify the CFC program staff when temporary employees and interns are to be utilized for CFC inspections.When possible,the CFC program shall be notified in writing prior to the employment of such individuals. Page 7 of 10 Contract Statement of Work—Exhibit H January 2015 EXHIBIT H g. The contractor shall use the APCD CFC Program Inspection Worksheet provided by the APCD CFC Program by mailing the performance of the services as specified in this Contract unless prior written approval is granted by the State authorizing the use of alternate forms.All routine and complaint-related CFC inspections shall be completed on a standardized inspection worksheet provided by the APCD. h. The final report shall include a summary of the reports previously submitted to the State as required by this Contract. 6. The content of electronic documents located on CDPHE and non-CDPHE websites and information contained on CDPHE and non-CDPHE websites may be updated periodically during the contract term.The contractor shall monitor documents and website content for updates and comply with all updates. To successfully monitor and regulate sources of air pollution emissions and ensure compliance Expected Results with EPA regulations to protect air quality in Colorado. of Activity(s) 1. Objective 1: Stationary Sources a. Monthly reports of activities using the form(s)supplied by the State b. Electronic copies of all field inspection reports as listed in Attachment H-1, Inspection List 2. Objective 2:Meteorology and Gaseous monitoring a. Review of Electronic Messages left on the data logger;Messages will be reviewed for content and accuracy.Messages will be compared against number of tasked invoiced. b. Monthly review of Site and Analyzer log sheets c. Interviews of technical personnel within the GMM group that are responsible for the operations of the applicable air monitoring site/s Measurement of 3. Objective 3:Ozone Precursor/Air Toxics Program Expected Results a. Data results from ERG will be reviewed monthly by APCD technical staff to ensure that samples are being collected on correct days. b. Sample custody log sheets will be evaluated quarterly by APCD technical staff for completeness of all required information and for the clarity of supplemental documentation for both routine and non-routine tasks. 4. Objective 4: Particulate Monitoring a. Field data entered into the Particulate Database are validated based on review of the Hi-Vol PSFE data,the Low-Vol Filter Data Sheets,PM Field Forms, Refrigerator Control Logs,the TEOM PM25 Maintenance Log forms,and CSN Custody and Field Data Form. 5. Objective 5:CFC Program a. Monthl reports and completed inspections worksheets . .�� , Completion Date Deliverables 1. Objective 1:Stationary Sources _ By the l5` of a. A monthly report for each preceding month shall be submitted each subsequent electronically to the APCD Field Services Contract month Coordinator.An email and mailing address will be provided. b. Electronic copies of all field inspection reports for sources Within 45 days listed in Attachment H-1 shall be submitted via email to the of completion of APCD Field Services Contract Coordinator and shall be of Full the inspection Compliance Evaluation quality.An email address will be provided. c. All inspections designated by the State as"A"class or MACT By June 30 of sources must be completed and reports submitted via email to each contract the APCD Field Services Contract Coordinator and shall be of year. Page 8 of 10 Contract Statement of Work—Exhibit H January 2015 EXHIBIT H Full Compliance Evaluation quality.An email address will be provided. 2. Objective 2:Meteorology and Gaseous Monitoring By the 15'h of a. The Contractor shall mail the completed log sheets to the each subsequent GMM Technical Lead. month 3. Objective 3:Ozone Precursor/Air Toxics Program Retrieve samples a. The Contractor shall ship(via FedEx using supplied labels) within 4-days canister and cartridge samples to ERG,along with the white after samples and yellow copies of the sample custody forms. have been taken and ship samples within 24-hours after retrieving the samples. b. The Contractor shall send the pink copies of the sample Within 30 days custody forms to the APCD Air Toxics Technical Lead on a of the end of quarterly basis for review. every quarter 4. Objective 4:Particulate Monitoring No later than 2 a. Hi-Vol PMio sampled filters and PSFE's shall submit,via mail weeks of to: CDPHE Laboratory Services Division(LSD)Air sampling;all Hi- Resources Laboratory(ARL)at 8100 Lowry Blvd, Denver,CO Vol filters from 80230. the previous month shall be mailed no later than the end of the first week of the subsequent month b. Hi-Vol PM10 Monthly Log form provided by APCD shall be No later than 10 sent via email(preferably)or fax to the Particulate Monitoring calendar days Supervisor. after the end of each month c. PM Low-Vol sampled filters,Field Data Sheet/Chain of Custody Form,PM Field Forms,Refrigerator Control Log Once every two shall be sent by overnight delivery per the shipping schedule weeks on a shown on the Filter Data Sheet/Chain of Custody form to Tuesday CDPHE Laboratory Services Division(LSD)Air Resources Laboratory(ARL)at 8100 Lowry Blvd,Denver,CO 80230. d. Continuous Verification/Field Form(TEOM)submitted to via Once per month email to APCD. e. PM2.5 CSN Custody and Field Data Form Submitted to Per contract lab contract lab with samples,copies submitted to APCD to shipping accompany PM2.5 low vol records and paperwork(Item c). schedule 4. Objective 5: CFC Program By the 15'h of a. A monthly report of activities for the Contractor's CFC each subsequent program for each month shall be submitted via email to the month. APCD CFC Program Lead. b. All inspection worksheets shall be submitted by mail to the No later than the APCD CFC Program Lead on a monthly basis. 15`h day of the month following month inspection completed. c. A final report,in narrative form,of program accomplishments No later than shall be submitted as part of the final requests for payment. August 1 of each Page 9 of 10 Contract Statement of Work—Exhibit H January 2015 EXHIBIT II project year. IV. Monitoring: CDPHE's monitoring of this contract for compliance with performance requirements will be conducted throughout the contract period by each of the APCD Program's Contract Monitors.Methods used will include a review of documentation determined by CDPHE to be reflective of performance to include progress reports and review of inspection reports along with review of monthly reports. The Contractor's performance will be evaluated at set intervals and communicated to the contractor.A Final Contractor Performance Evaluation will be conducted at the end of the life of the contract. V. Resolution of Non-Compliance: The Contractor will be notified in writing within (30) calendar days of discovery of a compliance issue. Within (30)calendar days of discovery,the Contractor and the State will collaborate, when appropriate,to determine the action(s) necessary to rectify the compliance issue and determine when the action(s) must be completed. The action(s)and time line for completion will be documented in writing and agreed to by both parties. If extenuating circumstances arise that requires an extension to the time line, the Contractor must email a request to the Field Services Contract Monitor and receive approval for a new due date. The State will oversee the completion/implementation of the action(s) to ensure time lines are met and the issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan, the State may exercise its rights under the provisions of this contract. 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OO gt. 'Sg 2 m r C C C C > N C y m 0 ymi ': K N yy mO y O y O O To m c g EO O_ts O CO O N a L° n 6 O. & LL �. rrn oOa r2 r ra 0000 U aC c ro O 'C 0 V m 0 0 0 J 8 8 In j m J = C 8 co N 8 8 8 p m 8 y D vj Ndi% CNJ m_ 0 (y m� COn «� 0 0 J N m N E N N ¢Y m 9 N 10 CJ t' N m K N O m Im ONi O. n 0 FO8 e M t co I n t m m g ! o p 3E c m m m Q ak m z..*s w c °m a s oak 'c a U o 0i - m - U m _ m = o 'a �' m E. E, * 5 `om �com m E c E ZE O c E co c E 2 2 E ,c < am 0am (Dam aam Cam CO Rafaela Martinez From : Esther Gesick Sent : Tuesday , July 21 , 2015 3 : 10 PM To : Rafaela Martinez Cc : Skye Turchado ; Cheryl Hewitt Subject : FW : CDPHE -Weld County- 16 FAAA 80621 - Instructions Rafaela , Please print this email in color and scan in with the new contract Skye is sending over. Thanks ! Esther E. Gesick Clerk to the Board 1150 O Street / P. O. Box 758 / Greeley, CO 80632 tel: (970) 336- 7215 X4226 ' . IMO '! ti r ' I !r' Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication . Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited . From : Skye Turchado Sent : Tuesday, July 21 , 2015 3 : 09 PM To : Esther Gesick Subject: FW : CDPHE-Weld County- 16 FAAA 80621 - Instructions Hi Esther , Per my voicemail , please see the highlighted text from Peggy DeOrio with CDPHE . I will be send you the original via interoffice mail . Please call me if you have questions . Slade, flwcka4o ext . 2102 AP tl'jr ' - I. Lori Confidentiality Notice : This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged , confidential or otherwise protected from disclosure . If you have received this communication in error, please immediately notify sender by return e- mail and destroy the communication . Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited . From : Tanya Geiser Sent : Friday, July 17, 2015 3 : 35 PM 1 To : Skye Turchado Subject : FW : CDPHE -Weld County- 16 FAAA 80621 - Instructions Please keep an eye out for this when the contract comes back . From : DeOrio - CDPHE, Peggy [mailto : pecigy .deorio@state .co . us] Sent: Friday, June 26, 2015 4 : 13 PM To : Tanya Geiser Cc : Trevor Jiricek Subject: Re : CDPHE-Weld County- 16 FAAA 80621 - Instructions Thanks Tanya ! Have a great weekend ! Peggy Peggy DeOrio Contract Manager CDPHE COLORADO A CO Air Pollution Control Division '" • Department of Public Health & Environment P 303 . 692 . 3107 I F 303 . 782 . 5493 4300 Cherry Creek Drive South , Denver , CO 80246 - 1530 peggy . deorio@state . co . us I www . colorado . gov / cdphe / apcd On Thu, Jun 25 , 2015 at 12 : 46 PM , Tanya Geiser <tgeiser@co . weld. co . us> wrote : Thanks for the heads- up Peggy . We will notify our Board of the change to the SOW . I don't anticipate that there will be any problems since a work item was removed rather than changed . From : DeOrio - CDPHE, Peggy [ mailto : peggy . deorio@state . co . us] Sent: Wednesday, June 24, 2015 4 : 33 PM To : Tanya Geiser Cc : Trevor Jiricek; Arch Crouse - CDPHE; Debbie Mccrorie - CDPHE Subject : Re : CDPHE - Weld County- 16 FAAA 80621 - Instructions Hi Tanya ! 2 I received the signed Contract Amendments today and realized that there was an item in the Deliverables Section that should not have been included in the Weld County Contract . The item I am speaking about was in the Exhibit H , SOW , Page 9 of 10 , Deliverables Section , Item # 2 : 2 . Objective 2 : Meteorology and Gaseous Monitoring By the 15`" of each subsequent a. The Contractor shall mail the completed g leted to month sheets to the GMM Technical Lead. This item should not have been listed in the Weld County Contract as these log sheets are picked up monthly by the APCD staff, therefore they do not need to be mailed to us . There are a couple of other counties that are required to mail these in to us , but your county is not . I am attaching a scanned copy of the contract that was signed with the revised pages that will show this Deliverable is now removed . I will forward a fully executed hard copy as soon as it ' s been approved . Please let me know if you have any questions . And I apologize for any inconvenience this may have caused . Thank you ! Peggy Peggy DeOrio Contract Manager COLORADO 4CDPHE ti CO , , Air Pollution Control Division TM If Department of Public Health Er Environment P 303 . 692 . 3107 I F 303 . 782 . 5493 4300 Cherry Creek Drive South , Denver , CO 80246 - 1530 peggy. deorio@state . co . us I www . colorado . gov / cdphe / apcd On Thu, Jun 18 , 2015 at 12 : 33 PM , DeOrio - CDPHE , Peggy <peggy.deorio@state.co. us> wrote : 3 That's great news Tanya! Thanks so much for your efforts in getting this signed so quickly! ! Peggy DeOrio Contract Manager A CDPHE COLORADO CO Air Pollution Control Division P 303.692.3107 I F 303.782.5493 4300 Cherry Creek Drive South, Denver, CO 80246-1530 peggy.deorio@state.co.us www.colorado.gov/cdphe/apcd On Thu, Jun 18, 2015 at 12:18 PM, Tanya Geiser <tgeiser@co.weld.co.us> wrote: Hi Pe fortunately this one will be hitting our Board's agenda on Monday so we should be able toget you the signed Peggy, g g contract on either June 23`d or June 24th. This is highly unusual because our typical contract process can take anywhere from 3-6 weeks this time of year. From: DeOrio - CDPHE, Peggy [mailto:peggy.deorio(a state.co.us] Sent: Thursday, June 18, 2015 10:57 AM To: Trevor Jiricek Cc: Tanya Geiser; Arch Crouse - CDPHE Subject: Re: CDPHE-Weld County-16 FAAA 80621 - Instructions Hi Trevor, Just following up. Could you please provide me with an update as far as how you are doing obtaining signatures on the FY16 Weld County Contract renewal? Thank you, Peggy 4 Peggy DeOrio Contract Manager A CDPHE COLORADO CO / Air Pollution Control Division • - _.. ricer ..t;,;- z„ P 303.692.3107 I F 303.782.5493 4300 Cherry Creek Drive South, Denver, CO 80246-1530 peggy.deorio@state.co.us I vwwv.colorado.gov/cdphe/apcd On Mon, Jun 15, 2015 at 3:05 PM, DeOrio - CDPHE, Peggy <peggy.deorio@state.co.us> wrote: OK, thanks for letting me know you got it, Trevor! Have a great day! Peggy DeOrio Contract Manager A CDPHE COLORADO Co % Air Pollution Control Division r ErrL L I a,., t rr1( P 303.692.3107 I F 303.782.5493 4300 Cherry Creek Drive South, Denver, CO 80246-1530 peggy.deorio@state.co.us i www.colorado.gov/cdphe/aped On Mon, Jun 15, 2015 at 2:54 PM, Trevor Jiricek <tjiricek@co.weld.co.us> wrote: Got it. We'll swap it out. THANKS! Trevor Jiricek 5 Director Environmental Health and General Services 1555 N. 17th Avenue Greeley, Colorado 80631 Email: tiiricek@co.weld.co.us Office#: 970-353-6100, Extension 2214 Fax#: 970-304-7226 ' X0 ` 1 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: DeOrio-CDPHE, Peggy [mailto:peggy.deorio@state.co.us] Sent: Monday,June 15, 2015 2:11 PM To:Trevor Jiricek Cc:Tanya Geiser; Arch Crouse -CDPHE Subject: Re: CDPHE-Weld County-16 FAAA 80621 - Instructions Hi Trevor, Arch informed me that you wanted to increase the Minor Source Inspections from 8 hours to 10 hours. I verified that there would be enough funds in which to do this, so we are going to go ahead and approve of this for the FY16 Contract Renewal for Weld County. Please find the revised Complete Contract Packet and Instructions attached to this email. Please return the signed contract amendments to me as soon as possible. Please reply to me acknowledging receipt of this email. Thank you, 6 Peggy Peggy DeOrio Contract Manager A CDPHE COLORADO CO Air Pollution Control Division P 303.692.3107 I F 303.782.5493 4300 Cherry Creek Drive South, Denver, CO 80246-1530 peggy.deorio@state.co.us I www.colorado.gov/cdphe/apcd On Thu, Jun 11, 2015 at 2:49 PM, Crouse - CDPHE, Arch <arch.crouse@state.co.us> wrote: Peggy - do we have room to increase Weld County's minor source inspections from 8 hours ea to 10 hours each? Would bump up the total time (63 Minors X 2 = 126 hours more). Please let me know. Thanks Arch Crouse Environmental Protection Specialist Stationary Sources Program On Wed, Jun 3, 2015 at 9:00 AM, DeOrio - CDPHE, Peggy <peggy.deorio@state.co.us> wrote: Hi Trevor, This correspondence concerns the contracting process for the following Colorado Department of Public Health & Environment (CDPHE) Task Order Amendment: Contractor Name: Weld County Department of Public Health and Environment Task Order Amendment Number: 16 FAAA 80621 Original Contract Number: 13 FAA 43819 Division: Air Pollution Control Division/APCD Project Name: Air pollution monitoring activities Reason for Contract: FY 16 Contract Renewal Please "Reply to Sender" acknowledging the receipt of this email. Attached to this email are 2 files; a contract processing instruction sheet and the Task Order Amendment document. Please review the instruction sheet carefully to ensure documents are completed appropriately and required signatures are obtained. Return original signed Task Order Amendments to the name and address listed in the attached instruction sheet no later than close of business on June 10, 2015. Missing documentation will delay the contract approval process. You are not authorized to begin work until the Task Order Amendment is fully executed (signed by all parties). You will be notified of the date work can begin under this Task Order Amendment. Please contact me with questions or concerns. My contact information is listed below. Sincerely, Peggy DeOrio Contract Manager A CDPHE COLORADO CO / Air Pollution Control Division P 303.692.3107 I F 303.782.5493 4300 Cherry Creek Drive South, Denver, CO 80246-1530 peggy.deorio@state.co.us www.colorado.gov/cdphe/apcd 8 Hello