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Home My WebLink About20151716.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO JUNE 10, 2015 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, June 10, 2015, at the hour of 9:00 a.m. • ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Barbara Kirkmeyer, Chair Commissioner Mike Freeman, Pro-Tern Commissioner Sean P. Conway - EXCUSED Commissioner Julie A. Cozad Commissioner Steve Moreno - EXCUSED Also present: County Attorney, Robert T. Frick Acting Clerk to the Board, Stephanie Frederick Controller, Barbara Connolly El MINUTES: Commissioner Freeman moved to approve the minutes of the Board of County Commissioners meeting of June 8, 2015, as printed. Commissioner Cozad seconded the motion, and it carried unanimously. • AMENDMENTS TO AGENDA: There were no amendments to the agenda. • CONSENT AGENDA: Commissioner Cozad moved to approve the Consent Agenda as printed. Commissioner Freeman seconded the motion, and it carried unanimously. • PRESENTATIONS: 1) RECOGNITION OF SERVICES, SHERIFF'S OFFICE — DAVID TUTTLE: Chair Kirkmeyer read the certificate recognizing David Tuttle for his years of service with the Sheriff's Office. Steve Reams, Sheriff, communicated about his work history and expressed his efforts to raise the bar in law enforcement; he then expressed his congratulations and presented him with the retirement plaque and pin. Commissioner Cozad thanked him for the service to Weld County. Commissioner Freeman offered for him to come back on a volunteer basis. Chair Kirkmeyer said to have a good time on his retirement. Mr. Tuttle thanked everyone in the Sheriff's Office and stated he is going to miss the people of Weld County and he appreciates the opportunity to work here and thanked his family for their support in his work. (Clerk's note The meeting was paused for a photo opportunity) • PUBLIC INPUT: No public input was given. r7/' Minutes, June 10, 2015 2015-1716 Page 1 BC0016 L O COMMISSIONER COORDINATOR REPORTS: Commissioner Cozad attended the Firestone City Council meeting, and the Barefoot Annexation project was approved for annexation. She spoke with Wes Lavinchy, the Town administrator and the Mayor; she asked they coordinate with the County when it comes to transportation issues and concerns. She went on a bus tour of 1-76 which was well attended and informational. Lastly, she participated in a tour of the North Metro Waste Water Treatment Plant; she stated she is a member of the Front Range Water quality control commission. They are will be doing a final tour before they open in July, 2016. NEW BUSINESS: O 1) CONSIDER AMENDMENT TO THE SFY2014-2015 MEMORANDUM OF UNDERSTANDING FOR YOUTH AND FAMILY CONNECTIONS 1451 COLLABORATIVE MANAGEMENT PROGRAM AND AUTHORIZE CHAIR TO SIGN: Judy Griego, Director of Department of Human Services, and Kelly Schramn from Youth and Family Connections, explained that this memorandum of understanding is a modification to the contract pertaining to Youth and Family Connections. It is a one-time contribution from the Child Welfare Program Allocation to help offset shortage of funding. This will help pay for the County contribution. Mr. Schramn said he appreciates the support from the County. Commissioner Cozad moved to approve said amendment and authorize the Chair to sign. The motion, which was seconded by Commissioner Freeman, carried unanimously. • 2) CONSIDER SFY2015-2016 MEMORANDUM OF UNDERSTANDING FOR YOUTH AND FAMILY CONNECTIONS 1451 COLLABORATIVE MANAGEMENT PROGRAM WITH VARIOUS PARTNERS AND AUTHORIZE CHAIR TO SIGN: Ms. Griego presented the terms for the new memorandum of understanding, which is a continuation starting on July 16, 2015. Commissioner Freeman moved to approve said memorandum of understanding and authorize the Chair to sign. Seconded by Commissioner Cozad, the motion carried unanimously. U. 3) CONSIDER APPOINTMENT OF HAVILAH LILLY AS DEPUTY DISTRICT ATTORNEY AND AUTHORIZE CHAIR TO SIGN: Commissioner Freeman moved to approve said appointment and authorize the Chair to sign. Commissioner Cozad seconded the motion, and it carried unanimously. • 4) CONSIDER FOURTH AMENDMENT TO OFFICE LEASE AGREEMENT AND AUTHORIZE CHAIR TO SIGN - COLORADO LIVESTOCK ASSOCIATION FKA COLORADO CATTLE FEEDER'S ASSOCIATION: Toby Taylor, Director of Buildings and Grounds, said this agreement is allowing the tenant (the Colorado Cattle Feeders Association) the right to terminate the lease for office space at the Chase Building, effective June 30, 2015. Commissioner Cozad moved to approve said fourth amendment and authorize the Chair to sign. The motion, which was seconded by Commissioner Freeman, carried unanimously. ▪ 5) CONSIDER CHANGE ORDER #1, INC. FOR DESIGN FOR BRIDGE REPLACEMENT AND ROADWAY IMPROVEMENTS EM-BR53-58A AND AUTHORIZE CHAIR TO SIGN - ATKINS NORTH AMERICA: Clay Kimmi, Department of Public Works, reviewed change order scope of work, CDOT requires more data than what was originally required to be submitted. The total amount of the change order for the Risk and Relisancy Study is $10,535.00 with $8,721.93 to be paid by FHWA, the state will pay $906.54 and the County will pay $906.54, Commissioner Cozad said it frustrating when there are delays due to poor planning and communication. The motion, which was made by Commissioner Freeman, and seconded by Commissioner Cozad, carried unanimously. Minutes, June 10, 2015 2015-1716 Page 2 BC0016 le 6) CONSIDER TEMPORARY CLOSURE OF CR 30 BETWEEN CR 31 AND U.S. HIGHWAY 85: Janet Lundquist, Department of Public Works, reviewed the details of the closure and said this is for a culvert replacement. Magnesium chloride will be used for dust abatement on the detour routes and standard road signs and barricades. The motion, which was made by Commissioner Freeman, and seconded by Commissioner Cozad carried unanimously. IR 7) CONSIDER POSSESSION AND USE AGREEMENT AND AUTHORIZE CHAIR TO SIGN - CENTRAL COLORADO WATER CONSERVANCY DISTRICT: Brad Yatabe, Assistant County Attorney, stated the reason for this possession and use agreement is so that the Central Colorado Water Conservancy District can occupy the Geisert Pit and install improvements related to water storage pending the closing on the property. Commissioner Cozad moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Freeman, the motion carried unanimously. IR 8) CONSIDER AMENDMENT TO PURCHASE AND SALE AGREEMENT AND AUTHORIZE CHAIR TO SIGN - CENTRAL COLORADO WATER CONSERVANCY DISTRICT AND GROUNDWATER MANAGEMENT SUBDISTRICT: Mr. Yatabe explained the details of this amendment. He said that it removes the reference to the transfer of mineral rights as part of the deed which was inadvertently missed. This amendment also allows for a date change for providing a title commitment. Commissioner Freeman moved to approve said amendment and authorize the Chair to sign. The motion was seconded by Commissioner Cozad, and it carried unanimously. El 9) CONSIDER SIGNATORY AUTHORITY AND DELEGATION OF SIGNATORY AUTHORITY FOR COMMUNITY DEVELOPMENT BLOCK GRANT #15-504: Don Warden, Director Finance and Administration, stated that the County has been granted a Community Development Block Grant for the Wattenburg Water System Project and he is recommending that Barb Connnolly be granted the signatory authority and delegation of signatory to file grant reports and payment requests. Commissioner Cozad moved to approve said signatory authority and authorize the Chair to sign. The motion, which was seconded by Commissioner Freeman, carried unanimously. • 10) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE, AND AUTHORIZE CHAIR TO SIGN — GRIZZLY PETROLEUM COMPANY, LLC: Mr. Yatabe reviewed the terms of lease for less than five acres and gave the bonus amount as $1,200.00. He also stated that this pertains to items 10 through 15. Commissioner Cozad moved to waive the bid procedure, approve said lease and authorize the Chair to sign. Commissioner Freeman seconded the motion, and it carried unanimously. la 11) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL MINERAL ACRE,GAS LEASE, ACCEPT OFFER TO LEASE AND AUTHORIZE CHAIR TO SIGN — GRIZZLY PETROLEUM COMPANY, LLC: Commissioner Freeman moved to waive the bid procedure, approve said lease and authorize the Chair to sign. Commissioner Cozad seconded the motion, and it carried unanimously. • 12) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE, AND AUTHORIZE CHAIR TO SIGN — GRIZZLY PETROLEUM COMPANY, LLC: Commissioner Cozad moved to waive the bid procedure, Minutes, June 10, 2015 2015-1716 Page 3 BC0016 approve said lease and authorize the Chair to sign. Commissioner Freeman seconded the motion, and it carried unanimously. • 13) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE, AND AUTHORIZE CHAIR TO SIGN — GRIZZLY PETROLEUM COMPANY, LLC: Commissioner Freeman moved to waive the bid procedure, approve said lease and authorize the Chair to sign. Commissioner Cozad seconded the motion, and it carried unanimously. • 14) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE, AND AUTHORIZE CHAIR TO SIGN — GRIZZLY PETROLEUM COMPANY, LLC: Cozad moved to waive the bid procedure, approve said lease and authorize the Chair to sign. Commissioner Freeman seconded the motion, and it carried unanimously. El 15) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE, AND AUTHORIZE CHAIR TO SIGN — GRIZZLY PETROLEUM COMPANY, LLC: Commissioner Freeman moved to waive the bid procedure, approve said lease and authorize the Chair to sign. Commissioner Cozad seconded the motion, and it carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:36 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, CO RADO ATTEST: daieLeti �• 'i rbara Kirkmeyer Chair Weld County Clerk to the Board Th:t-Qtt /� Mike Freeman, Pro-Tern BY: 0.111) (L.) I De u Clerk to the Bo rd I" ' ` EXCUSED f �� Sean P. Conwy y 407, Oflt ulie . Cozad EXCUSED Steve Moreno , Minutes, June 10, 2015 2015-1716 Page 4 BC0016 a N H V N N W H G J D v " a Z Q - Z W � H 2 >- a }- t.6 ;7 i Hello