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Home My WebLink About20151469.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO MAY 20, 2015 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, May 20, 2015, at the hour of 9:00 a.m. la ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Barbara Kirkmeyer, Chair- EXCUSED Commissioner Mike Freeman, Pro-Tem Commissioner Sean P. Conway - EXCUSED Commissioner Julie A. Cozad Commissioner Steve Moreno Also present: County Attorney, Robert T. Frick Acting Clerk to the Board, Stephanie Frederick Controller, Barbara Connolly El MINUTES: Commissioner Cozad moved to approve the minutes of the Board of County Commissioners meeting of May 18, 2015, as printed. Commissioner Moreno seconded the motion, and it carried unanimously. 12 AMENDMENTS TO AGENDA: There were no amendments to the agenda. CONSENT AGENDA: Commissioner Moreno moved to approve the Consent Agenda as printed. Commissioner Cozad seconded the motion, and it carried unanimously. PROCLAMATIONS: 1) MEMORIAL DAY - MAY 25, 2015: Chair Pro-Tem Freeman read the Proclamation for the record. Commissioner Cozad acknowledged a memorial service that will be held at Linn Grove Cemetery. Chair Kirkmeyer will read a proclamation. PRESENTATIONS: 1) RECOGNITION OF SERVICES, SHERIFF'S OFFICE - LOIS MILLSAP: Chair Pro-Tem Freeman read the Recognition of Services into the record. Sheriff Steve Reams introduced Lois Millsap and presented Ms. Millsap with a plaque. Commissioner Cozad congratulated her on 16 years of service. Commissioner Moreno agreed and wished her many years of happiness. He also extended an invitation to come back and serve on advisory boards. (Clerk's note:paused for a photo opportunity.) e PUBLIC INPUT: No public input was given. LC/UP Minutes, May 20, 2015 2015-1469 Page 1 BC0016 COMMISSIONER COORDINATOR REPORTS: Commissioner Moreno had the opportunity to attend the Fallen Officer Memorial at Bittersweet, where he was able to thank law enforcement personnel and extend his appreciation for their hard work. He also visited Catholic Charities with the four other Commissioners. Father Greg explained that they are going to add additional housing and many other exciting things was also the commencement speaker for 80 high school migrant graduates and their families and offered a few words of encouragement. Last of all he and the other Commissioners attended the United Way Casino Royale fundraiser. Commissioner Cozad said she and the other Commissioners had a joint meeting with Milliken and Johnstown; they talked about maintenance of roads and trying to coordinate responsibilities. She met with the Area Agency on Aging where they worked on the Area plan that is part of the Older Americans Act and is required for fiscal years 2016 through 2019. She also attended the Colorado Oil and Gas Conservation Commission luncheon. She discussed how the State designated regions and lumped Weld County with communities such as Colorado Springs and other urban areas, and some of the fustrations surrounding the designations. Commissioner Moreno added that he handed out certificates at Christa McAuliffe to recognize three students for their accomplishments. Commissioner Cozad, by request from Commissioner Freeman, discussed the meeting of COGCC and the main issue that was discussed was who had the jurisdiction for various issues. Commissioner Freeman and Jennifer Finch went to Highland High School to flim students to prepare for the release of Senate Bill 82. He wanted to extend a special thanks to Principal Robert Ring and Superintendent Randy Yaussi for letting them in the school and helping to get the information to area businesses. NEW BUSINESS: El 1) CONSIDER TWO (2) PURCHASE OF SERVICES AGREEMENT AMENDMENTS WITH VARIOUS PROVIDERS AND AUTHORIZE CHAIR TO SIGN: Judy Griego, Director of Department of Human Services, requested permission to increase the fiscal year 2015 grant amounts for Meals on Wheels and Senior Resource Services. The funds were initially allocated to another provider but because of staffing issues they won't be able to use them and they can't be carried over from one fiscal year to another. Commissioner Cozad moved to approve said agreement, and authorize the Chair to sign The motion, which was seconded by Commissioner Moreno, carried unanimously. Commissioner Cozad stated that she met with Eva Jewell and this is just moving funding from one vendor to another and this will allow them to serve an additional 70,000 meals. 2) CONSIDER INFORMAL EXPENDITURE AUTHORIZATION MODIFICATION FOR EMPLOYMENT SERVICE PROGRAM AND AUTHORIZE CHAIR TO SIGN: Ms. Griego stated that there is no additional funding for this extension to December, 2015. Commissioner Cozad moved to approve said informal expenditure modification and authorize Chair to sign. Commissioner Moreno seconded the motion, and it carried unanimously. El 3) CONSIDER CONTRACT FOR VARIOUS AREA AGENCY ON AGING PROGRAMS: Ms. Griego explained that this contract is for the Older Americans Act Programs. The contract amount is $1,852,355.00 This contract allows for congregate meal programs, legal, long term care ombudsman, Hispanic outreach, peer counseling, home maker, dental, and vision. There was an addition to the contract which added some initial performance measures. Commissioner Moreno moved to approve said contract and authorize the Chair to sign. The motion was seconded by Commissioner Cozad, and it carried unanimously. El 4) CONSIDER MEMORANDUM OF UNDERSTANDING CONCERNING EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) AND AUTHORIZE CHAIR TO SIGN — CITY OF Minutes, May 20, 2015 2015-1469 Page 2 BC0016 GREELEY: Captain Alan Caldwell, Sheriff's Office described the details of the Edward Byrne Memorial Justice Assistance Program (JAG). said the funds of $15,361 will be available fall of 2015, to purchase traffic radars for the patrol vehicles. The City of Greeley is the fiscal agent. Commissioner Moreno moved to approve said memorandum of understanding and authorize Chair to sign. The motion, which was seconded by Commissioner Cozad, carried unanimously. CI 5) CONSIDER RETROACTIVE AGREEMENT TO VALIDATE SERVICES PROVIDED ON AN EMERGENCY BASIS TO MITIGATE 2013 FLOOD DAMAGE - ASPHALT SPECIALTIES COMPANY, INC.: Brad Yatabe, Assistant County Attorney, stated this agreement pertains to the reimbursement for the work done by Asphalt Specialties Company and the work that was completed during the 2013 flood on an emergency basis. The amount is $186,982.36 Commissioner Cozad moved to approve said agreement and authorize Chair to sign. Commissioner Moreno seconded the motion, and it carried unanimously. CI 6) CONSIDER STANDARD FORM OF LICENSE AND EXCHANGE AGREEMENT FOR GEOGRAPHIC DATA: Frank Haug, Assistant County Attorney, and Jacob Mundt, GIS Department, stated that this contract is a commercial agreement for entities which will pay for data. GIS recently began offering this information in a digital format which is updated periodically. This is for a one-year subscription. In response to Commissioner Moreno, Mr. Mundt stated that one of the terms of the agreement is an exchange of data. Commissioner Cozad would like to see this become a five year contract because it is more cost effective than renewing every year. Commissioner Cozad moved to approve said agreement. Seconded by Commissioner Moreno, the motion carried unanimously. 7) CONSIDER STANDARD FORM OF GIS DATA LICENSE AGREEMENT: Mr. Haug again detailed the license agreement and asked for approval from the Board. Commissioner Cozad moved to approve said license agreement. The motion, which was seconded by Commissioner Moreno, carried unanimously. El 8) CONSIDER LICENSE AGREEMENT TO INSTALL A STREAMFLOW GAGE IN RIGHT-OF- WAY - U.S. GEOLOGICAL SURVEY: Clay Kimmi, Department of Public Works, requested that the Board approve the agreement for the U. S. Geological Survey to install a Stream-Gage on Goose Creek within the County right-of-way. He explained that two standard USGS crest-stage gages will be located approximately one culvert width upstream and downstream of the culvert entrance and exit. Commissioner Cozad moved to approve said agreement and authorize Chair to sign. Commissioner Moreno seconded the motion, and it carried unanimously. CI 9) CONSIDER CHANGE ORDER NO. 1 FOR CR 49 PHASE 1 RIGHT-OF-WAY ACQUISITION PROJECT (BID #B1400113) AND AUTHORIZE CHAIR TO SIGN - WESTERN STATES LAND SERVICES: Tiffane Johnson, Department of Public Works, requests a modification to Western States Land Services' original scope of surveying and right-of-way acquisition services to include addition work associated with the relocation of a portion of CR 49 to bypass a 30 inch high pressure gas line that was recently discovered as part of their utility meetings. The original contract amount was $209,200, the new amount is $114,175, and the completion date has been pushed out another month. to August 15, 2015. Commissioner Moreno moved to approve said change order and authorize the Chair to sign. The motion, which was seconded by Commissioner Cozad, carried unanimously. 10) CONSIDER AGREEMENT FOR PROFESSIONAL SERVICES FOR WATER RIGHTS SERVICES - CLEAR WATER SOLUTIONS: Elizabeth Relford, Department of Public Works, expressed this agreement is to allow Weld County to hire a part-time employee to assist with water rights Minutes, May 20, 2015 2015-1469 Page 3 BC0016 management and help with the Water court cases workload. In response to the questions concerning the contract, Bob Frick suggested the Board approve changing the end date to December, 2016. After much discussion the consensus was to amend the resolution to reflect the anniversary date of the signed agreement. Commissioner Cozad made a motion to amend the resolution to have an anniversary date of May 20, 2016. Commissioner Moreno seconded the motion, which carried unanimously. Commissioner Cozad moved to approve said agreement as amended and authorize the Chair to sign. Commissioner Moreno seconded the motion, and it carried unanimously. PLANNING: tiri 1) CONSIDER IMPROVEMENTS AND ROAD MAINTENANCE AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL FOR IMPROVEMENTS, AND ACCEPT OFF-SITE COLLATERAL FOR USR14-0085 - NGL WATER SOLUTIONS DJ, LLC: Ms. Relford stated staff reviewed the improvements and recommends final release of the remaining warranty collateral, in the amount of $3,600.00. Commissioner Moreno moved to accept said off-site collateral and authorize the Chair to sign. Commissioner Cozad seconded the motion, and it carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:53 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: die/Li itc EXCUSED '� Barbara Kirkmeyer, Chair Weld County Clerk to the Board r\ Mike Freeman, Pro-Tem BY: Dep t'Clerk to the Bo:rd EXCUSED �� can P. Conway ie A. Cozad Steve Moreno Minutes, May 20, 2015 2015-1469 Page 4 BC0016 a. } U / / ' . I ' -I / )— T ± + ` §/ gm § _ .« © 2 \ / G r « � ) 3 j § y . , } g / = z \ \ '':>" \ / \ / - t J ; > i 3 �� a 3 j % ! / � L / \ ^ ® } 6 m �y § \ d ) \ - 9 ' % , \ \ \ 7 \ = ' ) n § { \ \ una . / \ \ j / / } _ f % \ a / , Q 2 2 & ` a E \ ( © \ Y \ \ Q / § ` / / \ � \ \ 9 $ \ S » I . » ` $ ® \ ° / 2 9 Hello