HomeMy WebLinkAbout20152890.tiff RESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATION FOR ENHANCED DISLOCATED
WORKER PROGRAM AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Expenditure Authorization for the
Enhanced Dislocated Worker Program between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Employment Services of Weld County, and the Colorado Department of Labor
and Employment, commencing July 15, 2015, and ending on June 30, 2017, with further terms
and conditions being as stated in said expenditure authorization, and
WHEREAS, after review, the Board deems it advisable to approve said expenditure
authorization, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Expenditure Authorization for the Enhanced Dislocated Worker
Program between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Employment
Services of Weld County, and the Colorado Department of Labor and Employment be, and hereby
are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said expenditure authorization.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 31st day of August A.D., 2015, nunc pro tunc July 15, 2015.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, C LORADO '
ATTEST: C/.a� �• �C�o��
arbara Kirkmey r, Chair
Weld County Clerk o the Board
. ��� ike Freeman, Pro-Tem
B � ,
Dep ty Clerk to the Boar ��� �
n P. Conway
.
APPR AS TO F .
� Ju � . o ad
nty A orney
� � !S Steve Moreno
Date of signature: ��
CC: ��,C���a4 2015-2890
HR0086
&fracald /6 /le te
MEMORANDUM
DATE: August 12, 2015
-4422400TO: Board of County Commissioners—Pass-Around
L. P FR: Judy A. Ciriego,Director,Human Services
GO' TYIL
RE: Department of Human Services' Employment Services of
Weld County(ESWC)Submission of an Expenditure
Authorization(EA)
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Departments' Employment Services of Weld County
(ESWC)Submission of an Expenditure Authorization(EA).PY15 25%Enhanced
Dislocated Worker funds for the period of 7/15/15—6/30/17 will be used to continue to provide
basic labor exchange services to job seekers and employers in the Weld County area. Funding
will be used to cover the associated staff salaries and overhead incurred for the continued
support for the appropriate mix of services that meet the needs of the employers and job seekers
utilizing ESWC.The amount of funding to be received is$21,953.00.
I do not recommend a Work Session. I recommend approval of this Expenditure.
_Approve Request
BOCC enda Work ion
Sean Conway Ayr
Steve Moreno
Barbara Kirkmeyer
Mike Freeman
Julie Cozad "
2015-2890
Pass-Around Memorandum;August 12,2015 Page 1
NFA# 15-02 Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
EXPENDITURE AUTHORIZATION (EA)
This Expenditure Authorization (EA) covers the following Funding Streams:
Local Area: Weld Funding Year starting 711/15 Entity
#5230
Funding Source Period of Program $Amount Formula
Performance Code Yes
PY1�25%Enhanced Dislocated Worker 7/15/15-6/30/17 4D75/4D95 $21,953.00 x
TOTAL $21,953.00
This Expenditure Authorization has been reviewed and approved by the following parties and will be
incorporated into the Workforce Development Programs (WDP) Agreement as an attachment and is subject to ��I
the provisions of the executed WDP Agreement referenced above. This Expenditure Authorization is not valid '
until it has been approved b the State Coi�troller or designee. '
/% ��
��t�G s 1 201�
sy: ���� sy: 5- _ ,��- �,
Barbara Kirkmey r Date William B. Dowling, Director Date
Chair, Board of Weld County Commissioners Division of Employment and Training
Colorado Dept. of Labor and Employment
�� l _
� . - -.� ��r�-�=' �;��� B
By: y:_
Mai'y F itag � Date Date
Chair, Weld Workforce Development Board Title:
B : � ' ��'�r� By:
Y
inda Perez Date Date
Division Head, Weld Workforce Center Title:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State
Controller, or such assistant as he may delegate, has signed it. Subject to the provisions of the executed WDP Agreement,
the contractor is not authorized to begin performance until the contract is signed and dated below. If performance begins
prior to the date below,the State of Colorado may not be obligated to pay for the goods and/or services provided.
STATE CONTROLLER:
ROB �R JAROS, PA, �1B D
By
/
Date /�
Page 1 of 9 /J`��a8 q� ��
�
RE: ESWC EXPENDITURE AUTHORIZATION - DISLOCATED WORKERS FUNDS
ATTEST: di ) G Jeid44 BOARD OF COUNTY COMMISSIONERS
Weld o ty Clerk to the oard W LD COUNTY, CO RADO
BY: udLigiC,
eputy C rk t the Boar Barbara Kirkmeyer, Chair
S kZ AUG 3 1 2015
APPROVED AS TO FUN N PPROVED AS TO SUB NCE:
'044i1261. 11.61 - •rt
Controller / 1��{�' � i` "� Electe fficial o Depart nt Hea
APPROV. ) AST FORM:
1S Director of General Services
County Attorney
O21/6- ?O 6
NFA# 15-02 Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
The services provided and work performed as described in this EA document shall be completed pursuant
to the terms and conditions of the WDP Agreement and any Federal and State laws and requirements,
including, but not limited to, Federal guidance documents,relevant State-issued Policy Guidance Letters,
Program Information and Operations Manuals,and/or specifications identified in the Notice of Fund
Availability(NFA)or in the funding provisions in Section IV below.
STATEMENT OF WORK:
A. Project Contact Information:
Program#1 NAME: Region Project Coordinator CDLE Project Coordinator
25% Enhanced Name: Ann Stelling Name: Rob Hanni
Dislocated Worker Phone: 970-353-3800 x6777 Phone: 303-318-8815
B. The Statement of Work for this EA is as follows: PY15 25% Enhanced Dislocated Worker
funds for the period of 7/15/15—6/30/17 will be used to continue to provide basic labor exchange
services to job seekers and employers in the Weld County area. Funding will be used to cover the
associated staff salaries and overhead incurred for the continued support for the appropriate mix
of services that meet the needs of the employers and job seekers utilizing Employment Services
of Weld County.
Unless otherwise noted, Budget Information and Performance Outcomes for this EA are
identified in the Budget and Program Charts in Section V. of this EA.
1. Services. Select and describe the services/costs applicable to this EA:
X Category Services/Costs
X Participant services These services are not staff intensive with many available
with technology or provided through Wagner Peyser or
partner agencies.
• Determination of eligibility to receive assistance
• Outreach, intake(including worker profiling),and
orientation to the information and services available
through the One-Stop system at ESWC
• Initial assessment of the skill levels,aptitudes,
abilities,and supportive service needs of customers.
• Job search and placement assistance
• Career counseling,where appropriate
• Labor market information which will include
information related to the local,regional,and
national labor markets including job vacancy
listings, information on the job skills necessary to
obtain the jobs,and information regarding
occupations in demand in the local area and the
earnings and skill requirements for those occupations
• Performance and program cost information on
eligible training providers furnished for each training
program
• Information regarding the One-Stop Center's
Page 2 of 9
NFA# 15-02 Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
performance
• Information regarding filing claims for
unemployment compensation
Services will be provided to Adults and Dislocated Workers
who: 1)have been unable to obtain employment through the
provision of core services;and 2)have been determined to be
in need of more intensive services in order to obtain
employment; or 3)have been determined to be in need of
intensive services in order to retain their employment or
obtain employment which allows for self-sufficiency.
The following services may be provided to customers who
meet the above criteria:
a. Comprehensive and specialized assessments of
the skill levels and service needs of customers
including:
(a) diagnostic testing and use of other
assessment tools; and
(b) in-depth interviews(comprehensive
assessments)and evaluations to identify any
employment barriers and appropriate
employment goals.
b. Development of an individual employment plan
(IEP)which identifies an employment goal,
appropriate achievement objectives,and the
appropriate combination of services to allow the
customer to achieve their employment goals
c. Individualized counseling and career planning
d. Case management for customers seeking training
services
e. Short term pre-vocational services to prepare
customers for unsubsidized employment or
training which may include work experience
placements and:
(1) development of learning skills;
(2) improvement of basic skills(i.e.reading and
math levels);
(3) GED preparation;
(4) development of communication skills
• Interviewing Techniques
• Resume Development
• Labor Market Information
• Application Completion
• How to Dress for Interviews
• Effective Communication
• Other Related Activities
(5) development of interviewing skills;
(6) development of resume and cover letters;
(7) punctuality;
Page 3 of 9
NFA# 15-02 Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
(8) development of personal maintenance skills;
and
(9) professional conduct.
The Weld County Workforce Development Board and
Employment Services have adopted a supportive services
policy to ensure that services are provided on a consistent
and equitable basis for those individuals who need such
services to assist them in obtaining or retaining employment
or to participate in and complete services and who are unable
to obtain such services through other programs or means.
The supportive services that may be provided are:
• transportation
• child care/dependent care
• job related medical expenses
• training related medical expenses(i.e.
immunizations for health care training, DOT
physicals,drug screening,etc.)
• special clothing
• license costs
• assistance to secure bonding
• books and supplies for training
• Assistance in establishing eligibility for
programs of financial aid assistance for training
and education programs not funded by WIOA
Follow-up services, including counseling regarding the
workplace, for participants placed in unsubsidized
employment for not less than 12 months
Training
Work Experiences/Internships
Costs not related to Participant
Services
Supplemental Program
Activities
2. Budget Transfer. If this EA includes a transfer of funds between the Adult and
Dislocated Worker programs,describe the impact on:
Program activities
Performance outcomes
Program versus
Administration budgets
Projected Quarterly
Expenditures
Page 4 of 9
I
NFA# 15-02 Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
3. Partnerships. Describe the strategies for coordination of services with Vocational
Rehabilitation, Adult Education, and other required partners to deliver services identified in B.1
above.
Local partners are actively involved in planning efforts through their involvement with the
Workforce Development Board and standing committees.These partners, Division of Vocational
Rehabilitation.(DVR),Right to Read,Aims Community College, SER Jobs for Progress,etc.
have been integrated into Employment Services of Weld County(ESWC)strategies for a number
of years. Their input has developed strategies to increase awareness of services and various career
pathways. As a one-stop operator, Employment Services acknowledges the importance of
connecting customers to all available resources and co-enrolling to provide comprehensive
services.
The Weld County WIOA Dislocated Worker program continues to be committed to serve clients
who are considered hard to serve due to having many challenges in their lives that make
employment difficult. Collaboration continues with Right to Read and Aims Community College
for Adult Education and the Island Grove Center help connect individuals to additional resources
and connection to the agency to best meet the needs of those that are basic skills deficient. For
those individuals with limited English,partnerships with the Global Refugee Center and Lutheran
Family Services have been enhanced to provide resources and cultural training for staff. In an
effort to better serve the 50+population,there are cross referrals from the Older American's Title
IV SER Jobs for Progress for low income older adults.Additionally,connections have been made
with the Department of Corrections,Employment and Training Navigator, Weld County Jobs of
Hope and Tower 21 to develop as many resources as possible to serve the ex-offender population.
The Business Services Unit has developed employer training on the benefits of WOTC and
Federal Bonding.To round out the services, Wagner Peyser has developed a class on how to
answer interview questions pertaining to criminal history.
In house collaboration has increased between WIOA Adult programs,Youth,TANF,
Employment First and Business Services to develop and obtain On the Job Training
opportunities. WIOA's ability to serve the financially disadvantaged is proven with the co-
enrollment of low income families in the EF/TANF programs. Additionally,the Disabled
Veterans Outreach Representative, from CDLE, is physically located with the WIOA Adult
Program Case Managers allowing him to literally walk clients to an available case manager for
co-enrollment into the programs. The Board of County Commissioners(BOCC),through the
Department of Human Services(DHS), is utilizing Community Service Block Grant(CSBG)
funds to support employment and training efforts for hard to serve target groups.
4. Businesses. Describe the strategies used to ensure businesses are engaged with work-
based learning,career pathways, Sector partnerships,and other employer services.
Unless there is a direct employer need for a certain program,employer services are primarily
handled by our Business Services Unit and are described in Weld County's PY15 Transitional
Plan.
5. Targeted Populations. Describe the strategies used to overcome employment barriers of
targeted populations.
Page 5 of 9
NFA# 15-02 Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
Veterans and their dependents are encouraged to connect with,and take advantage of, services in
all programs. All WIOA programs target recently separated Veteran with a triage system put into
place that has proven to be efficient when working with Veteran's and identifying barriers.
Low income customers are served through the TANF and EF programs. The programs are
designed to guide customers in becoming self sufficient to the point of no longer needing public
assistance. When appropriate,customers are co-enrolled into the Dislocated Worker program.
Referrals are also made to TANF, EF and other public assistance programs when necessary.
School district's SWAP programs and DVR participate on Workforce Development standing
committees and will continue to collaborate on services with all WIOA case managers that have
customers with disabilities. Additionally, Business Services sends the list of open jobs weekly to
DVR, school districts and community agencies so they can review and make referrals to
employment or use the list as a discussion for careers.
In 2012-2013, Wagner Peyser implemented processes under the Emergency Unemployment
Compensation Program. A major component was the development of a UI eligibility assessment.
Building upon this strategy, ESWC anticipates continuing successful coordination with the
Division of UI and foresees these customers may be enrolled into the WIOA Dislocated Worker
program.
6. Program Integration. If this EA is for a Special Initiative, describe how services
provided are integrated with Adult,Youth,Dislocated Worker,and other partner programs,as
applicable.
N/A
7. Special Initiatives. If the Statement of Work, Budget information,and Performance
outcomes for this EA are included in the attached approved Grant Proposal,provide the reference
page numbers here:
Statement of Work Refer to page numbers:
Budget Refer to page numbers:
Performance Outcomes Refer to page numbers:
If the Budget information and Performance Outcomes are not identified in the attached approved
Grant Proposal,describe the performance outcomes for this Special Initiative here and complete
the Line Item Budget and Special Initiative Program Outcomes charts in Section V.
II. BUDGET INFORMATION: See Budget and Projected Quarterly Expenditure Charts in
Section V.
III. EA MODIFICATION(S):
A. This EA Modifies the Statement of Work
1. The Purpose and Rationale for this modification is:
2. The Impact of this modification on the following services/costs is:
Page 6 of 9
NFA#15-02 Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
X Category Services/Costs
Participant services
Training
Work Experiences/Internships
Costs not related to Participant
Services
Supplemental Program
Activities
3. The impact of this modification on the following strategies is:
X Category • Services/Costs
Partnerships.
Businesses
Targeted Populations
Program Integration
B. Budget Transfer. If this EA includes a transfer of funds between the Adult and Dislocated
Worker programs,describe the impact on:
Program activities
Performance outcomes
Program versus
Administration budgets
Projected Quarterly
Expenditures
C. Changes to the Budget and Performance Outcomes.Unless otherwise noted,modifications to
the Budget and Performance Outcomes are shown in the updated Budget and Program Outcomes Charts
in Section V.of this EA.
1. Special Initiatives.If modifications to the Statement of Work, Budget information,and
Performance Outcomes are included in the attached modified Grant Proposal,provide the reference page
numbers here:
Statement of Work Refer to page numbers:
Budget Refer to page numbers:
Performance Outcomes Refer to page numbers:
If modifications to the Statement of Work,Budget information,and Performance Outcomes are not
identified in the attached approved Grant Proposal,describe the modifications for this Special Initiative
here and provide an updated Line Item Budget and Program Outcomes chart in Section V.
IV. FUNDING PROVISIONS AND OTHER SERVICES OR RESOURCES
A. Funding Provisions for this EA are as follows:
Page 7 of 9
NFA# 15-02 Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
The Local Area shall provide services pursuant to the terms and conditions of the executed WDP
Agreement and any Federal and State laws and requirements, including,but not limited to,
Federal grant agreements, Federal guidance documents,relevant State-issued Policy Guidance
Letters(PGLs), Program Information,and/or specifications identified in the provisions below.
PY15 WIOA(25%)Enhanced Dislocated Worker
The Local Area shall refer to United States Department of Labor-Employment and Training
Administration(DOL)Training And Employment Guidance Letters(TEGLs)issued under the
authority of the Workforce Innovation and Opportunity Act of 2014(WIOA)for the Adult,
Youth, Dislocated Worker, Wagner Peyser Employment Service, and other core partner programs
for guidance on operations, services, and program requirements for Program Year 2015 (PY15).
1. Statutory Reference: Funding is provided under the authority of the Workforce
Investment Act of 1998,Title I,20 CFR Part 652 et al.,effective August 7, 1998; Wagner-Peyser
Act of 1933,as amended; and the Workforce Innovation and Opportunity Act of 2014(WIOA)
(Public Law#113-128 enacted 7/22/14)effective July 1,2015.
2. Purpose of Funding: Funds shall be used to support the PY15 WIOA Dislocated
Worker Program. The Local Area may transfer up to 50%of the funding allocation to be used in
the PY15 Adult Program.
3. Program Requirements.During the transition year moving from WIA to WIOA, PY 15
WIOA funds shall be expended subject to WIOA law and to all Operational Guidance issued by
the United States Employment and Training Administration(DOL). During PY15,the Local Area
shall operate programs pursuant to the TEGLs issued throughout the year until the final WIOA
regulations are effective. Services provided by the Local Area shall comply with the requirements
of such TEGLs that apply to each program,e.g.Adult,Dislocated Worker, Youth,and Wagner
Peyser Employment Service.Additionally,the local area shall perform work in accordance with
expenditure requirements and performance outcomes determined in TEGLs and contractually
agreed to in a fully executed EA.
The Local Area shall refer to DOL's TEGLs for Operational Guidance related to,but not limited
to, required services and activities,allowable costs,reporting requirements, performance
outcomes,required partners, involvement of businesses,targeted populations,WIOA
governance,etc. for each funded program.
4. Restrictions on Funding: The funds shall be used only for the stated purpose identified
in these funding provisions.
5. Prohibited activities and use of funding. The Local Area shall refer to the legislative
provisions of the Workforce Innovation and Opportunity Act of 2014(WIOA)and other federal
guidance addressing prohibited activities and uses of funding to ensure compliance within the
laws,rules,and regulations governing the funds provided under the executed FY14 WDP
Agreement.
B. Additional Services to be provided include:
X Category Services/Costs
Page 8 of 9
NFA# 15-02 Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
Incumbent Worker Training
Transitional Services
Pay for Performance contracts
C. Additional Resources or Other Program Information.
X Service
Subcontracting arrangements for delivery of services
Other Internal Financial Resources to support this initiative
Other External Financial Resources to support the initiative
Cost Sharing/Match Requirements
SEE SECTION V ATTACHMENT FOR ALL BUDGET AND PROGRAM OUTCOMES
CHARTS
Page9of9
Section V.Budget and Program Outcomes Charts NFA#15-02 Entity Code:5230
Dislocated Worker Program Original Allocation: $ 21,953.00
Budget Information Summary Table(81ST)
PY15 25%Enhanced Dislocated
Worker Period of Performance:7/1/15-6/30/17
Original Program Budget: $ 19,758.00 Original Admin Budget: $2,195.00
Transfer In(+): $0.00 From Fund Year and
Name:
Transfer Out(-): $0.00 To Fund Year and
Name:
Approved Current
Cost Category/Program Code Transfer In/Out(+/-) Revised Budget
Budget
Admin/4D65 $2,195.00 $2,195.00
Program/4D85 $19,758.00 $19,758.00
Total $21,953.00 $21,953.00
Dislocated Worker Projected Quarterly Expenditures-Cumulative
WIOA DW 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
July 1 to September October 1 to December January 1 to April 1 to June 30,
COST CATEGORY 30,2015 31,2015 March 31,2016 2016
Administration $ - $ 730.00 $ 9,060.00 $ 17,314.00
Program $ - $ 40,845.00 $ 108,515.00 $ 155,829.00
Total $ - $ 41,575.00 $ 117,575.00 $ 173,143.00
Carry Out N/A N/A N/A $ 64,794.00
Carry in July 1 to September October 1 to December January 1 to April 1 to June 30,
30,2015 31,2015 March 31,2016 2016
DW Administration $ 7,500.00 $ 15,000.00 $ 15,000.00 $ 15,000.00
DW Program $ 40,725.00 $ 67,550.00 $ 67,550.00 $ 67,550.00
Total PY14/FY15 Carry In $ 48,225.00 $ 82,550.00 $ 82,550.00 $ 82,550.00
Dislocated Worker Program Outcomes Chart-Cumulative
DW 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
July 1 to September October 1 to December January 1 to April 1 to June 30,
CATEGORY 30,2015 31,2015 March 31,2016 2016
Total Participants* 108 120 132 140
Carry In 100 100 100 100
New Participants 8 20 32 40
Hard to Serve/Targeted 7 18 28 35
Populations
Entered Employment Rate* - - - 66.79%
Employment Retention Rate* - - - 84.52%
Average Earnings/Wage* - - - $17,085
*.Only those items with an ASTERISK*above will be formally monitored based on planned versus actual numbers.All
other items are for the purpose of reviewing program delivery strategies.
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