HomeMy WebLinkAbout20150289.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
JANUARY 26, 2015
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, January 26, 2015, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair
Commissioner Mike Freeman, Pro-Tern
Commissioner Sean P. Conway
Commissioner Julie A. Cozad
Commissioner Steve Moreno
Also present:
County Attorney, Robert T. Frick
Clerk to the Board, Esther E. Gesick
Controller, Barbara Connolly
(Clerk's Note: Due to technical difficulties, there is no audio recording file associated with this meeting.)
MINUTES: Commissioner Moreno moved to approve the minutes of the Board of County
Commissioners meeting of January 21, 2015, as printed. Commissioner Cozad seconded the motion,
and it carried unanimously.
CERTIFICATION OF HEARINGS: Commissioner Conway moved to approve the Certification of
Hearings conducted on January 21, 2015, as follows: 1) USR14-0069 - Colorado State Land Board,
do Bill Barrett Corporation. Commissioner Freeman seconded the motion, which carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
CONSENT AGENDA: Commissioner Freeman moved to approve the Consent Agenda as printed.
Commissioner Cozad seconded the motion, and it carried unanimously.
PUBLIC INPUT: No public input was given.
BIDS:
1) APPROVE BID #B1500023, CISCO SWITCH EQUIPMENT - DEPARTMENT OF
INFORMATION TECHNOLOGY: Ryan Rose, Director of the Department of Information Technology,
stated staff recommends approval of the low bid from Global Technology Resources, Inc., in the
amount of $238,055.00. Commissioner Conway moved to approve said low bid as recommended by
staff. The motion was seconded by Commissioner Moreno and it carried unanimously.
Minutes, January 26, 2015 2015-0289
Page 1 BC0016
2) APPROVE BID #B1400218, TRAFFIC SIGNAL CR 60.5/47 PROJECT - DEPARTMENT OF
PUBLIC WORKS: Trevor Jiricek, Director of General Services, stated staff received three bids and,
upon review, recommends approval of the low bid from WL Contractors, Inc., in the amount of
$231,921.00. Commissioner Moreno moved to approve said low bid as recommended by staff.
Seconded by Commissioner Conway, the motion carried unanimously.
3) APPROVE BID #B1500001, TANDEM AXLE BELLY DUMP TRAILERS (QTY. 2) -
DEPARTMENT OF PUBLIC WORKS / TRUCKING DIVISION: Mr. Jiricek stated staff received bids
from three vendors and recommends approval of the low bid from Jim Hawk Truck Trailers, in the
amount of $35,350.00 per trailer, for a total of $70,700.00. Commissioner Freeman moved to approve
said low bid as recommended by staff. The motion, which was seconded by Commissioner Cozad,
carried unanimously.
4) APPROVE BID #81500002, MOTORGRADERS (QTY. 2) - DEPARTMENT OF PUBLIC
WORKS / GRADER DIVISION: Mr. Jiricek stated staff received three bids and, upon review,
recommends approval of the low bid with options from Wagner Equipment, for a total cost of
$459,118.00. Commissioner Moreno moved to approve said low bid as recommended by staff.
Commissioner Conway seconded the motion, and it carried unanimously.
5) APPROVE BID #B1500003, TANDEM TANK TRAILERS WITH WATER SPRAY SYSTEM
(QTY. 2) - DEPARTMENT OF PUBLIC WORKS / GRADER DIVISION: Mr. Jiricek indicated staff
received three bids and recommends approval of the low bid from Faris Machinery Company, with
options, for a cost of $205,350.00. Commissioner Conway moved to approve said bid as
recommended by staff. The motion was seconded by Commissioner Freeman and it carried
unanimously.
6) APPROVE BID #B1500004, ROAD STABILIZER/RECLAIMER (QTY. 1) - DEPARTMENT OF
PUBLIC WORKS / GRADER DIVISION: Mr. Jiricek stated staff received three bids and, upon review,
recommends approval of the low bid from Honnen Equipment, with options, for a total cost of
$547,655.00. Commissioner Freeman moved to approve said low bid as recommended by staff.
Seconded by Commissioner Moreno, the motion carried unanimously.
7) APPROVE BID #B1500005, MULTIPURPOSE TANDEM AXLE TRUCK (QTY. 1) -
DEPARTMENT OF PUBLIC WORKS / BRIDGE DIVISION: Mr. Jiricek stated five vendors participated
and submitted nine bids. Staff recommends approval of the low bid from Volvo of Denver (Auto Group),
for a total cost of $165,259.00. In response to Commissioner Conway, Jay McDonald, Director of the
Department of Public Works, stated the maintenance issues experienced in the past have involved
Volvo construction equipment; however, this bid is for trucks and he is willing to give them a try. He
confirmed the bid meets specifications and the longevity of the vehicles is yet to be proven.
Commissioner Conway moved to approve said low bid, based on staff's recommendation and the
explanation offered by Mr. McDonald. Commissioner Moreno seconded the motion, and it carried
unanimously. (Clerk's Note: This item was reconsidered on February 2, 2015.)
8) APPROVE BID #61500006, DOUBLE AXLE TRAILERS (QTY. 3) - DEPARTMENT OF PUBLIC
WORKS / BRIDGE DIVISION: Mr. Jiricek stated five bids were received and staff recommends
approval of the low bid from Honnen Equipment for three trailers at a cost of $13,952.00 each, resulting
in a grand total of $41,856.00. He explained none of the vendors met the specification of a powder
coated white finish; however, staff is agreeable to accepting a two-part poly paint/primer finish. In
response to Commissioner Cozad, Mr. McDonald stated the budget estimate was calculated last year
and since that time the price did increase. Chair Kirkmeyer explained some bids are less than the
budgeted amount, so in those instances where the final cost exceeds the estimate, the Board needs to
Minutes, January 26, 2015 2015-0289
Page 2 BC0016
ensure the total equipment budget is not exceeded. Commissioner Moreno moved to approve said bid
as recommended by staff. Seconded by Commissioner Freeman, the motion carried unanimously.
9) APPROVE BID #B1500007, WELDING GENERATOR (QTY. 1) - DEPARTMENT OF PUBLIC
WORKS / BRIDGE DIVISION: Mr. Jiricek stated two bids were received and staff recommends
approval of the second low bid from KD Technologies, in the amount of $15,265.99, since the first low
bid did not meet specifications. Commissioner Freeman moved to approve the second low bid for the
reasons as cited by staff. The motion was seconded by Commissioner Cozad and it carried
unanimously.
10) APPROVE BID #B1500008, HYDRO/VAC EXCAVATOR (QTY. 1) - DEPARTMENT OF
PUBLIC WORKS / BRIDGE DIVISION: Mr. Jiricek indicated three bids were received and, upon
review, staff recommends approval of the low bid from Vermeer Sales and Service, with options, in the
amount of $57,325.00. Commissioner Conway moved to approve said low bid as recommended by
staff. Seconded by Commissioner Freeman, the motion carried unanimously.
11) APPROVE BID #61500009, PORTABLE CAMERA (QTY. 1) - DEPARTMENT OF PUBLIC
WORKS / BRIDGE DIVISION: Mr. Jiricek requested this matter be continued. Steve Detienne,
Department of Public Works, stated four weeks will allow staff the opportunity to schedule
demonstrations with the vendors. Esther Gesick, Clerk to the Board, suggested February 23, 2015.
Commissioner Conway moved to continue the matter to February 23, 2015. Seconded by
Commissioner Cozad, the motion carried unanimously.
12) APPROVE BID #61500011, FRONT END LOADER WITH ATTACHMENTS (QTY. 1) -
DEPARTMENT OF PUBLIC WORKS / MAINTENANCE SUPPORT DIVISION: Mr. Jiricek stated staff
recommends approval of the low bid from Power Equipment, with options, in the amount of
$102,302.00. He noted the second low bidder is a local vendor; however, their proposal is not within
the 5% Charter provision. Commissioner Conway moved to approve the low bid, as recommended by
staff. Commissioner Cozad seconded the motion. In response to Commissioner Moreno, Mr. Jiricek
explained the Charter allows the Board to consider bids within 5% of the low bid to give preference to
local vendors; however, the second low bid in this case exceeds the 5% provision. There being no
further discussion, the motion carried unanimously.
13) APPROVE BID #B1500012, TANDEM AXLE TRANSPORT TANK TRAILER (QTY. 1) -
DEPARTMENT OF PUBLIC WORKS / PAVEMENT MANAGEMENT DIVISION: Mr. Jiricek stated
three bids were received and staff recommends approval of the low bid from Jim Hawk Truck Trailers,
in the amount of $59.690.00. Commissioner Conway moved to approve said low bid as recommended
by staff. The motion was seconded by Commissioner Freeman and it carried unanimously.
14) APPROVE BID #B1500013, BROOM SWEEPER (QTY. 1) - DEPARTMENT OF PUBLIC
WORKS / PAVEMENT MANAGEMENT DIVISION: Mr. Jiricek stated staff received three bids and
recommends approval of the low bid from Faris Machinery Co., with options, in the amount of
$51,255.00. Commissioner Moreno moved to approve said low bid as recommended by staff.
Seconded by Commissioner Freeman, the motion carried unanimously.
15) APPROVE BID #B1500014, ATTACHMENT FOR SKID LOADER (QTY. 1) - DEPARTMENT OF
PUBLIC WORKS / PAVEMENT MANAGEMENT DIVISION: Mr. Jiricek stated five proposals were
submitted and staff recommends approval of the low bid from Faris Machinery Co., in the amount of
$15,561.00. He noted the second low bidder is a local vendor; however, they exceed the 5% Charter
provision. Commissioner Conway moved to approve said low bid as recommended by staff.
Commissioner Freeman seconded the motion, and it carried unanimously.
Minutes, January 26, 2015 2015-0289
Page 3 BC0016
•
16) APPROVE BID #61500015, AGRICULTURAL TRACTOR (QTY. 1) - DEPARTMENT OF
PUBLIC WORKS / WEED DIVISION: Mr. Jiricek stated staff received three bids and recommends
approval of the low bid from 4 Rivers Equipment, LLC, in the amount of $61,841.01. He again noted
the second low bid is from a local vendor; however, the amount exceeds the 5% Charter provision.
Commissioner Moreno moved to approve said low bid as recommended by staff. The motion was
seconded by Commissioner Freeman and it carried unanimously.
17) APPROVE BID #81500016, INMATE TRANSPORT VEHICLE (QTY. 1) - SHERIFF'S OFFICE:
Mr. Jiricek stated staff recommends approval of the sole bid from Braun Northwest, in the amount of
$83,337.00. He noted, historically, this has been the only vendor which provides this type of vehicle. In
response to Commissioner Conway, Steve Reams, Sheriff, stated the transport vehicles are not
designed to address turning radius; however, maneuvering in the parking garage is no longer an issue
since certain staff have moved and there is more room to make the turns. He also noted the added
advantage of being able to move the box from one chassis to another. Commissioner Conway moved
to approve said bid as recommended by the Sheriff. Seconded by Commissioner Cozad, the motion
carried unanimously.
18) APPROVE BID #81500017, ONE-HALF TON 4X4 EXTENDED CAB PICKUPS (QTY. 2) -
DEPARTMENT OF PLANNING SERVICES / BUILDING INSPECTION: Mr. Jiricek stated staff
received six bids and recommends approval of the low bid from Spradley Barr Ford, in the amount of
$74,808.00. Commissioner Conway moved to approve said bid as recommended by staff.
Commissioner Freeman seconded the motion, which carried unanimously.
19) APPROVE BID #B1500019, PATROL VEHICLES - FULL SIZED (QTY. 14) - SHERIFF'S
OFFICE: At the Chair's prerogative, this item was called up prior to #18 to accommodate the Sheriff.
Mr. Jiricek stated five bids were received and staff recommends approval of the third low bid from
Spradley Barr Ford, in the amount of 384,552.00. Sheriff Reams explained it is cheaper to equip the
Ford vehicles than the Dodges, and when multiplied by 14 there is a substantial savings. He stated
they also provide adequate room for a spare tire in addition to all of the enforcement gear, and he
confirmed the delivery date is acceptable, noting Spradley Barr is a local vendor. Commissioner
Conway stated although they are the third low bid, he finds the explanation to be reasonable.
Commissioner Freeman moved to approve the third low bid, based on the recommendation from the
Sheriff. Commissioner Cozad seconded the motion, which carried unanimously.
20) APPROVE BID #81500020, ENVIRONMENTAL SERVICES - DEPARTMENT OF PUBLIC
WORKS: Mr. Jiricek stated staff recommends approval of the low bid from Tiglas Ecological Services
for anticipated services in 2015. He stated the eight proposals were reviewed based on anticipated
work for the coming year at a future hourly rate. In response to Commissioner Cozad, Mr. Jiricek
explained there are a number of categories with proposed costs which are evaluated. Richard White,
Department of Public Works, confirmed staff has worked with Ms. Tiglas for the past three years and
she has performed satisfactory work. Commissioner Freeman moved to approve said bid as
recommended by staff. Commissioner Cozad seconded the motion, which carried unanimously.
21) CONDUCT ORAL AUCTION FOR OIL AND GAS LEASE COVERING CERTAIN PROPERTY
OWNED BY WELD COUNTY, COLORADO, AND AUTHORIZE CHAIR TO SIGN - E1/2 NE1/4, S8,
T10N, R57W: Barb Connolly, Controller, stated staff recommends approval of the sole bid from Contex
Energy Company, with a bonus amount of $600.00 per acre. Commissioner Cozad moved to accept
said bid, approve the lease, and authorize the Chair to sign. Commissioner Conway seconded the
motion, which carried unanimously.
Minutes, January 26, 2015 2015-0289
Page 4 BC0016
NEW BUSINESS:
1) CONSIDER 2015-2018 COMMUNITY SERVICES BLOCK GRANT (CSBG) APPLICATION
AND PLAN PROPOSAL AND AUTHORIZE CHAIR TO SIGN: Judy Griego, Director of the Department
of Human Services, stated this hearing has been duly noticed and the application was reviewed by the
Human Services Committee. She stated the grant and carry over funds will provide Workforce Center
job development services to assist low income participants, emergency services through one-time
assistance to stabilize households, and linkage services through the senior services program, including
nutrition sites and volunteer training. No public testimony was offered concerning this matter.
Commissioner Cozad moved to approve said application and plan and authorize the Chair to sign. The
motion was seconded by Commissioner Moreno. Commissioner Cozad thanked staff for the quality
work and presentation of information. The motion carried unanimously.
2) CONSIDER INFORMAL EXPENDITURE AUTHORIZATION MODIFICATION FOR
EMPLOYMENT SERVICES PROGRAM AND AUTHORIZE CHAIR TO SIGN: Ms. Griego stated this is
an informal modification for the expenditure of Trade Adjustment Act funds, in the amount of $5,262.00.
She stated the period of performance for case management services will be January 2, 2015, through
June 30, 2016. Commissioner Freeman moved to approve said modification and authorize the Chair to
sign. Seconded by Commissioner Cozad, the motion carried unanimously.
3) CONSIDER CONTRACT AGREEMENT FOR CR 74 AND HIGHWAY 392 PROJECT AND
AUTHORIZE CHAIR TO SIGN: Mr. White stated the Colorado Department of Transportation (CDOT)
has granted $1 million for the project. In response to Commissioner Cozad, Mr. White explained there
was a substantial change in the amount due to revisions and redesign features and the County has
• also applied for RAMP Grants for three other locations. Commissioner Conway moved to approve said
agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner
Freeman, carried unanimously. Commissioner Conway thanked staff for their efforts in building a safer
intersection and outreach at community meetings. Commissioner Cozad agreed this project will help to
address safety issues. Chair Kirkmeyer also thanked Commissioner Freeman for representing the
area, and he explained the revisions have resulted in a much better design.
4) CONSIDER TEMPORARY CLOSURE OF CR 19 BETWEEN CR 42 AND CR 44: Janet
Lundquist, Department of Public Works, reviewed the closure provisions, stating water will be used for
dust control. Commissioner Cozad moved to approve said temporary closure. Commissioner Moreno
seconded the motion, which carried unanimously.
5) CONSIDER TEMPORARY CLOSURE OF CR 90 BETWEEN CR 35 AND CR 37:
Ms. Lundquist stated standard road signs, barricades and message boards will be placed in advance of
the closure. In response to Commissioner Freeman, Ms. Lundquist stated the average daily traffic
count is 954 vehicles, and due to the increased truck traffic, the detour route will be treated with
magnesium chloride to control dust. Responding to Commissioner Moreno, Ms. Lundquist stated
inclement weather does occasionally alter closure schedules; however, neighbors and the school
district are notified if the timing of a closure is altered. Commissioner Conway moved to approve said
temporary closure. Commissioner Moreno seconded the motion, which carried unanimously.
6) FINAL READING OF CODE ORDINANCE #2014-15, IN THE MATTER OF REPEALING AND
REENACTING WITH AMENDMENTS, CHAPTER 9 INFORMATION TECHNOLOGY, OF THE WELD
COUNTY CODE: Commissioner Conway moved to read the Ordinance by title only. Commissioner
Cozad seconded the motion, which carried unanimously. Robert Frick, County Attorney, read said title
for the record. Mr. Rose reviewed the amendments, including the department name and purpose of the
department, as the first of future changes to the remainder of the Chapter. No public testimony was
offered concerning this matter. Commissioner Conway moved to approve Code Ordinance #2014-15 on
Minutes, January 26, 2015 2015-0289
Page 5 BC0016
final reading. Commissioner Freeman seconded the motion, which carried unanimously.
Commissioner Conway thanked Mr. Rose and the rest of the IT team for improvements and
advancements in light of major changes in the past year.
PLANNING OLD BUSINESS:
1) CONSIDER CERTIFICATION TO THE WELD COUNTY TREASURER OF ZONING
VIOLATION PENALTIES AS SPECIAL ASSESSMENT - SALVADOR AND VICKY LERMA (CON'T
FROM 1/19/2015): Bob Choate, Assistant County Attorney, explained this has been determined by the
Court to be a violation and the request for consideration today is whether to collect the fine as a special
assessment. He explained the daily penalty will continue to accrue until the land use violation is
brought into compliance. Mr. Ogle stated the violation was initiated due to the property owners parking
commercial vehicles in Aristocrat Ranchettes; however, they are moving through the Site Plan Review
process for an alternate site. He stated staff has reviewed the submittal and requested a slight
modification to the plan to make Class 6 road base improvements, which he anticipates will be
submitted by Wednesday. Mr. Choate explained the property has remained in violation since March,
2014, and the current assessed fine is $7,500.00 (75 days of $100, which was after the date
determined in the Court Stipulation), and this matter will be brought back again to determine whether to
certify the final amount once the property is brought into compliance. He stated options for the Board
include: 1) approve entire amount, 2) assess a partial amount, 3) deny the certification
recommendation, or 4) continue the matter to a future date. He stated, although he does not recall a
partial amount being assessed, that action would be legal and permissible. Responding to
Commissioner Conway, Chair Kirkmeyer stated a continuance is not really an option because the
property owners have had more than adequate time (March - October) to bring the site into compliance
and they failed to do so, there is a court order at this point, and a continuance would just result in
ongoing fines.
Vicky Lerma, property owner, explained they have been working with a Real Estate agent and an
Engineer on permitting the alternate site and they are almost ready to move. She added they thought
they could get into compliance between March and October; however, they forgot the court date.
Bethany Pascoe, Zoning Violations Officer, stated the violations started in 2013 and she confirmed
staff has received numerous complaints. Ms. Lerma stated it has been difficult to locate a commercial
property and now that they have one, they must go through the Site Plan Review (SPR) process so
they can relocate their trucks to the other site. Responding to Commissioner Freeman, Mr. Choate
concurred the certification must wait one month following notice and they have been accruing a daily
penalty of $100.00 since December 19, 2014, so that additional amount will also be brought to the
Board at a future date. Mr. Ogle reiterated he anticipates receiving the revised site drawing by
Wednesday of this week for signature and recording, and then it is just a matter of time to get road
base applied on the property to park trucks. He confirmed the property owners have been working
diligently for the past two months to get the situation taken care of (since the Assessment started). Mr.
Frick reminded the Board that they are not determining whether there is a violation; rather, this is the
administrative function of enforcing the Court judgment since she could have paid it at any time and has
failed to do so. In response to Chair Kirkmeyer, he further stated if the Board chooses to deny the
matter, the property owners are still responsible for paying the Court-ordered fines; however, it would
not result in an assessment against their property. Commissioner Moreno moved to deny the
certification of the special assessment against Salvador and Vicky Lerma. Commissioner Freeman
seconded the motion. Commissioner Cozad stated she supports the motion; however, she clarified her
understanding that a Court-ordered penalty still exists and there are other means of enforcement to
obtain payment. The motion carried unanimously. Chair Kirkmeyer clarified for Ms. Lerma that there is
still a Court Order which has continued to accrue since December 19, 2014, so they need to bring the
site into compliance as soon as possible and make arrangements to pay the fine.
Minutes, January 26, 2015 2015-0289
Page 6 BC0016
PLANNING NEW BUSINESS:
1) CONSIDER IMPROVEMENTS AND ROAD MAINTENANCE AGREEMENT ACCORDING TO
POLICY REGARDING COLLATERAL FOR IMPROVEMENTS REGARDING PLANNED UNIT
DEVELOPMENT FINAL PLAN, PF-1048 (MOOREA MANOR NORTH) AND AUTHORIZE CHAIR TO
SIGN — WELD 45 ACRE, LLC: Rich Hastings, Department of Public Works, stated the subject site is
located southwest of Platteville, and staff recommends approval of the Improvements Agreement at this
time, without the posting of collateral since there will be no construction or sale of lots until later this
year. He stated they will be required to post collateral once lots are sold or permits are requested.
Lee Petrides, developer, thanked staff for their assistance through the process. Commissioner Conway
moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded
by Commissioner Cozad, carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. Code Ordinance #2015-14 was approved on Final Reading.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
There being no further business, this meeting was adjourned at 10:00 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
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G 'aU� Barbara Kirkmeyer, Chair /
Weld County Clerk to the Board
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Mike Freeman, Prq-Tem
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D_p y Clerk to the B.and I� v. /C___-
'ii tlk ;" ETA P. Conway
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— Steve Moreno
Minutes, January 26, 2015 2015-0289
Page 7 BC0016
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