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Home My WebLink About20152991.tiff NOTICE OF FINAL READING OF ORDINANCE Pursuant to the Weld County Home Rule Charter, Ordinance Number 2015-17 was introduced on first reading on September 14, 2015, and a public hearing and second reading was held on October 5, 2015. A public hearing and final reading was completed on October 26, 2015, with no change being made to the text of said Ordinance, and on motion duly made and seconded, was adopted. Effective date of said Ordinance is listed below. Any backup material, exhibits or information previously submitted to the Board of County Commissioners concerning this matter may be examined in the office of the Clerk to the Board of County Commissioners, located within the Weld County Administration Building, 1150 O Street, Greeley, Colorado, between the hours of 8:00 a.m. and 5:00 p.m., Monday thru Friday, or may be accessed through the Weld County Web Page (www.co.weld.co.us). E-Mail messages sent to an individual Commissioner may not be included in the case file. To ensure inclusion of your E-Mail correspondence into the case file, please send a copy to egesick@co.weld.co.us. ORDINANCE NO. 2015-17 ORDINANCE TITLE: IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 2 ADMINISTRATION, OF THE WELD COUNTY CODE EFFECTIVE DATE: November 9, 2015 BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO DATED: October 30, 2015 PUBLISHED: November 4, 2015, in the Greeley Tribune O1--O/5- o2 �`� Affidavit of Publication '1`A7"C OF'COLORADO ss. County of Weld. I i`-)iane McConkey of said County of Weld, being duly sworn, say that I am an advertising clerk of THE CREELEY "I'RIIILNE, that the same is a daily newspaper of general circulation and printed and published in the City of Greeley, in said county and state: that the notice or advertisement,of which the annexed is a true copy. has been published in said daily newspaper fur consecutive(days): that the notice was published in NOTICE OF the reiular and entire is,uc of every number of said FINAL READING OF ORDINANCE newspaper duriiie the period and time of • • ,lbH0C135 nntiet,bn;,r, �p publi.alivn of said notice. and in the newspaper ❑;i,s;ae,+cy nn;tiu.4 ids+r, r sot"' r proper and not 'WI tt 'up iICmCIIt thCti:ot: that the s P A 1.adt trg end,e,raorog tog t,aalt o Mr woo torts firsi Cx;Inn a.20'5, moll no drams lwurd node h)Iter first publication of said notice was contFailed in die • Or,14n,..:ce.&Idol,molar luly lkddrt acrd socco2ed. I ourth day of November AI) ?III 5 and the last ,:rapt0et Ef(c svo note gt eol t.1'dir-arse*.1≥i Yr, d t:6l rr. Q'��r[y'`�teyi rkgabttg e rf rsreiroM �y 1i 1 publication thereof in the issue of said newspaper ,!'&0A 41 C•,,smty Corr$5 716,a i.O1aoRtrr 1h•=:mvl- .anmsd'nthe d�ac'tt'eClnr'atc raIN:moot hearing the date id II`c , .-gr,ners,tow's:warm the i.Id Cuur,i Adr•: t 1,1`:;Io or.Gloster' ^tor€oln,betv.t"ar'n I.ourth ll:!s id November A l) .'at 1i that said iF ' u rC 0 p m 'k .a.19y thra..rrrtiy, troy t' — r 1at'td _o.xdpWribPityr 'I'ht. Greeley .Irihune has been published r t l mu-warn , ' I) trioN ,rs4 .y. -- I7r tt .•Ids T6F',"U" cow innonsly in 111',7n1Qrruptedl '(hiring the period i I �:.-n.. ,i •...t.af8 fib �csn � - of of at Iewit six months; nest prior to the tint issue thereof contained said notice or advertisement IT Its Trt MA'—TI—P.C'—NENEAut{fi hl+lU above referred to: that said nt.i s 1 tar has hcen t3Gs MTH AlhEN 1.4CS1i •HAP1tk 2 ADMISAS- p. . ,�r iHE WELD C),uh CODA admitted to the United States mails a second-class E 11'�''i i" i•- :lc.,,sortrt'r' 20'!nc,AI matter under the provisions of the Act of March WTI Ct-r .-1". 3,1879, or any amcnchnents thereof: and th.it s.a;iii DATEn o I_m,. newspaper is a daily newspaper duly qualified Col lhs Tribtonos t,:mind6'1:.?cos publishin.rt legal notice; and advertisements IA ith:n the mcaain„of the laws of the State of Colorado_ November 4. 2015 Total('li.ari.ye S7.Iti 4th day of November 2O I ti \ly Commission F.xpires 6/14:2017 'loran l nhlic ROBERT LITTLE NOTARY PUBLIC STATE OF COLORADO NOTARY ID 20014018494 1dY COMMIssiON EXPIRES JUNE 14.2017 NOTICE OF SECOND READING OF ORDINANCE Pursuant to the Weld County Home Rule Charter, Ordinance Number 2015-17 was introduced on first reading on September 14, 2015, and a public hearing and second reading was held on October 5, 2015, with no change being made to the text of said Ordinance. A public hearing and third reading is scheduled to be held in the Chambers of the Board, located within the Weld County Administration Building, 1150 O Street, Greeley, Colorado 80631, on October 26, 2015. All persons in any manner interested in the next reading of said Ordinance are requested to attend and may be heard. Please contact the Clerk to the Board's Office at phone (970) 336-7215, Extension 4225, or fax (970) 336-7233, prior to the day of the hearing if, as a result of a disability, you require reasonable accommodations in order to participate in this hearing. Any backup material, exhibits or information previously submitted to the Board of County Commissioners concerning this matter may be examined in the office of the Clerk to the Board of County Commissioners, located within the Weld County Administration Building, 1150 O Street, Greeley, Colorado, between the hours of 8:00 a.m. and 5:00 p.m., Monday thru Friday, or may be accessed through the Weld County Web Page (www.co.weld.co.us). E-Mail messages sent to an individual Commissioner may not be included in the case file. To ensure inclusion of your E-Mail correspondence into the case file, please send a copy to egesick@co.weld.co.us. ORDINANCE NO. 2015-17 ORDINANCE TITLE: IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 2 ADMINISTRATION, OF THE WELD COUNTY CODE DATE OF NEXT READING: October 26, 2015, at 9:00 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO DATED: October 9, 2015 PUBLISHED: October 14, 2015, in the Greeley Tribune �.ai57t99/ Affidavit of Publication STATE OF COLORADO ss. County of Weld, Diane McConkey of said County of Weld, being duly sworn, say that 1 am an advertising clerk of THE GREELEY TRIBUNE, that the same is a daily newspaper of general circulation and printed and published in the City of Greeley, in said county and state; that the notice or advertisement, of which the annexed is a true copy, has been published in said daily newspaper for NOTICE OF SECOND R ADING OF ORDINANCE consecutive(days): that the notice was published in the regular and entire issue of every number of said to the Well Home Rata Charles Nutxa r2Old-1€casks CA t'ea orr�� newspaper during the period and time of 14,2015,,and a pubic tree andseebtrd reading 6eld on October 5,2015,MINN 9h11699b#010 twoll110 the s of publication of said notice, and in the newspaper ordinars�.,*gable hearing and k r 1a�I e t IdIsthe rs, of'treBoard, terwmsnthe re proper and not in a supplement thereof; that the Caen Aanun retionBuilde .1100,0�1 thief, ° rada�I onOc r t5.'Alndat at manner first publication of said notice was contained in the ntereatedinthenextreal 4f n are �e Fourteenth day of October A.D. 2015 and the at1 a may oaritaatt ClerktC? sods ceatMO*t9 336-7215,E ona225,rrrl last publication thereof: in the issue of said t83 3,9$-12., lathe yAlbatteartng4asar Mauna P d ,t" ,yao m are 'seso acs r lacces stn newspaper bearing the date of the c4ate in th sIheart nImaieil t"s ste ° c "" t# � 'h` of eo Fourteenth day of October A.D. 2015 that said sidnerr3 #ml� rnatl t mRi ! akfice et Y the Cie+ittotPre idofCo0F4Y pt€srn r'gas gitCrell � The Greeley Tribune has been published th6 WOW eWmy AdmMIStraliOn r.r,.,1150{3 tt L f ree. yralfkl� e a a� a.+M.and 5.00 e continuously and uninterruptedly during the period Markley Murt+ et Emery.or may be accessed three h the Well Co Web Pope' a'w no aS0 .;us, Elkinmessages sent of at least six months next prior to the first issue to se r din Bluer CommIssiorier may nut be arcit d 7n#te ease NM. ToensweInd SI0n.ofyour E-Mait ,anoerrea a thereof contained said notice or advertisement case f,10,pie send a dopy to a s#ckA CO t e l ca us above referred to; that said newspaper has been ORDINANCE 2015-12 ORDINANCE TITLE. IN THE MATTER©F REPEALING AND admitted to the United States mails as second-class REENACT₹NG,WI itt AMENDMENTS CHAPTER 3 PUMA'S RESOURCES.Or TH WELD COUNTY COO E matter under the provisions of the Act of March DATE OF NE)CT READING October 28,2bt ,ai 9:00 a m 3,1879, or any amendments thereof; and that said BOARD OF COUNTY COMMISSIONERS newspaper is a newspaper qualified for WELD COUNTY, dailyduly DATED Wow 9 20A publishing legal notices and advertisements within The T October I4,2615 the meaning of the laws of the State of Colorado. October 14,2015 Total Charges: $9.18 14th day of October 2015 My Commission Expires 6/14/2017 Notary Public ROB LITTLE ARYERT PUBLIC STATENOT OF COLORADO NOTARY ID 20014018494 MY COMMISSION EXPIRES JUNE 14,2017 NOTICE OF FIRST READING OF ORDINANCE Pursuant to the Weld County Home Rule Charter, Ordinance Number 2015-17 published below, was introduced and, on motion duly made and seconded, approved upon first reading on September 14, 2015, A public hearing and second reading is scheduled to be held in the Chambers of the Board, located within the Weld County Administration Building, 1150 O Street, Greeley, Colorado 80631, on October 5, 2015.All persons in any manner interested in the reading of said Ordinance are requested to attend and may be heard. Please contact the Clerk to the Board's office at phone (970) 336-7215, Extension 4225, or fax (970) 336-7233, prior to the day of the hearing if, as the result of a disability, you require reasonable accommodations in order to participate in this hearing. Any backup material, exhibits or information previously submitted to the Board of County Commissioners concerning this matter may be examined in the office of the Clerk to the Board of County Commissioners, located within the Weld County Administration Building, 1150 O Street, Greeley, Colorado, between the hours of 8:00 a.m. and 5:00 p.m., Monday thru Friday, or may be accessed through the Weld County Web Page (www.co.weld.co.us). E-Mail messages sent to an individual Commissioner may not be included in the case file. To ensure inclusion of your E-Mail correspondence into the case file, please send a copy to egesick@co.weld.co.us. ORDINANCE NO. 2015-17 ORDINANCE TITLE: IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 2 ADMINISTRATION, OF THE WELD COUNTY CODE DATE OF NEXT READING: October 5, 2015, at 9:00 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO DATED: September 18, 2015 PUBLISHED: September 23, 2015, in the Greeley Tribune ******* WELD COUNTY CODE ORDINANCE 2015-17 IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 2 ADMINISTRATION, OF THE WELD COUNTY CODE BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF WELD, STATE OF COLORADO: WHEREAS, the Board of County Commissioners of the County of Weld, State of Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and �/,2 c / WHEREAS, the Board of County Commissioners, on December 28, 2000, adopted Weld County Code Ordinance 2000-1, enacting a comprehensive Code for the County of Weld, including the codification of all previously adopted ordinances of a general and permanent nature enacted on or before said date of adoption, and WHEREAS, the Weld County Code is in need of revision and clarification with regard to procedures, terms, and requirements therein. NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of the County of Weld, State of Colorado, that certain existing Chapters of the Weld County Code be, and hereby are, repealed and re-enacted, with amendments, and the various Chapters are revised to read as follows. CHAPTER 2 ADMINISTRATION ARTICLE III — Planning and Zoning Matters Amend Sec. 2-3-30. Collateral for improvements. A. General Requirements for Collateral: - No change. B. The three (3) types of collateral listed below are acceptable to the County: 1 and 2 — No change. 3. A cash deposit made with the Board, equivalent to one hundred percent (100%) of the value of the improvements set forth in the Improvements Agreement. In the event the applicant is required to warranty the improvements, the applicant shall replace the original deposit with a deposit in the amount of fifteen percent (15%) of the original amount and those funds shall remain available to the County until released by the County at the end of the warranty period. Material haulers may pay the cash deposit quarterly on an agreed upon amount per ton hauled, beginning three (3) months following the start of production. Remainder of Section — No change. ARTICLE VI — Use of Motor Vehicles by County officers and employees Amend Sec. 2-6-10. Definitions. The definitions of this Section shall govern the construction of the policy contained in this Article, unless the context otherwise requires: Employees means all County employees, except incumbents of elective offices. Pet means a domestic or tamed animal or bird kept for companionship or pleasure and treated with care and affection, excluding dogs trained for used in law enforcement, or dogs used to guide or care for humans. Portable Electronic Communication Device means a cell phone, smart phone or other device capable of communication, excluding mobile radios. Amend Sec. 2-6-20. Care of County-owned motor vehicle. The operator of a County-owned vehicle shall report every noted defect of the County-owned vehicle or its operation to the County Shop in person or on the appropriate form as soon as possible to assure proper maintenance attention. Add Sec. 2-6-30. Assignment of County-owned vehicles. The assignment of County-owned vehicles used to conduct County business fall into one of the two (2) following categories: (1) take-home vehicle assignment, and (2) daily vehicle assignment. No employee may use more than one category (i.e., an employee may not receive a take-home vehicle and use a daily vehicle). When a conflict or question arises as to which category is appropriate, the decision of the Board of County Commissioners will be final. Every person assigned a County-owned motor vehicle shall be required to sign an Agreement for Use of Assigned County-Owned Motor Vehicle, as found in Appendix 2-D. A. Take-Home Vehicle Assignment. A take-home vehicle assignment may be provided to those employees who have management or supervisory duties/responsibilities and are routinely expected to respond to operational needs from the employee's residence. (Sheriff's Office and Coroner's Office fall under this section.) These vehicles are provided for use while commuting between a residence and a work location, in addition to using them for business purposes during the normal workweek. Typically, these employees occupy positions where it is impractical to implement a requirement to proceed to a central dispatch point to obtain a County vehicle, particularly in the event of an operational emergency. Each Elected Official or Department Head must annually, by May 15th, submit to the Fleet Manager a listing of staff assigned to take-home vehicles, along with justification for approval by the Board of County Commissioners. B. Daily Vehicle Assignment. A daily vehicle assignment may be provided for those employees whose positions have been approved to use a County-owned vehicle. A daily assigned vehicle may be provided to those employees whose positions routinely require 4-wheel drive or off road access, county building maintenance or delivery, county road work, specialized equipment, community projects that require equipment or multiple people to be transported to a job site. These vehicles must be parked during the weekend and overnight, at a County facility. Each Department Head must annually submit to the Fleet Manager a listing of staff assigned a daily vehicle for approval by the Board of County Commissioners. Amend Sec. 2-6-40. Use of County-owned motor vehicles. The following rules shall apply to the use of County-owned motor vehicles: A. With the exception of the circumstances described in D. below, County-owned motor vehicles shall be used only in the conduct of County business. No County officer or employee shall transport persons in any County-owned motor vehicle unless such transportation is necessary in the conduct of County business. B. All County officers and employees who operate County-owned motor vehicles must have a valid Driver's license. C. Under no circumstances are alcoholic beverages or controlled substances to be consumed, used, or transported in County-owned motor vehicles, except for law enforcement evidence. Under no circumstances are persons who have consumed alcoholic beverages or controlled substances allowed to operate County-owned motor vehicle for up to six (6) hours following consumption. D. County officers and employees assigned take-home vehicles are authorized to drive such vehicles to and from work. They are prohibited from using these vehicles during non-work hours for personal use (e.g. weekends or holidays), except in response to an operational emergency. However, because they have no other form of transportation during the normal work hours, the following exceptions are authorized: 1. Travel to and from lunch or incidental/personal errands — pursuant to the "de minims" usage exemptions set forth in IRS Publication 15-B, Employers Tax Guide to Fringe Benefits. E. County officers and employees will be authorized to park personal vehicles at County facilities in order to pick-up daily assigned vehicles. F. All take-home or daily assigned vehicles will be required to be marked with Weld County logo and individual identification number, except for under-cover vehicles. G. Operators of County-owned motor vehicles shall drive in a safe and courteous manner at all times and in compliance with all traffic laws. Operators shall be responsible to pay any tickets received and shall be held accountable for any damage to the vehicle due to negligence on the part of the operator. Any and all accidents must be reported to Weld County Department of Human Resources within 24 hours of the accident and in accordance with the procedures set forth in Section 2-6-50, below. H. Only County officers and employees are allowed to drive County-owned motor vehicles, except in the event of emergency, or they are employees of the contractor for County Shop Operations or an agent of Weld County. I. Seat belts must be worn at all times during the use of a County-owned motor vehicle, including passengers who are transported via the vehicle. J. Smoking is prohibited in all County-owned motor vehicles. If determined that smoking has been in the vehicle, the assignment of the vehicle will be subject to revocation. K. While driving a County-owned motor vehicle, if employees must use a Portable Electronic Communication Device, they are required to use a"hands-free" device, or pull off the road. L. The use of a take-home vehicle used to commute to and from work may be a taxable, non-cash fringe benefit of $1.50 per one way per day commute ($3.00 for a round trip commute per day), under federal tax regulations. IRS Publication 15-B, Employers Tax Guide to Fringe Benefits should be consulted. As such, this may be included as taxable income on employees wage and tax statements. It is the responsibility of the Elected Official or Department Head to ensure that employees assigned take-home vehicles, properly record the number of trips on a monthly basis. All County officers and employees who use County-owned vehicles are required to adhere to all applicable local and State and Federal tax laws. M. The Take-Home Vehicle Use Agreement will be required to be on file with the Fleet Manager for each County officer or employee assigned a take-home vehicle. N. County officers and employees who are provided a take-home vehicle should not house those vehicles outside of Weld County, even if their residences are located in other counties. However, the Board of County Commissioners may grant exceptions to this rule, if operational requirements necessitate. O. All County officers and employees who use County-owned vehicles are required to adhere to all applicable local and State traffic laws. P. The only passengers allowed in vehicles are County officers and employees, or passengers involved on County business. No pets are allowed at any time. Operators of County-owned motor vehicles shall not pick up hitchhikers. Amend Sec. 2-6-50. Seat belt use. All drivers will wear seat belts while operating County-owned motor vehicles or when operating personal vehicles on County business. Drivers will be responsible to ensure that all passengers in the vehicle have fastened their seat belts while the vehicle is in motion. Amend Sec. 2-6-60. County-owned motor vehicle operation damage report. The Department of Human Resources shall administer the vehicle operation damage report program, including all forms and procedures. The driver of any County-owned motor vehicle is responsible for completing an accident report and submitting it to the Department of Human Resources within twenty-four (24) hours following any collision in which any damage may have been caused or any other situation in which there was damage caused to a County-owned motor vehicle. Amend Sec. 2-6-70. Responsibility for County-owned motor vehicle. When a County-owned motor vehicle is assigned to an individual for use outside working hours, the individual to whom the vehicle is assigned shall be responsible for affording the maximum protection practical against theft, vandalism, damage and the elements by placing such vehicle in a garage or carport if available. The minimum of such protection shall be assurance that such vehicle is off-street at night when not in actual use. Amend Sec. 2-6-80. Disciplinary action for misuse of County-owned motor vehicles. Any employee who uses a County-owned motor vehicle otherwise than for use in the conduct of County business or in other violation of this policy shall be subject to disciplinary action pursuant to the provisions of Chapter 3, Article III of this Code. Amend Sec. 2-6-90. Liability for costs of misuse. A County officer or employee who misuses a County-owned motor vehicle shall be liable to the County for the actual cost proximately resulting from any misuse by him or her of such County- owned motor vehicle. Amend Sec. 2-6-100. Responsibility of superiors for misuse of County-owned motor vehicles. A superior is liable for disciplinary action and/or the actual cost of damages resulting from any misuse by a County employee to the extent that the superior allows, directs or authorizes the misuse of a County-owned motor vehicle. Amend Sec. 2-6-110. Costs of misuse of County-owned motor vehicles. A. Actual costs of misuse of a County-owned motor vehicle shall include the following: 1. Expense of operation. Expense of operation of a County-owned motor vehicle for the distance traveled during such misuse, or where the misuse amounts to an unreasonable deviation from the distance traveled in excess of the shortest practical route, computed on a mileage basis in accordance with the schedule of mileage rates established by the Board of County Commissioners for the payment of private mileage claims of County employees. 2. Property damage. Any and all property damage to the County-owned motor vehicle and other County property, proximately resulting from such misuse; provided, however, that a credit shall be allowed the County officer or employee equal to any amount paid to the County by a third party. 3. Reimbursement to County. The amount of any judgment or claim not covered by insurance that the County pays by reason of the death, injury or damage to persons or property arising out of misuse of a County-owned motor vehicle, including interest at the legal rate accruing from the time of payment by the County. B. In no event shall these rules be construed as conferring a right of subrogation on the part of insurance carriers for County-owned motor vehicles where no such right existed at the time of the adoption of these rules or independently thereof. These rules are intended to provide rules for the use of County-owned motor vehicles as between the County and its officers and employees only, and shall not affect in any way rights and obligations of third parties, including insurance carried for the County-owned motor vehicles. Amend Sec. 2-6-120. Investigation, determination and collection of costs of misuse of County-owned motor vehicles. The department head shall in each case investigate, determine the costs attributable to misuse (with the assistance of the County Shop Project Manager and Fleet Manager), and collect the amount of actual costs attributed to the misuse of County-owned motor vehicles by employees of his or her department. Money collected from the employee shall be deposited in the County Treasury to the credit of the fund supporting operation of the vehicle which was misused. Amend Sec. 2-6-130. Appeals. Any County employee involved in the misuse of a County-owned motor vehicle shall be given an opportunity to give an explanation. Such employee shall have the right within ten (10) days after service upon him or her of a demand in writing for reimbursement of costs of misuses, to demand a hearing before the Board of County Commissioners, pursuant to the procedures set forth in Section 2-4-10 of this Code. Amend Sec. 2-6-140. Maintenance. County officers and employees who are assigned responsibility for a County vehicle shall ensure regular maintenance by County Shop standards and safety inspections are conducted. Additional maintenance or safety requirements for County-owned motor vehicles or equipment may be required by the Supervisor of the County Shops, although not specifically provided for in this Section. Amend Sec. 2-6-150. Accidents. In case of an accident involving a County-owned motor vehicle, the operator should immediately notify proper law enforcement authorities, regardless of the extent of damage to the vehicles involved. A. If the extent of the damage and conditions at the accident scene warrant, the operator shall contact his or her immediate supervisor who will ask the Communications Center to coordinate towing service through the County's fleet maintenance contractor. If the employee's supervisor cannot be reached, contact should be made with the appropriate Elected Official or department head or the Department of Human Resources. Should law enforcement authorities at the scene determine a need for immediate removal of the vehicle, they shall have the discretion to contact a private towing service. B. No later than the next regular workday, the operator shall notify his or her immediate supervisor (if contact was not made at the time of the accident), Elected Official or department head of the accident and submit to the supervisor the Accident Exchange Information Report received from the other driver at the scene of the accident. The supervisor shall ensure that all reports and forms are accurately completed, submit them to the Human Resources Department and then have the employee complete any injury reports as detailed in Chapter 3, Article VIII of this Code. Failure to report an accident or a high incidence of accidents by a driver shall result in review by the Elected Official, department head and/or Finance Officer, who shall recommend appropriate action. C. The supervisor shall coordinate obtaining repair estimates with the County's fleet maintenance contractor. Repair estimates will be forwarded to the Humans Resource Department for submission with the accident report for claim adjustment. Departments will be assessed five hundred dollars ($500.00) for repairs exceeding that amount. Amend Sec. 2-6-160. County equipment. Remainder of Section — No change. Amend Sec. 2-6-170. Two-way radio equipment. All County-owned motor vehicles and equipment operated during emergency situations, such as blizzards or flooding, shall be equipped with two-way radio equipment. If such equipment is not regularly available in a vehicle, the supervisor shall request the issuance of such, on a temporary basis, from the Communications Department, if available. Amend Sec. 2-6-180. County-Owned Motor vehicle records check. Applicants selected by Elected Officials or Department Heads for employment to a position that requires driving of a County-owned motor vehicle or equipment will be required to complete a Motor Vehicle Records Check form. The Department of Human Resources will forward the form to the State for search of the individual's traffic record. In addition, past employers will be checked for the applicant's driving ability and driving record. This will prevent the County from employing high-risk individuals and thus help the County to reduce its liability exposure. The Motor Vehicle Records Check form will be automatic for employees of Public Works, Buildings and Grounds, Building Inspection, Planning, Health, Communications, Information Technology, Purchasing, Human Services and all sworn personnel for the Sheriffs Office who are routinely operating County-owned motor vehicles. All other departments should identify on the personnel requisition form those positions that will require driving a County-owned motor vehicle so that a motor vehicle records check may be conducted for personnel employed for those positions. It takes approximately two (2)weeks to complete the checks. In order not to hold up employment for those positions, individuals employed will be required to sign a statement of understanding to the effect that driving of County-owned motor vehicles is a requirement for the position and a poor driving record will be grounds for dismissal as a part of the regular probation period. Amend Sec. 2-6-190. Miscellaneous County-owned motor vehicle policies. A. Driver's license. All drivers of County vehicles shall show proof of a valid driver's license, of the class required for the type of vehicle driven. B. Vehicle access. Hours of access to all vehicles in the main shop will be from 6:00 a.m. to 6:00 p.m., Monday through Friday. Special arrangements, including early departure, late arrival and assignment of vehicles to employees whose positions require after-hours availability of County vehicles, must be made with the appropriate department head to utilize vehicles after working hours. C. Centralized vehicle pool. If a vehicle assigned to a particular department is not in use by that department's personnel, it shall be available for use by other County personnel. Request for such use shall be made by the department head to the employee assigned responsibility for that vehicle. D. Exemptions. Law enforcement vehicles or emergency vehicles shall be exempt from the provisions of this Article which, because of the nature of said vehicle usage, are not applicable. E. Agreement for use of soil for road purposes. Prior to the County using its equipment to remove earth material from other than County property and easements for the construction of County roads, the County and the owner of the property will complete an "Agreement for Use of Soil for Road Purposes," which will include the total estimated quantity of material to be removed; a project number; the legal description of the property; and any other provisions agreed to by the owner and the County. Said agreement shall be forwarded to the Clerk to the Board for inclusion in the official records of the County. ARTICLE XII — Miscellaneous Policies Amend Sec. 2-12-90. Use of private automobile. Some positions require, as a condition of employment, the use of the employee's vehicle in conducting assigned duties. Employees will be reimbursed mileage based on two cents less than the Internal Revenue Service mileage rate. This mileage rate covers all automobile expenses such as fuel, maintenance, towing, repairs, tires, depreciation and insurance. No reimbursement will be made for vehicle repair costs regardless of whether it results from the traveler's act or acts of others. In addition to the standard mileage allowance, tolls and parking fees are also reimbursable expenses if the use of the toll way is cost effective or necessary. Weld County will not reimburse employees for parking tickets,fines for moving violations or vehicle towing charges. Mileage is measured from the employee's home to the destination and return, or, from the employees Department Address to the destination and return, whichever is less. Mileage between an employee's residence and primary place of work is not reimbursed. When two or more passengers travel in one private automobile on official county business only one employee may claim reimbursement for mileage. Personal vehicles may be used in lieu of commercial airline travel. Mileage will be reimbursed at the established current rate but reimbursement for mileage cannot exceed the cost of coach/economy airfare. The County is not liable for damage which may occur to the employee's vehicle while on County business. Add Sec. 2-12-160. Travel, lodging, meals, rental cars. It is the policy of Weld County to reimburse staff for reasonable and necessary expenses incurred in connection with approved travel on behalf of Weld County. Travelers seeking reimbursement should incur the lowest reasonable travel expenses and exercise care to avoid impropriety or the appearance of impropriety. If a circumstance arises that is not specifically covered in this travel policy, then the most conservative course of action should be taken. A. Permissible prepaid travel expenses. Before the travel, Weld County may issue prepayments for airfare, conference registration fees and cash advances. If an employee receives a cash advance they must complete the personal expense claim to settle up the advance within 14 day of their return. Normal procurement and payment policies will apply. B. Lodging (commercial). The cost of overnight lodging may be reimbursed to the traveler if the authorized travel is over 45 miles from the traveler's home or primary worksite, whichever is closer to the hotel. Weld County will reimburse lodging expenses at reasonable, single occupancy or standard business/government room rates. When the hotel or motel is the conference or convention site, reimbursement will be limited to the conference rate. Reimbursement for lodging is for commercial lodging only. C. Meals and incidentals (conference/training). The Weld County Home Rule Charter says that employees will be reimbursed for actual expenses incurred while on county business. This includes, but is not limited to, the cost of meals and incidentals incurred while attending conferences and training according to the following rules: 1. Cost of the meal is to be reasonable. 2. Original, itemized receipts are required. If an itemized receipt is not turned in, no reimbursement will be allowed. 3. If meals are provided as part of the conference or built into the standard hotel room cost, reimbursement will not be allowed. 4. Copy of the conference or meeting agenda (meeting schedule) must be included with the reimbursement request. 5. Personal entertainment expenses, including in-flight movies, headsets, health club facilities, hotel pay per-view movies, in-theater movies, social activities and related incidental costs are not reimbursable. 6. Cost of"snacks" other than a meal will not be allowed. 7. No reimbursement for alcohol. D. Meals (Single day travel). The Weld County Home Rule Charter says that employees will be reimbursed for actual expenses incurred while on county business. This includes, but is not limited to, the cost of meals and incidentals incurred during single day travel according to the following rules: 1. Single day travel may be reimbursed if appropriate business protocol applies. 2. Original, itemized receipt must be turned in. 3. State on the receipt the business purpose of the meal. 4. If training course, provide copy of agenda. If meal is provided no reimbursement will be made. E. Accounting for savings by early arrival and/or late departure. If an officer or employee chooses to arrive early for a conference or meeting to take advantage of reduced airfare, the officer or employee must reconcile the standard economy airfare with the reduced airfare, the additional hotel and meal expenses, and any other expenses that were incurred because of early arrival. This reconciliation is to be submitted with the expense report. If the officer or employee chooses to arrive early or stay at a location after a conference has ended for personal reasons, the employee will not be reimbursed for hotel or meals for the time not spent on County business. An officer or employee is allowed to depart the day before the conference or meeting begins and stay one day after the conference ends if the conference ends late in the day or if airlines don't accommodate travel that day. BE IT FURTHER ORDAINED by the Board that the Clerk to the Board be, and hereby is, directed to arrange for Colorado Code Publishing to supplement the Weld County Code with the amendments contained herein, to coincide with chapters, articles, divisions, sections, and subsections as they currently exist within said Code; and to resolve any inconsistencies regarding capitalization, grammar, and numbering or placement of chapters, articles, divisions, sections, and subsections in said Code. BE IT FURTHER ORDAINED by the Board, if any section, subsection, paragraph, sentence, clause, or phrase of this Ordinance is for any reason held or decided to be unconstitutional, such decision shall not affect the validity of the remaining portions hereof. The Board of County Commissioners hereby declares that it would have enacted this Ordinance in each and every section, subsection, paragraph, sentence, clause, and phrase thereof irrespective of the fact that any one or more sections, subsections, paragraphs, sentences, clauses, or phrases might be declared to be unconstitutional or invalid. Affidavit of Publication STATE OF COLORADO ss. County of Weld, I Kiara Garrett of said County of Weld, being duly sworn, say that I am an advertising clerk of THE GREELEY TRIBUNE, that the same is a daily newspaper of general circulation and printed and published in the City of Greeley, in said county and state;that the notice or advertisement, of which the annexed is a true copy, has been published in said daily newspaper for consecutive(days):that the notice was published in the regular and entire issue of every number of said newspaper during the period and time of publication of said notice, and in the newspaper proper and not in a supplement thereof; that the first publication of said notice was contained in the Twenty-third day of September A.D. 2015 and the last publication thereof: in the issue of said newspaper bearing the date of the Twenty-third day of September A.D. 2015 that said The Greeley Tribune has been published continuously and uninterruptedly during the period of at least six months next prior to the first issue thereof contained said notice or advertisement above referred to; that said newspaper has been admitted to the United States mails as second-class matter under the provisions of the Act of March 3,1879, or any amendments thereof; and that said newspaper is a daily newspaper duly qualified for publishing legal notices and advertisements within the meaning of the laws of the State of Colorado. September 23,2015 Total Charges: S145.80 23rd day of September 2015 My Commission Expires 6/14/17 ./Vd°1 / 14 Notary Public ROBERT LITTLE NOTARY PUBLIC STATE OF COLORADO ti NOTARY ID 20014018494 MY COMMISSION EXPIRES JUNE 14,2017 A. Take-Home Vehicle Assignment. A take-home vehicle assignment may be•pro- NOTICE OF vided to those employees who have management or supervisory duties/responsibili- FIRST READING OF ORDINANCE ties and are routinely expected to respond to operational needs from the employee's residence.(Sheriff's Office and Coroner's Office fall under this section.) These Pursuant to the Weld County Home Rule Charter,Ordinance Number 1 7 pub- vehicles are provided for use while commuting between a residence and a work Ioca- lished below,was introduced and,on motion duly made and seconds approved lion,in addition to using them for business purposes during the normal workweek. ' Typically,these employees occupy positions where it is impractical to implement a upon first reading on September 14,2015,A public hearing and second reading is scheduled to be held in the Chambers of the Board,located within the Weld County requirement to proceed td a central dispatch point to obtain a County vehicle, n - laxly in the event of an operational emergency. Each Elected Official or Department Administration Building,1150 O Street,Greeley,Colorado 80631,on October 5, nt 2015.All persons in any manner interested in the reading of said Ordinance are Head must annually,by May 15th,submit to the Fleet Manager a listing of staff requested to attend and may be heard. Please contact the Clerk to the Board's office n to taCommissioners. ke-home vehicles,along with justification for approval by the Board of at phone(970)336-7215,Extension 4225,or fax(970)336-7233,prior to the day of CountyB s the hearing if,as the result of a disability,you require reasonable accommodations a Daily Vehicle positions h A daily approvedsog e a County-owned y be provided l those in order to participate in this hearing. Any backup material,exhibits or information daily assigesned whose d vehiclepositions be have approved oved to pee a s whoa vehrolute. e previously submitted to the Board of County Commissioners concerning this matter dal as4 ed rve or may road access,to those employees whose positions o routinely may be examined in the office of the Clerk to the Board of County Commissioners, require 4-wheel o drive off equipment,county un building yr maintenance that srequire t delivery, located within the Weld County Administration Building,1150 O Street,Greeley, county multiple road work,to bet transported or to j community se a hi e ut equipment Colorado,between the hours of 8:00 a.m.and 5:00 p.m.,Monday thru Friday,or may or duringe people d and overnight, to a job site. These vehicles must be perked be accessed through the Weld County Web Page(www.co..weld.co.us). E-Mail mes- n the weekend the oveMig a at a�ounty facility. Each Department et Head must sages sent to an individual Commissioner may not be included in the case file. To approval submit to an Fleet Manager a listing r stall assigned a daily vehicle for' ensure inclusion of your E-Mail correspondence into the case file,please send a copy approval by - Board of of Cory ty owned motor oto. to egesick@co.weld.co.us. Amend Sec.2-6-40. Use County-owned vehicles. The following rules shall apply to the use of County-owned motor vehicles: ORDINANCE NO. 2015-17 A. With the exception of the circumstances described in D.below,County-owned ORDINANCE TITLE: IN THE MATTER OF REPEALING AND REENACTING,WITH motor vehicles shat be used only h AMENDMENTS,CHAPTER 2 ADMINISTRATION,OF THE WELD COUNTY CODE car or employee in sfns in conduct n of County business.motor Noeh County uoffi- nless DATE OF NEXT READING: October 5,2015,at 9:00 a.m. p oyes shall transport persons in any County-owned vehicle unless such transportation is necessary in the conduct of County business. BOARD OF COUNTY COMMISSIONERS B. All County officers and employees who operate County-owned motor vehicles WELD COUNTY,COLORADO must have a valid Driver's license. C. Under circumstances are alholic beveraes or controlled substances to DATED: September 18,2015 be consumed, used,or transported ices County owned motor vehicles,except for law PUBLISHED: September 23,2015,in the Greeley Tribune enforcement evidence. Under no circumstances are persons who have consumed •».... alcoholic beverages or controlled substances allowed to operate County-owned motor vehicle for up to six(6)hours following consumption. WELD COUNTY D. County officers and employees assigned take-home vehicles are authorized to CODE ORDINANCE 2015-17 • drive such vehjples to and from work. They are prohibited from using these vehicles during non-work hours for personal use(e.g.weekends or holidays),except in IN THE MATTER OF REPEALING AND REENACTING,WITH AMENDMENTS, response to an operational emergency. However,because they have no other form of CHAPTER 2 ADMINISTRATION,OF THE WELD COUNTY CODE transportation during the normal work hours,the following exceptions are authorized. 1. Travel to and from lunch or incidental/personal errands—pursuant to the"de BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF THE minims"usage exemptions set forth in IRS Publication 15-B,Employers Tax Guide to COUNTY OF WELD,STATE OF COLORADO: Fringe Benefits. E. County officers and employees will be authorized to park personal vehicles at WHEREAS,the Board of County Commissioners of the County of Weld,State of County facilities in order to pick-up daily assigned vehicles. F. All take-home or daily assigned vehicles will be required to be marked with Weld Colorado,pursuant to Colorado statute and the Weld County Home Rule Charter,is vested with the authority of administering the affairs of Weld County,Colorado,and G. Operatorsty logo and o individual u y- identification ton number,shall drive fern a under-cover vehicles. G. of County-owned motor vehicles in a safe and courteous the Board of County Commissioners,on December 28,2000,adopted manner at all times and in compliance with all traffic laws. Operators shall be respon- WHEREAS,Weld County Code Ordinance 2000-1,enacting a comprehensive Code for the County stele to pay any oce negligence�e nd one paall be hekl erator. Any n fnr any demente to of Weld,including the codification of all previously adopted ordinances of a general the eporte doe to Contyon the t of the operator. s within ed all accidents must and permanent nature enacted on or before said date of adoption,and be reported to Weld County Department Human Resources 24 hours of the accident and in accordance with the procedures set forth in Section 2-6-50,below. WHEREAS,the Weld County Code is in need of revision and clarification with regard H. Only County officers and employees are allowed to drive County-owned motor to procedures,terms,and requirements therein. vehicles,except in the event of emergency,or they are employees of the contractor for County Shop Operations or an agent of Weld County. NOW,THEREFORE,BE IT ORDAINED by the Board of County Commissioners of. I. Seat belts must be worn at all times during the use of a County owned motor the County of Weld,State of Colorado,that certain existing Chapters of the Weld vehicle,including passengers who are transported via the vehicle. J. Smoking is prohibited in all County-owned motor vehicle County Code be,and hereby are,repealed and re-enacted,with amendments,and s. If determined that the various Chapters are revised to read as follows. smoking has been in the vehicle,the assignment of the vehicle will be subject to revo- cation. CHAPTER 2 K.ectronic While owned they mo if rtb ADMINISTRATION El CommunicationdrivingaCounty- Device, tor arevehicle,required to employees use a"hands-freemustuse"a devPoicae,orle pull off the road. ARTICLE III—Planning and Zoning Matters L. The use of a take-home vehicle used to commute to and from work may be a taxable,non-cash fringe benefit of$1.50 per one way per day commute($3.00 for Amend Sec.2-3-30. Collateral for improvements. a round trip commute per day),under federal tax regulations. IRS Publication 15-B, A. General Requirements for Collateral:-No change. Employers Tax Guide to Fringe Benefits should be consulted. As such,this may be included as taxable income on employees wage and tax statements. It is the B. The three(3)types of collateral listed below are acceptable to the County: I responsibility of the Elected Official or Department Head to ensure that employees 1 and 2—No change. assigned take-home vehicles,properly record the number of trips on a monthly basis. 3. A cash deposit made with the Board,equivalent to one hundred percent(100%) All oent all officers and employees who use County-owned vehicles are required to of the value of the improvements set forth in the Improvements Agreement.In theapplicable local and State and Federal tax laws. event the applicant is required to warranty the improvements,the applicant shall M. The Take-Home Vehicle Use Agreement will be required to be on file with the replace the original deposit with a deposit in the amount of fifteen percent(15%O Fleet Manager for each County officer or employee assigned a take-home vehi of the original amount and those funds shall remain available to the County until N. County officers and employees who are provided a take-home vehicle should not released by the County at the end of the warranty period. Material haulers may pay house those vehicles outside of Weld County,even if their residences are located in the cash deposit quarterly on an agreed upon amount per ton hauled,beginning three other counties. However,the Board of County Commissioners may grant exceptions (3)months following the start of production. to this rule,if operational.requirements necessitate. Remainder of Section—No change. O. All County officers and employees who use County-owned vehicles are required ARTICLE VI- Use of Motor Vehicles by County officers and employees to adhere to all applicable local and State traffic laws. Amend Sec.2-6-10. Definitions. P. The only passengers allowed in vehicles are County officers and employees,or The definitions of this Section shall govern the construction of the policy contained in passengers involved on County business. No pets are allowed at any time.Operators this Article,unless the context otherwise requires: of County-owned motor vehicles shall not pick up hitchhikers. Amend Sec.2-6-50. Seat belt use. All drivers will wear seat belts while operating County-owned motor vehicles or when Employees means all County employees,except incumbents of elective offices. Pet means a domestic or tamed animal or bird kept for companionship or pleasure thatra l operating personal vehicles on County business.Drivers will be responsible to ensure passengers in the vehicle have fastened their seat belts while the vehicle is and treated with care and affection,excluding dogs trained for used in law enforce- meet,or dogs used to guide or care for humans. in motion. Portable Electronic Communication Device means a cell phone,smart phone or other device capable of communication,excluding mobile radios. Amend Sec.2-6-60. County-owned motor vehicle operation damage report. • ee Department of Human Resources shall administer the vehicle operation damage Amend Sec.2-6-20. Care of County owned motor vehicle, port program,including all forms and procedures.The driver of any County-owned The operator of a County-owned vehicle shall report every noted defect of the County- Department vehicle is responsible for completing an accident report and submitting it to the owned vehicle or its operation to the County Shop in person or on the appropriate in in which any t of Human Resources within twenty-four(24)hours following an collision form as soon as possible to assure proper maintenance attention, damage may have been caused or any other situation in which there was damage caused to a County-owned motor vehicle. • Add Sec.2-6-30. Assignment of County-owned vehicles. Amend Sec.2-6-70. Responsibility for County-owned motor vehicle. The assignment of County-owned vehicles used to conduct County business fall into one of the two(2)following categories:(1)take-home vehicle.assignment,andworkin When a County-owned motor vehicle is the vehicle an individual for use outside (2)daily vehicle assignment. No employee may use more than one category(i.e., affordinghours,the individual to whom vehicle is assigned shall be responsible for an employee may not receive a take-home vehicle and use a daily vehicle). When element by e maximum protection practical against theft,vandalism,damage and the a conflict or question arises as to which category is appropriate,the decision of thesu placing such vehicle in a garage or carport if available.The minimum of Board of County Commissioners will be final. Every person assigned a County-owned act ah puse ction shall be assurance that such vehicle is off-street at night when not in motor vehicle shall be required to sign an Agreement for Use of Assigned Countyl- Owned Motor Vehicle,as found in Appendix 2-D. Amend Sec.2-6-80. Disciplinary action for misuse of County-owned motor vehicles. Any employee who uses a County-owned motor vehicle otherwise than for use in the conduct of County business or in other violation of this policy shall be subject to disci- plinary action pursuant to the provisions of Chapter 3,Article III of this Code. Amend Sec.2-6-90. Liability for costs of misuse. A County officer or employee who misuses a County-owned motor vehicle shall be liable to the County for the actual cost proximately resulting from any misuse by him or her of such County-owned motor vehicle. Amend Sec.2-6-100. Responsibility of superiors for misuse of County-owned motor vehicles. A superior is liable for disciplinary action and/or the actual cost of damages resulting from any misuse by a County employee to the extent that the superior allows,directs Building Inspection,Planning,Health,Communications,Information Technology, or authorized the misuse of a County-owned motor vehicle. Purchasing,Human Services and all sworn personnel for the Sheriff's Office who are routinely operating County-owned motor vehicles.AU other departments should Amend Sec.2-6-110. Costs of misuse of County-owned motor vehicles. identify on the personnel requisition form those positions that will require driving a A. Actual costs of misuse of a County-owned motor vehicle shall include the follow- County-owned motor vehicle so that a motor vehicle records check may be conducted ing: for personnel employed for those positions.It takes approximately two(2)weeks to complete the checks.In order not to hold up employment for those positions,individu- 1. Expense of operation.Expense of operation of a County-owned motor vehicle als employed will be required to sign a statement of understanding to the effect that for the distance traveled during such misuse,or where the misuse amounts to an driving of County-owned motor vehicles is a requirement for the position and a poor unreasonable deviation from the distance traveled in excess of the shortest practical driving record will be grounds for dismissal as a part of the regular probation period. route,computed on a mileage basis in accordance with the schedule of mileage rates established by the Board of County Commissioners for the payment of private mileage Amend Sec.2-6-190. Miscellaneous County-owned motor vehicle policies. claims of County employees. A. Driver's license.All drivers of County vehicles shall show proof of a valid driver's 2. Property damage.Any and all property damage to the County-owned motor license,of the class required for the type of vehicle driven. vehicle and other County property,proximately resulting from such misuse;provided, however,that a credit shall be allowed the County officer or employee equal to any B. Vehicle access.Hours of access to all vehicles in the main shop will be from amount paid to the County by a third party. 6:00 a.m.M 6:00 p.m.,Monday through Friday.Special arrangements,including early 3. Reimbursement to County.The amount of any judgment or claim not covered by departure,late arrival and assignment of vehicles to employees whose positions insurance that the County pays by reason of the death,injury or damage to persons require after-hours availability of County vehicles,must be made with the appropriate or property arising out of misuse of a County-owned motor vehicle;including interest department head to utilize vehicles atter working hours. at the legal rate accruing from the time of payment by the County. C. Centralized vehicle pool.If a vehicle assigned to a particular department is not in B. In no event shall these rules be construed as conferring a right of subrogation use by that department's personnel,it shall be available for use by other County per- on the part of insurance carriers for County-owned mot aor vehicles where no such sonnel.Request for such use shall be made by the department head to the employee right existed at the time of the adoption of these rules or independently thereof.These assigned responsibility for that vehicle. rules are intended to provide rules for the use of County-owned motor vehicles as D. Exemptions.Law enforcement vehicles or emergency vehicles shall be exempt between the County and its officers and employees only,and shall not affect in any from the provisions of this Article which,because of the nature of said vehicle usage, way rights and obligations of third parties,including insurance carried for the County- are not applicable. owned motor vehicles. E. Agreement for use of soil for road purposes.Prior to the County using its equip- Amend Sec.2-6-120. Investigation,determination and collection of costs of misuse of ment to remove earth material from other than County property and easements for the County-owned motor vehicles. construction of County roads,the County and the owner of the property will complete The department head shall in each case investigate,determine the costs attribut- an"Agreement for Use of Soil for Road Purposes,"which will include the total esti- able to misuse(with the assistance of the County Shop Project Manager and Fleet mated quantity of material to be removed;a project number;the legal description of Manager),and collect the amount of actual costs attributed to the misuse of County- the property;and any other provisions agreed to by the owner and the County.Said owned motor vehicles by employees of his or her department.Money collected from agreement shall be forwarded to the Clerk to the Board for inclusion in the official the employee shall be deposited in the County Treasury to the credit of the fund sup- records of the County. porting operation of the vehicle which was misused. ARTICLE XII—Miscellaneous Policies Amend Sec.2-12-90. Use of private automobile. Amend Sec.2-6-130. Appeals. Some positions require,as a condition of employment,the use of the employee's Any County employee involved in the misuse of a County-owned motor vehicle shall vehicle in conducting assigned duties.Employees will be reimbursed mileage based be given an opportunity to give an explanation.Such employee shall have the right on two cents less than the Internal Revenue Service mileage rate.This mileage rate within ten(10)days after service upon him or her of a demand in writing for reim- covers all automobile expenses such as fuel,maintenance,towing,repairs,tires, bursement of costs of misuses,to demand a hearing before the Board of County depreciation and insurance. No reimbursement will be made for vehicle repair costs Commissioners,pursuant to the procedures set forth in Section 2-4-10 of this Code. regardless of whether it results from the traveler's'act or acts of others. In addition to the standard mileage allowance,tolls and parking fees are also reimbursable Amend Sec.2-6-140. Maintenance. expenses if the use of the toll way is cost effective or necessary. Weld County will County officers and employees who are assigned responsibility for a County vehicle not reimburse employees for parking tickets,fines for moving violations or vehicle shall ensure regular maintenance by County Shop standards and safety inspections towing charges. Mileage is measured from the employee's home to the destination are conducted.Additional maintenance or safety requirements for County-owned and return,or,from the employees Department Address to the destination and return, motor vehicles or equipment may be required by the Supervisor of the County Shops, whichever is less. Mileage between an employee's residence and primary place of although not specifically provided for in this Section. work is not reimbursed. When two or more passengers travel in one private autonto- bile on official county business only one employee may claim reimbursement for mile- Amend Sec.2-6-150. Accidents, age. Personal vehicles may be used in lieu of commercial airline travel. Mileage will In case of an accident involving a County-owned motor vehicle,the operator should be reimbursed at the established current rate but reimbursement for mileage cannot immediately notify proper law enforcement authorities,regardless of the extent of exceed the cost of coach/economy airfare. damage to the vehicles involved. The County is not liable for damage which may occur to the employee's vehicle while on County business. A. If the extent of the damage and conditions at the accident scene war- Add Sec.2-12-160. Travel,lodging,meals,rental cars. rant,the operator shall contact his or her immediate supervisor who will ask the It is the policy of Weld County to-reimburse staff for reasonable and necessary Communications Center to coordinate towing service through the County's fleet main- expenses incurred in connection with approved travel on behalf of Weld County. tenance contractor.If the employee's supervisor cannot be reached,contact should be made with the appropriate Elected Official or department head or the Department Travelers seeking reimbursement should incur the lowest reasonable travel expenses of Human Resources.Should law enforcement authorities at the scene determine a and exercise care to avoid impropriety or the appearance of impropriety. If a circum- need for immediate removal of the vehicle,they shall have the discretion to contact a stance arises that is not specifically covered in this travel policy,then the most con- private towing service. servative course of action should be taken. B. No later than the next regular workday,the operator shall notify his or her immediate supervisor(if contact was not made at the time of the accident),Elected A. Permissible prepaid travel expenses.Before thetravel,Weld County may issue Official or department head of the accident and submit to the supervisor the Accident prepayments for airfare,conference registration fees and cash advances. If an Exchange Information Report received from the other driver at the scene of the acci- employeareceives a cash advance they must complete the personal expense claim dent.The supervisor shall ensure that all reports and forms are accurately completed, to settle up the advance within 14 day of their return. Normal procurement and pay- submit them to the Human Resources Department and then have the employee com- ment policies will apply. plate any injury reports as detailed in Chapter 3,Article VIII of this Code.Failure to report an accident or a high incidence of accidents by a driver shall result in review by B. Lodging(commercial).The cost of overnight lodging may be reimbursed to the the Elected Official,department head and/or Finance Officer,who shall recommend traveler'traveler if the authorized travel Is over 45 miles from the traveler's home or primary appropriate action. worksite,whichever is closer to the hotel. Weld County will reimburse lodging C. The supervisor shall coordinate obtaining repair estimates with the County's fleet expenses at reasonable,single occupancy or standard business/government room maintenance contractor.Repair estimates will be forwarded to the Humans Resource rates. When the hotel or motel is the conference or convention site,reimbursement Department for submission with the accident report for claim adjustment Departments will be limited to the conference rate.Reimbursement for lodging is for commercial' will be assessed five hundred dollars($500.00)for repairs exceeding that amount. lodging only. Amend Sec.2-6-160. County equipment. Remainder of Section—No change. C. Meals and incidentals(conference/training).The Weld County Home Rule Charter says that employees will be reimbursed for actual expenses incurred while on Amend Sec.2-6-170. Two-way radio equipment county business.This includes,but is not limited to,the cost of meals and incidentals All County-owned motor vehicles and equipment operated during emergency situa- incurred while attending conferences and training according to the following rules: tions,such as blizzards or flooding,shall be equipped with two-way radio equipment If such equipment is not regularly available in a vehicle,the supervisor shall request 1. Cost of the meal is to be reasonable. the issuance of such,on a temporary basis,from the Communications Department,if available. 2. Original,itemized receipts are required. If an itemized receipt is not turned in,no reimbursement will be allowed. Amend Sec.2-6-180. County-Owned Motor vehicle records check. Applicants selected by Elected Officials or Department Heads for employment to 3. B meals are provided as part of the conference or built into the standard hotel a position that requires driving of a County-owned motor vehicle or equipment will room cost,reimbursement will not be allowed. be required to complete a Motor Vehicle Records Check form.The Department of Human Resources will forward the form to the State for search of the individual's traf- 4. Copy of the conference or meeting agenda(meeting schedule)must be included fic record.In addition,past employers will be checked for the applicant's driving ability with the reimbursement request and driving record.This will prevent the County from employing high-risk individuals and thus help the County to reduce its liability exposure.The Motor Vehicle Records 5. Personal entertainment expenses,including in-flight movies,headsets,health Check form will be automatic for employees of Public Works,Buildings and Grounds, club facilities,hotel pay per-view movies,in-theater movies,social activities and , related incidental costs are not reimbursable. 6. Cost of"snacks"other than a meal will not be allowed. 7, No reimbursement for alcohol. D. Me' Ingle day tat,The Weld County"'.me Rule Charter says that employees will be reimbursed for actual expenses incurred while on county business. This includes,but is not limited to,the cost of meals and incidentals incurred during single day travel according to the following rules: 1.. Single day travel may be reimbursed if appropriate business protocol applies. 2. Original,itemized receipt must be turned in. 3. State on the receipt the business purpose of the meal. 4, If training course,provide copy of agenda. If meal is provided no reimbursement will be made. E. Accounting for savings by early arrival and/or late departure. If an officer or employee chooses to arrive early for a conference or meeting to take advantage of reduced airfare,the officer or employee must reconcile the standard economy airfare with the reduced airfare,the additional hotel and meal expenses,and any other expenses that were incurred because of early arrival. This reconciliation is to be submitted with the expense report.If the officer or employee chooses to.arrive early or stay at a location after a conference has ended for personal reasons,the employee will not be reimbursed for hotel or meals for the time not spent on County business. An officer or employee is allowed to depart the day before the conference or meeting begins and stay one day after the conference ends if the conference ends late in the day or if airlines don't accommodate travel that day. BE IT FURTHER ORDAINED by the Board that the Clerk to the Board be,and hereby Is,directed to arrange for Colorado Code Publishing to supplement the Weld County Code with the amendments contained herein,to coincide with chapters,articles, divisions,sections,and subsections as they currently exist within said Code;and to resolve any inconsistencies regarding capitalization,grammar,and numbering or placement'of chapters,articles,divisions,sections,and subsections in said Code. BE IT FURTHER ORDAINED by the Board,if any section,subsection.paragraph, sentence,clause,or phrase of this Ordinance is for any reason held or decided to be unconstitutional,such decision shall not affect the validity of the remaining portions hereof.The Board of County Commissioners hereby declares that it would have enacted this Ordinance in each and every section,subsection,paragraph,sentence, clause,and phrase thereof irrespective of the fact that any one or more sections, subsections,paragraphs,sentences,clauses.or phrases might be declared to be unconstitutional or invalid. The Tribune September 23,2015 Hello