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Home My WebLink About20150435.tiff AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN WELD COUNTY & Michael Baker Jr., Inc. Hazard Mitigation Plan THIS AGREEMENT is made and entered into this A day of_A.; 1 , 2015, by and between the County of Weld, a body corporate and politic of the State of Colorado, liy and through its Board of County Commissioners. whose address is 1151► "O" Street. Greeley. Colorado 80631 hereinafter referred to as "Counts." and Michael Baker Jr., Inc., a Pennsylvania corporation. who whose address is 165 South Union Boulevard. Suite#200 Lakewood, CO 80228, hereinafter referred to as"Contract Professional". WHEREAS, County desires to retain Contract Professional as an independent Contract Professional to perform services as more particularly set forth below: and WHEREAS, Contract Professional has the ability, qualifications, and time available to timely perform the services, and is willing to perform the services according to the terms of this Agreement. WHEREAS, Contract Professional is authorized to do business in the State of Colorado and has the time. skill. expertise. and experience necessary to provide the services as set forth below: NOW,THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibits A and B. each of which forms an integral part of this Agreement. Exhibits A and B are specifically incorporated herein by this reference. County and Contract Professional acknowledge and agree that this Agreement, including specifically Exhibits A and B, define the performance obligations of Contract Professional and Contract Professional's willingness and ability to meet those requirements. Exhibit A consists of Count's Request for Proposal (RFP) as set forth in -Proposal Package No. B1500040-. The REP contains all of the specific requirements of County. Exhibit B consists of Contract Professional's Response to County's Request for Proposal, the Weld County Hazard Mitigation Plan. The Response confirms Contract Professional's obligations under this Agreement. 2. Service or Work. Contract Professional agrees to procure the materials, equipment and/or products necessary for the project and agrees to diligently provide all services. labor. personnel and materials necessary to perform and complete the project described in Exhibits A and B. Contract Professional shall coordinate with Weld County to perform the services described on attached Exhibits A and B. Contract Professional shall faithfully perform the work in accordance with the standards of professional care. skill, training, diligence and judgment provided by highly competent Contract Professionals performing services of a similar nature to those described in this Agreement in the same geographic region in which the work is to be perfonned (the "Standard of Care"). Contract Professional shall further be responsible for the timely completion, and acknowledges that a failure to comply with the standards and requirements of Exhibits A and B within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. 3. Term. The term of'this Agreement begins upon the date of the execution of this Agreement by County, and shall continue through and until Contract Professional's completion of the responsibilities described in .201C- 6LiSS- I�-� - 00 E l.o f xhihits A and B. Both of the parties to this Agreement understand and agree that the laws of'the State of Colorado prohibit County from entering into Agreements which hind County for periods longer than one year. l heretore. within the thirty 13W days preceding the anniversary date of this Agreement. County shall notify Contract Professional if it wishes to renew this Contract. 4. Termination. County has the right to terminate this Agreement, with or without cause on thirty (30) days written nottee. Furthermore. this Agreement may he terminated at any time without notice upon a material breach of the terms of the Agreement. However, nothing herein shall he construed as giving Contract Professional the right to pros ide services under this Agreement beyond the time when sueh services become unsatisfactory to the County. If this Agreement is terminated by County. Contract Professional shall be compensated for, and such compensation shall be limited to. ( l ) the sum of the amounts contained in invoices which it has submitted and which have been approved by the County: (2) the reasonable value to County of the services which Contract Processional provided prior to the date of the termination notice. hut which had not yet been approved ti►r payment: and (3) the cost of any work which the County approves in writing which it determines is needed to accomplish an orderly termination of the work_ County shall he entitled to the use of all material generated pursuant to this Agreement upon termination. I!port termination. County shall take possession of all materials. equipment, tools and facilities owned by County which Contract Professional is using. by whatever method it deems expedient: and. Contract Professional shall deliver to County all drawings. drafts or other documents it has completed or partially completed under this Agreement. together with all other items, materials and documents which have been paid for by County. and these items, materials and documents shall be the property of County. Copies of work product incomplete at the time of termination shall he marked -DRAFT-INCOMPLETE.- Upon termination t'this Agreement by County. Contract Professional shall have no claim of any kind whatsoever against the County by reason of such termination, except for compensation fir work satisfactorily performed and'or materials described herein properly delivered. 5. Extension or Modification. Any amendments or modifications to this Agreement shall he in w Citing signed by both parties. No additional services or work performed by Contract Professional shall be the basis for additional compensation unless and until Contract Professional has obtained written authorization and • i ► Accordingly. no claim that the County has been m le t by County for such additional services. Ae.e,e rdin �. acknowledgement nt, . y unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall he the basis of any increase in the compensation payable hereunder. In the event that written authorization and acknowledgment by the County for such additional services is not timely executed and issued in strict • accordance with this Agreement, rights reement, Contract Professional's with respect to such additional services shall he for such additional services or work erfbnmed. In deemed ca�aned and such failure shall result in non-payment d P the event the County shall require changes in the scope. character. or complexity of the work to he pertormed. and said changes cause an increase or decrease in the time required or the costs to the Contract Professional for performance. an equitable adjustment in fees and completion time shall he negotiated between the parties and this Agreement shall he modified accordingly by a supplemental Agreement. Any claims by the Contract Professional fir adjustment hereunder must he made in writing prior to performance of any work covered in the anticipated supplemental Agreement. Any change in work made without such prior supplemental Agreement shall he deemed covered in the compensation and time provisions of this Agreement (,. Compensation/Contract Amount. Upon Contract Professional's successful completion of the services. and County's acceptance of the same. County agrees to pay an amount no greater than • S %9,536.(1() . which is the bid set torch in Exhibits A and B. Contract Professional acknowledges no payment in excess of that amount will he made by County unless a "change order- authorizing such additional payment has been specifically approved by the Director of Weld County Office of Emergency Management. or by ti►rmial resolution of the Weld County Board of County Commissioners. as required pursuant to the Weld County Code. Any other provision of this Agreement not ithstanding. in no exent shall County he liable for payment thr services rendered and expenses incurred by Contract Professional under the terms of this Agreement for any amount in excess of the suns of the hid amount set forth in Exhibits A and B. Contactor acknowledges that any work it perti►rms beyond that specifically authorized by County is performed at Contract Professional's risk and w ithout authorization under this Agreement. County shall not he liable for the payment of taxes, late charges or penalties of any nature other than the compensation stated herein. If. at any time during the term or after termination or expiration of this Agreement. County reasonably determines that any payment made by County to Contract Professional was improper because the serk ice for which payment was made did not perlonn as set forth in this Agreement, then upon written notice of such determination and request tdr reimbursement from County, Contract Professional shall ldrthwith return such payment(s) to County. Upon termination or expiration of this Agreement. unexpended funds adkanced by County. if any, shall forthwith he returned to County. County will not withhold any taxes from monies paid to the Contract Professional hereunder and Contract Professional agrees to he solely responsible tdr the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. Notwithstanding anything to the contrary contained in this Agreement. County shall have no obligations under this Agreement atter. nor shall any payments he made to Contract Professional in respect of any period after December 31 of any year. without an appropriation therefore by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25. title 30 of the Colorado Revised Statutes. the Local Government Budget Law (('.R.S. 29-1-101 ci. seq.) and the TABOR Amendment (Colorado Constitution. Article X. Sec. 20) 7. Independent Contract Professional. Contract Professional agrees that it is an independent Contract Professional and that Contract Professional's officers. agents or employees will not become employees of County, nor entitled to any employee benefits from County as a result of the execution of this Agreement. Contract Professional shall perform its duties hereunder as an independent Contract Professional. Contract Professional shall he solely responsible tier its acts and those of its agents and employees fur all acts perfin med pursuant to this Agreement. Contract Professional. its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through County and County shall not pay for or otherwise provide such coverage fur Contract Professional or any of its agents or employees. Unemployment insurance benefits will he available to Contract Professional and its employees and agents only if such coverage is made available hk Contract Professional or a third party. Contract Professional shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to this Agreement. Contract Professional shall not have authorization. express or implied. to hind County to any agreement, liability or understanding. except as expressly set forth in this Agreement. 8. Subcontractors. Contract Professional acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contract Professional. Contract Professional shall not enter into any subcontractor agreements for the completion of this project without County's prior written consent. which may he withheld in County's sole discretion. County shall hake the right in its reasonable discretion to approve all personnel assigned to the subject project during the performance of this Agreement and no personnel to whom County has an objection. in its reasonable discretion. shall he assigned to the project. Contract Professional shall require each subcontractor,as approved by County and to the extent of the Services to he perti►nmed by the subcontractor. to he hound to Contract Professional by the terms of this Agreement, and to assume toward Contract Professional all the obligations and responsibilities which Contract Professional. by this Agreement. assumes toward County. County shall have the right (hut not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by Contract Professional and Contract Professional shall cooperate in such process. The Contract Professional shall he responsible for the acts and omissions of its agents. employees and subcontractors. ►1. t)wncrship. All work and uttonnation obtained by Contract Professional from the Count) tor County's ;rents or representatr\es) under this Agreement or tndiyrdual caork order shall become or remain (as applicable), the property of County. In addition, all work products. reports. documents. data. plans. draw ings. records and computer tiles generated by Contract Professional in relation to this Agreement and all reports. test results and all other tangible materials obtained and or produced m connection w itlt the pertbrntance of this Agreement, cti Nether or not such materials are in completed toms. shall at all times he considered the property of the County. Contract Professional shall not make use of such material for purposes other than in connection with this Agreement without prior written approval of County. such use to he at the sole risk of the County. 10. Confidentialih. Confidential financial information of the Contract Professional should he transmitted separately from the main hid submittal. clearly denoting in red on the financial information at the top the word. "('O!sI lLl'a l lAl.." I low e%er, Contract Professional is advised that as a public entity. Weld ('aunty must comply with the provisions of C.R.S. 24-72-201. et seq.. with regard to public records. and cannot guarantee the confidentiality of all documents. Contract Professional agrees to keep confidential all of'County's confidential information. Contract Professional agrees not to sell. assign. distribute. or disclose any such confidential intonnation to any other person or entity without seeking written permission from the County. Provided. how ever. the preceding restriction shall not apply to information Ii) which is in the public domain. (ii) was previously known to Contract Professional. (iii)was acquired by Contract Professional from others who ha%e no confidential relationship to the County with respect to same. or(i\ 1 which. through no fault of Contract Professional. comes into the public domain. Contract Professional shall not he restricted from releasing intiirntation. including confidential information, in response to a subpoena. court order. or other legal process. Contract Processional shall not he required to resist such subpoena. court order. or legal process. but shall promptly notify the County in writing of the demand for infonnation befi►re Contract Professional responds to such demand. Contract Professional agrees to advise its employees. agents. and consultants. of the confidential and proprietary nature of this confidential intimnation and (lithe restrictions imposed by this Agreement. 11. Warranty. Contract Professional warrants that the services perfi►nned under this Agreement will he performed in a manner consistent with the Standard of Care and the provisions of this Agreement. Contract Professional further represents and warrants that all services shall he pertonhed by qualified personnel in a professional and workmanlike manner. consistent with industry. standards. and that all services will conlonn to applicablep specifications. In addition to the foregoing warranties. Contract Professional is aware that all work performed on this Project pursuant to this Agreement is subject to a one year warranty period during which Contract Professional must correct any failures or deficiencies. I his warranty shall commence on the date of County's final inspection and acceptance of the Project. 12. Acceptance of Services Not a Waiver. Upon completion of the work. Contract Professional shall submit to County originals of all test results. reports, etc.. generated during completion of this work. Acceptance by County of' reports and incidental material(s) furnished under this Agreement shall not in any way relieve Contract Professional of responsibility for the quality and accuracy of the project. In no e%ent shall any action by County hereunder constitute or he construed to he a waiver by. County of any breach of this Agreement or default which may then exist on the pan of Contract Professional, and C'ount%'s action or inaction when any such breach or default shall exist shall not impair or prejudice any right or remedy available to County with respect to such breach or default. No assent. expressed or implied, to any breach of any one or more covenants. pro%isions or conditions of the Agreement shall he deemed or taken to he a waiver of any other breach. Acceptance by the County of. or payment t'or. the services completed under this Agreement shall not be construed as a waiver of any of the County's rights under this Agreement or under the law generally. 13. insurance and Indemnification. Contract Professional must secure. at or before the time of execution of any agreement or commencement of any work. the ti►llowing insurance covering all operations.goods or ser%ices provided pursuant to this request.Contract Professional shall keep the required insurance coverage in force at all times durimg the term of the Agreement.or any extension thereof. and during any warranty period. The required insurance shall he underwritten by an insurer licensed to do business in Colorado and rated by A.M. Best Company as "A-VIII or better. Each policy shall contain a valid provision or endorsement stating "Should any of the ahoy e-described policies by canceled or should any coverage be reduced before the expiration date thereof.the issuing company shall send written notice to the Weld County Director of General Services by certified mail. return receipt requested. Such written notice shall he sent thirty(?O)days prior to such cancellation or reduction unless due to non-payment of premiums for which notice shall he sent ten f I0)days prior. If any policy is in excess of a deductible or self-insured retention, County must he notified by the Contract Professional. Contract Professional shall he responsible ti►r the payment ofatl deductible or self-insured retention. County reserves the right to require Contract Professional to provide a bond, at no cost to County. in the amount of the deductible or self-insured retention to guarantee payment ofelaims. I he insuraneecoverage specified in this Agreement are the minimum requirements. and these requirements do not decrease or limit the liability of C'ont'act Professional. Ile County in no way warrants that the minimum limits contained herein are sufficient to protect them from liabilities that might arise out of the performance of the work under this Agreement by the Contract Professional, its agents. representatives, employees. or subcontractors. The Contract Professional shall assess its own risks and if it deems appropriate and.or prudent. maintain higher limits and or broader coverages. The Contract Professional is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The Contract Professional shall maintain, at its own expense. any additional kinds or amounts of insurance that it may.deem necessary to cover its obligations and liabilities under this Agreement. Any modification to these requirements must he made in writing by Weld County. he Contract Professional stipulates that it has met the insurance requirements identified herein. The Contract Professional shall he responsible for the professional quality. technical accuracy. and quantity of all services pros ided. the timely delivery of said services. and the coordination of all services rendered by the Contract Professional and shall_ without additional compensation. promptly remedy and correct any errors. omission;. or other deficiencies. INDEMNITY: the Contract Professional shall indemnify and hold harmless County. its officers. agents. and employees. from and against injury, loss damage. liability. suits, actions. or claims of any type or character to the extent arising out of the negligent acts or omissions. recklessness. or willful misconduct of. Contract Professional in providing the work in fulfillment of the terms of'this Agreement or arising out of Contract Professional's violation of any statutes. ordinances. regulation, law or court decree. This paragraph shall survive expiration or termination hereof: It is agreed that the Contract Professional will he responsible for primary loss investigation. defense and judgment costs where this contract of indemnity applies. In consideration of the award of this contract. the Contract Professional agrees to waive all rights of subrogation against the County its associated and or affiliated entities. successors. or assigns. its elected officials, trustees. employees. agents. and volunteers for losses arising from the work performed by the Contract Professional for the County. A failure to comply with this provision shall result in County's right to immediately terminate this Agreement. .1 ypes of Insurance: .f.he Contract Professional shall obtain,and maintain at all times during the term of any Agreement. insurance in the following kinds and amounts: Workers' Compensation Insurance as required by state statute. and Employer's Liability Insurance covering all of the Contract Professional's employees acting within the course and scope of their employment. Policy shall contain a waiver of subrogation against the County. This requirement shall not apply %yhen a Contract Professional or subcontractor is exempt under Colorado Workers. Compensation Act.. AND when such Contract Professional or subcontractor executes the appropriate sole proprietor waiver form. Commercial(.general Liahilit Insurance shall include bodily injury. property damage. and liability assumed under the eontract. 51.OUO,OI)(.)each occurrence: S I,(1O(LOW general aggregate: 51.00( H)O Personal Advertising injury Automobile Liabilith: Contract Professional shall maintain limits of S I,()UO.000 for bodily injury per person. SI.000,000 for bodily injury for each accident. and S1.000.(N.)O tirrpropeity damage applicable to all vehicles operating both on County property and elsewhere. tOr vehicles owned. hired. and non- owned vehicles used in the performance of this Contract. Professional Liability (Errors and Omissions Liability) The policy shall eoy er professional misconduct or lack of ordinary skill for those positions defined in the Scope of Sery ices of this contract. Contract Professional shall maintain limits 1irr all claims covering wrongful acts. errors and or omissions. including design errors. if applicable. for damage sustained by reason ufor in the course of operations under this Contract resulting from professional services. In the event that the professional liability' insurance required by. this Contract is w ritten on a claims-made basis. Contract Professional warrants that any retroactive date under the policy shall precede the et'keti%e date of this Contract: and that either continuous coverage will be maintained or an extended disco%cry period will be exercised for a period of two (2) years beginning at the time work under this Contract is completed. �tininrunr limits: Per I ass S 1,000.0(10 Aggregate ?_0(1(1.000 Contract Professional shall secure and deliver to the County at or before the time of execution of this Agreement. and shall keep in ti,rce at all times during the term of the Agreement as the same may he extended as herein provided. a commercial general liability insurance policy. including public liability and property damage. in limn and company acceptable to and approved by said Administrator.covering all operations hereunder set forth in the related Rid or Request for Proposal. Proof of_lnsurance: County reser\es the right to require the Contract Professional to pro%idea certificate of insurance. a policy, or other proof of insurance as required by the County Risk Administrator in his sole discretion. Additional, Insureds: For general liability. excess umbrella liability. pollution legal liability. liquor liability. and inland marine. Contract Professional's insurer shall name County as an additional insured. Waiver of Subrogation: For all coverages. Contract Professional's insurer shall waive suhroslation rights against County. Subcontractors: All subcontractors. independent Contract Professionals. sub-sendors. suppliers or other entities pros iding goods or ser%ices required by this Agreement shall he subject to all of the requirements herein and shall procure and maintain the same ccneragc's required of Contract Professional. Contract Professional shall include all such subcontractors, independent Contract Professionals. sub-%endors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Contract Professional agrees to provide proof of insurance for all such subcontractors, independent Contract Professionals. sub-vendors suppliers or other entities upon request by the County. 14. Non-Assignment. Contract Professional may not assign or transfer this Agreement or any interest therein or claim thereunder. without the prior written approval of County. Any attempts by Contract Professional to assign or transfer its rights hereunder without such prior approval by County shall, at the option of County. automatically terminate this Agreement and all rights of Contract Professional hereunder. Such consent may he granted or denied at the sole and absolute discretion of County. 15. Examination of Records. To the extent required by lacy. the Contract Professional agrees that any duly authorized representati\e of County. including the ('aunty Auditor. shall have access to and the right to examine and audit any hooks. documents. papers and records of Contract Protessional. involving all matters and or transactions related to this Agreement. The Contract Professional agrees to maintain these documents for three years from the date of the last payment reeei%ed. 16. Interruptions. Neither patty to this Agreement shall he liable to the other for delays in delivery or failure to deliver or otherwise to perfi►rm any obligation under this Agreement. where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God. tires. strikes. scar. flood. earthquakes or (governmental actions. 17. Notices. County may designate. prior to commencement of work, its project representative ("County Representative..) who shall make. within the scope of his or her authority. all necessary and proper decisions with reference to the project. All requests firr contract interpretations. change orders. and other clarification or instruction shall he directed to County Representative. The County Representative for purposes of this Agreement is hcreh1 identified as. Director of Weld County Office of Emergency Management. or his designee. All notices or other communications (including annual maintenance made by one party to the other concerning the terms and conditions of this contract) shall he deemed delivered under the following circumstances: la) personal sere ice by a reputable courier service requiring signature for receipt; or (h) five 5) days Ibilowing delivery to the t'nited States Postal Service, postage prepaid addressed to a part) at the address set torth in this contract; or (c) electronic transmission via email at the address set ti►rth below. where a receipt or acknowledgment is required by the sending party; or td) transmission via facsimile. at the number set forth below. where a receipt or ackno' ledgment is required by the sending party. Either party may change its notice addressees) by written notice to the other. Notification Information: Contract Professional: Attn.: David Jula. Assistant Vice President, Michael Baker International Address: 165 South l:nion Boulevard, Suite 200 Address: Lakewood. Co }0)228 E-mail: d,jula'a nihakerintl.corn Facsimile: 72U.470.3157 With copy to: \amc: Michael Garner Position: Project Manager Address: 165 South I pion Boulevard. Suite 200 Address: Lakewood. CO 80228 I:-snail: nigarncr(u nibakerintl.com Facsimile: 720.47t..3 157 County: Name: Eton Itu�lisill Position: Director Oilier of Emergency Management Address:l 05t) () Street Address: P.O. Box 75N Greeley co 81)632 F-mail: rrudisitliu.weldgov.cons Facsimile: 18. Compliance with Lass. Contract Professional shall strictly comply with all applicable federal and State laws. rules and regulations in effect or hereatier established. including without limitation. laws applicable to discrimination and unfair employment practices. 19. Non-Exclusive Agreement. This Agreement is nonexclusive and County may engage or use other Contract Professionals or persons to perform services of the same or similar nature. 20. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein. contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiations, representations. and understandings or agreements w ith respect to the subject matter contained in this Agreement. This Agreement may he changed or supplemented only by a written instrument signed by both parties. 21. Fund Availability. Financial obligations of the County payable atler the current fiscal year are contingent upon tdnds tier that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by County does not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year. 22. Employee Financial Interest/Conflict of Interest—C.R.S. §§24-18-201 et seq. and §24-50-507. The signatories to this Agreement aver that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. County has no interest and shall not acquire any interest direct or indirect, that would in any manner or degree interfere with the performance of Contract ProtessionaFs services and Contract Professional shall not employ any person hazing such known interests. During the term of this Agreement. Contract Professional shall not engage in any in any business or personal activities or practices or maintain any relationships which actually conflicts with or in any way appear to conflict with the full performance of its obligations under this Agreement. Failure by Contract Professional to ensure compliance with this provision ma> result. in ('ount\'s sole discretion. in immediate tennntation of this Agreement. No employee of Contract Professional nor any member of Contract Professional's family shall sec'e on a Count Board. committee or hold an> such position which either h> rule. practice or action nominates. recommends, supervises Contract Professional's operations. or authorises handing to Contract Professional. • 23. Seyerability. If any term or condition of this Agreement shall he held to he invalid. illegal, or unentbrceahkc by a court of competent jurisdiction. this Agreement shall be construed and cnfhrced without such pros isiorr. to the extent that this Agreement is then capable of execution ++ithin the original intent of the parties. 24. Governmental Immunity. No term or condition of this Agreement shall he construed or interpreted as a wai+er, express or implied, of any of the immunities. rights, benefits. protections or other provisions. of the Colorado Governmental Immunity Act §*24-10-I01 et Seq.. as applicable now or hereafter amended. 25. No Third Party Beneficiary. It is expressly understood and agreed that the enfi►rcenrcnt of the terms and conditions of this Agreement. and all rights of action relating to such enforcement, shall he strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by an other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall he an incidental beneficiary only. 26. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County. Colorado or its designee. 27. Choice of La% /Jurisdiction. Colorado law, and rules and regulations established pursuant thereto. shall he applied in the interpretation. execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and.or regulations shall he null and void. In the event of a legal dispute between the parties. Contract Professional agrees that the Weld County District Court shall ha+e exclusive jurisdiction to resolve said dispute. 28. Public Contracts for Services C.R.S. §8-17.5-101. Contract Professional certifies. warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Contract Professional will confirm the employment eligibility of all employees who are newly hired for I - employment in the United States to perform work under this Agreement, through participation in the F-Verify program or the State of Colorado program established pursuant to C.R.S. ;,S-17.5-I(}2(5)(C). Contract Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Contract Professional that the subcontractor shall not knowingly employ or contract with an illegal alien to pert-Linn work under this Agreement. Contract Professional shall not use [-Verify Program or State of Colorado program procedures to undertake pre- employment screening or lob applicants while this Agreement is being performed. If Contract Professional obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Contract Professional shall notify the subcontractor and County within three (3) days that Contract Professional has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien V;ithin three (3) days of receiving notice. Contract Professional shall not terminate the contract if within three days the subcontractor pros ides intunnation to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Contract Professional shall comply with reasonable requests made in the course of an investigation. undertaken pursuant to C.R.S. S- I7.5-102(5). by the Colorado Department of Labor and Employment. lt'('ontract Professional participates in the State of Colorado program. Contract Professional shall, within twenty days after hiring an new employee to perfonn work under Ilse contract. affirm that Contract Professional has examined the legal work status of such employee, retained tile copies of the documents. and not altered or falsified the identification documents for such employees. Contract Protessional shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee, and shall comply with all of the other requirements of the State of Colorado program. if Contract Professional finis to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach. and if so terminated, Contract Professional shall he liable foi actual and consequential damages. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contract Professional receives federal or state funds under the contract, Contract Professional must confine that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4). if such individual applies for public benefits provided under the contract. If Contract Professional operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq.. and (c)shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. 29. Attorneys Fees/Legal Costs. In the event of a dispute between County and Contract Professional, concerning this Agreement, the parties agree that each party shall be responsible for the payment of attorney tees andior legal costs incurred by or on its own behalf. 30. Binding Arbitration Prohibited: Weld County does not agree to binding arbitration by any extra judicial body or person. Any provision to the contrary in this Agreement or incorporated herein by reference shall be null and void. 3 1. Consequential Damages: In no event shall either County or the Contract Professional have any claim or right against the other. whether in contract, warranty,tort (including negligence), strict liability or otherwise, for any special, indirect. incidental, punitive. exemplary or consequential damages of any kind or nature whatsoever, such as but not limited to loss of revenue, loss of profits on revenue, loss of customers or contracts, loss of use of equipment or loss of'data, work interruption. increased cost of work or cost of any financing, howsoever caused. even if same were reasonably foreseeable. 32. Liquidated Damages: For the avoidance of doubt. the parties hereto agree that in no event shall Contract Professional he liable for liquidated damages of any kind whatsoever, whether such liquidated damages, if any, emanate from the this Agreement, from any other agreement related thereto, or from any applicable rules, regulations. or standards. Acknowledgment. County and Contract Professional acknowledge that each has read this Agreement, understands it and agrees to be hound by its terms. Both parties further agree that this Agreement, with the attached Exhibits _ and , is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements. oral or written. and any other communications between the parties relating to the subject matter of this Agreement. iN WITNESS WHEREOF. the parties hereto have signed this Agreement this day of __ ( . 201.$— CONTRACT PROFESSIONAL: By: � Date 1 'lame: Vc•,ra Title: AN,5 tfq .. .— eiLs•?4...A PROFESSIONAL SERVICES AGREEMENT - MICHAEL BAKER JR., INC. HAZARD MITIGATION PLAN SIGNATURE PAGE ATTEST: GI k• ` 'ti BOARD OF COUNTY COMMISSIONERS Weld C•tnt Clerk to the Bard WE D COUNTY, COLO ADO / _ BY: ,� i i � i � dly t / LA-- Deputy CI'rk to the r.rd •ara Kirkmeyer, air APR 2 2015 �a +p OVED AS • F t. '�s4 A APPROVED AS TO SUBSTANCE: atQatAa.a ,�' tip , 2 0 Controller / Elected Official or Department Head APPR A T �� r,,, - Director otGerVelal Services County y 020/5- 014-3 .—. Form W-9 Request for Taxpayer Give Form to the (Rev.December 2014) Identification Number and Certification requester.Do not Depadment of the Treasury send to the IRS. Internal Revenue Service 1 Name(as shown on your income tax return).Name is required on this line;do not leave this line blank. Michael Baker Jr.,Inc. of 2 Business name/disregarded entity name,if different from above v m to °- 3 Check appropriate box for federal tax classification;check only one of the following seven boxes: 4 Fxemptons(codes apply only to o certain entities,nut individuals',see ❑Individual/sole proprietor or ❑ C Corporation ❑ S Corporation ❑ Partnership ❑ Trust/estate instructions on page 3): a2 single-member LLC Exempt payee code(if any) 2 ❑Limited liability company.Enter the tax classification(C- corporation,S=S corporation,P=partnership)re Exemption from FATCA reporting o Note.For a single-member ling that is disregarded,do not check(LC,check the appropriate box in the line above for the tax classification of the single-member owner. cede(if any) C U ❑Other(see instructions)• sm.,to....ism•„n.n,w w,uae tn>a S) E 5 Address(number,street,and apt.or suite no.) Requesters name and address(optional) u a 165 South Union Boulevard, Suite 200 6 City,state,and ZIP code Sr) Lakewood,CO,80228 7 List account number(s)here(optional) Part I Taxpayer Identification Number(TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid ] Social security number backup withholding.For individuals,this is generally your social security number(SSN).However,for a resident alien,sole proprietor,or disregarded entity,see the Part I instructions on page 3.For other - - entities,it is your employer identification number(EIN).If you do not have a number,see flow to get a TIN on page 3. or Note.If the account is in more than one name,see the instructions for line 1 and the chart on page 4 for Employer Identification number guidelines on whose number to enter. 2 5 - 1 2 2 8 6 3 8 Part II Certification Under penalties of perjury,I certify that: 1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and 2. I am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding;and 3. I am a U.S.citizen or other U.S.person(defined below);and 4.The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct. Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid,acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments other than interest and dividends,you are not required to sign the certification,but you must provide your correct TIN.See the instructions on page 3. Sign Signature of Here U.S.persons -I. Date r• February 4,2015 General Instructions •Form 1098(home mortgage interest),1098-E(student loan interest),I0ge-T ItuitIon) Section references are to the Internal Revenue Code unless otherwise noted. •Form 1099-C(canceled debt) Future developments.Information about developments affecting Form W-9(such •Form 1099-A(acquisition or abandonment of secured property) as legislation enacted after we release It)is at www.irs.govllw9. Use Form W-9 only if you are a U.S.person(including a resident alien),to Purpose of Form provide your correct TIN. An individual or entity(Form W-9 requester)who is required to file an information If you do not return Form W-9 to the requester with a TIN,you might be subject return with the IRS must obtain your correct taxpayer identification number(TIN) to backup withholding.See What is backup withholding?on page 2. which may be your social security number(SSN),individual taxpayer identification By signing the filled-out form,you. number(ITIN),adoption taxpayer(den-hi-melon number(ATIN),or employer 1.Certify that the TIN you are giving is correct(or you are waiting far a number identification number(E1N),to report on an information return the amount paid to to be issued), you,or other amount reportable on an Information return.Examples of Information returns include,but are not limited to,the following: 2.Certify that you are not subject to backup withholding,or •Form 1099-INT(interest earned or pad) 3.Claim exemption from backup withholding if you are a U.S exempt payee.If •Form 1099-DIV(dividends,including those from stocks or mutual funds) applicable,you are also certifying that as a U.S.person,your allocable share of any partnership income from a U.S.trade or business is not subject to the •Form 1099-MISC(various types of income,prizes,awards,or gross proceeds) withholding tax on foreign partners'share of effectively connected income.and •Form 1099-B(stock or mutual fund sales and certain other transactions by 4.Certify that FATCA code(s)entered on this form(if any)indicating that you are brokers) exempt from the FATCA reporting,is correct.See What is FATCA reporting?on •Form 1099-S(proceeds from real estate transactions) page 2 for further information. •Form 1099-K(merchant card and third party network transactions) Cat.No.10231X Form W-9(Rev,12-2014) ___----,N DATEIMM/DD/YYYYI AC%..-ORES CERTIFICATE OF LIABILITY INSURANCE 04/14/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the W certificate holder in lieu of such endorsement(s). .c e CONTACT PRODUCER NAME'. — Aon Risk Services Central, Inc. PHONE (566) 281-/122 I FAX (800) 363-0105 d Pittsburgh PA Office (A/C.No.EA): I IAIC.No.). v Dominion Tower, 10th Floor E-MAIL o 625 Liberty Avenue ADDRESS: r Pittsburgh PA 15222-3110 USA INSURER'S)AFFORDING COVERAGE NAIC A INSURED INSURER A. Liberty Mutual Fire Ins Co 23035 Michael Baker Jr., Inc. INSURER e: Lloyd's Syndicate No. 2623 AA1128623 165 S. Union Blvd, Suite 200 --- Lakewood CO 80228 USA INSURER C' Liberty Insurance Corporation 42404 INSURERD: National Union Fi re Ins Co of Pittsburgh 19445 INSURER E: INSURER F. COVERAGES CERTIFICATE NUMBER: 570057369810 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested INSR ADDL SUER' POLICY EFF POLICY EXP LTR TYPE OF INSURANCE IN5D WVO POLICY NUMBER (MMIDDIYYYT) (MMIDDNYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY 7821581004145714 06/30/2014 68/30/2015 EACH OCCURRENCE $2,000,000 DAMAGE TO RENTED III000 000 CLAIMS-MADE X OCCUR PREMISES(Ea occurrence) $1' MED EXP(Any one person) $5,000 PERSONAL SADV INJURY $2,000,000 GENT AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $4,000,000 co POLICY X JECT X LOC PRODUCTS-COMP:CPAGG $4,000,000 in OTHER0 A AUTOMOBILE LIABILITY A52-681-004145-724 06/30/201408/30/2015 COMBINED SINGLE LIMIT $1,000,000 m lEa acooenll X ANY AUTO BODILY INJURY(Per person) Z ALL OWNED SCHEDULED BODILY INJURY'Per accident) e AUTOS AUTOS PROPERTY DAMAGE RI X HIRED AUTOS X NON-OWNED (Per accident; W _AUTOS e 0 X UMBRELLA LIAR X OCCUR 8E018742918 08/30/2014 08/30/2015 EACH OCCURRENCE $10,000,000 V EXCESS LIAB CLAIMS-MADE AGGREGATE $10,000,000 DED I X'RETENTION in OOn C WORKERS COMPENSATION AND WA7680004145694 06/30/2014 08/30/2015 X IPER I TH EMPLOYERS'LIABILITY YIN AOS STATUTE LER ANY PROPRIETORi PARTNER'EXECUTIVE E.L.EACH ACCIDENT $1,000,000 L OFFI➢ER:MEMBER EXCLUDED, N NIA WC7681004145704 06/30/2014 08/30/2015 (Mandatory in NHI WI E.L DISEASE-EA EMPLOYEE $1,000,000 II yes describe OPERATIONS below TON under DESCRIPTION E.L DISEASE-POLICY_'MIT $1,000,000— B E&O-PL-Primary IZC1402675 06/30/2014 08/31/2015 Per Claim $5,000,000— Professional & Pollution Aggregate 55,000,000 IIMI SIR applies per policy terns & condi-ions f as DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ALORO 101,Additional Remarks Schedule,may be attached if more space is required) A -s For Named Insured only: Attn: Michael Garner. RE: Project Name: Weld County, CO Hazard Mitigation Plan. Certificate J Holder is included as Additional Insured in accordance with the policy provisions of the General Liability policy. A Waiver of Subrogation is granted in favor of Certificate Holder in accordance with the policy provisions of the General Liability, Automobile Liability, Umbrella Liability and Workers' Compensation policies. rFy� • • ni CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE K; EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE ---A POLICY PROVISIONS. Weld County, CO AUTHORIZED REPRESENTATIVE it.; Attn: Roy Rudisill PO Box 758 eb. Greeley CO 80632 USA S i . /x-Q„ �Q ' O �i M tX/aia 7L�rcY(e e/ (��isRaG e/ - ©1988-2014 ACORD CORPORATION.All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD REQUEST FOR BID WELD COUNTY, COLORADO 1150 O STREET . GREELEY, CO 80631 EiJ COUNTY DATE: JANUARY 9, 2015 BID NUMBER: B1500040 DESCRIPTION: HAZARD MITIGATION DEPARTMENT: OFFICE OF EMERGENCY MANAGEMENT BID OPENING DATE: FEBRUARY 6TH, 2015 1. NOTICE TO BIDDERS: The Board of County Commissioners of Weld County, Colorado, by and through its Director of General Services (collectively referred to herein as, "Weld County"), wishes to purchase the following: HAZARD MITIGATION PLAN UPDATE/OFFICE OF EMERGENCY MANAGEMENT DEPT. Bids will be received at the Office of the Weld County Purchasing Department in the Weld County Administrative Building, 1150 O Street Room #107 Greeley CO 80631 until: 10:00AM on FRIDAY,FEBRUARY 6711,2015 (Weld County Purchasing Time Clock). PAGES 1 - 10 OF THIS REQUEST FOR BIDS CONTAIN GENERAL INFORMATION FOR THE REQUEST NUMBER REFERRED TO ABOVE. NOT ALL OF THE INFORMATION CONTAINED IN PAGES 1-10 MAY BE APPLICABLE FOR EVERY PURCHASE. BID SPECIFICS FOLLOW PAGE 10. 2. INVITATION TO BID: Weld County requests bids for the above-listed merchandise, equipment, and/or services. Said merchandise and/or equipment shall be delivered to the location(s) specified herein Bids shall include any and all charges for freight, delivery, containers, packaging, less all taxes and discounts, and shall, in every way, be the total net price which the bidder will expect the Weld County to pay if awarded the bid. You can find bid information on the Weld County Purchasing website at http://www.co.weld.co.us/Departments/Purchasing/index.html located under Current Request for Bids. Weld County Government is a member of the Rocky Mountain E-Purchasing System. The Rocky Mountain E-Purchasing System (BidNet®) is an on-line notification system that is being utilized by multiple governmental entities. Participating entities post their bids, quotes, proposals, addendums, and awards on this one centralized system. Did Delivery to Weld County— 3 methods: 1. Email. Emailed bids are preferred. Bids may be emailed to: bids@weldgov . com . Emailed bids must include the following statement on the email: "I hereby waive my right to a sealed bid". An email confirmation will be sent when we receive your bid/proposal. If more than one copy of the bid is requested, you must submit/mail hard copies of the bid proposal. B1500040 1 2. Facsimile. Bids may be faxed to 970-336-7226 attention "Purchasing". The vendor must include the following statement on the facsimile: "I hereby waive my right to a sealed bid. If more than one copy of the bid is requested, you must submit/mail hard copies of the bid proposal. 3. Mail or Hand Delivery. Mailed (or hand delivered) bids should be sent in a sealed envelope with the bid title and bid number on it. Please address to: Weld County Purchasing Department, 1150 O Street, Room#107 Greeley, CO 80631. Please call Purchasing at 970-336-7225 if you have questions. 3. INSTRUCTIONS TO BIDDERS: INTRODUCTORY INFORMATION: Bids shall be typewritten or written in ink on forms prepared by the Weld County Purchasing Department. Each bid must give the full business address of bidder and be signed by him with his usual signature. Bids by partnerships must furnish the full names of all partners and must be signed with the partnership name by one of the members of the partnership or by an authorized representative, followed by the signature and title of the person signing. Bids by corporations must be signed with the legal name of the corporation, followed by the name of the state of the incorporation and by the signature and title of the president, secretary, or other person authorized to bind it in the matter. The name of each person signing shall also be typed or printed below the signature. A bid by a person who affixes to his signature the word "president," "secretary," "agent," or other title without disclosing his principal, may be held to be the bid of the individual signing. When requested by the Weld County Director of General Services, satisfactory evidence of the authority of the officer signing in behalf of a corporation shall be furnished. A power of attorney must accompany the signature of anyone not otherwise authorized to bind the Bidder. All corrections or erasures shall be initialed by the person signing the bid. All bidders shall agree to comply with all of the conditions, requirements, specifications, and/or instructions of this bid as stated or implied herein. All designations and prices shall be fully and clearly set forth. All blank spaces in the bid forms shall be suitably filled in. Bidders are required to use the Proposal Forms which are included in this package and on the basis indicated in the Bid Forms. The Bid Proposal must be filled out completely, in detail, and signed by the Bidder. Late or unsigned bids shall not be accepted or considered. It is the responsibility of the bidder to ensure that the bid arrives in the Weld County Purchasing Department on or prior to the time indicated in Section 1, entitled, "Notice to Bidders." Bids received prior to the time of opening will be kept unopened in a secure place. No responsibility will attach to the Weld County Director of General Services for the premature opening of a bid not properly addressed and identified. Bids may be withdrawn upon written request to and approval of the Weld County Director of General Services; said request being received from the withdrawing bidder prior to the time fixed for award. Negligence on the part of a bidder in preparing the bid confers no right for the withdrawal of the bid after it has been awarded. Bidders are expected to examine the conditions, specifications, and all instructions contained herein, failure to do so will be at the bidders' risk. In accordance with Section 14-9(3) of the Weld County Home Rule Charter, Weld County will give preference to resident Weld County bidders in all cases where said bids are competitive in price and quality. It is also understood that Weld County will give B1500040 2 preference to suppliers from the State of Colorado, in accordance with C.R.S. § 30-11- 110 (when it is accepting bids for the purchase of any books, stationery, records, printing, lithographing or other supplies for any officer of Weld County). Weld County reserves the right to reject any and all bids, to waive any informality in the bids, to award the bid to multiple vendors, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor. In submitting the bid, the bidder agrees that the signed bid submitted, all of the documents of the Request for Bid contained herein (including, but not limited to, product specifications and scope of services), the successful bidder's response, and the formal acceptance of the bid by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the bid by Weld County. The County may require a separate contract, which if required, has been made a part of this RFB. 4. SUCCESSFUL BIDDER HIRING PRACTICES- ILLEGAL ALIENS: Successful bidder certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Successful bidder will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E-Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c). Successful bidder shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Successful bidder that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Successful bidder shall not use E-Verify Program or State of Colorado program procedures to undertake pre-employment screening or job applicants while this Agreement is being performed. If Successful bidder obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Successful bidder shall notify the subcontractor and County within three (3) days that Successful bidder has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Successful bidder shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Successful bidder shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Successful bidder participates in the State of Colorado program, Successful bidder shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Successful bidder has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Successful bidder shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee, and shall comply with all of the other requirements of the State of Colorado program. If Successful bidder fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Successful bidder shall be liable for actual and consequential damages. B1500040 3 Except where exempted by federal law and except as provided in C.R.S. § 24-76.5- 103(3), if Successful bidder receives federal or state funds under the contract, Successful bidder must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Successful bidder operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. 5. GENERAL PROVISIONS: A. Fund Availability: Financial obligations of Weld County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. By acceptance of the bid, Weld County does not warrant that funds will be available to fund the contract beyond the current fiscal year. B. Confidential Information: Confidential financial information of the bidder should be transmitted separately from the main bid submittal, clearly denoting in red on the financial information at the top the word, "CONFIDENTIAL." However, the successful bidder is advised that as a public entity, Weld County must comply with the provisions of C.R.S. 24-72-201, et seq., with regard to public records, and cannot guarantee the confidentiality of all documents. C. Governmental Immunity: No term or condition of the contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. D. Independent Contractor: The successful bidder shall perform its duties hereunder as an independent contractor and not as an employee. He or she shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to the contract. Neither the successful bidder nor any agent or employee thereof shall be deemed to be an agent or employee of Weld County. The successful bidder and its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through Weld County and Weld County shall not pay for or otherwise provide such coverage for the successful bidder or any of its agents or employees. Unemployment insurance benefits will be available to the successful bidder and its employees and agents only if such coverage is made available by the successful bidder or a third party. The successful bidder shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to the contract. The successful bidder shall not have authorization, express or implied, to bind Weld County to any agreement, liability or understanding, except as expressly set forth in the contract. The successful bidder shall have the following responsibilities with regard to workers' compensation and unemployment compensation insurance matters: (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law, and (b) provide proof thereof when requested to do so by Weld County. B1500040 4 E. Compliance with Law: The successful bidder shall strictly comply with all applicable federal and state laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. F. Choice of Law: Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of the contract. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. G. No Third Party Beneficiary Enforcement: It is expressly understood and agreed that the enforcement of the terms and conditions of the contract, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in the contract shall give or allow any claim or right of action whatsoever by any other person not included in the contract. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under the contract shall be an incidental beneficiary only. H. Attorneys Fees/Legal Costs: In the event of a dispute between Weld County and the successful bidder, concerning the contract, the parties agree that Weld County shall not be liable to or responsible for the payment of attorney fees and/or legal costs incurred by or on behalf of the successful bidder. I. Disadvantaged Business Enterprises: Weld County assures that disadvantaged business enterprises will be afforded full opportunity to submit bids in response to all invitations and will not be discriminated against on the grounds of race, color, national origin, sex, age, or disability in consideration for an award. J. Procurement and Performance: The successful bidder agrees to procure the materials, equipment and/or products necessary for the project and agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the project. The successful bidder shall further be responsible for the timely completion, and acknowledges that a failure to comply with the standards and requirements outlined in the Bid within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. K. Term: The term of this Agreement begins upon the date of the execution of this Agreement by County, and shall continue through and until successful bidder's completion of the responsibilities described in the Bid. L. Termination: County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement. M. Extension or Modification: Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by the successful bidder shall be the basis for additional compensation unless and until the successful bidder has obtained written authorization and acknowledgement B1500040 5 by County for such additional services. Accordingly, no claim that the County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. N. Subcontractors: The successful bidder acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of the successful bidder. The successful bidder shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the subject Project during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the Project. The successful bidder shall require each subcontractor, as approved by County and to the extent of the Services to be performed by the subcontractor, to be bound to the successful bidder by the terms of this Agreement, and to assume toward the successful bidder all the obligations and responsibilities which the successful bidder, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by the successful bidder and the successful bidder shall cooperate in such process. The successful bidder shall be responsible for the acts and omissions of its agents, employees and subcontractors. O. Warranty: The successful bidder warrants that services performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. The successful bidder further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. The bidder warrants that the goods to be supplied shall be merchantable, of good quality, and free from defects, whether patent or latent. The goods shall be sufficient for the purpose intended and conform to the minimum specifications herein. The successful bidder shall warrant that he has title to the goods supplied and that the goods are free and clear of all liens, encumbrances, and security interests. Service Calls in the First One Year Period: The successful bidder shall bear all costs for mileage, travel time, and service trucks used in the servicing (including repairs) of any of the goods to be purchased by Weld County, Colorado, pursuant to this bid for as many service calls as are necessary for the first one (1) year period after said goods are first supplied to Weld County. Bidder shall submit with their bids the following information pertaining to the equipment upon which the bids are submitted: 1. Detailed equipment specifications to include the warranty. 2. Descriptive literature. P. Non-Assignment: The successful bidder may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by the successful bidder to assign or transfer its rights B1500040 6 hereunder without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights of the successful bidder hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. Q. Interruptions: Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. R. Non-Exclusive Agreement: This Agreement is nonexclusive and County may engage or use other contractors or persons to perform services of the same or similar nature. S. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-507. The signatories to this Agreement agree that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. County has no interest and shall not acquire any interest direct or indirect, that would in any manner or degree interfere with the performance of the successful bidder's services and the successful bidder shall not employ any person having such known interests. During the term of this Agreement, the successful bidder shall not engage in any in any business or personal activities or practices or maintain any relationships which actually conflicts with or in any way appear to conflict with the full performance of its obligations under this Agreement. Failure by the successful bidder to ensure compliance with this provision may result, in County's sole discretion, in immediate termination of this Agreement. No employee of the successful bidder nor any member of the successful bidder's family shall serve on a County Board, committee or hold any such position which either by rule, practice or action nominates, recommends, supervises the successful bidder's operations, or authorizes funding to the successful bidder. T. Severability: If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. U. Binding Arbitration Prohibited: Weld County does not agree to binding arbitration by any extra-judicial body or person. Any provision to the contrary in the contract or incorporated herein by reference shall be null and void. V. Board of County Commissioners of Weld County Approval: This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. W. Compensation Amount: Upon the successful bidder's successful completion of the service, and County's acceptance of the same, County agrees to pay an amount no greater than the amount of the accepted bid. The successful bidder acknowledges no payment in excess of that amount will be made by County unless B1500040 7 a "change order" authorizing such additional payment has been specifically approved by the County's delegated employee, or by formal resolution of the Weld X. Taxes: County Board of County Commissioners, as required pursuant to the Weld County Code. County will not withhold any taxes from monies paid to the successful bidder hereunder and the successful bidder agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. Contractor shall not be entitled to bill at overtime and/or double time rates for work done outside of normal business hours unless specifically authorized in writing by County. 6. INSURANCE REQUIREMENTS: Insurance and Indemnification. Contract Professionals must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Contract Professionals shall keep the required insurance coverage in force at all times during the term of the Agreement,or any extension thereof, and during any warranty period. The required insurance shall be underwritten by an insurer licensed to do business in Colorado and rated by A.M. Best Company as "A"VIII or better. Each policy shall contain a valid provision or endorsement stating"Should any of the above-described policies by canceled or should any coverage be reduced before the expiration date thereof,the issuing company shall send written notice to the Weld County Director of General Services by certified mail, return receipt requested. Such written notice shall be sent thirty(30)days prior to such cancellation or reduction unless due to non-payment of premiums for which notice shall be sent ten (10)days prior. If any policy is in excess of a deductible or self-insured retention, County must be notified by the Contract Professional. Contract Professional shall be responsible for the payment of any deductible or self-insured retention. County reserves the right to require Contract Professional to provide a bond, at no cost to County, in the amount of the deductible or self-insured retention to guarantee payment of claims. The insurance coverage's specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Professional. The County in no way warrants that the minimum limits contained herein are sufficient to protect them from liabilities that might arise out of the performance of the work under this Contract by the Contract Professional, its agents, representatives, employees, or subcontractors. The Contract Professional shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contract Professional is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The Contract Professional shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. Any modification to these requirements must be made in writing by Weld County. The Contract Professional stipulates that it has met the insurance requirements identified herein. The Contract Professional shall be responsible for the professional quality, technical accuracy, and quantity of all services provided, the timely delivery of said services, and the coordination of all services rendered by the Contract Professional B1500040 8 and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. INDEMNITY: The Contract Professional shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against injury, loss damage, liability, suits, actions, or willful acts or omissions of Contract Professional, or claims of any type or character arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contract Professional to conform to any statutes, ordinances, regulation, law or court decree. The Contract Professional shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement, or on account of or in consequence of neglect of the Contract Professional in its methods or procedures; or in its provisions of the materials required herein, or from any claims or amounts arising or recovered under the Worker's Compensation Act, or other law, ordinance, order, or decree. This paragraph shall survive expiration or termination hereof. It is agreed that the Contract Professional will be responsible for primary loss investigation, defense and judgment costs where this contract of indemnity applies. In consideration of the award of this contract, the Contract Professional agrees to waive all rights of subrogation against the County its associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the Contract Professional for the County. A failure to comply with this provision shall result in County's right to immediately terminate this Agreement. Types of Insurance: The Contract Professional shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: Workers Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of the Contract Professional's employees acting within the course and scope of their employment. Policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contract Professional or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such Contract Professional or subcontractor executes the appropriate sole proprietor waiver form. Commercial General Liability Insurance shall include bodily injury, property damage, and liability assumed under the contract. $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000 Personal Advertising injury Automobile Liability: Contract Professional shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere, for vehicles owned, hired, and non-owned vehicles used in the performance of this Contract. Professional Liability (Errors and Omissions Liability) B1500040 9 The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this contract. Contract Professional shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services. In the event that the professional liability insurance required by this Contract is written on a claims- made basis, Contract Professional warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is completed. Minimum Limits: Per Loss $ 1,000,000 Aggregate $ 2,000,000 Contract Professionals shall secure and deliver to the County at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the related Bid or Request for Proposal. Proof of Insurance: County reserves the right to require the Contract Professional to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Contract Professional's insurer shall name County as an additional insured. Waiver of Subrogation: For all coverages, Contract Professional's insurer shall waive subrogation rights against County. Subcontractors: All subcontractors, independent Contract Professionals, sub-vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverage's required of Contract Professional. Contract Professional shall include all such subcontractors, independent Contract Professionals, sub-vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Contract Professional agrees to provide proof of insurance for all such subcontractors, independent Contract Professionals, sub- vendors suppliers or other entities upon request by the County. The terms of this Agreement are contained in the terms recited in this Request for Bid and in the Response to the Bid each of which forms an integral part of this Agreement. Those documents are specifically incorporated herein by this reference. B1500040 10 SPECIFICATIONS AND/OR SCOPE OF WORK AND PROPOSED PRICING: Hazard Mitigation Plan Description and Scope of Work for RFP Weld County will receive proposals to consider entering into a contract with a planning contractor to update a countywide All-Hazard Mitigation Plan. The qualified firm will provide personnel familiar with FEMA Pre-disaster Mitigation Assistance programs as described in this RFP. Summary of Requested Work Weld County has applied for and expects to receive a Federal Emergency Management Agency(FEMA) Hazard Mitigation Program Grant to update the County's Hazard Mitigation Plan (HMP).The proposed project will include the development of a multi-jurisdictional all-hazard mitigation plan for Weld County, its incorporated towns and special districts. The Weld County Office of Emergency Management, in coordination with other County departments, will assume the lead role in the development of the Hazard Mitigation Plan. Partner agencies and special districts will be responsible for assisting in the development of the hazard and vulnerability assessments, community profiles, and mitigation strategies for their respective jurisdictions, but may request and receive assistance in the collection of data. This planning effort is considered an update by FEMA, but is actually the first hazard mitigation plan developed solely for Weld County; Previously, Weld County participated in a regional plan with the Northeast All-Hazards Planning Region in Colorado. Weld County submitted a Letter of Special Circumstances to FEMA Region VIII with regard to the December 2014 expiration of the current hazard mitigation plan (Northeast Colorado Regional Hazard Mitigation Plan). The letter requests a special exception extension so that Weld County is covered by a mitigation plan (in the case of a new disaster) while developing their new plan. The special circumstance includes the overwhelming attention required to address challenges from the September 2013 flood event. In September of 2013 Weld County experienced the most devastating flood in the county's history, resulting in damages to homes, businesses, public buildings and infrastructure. This event damaged a total of 2,170 residential parcels in Weld County, as well as 1,466 agricultural and 302 commercial parcels. 160 Weld County roads were under water and affected in some way by the flood. There were approximately 130 public construction projects, some of which are still undergoing permanent repairs, Over 20 municipalities within Weld County were impacted by the 2013 flood event. Due to this flood event (declared FEMA DR-4145), the county realized that not enough flood risk data exists in the current mitigation plan, and that a new robust and county-specific hazard mitigation strategy for Weld County and its encompassed jurisdictions is necessary. Weld County wants to re- evaluate our flood vulnerability, especially that of our rural, senior and low-income populations. In addition, we want to develop an updated database of critical facilities, a Weld County build-out analysis, and future demographic trends report in order to guide development away from high hazard areas. We believe we need better hazard map products in order to best communicate risk to our population. B1500040 11 The completed plan will present the information in a unified framework to ensure a comprehensive and coordinated plan covering the entire county. Each jurisdiction will be responsible for review and approval of their individual sections. This new plan will include all communities and special districts throughout Weld County. Participating jurisdictions may include: • Weld County, including the municipalities of: o Ault o Dacono o Eaton o Erie o Evans o Firestone o Fort Lupton o Frederick o Garden City o Gilcrest o Greeley o Grover o Hudson o Johnstown o Keenesburg o Kersey o LaSalle o Lochbuie o Mead o Milliken o New Raymer o Nunn o Pierce o Platteville o Severance B1500040 12 • The following municipalities, which extend into Weld County, but have their business center in an adjacent county: o Berthoud o Brighton o Longmont o Northglenn o Thornton • All 27 Fire Protection Districts and Departments • All Water and Sanitation Districts and Departments • All School Districts • All Healthcare Systems, Hospitals and Emergency Medical Services serving Weld County The plan will be prepared in accordance with FEMA guidelines, found in the FEMA publication Local Mitigation Planning Handbook, and will also be aligned with the goals, objectives and priorities of the State of Colorado's All-Hazards Mitigation Plan. Initial plan development strategy meetings will be held to ensure that the effort is inclusive, cost-effective and well-coordinated, and that the roles and responsibilities are clearly defined at the beginning of the process. The project will be contingent upon the award of the HMGP planning grant. Weld County will be acting within the guidelines of an Extraordinary Circumstances Request when completing this HMP update. In order to achieve our HMP draft,State and FEMA review, potential revisions, APA status, local adoptions and final FEMA approval, an accelerated timeline will be needed. The Extraordinary Circumstances request will provide a 12-month period, beginning at the first Weld County—or participating jurisdiction— PROJECT grant awarded (if/when granted). If the planning grant is awarded before the first project award, the planning will have a head start on those 12 months. Scope of Work • Task 1: Schedule and conduct initial planning team meetings (within 2 months of award) • Task 2: Gather data and conduct risk assessment update (within 6 months of award) • Task 3: Conduct vulnerability assessment (within 7 months of award) • Task 4: Prepare (with planning team) mitigation goals&objectives; list of mitigation actions (within 8 months of award) • Task 5: Present final draft of plan for team review and comment(within 9 months) • Task 6: Submit final draft to State/FEMA for approval (within 10 months, to give time for revisions within performance period of 12 months from award, in order to be in compliance with conditions of extraordinary circumstances letter) B1500040 13 Detailed tasks and deliverables Task 1: Schedule and conduct initial planning team meetings(within 2 months of award) The Weld County Office of Emergency Management (OEM) will contact/organize all stakeholders into a planning team and schedule initial meeting(s.) In addition to traditional meeting strategies, OEM plans to reach out through the use of their county's Facebook page throughout the planning process to invite, receive input, and notify of planning results. According to the OEM, this has proven to be far more successful than the traditional-style of local plan meetings. Consultant will prepare pre-meeting materials, meeting agenda and materials/activities, assist OEM in facilitating the meeting, and gather results for review and incorporation into planning effort. During the initial meeting(s), stakeholders will: • Review the existing 2009 regional mitigation plan and the Weld County annex • Provide input regarding changes since the plan (e.g.jurisdictional boundaries, demographics, etc.); mitigation actions completed; hazards/disaster events since 2009; new studies (e.g. flood); concerns regarding local risk and vulnerability; ideas for new mitigation measures. • Commit to the new planning process through the use of a signed memo OEM will obtain confirmation of participation from each jurisdiction, and document the planning process, with back-up provided by consultant. Task 1 deliverables include: • Meeting notices/advertisements/venue information • List of committed stakeholders with accompanying commitment memos (the planning team) • Meeting agenda and materials • Written report of stakeholder input Task 2: Gather data and conduct risk assessment update(within 6 months of award) Consulting team will gather data: existing HM plan; FEMA maps and repetitive loss dataACE, CO-DOT, etc.); DR-4145 depth data; existing critical facilities inventory; etc. and conduct the risk assessment for Weld County and its jurisdictions. Hazards will include all those listed in the current regional plan. (There have been no new hazards identified.) Task 2 deliverables include: • Updated database of critical facilities (including emergency operations centers; police and fire stations; hospitals and emergency shelters; water and wastewater treatment plants; power facilities; special population centers; hazardous materials facilities; and evacuation routes.) • Weld County build-out analysis • Future demographic trends report • DR-4145 inundation maps based upon observed flooding/depth data and possible update of community flood maps (vs. existing FEMA maps) • New overlay maps for each hazard • Comprehensively updated overall risk assessment B1500040 14 Task 3: Conduct vulnerability assessment (within 7 months of award) Consulting team will work with Weld County OEM to determine vulnerability, including built environment, agricultural lands/products, social vulnerability(senior, rural, at-risk, low-income, etc.) Current plan information will be updated including local property records, building stock assessment, assessment of infrastructure, human services target populations, and any other indicators of vulnerability to hazard events. Descriptions of local hazard protection measures in place (e.g. NFIP higher standards)will be included. Potential vulnerabilities found in the updated build-out analysis will also be included. Task 3 deliverable: • Combined risk and vulnerability assessment showing areas of highest vulnerability for most probable hazards per jurisdiction, with descriptions of vulnerable people/assets, both existing and projected. Task 4: Prepare(with planning team) mitigation goals&objectives; list of mitigation measures (within 8 months of award) OEM will coordinate this work, supported by the consultant, to present the risk and vulnerability information to the planning team. With this information, new goals and objectives will be written by the team to guide them into appropriate mitigation measures. After this, input will be gathered again from each participating jurisdiction regarding their mitigation concerns, and these will be meshed with the mitigation objectives found in the draft plan. The resulting mitigation measures list will contain: • Clearly named and described mitigation actions, at least one for each hazard in the jurisdiction • Statement demonstrating that each measure fits under a specific goal and objective found in the new draft plan, and that the measure will reduce or eliminate a specific future loss • Designated local leadership for implementation of each measure, as well as listed partners • Explanation of prioritization process for the overall combined list • Jurisdictional prioritization of each measure, and overall prioritization of the entire list • Potential timeframe for completion of each measure • Potential funding source(s) for each measure • Estimated general cost-benefit information for each measure (not necessarily a true BCA) Task 4 deliverables: • Meeting notices/advertisements/venue information • Roster of participating stakeholders • Meeting agenda and materials • Weld County's hazard mitigation plan goals and objectives • A list of proposed mitigation measures for each Weld County jurisdiction (as described above) Task 5: Present final draft of plan for team review and comment(within 9 months of award) OEM will coordinate the process of posting the final draft plan for stakeholders to review and offer comments. Consultant will assist with the gathering of and analysis of the comments, for potential revisions to the plan. Task 5 deliverables: • Notices/advertisements of public draft plan posting with instructions/deadline for comments B1500040 15 • Report on comments submitted and changes made to draft plan • Final draft plan, including the following sections: a) Introduction to the plan b) Description of the planning process and plan maintenance schedule/activities c) Weld County Multi-jurisdictional Risk&Vulnerability Assessment d) Mitigation Goals & Objectives (including jurisdictional capacity to mitigate) e) Mitigation Actions List f) Appendices Task 6: Submit final draft to State/FEMA for approval (within 10 months,to give time for revisions within performance period of 12 months from award, in order to be in compliance with conditions of extraordinary circumstances letter) After consultant team produces final draft for Weld County, OEM will submit the plan to the State for review and final approval by FEMA. The consulting team will remain available to assist with required revisions, if necessary. Task 6 deliverables: • The final draft of the plan as submitted to the State/ FEMA • Copies of State/FEMA crosswalk review with required/recommended revisions • Final copy of plan as revised and approved Performance Period This scope is valid for services performed during the period from the date of contract signature to March 31, 2016. Qualifications The chosen contractor must have a clear understanding of the goals and objectives of the project and significant experience identifying hazards, risks and vulnerabilities and prioritizing mitigation based on probability and severity of impact.The firm must also have an understanding of Colorado government, including Title 32 Special District authorities and responsibilities. Finally, due to the recent flood disaster in Weld County, the firm must have an understanding of floodplain management and mitigation specific to river corridors. References Provide a minimum of three (3) governmental entities that your firm has worked with in the past three (3)years providing hazard mitigation planning services. Provide a sample hazard mitigation plan that your firm has worked on with a governmental entity, if available. B1500040 16 Proposal Submittal Requirements Your proposal should contain the following information: • Firm(s) name, size and related experience on similar projects • Proposed Scope of Work—Even though your proposal should include all of the steps outline in this proposal, you are encouraged to develop a work program for this project that you feel will best meet Weld County's objectives as you understand them • Qualifications of key personnel to be assigned, and the identification of a Project Manager • Proposed lump sum cost for achieving the scope of work as defined in the proposal • A schedule of tasks in order to meet the expected deadline Selection Process&Project Award The Mitigation Plan stakeholders group, which consists of county, municipal and special district partners, will evaluate the submitted proposals and make a recommendation to the Board of County Commissioners. Selection criteria will include: Cost, scope of proposal, experience writing hazard mitigation plans, experience with Weld County, availability of staff to meet time lines, previous hazard mitigation plan development, project manager qualifications, and quality of presentation. The Board of County Commissioners will make the final decision about hiring a firm to complete the Weld County Hazard Mitigation Plan. Project Award is contingent upon Hazard Mitigation Grant Program (HMGP)funding. Weld County submitted an HMGP planning grant application to the State of Colorado in July 2014, and was recently notified that the planning grant has been approved for funding by FEMA. However,the grant award letter and contract are not expected until the end of February or beginning of March 2015. In submitting a response to this request, the vendor is aware that this project is contingent upon receiving grant award from the State of Colorado. B1500040 17 The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The bid proposed herein meets all of the conditions, specifications and special provisions set forth in the request for proposal for Request No. #B1500040. 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes. 3. He or she is authorized to bind the below-named bidder for the amount shown on the accompanying proposal sheets. 4. The signed bid submitted, all of the documents of the Request for Proposal contained herein (including, but not limited to, product specifications and scope of services), and the formal acceptance of the bid by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the bid by Weld County. 5. Weld County reserves the right to reject any and all bids, to waive any informality in the bids, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor. FIRM BY (Please print) BUSINESS ADDRESS DATE CITY, STATE, ZIP CODE TELEPHONE NO FAX TAX ID # SIGNATURE E-MAIL "THE SUCCESSFUL BIDDER SHALL PROVIDE A W-9 IF NOT ALREADY ON FILE** WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98-03551-0000. YOU DO NOT NEED TO SEND BACK PAGES 1 -10. B1500040 18 Weld County Hazard Mitigation Plan Update Submitted by: Michael Baker Jr. Inc. Michael Baker INTERNATIONAL 165 South Union Boulevard, Suite #200 Lakewood, CO 80228 February 6th, 2015 reit- s • 4 _r a.•_sbOlla . .44 It ._ > e t 4. I • .4t4: • �. !rr tiler :VON' C .,, .r ea Pr asistersanwasalatemseassa Jam. s �F- 1 Weld County Hazard Mitigation Plan, Bid No. B1500040 TABLE OF CONTENTS Cover Letter Executive Summary 1 Firm Profile 3 Contractor Qualifications and Related Experience 4 Experience in Weld County 5 Past Projects 6 Proposed Project Scope of Work 11 Task 1: Schedule and Conduct Initial Planning Team Meetings 12 Task 2: Gather Data and Conduct Risk Assessment Update 14 Task 3: Conduct Vulnerability Assessment 16 Task 4: Prepare Mitigation Goals, Objectives, and List of Mitigation Actions 18 Task 5: Present Final Draft of Plan for Team Review and Comment 20 Task 6: Submit Final Draft to State/FEMA for Approval 21 Project Team/Key Personnel 23 Project Cost 28 Project Schedule 28 Additional Attachments 29 Signature Page Confirmation of Facsimile of Addendum #1 W9 Table of Contents Michael Baker INTERNATIONAL Weld County Hazard Mitigation Plan, Bid No. B1500040 EXECUTIVE SUMMARY BAKER OFFERS A CLEAR ADVANTAGE Michael Baker Jr., Inc. is pleased to submit a proposal to provide an All-Hazard Mitigation Plan for Weld County, CO. Our proposal incorporates features and ideas that will exceed both the County's expectations and Federal Emergency Management Agency (FEMA) requirements. Since the passage of the Federal Disaster Mitigation Act of 2000 (DMA2000), communities nationwide have been developing local hazard mitigation plans either on a multi-jurisdictional or single jurisdiction basis. There are many processes used to develop hazard mitigation plans, each having advantages and disadvantages. The Baker Team can provide an optimal solution and the knowledge and understanding of these processes, the jurisdictions involved, and an expert understanding of the various Federal laws, regulations, Executive Orders, etc. to provide an efficient, effective and ultimately FEMA, Emergency Management Accreditation Program (EMAP), and Community Rating System (CRS) approvable plan. The Baker Team advantage includes: ➢ The Baker Team's experience includes the development of various hazard mitigation plans for counties and states throughout the United States. Through this proven experience, the Baker Team has demonstrated expertise for complying with DMA2000, 44CFR Part 201, Executive Order 11988; Floodplain Management, Executive Order 11990; and Wetland Protection, including additional guidance documents as well as local, state, and federal authorities and regulations. ➢ The Baker Team has been selected by FEMA to be the Risk MAP contractor in three FEMA Regions nationally, including Region VIII which encompasses Colorado. This is an important advantage as we interact daily with FEMA mitigation staff at Headquarters, have developed relationships with the FEMA Regional staff (including mitigation planners), and will have awareness of the most current and up-to- date guidance and requirements which can change annually. Also, as a Risk MAP contractor, Baker reviews local mitigation plans on behalf of FEMA and is a member of the FEMA Mitigation Plan Review Process Team which provides further expertise in mitigation plan review tool evaluation and completion. ➢ The Baker Team can tap into its deep resources nationwide to provide professionals and expertise to bear on the project. Our planning, emergency management, and GIS resources will ensure that your project will be completed on time, on budget, and by individuals who have the expertise to develop a quality plan update. Y The Baker Team is familiar with the situation that Weld County is facing as the county and its jurisdictions step away from the Northeast Colorado Regional Hazard Mitigation and begin to develop their own county plan. While technically considered by FEMA to be a Plan Update, the efforts involved more closely mirror the development of a brand new hazard mitigation plan. Baker has recently completed and submitted the Arapahoe County Hazard Mitigation Plan to the State for review. Arapahoe County was in a similar position in that they were formerly included in the Denver Regional Hazard Mitigation Plan that was created by DRCOG and have decided to develop their own mitigation plan. Page 1 Michael Baker INTERNATIONAL Weld County Hazard Mitigation Plan, Bid No. B1500040 ADDING VALUE TO THE HAZARD MITIGATION PLANNING PROCESS The Baker Team understands that it is essential to add value to the standard hazard mitigation planning process in a way that addresses the unique characteristics of Weld County and its communities. The Baker Team has identified key opportunities and recommendations to enhance the planning process and hazard mitigation planning outcomes in this scope of work. While these recommendations are based on Baker's extensive knowledge and experience in hazard mitigation planning, participating jurisdictions will have the opportunity to tailor the process to fit their specific needs. Our proposal includes key elements that are value added services and differentiate us from our competitors: Y Deep experience in compliance with the FEMA DMA2000, FEMA CRS, and EMAP standards. We are experienced in ensuring that unique CRS and EMAP standards have been met in addition to FEMA DMA2000 mitigation planning standards. r A Risk Assessment that utilizes the latest and greatest GIS data sets available at the State or local level. Level 2 Hazus analysis will be conducted for the hazards of flood and earthquake. This analysis will improve greatly upon Risk Assessments conducted as part of the 2009 Northeast Colorado Regional Hazard Mitigation Plan. y A focused and flexible outreach strategy to maximize local risk communication capabilities, participation, and buy-in of Weld County agencies,Special Districts, and local stakeholders. r Baker has completed detailed social vulnerability analyses for mitigation planning projects in communities across Colorado and the United States. Coupled with Hazard Risk and Vulnerability assessments, Baker's consideration of at-risk populations and future land use provides a value added that will benefit county planning activities for years to come. if I I ; • ROAD , ' �, r ;�yl CLOSED a �I i r • ail .;� • - • l4� ' Ili. L � _1,. Page 2 Michael Baker INTERNATIONAL Weld County Hazard Mitigation Plan, Bid No. B1500040 FIRM PROFILE Opened in 2003, Baker's Lakewood, Colorado office has over 40 engineers, planners, GIS analysts, environmental scientists, and other technical staff ready and available to support this project. Headquartered out of Pittsburgh, Pennsylvania, Baker was founded in 1940 and provides professional engineering and consulting services for its clients worldwide. Engineering News-Record consistently ranks Baker in the top 8 percent of the 500 largest U.S. engineering design firms and in the top 25 of numerous individual markets. With over 3,200 professionals in 100 offices across the United States, Baker has the flexibility to call upon experts in all disciplines when necessary to accommodate challenging deadlines and offer valuable support. Baker has established national practices in the following sectors: Homeland Security (including Hazard Mitigation and Disaster/Emergency Management Services), Planning, Geospatial, Transportation, Facilities, Environmental, and Water. Baker primarily serves public sector clients at all levels including the Department of Defense; agencies of the Department of Homeland Security including FEMA; State entities including Departments of Transportation, Offices of Emergency Management/Homeland Security, and numerous local entities. Baker recently became part of Michael Baker International, LLC, a leading provider of end-to-end engineering, development, intelligence, and technology solutions with global reach and mobility. Our purpose is to create value by delivering innovative and sustainable solutions through values such as integrity, quality, teamwork, and commitment. O U.S. Office Locations Michael Baker INTERNATIONAL • Page 3 Michael Baker INTERNATIONAL Weld County Hazard Mitigation Plan, Bid No. B1500040 CONTRACTOR QUALIFICATIONS AND RELATED EXPERIENCE Baker has a nationally recognized hazard mitigation practice that works on projects for FEMA, states, and local governments. Since 1972, our all-risk, all-hazards approach has helped clients plan and prepare for natural disasters, technological emergencies, internal/external risks, and terrorist threats. Our diverse staff of resource specialists, planners, and emergency management professionals supports a broad range of projects that are increasingly interdisciplinary. Hazard mitigation is at the core of Baker's public service IIIWIMIr mission, as it seeks to permanently eliminate or reduce the — • — • risks of hazards to life and property. Baker offers expertise • that spans the full range of mitigation services in both pre- disaster and post-disaster environments. The Baker Team has successfully supported disaster/emergency management and hazard mitigation efforts in all phases of natural and technological hazards programs, including prevention, mitigation, preparedness, response, and recovery. Successfully completing a wide range of related projects for clients at all levels of government, the Baker Team understands the interdisciplinary approach to emergency management and the importance to work with multiple levels of government. Specific areas of specialized hazard mitigation and emergency management support include: ▪ Hazard Mitigation Plan Development, Update, and Evaluation • Hazard Mitigation Project Scoping, Development, and Applications • FEMA Benefit-Cost Analysis and Environmental Assessment • All Hazard Risk Assessment Analysis, including using Hazus-MH for Flood, Fire, High Wind, and Earthquake as well as Specialized Analyses for Levees/Floodwalls • Design Training Exercises • Evacuation and Sheltering Planning • Post-Disaster Recovery Planning and Procedures • Provision of Post-Disaster Survey Assessment Teams • Infrastructure Protection, Planning, and Design Since the 1970's Baker has worked with FEMA on floodplain mapping and related outreach. Baker's knowledge of floodplain mapping is integrally linked to hazard mitigation planning in Colorado as it is one of the highest risk hazards in the state. Baker has also worked on projects with FEMA to revise national hazard mitigation plan guidance and review materials. One related project involves developing ways FEMA may incentivize integrating hazard mitigation planning into other planning mechanisms. Baker understands that the project team and supporting members must be readily accessible and available. That is why the Lakewood, Colorado office will be assigned the primary responsibility for coordinating the Weld County Multi-Hazard Mitigation Plan. This office will be supported by the entire Baker family with access to all necessary technical and organizational resources. Page 4 Michael Baker INTERNATIONAL Weld County Hazard Mitigation Plan, Bid No. B1500040 EXPERIENCE IN WELD COUNTY By choosing Baker, the County's Office of Emergency Management will continue to build upon a professional partnership that has led to a number of successful projects in Weld County. Baker's Lakewood Office, including staff from our water resources, transportation, and planning groups, has worked on the following projects within Weld County: ❑ Coal Bank Creek Bridge Replacement Design: Baker provided final design and construction package preparation for major project elements to include one-half mile of highway reconstruction, one-half mile of channel realignment, and replacement of the bridge carrying SH 14 over Coal Bank Creek.This project included innovative construction phasing and accelerated bridge techniques to reconstruct both the roadway and bridge within a 28-day period. I I Railroad Bridge Design, I-25:As part of the reconstruction of an existing seven-span Union Pacific Railroad bridge over I-25,the bridge was replaced with a four-span bridge with a 230-foot Warren Truss main span. Baker served as a sub-consultant responsible for preparing a structure selection report and the final design of the main span.The height of the truss was minimized to limit the structure's visual impact. Preliminary Flood Insurance Rate Map(FIRM) production for the City of Greeley. LIDAR flight and processing covering portions of the St. Vrain basin within Weld County ❑ Approximate hydraulic flood study of John Law Ditch—Colorado &Southern RR Flow Path J FEMA Discovery/Scoping efforts for the St. Vrain Basin and the Cache La Poudre basins, including map/report production, meetings, and coordination with the following communities: o Weld County,Towns of Erie, Dacono, Firestone, Frederick, Mead, Windsor, Severance,Ault, and Eaton and the City of Greeley Through an on-going contract with the Federal Emergency Management Agency (FEMA), Baker has reviewed the following flood-related studies and products in Weld County: ▪ Weld County preliminary Countywide FEMA Flood Insurance Rate Maps ▪ Coalbank Creek: Hydrology (HEC-HMS model and regression equations), Hydraulics (HEC-RAS), and floodplain mapping, 2.5 miles from Cache La Poudre River upstream to Highway 392 ❑ Sheep Draw: Hydrology and Hydraulics in the City of Greeley and Weld County, 1.92 miles from confluence with Greeley No. 3 Ditch upstream to US Hwy 34 LJ John Law Ditch and the Cache La Poudre River: Hydraulics for John Law Ditch (7 miles) and the Cache La Poudre River(14 miles) ▪ Town of Evans Levee analysis: including hydraulics (HEC-RAS) and floodplain mapping along the South Platte River, 1.7 miles from Union Pacific RR upstream to Evans Street Town of Firestone Godding Hollow Levee re-certification package I I Various Letters of Map Amendment (LOMA) including the Prairie Waters project: review of the engineering analyses associated with City of Aurora's Prairie Waters project and the project's impact to flood hazards within Weld County. ❑ LiDAR flight and terrain data processing for the Cache La Poudre basin Throughout our past project experience, Baker has been able to arrive at a beneficial partnership with every one of our hazard mitigation clients. The most important point to note is that both Baker and the County share the same main goals, which is a FEMA-approved Hazard Mitigation Plan that successfully manages risk in local communities. Baker hopes that this planning project continues to build upon a long-term, mutually-beneficial relationship with Weld County. Page 5 Michael Baker INTERNATIONAL Weld County Hazard Mitigation Plan, Bid No. B1500040 PAST PROJECTS Baker has completed and is working on projects to develop or update state and local Hazard Mitigation Plans in Pennsylvania, Ohio, Maryland, West Virginia, Virginia, Georgia, Colorado, Idaho, Montana, Missouri, Wyoming, and California. Baker has been a trusted community partner, working with multiple counties to update their HMPs more than once, as shown below. Baker approaches hazard mitigation plan development and updates with ideas that maximize the priorities and time of participants. Moreover, Baker Team members balance innovative ideas with cost-and time-saving measures that match clients' needs. The following section provides documentation outlining our specific, recent experience in hazard mitigation assessment and planning work in addition to recent Colorado flood recovery projects. COLORADO STATE HAZARD MITIGATION PLAN RISK ASSESSMENT TECHNICAL SUPPORT Client: Federal Emergency Management Agency(FEMA), Region VIII Reference: Ryan Pietramali, Risk Analysis Division Branch Chief Added Value: In the wake of th Contract Date: 2013-2014 damaging and historic fall flooding of Key Team Members: Dave Jula, Mike Garner, Enessa Janes 2013, FEMA Region VIII reached out to Baker to provide technical assistance to Utilizing Baker's CAMPR contract with FEMA, technical assistance was help support development of the provided to assist the State of Colorado's Office of Emergency Colorado State Hazard Mitigation Plan. Management in updating the State's Hazard Mitigation Plan. Support The Baker Team was able to quickly included state-wide hazard risk assessments specific to both local redirect resources to complete the risk jurisdictions and State-owned assets. In addition, local-level assessment work in less than two capabilities and mitigation strategies were analyzed. The staffing months, which ensured the State's Plan resources made available through this contract allowed the State to would not lapse in this critical period receive FEMA approval of the Plan days prior to the previous Plan's following the disaster. expiration date. Quaternary Faults and Earthquake Scenarios A LEGEND ' Colorado N o - 720.,,,,,, UMW �t. ^r andCol Mitigation StLiote Ss7 aa, Hazard Mitigation Pla ri`:** p�wrp-tes ,a T Frye i' ,.. /M S 1J w4 ✓ Q\ i hYa f xf Y •4 r Yam ,,.„- Y J. V r L� �y Page 6 Michael Baker INTERNATIONAL Weld County Hazard Mitigation Plan, Bid No. B1500040 ARAPAHOE COUNTY, CO, MULTI-JURISIDICTIONAL MULTI-HAZARD MITIGATION PLAN UPDATE Client:Arapahoe County Sheriff's Office Reference: Christopher Garner, Investigator/Environmental Crimes Added Value: Baker is Technician coordinating closely with Contract Date: 2014—ongoing Arapahoe County GIS to Key Team Members: Dave Jula, Mike Garner, Enessa Janes,Jason Isherwood leverage numerous high- quality structure and inventory �a Baker updated the county's data sets to be utilized as part FEMA-approved Multi-Hazard of the Risk Assessment (RA). n Mitigation Plan as part of a 5- Baker posted all GIS data sets MIIrr year required update. This that result from the RA to an project is unique because online mapping system, where 4 , Arapahoe County was previously local communities, - Th ••••.--411 included in a Regional Plan that organizations, and the public was produced by the Denver can view the results for those Regional Council of Governments specific areas of the county (DRCOG). With minimal input and applicable to them. participation in the 2010 http://bit.ly/1C1HpmU Regional Plan, this Update was in many ways more aligned with a brand new county plan. Baker worked closely with the Sheriff's Office to ensure maximum stakeholder participation. The Baker Team also leveraged many of the data sources and analysis that we provided to the State of Colorado for the recent State of Colorado Hazard Mitigation Plan. The main goal of the new Plan was to ensure local ownership and participation in the overall Mitigation Strategy and associated Mitigation Actions. BOULDER COUNTY FLOODPLAIN CONSULTANT AND POST FLOOD RECOVERY SUPPORT Client: Boulder County Added Value: Working alongside Reference:Julie McKay the client,the Baker Team Contract Date: 2013-2015 provided on-site staffing support Key Team Members: Dave Jula, Mike Garner, Enessa Janes to assist the County with floodplain management Baker is providing onsite support, planning, and flood recovery services assistance. for Boulder County in response to the September 2013 floods. Through the county's Floodplain Permitting and Comprehensive Creek Planning program and our onsite floodplain permitting work, we have reviewed and provided assessments of proposed flood recovery projects throughout the County. We provide expertise about policy implementation and existing conditions created by aftermath of the floods. 9 Due to extensive damage throughout the creek corridors, the high # ® amount of sites identified, and public attention to work being performed, Baker developed and deployed a number of cloud- t based, online GIS webmaps to identify, track and communicate progress to the public and to the client. The numerous data layers composing the map are updated daily and are linked to a number of auxiliary tabular data sets, documents, and photos. Auxiliary Page 7 Michael Baker INTERNATIONAL Weld County Hazard Mitigation Plan, Bid No. B1500040 webmaps were also utilized by the project team for mobile data collection and analysis. We also directly support the Comprehensive Creek Planning Initiative, which has included kickoff meetings attended by over 650 residents, evaluation of over 3,000 reported damage points, and field assessments for over 90 miles of creeks. For this effort, we have identified over 200 High Hazard Sites throughout the county. To facilitate expedited recovery efforts and prepare for spring runoff, Baker has developed Implementation Plans for each creek within the county. These plans identify, reach-by-reach, projects that had to be implemented by May 1, 2014 to reduce flooding risk and subsequent damage to homes and infrastructure. WATERSHED MASTER PLANS — ST. VRAIN CREEK & FOURMILE CREEK WATERSHEDS Client: Boulder County Contract Date: 2013-2015 Added Value:The Baker team developed an Key Team Members: Dave Jula, Mike Garner, Enessa Janes, utilized web mapping to assist with field visits Jason Isherwood pp g and data collection through mobile devices, which allowed for improved communication Baker prepared separate long-range plans for both the St. and expedited post data processing and Vrain Creek watershed and the Fourmile Creek watershed. analysis. Each area was heavily impacted by the September 2013 floods. Due to the extreme migration of stream channels, massive damages, and large population impacted, a multi-disciplinary team was required to — achieve the broad goals and aggressive schedule. Baker compiled a team ., a st . of professionals highly qualified in public outreach, planning, stream AfiI ', :Ai geomorphology, ecosystem restoration, flood mitigation and risk ,.ri '— ': . assessments, surveying, GIS, and hazard mitigation. Baker provided / ,1 -2. stakeholder and agency coordination; developed and facilitated a public i "` outreach plan, including a project website; gathered existing documents and data; prepared ecological stream assessments; developed strategies; identified funding sources; and prioritized and implemented projects. IDAHO STATE ALL-HAZARD MITIGATION PLAN UPDATES Client: Idaho Bureau of Homeland Security Reference: Susan Cleverley, Senior Mitigation Planner Added Value: Baker developed a project Contract Date: 2010-ongoing specific database which streamlined key risk Key Team Members: Dave Jula, Mike Garner,Jason assessment and mitigation strategies from local Isherwood hazard mitigation plans to provide an extensive range of mitigation options. Baker also designed In 2010, the State of Idaho required an update of the entire existing 2007 State Hazard Mitigation Plan (SHMP) a Hazus-compliant Level II geodatabase and Users Guide to allow the State to collect local which included conducting research, gathering data, performing risk analysis, estimating potential losses, data for improved future risk assessments. A capability assessment was performed to review rewriting most all of the plan chapters, and updating and existing programs, plans and actions. Baker then developing geographic information system (GIS) maps developed a matrix to compare potential areas and associated databases. This effort included broad of existing synergy, which included the effective integration of public and agency input, and ultimately use of its FEMA HMA funding and ability to submittal to and approval by the Federal Emergency manage a 10.1 increase in Hazard Mitigation Management Agency (FEMA) for review. In addition, the state required analysis of the capability to move from a Grant Program (HMGP)funding. Page 8 Michael Baker INTERNATIONAL Weld County Hazard Mitigation Plan, Bid No. B1500040 Standard State Plan to an Enhanced State Plan. Baker provided technical assistance in updating the Idaho State Hazard Mitigation Plan (SHMP). Baker developed a planning process that included a robust public and agency input strategy, updated the Risk Assessment, conducted an exhaustive Capability Assessment, updated the mitigation strategy, analyzed and updated the plan maintenance process, updated local planning coordination, developed a final plan, and assisted in the review and adoption processes. Through this success Baker was retained to perform the 2013 Hazard - Air Ate` Mitigation Plan Update. As part of this effort, Baker was able to . . improve upon the risk assessment through improved data availability l�f and sharing across multiple State agencies. Level 2 Hazus analysis, !`_ , utilizing numerous GIS data inputs including locally produced structure — - t inventories was conducted statewide for the hazards of flooding and i►' ' earthquake. Baker also assisted in the expansion of the SHMP to cover 111.' - human-caused hazards. The 2013 Update process concluded with Y FEMA granting Approval Pending Adoption without requiring a single 6 _ change or addition to the Updated Plan. Following the Plan's approval, the Baker Team then worked with the State to develop county-specific Risk Assessment GIS data sets and maps for use in future local hazard mitigation plan development. NEW MEXICO STATE HAZARD MITIGATION PLAN UPDATE Client: New Mexico Department of Homeland Security and Added Value: The Baker Team was abl Emergency Management to utilize its deep experience in the field Reference: Wendy Blackwell, State Hazard Mitigation Officer, of hazard mitigation planning to assist Contract Date: 2013-2014 the newly appointed State Hazard Key Team Members: Mike Garner, Enessa Janes Mitigation Officer in producing a quality, FEMA-approvable Plan within a Baker assisted the State in challenging timeframe. updating its Hazard Mitigation Plan, in compliance with the New Mexico State Hazard U.S. Disaster Mitigation Act of 2000. Baker's services included re-writing Mitigation Plan .,,a,....1, a majority of the existing Plan document and conducting the Statewide Risk & Vulnerability Assessment. The Disaster Mitigation Act of 2000 provides the legal basis for hazard mitigation planning requirements for state, local, and tribal governments as a condition of mitigation grant assistance and emphasizes coordination and integration of mitigation activities. New Mexico's hazards range from floods, wildfires, drought, extreme heat, tornadoes, severe storms, and severe winter weather, to " ��■■■ less-frequent events, such as volcanoes, hazardous material incidents, and earthquakes.y, risk assessment evaluated sins ,potential blidamage, d and property, including individuals, businesses, public utilities, and infrastructure from these disasters, The updated plan will serve as a comprehensive plan for addressing the more frequent hazards the State faces and serve as a roadmap for dealing with major disasters. Page 9 Michael Baker INTERNATIONAL Weld County Hazard Mitigation Plan, Bid No. B1500040 JOHNSON COUNTY, WY HAZARD MITIGATION PLAN UPDATE Client:Johnson County Homeland Security Reference: Marilyn Connolly, Emergency Management Coordinator Added Value: Working alongside th Contract Date: 2012-2013 client, the Baker Team focused on Key Team Members: Dave Jula, Mike Garner, Enessa Janes,Jason educating the county commissioners Isherwood and public about the importance of hazard mitigation planning and the Baker updated the county's county's mitigation strategy for the 2013-2018 FEMA-approved Multi-Hazard next five years. Johnson County Mitigation Plan as part of a 5-year Homeland Security plans to utilize and Johnson County,WY Hazard required update. Baker has Mitigation Plan reference the Mitigation Plan as part of leveraged efforts already spent all future planning discussions in the on developing the original plan as county. the basis for the update. Baker facilitated a project kickoff and five-year plan review meeting with the county and participating jurisdictions to discuss and obtain consensus on the proposed planning process, confirm participating jurisdictions, define the role and composition of the planning committee, and review the currently identified risk assessment hazards. Baker also facilitated public input meetings in Kaycee and Buffalo to gather information to incorporate into the updated plan. Baker conducted research and developed the update introduction, hazard profiles, risk and vulnerability assessments, and critical infrastructure descriptions for the plan. Profiles include flood, wind, fire, geologic, and hazardous material- related risks determined by local history and public input. Baker prepared a risk assessment containing a description and prioritization of natural hazards that have occurred in the county, a vulnerability assessment of each jurisdiction's vulnerability to specific hazards, and Hazus scenario runs for flood and earthquake. The 2013 Update process concluded with FEMA granting Approval Pending Adoption without requiring a single change or suggested addition to the Updated Plan. Page 10 Michael Baker INTERNATIONAL Weld County Hazard Mitigation Plan, Bid No. B1500040 PROPOSED PROJECT SCOPE OF WORK Typically, updating a local hazard mitigation plan should seek to leverage effort already spent on developing the original plan. If a local mitigation plan is organized well, contains good data, and has a comprehensive mitigation strategy, to the extent possible it should be the basis for the update. However, it is recognized that Weld County's previous plan was part of a regional planning effort spearheaded by the Northeast Colorado All Hazards Planning Region and does not capture all the local nuances and needs of Weld County. The Baker Team recently worked through a similar set of circumstances with Arapahoe County, CO, who was also a participant of a regional hazard mitigation planning effort (the 2010 DRCOG Regional Hazard Mitigation Plan). We believe that our experiences working with Arapahoe County will translate well as Weld County attempts to follow a similar path forward and develop a robust, customized local plan. After an initial review of the current Northeast Colorado Regional Hazard Mitigation Plan, the Baker approach is to identify areas most in need of improvement and updates. This includes using the current plan as the basis for the update; making changes to the format and focusing on additions necessary due to new FEMA guidance; adjustments to the Hazard Identification and Risk Assessment (HIRA); incorporation of social vulnerability and build-out analyses; evaluation and update of the mitigation strategy; and changes based on the 5-year plan review. It is of the utmost importance to the Baker Team that Weld County is satisfied with the analysis components and the planning process. For the entire project, Baker will coordinate, facilitate, and lead all public outreach and planning team meetings (including taking meeting minutes); conduct focused outreach and develop engaging informational materials as needed (i.e., public notices of public meetings, development and maintenance of a project website linked to the participating jurisdictions government and social media web pages); and gather public input for incorporation into the plan. We anticipate that the plan update can be completed with 2-3 sets of planning team meetings, a round of public meetings to gather input, and a presentation of the final draft Plan to the County Commission. Due to the size of Weld County and the diversity between jurisdictions, Baker will work with the planning team to determine the best strategy for meaningful, sustained public engagement. Options may include: decentralized public meeting locations (perhaps 2-3 locations within the county) to encourage participation and focus on regional issues; aligning public presentations/information sessions with pre-scheduled community events; a heavier reliance on social media to increase stakeholder participation, submitting press releases through local media; identifying and posting printed announcements in areas where stakeholders congregate and share information, etc. Any additional meetings or webinars will be coordinated by Baker and held as necessary with municipalities and/or the county. Our planning approach will emphasize a participatory process.The Baker Team will help facilitate representation from those communities adopting the plan, as well as representatives for the County. We will further describe this process below; however, it has been our experience that mitigation plans are most successful when stakeholders are involved throughout the process. Our process will allow for public comments to be collected as written statements as well as electronic ones. Additionally, our approach will ensure that future plan updates can be accomplished as efficiently as possible. Details on the specific tasks are as follows: ✓ Task 1:Schedule and conduct initial planning team meetings ✓ Task 2: Gather data and conduct risk assessment update ✓ Task 3: Conduct vulnerability assessment ✓ Task 4:Prepare mitigation goals, objectives, and list of mitigation actions ✓ Task 5:Present final draft of plan for team review and comment ✓ Task 6:Submit final draft to State/FEMA for approval Page 11 Michael Baker INTERNATIONAL Weld County Hazard Mitigation Plan, Bid No. B1500040 TASK 1: SCHEDULE AND CONDUCT INITIAL PLANNING TEAM MEETINGS The early phase of the plan development process includes several key steps that will help define the success of the plan update. Defining and documenting the planning process consists of creating a logical path forward for future plan updates. Additionally, the planning team must identify how the plan will be prepared and how the public will be involved. It is important at this point that public and stakeholder communication processes are clearly defined and organized. This step ensures maximum feedback during both the development/update and draft stages of the planning process. Baker will schedule a Project Kickoff and 5-Year Plan Review Meeting with Weld County and participating jurisdictions to discuss and solidify the proposed planning process. Baker will convene the OEM-organized planning team to confirm participating jurisdictions (and to collect signed commitment memos), define the role of the planning team, conduct a 5-year plan review of the existing regional mitigation plan and the Weld County annex, and to review the currently identified Risk Assessment Hazards. The public, local organizations and neighboring communities can also be invited to participate in a portion of this meeting. The following is a preliminary list of jurisdictions in Weld County: Jurisdictions Type Ault Local Municipality Dacono Local Municipality Eaton Local Municipality Erie Local Municipality Evans Local Municipality Firestone Local Municipality Fort Lupton Local Municipality Frederick Local Municipality Garden City Local Municipality Gilcrest Local Municipality Greeley Local Municipality Grover Local Municipality Hudson Local Municipality Johnstown Local Municipality Keenesburg Local Municipality Kersey Local Municipality LaSalle Local Municipality Lochbuie Local Municipality Mead Local Municipality Milliken Local Municipality New Raymer Local Municipality Nunn Local Municipality Pierce Local Municipality Platteville Local Municipality Severance Local Municipality Berthoud Adjacent Municipality Page 12 Michael Baker INTERNATIONAL Weld County Hazard Mitigation Plan, Bid No. B1500040 Jurisdictions Type Brighton Adjacent Municipality Longmont Adjacent Municipality Northglenn Adjacent Municipality Thornton Adjacent Municipality In addition to the communities listed above, the Baker Team will work with the planning team to engage all 27 Fire Protection Districts and Departments within the County, all Water and Sanitation Districts and Departments, all School Districts, and all Health Care Systems, Hospitals, and Emergency Medical Services providers who serve Weld County and its residents. During the kick-off meeting the Baker Team will collect a list of committed stakeholders and will assist OEM with collecting commitment memos from the members of the planning team. During the kick-off meeting the Baker Team will lead a 5-year plan review.The collaborative plan review process will address a number of questions, including: I Do the goals and actions included in the 2009 plan _ address current and expected conditions? ✓ Has the nature or magnitude of hazard risk changed since the 2009 plan? Are there new or increased hazard concerns in the county and/or local • jurisdictions? I Have any mitigation actions outlined in the 2009 4 plan been completed? amisiaI Are there any issues that have limited the implementation schedule of the 2009 plan? ' &.w ✓ Have local jurisdictions experienced changes since the 2009 plan that impact local risk and vulnerability(e.g.,jurisdictional boundaries, demographics, new hazard events, new studies, etc.)? I Have members of the planning team or Weld County OEM measured the effectiveness of completed hazard mitigation projects in terms of specific dollar losses avoided? I Are there other existing plans, studies, data sets, or information that should be incorporated into the Hazard Mitigation Plan? To continuously obtain public input, Baker will develop and maintain a custom project webpage. From the start of the project, meeting notes, meeting agendas, information, draft documents, and feedback surveys will be available on the site. The project webpage will be hosted by Baker and can be linked to Weld County's and local jurisdictions' websites. Although the project website will be discontinued at the end of this project, the associated materials and documents will be provided to the county for record keeping and use on other websites. The Baker Team is enthusiastic about Weld County OEM's non-traditional approach to engaging local and regional stakeholders in the planning process and we will provide flexible outreach materials and announcements that can be easily integrated with the county's Facebook page and other social media platforms. Baker will prepare all pre-meeting materials including meeting agendas, presentation materials (including Power Point presentations and handouts), and necessary public announcements (both electronic and hard copy). Page 13 Michael Baker INTERNATIONAL Weld County Hazard Mitigation Plan, Bid No. B1500040 TASK 1 — DELIVERABLES: ✓ Documentation of updated planning process and stakeholder input ✓ Project Kickoff and 5-year Plan Review Meeting o Meeting notices/advertisements/venue information o List of committed stakeholders with accompanying planning team commitment memos ✓ Website(ongoing throughout project) ✓ Meeting Agendas and Minutes (ongoing throughout project) TASK 2: GATHER DATA AND CONDUCT RISK ASSESSMENT UPDATE Following the Project Kickoff and 5-Year Plan Review Meeting, the Baker Team will compile all relevant land use, flood recovery, and emergency management plans and data sets that will be used during the plan development process. The Baker Team will then begin updating the Risk Assessment. EXPOSURE VULNERABILITY The Risk Assessment portion of a local mitigation plan is also commonly RISK referred to as a HIRA (Hazard Identification Risk Assessment). A HIRA identifies hazards, assesses risk by hazard, and analyzes vulnerability by hazard. Hazard identification seeks to answer "What hazards do our V communities face?" A risk assessment seeks to answer "What is at risk?", HAZARD and a vulnerability analysis answers "Of the things at risk, how much risk exposure is there, or what is the potential damage?" The risk assessment will define any hazard risks that may uniquely or exclusively affect localized areas within participating jurisdictions. Using the list of hazards identified in the current regional plan as a foundation, the risk assessment will build upon available historical data from past occurrences and will establish hazard-by- hazard profiles. The risk assessment will culminate in a hazard risk ranking based on conclusions about the frequency of occurrence (future occurrence), potential impacts, spatial extent, warning time, and duration of each hazard. There are several methods and tools for conducting hazard risk assessments. Hazards that have a geographic extent can be mapped using GIS to show the locations of the hazard areas and development that might be at risk. Some hazards do not have a geographic extent (i.e. tornadoes) and the risk to the entire area might be the same. For those hazards with geographic extents, the Baker Team will create a series of hazard overlay maps in GIS format showing the scope of hazards and their historical occurrences. The updated HIRA will be based on input gathered from the planning team, the existing regional hazard mitigation plan, and new studies and plans related to specific hazard events since the development of the original plan (including the catastrophic flood event of September 2013). In addition, the Baker team will reference all data sets used and analysis performed as part of the recent 2013 Colorado State Hazard Mitigation Plan update to determine the best proposed HIRA methodologies. This task will be addressed both efficiently and accurately, as the Baker Team conducted a majority of the statewide risk assessments utilized by Page 14 Michael Baker INTERNATIONAL Weld County Hazard Mitigation Plan, Bid No. B1500040 the Colorado Division of Homeland Security and Emergency Management as they updated the State Hazard Mitigation Plan in December 2013. The risk assessment will be updated by incorporating the results of any additional reports or information that have been developed. In addition to the information gathered specifically for Weld County, the Baker Team will apply best practices in planning and data analysis by utilizing additional resources including: ✓ FEMA comments on the previously approved local mitigation plan. FEMA frequently provides comments on all aspects of the local hazard mitigation plan and we will consider and incorporate FEMA's concerns. ✓ FEMA's Local Mitigation Plan Review Guide: Effective October 2012,this guide is the official source for defining the requirements of original and updated Local Mitigation Plans. The guide contains several significant changes from the previous Plan Review Crosswalk including stronger emphasis on mitigation plan requirements, new guiding principles to support regulatory requirements, and a new Plan Review Tool. ✓ FEMA's guidebook Integrating Hazard Mitigation into Local Planning: This guidance document provides practical information and tools on how to best integrate hazard mitigation into the full range of community planning activities. ✓ Other local plans (including flood recovery plans), risk assessments and hazard information. Other sources of data will be reviewed and incorporated as applicable and appropriate. While conducting the risk assessment, the - Baker Team will work closely with the planning team and local jurisdictions to ' 'F1.'r ''. develop a database of existing county and �.. ' local jurisdictional critical facilities. The e, ^- database will identify types and numbers of . , buildings, infrastructure, hospitals and �q emergency response facilities, and other critical facilities. This geodatabase will be � +. delivered at the project's completion so -' }.,. that the county and its local jurisdictions P ' Pry can search and maintain accurate records over time. • In addition to developing the critical facilities database, Baker will prepare a report on future demographic trends and land use planning in Weld County and participating local jurisdictions. This information will serve as a foundation for the GIS and Hazus based build-out analysis. The purpose of the build-out analysis is to determine the likely impacts of future development and growth trends on livability and safety in Weld County communities. The Baker Team will work closely with local planning departments, Weld County GIS, other subject matter experts to identify best available data for the build-out analysis and will prepare clear, informative maps that identify areas where future development may put more people and assets at risk. The build-out analysis can also be used to assess whether current plans, development regulations, and hazard mitigation strategies should be reconsidered. The Baker Team has a deep understanding of the needs and challenges facing Weld County in the aftermath of the September 2013 flooding event. Moreover, our team has a strong appreciation for the huge level of local effort undertaken to date during the flood recovery phase. All of the members of our project team have been involved in some capacity with post-flood recovery efforts in the region. This intimate knowledge of post flood activities combined with our comprehensive planning experience will allow us to efficiently process existing plans and post-flood data to inform the local hazard mitigation planning process. While conducting the risk Page 15 Michael Baker INTERNATIONAL Weld County Hazard Mitigation Plan, Bid No. B1500040 assessment, the Baker Team will leverage existing and ongoing flood risk data to the maximum possible extent to develop DR-4145 inundation maps based on best available post-flood data (e.g. high water marks, post-flood imagery, county and regional inundation maps, gauges with updated peak flows and depths, etc.). All resulting Risk Assessment data sets and maps will be delivered to Weld County at the end of the project. By providing the new digital data as part of the risk assessment, the county can make certain that the efforts directed towards this plan update can be leveraged and utilized for future plan updates and throughout other county operations, planning activities, and outreach efforts. Additionally, the Baker Team will deliver the data to the Weld County GIS Division to ensure that the information produced as part of this Plan update is incorporated into the department's existing web mapping service. This will provide the county with improved hazard map products and better risk communication capabilities for outreach to local populations. TASK 2 — DELIVERABLES: ✓ Comprehensive updated Hazard Identification and Risk Assessment (HIRA) with description and prioritization of hazards in Weld County and local jurisdictions ✓ Updated critical facilities database ✓ Report on future demographic trends ✓ GIS-based build-out analysis ✓ Hazard overlay maps and GIS geodatabase format showing the extent of hazards and historical occurrences ✓ DR-4145 inundation maps TASK 3: CONDUCT VULNERABILITY ASSESSMENT For Task 3 the Baker Team will develop an overview of Weld County and its individual jurisdictions' vulnerability to specific hazards. This overview will contain types and numbers of buildings, infrastructure, and critical facilities in hazard areas; existing hazard protection measures, a description of each measure, and the method of enforcement or point of contact responsible for implementation; historical performance of each measure and recommended improvements or changes; land uses and development trends; and changes to local growth and development trends. The Baker Team is experienced in the use of a FEMA tool called Hazus-MH (Hazus). Hazus is a nationally applicable program that estimates potential losses from earthquakes, hurricane winds, and floods. Hazus uses state-of-the-art Geographic Information Systems (GIS) software to map and display hazard data and the results of damage and economic loss estimates for buildings and infrastructure. To improve upon the built-in capabilities of Hazus, the Baker Team applies expanded, finer resolution data inputs to arrive at what is termed Hazus Level II analyses. Level II analysis provides more accurate loss estimate by replacing the national default data and inventories with more accurate demographic information, local inventories of buildings, essential facilities and/or other infrastructure,flood boundaries(DFIRM), and soils and landslide specific inputs. The Baker Team plans to utilize Hazus Version 2.2, which was only recently released by FEMA in January 2015. Page 16 Michael Baker INTERNATIONAL Weld County Hazard Mitigation Plan, Bid No. B1500040 Potential loss estimates analyzed in Hazus-MH include: • Physical Damage:to residential and commercial buildings, schools, critical facilities, and infrastructure; ▪ Economic Loss: including lost jobs, business interruptions, repair, and reconstruction costs; and • Social Impacts: including estimates of shelter requirements, displaced households, and population exposed to scenario floods, earthquakes and hurricanes. For hazards where Hazus cannot be used, other qualitative and quantitative methods for conducting risk and vulnerability assessments will be utilized to update the plan. Vulnerabilities identified in the updated build-out analysis will also be included in the Vulnerability Assessment. In addition to providing detailed, quantitative potential loss estimates, the Baker Team will also assess the impacts that social vulnerability may have on various at-risk populations throughout the county. Baker understands that local vulnerability to disasters depends on more than the relationship between buildings and their exposure to hazards. Social and economic factors — like average age, income, or disability status — directly affect a community's ability to prepare for, respond to, and recover from hazards and disasters. Baker Team member Dr. Enessa Janes is an expert in social vulnerability analysis and Baker has emerged as a leader in conducting social vulnerability analyses for mitigation planning projects in communities across Colorado and the United States. Levels of social vulnerability to hazards can be mapped using demographic data and GIS, and Baker's process provides a valuable tool for identifying areas where people may have a harder time preparing for, responding to, and/or recovering from disasters. Most recently, Baker conducted social vulnerability analyses for the Arapahoe County, CO, local hazard mitigation plan update and for the Colorado State Hazard Mitigation Plan update. Below is an example of one of the social vulnerability maps that the Baker Team created for the Colorado plan. Colorado Social Vulnerability Assessment LEGEND G0 `.tea'• I s ua.x S0Cl2i Vulnerability •..t is�' � mom . LA Nu raj fw ^n9eaiorsu nea x ore cN Special Nee05 ov.v ann. Etincay Race.Class } — Wea',th Mnr inmont ' Us xu. U of IM1ti data is limited 'wM please con act the a Colorado o soo or ean..:�, e ° ..o.•. ram �_ ware Re. d mare Safety Branch for more ama nueda.v / I o o, / M • of Soule E5R1 FEMA Lee °mu artnuku CWC5 Co DAR Dale 11,27 2013 Due to our experience working on both the Arapahoe County and Colorado State Hazard Mitigation Plan updates, the Baker Team is familiar with the best available data sources for conducting a social vulnerability analysis in Weld County.Throughout the planning process we will work closely with the planning team and local stakeholder to ensure accurate and comprehensive representation of social vulnerability conditions in Weld County and its local jurisdictions. Page 17 Michael Baker INTERNATIONAL Weld County Hazard Mitigation Plan, Bid No. B1500040 Another area that FEMA places specific attention on relates to the vulnerability of NFIP repetitive loss and severe repetitive loss properties. The Baker Team is accustomed to utilizing these data sets as part of the Vulnerability Assessment and has found the resulting information to be beneficial when formulating a community's Mitigation Strategy. Finally, FEMA emphasizes the requirement that local hazard mitigation plans contain a Capability Assessment of programs, policies, and regulations that have applicability to hazards and hazard management for the county and participating jurisdictions. The Capability Assessment will provide a comprehensive examination of Weld County and participating jurisdictions' capacity to implement meaningful mitigation strategies and identify existing opportunities to increase and enhance that capacity. Specific capabilities that will be addressed in this section include planning and regulatory capability, staff and organizational (administrative) capability, technical capability,fiscal capability, and political capability. The Baker Team will obtain information for the Capability Assessment through the use of detailed questionnaires and an inventory and analysis of existing plans, ordinances, and relevant documents. The purpose of this assessment is to identify any existing gaps, weaknesses, or conflicts in programs or activities that may hinder mitigation efforts, and to identify those activities that should be built upon to establish a successful hazard mitigation program. As with the Risk Assessment, all resulting databases, GIS data sets, and maps associated with Task 3 will be delivered to Weld County at the end of the project. TASK 3 — DELIVERABLES: ✓ Draft Vulnerability Assessment of each jurisdiction's vulnerability to specific hazards ✓ Hazus Level II scenario runs and map overlays for flood and earthquake hazards ✓ Social vulnerability Assessment results (including maps) ✓ Combined risk and vulnerability assessment in GIS format showing the extent of hazards, historical occurrences, in addition to current and projected vulnerability and loss estimation information ✓ Develop and disseminate the Capability Assessment Survey ✓ Analysis and development of Capability Assessment for inclusion in the Plan update ✓ Delivery of all geodatabases, maps, and GIS data (including Hazus runs) to Weld County GIS Division for improved risk communication and integration into existing county GIS services TASK 4: PREPARE MITIGATION GOALS, OBJECTIVES, AND A LIST OF MITIGATION ACTIONS The Mitigation Strategy is the most important portion of the Hazard Mitigation Plan and is the county's blueprint for reducing losses and vulnerabilities identified by the Risk and Vulnerability Assessments. The updated mitigation strategy will include an evaluation of existing local goals, objectives, and action items. The Baker Team will assist Weld County OEM and the planning team with their review of the county's pre- and post- flood hazard mitigation policies, programs, and capabilities. Key questions will include whether previously identified mitigation actions have been completed or not, and whether to carry them forward into the updated plan. Page 18 Michael Baker INTERNATIONAL Weld County Hazard Mitigation Plan, Bid No. B1500040 The updated Mitigation Strategy will provide the foundation for detailed Mitigation Action Guides that will link jurisdiction-specific mitigation actions to locally assigned implementation mechanisms, target completion dates, local champions/leaders, existing and potential funding sources, anticipated cost, etc. The Mitigation Action Guides will clearly explain each of the priority mitigation projects identified in the updated Mitigation Plan. At least one Mitigation Action Guide will be provided for each hazard in each participating jurisdiction. The Mitigation Action Guides are designed to make the Plan update both strategic and functional though the identification of long-term goals and near-term actions that will guide day-to-day decision- t' making and project implementation. The updated strategy will identify, evaluate, and prioritize cost- effective, environmentally sound, and locally palatable mitigation Afr. actions and link them back to the county's overall Mitigation Strategy. The Baker Team can propose several innovative systems for ranking and prioritizing mitigation actions. The Mitigation Strategy is the • • section of a plan where FEMA guidance has changed the most. The Baker Team will ensure that the requisite guidance changes are incorporated including the development of a specific mitigation strategy and actions related to NFIP participation. Existing mitigation actions will be thoroughly reviewed and progress will be noted. Finally, Baker will guide Weld County OEM and the planning team through the process of identifying new mitigation actions and modifying or discontinuing mitigation actions identified in the previous plan. As part of Task 4, the Baker Team will conduct a Mitigation Solutions Workshop where different mitigation actions for the hazards affecting Weld County will be identified, analyzed, and discussed in detail by Weld County OEM and the planning team. This workshop will guide participants through an extensive range of mitigation options based on the highest ranked hazards in Weld County and on the commonly accepted six categories of mitigation measures. During this workshop the Baker Team, in coordination with the Weld County OEM and the planning team, will develop a list of mitigation goals that focus on reducing the risks from the identified natural hazards. FEMA planning guidance requires that local mitigation actions be prioritized with an emphasis on the extent to which benefits are maximized according to a cost benefit review of the proposed projects and their associated costs (44CFR201.6). An efficient way to do this kind of economic analysis is using the STAPLEE method (a method identified in FEMA planning literature). This method will be adapted for the Weld County plan update to include a higher weighting for two elements of the economic feasibility factor— Benefits of Action and Costs of Action. The STAPLEE method incorporates concepts similar to those described in Method C of FEMA 386-5: Using Benefit Cost Review in Mitigation Planning (FEMA, 2007). For the individual action guides for each jurisdiction, a STAPLEE score will be calculated based on the number of favorable considerations that can be found on the STAPLEE document. Up to 23 considerations can be used to prioritize each action using this evaluation methodology. Also, attention will be given to ensure that NFIP- specific mitigation actions are incorporated into the Mitigation Action Guides per updated federal planning requirements. Page 19 Michael Baker INTERNATIONAL Weld County Hazard Mitigation Plan, Bid No. B1500040 Once the Weld County Hazard Mitigation Plan is complete periodic revisions and updates will be required to ensure that the goals of the plan are kept current. For example, plan updates must take into account potential changes in hazard vulnerability and mitigation priorities. In addition, revisions may be necessary to ensure that the plan is in full compliance with applicable federal, state, and local regulations. The Baker Team will work closely with Weld County OEM and the planning team to develop a Hazard Mitigation Plan Maintenance Plan. Together, we will develop a monitoring schedule, evaluation criteria, and a list of strategies for periodic evaluation of the plan to ensure that specific mitigation actions are being reviewed and carried out according to each jurisdiction's hazard mitigation program. Baker recommends that a review team meet annually or bi- annually, and following any disaster events, to re-examine the mitigation actions being implemented or proposed by participating jurisdictions. This will ensure that the Plan is continuously updated to reflect changing conditions and needs within Weld County. The Baker Team will assist the county in developing a clear implementation schedule with procedures for ensuring the plan's implementation, update, and revision as well as a strategy for continued public involvement. Incorporating the updated Mitigation Strategy into existing planning mechanisms will be addressed in the Capability Assessment (see Task 3) and in the Mitigation Strategy itself. TASK 4 — DELIVERABLES: ✓ Meeting notes/advertisements/venue information for the Mitigation Solutions Workshop ✓ Workshop agenda with materials and a roster of participating stakeholders I Develop Weld County hazard mitigation plan goals and objectives for reducing risks from identified hazards ✓ Develop Draft Mitigation Strategies specific to Weld County's and participating jurisdiction's exposure and impacts to identified hazards ✓ Mitigation Action Guides with prioritized, specific mitigation actions, and projects to consider for reduction of damaging effects from each hazard(proposed mitigation measures for each Weld County jurisdiction) ✓ Development of Hazard Mitigation Plan Maintenance Plan TASK 5: PRESENT FINAL DRAFT OF PLAN FOR TEAM REVIEW AND COMMENT The Baker Project Team will draft a complete version of the updated Plan, performing the necessary quality control functions. This complete version will include several components. An Executive Summary and Local Hazard Mitigation 'Plan Review Tool' (formerly known as the 'Cross-walk') will be included. Documentation of the hazard mitigation planning process such as how the plan was prepared; how the public was involved; a list of participating jurisdictions and their signed commitment memos; and the development, role, and composition of the planning team will be included. Another component of the complete version will be the Risk Assessment. The Risk Assessment will consist of Hazard identification, Hazard Mapping, and Vulnerability Assessment as described in greater detail in Tasks 2 and 3. Hazard Mitigation Strategy information and the Hazard Mitigation Plan Maintenance Plan, detailed in Task 4,will be included as well. The updated plan developed by Weld County OEM and the Baker Team shall meet the criteria of FEMA's Section 322 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act, 44CFR, Parts 201 and 206 enacted under Sec. 104 of the Disaster Mitigation Act of 2000 (DMA2000). Page 20 Michael Baker INTERNATIONAL Weld County Hazard Mitigation Plan, Bid No. B1500040 In addition, the Baker Team will deliver each component of the draft plan to Weld County OEM for review as they are developed. The preliminary version of the draft plan will then be reviewed by the planning team. A final draft of the Plan will be posted to the project website and presented to the local jurisdictions and public for comment. The Baker Team will coordinate the public review process, and will be responsible for collecting and incorporating comments where appropriate. Any public notice and/or press release will be approved by Weld County and the planning team before they are finalized. TASK 5 — DELIVERABLES: ✓ Draft Hazard Mitigation Plan including executive summary and all required components of the Plan ✓ Draft Plan Presentation to jurisdictions and the public ✓ Notices/advertisements of draft plan posting for public review with instructions and deadlines for comment submission ✓ Report on comments submitted and edits made to the draft plan ✓ Sample resolutions of adoption for participating jurisdictions (with support to jurisdictions as necessary during the plan adoption process) TASK 6: SUBMIT FINAL DRAFT TO STATE/FEMA FOR APPROVAL The completed plan will present comprehensive information on hazard risk and mitigation actions in Weld County in a cohesive framework that is easy to use and implement over time. Preliminary Approval of the Draft Plan: Both the Colorado Office of Emergency Management (OEM) and FEMA will review the final draft of the Plan. The Baker Team will submit the Plan on or before the termination date for their initial review. The objective is to obtain "approvable pending adoption" status. The Baker Team will coordinate with Weld County OEM, Colorado OEM, and FEMA to review the draft. The Baker Project Team will also provide a completed FEMA 'Plan Review Tool' to Colorado OEM. After the Plan has obtained the "approvable pending adoption" status, it will be ready for adoption by participating communities. Upon receipt of comments from Colorado OEM and FEMA Region VIII, the Baker Team will coordinate comment review with Weld County and will make revisions and amendments as required. Coordinating Community Adoption of the Plan: When the Plan is complete both the county and participating jurisdictions will be required to adopt the Plan per FEMA requirements. Upon FEMA approval of the draft Plan (approvable pending adoption) and at the conclusion of incorporating all public comments, the Baker Team will provide a final draft of the Plan to Weld County OEM and the planning team.The Baker Team will be available to present the Plan to the County Commissioners if needed. Generally, FEMA prefers submission by electronic copy, and we propose to provide both electronic and hardcopies at the request of Weld County. The Baker Project Team will also provide sample resolutions for communities to use for plan adoption. We will assist in coordination of adoption of the plan by the Weld County Board of County Commissioners and by participating jurisdictions. Sometimes a jurisdiction may need additional information or assistance (i.e., help understanding aspects of a resolution of adoption). The Baker Team can provide model resolutions of adoption, and/or other Page 21 Michael Baker INTERNATIONAL Weld County Hazard Mitigation Plan, Bid No. B1500040 education and outreach materials as needed and schedule/facilitate meetings with the jurisdictions either separately or jointly to ensure maximum participation. Coordination with Colorado DHSEM: The Baker Team will coordinate with the State of Colorado to determine if there are any additional requirements set by the Colorado Hazard Mitigation Plan and ensure that all requirements are met with the Weld County Plan Update. TASK 6 — DELIVERABLES: ✓ Final Mitigation Plan for submittal to Colorado OEM and FEMA ✓ Copies of completed State plan review tool and FEMA Local Hazard Mitigation Plan Review Tool for compliance with 44CFR Part 201 standards ✓ Final Mitigation Plan (delivered in full and in sections per the previous phases) ✓ Presentation of Final Draft Plan to County Commission (if needed) ✓ Incorporate participating jurisdictions resolutions into the Final Plan ✓ Baker will deliver to Weld County all finished Plans, maps, GIS data (including Hazus runs), adoption resolutions, and meeting minutes both in paper, where requested, and electronic formats(in both working(.doc]and final(.pdf] versions) Page 22 Michael Baker INTERNATIONAL Weld County Hazard Mitigation Plan, Bid No. B1500040 PROJECT TEAM / KEY PERSONNEL The Baker Team's access to company-wide resources paired with deep experience in hazard mitigation has allowed us to create a Project Team that is tailored to the needs and expectations of this type of project. The Organizational Chart below outlines the number and nature of the professional staff that will be assigned to your project, as the project tasks dictate. Weld County Principal-In-Charge Dave Jula Project Manager Michael Garner I I I I Tasks 2 and 3 Task 1 Risk & Task 4 Task 5 Task 6 Vulnerability Present Draft Submit Final Planning Assessment Mitigation for Team Plan to Process Strategy Michael Garner Review State/FEMA Michael Garner Michael Garner Jason Michael Garner Michael Garner Enessa Janes Isherwood EnessaJanes Enessa Janes Enessa Janes Enessa Janes Main Point of Contact Our Project Manager, Michael Garner,will be your full-time primary point of contact. His contact information is as follows: Phone: 720.514.1105 I Email: MGarner@mbakerintl.com Key Team Members Baker's project team offers a unique blend of expertise tailored to the needs of this project.The project team is comprised of members who specialize in planning, hazard mitigation, GIS, and outreach to all audiences.Team members will bring their proven hazard mitigation planning and emergency management capabilities to the project and provide experienced based oversight, guidance, and quality control.The following description of the project team as well as a selection of projects demonstrates our qualifications and experience directly related to successfully updating Weld County's Hazard Mitigation Plan. Page 23 Michael Baker INTERNATIONAL Weld County Hazard Mitigation Plan, Bid No. B1500040 DAVE JULA, PE, CFM I PRINCIPAL-IN-CHARGE Education: BS, Civil Engineering Experience: Dave has over 18 years of experience in water resources engineering and serves as an Assistant Vice President and Baker's Lakewood Office Manager. He has managed hundreds of FEMA projects across the nation in addition to having performed watershed master plans for the Urban Drainage Flood Control District, flood recovery services for Boulder County, road/highway drainage design, and performed survey and recovery reports for damages associated with several major natural disasters. In addition, Dave's understanding of public involvement, coupled with his communication skills have facilitated the successful completion of numerous FEMA projects in Colorado, Montana, North Dakota, South Dakota, and Utah. Representative Projects: I I FEMA Risk MAP Production and Technical Services (PTS), Regions VIII, IX, and X. FEMA. Project Manager. Oversee all FEMA Region VIII Risk MAP activities including but not limited to: Discovery, Data Development, DFIRM Mapping, Hazard Mitigation Planning, Program Management, and Communication/Outreach. J St. Vrain Creek Watershed Master Plan, Boulder County, CO, Project Manager. Baker prepared a long-term master plan for the St. Vrain Creek Watershed, which was heavily impacted by the September 2013 floods. UDFCD West Toll Gate Creek Flood Hazard Delineation and Major Drainageway Plan, Arapahoe County, CO. Project Manager. Responsible for creation of master plan for 23 miles of West Toll Gate Creek and its Unnamed Tributary including flood hazard assessment and mitigation alternative selection. L Boulder County Floodplain Consultant, Boulder County, Colorado. Principal in Charge. Oversee Baker's onsite support, planning, and flood recovery services for Boulder County in response to the September 2013 floods, supporting the county's Floodplain Permitting and Comprehensive Creek Planning programs. L Colorado Water Conservation Board As-Needed Services, Denver, CO. Project Manager. Responsible for execution of various task orders including hydrology assessment, levee policy development, Rules and Regulations update, and flood documentation. Johnson County Multi-Hazard Mitigation Plan Update, WY, Johnson County Emergency Management. Principal in Charge. Responsible for ensuring success of Hazard Mitigation Plan Update. MICHAEL GARNER, CFM, GISP I PROJECT MANAGER Education: MS, Crisis, Disaster& Risk Management; BS, Earth Science/GIS Experience: Mike has served as Project Manager for a number of State and Local Hazard Mitigation Plans. Most recently, he has successfully received on-schedule, FEMA approval for the following Plans in 2013: State of Idaho, State of New Mexico,State of Missouri (Enhanced Plan), and Johnson County, Wyoming. Mike is currently serving the same role for Arapahoe County's 2014 Hazard Mitigation Plan Update. In addition he provided technical support to assist the State of Colorado in ensuring its State Hazard Mitigation Plan did not lapse and was Approved by FEMA in the aftermath of the historic 2013 Fall flooding. He also has provided support for numerous Local Hazard Mitigation Plans throughout the country, as well as contract assistance for mitigation plan reviews tasks, Risk MAP product development, GIS for Digital Flood Insurance Rate Map (DFIRM) production, Hazus-MH loss estimations, and geospatial data coordination and tracking for FEMA Region VIII. ✓ Provided management and support services for over 10 Hazard Mitigation Plans for State and Local Communities ✓ 12 years working closely with states and communities as a FEMA contractor for NFIP program ✓ 7 years reviewing local hazard mitigation plans on behalf of FEMA Region VIII Page 24 Michael Baker INTERNATIONAL Weld County Hazard Mitigation Plan, Bid No. B1500040 Representative Projects: Arapahoe County Multi-Hazard Mitigation Plan Update, CO, Arapahoe County Sheriff's Office. Project Manager. Responsible for managing all aspects associated with development of this Mitigation Plan update. Tasks involve research, GIS analysis, mapping of hazards affecting the State's population, infrastructure, and facilities, community outreach, public meetings, plan writing, and resolution of comments. State Hazard Mitigation Plan Update, CO, FEMA Region VIII. Project Manager. Responsible for coordinating technical assistance for the Risk Assessment portion of the Mitigation Plan Update. Tasks involved client coordination, data research, interagency data coordination, GIS analysis and mapping, and Local Hazard Mitigation Plan information compilation and roll-up. State Hazard Mitigation Plan Update, ID, Idaho Bureau of Homeland Security. (IBHS). Project Manager. Responsible for managing and writing the State's 2010 and 2013 State Hazard Mitigation Plan Update. Tasks involved research, GIS analysis, mapping of hazards affecting the State's population, infrastructure, and facilities. Multiple public outreach meetings were held with both public and state officials. A project website and conceptual web portal were also created. Additional appendixes to the State Plan included a Mitigation and Hazus capabilities assessment. Baker was retained to provide services for the 2013 State Hazard Mitigation Plan. Fourmile Creek Watershed Master Plan, Boulder County, CO, GIS Lead. Baker prepared a long-term master plan for the Fourmile Creek Watershed, which was heavily impacted by the September 2013 floods. Tasks included all GIS data collection and mapping, web mapping, and data coordination. State Hazard Mitigation Plan Update, MO, Missouri State Emergency Management Agency (SEMA). Project Manager. Project manager responsible for producing a successful update to the State's Enhanced Hazard Mitigation Plan, approved by FEMA. Effectively managed a challenging workload that was supported across 7 Baker offices and 3 sub-contractor offices. Tasks involved research, GIS analysis, mapping of those hazards affecting the State's population, infrastructure, and facilities, and writing of the nearly 1,000 page document. Multiple outreach meetings were held with the State Planning Team. A project website for public review and comment were also created. Johnson County Multi-Hazard Mitigation Plan Update, WY, Johnson County Emergency Management. Project Manager. Management of all aspects associated with development of this Multi-Hazard Mitigation Plan update. Tasks involve research, GIS analysis, mapping of hazards affecting the State's population, infrastructure, and facilities. State Hazard Mitigation Plan Update, NM, New Mexico Department of Homeland Security and Emergency Management (NMDHSEM). Project Manager. Assisted the State Hazard Mitigation Officer in updating the State Hazard Mitigation Plan. Tasks included performing risk assessments across all six (6) of the State's preparedness areas, assisting with documenting the Mitigation Strategy, and writing of the final Plan document. FEMA Risk MAP, Region VIII, FEMA. Technical Manager. Served as West Regional Mapping lead for Baker's ongoing DFIRM mapping activities as well as managing the GIS Department at the Regional Service Center VIII for the FEMA Risk MAP contract. Provided technical support to numerous States, Counties,jurisdictions, and FEMA Mapping Partners in support of the Risk MAP program. Page 25 Michael Baker INTERNATIONAL Weld County Hazard Mitigation Plan, Bid No. B1500040 ENESSA JANES, PHD I LEAD PLANNER Education: PhD, Urban and Regional Planning — Focus in Hazard Mitigation, Social Vulnerability, and Public Participation; MS, Land Management and Communication; BS, Earth Systems Experience: As Lead Planner and Hazard Mitigation Planning Specialist, Dr. Janes has worked with a diversity of communities in and around Colorado to help reduce their local hazard risks. Most recently, she has served as Lead Planner for the following FEMA-approved local hazard mitigation plans: State of New Mexico (2013), Johnson County, WY (2013), and the State of Colorado (2013). Dr. Janes is currently serving as the Lead Planner for Arapahoe County's 2014 Hazard Mitigation Plan Update. In addition to working with local communities to achieve their resilience-building and risk-reduction goals, Dr. Janes has provided contract assistance to FEMA for support with local hazard mitigation plan review and risk communication efforts. Dr. Janes is an expert in qualitative and quantitative social vulnerability analysis and has conducted numerous social vulnerability assessments for communities facing hazards in California, Colorado, and New Mexico. ✓ Over 3 years of experience reviewing State, Local, and Tribal Hazard Mitigation Plans ✓ Over 4 years of experience in the community planning and consulting sector Representative Projects: Arapahoe County Multi-Hazard Mitigation Plan Update, CO, Arapahoe County Sheriff's Office. Lead Planner. Responsible for conducting reviews and providing technical assistance for the County's first Multi- Hazard Mitigation Plan Update. Tasks involve research, GIS analysis, mapping of hazards affecting the county's population and critical facilities, local social vulnerability analysis, community outreach, organization and facilitation of public meetings, plan writing, and resolution of comments. St. Vrain Creek Watershed Master Plan, Boulder County, CO, Lead Planner. Baker prepared a long-term master plan for the St. Vrain Creek Watershed, which was heavily impacted by the September 2013 floods. As Lead Planner, Dr.Janes provided stakeholder and agency coordination; developed and facilitated a public outreach plan, including a project website; gathered and analyzed existing planning documents and pre-and post-flood data; prepared and developed planning strategies; and identified project funding sources. State Hazard Mitigation Plan Update, CO, FEMA Region VIII. Hazard Mitigation and GIS Specialist. Responsible for conducting reviews and providing technical assistance for the State's Hazard Mitigation Plan Update. Tasks involved research, GIS analysis, mapping of hazards affecting the State's population and critical facilities, interagency data coordination, social vulnerability analysis, and Local Hazard Mitigation Plan information compilation and roll-up. Johnson County Multi-Hazard Mitigation Plan Update, WY, Johnson County Emergency Management. Lead Planner. Responsible for conducting reviews and providing technical assistance for the local Multi-Hazard Mitigation Plan Update. Tasks involved research, GIS analysis, plan writing, and mapping of hazards affecting the State's population and critical facilities. State Hazard Mitigation Plan Update, NM. Lead Planner. Responsible for conducting reviews and providing technical assistance for the State's Hazard Mitigation Plan Update. Tasks involved research, GIS analysis, mapping of hazards affecting the State's population and critical facilities, social vulnerability analysis, Local Hazard Mitigation Plan information compilation and roll-up, plan writing, and resolution of stakeholder comments. Page 26 Michael Baker INTERNATIONAL Weld County Hazard Mitigation Plan, Bid No. B1500040 JASON ISHERWOOD I GIS AND HAZUS SPECIALIST Education: MS, Geographic Information Science; BS, Forest Management and Spatial Information Management Systems Experience: As an expert Hazus user and GIS Specialist, Jason has served a similar role in numerous state and local hazard mitigation plan updates. In addition, he has provided support for other Local Hazard Mitigation Plans throughout the country and served as a Hazus subject matter expert for advanced flood and earthquake risk assessments. ✓ Over 4 years of Hazus experience ✓ Over 3 years of experience performing GIS and Hazus-based hazard risk analysis for State and Local Hazard Mitigation Plans Representative Projects: State Hazard Mitigation Plan Update, ID, Idaho Bureau of Homeland Security (BHS). GIS and Hazus Lead. Responsible for managing and conducting Hazus-based risk assessments. Tasks involved using GIS software to develop and prepare data for incorporation into Hazus to allow for the most accurate results possible. Improved Hazus statewide inventory was developed based on local data. Additionally, a Hazus CDMS/UDF schema geodatabase was developed and delivered to the state for future updates. State Hazard Mitigation Plan Update, MO, Missouri State Emergency Management Agency (SEMA). GIS and Hazus Lead. Responsible for managing and conducting Hazus-based risk assessments. Tasks involved using GIS software to develop and prepare data for incorporation into Hazus to allow for the most accurate results possible. Additionally, enhanced depth grids were developed based on best available elevation data as well as DFIRM floodplains. Improved Hazus statewide inventory was developed based on local data as well. Also assisted in other hazard-specific risk assessment as well as plan writing. Johnson County Multi-Hazard Mitigation Plan Update, WY, Johnson County Emergency Management. Hazus Lead. Responsible for managing and conducting Hazus-based risk assessments. Tasks involved using GIS software to develop and prepare data for incorporation into Hazus to allow for the most accurate results possible. City of Shasta lake Hazard Mitigation Plan Update, CA, City of Shasta Lake. GIS and Hazus Lead. Responsible for managing and conducting wildfire, flood, and earthquake risk assessments. Tasks involved using GIS software to perform advanced spatial analyses as well as develop and prepare data for incorporation into Hazus to allow for the most accurate results possible. Conducted field verification on Hazus results and assisted with community outreach in an effort to inform the local population of perceived vs. actual hazard risks and discuss mitigation options. Page 27 Michael Baker INTERNATIONAL Weld County Hazard Mitigation Plan, Bid No. B1500040 PROJECT COST The Baker Team feel confident that the scope of work, project approach, deliverables, and schedule presented in this proposal can be achieved for a lump sum of: $79,536.00. PROJECT SCHEDULE Baker agrees with the proposed twelve-month project schedule (beginning at the first Weld County — or participating jurisdiction — PROJECT grant award) with a goal of submitting the plan for State/FEMA review within the guidelines of the county's Extraordinary Circumstances Request. It is understood that should the HMGP Planning Grant be awarded prior to the PROJECT grant, this will provide the County with a head start on the planning process. In this case, the Baker Team will still aim to follow this same compressed schedule but would work with the County to determine how best to potentially utilize this additional time (i.e.—for additional public outreach, data collection, etc). M1 M2 M3 M4 M5 M6 M7 M8 M9 M10 M11 M12 Task 1 • • Task 3 • • • Task 4 • • Task 5 I • • I Task 6 • • I CAPABILITY TO ADHERE TO TIMELINE Baker understands the importance of submitting the Weld County plan update by the twelve-month deadline. The core team proposed for this project will make it their professional responsibility to meet and exceed project milestones so that the deadline is met. In the past, our team has worked under similarly accelerated timelines and has had plans successfully get through State and FEMA review with no reviewer comments. Moreover, the core team has been successful in achieving plan approvals in as short a time span as nine months. If needed, Baker has a team of staff on stand-by to support the core team with supplementary team member experience ranging from a few years to more than thirty years. If needed, this additional support will provide flexibility and depth of service to adhere to the accelerated project timeline. Page 28 Michael Baker INTERNATIONAL Weld County Hazard Mitigation Plan, Bid No. B1500040 ADDITIONAL ATTACHMENTS We have included the following requested documents in this section: P1 Signature Page Confirmation of Facsimile of Addendum #1 P1 W9 Page 29 Michael Baker INTERNATIONAL The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The bid proposed herein meets all of the conditions, specifications and special provisions set forth in the request for proposal for Request No. #B1500040. 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes. 3. He or she is authorized to bind the below-named bidder for the amount shown on the accompanying proposal sheets. 4. The signed bid submitted, all of the documents of the Request for Proposal contained herein (including, but not limited to, product specifications and scope of services), and the formal acceptance of the bid by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the bid by Weld County. 5. Weld County reserves the right to reject any and all bids, to waive any informality in the bids, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor. FIRM BY (Please print) BUSINESS ADDRESS DATE CITY, STATE, ZIP CODE TELEPHONE NO FAX TAX ID# , SIGNATURE E-MAIL **THE SUCCESSFUL BIDDER SHALL PROVIDE A W-9 IF NOT ALREADY ON FILE** WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98-03551-0000. YOU DO NOT NEED TO SEND BACK PAGES 1 -10. B1500040 18 P. 1 * * s Communication Result Report ( Feb. 2. 2015 4: 23PM ) * * Fax Header) Date/Time : Feb. 2. 2015 4: 22PM File Page No. Mode Destination Pg (s) Result Not Sent 0825 Memory TX 919703367226 P. 1 OK Reason for error E. 1) Hang up line fail E. 2) Busy E. 2) NoanswerE. 4) No facsimile connection E. 5) Exceeded max. E—mail size ADDENDUMSI BID REQUEST NO B1400040 RE:HAZARD MICITATON-OFFICE DF EMERGENCY MANAGEMENT II The bid due deMPme Mal k on page 1 or BM SpecllkaRon0 reeds l0:0MAM on FRIDAY. FEBRUARY Sr".2015 SHOULD READ: 2) The bid due date tang'Awdd have an page 1-10,00AM on MONDAY.FEBRUARY 9'o,2015 —Pease sign and fax backloWald Candy Purtbsclnp P 910116.7226. Thank Yod" Addendumncelve b2: MICH9R ggrcr&' JZ. FIRM /fay S. oemeo' $Lv6 %TE- TOO ADDRESS cjOcro,000, Co OOZZS an AN TE B_Y . ,{a,.>4n r ✓.. 1 aa4sk TITLE .Woary19"','2015 WELD COUNTY PURCHASING 1150 O Street Room #107, Greeley CO 80631 } 1j r ' `, E-mail: mwalters(c2co.weld.co.us E-mail: reverettAco.weld.co.us �ru Phone: (970) 3564000, Ext 4222 or 4223 9 �Y Fax: (970) 336-7226 DATE OF BID: FEBRUARY 9, 2015 REQUEST FOR: HAZARD MIGITATION PLAN UPDATE DEPARTMENT: OFFICE OF EMERGENCY MANAGEMENT DEPT BID NO: #61500040 PRESENT DATE: FEBRUARY 11, 2015 APPROVAL DATE: FEBRUARY 25, 2015 VENDORS PROPOSED COST MICHAEL BAKER INTERNATIONAL $79,536.00 165 SOUTH UNION BOULEVARD , STE #200 LAKEWOOD CO 80228 AMEC FOSTER WHEELER ENVIRONMENT & INFRASTRUCTURE INC $86,700.00 1002 WALNUT STREET, STE#200 BOULDER CO 80302 ARCADIS U.S. INC $118,622.80 630 PLAZA DRIVE, STE #100 HIGHLANDS RANCH, CO 80129 *Dept is reviewing bids at this time. 2015-0435 99-11-1.5 ,JntiooULe `� igbi a WELD COUNTY PURCHASING 1150 O Street Room #107, Greeley CO 80631 E-mail: mwalters(@co.weld.co.us �,�•1 E-mail: reverett(a�co.weld.co.us �• u l Phone: (970) 356-4000, Ext 4222 or 4223 ,� cou T Yom_. Fax: (970) 336-7226 DATE OF BID: FEBRUARY 9, 2015 REQUEST FOR: HAZARD MITIGATION PLAN UPDATE DEPARTMENT: OFFICE OF EMERGENCY MANAGEMENT DEPT BID NO: #B1500040 PRESENT DATE: FEBRUARY 11, 2015 APPROVAL DATE: FEBRUARY 26, 2016- MOVED TO MARCH 11, 2015 VENDORS PROPOSED COST MICHAEL BAKER INTERNATIONAL $79,536.00 165 SOUTH UNION BOULEVARD , STE #200 LAKEWOOD CO 80228 AMEC FOSTER WHEELER ENVIRONMENT & INFRASTRUCTURE INC $86,700.00 1002 WALNUT STREET, STE#200 BOULDER CO 80302 ARCADIS U.S. INC $118,622.80 630 PLAZA DRIVE, STE #100 HIGHLANDS RANCH, CO 80129 *Dept is reviewing bids at this time. 02015- D`-135 311 �s EM9ILo MEMORANDUM Date: March 10, 2015 To: Trevor Jiricek, General Services Director From: Roy Rudisill, Office of Emergency Management RE: RFP Request No. B1500040 BOCC Approval Date March 11, 2015 The Office of Emergency Management (OEM) provided a Request for Proposals for planning services for the update of the Weld County Hazard Mitigation Plan. OEM has completed the planning consultant selection process associated with the design of this project. The "best-value" selection process was followed. Three (3) qualified consultants submitted proposals which included a lump sum cost estimate and task breakdown. Michael Baker International proposed a lump sum cost of$79,536.00. Amec Foster Wheeler Environment & Infrastructure. Inc. proposed a lump sum cost of$86,700.00. Aracadis U.S., Inc proposed a lump sum cost of$118. 622.80. The following staff members and planning area stakeholders were involved in the selection process: Roy Rudisill, Emergency Management Director: Merrie Leach. Emergency Management Coordinator: Andrew Glendenning, Public I lealth Preparedness Coordinator; David Burns, City of Evans Emergency Management; Gary Barbour, Town of Frederick Police Chief; Michelle Leonard, 233`' ANG Emergency Management. OEM is recommending award for planning services to Michael Baker International in the amount of$79,536.00 who submitted the best proposal with the lowest responsible cost. OEM believes this firm has the experience and ability to produce a good work product that will meet proposal specifications. This contract amount is reasonable and fits within the overall budget. The overall project budget ($104.841.00) is being partially funded by an HMGP grant from DIISEM in the amount of ($91,735.88). Recommendation to the Board: OEM recommends approval of the award to Michael Baker International. O1/6 cols—Og35 tn00l Hello