HomeMy WebLinkAbout20151353.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MAY 13, 2015
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, May 13, 2015, at the hour of 9:00 a.m.
CI ROLL CALL: The meeting was called to order by the Chair and on roll call the following
members were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair
Commissioner Mike Freeman, Pro-Tem
Commissioner Sean P. Conway
Commissioner Julie A. Cozad
Commissioner Steve Moreno
Also present:
County Attorney, Robert T. Frick
Acting Clerk to the Board, Tisa Juanicorena
Controller, Barbara Connolly
ID MINUTES: Commissioner Moreno moved to approve the minutes of the Board of County
Commissioners meeting of May 11, 2015, as printed. Commissioner Cozad seconded the motion, and it
carried unanimously.
e CERTIFICATION OF HEARINGS: Commissioner Conway moved to approve the Certification of
Hearings conducted on May 11, 2015, as follows: 1) Hearing to obtain Public Input regarding changes
to boundary lines of Commissioner Districts in Weld County, Colorado. Commissioner Freeman
seconded the motion, which carried unanimously.
CI AMENDMENTS TO AGENDA: There were no amendments to the agenda.
CONSENT AGENDA: Commissioner Moreno moved to approve the Consent Agenda as printed.
Commissioner Freeman seconded the motion, and it carried unanimously.
CI PUBLIC INPUT: No public input was given.
COMMISSIONER COORDINATOR REPORTS: Commissioner Moreno attended NCLA
Presentation with Commissioners Conway and Kirkmeyer, it was presented by the director of CDOT
who spoke on issues with the infustructures of the state. He was part a small group in attendance for a
small business workshop where they talked about what is happening with the oil and gas industry. He
also discussed Senate Bill 82 that the Commissioners have been working on trying to get more
businesses into Weld County.
Minutes, May 13, 2015 2015-1353
Page 1 BC0016
Commissioner Conway extended an invitation to the Transportation Summit for June 15, 2015, the
keynote speaker will be Senator Gardner. 0 Commissioner Cozad reported that she changed her
vacation in order to attend the Transportation Summit. She also attended the FMC Technologies open
house and ribbon cutting, and reported that they ust moved into Weld County but they are in the city
limits of Brighton and the company is growing. Commissioner Conway added that United Way is
hosting their annual Casino Royale Event for Promises for Children this Saturday May 16th, 5:30p.m. to
10:30p.m. at the Island Grove Events Center.
BIDS:
a 1) APPROVE BID #B1500112, FORTINET FIREWALL DR SITE — DEPARTMENT OF
INFORMATION TECHNOLOGY: Ryan Rose, Director of the Department of Information Technology,
asked that the Board approve the low bid from Solutions II for the amount of $23,057.20. Commissioner
Freeman moved to approve said low bid. The motion, which was seconded by Commissioner Moreno,
carried unanimously
O 2) PRESENT BID #B1500054, VOIP TELEPHONY SOLUTION — DEPARTMENT OF
INFORMATION TECHNOLOGY: Mr. Rose presented the three (3) bids and stated staff will review and
return with a recommendation on May 27, 2015 Commissioner Conway requested that Mr. Rose be
prepared to explain why the wide discrepancy between the bids on May 27th.
la 3) PRESENT BID #61500122, CISCO EQUIPMENT MAINTENANCE RENEWAL -
DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Rose presented the various options and bids
and stated staff will review all options and make a recommendation for approval on May 27, 2015. He
explained staff will not make a recommendation on the first bid because they omitted some equipment.
NEW BUSINESS:
e 1) CONSIDER TEMPORARY EMERGENCY CLOSURE OF VARIOUS COUNTY ROADS: Janet
Lundquist, Department of Public Works: detailed that numerous County roads have been closed due to
flooding that occurred on May 8, 2015. She is happy to report that seven of the roads that were
previously closed are now open. In response to Commissioner Conway, Ms. Lundquist explained some
of the roads will need to be repaired before they can be reopened so this will extend the time that they
will need to be closed. There have also been some new closures since Monday and she will bring an
updated list to the next Board meeting. In response to Chair Kirkmeyer, Ms. Lundquist expressed that
there were problems with the road closure map and they have since been resolved so the map should
now update. Commissioner Moreno made a comment that every department has done a lot of hard
work during the rain event, Public Works has done tremendous work, they are an outstanding group of
folks, and they are doing a great job. Commissioner Cozad moved to approve said temporary
emergency closures. Commissioner Conway seconded the motion, and it carried unanimously.
O 2) CONSIDER AGREEMENT CONCERNING PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY,
PERMANENT EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN
IMPROVEMENTS TO CR 49 AND AUTHORIZE TO CHAIR TO SIGN TO NECESSARY DOCUMENTS
- ESTATE OF DONNA BOULTER, MICHAEL BOULTER, ROGER BOULTER, WILLIAM BOULTER
JR., AND CAROL THOMPSON: Tiffane Johnson, Department of Public Works, stated that this is part of
the County Road 49 Project and reviewed the terms of the purchase agreement for a total of $2,963.00.
Commissioner Freeman moved to approve said agreement and authorize the Chair to sign. The
motion, which was seconded by Commissioner Conway, carried unanimously.
Minutes, May 13, 2015 2015-1353
Page 2 BC0016
E 3) CONSIDER PARTICIPATING AGREEMENT FOR NOXIOUS WEED TREATMENT AND
AUTHORIZE CHAIR TO SIGN: Tina Booton, Department of Public Works, Pest and Weed Division,
stated this agreement allows Weld County to provide education and spot check for noxious weed
infestations on the United Stated Forest Service (USFS) lands. This agreement will help protect the
private lands bordering the USFS Pawnee National Grasslands and vice versa. In response to Chair
Kirkmeyer's question, Ms. Booton described that is all grant funded and that there is cost sharing with
landowners. Bob Frick, County Attorney, addressed the concerns with the agreement and confirmed
the need for additional language. Commissioner Conway made a motion to continue to May 27, 2015,
so that staff could make the necessary corrections. The motion was seconded by Commissioner
Moreno, and it carried unanimously.
11 4) CONSIDER NONEXCULSIVE LICENSE AGREEMENT FOR THE UPGRADE AND
MAINTENANCE OF CR 115 AND AUTHORIZE CHAIR TO SIGN - NOBLE MIDSTREAM SERVICES,
LLC: Elizabeth Relford, Department of Public Works, outlined the terms of the agreement. Chair
Kirkmeyer inquired about all the operations with Noble and if they are being helpful to the community up
north. Ms. Lundquist responded that Noble is cooperating with Weld County and assisting with the
communities of New Ramer, and the CR 49 Project. Commissioner Conway moved to approve said
agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner
Moreno, carried unanimously
El 5) CONSIDER NONEXCLUSIVE LICENSE AGREEMENT FOR THE UPGRADE AND
MAINTENANCE OF CR 115 AND AUTHORIZE CHAIR TO SIGN — WATTENBERG HOLDING, LLC:
Ms. Relford reviewed the terms of the agreement for the upgrade and maintenance of access on the
property. She stated there is good working cooperation between Noble and Wattenberg. Commissioner
Cozad stated she worked on this project and she appreciates the coordination between the entities and
the County. Commissioner Freeman moved to approve said agreement and authorize the Chair to sign.
Commissioner Conway seconded the motion, and it carried unanimously.
6) CONSIDER APPOINTMENTS AND REAPPOINTMENTS TO THE WORKFORCE
DEVELOPMENT BOARD: Commissioner Cozad moved to approve resolution for the appointments and
reassignments. Seconded by Commissioner Conway, the motion carried unanimously.
e 7) CONSIDER APPOINTMENT AND REASSIGNMENTS TO NORTHEAST COLORADO
REGIONAL EMERGENCY AND TRAUMA SERVICES ADVISORY COUNCIL (RETAC): Chair
Kirkmeyer clarified the process of appointments and reassignments concerning the RETAC. She
explained that is for the entire Eastern part of the State. Commissioner Conway moved to approve the
appointments and reassignments. Seconded by Commissioner Moreno, the motion carried
unanimously.
(Clerks Note: Commissioner Conway requested the hearing be reopened.)
El Commissioner Conway requested that Jay McDonald, Director of Public Works, give a briefing of
the road closures and occurrences from the recent rain and snow events. Mr. McDonald started with
the southeast areas where several roads were closed, due to water flowing across the road. At least
one family was isolated, and couldn't get in or out. The crews worked to get them access along county
roads. The Platte River is still a concern; the County Road 53 bridge has debris that the crews tried to
remove so it could be reopened, but the water is still running too high. As of this morning they are
confident that the water is down enough to get it open. Crow Creek in the Northeast part of the county
has water coming down from Wyoming. The creek is running extremely high and Bridge 77 remains
closed this morning. Roads upstream have damage but until the water goes down crews are unable to
Minutes, May 13, 2015 2015-1353
Page 3 BC0016
work on them. This morning, Public Works had to close County Road 67 in the Barnsville area. As of
right now it looks like all repairs are going to be minor and moderate, but until the water goes down
crews are not able to check the culverts for damage. Mr. McDonald explained that they are keeping
track of the costs and will get estimates to Mr. Rudisill to see if the County will qualify for emergency
flood money. In response to Chair Kirkmeyer's question, Mr. McDonald stated that no major bridges
have been lost yet. He said when the water recedes they will have to check the bridge structure for
lateral movement. Commissioner Conway spoke about the grant, as well as the million dollar threshold,
and also there was a discussion about the process of having to qualify for the grant money. Chair
Kirkmeyer thanked Mr. McDonald for the report and adjourned the meeting.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
There being no further business, this meeting was adjourned at 9:37 a.m, and again at 9:47 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, CO ,ORADO
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Minutes, May 13, 2015 2015-1353
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Commissioner Coordinator Reports
May 13, 2015
May 6, 2015
• 125 Coalition
May 7, 2015
• Poudre Trail meeting — Flooding closed portions of trail; Trailathon event
rescheduled to June 6th
• Boy Scout Banquet honoring Stow Witwer
May 8, 2015
• Coffee with Cozad in Johnstown
• Project Connect planning meeting with Mike Freeman
May 9, 2015
• South Weld Republican Breakfast — Don Ament speaking about water
May 11, 2015
• Greeley Republican Women Dinner meeting
May 12, 2015
• FMC Technologies Open House/Ribbon Cutting
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