HomeMy WebLinkAbout20150556.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
FEBRUARY 23, 2015
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, February 23, 2015, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following
members were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair - EXCUSED
Commissioner Mike Freeman, Pro-Tem
Commissioner Sean P. Conway - EXCUSED
Commissioner Julie A. Cozad
Commissioner Steve Moreno
Also present:
County Attorney, Robert T. Frick
Clerk to the Board, Esther E. Gesick
Controller, Barbara Connolly
MINUTES: Commissioner Moreno moved to approve the minutes of the Board of County
Commissioners meeting of February 18, 2015, as printed. Commissioner Cozad seconded the motion,
and it carried unanimously.
la CERTIFICATION OF HEARINGS: Commissioner Cozad moved to approve the Certification of
Hearings conducted on February 18, 2015, as follows: 1) USR14-0076 — John and Brandilynn Greig.
Commissioner Moreno seconded the motion, which carried unanimously.
la AMENDMENTS TO AGENDA: There were no amendments to the agenda.
el CONSENT AGENDA: Commissioner Moreno moved to approve the Consent Agenda as printed.
Commissioner Cozad seconded the motion, and it carried unanimously.
��--- PUBLIC INPUT: No public input was given.
BIDS:
12 1) APPROVE BID #61500009, PORTABLE CAMERA (QTY 1) - DEPARTMENT OF PUBLIC
WORKS: Trevor Jiricek, Director of General Services, stated staff recommends approval of the low bid,
with options, from Ferris Machinery, in the amount of $62,447.00. In response to Commissioner
Cozad, Jay McDonald, Director of the Department of Public Works, explained the camera is used to
inspect culverts prior to overlay projects and it also allows them to identify a damaged section of culvert
for repair without having to tear up the entire width of roadway if it is already surfaced. Responding to
Minutes, February 23, 2015 2015-0556
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Commissioner Moreno, Mr. McDonald stated this will have a standard warranty and he committed to
investigating whether there is a maintenance agreement. Commissioner Cozad moved to approve said
bid as recommended by staff. The motion was seconded by Commissioner Moreno, and it carried
unanimously.
CI 2) APPROVE BID #61500037, 2015 SIGN MATERIALS - DEPARTMENT OF PUBLIC WORKS:
Mr. Jiricek stated staff recommends approval of the various low bids for multiple sign material products,
as further detailed on the corresponding memorandum, dated February 11, 2015. Commissioner
Moreno moved to approve said low bids as recommended by staff. Seconded by Commissioner
Cozad, the motion carried unanimously.
12 3) PRESENT BID #B1500022, BRIDGE REHABILITATIONS, 2015 (QTY 10 BRIDGES) -
DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek presented the four bids received, which will be
brought back to the Board with a recommendation from staff on March 9, 2015.
IU 4) PRESENT BID #61500049, DRY CLEANING SERVICES - SHERIFF'S OFFICE: Mr. Jiricek
stated initially no bids were submitted; however, vendors were contacted by staff resulting in the two
bids received. In response to Commissioner Cozad, he confirmed this is a long standing practice for
the Sheriff's Office uniforms, and staff will make a recommendation to the Board on March 9, 2015.
NEW BUSINESS:
1) CONSIDER STANDARD FORM FOR CHILD WELFARE CONTRACT AGREEMENT
EXTENSION/RENEWAL AND AUTHORIZE CHAIR TO SIGN AGREEMENTS CONSISTENT WITH
SAID FORM: Judy Griego, Director of the Department of Human Services, stated staff is working to
amend the process concerning the Core and Child Welfare providers, which would allow a review of the
existing agreements to be extended for up to two years. Commissioner Moreno moved to approve said
form and authorize the Chair to sign any agreements consistent with said form. The motion, which was
seconded by Commissioner Cozad, carried unanimously.
FIR 2) CONSIDER MEMORANDUM OF UNDERSTANDING FOR REEMPLOYMENT AND
ELIGIBILITY ASSESSMENT PROGRAM AND AUTHORIZE CHAIR TO SIGN: Ms. Griego reviewed
the terms and provisions for implementing services under the Reemployment and Eligibility
Assessment Program for qualified unemployment insurance claimants. Commissioner Cozad moved to
approve said memorandum of understanding and authorize the Chair to sign. Commissioner Moreno
seconded the motion, and it carried unanimously.
12 3) CONSIDER AMENDMENT TO CHILD PROTECTION AGREEMENT FOR SERVICES AND
AUTHORIZE CHAIR TO SIGN - PAID IN FULL, INC.: Ms. Griego explained the amendments to the
Core Services Plan which result in an amended rate structure specific to Paid In Full, Inc.
Commissioner Cozad moved to approve said amended agreement and authorize the Chair to sign.
The motion was seconded by Commissioner Moreno, and it carried unanimously.
CI 4) CONSIDER CONSIDER MEMORANDUM OF UNDERSTANDING FOR COOKING MATTER
NO KID HUNGRY CAMPAIGN AND AUTHORIZE CHAIR TO SIGN - SHARE OUR STRENGTH
COLORADO: Dr. Mark Wallace, Director of the Department of Public Health and Environment,
reviewed the terms and various provisions of the memorandum of understanding concerning the No Kid
Hungry Campaign. He clarified the net County cost is $1,400.00 for mileage reimbursement and
general/IT overhead costs. In response to Commissioner Moreno, Dr. Wallace confirmed the program
has been in place since the Board's prior approval. Commissioner Moreno moved to approve said
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memorandum of understanding and authorize the Chair to sign. Seconded by Commissioner Cozad,
the motion carried unanimously.
el 5) CONSIDER EQUITABLE SHARING AGREEMENT AND CERTIFICATION AND AUTHORIZE
CHAIR TO SIGN: Alan Caldwell, Sheriff's Office, stated the County is required to file annually with the
Departments of Justice, the Treasury and Local Affairs. He explained this document is used by the
federal government to ensure the Sheriffs Office is spending in accordance with guidelines concerning
asset forfeiture seizures deposited in the Weld County Drug Task Force fund. He further stated to-date
they have spent $34,095.59 of the $70,248.00 received, and the remainder must be spent on law
enforcement matters within three years. Commissioner Moreno moved to approve said agreement and
certification and authorize the Chair to sign. The motion was seconded by Commissioner Cozad, and it
carried unanimously.
CI 6) CONSIDER STAFFING SERVICES STATEMENT OF WORK FOR PEOPLESOFT UPGRADE
AND AUTHORIZE CHAIR TO SIGN — REMY CORPORATION: Mr. Rose stated this Statement of
Work falls under the Master Services Agreement previously approved by the Board and will ensure the
skill set of the consultant aligns with the needs of the project. Commissioner Cozad moved to approve
said statement of work and authorize the Chair to sign. Seconded by Commissioner Moreno, the
motion carried unanimously.
7) CONSIDER BUSINESS SERVICE ORDER AGREEMENT AND AUTHORIZE CHAIR TO
SIGN - COMCAST BUSINESS: Mr. Rose stated currently the fleet services office and personnel share
a Centurylink circuit and during peak times the circuit becomes overwhelmed and staff is unable to
complete their work. He stated upon research of other vendors, staff recommends utilizing a higher
bandwidth circuit through Comcast to provide the higher service level at a reasonable rate.
Commissioner Moreno moved to approve said agreement and authorize the Chair to sign. The motion,
which was seconded by Commissioner Cozad, carried unanimously.
e 8) CONSIDER AGREEMENT CONCERNING PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY,
PERMANENT EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN
IMPROVEMENTS TO CR 49 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS -
ROBERT AND BRANDY EDMONDS: Leon Sievers, Department of Public Works, reviewed the terms
and provisions of the County Road (CR) 49 right-of-way acquisition and corresponding easements, for
a total cost of $5,252.00. Commissioner Cozad moved to approve said agreement and authorize the
Chair to sign all necessary documents. Commissioner Moreno seconded the motion, and it carried
unanimously.
CI 9) CONSIDER AGREEMENT CONCERNING PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY,
PERMANENT EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN
IMPROVEMENTS TO CR 49 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS -
GLEN AND MARTA COBB FAMILY TRUST: Mr. Sievers gave a brief summary of the terms and
conditions of the agreement for the acquisition of CR 49 right-of-way and corresponding easements, for
a total cost to the County, in the amount of $2,171.00. Commissioner Moreno moved to approve said
agreement and authorize the Chair to sign all necessary documents. The motion was seconded by
Commissioner Cozad, and it carried unanimously.
Ei 10) CONSIDER AGREEMENT CONCERNING PURCHASE OF PUBLIC ROAD RIGHT-OF-
WAY, PERMANENT EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN
IMPROVEMENTS TO CR 49 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS —
Minutes, February 23, 2015 2015-0556
Page 3 BC0016
EVELYN AND PAMELA ARD: Mr. Sievers reviewed the terms and provisions of the CR 49 right-of-way
acquisition and corresponding easements, for a total cost of $1,690.00. In response to Commissioner
Cozad, Bob Choate, Assistant County Attorney, stated the the landowners did not feel that the County
was paying fair market value; however, he confirmed it is, in fact, better than fair market and the
strikeout of the terminology "fair market value" was made as a statement by the landowner, although
they did proceed to sign. Commissioner Cozad moved to approve said agreement and authorize the
Chair to sign all necessary documents. Seconded by Commissioner Moreno, the motion carried
unanimously.
IR 11) CONSIDER APPOINTMENTS AND REAPPOINTMENTS TO AREA AGENCY ON AGING
ADVISORY BOARD: Commissioner Cozad moved to approve said appointments and reappointments.
Commissioner Moreno seconded the motion, and it carried unanimously. Commissioner Cozad stated
these individuals interviewed last week and she was pleased with their backgrounds and qualifications
and believes they will be good additions to the board.
12) CONSIDER APPOINTMENTS AND REAPPOINTMENTS TO EXTENSION ADVISORY
COUNCIL: Commissioner Moreno moved to approve said appointments and reappointments.
Commissioner Cozad seconded the motion, and it carried unanimously.
ID 13) CONSIDER APPOINTMENTS AND REAPPOINTMENTS TO 911 EMERGENCY
TELEPHONE SERVICE AUTHORITY BOARD: Commissioner Cozad moved to approve said
appointments and reappointments. Commissioner Moreno seconded the motion, and it carried
unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
There being no further business, this meeting was adjourned at 9:37 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTESTS ; EXCUSED
l Barbara Kirkmeyer, Chair
Weld County Clerk to the Board
Mike Freeman, Pro-Tem
B .
Dep t i lerk to the :oard /-a` EXCUSED
Lea P. Conway
1861 ?MI
kV\ �i
ille ' ozad
Steve Moreno
Minutes, February 23, 2015 2015-0556
Page 4 BC0016
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