HomeMy WebLinkAbout20151515.tiff RESOLUTION
RE: APPROVE COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION FOR
COUNTY MATCH HMGP - PREPAREDNESS GUIDE (FEMA) AND AUTHORIZE
CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Community Development Block Grant
for County Match HMGP — Preparedness Guide (FEMA) from the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, to the Colorado
Department of Public Safety, Division of Homeland Security Emergency Management,
commencing upon full execution, with further terms and conditions being as stated in said
application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Community Development Block Grant Application for County
Match HMGP — Preparedness Guide (FEMA) from the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, to the Colorado Department
of Public Safety, Division of Homeland Security Emergency Management, be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said application.
2015-1515
06k)Pct.*(41g(-1 EM0016
BC0045
COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION FOR COUNTY MATCH
HMGP - PREPAREDNESS GUIDE
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 27th day of May, A.D., 2015.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: d....0.44) Cd r,�.Jo 4 EXCUSED
G � Barbara Kirkmeyer, Chair
Weld County Clerk to the Board
a Mike Freeman, Pro-Tern -BrNa_dit )De Clerk to the B and I.
se) Sean P. Conway
APPROVE AS TO FOR
'Lille A. Cozad
County Attorney �/I�r , EXCUSED
Steve Moreno
Date of signature:
��aa ♦ , �'�
2015-1515
EM0016
BC0045
Colorado Division of Homeland Security Grant NOI / Application
Emergency Management CDBG - DR Recover Colorado
Infrastructure Program
THIS SECTION FOR STATE USE ONLY
DHSEM Identification Number: Colorado Point of Contact:
CDBG-DR Program Manager
Date NOI(Pail A) Received: Colorado DHSEM
9195 East Mineral Avenue, Suite 200
Date Application (Part B) Received: Centennial, Colorado 80112
Office: 720.852.6713
Date Next Steps Letter Transmitted: Fax: 720.852.6750
cdps dhsem cdbg@state.co.us
PART A - NOI :
PROJECT OVERVIEW
1 . Applicant Legal Name: Weld County. Colorado
2. Applicant
✓ Local Government Private Non-Profit (Attach copy of 501c3, if applicable)
Type:
3. Project Title: County Match HMGP Projects - Preparedness Guide
4. Proposed Project Total Cost: $104,841 .00
CDBG-DR-I Request: $13. 105. 12
5. Certifications:
The undersigned assures fulfillment of all requirements of the CDBG-DR Recover Colorado Infrastructure Program as
contained in the program guidelines and that all information contained herein is true and correct to the best of my
knowledge. The governing body of the applicant has duly authorized the document, commits to the non-Federal and State
share identified in the Budget, and hereby applies for the assistance documented in this application. Also, the applicant
understands that the project may proceed ONLY AFTER a GRANT AGREEEMENT is approved.
Weld County Commissioner (970) 356-4000
Mike Freeman , Pro—Tem
11 prrl.\ rmr 'l Authorized Applicant A,( ur l u r Telephone Number
MAY 2 72015
Signature of Authorized Applicant Agent Date Signed
2015-1515
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CD13G-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management
PART A - NOI: APPLICANT INFORMATION
1. Applicant Legal Name: Weld County. Colorado
2. FIPS Code: 123 DUNS Number: 07575-7955
3. U.S. Congressional District: 4th Congressman Name:
4. State Senatorial District: 1 Senator Name: M r. Cory Gardner
5. State Legislative District: 50 Representative Name: M r. Ken Buck
6. Primary Point of Contact:
The Primary Point of Contact is the person responsible for coordinating the implementation of this proposal, if approval is
granted.
M \tr. 12 Mrs. • First Name: Roy Last Name: Rudisill
Fide: Director Organization: Weld County Office of Emergency Manageme
Street Address: 1 150 O Street
City: Greeley State: Colorado Zip Code: 80631
Telephone: kJ f U)iUd 1 ix: ( f U )i.5b- / ith Mobile: (9 /U ) 351 -0 E-mail Address: rrudisill(c�co .weld . co
7. Alternate Point of Contact:
The Alternate Point of Contact is the person that can address questions or concerns in the Primary Point of Contact's
absence.
Ms. V \lr. M Misr First Name: Barb i a,t Name: Connolly
Title: Controller organization: Weld County Accounting
Street Address: 1 150 O Street
City: Greeley State: Colorado Zip Code: 80631
Telephone: (y / U )i 1 , ' : k t U )iir7- i ,6 \ Iohile: ti-mail Address: bconnolly(a�co .weld .
8. Application Prepared by:
Ms. IN NIL O \1I , First Name: Kyle Last Name: Jones
Title: Planner Organization: ARCADIS US
Street Address:
City: Tallahass( State: FL Zip Code: 32309
Telephone: (bOU)u. r I v Mobile: ‘22b , 2U2-3 E-mail Address: kyle. ionesarcadis-
9. Authorized Applicant Agent:
Ms. O Mr. Mrs. ill First Name: Barbara Last Name: Kirkmeyer
Title: COMMiSSit Organization: Weld County
Street Address: 1150 O Street, P .O. Box 758
City: Greeley State: Colorado Lip Code: 80631
Telephone: mu 1°06 F, x: Mobile: E-mail Address: bkirkmeyer(c�co .welc
The Authorized Applicant Agent MUST be the chief executive officer, mayor, etc. This person must be able to sign
contracts, authorize funding allocations or payments, etc.
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CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management
PART A - NOI: PROJECT DESCRIPTION & NATIONAL OBJECTIVES MET
1. Project — Eligible Activity Description:
Describe the proposed project. Explain how the proposed project will address recovery and/or resilience needs in your
community either independently or as part of a larger project. Include a description of the desired outcome and the
recovery objective(s) to be achieved. This narrative should describe the CDBG-DR Eligible Activity.
In an effort to focus on resiliency planning from the severe storms , and minimize risk to the
general public, Weld County is requesting that CDBG funds be applied to the local HMGP
match for the Preparedness Guide Outreach Materials . This projects that is identified would
serve a substantial portion of the LMI population throughout Weld County and the
surrounding areas and would have a long-lasting impact on the community. The
Preparedness Guide and Outreach Materials will be utilized to educate the community on
emergency preparedness, an initiative that Weld County takes very seriously.
2. Site / Physical Location: Describe the area(s) affected/protected by this project, including location by complete street
address and longitude and latitude (coordinates in decimal degrees).
See Attached . The Lat/Long coordinates that are provided depict the proposed site
locations as identified in the supporting documentation for each project. However: the area
affected encompasses a much broader area of Weld County, as nearly the entire County a
3. Population Served: Briefly describe the demo a hics of the
gr p population served or protected by this project. Include
the percent of the overall community population benefiting from this project. Explain your response.
An estimated 90% of the community would benefit from the proposed project . This NOI
Application would have a significant impact on the entire County and demographic area .
The population benefiting from this Project will include an LMI level population percentage
that will be directly or indirectly impacted through this project. The breakdown of the Weld
County demographic data is as follows : White : 67 .6% , Hispanic: 28 . 3% , Other: 1 . 6% ,
Asian : 1 . 3% , Black : 0 . 8% , Native American : 0 .4% . Weld County consists of 99317
households with a median household income of $56 , 589 and the majority of Weld County is
owner-occupied with 70 . 5% Owners and 29.5% Ren :er. Weld Coun:v is home :0 a diverse a
4. Priority of this Project: If you are submitting more than one CDBG-DR Infrastructure NOI, what is the relative
priority of this project? Please indicate the priority as: Priority # of## Projects Submitted.
Priority 30 of 36 Projects Submitted .
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CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management
PART A - NOI : CDBG-DR FUNDING QUALIFICATIONS
Community Development Block Grant — Disaster Recovery (CDBG-DR) funding can be approved for a project in which
ALL of the following requirements are met The physical location of the activity must be within a county listed in Table I of
the program Recover Colorado Infrastructure Grant Program Guidelines (Guidelines).
1. Connection to Disler Recovery
CDBG's Disaster Recovery funds must be used for necessary expenses related to disaster relief, long-term recovery,
restoration of infrastructure and housing, economic revitalization, and mitigation from future damages.. The activity
must show a direct link to damages received during one or more of the events listed in Table 1 of the Guidelines. Please
provide a brief explanation of how the proposed acquisition activity: ( 1) was a result of the disaster event; (2) will
restore infrastructure or revitalize the economy; or will (3) mitigate future damages.
During the incident period of September 11 , 2013 to September 30 , 2013 , Weld County,
Colorado received heavy rainfall , severe flooding and debris in the creeks , streams and
rivers which caused significant damage county-wide . This NOI Application for the Local
HMGP Match request addresses additional proactive emergency-measures by Weld
2. Compliance with National Objectives
State recipients receiving allocations under the CDBG-DR program must certify that their projected use of funds
will ensure, and maintain evidence, that each of its activities assisted with CDBG-DR funds meets at least one of
the three National Objectives.
a) Which of the National Objectives are met by proposed project?
1 1 Will benefit low and moderate income (LMI) persons; or
Will aid in the prevention or elimination of slums or blight; or
✓ I Is an Urgent Need in which meet community development needs having a particular urgency because
existing conditions pose a serious and immediate threat to the health or welfare of the community where
other financial resources are not available to meet such needs.
b) How will the proposed project meet the above checked National Objective(s).
See attached LMI data for the Project.
In addition to the LMI data attached , the State of Colorado (according to ACS
2008-2012 5Y) lists Weld County at a 41 . 0% LMI . In reviewing the data for this
Proposed Project NOI-Application . the projects combined LMI average was 38 . 0% .
However, this percentage does not accurately capture the total number of service areas
that are either directly or indirectly impacted by the HMGP Match Project. That
percentage should not be the determining factor in this project being awarded CDBG
match funding because the identified projects span across multiple tracts/sections of
LMI Service Areas , therefore attributing to multiple accessibility issues/locations . It is
believed that the service area for Project Site Locations would benefit multiple LMI tract
sections and thus a higher weighted percentage of at least 50% should be noted for
these projects due to Nature and Location of the activity that was completed and also
the accessibility for the Site Locations that would benefit the surrounding service areas
of Weld County.
The LMI Data is broken down into 4 categories :
1 . Low Income Persons Q
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CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management
3. Compliance with the primary objective. As indicated in the Guidelines: "A proposed project's benefits to LMI
persons will be an important factor in evaluating potential infrastructure projects. A total of 20% of the Recover
Colorado Infrastructure project funding must benefit LMI persons. Due to the very low percentage of LMI projects
submitted in the first round of infrastructure funding, it is estimated that approximately 25% to 30% of the funding
available in this second allocation must meet the LMI requirement to make up for the deficit."
This section does not need to be completed if the project does not meet this National Objective.
The primary objective for using CDBG Disaster Recovery funds is benefitting, by at least 51 percent, persons of low and
moderate income. The following section provides the information necessary to complete this requirement.
a) Is the proposed activity: / jurisdiction wide El specified target area
If you checked specified target area, which data source was used? (Note: select the smallest unit of Census data that
encompasses your proposed target area.)
b) Enter the number of households involved in the proposed project. 99,317
c) In the space below, describe how the applicant will comply with the requirement that at least 51 percent of CDBG-DR
dollars will principally benefit low- and moderate-income households and persons.
Weld County will comply with the 51 % requirement due to the fact that the Proposed
Projects associated under this NOI Project for the HMGP County Match are targeted to
areas of the county that qualify, collectively, as LMI , based upon service areas and
d) Enter the number of households within each income category expected to benefit from the proposed project.
Incomes above 80% of the County Median 200
Incomes above 50% and up to 80% of the County Median 465
Incomes at or below 50% of the County Median 805
e) Which type of income was used to determine the above? (Check only one)
As determined by the American Community Survey (Public Facilities projects)
Annual income as defined for Public Housing and Section 8
Annual income as reported under the Census long form
Adjusted gross income as defined for reporting under IRS
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CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management
PART A - NOI: COMPREHENSIVE RISK ANALYSIS INFORMATION
1. Community Hazards Review: Please list and briefly describe in rank order of importance the natural or man-made
hazards in your (the Applicant's) service area.
The hazards identified within this Project for the HMGP County Match would be ranked in
the following manner: Flood , Tornadoes/Severe Weather and Drought/Wildfires
These hazards have historically caused significant damage and pose a severe risk to the
community . In particular, the flooding event during the designated incident period for
FEMA-DR 4145 caused severe damage county-wide and has a direct impact the proposed
project being requested to be applied towards the local 12 .5% CDBG match .
2. High Risk Hazards Addressed by the Project:
Describe how, and the degree to which, the proposed project mitigates high risk hazards. Include damage history, source
and type of problem, frequency of event(s), and severity of damage information, if available.
Hazard 1
Flooding caused the most severe damage to Weld County during the designated incident
period and the proposed Project would address and mitigate against severe flood damage
to Weld County. The Preparedness Guide Outreach Materials would provide a mitigation
measure that would enable Weld County Officials to educate the community on hazard
mitigation and the hazards that flooding cause, while promoting emergency preparedness
throughout the County . As identified in the 2009 Regional Hazard Mitigation Plan , Weld
County alone experienced over 25 significant flooding related incidents have occurred since
1950 and that trend will only continue to increase, which is why funding from CDBG for this
HMGP Local match project is so important to Weld County.
Hazard 2
Tornadoes (and severe weather) also cause a severe issue for the County and its planing
efforts. The proposed HMGP Local Match project would mitigate this type of hazard . The
Preparedness Guide and Outreach Materials could be tailored to this hazard as well to
ensure the community understood the importance of tornado safety planning and
preparation and also what the county was doing from an emergency preparedness and
operational stand point to make the community as safe and prepared as possible . As
identified in the 2009 Regional Hazard Mitigation Plan , since 1950, Weld County alone
experienced over 100 tornadoes ( F1 or greater) and over 231 funnel clouds (Any size ) . This
hazard poses a dangerous threat to the community,which is why funding from CDBG for
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CDBG-DIt Infrastructure Application Colorado Division of Homeland Security and Emergency Management
hazard 3
There have been numerous wildfires in the planning area sparked by human causes
(campfires, discarded cigarette butts , arson , etc. ) and from lightning , as well as fires caused
by sparks from rail cars . Events are generally limited in size but cause property damage to
fields. The potential for interface between wild lands and urban areas (the WUI ) is growing
as the county increases in population . Drought conditions can be attributed to the wildfires
and the dry landscape that makes the county vulnerable to this hazard . The proposed
HMGP Local Match project would mitigate this type of hazard . The Preparedness Guide
Outreach Materials would mitigate this hazard b/c Weld County would be able to engage
the public and educate the community on the hazards/risks that wildfires and droughts posh
Note: If your proposed project addresses more than three Hazards, please provide that information as an
attachment.
3. Elimination of Risk: Does the proposed project result in the elimination of a hazard from your (the Applicant's) service
area? If so, please describe. If not, please estimate the degree to which this project will mitigate the risk from the hazards
identified in Item #2.
The Proposed HMGP Local Match Project does not completely eliminate the hazards
identified from the service area(s) . These types of hazards that occurred in Weld County
and throughout Colorado are truly an act of mother nature and the County is as prepared as
it could be , but the severity/duration of these types of hazards is often of an unprecedented
nature . Weld County cannot eliminate the risk of future flooding , tornadoes/severe weather,
wildfires/drought, but Local Officials would utilize the benefits from the proposed projects to
mitigate against future losses and educate the community for future incidents .
4. Environmental Quality Improvements: Does the proposed project result in an improvement in the quality of the natural
environment in your (the Applicant's) service area? If so, please describe.
N/A for the type of Proposed Project for the HMGP Local Match .
5. Climate Change Improvements: Does the proposed project reduce or ameliorate a projected impact of climate change
in Colorado? If so, please briefly describe the benefit of the project.
There are no projected impacts to climate changes as a result of the Proposed Projects.
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g y Management
6. Community Process: Does the proposed project include a community planning or involvement process that increases
community resiliency? If so, please briefly describe the process.
This Proposed Project was initiated by County Officials in an effort to achieve resiliency
from the severe storms and also to minimize risk to the community . This project utilizing the
County Match for HMGP will benefit essentially all citizens of Weld County as stated above .
These projects will have a direct correlation to faster response/recovery times and will
provide preparedness outreach materials for educating the community on emergency
preparedness . This Project will significantly increase resiliency efforts county-wide and will
promote a safer community.
7. Reduction in the Costs of Future Response or Recovery: Will the proposed project result in a reduction in the cost
of response or recovery from an incident occurring due to one or more of the hazards identified in Item #1 or #2? If so,
please briefly describe how response or recovery costs will be reduced.
Yes; this project that is being proposed to reduce costs related response and recovery
efforts due to the hazards identified above . The Preparedness Outreach Project is
designed to potentially reduce recovery costs b/c the Program would be developed to
encourage people and communities to anticipate the effects of a disaster, to make good
decisions during a disaster, and to incorporate strategies into their daily lives that will
reduce their risk, increase their resilience and mitigate losses due to disasters.
8. Floodplain/Floodway/Substantially Damaged Properties: Does the proposed project include a property or
properties located in a floodway or floodplain; or not located in a regulatory floodplain but which were substantially
damaged or have a history of damage from at least two disaster events? If so, please identify those properties below.
No properties are included in the Proposed Project.
9. Mitigation Planning:
Does your community have a current FEMA approved multi-hazard mitigation plan? ✓ Yes \
Location of proposed project in mitigation plan strategies: Page 139 Section/Part Mitigation Stra
ra
Is the community a member of good standing with the National Flood Insurance Program? ✓ Yes N o
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CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management
10. Community Plan Compliance: Does the proposed project comply with and/or address an issue recognized in key
community plans? Key plans include, but are not limited to: a Comprehensive Master Plan, a Stormwater Management Plan,
a Hazard Mitigation Plans, or key community codes. If so, please describe how the project integrates into the plan(s).
Yes; the Proposed Project complies with all local community plans and is in alignment with
both the current Regional Hazard Mitigation Plan but also the State DHSENI Plan through
identifying eligible and previously approved HMGP projects that are eligible for CDBG
funding to be applied towards the 12 . 5% local match . This project being covered under the
Weld County HMGP Local Match are all covered under the 5% Initiative for HMGP and
have been previously approved across the county.
11. Environmental / Historic Preservation Issues: Please describe any significant environmental, historic, or cultural features
that may be affected by the project. Please also describe any features that may be improved by the project.
No EHP issues are involved with the Preparedness Outreach Project.
12. Permitting: Please list the local, state, and federal permits that will be required to complete this project.
TBD and finalized upon Pad B of the NOI Application .
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CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management
13. Community Resilience: Please describe how this project will increase the resilience of your community. As defined in the
Guidelines: "Resilience incorporates hazard mitigation and land use planning strategies; critical infrastructure, environmental
and cultural resource protection; and sustainability practices to reconstruct the built environment, and revitalize the economic,
social, and natural environments."
The proposed project identified in this NOI Application for the 12 .5% HMGP Local Match
enable Weld County to incorporate hazard mitigation planning initiatives while focusing on
resiliency efforts after the severe flooding incident from FEMA-DR 4145 . This project allows
Weld County's emergency preparedness outreach program to educate the public on hazard
mitigation and how to become and sustain resiliency through planning and preparedness
initiatives at home .
14. Maps
Please attach the following maps with the project site and structures marked on the map. Use SAME ID number as in
the Individual Property Worksheets.
Flood Insurance Rate Map (FIRM). If the FIRM for your area is not published, please attach a copy of the Flood
Hazard Boundary Map (FHBM).
City or county scale map (large enough to show the entire project area)
USGS 1 :24,000 topo map
Parcel Map (Tax Map, Property Identification Map, etc.)
Overview photographs. The photographs should be representative of the project area, including any relevant
streams, creeks, rivers, etc., and drainage areas which affect the project site of will be affected by the project.
15. Additional Comments (Optional): Enter any additional comments related to the proposed project's ability to reduce
hazard risk and increase community resiliency.
This proposed project will reduce the hazards and risk to the community and will increase
resiliency efforts by the proactive work from these 3 Projects. CDBG funds are being
requested to be applied to the local HMGP Match ( 12 . 5% ) for the identified projects .
Preparedness Outreach Project :
The scope of activities in disaster preparedness outreach is directed at life and property
safety just before , during , and just after a disaster. Building resilience in people and
communities is the result of disaster nrenarerine55 and rerdt irino risk on an (wit-mine) hasis
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CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management
PART A - NOI : DECISION MAKING PROCESS
1. Decision-Making Process:
Describe the process you used to decide that this project is the best solution to the problem. Explain why this project is
the best alternative you considered. Address questions such as:
• Are you focusing on the area in your community that has the greatest potential for losses?
• Have you considered the risks to critical facilities and structures and benefits to be obtained by mitigating this
vulnerability?
• Have you considered those areas or projects that present the greatest opportunities given the current situation(s)
of interest in your community?
• Are you addressing a symptom or the source of the problem? Addressing the source of the problem is a long-term
solution which provides the most mitigation benefits.
• If impacts to the environment, natural, cultural or historic resources have been identified, explain how your alternatives
and proposed project address, minimize, or avoid these impacts.
The desired project outcomes for this project in the area of preparedness and resiliency
outreach are : ( 1 ) to reach 200-250 residents per year in a direct educational setting , and
(2 ) to demonstrate increased resilience and preparedness within three months of
instruction . (3) To reach 1000- 1500 residents in a more casual community location , and (4 )
to demonstrate increased resilience by documenting steps taken at these events . All of the
elements in the Weld County OEM disaster outreach materials will be developed with
professional support for design and messaging ( headline) development, keeping diverse
communication strategies in mind . This project addresses Goal 1 of the Colorado Natural
Hazards Mitigation Plan - Reduce the loss of life and personal injuries from natural hazard
events .
2. Acquisition Projects - Describe the community's methodology for selecting the properties to be acquired in this application
and how each is ranked (highest to lowest):
N/A
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CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management
PART A - NOI: SCOPE OF WORK / BUDGET OVERVIEW / FINANICAL FACTORS
1. Project Scope: Please provide a comprehensive and detailed description of the scope of the proposed project.
Describe each of the project components and the steps necessary to complete that work. If the proposed project is a
funding match for another disaster recovery or infrastructure development program, please identify the
agency, program funds, and project reference number that CDBG-DR funding is intended to support. Also
describe any critical deadlines that must be met to accomplish this work.
This HMGP Local ( 12 . 5% ) Match Application will have a direct effect on not the Weld
County Government and its resiliency/mitigation planning , but more so on the entire
population , of which has a significant amount of LMI identified service areas.
The scope of activities in disaster preparedness outreach is directed at life and property
safety just before , during , and just after a disaster. Building resilience in people and
communities is the result of disaster preparedness and reducing risk on an ongoing basis.
Reducing the loss of life, injuries and property losses, as well as reducing risk. is one of our
highest mitigation priorities . The disaster preparedness outreach materials developed in this
project will be used to encourage people and communities to anticipate the effects of a
disaster, to make good decisions during a disaster, and to incorporate strategies into their
daily lives that will reduce their risk, increase their resilience and mitigate losses due to
disasters .
2. Community Priority: Please describe why this project is a priority for your organization.
This Proposed Project is a priority for Weld County to utilize the CDBG funding as the Local
HMGP Match to offset potential costs for the proactive work that is being proposed by the
County to reduce hazardous conditions to the community.
Due to the diverse ( rural , urban and suburban : economically varied ; students and seasonal ;
business and residential ) populations in Weld County, there is a need for greater
coordination and focused intention in our preparedness and resiliency outreach efforts .
This project will allow us to create a consistent preparedness messaging and a curriculum
that can also be customized for particular audiences. The current available materials are
somewhat outdated , and the messaging is at times inconsistent or too general . We are
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CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management
3. Project Cost Summary: Please summarize the major cost components of the project. Please round all values to the
nearest dollar.
a. Planning / Engineering / Design $
b. Environmental Compliance $ The value of general and/or
c. Real Property Acquisition / Demolition • $ professional labor wages must
be tabulated in accordance
d. Closing Costs / Legal Fees $ with the Davis Bacon Act of
e. Housing Program Assistance $ 1931
f. Construction Costs $
g. Project Delivery Costs $
h. Other (specify below) $ 104.841 .00
Cost Estimates from Applications i. Total of a-h $ 104.841 00
j. Duplication of Benefits (if unknown at time of application enter zero). $ 0.00
k. Subtract j. from i. to determine Total Project Cost $ 104,841 .00
Notes: Housing Program Assistance costs include the cost of compliance with Uniform Relocation Assistance (URA) and
Comparable Housing Assistance (CHA) requirements. Project Delivery Costs include the costs of project delivery by the
sponsoring organization but do not include administrative overhead.
4. Total Project Cost Allocations
Proposed Project Total Cost: $ 104,841 .00
Federal Cost Share: $ 78.630.75
State Cost Share: $ 13. 105 12
$ 13. 105. 12
Local Cost Share
5. Basis of Cost Estimate: Briefly describe how the cost estimates listed in #3 above were developed (e.g. lump sum, unit cost,
quotation, etc.).
The Cost Estimates were developed above from actual cost estimates that have been
completed and are attached as supporting documentation .
6. Project Management: Describe how you will manage the costs and schedule, and how you will ensure successful
performance.
The work for this Proposed Project is pending an approval for the 12 . 5% CDBG Local
Match . The costs and schedule associated with the proposed project will managed in
accordance with the scope of work as indicated above by Weld County Officials .
Note: The applicant must agree to furnish quarterly reports during the entire time the project is in active status. Quarters end
on March 31st, June 30th, September 30th, and December 31st. Reports are due to the State within 15 days after the end of
each quarter.)
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CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management
7. Project Maintenance Requirements: The following questions are to give assurance on the project's maintenance over
its useful life. Please answer each question and give a brief explanation.
a. If the project involves the acquisition of real property, what is the proposed land use after acquisition? (i.e., Agriculture,
Recreation, Vacant Land, Park, Wetlands, etc.)
N/A
b. Will the project require periodic maintenance?
Yes; Cost below is per site
c. If yes, who will provide the maintenance?
Weld County Officials
d. What is the estimated cost of maintenance on an annual basis?
0 . 00
Note: Cost of maintenance is considered an application prioritization weighting factor. Projects with high maintenance
costs have a greater risk of future failure due to deferred maintenance. Therefore, the responses provided above should be
as complete and verifiable as possible in order to minimize the likelihood of ranking point reductions due to maintenance
concerns.
8. Additional Comments: Enter any additional comments related to the proposed project's funding, if desired .
CDBG funds are needed for the 12 . 5% Local Match that are included in the
NOI-Application .
9. Financial / Fiscal Health Factors: Please indicate the total budget (all funds) of your organization. Please describe the
impact of disaster recovery efforts to date on this budget. In addition, if this objective is selected based on the local
governments inability to finance the activity, the municipality must also include in the application package a resolution stating
this fact and supporting documentation such as budgetary information, a description of TABOR restrictions, and the most
recent audit report or approved exemption from audit.
Weld County's total 2015 budget is $307 , 031 , 089 . The impact of the September, 2013
flooding has primary been on the damage to the county's road and bridge system . The
damage has resulted in Weld County having to transfer $5 million from the Contingency
Fund to the Public Works Fund in 2013 and in 2014 for a total of $ 10 million dollars. Without
assistance from FEMA, FWHA, and CDBG the amount would have several million more .
The impact has also forced the county to shift local resources from projects unrelated to
flooding to deal with the emergency situations created by the flood in both the 2013 and
2014 fiscal years . Even in 2015 5he county still using local resources to recover from the
flooding . Fortunately, Weld County has always been fiscally conservative and budgeted
responsibly . Had the county not taken the responsible approach to its finances county
service would have had to have been cut to cope with the flood recovery.
1A/nlrl Crumb/ nnnrntne thn mnet rnctrirtit1 nrnnnrtu toy limitntinn in thn ctotn Rncirince
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CDBC-1)It Infrastructure Application Colorado Division of Homeland Security and Emergency Management
PART B - APPLICATION : PROJECT MILESTONES / TIMELINES / TASKS
1. Timeline / Tasks
Insert the proposed work schedule as tasks to accomplish the overall goal of the proposed activity (i.e., appraisals, title
search, closing, etc.), and provide a description of the task's purpose. This timeline will be used as a measurement tool
for progress in the project's implementation and is included in the required Quarterly Reports. Also, FEMA uses the
timeline for determining the approved period of performance. It will be the basis used to justify delays or extensions, if
necessary, and should be estimated carefully. The first and last entries are state requirements and have already been
entered.
Task 1 :
Grant Process and Environmental Review Timeframe: 3 Months
Task 2: Brochure Content Development 4 Months
Timeframe:
Task 3: Spanish Translation 2 Months
Timeframe:
Task 4: Electronic Content Adaptation 2 Months
Timeframe:
Task 5: Brochure Design and Layout 1 Month
Timeframe:
tame,:
Task 6: Display Design and Headline Development 2 Months
Timeframe:
Task 7: Printing
Timeframe: 1 Month
Task 8:
Timeframe:
Task 9:
Timeframe:
Final Inspection Report and Project Closeout
Tusk I 0:
The Final Inspection Report is a review of the activity's paper documentation.
showing the project was implemented as required. Once the review is completed. the 3 Months
report and findings will be provided to the grantee for review and concurrence. The Timeframe:
State submits the concurrence to FEMA as part of a closeout package to formally
Total Project Timeframe: 18 Months
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CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management
2. Start Date & Pre-Award Costs: The start date for any project begins upon GRANT AGREEMENT approval by the
State Controller. If a different start date or timeframe is needed, provide an explanation below. Also indicate if any pre-
award activities or costs have been incurred or authorized.
Start date for this HMGP Project will begin as soon as the County receives a HMGP grant
agreement and approval to proceed from the State . Cost have been incurred for this project
through the prepararation of the HMGP and CDBG NOls and applications .
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CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management
Please note that Part B is required for the final Application submittal. Part B sections
may optionally be completed and submitted with the NOI. Please update any Part A
section information when submitting you full Application.
PART B — APPLICATION : ENVIRONMENTAL REVIEW
1. Environmental Review Background Information & Environmental Review Worksheet:
In accordance with 24 CFR Part 58.22 (see below), all federally funded projects must accomplish an environmental review
prior to beginning any work on a project. These HUD regulations are in place for two purposes:
1 . To ensure federal funds are used to place people of low and moderate income in environmentally safe
conditions; and
2. To ensure federal funds are NOT used to negatively impact environmental conditions that exist near a
project site.
Please note the following limitations on CDBG-DR grant activities pending environmental clearance per 24 CFR Part 58.22.
(a) Neither a recipient nor any participant in the development process, including public or private nonprofit or for-profit
entities, or any of their contractors, may commit HUD assistance under a program listed in Sec. 58. 1(b) on an activity or
project until HUD or the state has approved the recipient's RROF and the related certification from the responsible
entity. In addition, until the RROF and the related certification have been approved, neither a recipient nor any
participant in the development process may commit non-HUD funds on or undertake an activity or project under a
program listed in Sec. 58. 1(b) if the activity or project would have an adverse environmental impact or limit the choice
of reasonable alternatives.
(b) N/A for DOLA/CDPS projects.
(c) If a recipient is considering an application from a prospective sub-recipient or beneficiary and is aware that the
prospective sub-recipient or beneficiary is about to take an action within the jurisdiction of the recipient that is
prohibited by paragraph (a) of this section, then the recipient will take appropriate action to ensure that the objectives
and procedures of NEPA are achieved.
(d) An option agreement on a proposed site or property is allowable prior to the completion of the environmental review
if the option agreement is subject to a determination by the recipient on the desirability of the property for the project as
a result of the completion of the environmental review in accordance with this part and the cost of the option is a
nominal portion of the purchase price. There is no constraint on the purchase of an option by third parties that have not
been selected for HUD funding, have no responsibility for the environmental review and have no say in the approval or
disapproval of the project.
(e) Self-Help Homeownership Opportunity Program (SHOP). In accordance with section 11(d)(2)(A) of the Housing
Opportunity Program Extension Act of 1996 (42 U.S.C. 12805 note), an organization, consortium, or affiliate receiving
assistance under the SHOP program may advance non-grant funds to acquire land prior to completion of an
environmental review and approval of a Request for Release of Funds (RROF) and certification, notwithstanding
paragraph (a) of this section. Any advances to acquire land prior to approval of the RROF and certification are made at
the risk of the organization, consortium, or affiliate and reimbursement for such advances may depend on the result of
the environmental review. This authorization is limited to the SHOP program only and all other forms of HUD
assistance are subject to the limitations in paragraph (a) of this section.
(0 Relocation. Funds may be committed for relocation assistance before the approval of the RROF and related
certification for the project provided that the relocation assistance is required by 24 CFR part 42.
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Environmental Review Worksheet
Check ALL of the activities listed below that will be included as part of the project,
REGARDLESS OF THE FUNDING SOURCE:
❑ Information and financial services
✓ Administrative and management activities
Environmental and other studies, resource identification, and the development of plans and strategies
Most engineering and design costs associated with eligible projects
Inspections and testing of properties for hazards or defects
o
- ✓ Project planning
-o
❑ Purchase of insurance
≥ cts Li Purchase of tools
W 4 ❑ Technical assistance and training
iC :a" .5 ❑ Interim assistance to arrest the effects of an imminent threat or physical deterioration in which the assistance
w does not alter environmental conditions.
O Public services that will not have a physical impact or result in any physical changes (e.g., employment, child
care, health, education, counseling, welfare)
❑ Assistance for temporary or permanent improvements that do not alter environmental conditions and are limited
to protection, repair, or restoration activities necessary only to control or arrest the effects from disasters or
imminent threats to public safety including those resulting from physical deterioration
(Must also complete the Regulatory Checklist at the end of Exhibit IV-A)
m
≥ p Operating costs (e.g., maintenance, security, operation, utilities, furnishings, equipment, supplies, staff training
and recruitment, other incidental costs)
U ❑ Relocation costs
❑ Acquisition, repair, improvement, reconstruction, or rehabilitation when the facilities and improvements are in
place and will be retained in the same use without change in size or capacity of more than 20 percent
7:: % Li Special projects directed to the removal of material and architectural barriers that restrict the mobility of and
accessibility to elderly and handicapped persons
❑ Acquisition (including leasing) or disposition of, or equity loans on, an existing structure
❑ Acquisition (including leasing) of vacant land provided the structure or land acquired, financed, or disposed of
will be retained for the same use
❑ Acquisition, repair, improvement, reconstruction, or rehabilitation when the facilities and improvements are in
o place, but will change in size or capacity of more than 20 percent
> ❑ Acquisition, repair, improvement, reconstruction, or rehabilitation when the facilities and improvements are in
Q place, but will involve a change in land use, such as from non-residential to residential, commercial to
industrial, or from one industrial use to another
:kJ ❑ Demolition •
0 New construction
This checklist must be included with the CDBG application.
Please direct questions to the appropriate contact person below:
DOLA/DLG DHSEM
Steven Boand, State Disaster Recovery Manager
Tamra Norton, Environmental Compliance Officer Department of Public Safety
Department of Local Affairs Division of Homeland Security and Emergency Management
1313 Sherman Street, Room 521, 9195 E Mineral Ave, Suite 200
Denver, CO 80203 Centennial, CO 80112
303-866-6398 720.852.6713
tarnra.nortongstatc.co.us steven.boand@state.co.us
DPS/DOLA USE ONLY:
Required level of environmental review: O Exempt O CENST O CESTO EA
Reviewed by:
Date of Review:
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2. Supplemental Environmental Review Information
Enter any additional comments related to environmental concerns for the proposed project if desired. Please list and attach any
documents or studies that have been prepared that support the Environmental Review Worksheet responses.
No Environmental Review will be necessary for this NOI Application .
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PART B - APPLICATION : DETAILED PROJECT BUDGET
1. Detailed Project Budget: Please enter or attach a detailed and comprehensive final proposed budget for the project.
Please note that CDBG-DR funds may be limited to the amount submitted with the NOI pending the availability of
additional funding
Please see the attached budgets for the Preparedness Guide.
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