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Home My WebLink About20150463.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO FEBRUARY 11, 2015 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, February 11, 2015, at the hour of 9:00 a.m. IR ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Barbara Kirkmeyer, Chair Commissioner Mike Freeman, Pro-Tem Commissioner Sean P. Conway - EXCUSED Commissioner Julie A. Cozad Commissioner Steve Moreno Also present: County Attorney, Robert T. Frick Acting Clerk to the Board, Tisa Juanicorena Controller, Barbara Connolly IR MINUTES: Commissioner Moreno moved to approve the minutes of the Board of County Commissioners meeting of February 9, 2015, as printed. Commissioner Cozad seconded the motion, and it carried unanimously. e AMENDMENTS TO AGENDA: Commissioner Cozad moved to add item: "Read Ordinance by audio" to the agenda. Commissioner Moreno seconded the motion and it carried unanimously. ▪ READ ORDINANCE BY AUDIO: Commissioner Cozad moved to read Code Ordinances #2015-2 and #2015-3 by audio. Commissioner Freeman seconded the motion, which carried unanimously. • CONSENT AGENDA: Commissioner Freeman moved to approve the Consent Agenda as printed. Commissioner Moreno seconded the motion, and it carried unanimously. PUBLIC INPUT: No public input was given. G COMMISSIONER COORDINATOR REPORTS: Commissioner Cozad reported her first "Coffee with Cozad" meeting and stated it was a success with an estimated 20 people in attendance. BIDS: 1) APPROVE BID #61500029, EROSION CONTROL AND REVEGETATION SERVICES - DEPARTMENT OF PUBLIC WORKS: Trevor Jiricek, Director of General Services, stated staff recommends approval of the low bid from Geisman Seeding Service, in the amount of $147,565.00, Minutes, February 11, 2015 2015-0463 /7� Page 1 BC0016 • The motion to approve the low bid, which was made by Commissioner Freeman, and seconded by Commissioner Cozad, carried unanimously. C 2) APPROVE BID #81500045, CONCRETE WASHED ROCK AND SQUEEGEE - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek reviewed staff's recommendation as detailed in the Memorandum for both north and south county locations. Commissioner Moreno moved to approve said low bids as recommended by staff as determined by location. The motion was seconded by Commissioner Freeman, and it carried unanimously. IR 3) PRESENT BID #B1500040, HAZARD MITIGATION PLAN UPDATE — OFFICE OF EMERGENCY MANAGEMENT: Mr. Jiricek presented the three bids from vendors and stated staff will bring a recommendation back on March 11, 2015. NEW BUSINESS: la 1) CONSIDER ADDENDUM TO 2014-2015 PLAN FOR CORE SERVICES PROGRAM AND AUTHORIZE CHAIR TO SIGN: Judy Griego, Director of the Department of Human Services. presented the terms of the addendum regarding the increase to the Special Economic Assistance fund amount per family per year. Commissioner Freeman moved to approve said addendum and authorize the Chair to sign. The motion was seconded by Commissioner Cozad, and it carried unanimously. IR 2) CONSIDER GRANT PROJECT APPLICATION FOR THREE (3) KIOSKS TO INCREASE ACCESS FOR MEDICAID AND AUTHORIZE CHAIR TO SIGN: Ms. Griego conveyed the terms surrounding the opportunity for funding and the application request. In response to Commissioner Cozad, Ms. Griego clarified the kiosks allow clients to have an alternative resource for information and updates reducing the need to make appointments with staff. However, she does not see this resulting in a reduction in staff time because staff continues to process more applications each year. Chair Kirkmeyer responded that staff spends time correcting, processing and researching eligibility. In response to Commissioner Moreno, Ms. Griego clarified the kiosks connect to regular internet the same as accessing from a home computer. Also, the kiosks would be strategically placed in County buildings located in Greeley. Fort Lupton, and Del Camino. Commissioner Freeman moved to approve said application and authorize the Chair to sign. Seconded by Commissioner Moreno. Commissioner Cozad commented that as this is evolving and there is a need for more staff, it may be necessary to look at prevention and assisting people with getting jobs without adding to government services as these costs go back to Weld County tax payers. Ms. Griego agreed that there are changes needed at the federal level regarding the process of applying for health care that would assist at the county level in light of the uneccesary Medicaid applications staff are required to process. The motion carried unanimously. IR 3) CONSIDER LEASE AGREEMENT (1020 9TH AVENUE, GREELEY) AND AUTHORIZE CHAIR TO SIGN - NARANJO INVESTMENT, LLC: Toby Taylor, Department of Buildings and Grounds, stated this is regarding a building the County recently closed on and a current tenant is requesting an extension on the lease until a new location is procured. Commissioner Freeman moved to approve said lease and authorize the Chair to sign. Seconded by Commissioner Cozad, the motion carried unanimously. 4) CONSIDER NONEXCLUSIVE LICENSE AGREEMENT FOR THE UPGRADE AND MAINTENANCE OF CR 80 AND AUTHORIZE CHAIR TO SIGN - RUSS AND GAIL HERRELL: Rich Hastings, Department of Public Works, reviewed the agreement and stated the applicants are requesting to utilize the non-maintained County access to include a 30-feet section of public right-of-way on the south side and further stated staff recommends approval and there were no Minutes, February 11, 2015 2015-0463 Page 2 BC0016 neighboring conflicts. Commissioner Cozad moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously. • 5) CONSIDER IMPROVEMENTS AND ROAD MAINTENANCE AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL FOR IMPROVEMENTS, AUTHORIZE CHAIR TO SIGN AND ACCEPT TRANSFER OF COLLATERAL FOR USE BY SPECIAL REVIEW PERMIT, USR14-0005 - TERRY GRAZING ASSOCIATION, C/O CONNELL RESOURCES, INC.: Mr. Hastings explained the subject gravel pit was originally known as the Tucker Pit and that based on the progression of work moving from one location to another requiring a new access, they are requesting the current collateral be transferred with the applicable improvements and maintenance agreement. Commissioner Moreno moved to approve said agreement, accept transfer of collateral, and authorize the Chair to sign. Seconded by Commissioner Freeman, the motion carried unanimously. le 6) CONSIDER COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION FOR COUNTY MATCH FEMA PROJECTS AND AUTHORIZE CHAIR TO SIGN: Roy Rudisill, Director of the Office of Emergency Management, presented the notice of intent to apply for grant funding for assistance with infrastructure replacement. This grant provides a County match for the FEMA projects resulting from the 2013 flood, the total application amount is $939,113.00. Commissioner Cozad moved to approve said application and authorize the Chair to sign. The motion, which was seconded by Commissioner Freeman, carried unanimously. O 7) CONSIDER COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION FOR COUNTY MATCH FHWA PROJECTS AND AUTHORIZE CHAIR TO SIGN: Mr. Rudisill presented the notice of intent to apply for matching funds for repairs to federal highways affected by the flood of 2013. The total amount applied for is $1,421,875.00 Commissioner Freeman moved to approve said grant application and authorize the Chair to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously. IR 8) CONSIDER COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION FOR COUNTY MATCH HMGP PROJECTS AND AUTHORIZE CHAIR TO SIGN: Mr. Rudisill reviewed the notice of intent to apply for matching funds relating to projects of hazard mitigation and preparedness concerning recovery from the disastrous 2013 flood. The amount of the matching grant is $51,168.00. Commissioner Cozad moved to approve said grant application and authorize the Chair to sign. Seconded by Commissioner Moreno, the motion carried unanimously. leE 9) CONSIDER COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION FOR INFRASTRUCTURE CR 87 PROJECT AND AUTHORIZE CHAIR TO SIGN: Mr. Rudisill presented the intent to apply for funding to assist in the repairs needed to CR 87 that were not covered by FEMA. The grant amount being considered is $1,800,000.00 and is for the entire project and is not a matching grant. Commissioner Moreno moved to approve said application and authorize the Chair to sign. The motion, which was seconded by Commissioner Cozad, carried unanimously. • 10) CONSIDER COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION FOR CR 49 DRAINAGE MASTER PLAN (SOUTH PLATTE RIVER AND BOX ELDER CREEK) AND AUTHORIZE CHAIR TO SIGN: Mr. Rudisill reviewed the terms and amount considered for repairs and mitigation efforts for future flood hazards, The total amount being considered is $500,000.00. Commissioner Freeman moved to approve said grant application and authorize the Chair to sign. Seconded by Commissioner Cozad, the motion carried unanimously. Minutes, February 11, 2015 2015-0463 Page 3 BC0016 IR 11) CONSIDER COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION FOR INFRASTRUCTURE CRS 108, 110, AND 120 PROJECTS AND AUTHORIZE CHAIR TO SIGN: Mr. Rudisill explained this application is not a matching grant and the notice of intent to apply for is $850,864.00, to assist with road repairs and drainage efforts. In response to Commissioner Moreno, Mr. Rudisill and Elizabeth Relford, Department of Public Works, both clarified these are differing sections and lengths of road repairs and preventative measures in regards to future flooding. Commissioner Moreno moved to approve said application and authorize the Chair to sign. The motion, which was seconded by Commissioner Cozad, carried unanimously. 12) CONSIDER COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION FOR INFRASTRUCTURE BRIDGE 19/46.5A (FEMA) AND AUTHORIZE CHAIR TO SIGN: Mr. Rudisill, presented the intent to apply for grant funding related to the subject bridge project repairs that were not covered by FEMA that total $1,620,000.00. Commissioner Freeman moved to approve said application and authorize the Chair to sign. Seconded by Commissioner Cozad, the motion carried unanimously. IR 13) CONSIDER COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION FOR INFRASTRUCTURE BRIDGE 13/44V (FHWA) AND AUTHORIZE CHAIR TO SIGN: Mr. Rudisill presented the intent to apply for grant funding related to the subject bridge project repairs that were not covered by FEMA that total $2,160,000.00. Commissioner Moreno moved to approve said grant application and authorize the Chair to sign. Commissioner Freeman seconded the motion. and it carried unanimously. IR 14) CONSIDER COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION FOR HOEKSTRA GRAVEL PIT FACILITY AND AUTHORIZE CHAIR TO SIGN: Mr. Rudisill presented the intent to apply for funding to complete the repairs needed to this facility resulting from the 2013 flood. The amount requested is $135,426.00. Commissioner Freeman moved to approve said application and authorize the Chair to sign. The motion was seconded by Commissioner Cozad, and it carried unanimously. Commissioner Cozad thanked staff for the time spent on these complicated grant applications. Mr. Rudisill conveyed it was a team effort. Chair Kirkmeyer extended her thanks as well. IR 15) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE, AND AUTHORIZE CHAIR TO SIGN - ROCKY MOUNTAIN HYDROCARBON, LLC Esther Gesick, Clerk to the Board, explained the terms and provisions of the small tract lease in the amount of $764.76. Commissioner Freeman moved to approve said lease and authorize the Chair to sign. Seconded by Commissioner Cozad. the motion carried unanimously. IR 16) FIRST READING OF CODE ORDINANCE #2015-2, IN THE MATTER OF REPEALING AND REENACTING, IN ITS ENTIRETY, CHAPTER 5 REVENUE AND FINANCE - ARTICLE IV PURCHASING POLICY, OF THE WELD COUNTY CODE: Mr. Jiricek presented the modifications to the Purchasing Policy of the Weld County Code Ordinance and explained the lengthy process to succinctly identify changes specifically related to the delegation to authority, and changing the informal and formal bid amounts. Further, he clarified the direction from the Board and the intent to make changes to accurately reflect current processes, to include layers of accountability and checks and balances. Lastly, Mr. Jiricek stated he received no comments or concerns from other departments. IR No public input was offered. The motion to approve First Reading of Code Ordinance #2015-2 was made by Commissioner Freeman, and seconded by Commissioner Moreno. Commissioner Cozad clarified for the record that she and Commissioner Moreno had participated in related work sessions. The motion to approve carried unanimously. Minutes, February 11, 2015 2015-0463 Page 4 BC0016 17) FIRST READING OF CODE ORDINANCE #2015-3, IN THE MATTER OF REPEALING AND REENACTING, IN ITS ENTIRETY, CHAPTER 2 ADMINISTRATION, AND CHAPTER 3 HUMAN RESOURCES, OF THE WELD COUNTY CODE: Bob Choate, Assistant County Attorney, reviewed the amendments per direction of the Board specifically regarding delegation of authority and standard formal agreements to include language reflecting the Board's direction and input from various departments. Patti Russell, Director of Department of Human Resources, clarified a corrective change related to payroll information. lEi No public input was offered. Commissioner Cozad moved to approve the First Reading of Code Ordinance #2015-3. Commissioner Freeman seconded the motion and it carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. Code Ordinances #2015-2 and #2015-3 were approved on First Reading. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 9:38 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTESTd_476(44) EXCUSED DATE OF APPROVAL aCL�o�c/� Barbara Kirkmeyer, Chair Weld County Clerk to the Board Mike Freeman, Pro-Tem B .• (14(Laft 46e' &4fl4XCUSED De Crk N,a n P. Conway 1861 r� •`• 1�: � _ ' ® •lu ie . Cozad ] Steve Moreno Minutes, February 11, 2015 2015-0463 Page 5 BC0016 Hello