HomeMy WebLinkAbout20150884.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
APRIL 1, 2015
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, April 1, 2015, at the hour of 9:00 a.m.
O ROLL CALL: The meeting was called to order by the Chair and on roll call the following
members were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair
Commissioner Mike Freeman, Pro-Tem
Commissioner Sean P. Conway
Commissioner Julie A. Cozad
Commissioner Steve Moreno
Also present:
County Attorney, Robert T. Frick
Acting Clerk to the Board, Tisa Juanicorena
Controller, Barbara Connolly
a MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of March 30, 2015, as printed. Commissioner Freeman seconded the motion,
and it carried unanimously.
el AMENDMENTS TO AGENDA: There were no amendments to the agenda.
CONSENT AGENDA: Commissioner Freeman moved to approve the Consent Agenda as
printed. Commissioner Cozad seconded the motion with a correction to the Schedule of Advisory
Board Meetings stating the Weld Faith Partnership Council will meet at 10:00 a.m., and it carried
unanimously.
CI PROCLAMATIONS:
1) CHILD ABUSE PREVENTION MONTH - APRIL, 2015: Chair Kirkmeyer read the proclamation for
the record. El Kathi Brown, Prevention Program Supervisor of the Department of Human Services,
stated the programs last year served over 500 families and had a 98% success rate for keeping people
out of the system and keeping kids safe within their families. She mentioned she attends a lot of the
State meetings and many have their eyes on Weld County regarding prevention and she wanted to say
thank you for the recognition. Gwen Schooley, from A Kid's Place, thanked the Commissioners for
acknowledging Child Abuse Prevention Month, and stated they never want kids to come to their agency
but they are happy for the support they receive from Weld County. Robin Overmeyer, Response
Manager for the Department of Human Services, was also introduced. El Chair Kirkmeyer expressed
her thanks for those who came today and for the tremendous work they do in helping and serving the
Minutes, April 1, 2015 2015-0884
�Jao Page 1 BC0016
kids and the families. G Commissioner Cozad expressed her thanks as well and stated she has
worked with Robin on several cases and as the current Commissioner Coordinator for the Department
of Human Services she has learned a lot and is impressed by the difficult job they do and by the work
done with families to give them the tools they need to parent without abuse. Commissioner
Conway echoed the comments made by Commissioners Cozad and Kirkmeyer, and thanked those
present for all they do. He specifically recognized A Kid's Place for the collaborative effort with the
County to assist victims of child abuse and educate the public. El Commissioner Moreno concurred
with what had been said and stated it is a shame that this does happen and he expressed appreciation
for the work being done. G Commissioner Freeman expressed his agreement with all that had been
said and added his thanks as well.
(Clerk's Note: The Commissioners paused for a photo.)
el PUBLIC INPUT: No public input was given.
a COMMISSIONER COORDINATOR REPORTS: Commissioner Conway acknowledged Roy
Rudisill for doing a great job with the Weather Spotter class. 'G---- Commissioner Freeman reported
meeting with a City of Thornton Attorney regarding the pipeline and the importance of private
easements. G Commissioner Moreno stated he continues to learn every day and had an opportunity
to attend the CR 49 Project Council regarding the expansion and further mentioned the Energy Council
in reference to the great involvement and education relating to the Oil and Gas Industry.
CI Commissioner Cozad attended the Boys and Girls Club new board member orientation and stated
she is now a new board member and currently working on a new chapter for the town of Milliken.
'G---- Commissioner Conway mentioned he and Chair Kirkmeyer met with Senator Sonnenberg to
discuss the Groundwater Bill of which the Senator became an original sponsor and has been
successful in acquiring State monies in that effort. Lastly, he reported the luncheon to be held at the
Riverside Library in Evans regarding Energy and Ozone regulations.
BIDS:
1) PRESENT AND APPROVE EMERGENCY BID #61500081, WATER IRRIGATION RIGHTS
FOR LEASE - DEPARTMENT OF PUBLIC WORKS: Marcia Walters, Department of Purchasing,
presented the two bids received and staff's recommendation to award 28 shares of Fulton Ditch to
Petrocco Farms, Inc., for $71.00 per share, and two shares of the Lupton Bottom West to Miller Farms,
for $1,200 per share. Clay Kimmi, Public Works, stated the importance of the matter being the water is
needed immediately for farm irrigation. The motion to approve Bid #B1500081 on an emergency basis
as recommended by staff, was made by Commissioner Conway and seconded by Commissioner
Moreno. Commissioner Conway thanked Mr. Kimmi for his hard work on the project. The motion
carried unanimously.
NEW BUSINESS:
1) CONSIDER CANCELLATION OF TAX LIEN SALE CERTIFICATE (TS CERT 2011-16682)
FOR PARCEL #0961094009999: John Lefebvre, Weld County Treasurer, presented the details of the
correction for Northern Colorado Water Conservancy District, a tax exempt entity. The amount to be
returned is $44.25. The motion to approve cancellation, which was made by Commissioner Conway,
and seconded by Commissioner Freeman, carried unanimously.
Minutes, April 1, 2015 2015-0884
Page 2 BC0016
El 2) CONSIDER AMENDMENT #5 TO TECHNICAL CURRENCY PROGRAM AGREEMENT AND
AUTHORIZE CHAIR TO SIGN - XEROX GOVERNMENT SYSTEMS, LLC: (Clerk's Note: Chair
Kirkmeyer moved this item to the end of the agenda.)
El 3) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL
AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE AND AUTHORIZE CHAIR TO SIGN
- FARMER MINERALS, LLC: Esther Gesick, Clerk to the Board, presented the location and the terms
of the lease agreement for the total amount of $1,621.20. Commissioner Conway moved to waive bid
procedure, approve said lease, and authorize the Chair to sign. Seconded by Commissioner Moreno,
the motion carried unanimously.
4) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL
AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE AND AUTHORIZE CHAIR TO SIGN
— GRIZZLY PETROLEUM COMPANY, LLC: Ms. Gesick presented the location and the terms of the
lease agreement for the total amount of $2,220.00. Commissioner Freeman moved to waive bid
procedure, approve said lease, and authorize the Chair to sign. Seconded by Commissioner Cozad, the
motion carried unanimously.
12 5) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL
AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE AND AUTHORIZE CHAIR TO SIGN
— BONANZA CREEK ENERGY OPERATING COMPANY, LLC: Ms. Gesick presented the terms of the
lease agreement for the total amount of $876.00. Commissioner Moreno moved to waive bid
procedure, approve said lease, and authorize the Chair to sign. Seconded by Commissioner Cozad, the
motion carried unanimously.
PLANNING:
CI 1) CONSIDER PARTIAL VACATION OF USE BY SPECIAL REVIEW PERMIT, USR13-0069 —
ULRICH WATER DEPOT: Diana Aungst, Department of Planning Services, presented the details of
the partial vacation and stated staff received a letter from the applicant requesting to vacate
USR13-0069 from Lot B of RECX14-0149 on December 3, 2014. She clarified the partial vacation is
required as it will correct the boundary of the Use by Special Review to be consistent with the Recorded
Exemption lot. In response to Commissioner Cozad, Ms. Aungst clarified because of the boundary
adjustment, it is all of Lot A. Tim Naylor, AGPROfessionals, LLC, represented the applicant and
stated he was available to answer any questions. There was no pubilc input concerning this
matter. CI The motion to approve the partial vacation of USR13-0069, which was made by
Commissioner Cozad, and seconded by Commissioner Conway, carried unanimously.
El 2) CONSIDER IMPROVEMENTS AND ROAD MAINTENANCE AGREEMENT ACCORDING TO
POLICY REGARDING COLLATERAL FOR IMPROVEMENTS, AUTHORIZE CHAIR TO SIGN AND
ACCEPT OFF-SITE COLLATERAL FOR USE BY SPECIAL REVIEW PERMIT, USR14-0039 — EUDEN
AND BIANCA BALDERRAMA: Rich Hastings, Department of Public Works, presented the terms of the
agreement, stating staff reviewed the proposed improvements to the access and recommend approval.
Commissioner Conway moved to approve said agreement, accept off-site collateral, and authorize the
Chair to sign. Commissioner Cozad seconded the motion, and it carried unanimously.
a 3) CONSIDER IMPROVEMENTS AND ROAD MAINTENANCE AGREEMENT ACCORDING TO
POLICY REGARDING COLLATERAL FOR IMPROVEMENTS, AUTHORIZE CHAIR TO SIGN AND
ACCEPT OFF-SITE COLLATERAL FOR USR14-0031 - UET MIDSTREAM, LLC: Mr. Hastings
Minutes, April 1, 2015 2015-0884
Page 3 BC0016
presented the terms of the agreement and stated it is for a crude oil storage facility and future pipelines,
explained the location and stated staff reviewed the proposed improvements and recommend approval.
Commissioner Cozad moved to approve said agreement, accept off-site collateral, and authorize the
Chair to sign. Commissioner Freeman seconded the motion, and it carried unanimously.
(Clerk's Note: Chair Kirkmeyer will now revisit New Business Item #2.)
a 2) CONSIDER AMENDMENT #5 TO TECHNICAL CURRENCY PROGRAM AGREEMENT AND
AUTHORIZE CHAIR TO SIGN - XEROX GOVERNMENT SYSTEMS, LLC: Barb Connolly, Controller,
explained that per Ryan Rose, Director of the Department of Information Technology, this matter should
be continued to Monday, April 6, 2015, to allow time for review. Mr. Rose was also available by speaker
phone and confirmed the request for a continuance. Commissioner Cozad made a motion to continue
said matter to Monday, April 6, 2015. It was seconded by Commissioner Conway, and carried
unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
There being no further business, this meeting was adjourned at 9:41 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:act/co Cam( ,,�,,,// / EXCUSED DATE OF APPROVAL
�• �C�Lto�� Barbara Kirkmeyer, Chair
Weld County Clerk to the Board
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Minutes, April 1, 2015 2015-0884
Page 4 BC0016
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