HomeMy WebLinkAbout20150860.tiff OFFICE OF BOARD OF COMMISSIONERS
--....:*22.3A1.4- PIIONE: 970-336-7204
r ��- --,--, FAX: 970-336-7233
'� ,Jil FA . `c j 1150 O STREET
l I-11// . , P.O. BOX 758
1']-G p U N -1"-Y' GREELEY, COLORADO 80632
March 23, 2015
Deputy Director Tracey Trautman
Bureau of Justice Assistance
Office of Justice Programs
810 Seventh Street, NW
Washington, DC 20531
Re: 2009-DI-BX-0263 2009 Congressional Select Award
Dear Deputy Director Tracey Trautman:
I am responding to a request for further information regarding our recent submission of a no-cost
extension. We received a request from the grant manager, Kathy Mason, for further details as to
how we intend to have the money spent down during the time period requested. That time period
would be from now until September 30, 2016.
The point of contact for this grant met with the grant's financial point of contact to review the
current state of the grant and the anticipated spending over the next 19 months. Attached are two
supporting documents. The first is a spreadsheet that shows the spending during the previous
calendar year (2014). This data indicates that on average approximately $12,000 was spent each
month on Operation and Maintenance for the facility. The second attachment is a summary of how
we anticipate spending down the funds over the next 19 months. Additionally,we have requested,
and received, no-cost extensions in the past, and the details on those requests, I understand, are
available for your review if needed.
As of February 28, 2014, we have spent down$221,613.70 of the$500,000 provided to the regional
lab. With expected cost Increases we anticipate spending on average $12,800 per month in 2015
and $13,500 per month in 2016. Projected out to the end of the current approved date of
completion (9/30/2015), we anticipate a balance of $158,012 will remain. Receiving a no-cost
extension to September 30, 2016 would extend the grant for an additional year, and would result in
spending down an additional $159,781, leaving no money remaining by September 30, 2016.
Very truly yours,
BOARD OF COUNTY COMMISSIONERS
clii,zilitc(c., / ,u,iiite A;( -i-----
Bar ara Kirkmeyer, Chair /
2015-0860
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Weld County
Regional Crime Lab Expenses
Funds Awarded $500,000.00
Funds spent as of 2/28/2015: $252,150.91
Funds remaining as of 28 February 2015. $247,849.09
2015 Monthly average Anticipated costs from
3/1/15 to 12/31/15
Utilities
Irrigation Water $26.08 $260.75
Water $388.94 $3,889.38
Gas $1,520. 14 $15,201.38
Electric $4, 146.45 $41,464.50
Phones $2,771.91 $27,719. 13
Total Utilities $8,853.51 $88,535. 13
Utilities $8,853.51 $88,535.13
Trash $83.00 $830.00
Maintenance $1,682.01 $16,820. 13
Janitorial $ 1,729. 18 $17,291.75
Snow Removal $388.94 $3,889.38
Information Technology $87.33 $873.25
Security Insurance $9.89 $98.88
TOTAL - To be spent 2015 $12,833.85 $128,338.50 $128,338.50
As of 12/31/15 we anticipate these funds to be remaining: $119,510.59
2016 Monthly average 9 months total
Utilities
Irrigation Water $27.38 $246.41
Water $408.38 $3,675.46
Gas $1,596.14 $14,365.30
Electric $4,353.77 $39, 183.95
Phones $2,910.51 $26, 194.57
Total Utilities $9,296.19 $83,665.69
Utilities $9,296. 19 $83,665.69
Trash $87. 15 $784.35
Maintenance $1,766. 11 $ 15,895.02
Janitorial $1,815.63 $16,340.70
Snow Removal $408.38 $3,675.46
Information Technology $91.69 $825.22
Security Insurance $ 10.38 $93.44
$13,475.54 $121,279.88 $121,279.88
As of 09/30/16 we anticipate these funds to be remaining:
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