HomeMy WebLinkAbout20150677.tiff RESOLUTION
RE: APPROVE ACCEPTANCE OF ALLOCATION AND BUDGET FOR EMPLOYMENT
FIRST PROGRAM AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a notification of the County's allocation of
federal funds through the Colorado Department of Human Services to the County of Weld, State
of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, for the Employment First Program, with terms and conditions
being as stated in said notification, a copy of which is attached hereto and incorporated herein by
reference, and
WHEREAS, after review, the Board deems it advisable to approve and accept said
funding allocation and budget.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the allocation of federal funds through the Colorado Department of Human
Services to the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, be, and hereby
is, approved and accepted.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said acceptance.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 11th day of March, A.D., 2015
BOARD OF COUNTY COMMISSIONERS
WE D COUNTY, ��RADO
ATTEST: / A) CtiC tid.04 rbara Kirkmeyer Chair
Weld County Clerk to the Boardfits
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Mikes Freeman, ro-Tem
BY: • ! I �_ 'l A 1 . i-! +•�
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CC1- h 3131 2015-0677
`� HR0086
1861 .. MEMORANDUM
IX r.: - �
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t DATE: March 4, 2015
ft ANT
G O _ � TO: Barbara Kirkmeyer, Chair, Boar of C�oun Cossioners
"F(./(111, ;l,? , . ..
FROM: Judy A. Griego, Director, Hun Sery r es Depmen
V
RE: Department of Human Services Request to Accept the
Allocation for the Employment First Program
Enclosed for Board approval is the Department of Human Services request to accept the
allocation for the Employment First Program. This allocation was reviewed under the Board's
Pass-Around Memorandum dated February 26, 2015, and was approved for placement on the
Board's Agenda.
The Colorado Department of Human Services Employment First Program, has notified the Weld
County Department of Human Services of its upcoming allocation for the Employment First
Program. The Employment First Program provides for the required work participation for able
bodied adults who are receiving food assistance.
The County is allocated $106,894.00 of 100% Federal funds which are based on the Employment
First Program's caseload numbers derived from the Colorado Benefits Management System
(CBMS) caseload report. The program will also receive 50/50 Enhanced funds in the amount of
$315,453.35 to cover the projected budget. An additional $21,000.00 will be provided for
participant reimbursement for gas vouchers and bus passes.
If you have questions, please give me a call at extension 6510.
2015-0677
A CDHS COLORADO
,..CO Office of Economic Security
i D icn ortoa.F crcy Ass ra
Colorado Employment First
Judy Griego, Director
Weld County Department of Human Services
P.O. Box A
315 North 11m Avenue
Greetev. CO 80631
December 17, 2014
Dear Ms. Griego:
This letter contains notification of your county's allocation of $106,894.000 in 100% federal funds
effective October 1, 2014 to operate your SNAP EST program, called Employment First (EF), for the
current Federal Fiscal Year ending September 30, 2015. Colorado's total allocation is typically 1% of the
$90 million appropriated nationally for the program and each county's share is based on the county's EF
caseload. Under the Farm Bill, funding is issued for a single year with no carry-in provision for unspent
funds.
In the 30 years Colorado has been operating a SNAP EST program, the total funding expended on the
program annually has been around $5 million. In the past, Colorado has benefited from the lack of
interest in many states for operating a SNAP E&T program. The funding difference has been made up of
additional funds unspent by other states as well as funds ear-marked for serving a special category of food
assistance recipients carted ABAWDs (Able-Bodied Adults Without Dependents). There is also a virtually
uncapped amount of federal 50% reimbursement available for costs funded by non-federal public funds.
The new Farm Bill, passed in 2014 after lengthy debate, renewed the USDA commitment to supporting
food assistance recipients in their job search efforts. There is also an increased interest nationally in
identifying effective ways to improve the financial self-sufficiency of participants through education,
training, and access to good jobs. Unfortunately, this renewed interest has not resulted in an increase in
available funding for state efforts at this time. $210 million was appropriated for a three year study of
ten pilot projects nationwide to find effective and replicabte service delivery models with a proven
impact on the long-term earnings of program participants. Colorado applied for consideration as a pilot
and the decision will be made at the national level in late February.
Even if a pilot is in operation, the state is expected to continue with the current program. The pilot will
not absorb or pay for any of the existing program activities; rather pilot activities will be running parallel
with regular EF programs. With or without the pilot, innovations are possible in existing EF programs if
match funds are available. There is a funding model pioneered in Washington State that funnels federal
match dollars through to education and training agencies for services to our EF participants. Information
and technical assistance is available from State EF for local EF programs that want to strengthen
partnerships with other community education and training providers. This will expand the services you are
able to offer participants while providing a financial incentive to partners that does not negatively impact
the funds you need to continue to operate your program.
i O5 Cr,t
1575 Sherman Street, Denver, CO 80203 P 303.866.5700 www.colorado.gov/cdhs 9 `?
John W. Hlckentooper, Governor I Reggie Bicha, Executive Director
• Ifi7Ei '
In budget and program planning for EF going forward, there are several significant factors to be
considered. Following are traditional key funding sources targeted specifically for EF:
• The predictable 100% federal funding awarded early is only enough to fund approximately 20% of
the annual EF program costs at the state and county level.
• Reallocation of funds unspent by other states, as well as funds for serving ABAWDs, historically
provide another 40%-50% of the needed funding.
• The uncapped federal 50% reimbursement, currently covering the last 30% of needed funds,
requires expenditure of non-federal public funds on allowable EF expenditures.
The matchable funds for 50% reimbursement can be either in-kind match or county cash. The county cash
can either be appropriated by the county commissioners for the program, donated by another source, or
derived from the Enhanced Funding earned by the county EF workfare program. Workfare is an EF
component integrated into Colorado's EF model that provides the opportunity to earn county cash through
the receipt of federal incentive dollars, called Enhanced Funding, as a result of participants going to work
after workfare. Enhanced Funding is a strategy introduced to earn additional fiscal resources for the
county level. The funds are not required to be obligated to EF although many counties look to these funds
to supplement their 100% funding by reinvesting the dollars into EF to draw down federal match.
The funding landscape for EF in 2015 and beyond is uncertain. Many more states will be operating some
kind of SNAP E&T program and this may impact the funds available for reallocation. It may also affect the
funds Colorado gets from the ABAWD pledge pool. The attached funding break-out specifies the level of
your county's workfare enhanced funding earnings in FFY 2014. As previously noted, this can be a
significant source of county match to help fund EF program operation in your county in the face of limited
federal 100% funding and virtually no state funding. Identifying and documenting in-kind as match for
federal funds is another way to expand available program dollars. Funding guidance is being sent to your
financial staff responsible for managing the EF program expenditures to assist in maximizing use of every
funding opportunity.
Employment First recently debuted a a new resource for accessing information on SNAP EET generally and
the Employment First program specifically. The website, COEmploymentFirst.org, finally went public
December 9, 2015 after more than a year of preparation. The website has general information,
information specifically for participants, and a secured section for county EF staff and administrators. I
encourage you to take a look and to get in touch if you have suggestions or questions.
If you have any questions or concerns regarding the information in this letter or attachments, feel free to
contact me.
Sincerely,
Kathleen Mahoney, Administrator
Colorado State Employment First Program
Kathleen.Mahoney@state.co.us
or c or ,
1575 Sherman Street, Denver, CO 80203 P 303.866.5700 www.cotorado.gov/cdhs
John W. -lickenlooper, Governor I Reggie Bicha, Executive Director '* i•'
Y IS96
CDHS COLORADO
CO" Office of Economic Security
. ,n „ r oc.l r,Energy Asssl,
Colorado Employment First
Weld County
12-17-14: Employment First Funding Breakout - FFY 10-1-14 through 9-30-15
100% Funds
The county allocation is based on EF caseload numbers derived from a CBMS monthly caseload report. Based on
CBMS caseload information from October 2013 through September 2014, your caseload total was 9,022. Your
proportionate share of the SNAP E&T federal funding for the fiscal year ending September 30, 2015 is
$106,894.00.
100% Federal Funds Allocation
Time Period Amount CFMS Codes
Oct. 1, 2014 - Sept 30, 2015 $106,894.00 E&T 100% allocation Program: F700 Function 6150
80/20% Participant Reimbursement
Counties operating an Employment First Program must have a system in place to provide an allowance or
reimbursement to program participants for expenditures necessary for required participation. Such expenditures
may include gasoline, bus fare, haircuts, licensing fees, etc. Counties are reimbursed 80% for these supportive
service expenditures up to the limit of state appropriated funds. State share expires 6-30-15 and cannot be
carried forward. Expenditures exceeding the available state match are reimbursed 50% federal with 50%
cash match provided locally.
Federal regulations prohibit the use of the 100% federal EF funds for participant reimbursement
Participant Reimbursement Allocation
Time Period Amount CFMS Codes
E&T
F800.6375.65791-65793
80/20%Allocation: July 2014-June 2015 $21,000.00 reimbursed at 80%
Workfare
F925.6275.65791-65793
Participant expenditures over $21,000 E&T
50-50% Funds are reimbursed at 50%. These funds F750.6305.65791-65793
October 2014 - September 2015 are uncapped and can be increased if Workfare
expenses exceed estimate. F900.6205.65791-65793
/ Uti col,
1575 Sherman Street, Denver, CO 80203 P 303.866.5700 www.coiorado.gov/cdhs
John W. Hickenlooper, Governor Reggie Bicha, Executive Director
'.'./NM
.a x,
50/50% Funds and In-Kind
Allowable program expenditures (i.e. rent, salaries, equipment, and supplies) that exceed the 100% federal
allocation can be covered with 50/50 cash or in-kind (50% federal/50% county). In-kind funds must be documented
and approved by the EF State Office before they can be used as match.
The workfare earned enhanced funding is county cash and can be used as the county share for both operating
and participant supportive service expenditures reported for 50% reimbursement through CFMS. Program
expenditures should be cost allocated to workfare proportionate to earned enhanced funding as a percentage of
total costs.
Every billing period should include expenditures billed to the Workfare 50% reimbursement code, as well as to the
HET and Workfare participant supportive service codes for both 80% and 50% reimbursement. Workfare
expenditures must equal or exceed Workfare enhanced funding earned for the quarter.
Workfare Enhanced Funding Cost Allocation
%costs to
Enhanced Funding Total EF Program Costs allocate to CFMS Coding
earned FFY 2014 Reported for FFY 2014 Workfare in
FFY 2015
• F900.6200 - workfare personnel/operating
• F950.6400 (in-kind) - workfare program
costs
$114,484.50 $342,177.00 32% • F925.6275.65791 or 65793- workfare
participant reimbursement 80%
• F900.6205.65791 or 65793 - workfare
participant reimbursement 50%
If you have any questions regarding the information in this attachment, feel free to contact me.
Kathleen Mahoney, Manager
Colorado State Employment First Program
Kathleen.Mahoney@state.co.us
c- CRC)
1575 Sherman Street, Denver, CO 80203 P 303.866.5700 www.cotorado.gov/cdhs
John W. Hickentooper, Governor I Reggie Bicha, Executive Director *
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ATTEST: Soar ;. BOARD OF COUNTY COMMISSIONERS
Weld Co .nt er e WELD COUNTY, COLORADO
BY: ii 1i� o s iLa% ��<i.L
Deputy Cl-/k to he :�?rd et. :arbara Kirkmeyer, Chair b1'R 1 1 2015
a a
8o1 Ty t
jAS O N N
ti f /APPROVED A.S. T?SUBSTANCE:
Controller
Ele ted Official or gfpartrhnt Head
APPROVED AS TO FORM: AIM
Sin O -(„ a�1L., Director of General Services
(/vl
County Attorney
X045- C6 77
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