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Home My WebLink About20151514.tiff RESOLUTION RE: APPROVE COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION FOR COUNTY MATCH HMGP - GENERATORS (FEMA) AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Community Development Block Grant for County Match HMGP — Generators (FEMA) from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, to the Colorado Department of Public Safety, Division of Homeland Security Emergency Management, commencing upon full execution, with further terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Community Development Block Grant Application for County Match HMGP — Generators (FEMA) from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, to the Colorado Department of Public Safety, Division of Homeland Security Emergency Management, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 27th day of May, A.D., 2015. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: d� �ti"(_'�v �f� p.� EXCUSED � � Barbara Kirkmeyer, Chair Weld County Clerk to the Board Mike Freeman, Pro-Tem BY: 1 1 1. � � • D: • f y Clerk to the :.a Sean P. Conway `` • . r and APPROV AS TO Fri I� :�•-��,ikv� ` '444-401. Julie A. Cozad County Attorney IiU EXCUSED � Steve Moreno Date of signature: io?a 2015-1514 OEM; '+ LIALI EM0016 BC0045 Colorado Division of Homeland Security Grant NOI / Application l.1 Emergency Management CDBG- DR Recover Colorado Infrastructure Program THIS SECTION FOR STATE USE ONLY DHSEM Identification Number: Colorado Point of Contact: CDBG-DR Program Manager Date NOI (Part A) Received: Colorado DHSEM 9195 East Mineral Avenue, Suite 200 Date Application (Part B) Received: Centennial, Colorado 80112 Office: 720.852.6713 Date Next Steps Letter Transmitted: Fax: 720.852.6750 cdps dhsem cdbg�}tx,state.co.us PART A - NOI : PROJECT OVERVIEW 1 . Applicant Legal. Name: Weld County. Colorado 2. Applicant ✓ Local Government Private Non-Profit (Attach copy of 501c3, if applicable) Type: 3. Project Title: County Match HMGP Projects - Fort Lupton- Dacono - Southwest Service Building 4. Proposed Project Total Cost: 3168.963.04 CDBG-DR-I Request: $21 . 120.38 5. Certifications: The undersigned assures fulfillment of all requirements of the CDBG-DR Recover Colorado Infrastructure Program as contained in the program guidelines and that all information contained herein is true and correct to the best of my knowledge. The governing body of the applicant has duly authorized the document, commits to the non-Federal and State share identified in the Budget, and hereby applies for the assistance documented in this application. Also, the applicant understands that the project may proceed ONLY AFTER a GRANT AGREEEMENT is approved. Weld County Commissioner (970) 356-4000 Mike Freeman , Pro—Tem Typed Name of Authorized Applicant Agent 1 en( Telephone Number MAY 2 7 Z®II5 Signature of Authorized Applicant Agent Date Signed 2015- 1514 :\ttach any continuation or additional items as an Attachment to the electronic application and c-mail submittal. Page 1 of 20 ( 'I ;-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management PART A - NOI: APPLICANT INFORMATION 1 . Applicant Legal Name: Weld County. Colorado 2. FIPS Code: 123 DUNS Number: 07575-7955 3. U.S. Congressional District: 4th Congressman Name: 4. State Senatorial District: 1 Senator Name: M r. Cory Gardner 5. State Legislative District: 50 Representative Name: M r. Ken Buck 6. Primary Point of Contact: The Primary Point of Contact is the person responsible for coordinating the implementation of this proposal, if approval is granted. Ms. `1r. ✓ Mrs. IN First Name: Roy Last Name: Rudisill Title: Director Organization: Weld County Office of Emergency ManagemE Street Address: 1150 O Street City: Greeley State: Colorado Zip Code: 80631 Telephone: ( ifupud l as : Mobile: (9 /U ) 38 - -U E-mail Address: rrudisill(&.co.weld .co 7. Alternate Point of Contact: The Alternate Point of Contact is the person that can address questions or concerns in the Primary Point of Contact's absence. Ms. Q \lr. _ Mls.n First Name: Barb Last Name: Connolly Title: Controller Organization: Weld County Accounting Street Address: 1 150 O Street City: Greeley State: Colorado Zip Code: 80631 Telephone: (y f U ).5i : ' : l f u )Oio- t Mobile: E-mail Address: bconnolla.co.weld . 8. Application Prepared by: Ms. In Mr. O Mrs First Name: Kyle Last Name: Jones Title: Planner Organization: ARCADIS US Street Address: City: Tallahass( State: FL Zip Code: 32309 Telephone: (ODu)u4i F. . (22b, 2U2-a E-mail Address: kyle . ionesarcadis- 9. Authorized Applicant Agent: Ms. 0 Mr. In Mrs. First Name: Barbara Last Name: Kirkmeyer Title: COmmiSSi' Organization: Weld County Street Address: 1150 O Street, P . O . Box 758 City: Greeley State: Colorado Lip Code: 80631 Telephone: Y' I u).»6 F Mobile: E-mail Address: bkirkmeyer(a�co .welt The Authorized Applicant Agent MUST be the chief executive officer, mayor, etc. This person must be able to sign contracts, authorize funding allocations or payments, etc. Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 2 of 20 a a CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management PART A - NOI: PROJECT DESCRIPTION & NATIONAL OBJECTIVES MET 1. Project—Eligible Activity Description: Describe the proposed project. Explain how the proposed project will address recovery and/or resilience needs in your community either independently or as part of a larger project. Include a description of the desired outcome and the recovery objective(s) to be achieved. This narrative should describe the CDBG-DR Eligible Activity. In an effort to focus on resiliency planning from the severe storms, and minimize risk to the general public, Weld County is requesting that CDBG funds be applied to the local HMGP match for 3 permanent generator sites located throughout the County . These projects that are identified would serve a substantial portion of the LMI population throughout Weld County and the surrounding areas and would have a long-lasting impact on the community. Ultimately, the permanent generators would serve as a reliable source of back-up power during an emergency, which is currently non-existent, and would allow Weld County Officials to power the identified fueling stations and service center during an emergency. This project was initially combined under one NOI ; however, per the request of the state this project has been separated out into one application . 2. Site / Physical Location: Describe the area(s) affected/protected by this project, including location by complete street address and longitude and latitude (coordinates in decimal degrees). See Attached . The Lat/Long coordinates that are provided depict the proposed site locations as identified in the supporting documentation for each project. However; the area affected encompasses a much broader area of Weld County, as nearly the entire County 3. Population Served: Briefly describe the demographics of the population served or protected by this project. Include the percent of the overall community population benefiting from this project. Explain your response. An estimated 90% of the community would benefit from the proposed 3 HMGP Match Projects . This NOI Application would have a significant impact on nearly the entire County and demographic area with the permanent generator locations . The population benefiting from this Project will include an LMI level population percentage that will be directly or indirectly impacted through this project. The breakdown of the Weld County demographic data is as follows : White : 67 .6% , Hispanic: 28 . 3% , Other: 1 .6% , Asian : 1 . 3% , Black : 0 . 8% , Native American : 0 .4% . Weld County consists of 99317 households with a median househo d income of $56. 589 and the maiori:v of We d County is owner-occupied with a 4. Priority of this Project: If you are submitting more than one CDBG-DR Infrastructure NOI, what is the relative priority of this project? Please indicate the priority as: Priority # of## Projects Submitted. Priority 29 of 36 Projects Submitted . lttach ans continuation,. or additional item% ati an kttachment to the electronic application and e-mail submittal. Page 3 of 20 1 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management PART A - NOI : CDBG-DR FUNDING QUALIFICATIONS Community Development Block Grant — Disaster Recovery (CDBG-DR) funding can be approved for a project in which ALL of the following requirements are met The physical location of the activity must be within a county listed in Table 1 of the program Recover Colorado Infrastructure Grant Program Guidelines (Guidelines). 1. Connection to Disaster Recovery CDBG's Disaster Recovery funds must be used for necessary expenses related to disaster relief, long-term recovery, restoration of infrastructure and housing, economic revitalization, and mitigation from future damages.. The activity must show a direct link to damages received during one or more of the events listed in Table 1 of the Guidelines. Please provide a brief explanation of how the proposed acquisition activity: (1) was a result of the disaster event; (2) will restore infrastructure or revitalize the economy; or will (3) mitigate future damages. During the incident period of September 11 , 2013 to September 30 . 2013, Weld County, Colorado received heavy rainfall , severe flooding and debris in the creeks. streams and rivers which caused significant damage county-wide . This NOI Application for the Local HMGP Match request addresses additional proactive emergency-measures by Weld 2. Compliance with National Objectives State recipients receiving allocations under the CDBG-DR program must certify that their projected use of funds will ensure, and maintain evidence, that each of its activities assisted with CDBG-DR funds meets at least one of the three National Objectives. a) Which of the National Objectives are met by proposed project? W i II benefit low and moderate income (LMI) persons; or Will aid in the prevention or elimination of slums or blight; or ✓ Is an Urgent Need in which meet community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community where other financial resources are not available to meet such needs. b) How will the proposed project meet the above checked National Objective(s). See attached LMI data for the Project. In addition to the LMI data attached , the State of Colorado (according to ACS 2008-2012 5Y ) lists Weld County at a 41 .0% LMI . In reviewing the data for this Proposed Project NOI-Application , the projects combined LMI average was 38 .0% . However, this percentage does not accurately capture the total number of service areas that are either directly or indirectly impacted by the HMGP Match Projects. That percentage should not be the determining factor in this project being awarded CDBG match funding because the identified projects span across multiple tracts/sections of LMI Service Areas, therefore attributing to multiple accessibility issues/locations . It is believed that the service area for Project Site Locations would benefit multiple LMI tract sections and thus a higher weighted percentage of at least 50% should be noted for these projects due to Nature and Location of the activity that was completed and also the accessibility for the Site Locations that would benefit the surrounding service areas of Weld County. The LMI Data is broken down into 4 categories : 1 . ) Low Income Persons Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 4 of 20 s CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management 3. Compliance with the primary objective. As indicated in the Guidelines: "A proposed project's benefits to LMI persons will be an important factor in evaluating potential infrastructure projects. A total of 20% of the Recover Colorado Infrastructure project funding must benefit LMI persons. Due to the very low percentage of LMI projects submitted in the first round of infrastructure funding, it is estimated that approximately 25% to 30% of the funding available in this second allocation must meet the LMI requirement to make up for the deficit." This section does not need to be completed if the project does not meet this National Objective. The primary objective for using CDBG Disaster Recovery funds is benefitting, by at least 51 percent, persons of low and moderate income. The following section provides the information necessary to complete this requirement. a) Is the proposed activity: 7 jurisdiction wide El specified target area If you checked specified target area, which data source was used? (Note: select the smallest unit of Census data that encompasses your proposed target area.) b) Enter the number of households involved in the proposed project. 99 ,317 c) In the space below, describe how the applicant will comply with the requirement that at least 51 percent of CDBG-DR dollars will principally benefit low- and moderate-income households and persons. Weld County will comply with the 51 % requirement due to the fact that the Proposed Projects associated under this NOI Project for the HMGP County Match are targeted to areas of the county that qualify, collectively, as LMI , based upon service areas and rai d) Enter the number of households within each income category expected to benefit from the proposed project. Incomes above 80% of the County Median 200 Incomes above 50% and up to 80% of the County Median 465 Incomes at or below 50% of the County Median 805 e) Which type of income was used to determine the above? (Check only one) As determined by the American Community Survey (Public Facilities projects) Annual income as defined for Public Housing and Section 8 Annual income as reported under the Census long form Adjusted gross income as defined for reporting under IRS Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 5 of 20 I CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management PART A - NOI: COMPREHENSIVE RISK ANALYSIS INFORMATION 1. Community Hazards Review: Please list and briefly describe in rank order of importance the natural or man-made hazards in your (the Applicant's) service area. The hazards identified within this Project for the HMGP County Match would be ranked in the following manner: Flood , Tornadoes/Severe Weather and Drought/Wildfires These hazards have historically caused significant damage and pose a severe risk to the community . In particular, the flooding event during the designated incident period for FEMA-DR 4145 caused severe damage county-wide and has a direct impact on the proposed projects being requested to be applied towards the local 12 . 5% CDBG match . 2. High Risk Hazards Addressed by the Project: Describe how, and the degree to which, the proposed project mitigates high risk hazards. Include damage history, source and type of problem, frequency of event(s), and severity of damage information, if available. Hazard 1 Flooding caused the most severe damage to Weld County during the designated incident period and all 3 proposed Projects would address and mitigate against severe flood damage to Weld County . The Generator Project would all the 3 identified critical facilities to sustain emergency back-up power and operational support. As identified in the 2009 Regional Hazard Mitigation Plan , Weld County alone experienced over 25 significant flooding related incidents have occurred since 1950 and that trend will only continue to increase, which is why funding from CDBG for these 3 HMGP Local match projects is so important to Weld County . Ilaiard 2 Tornadoes (and severe weather) also cause a severe issue for the County and its planing efforts . The proposed HMGP Local Match projects would mitigate this type of hazard . This Project would address the emergency and back-up generator power to the re-fueling stations and service center, which currently have no back-up power capabilities . As identified in the 2009 Regional Hazard Mitigation Plan , since 1950 , Weld County alone experienced over 100 tornadoes ( F1 or greater) and over 231 funnel clouds (Any size ) . This hazard poses a dangerous threat to the community.which is why funding from CDBG for these 3 HMGP Local match projects is so important to Weld County. Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. l'aic 6 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management lLazard 3 There have been numerous wildfires in the planning area sparked by human causes (campfires, discarded cigarette butts, arson , etc. ) and from lightning , as well as fires caused by sparks from rail cars . Events are generally limited in size but cause property damage to fields . The potential for interface between wild lands and urban areas (the WUI ) is growing as the county increases in population . Drought conditions can be attributed to the wildfires and the dry landscape that makes the county vulnerable to this hazard . The Generator Project would provide back-up power to the identified critical facilities in the event that any wildfire impacted a service area of the county and power was at risk. As identified in the 2009 Regional Hazard Mitigation Plan , Weld County alone experienced over 6 significant O Note: If your proposed project addresses more than three Hazards, please provide that information as an attachment. 3. Elimination of Risk: Does the proposed project result in the elimination of a hazard from your (the Applicant's) service area? If so, please describe. If not, please estimate the degree to which this project will mitigate the risk from the hazards identified in Item #2. The Proposed HMGP Local Match Project does not completely eliminate the hazards identified from the service area (s) . These types of hazards that occurred in Weld County and throughout Colorado are truly an act of mother nature and the County is as prepared as it could be, but the severity/duration of these types of hazards is often of an unprecedented nature . Weld County cannot eliminate the risk of future flooding , tornadoes/severe weather, wildfires/drought, but Local Officials would utilize the benefits from the proposed projects to mitigate against future losses and educate the community for future incidents . 4. Environmental Quality Improvements: Does the proposed project result in an improvement in the quality of the natural environment in your (the Applicant's) service area? If so, please describe. N/A for the type of Proposed Project for the HMGP Local Match . 5. Climate Change Improvements: Does the proposed project reduce or ameliorate a projected impact of climate change in Colorado? If so, please briefly describe the benefit of the project. I There are no projected impacts to climate changes as a result of the Proposed Projects . Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. I'a2c 7 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management 6. Community Process: Does the proposed project include a community planning or involvement process that increases community resiliency? If so, please briefly describe the process. This Proposed Project was initiated by County Officials in an effort to achieve resiliency from the severe storms and also to minimize risk to the community. This project utilizing the County Match for HMGP will benefit essentially all citizens of Weld County as stated above . These projects will have a direct correlation to faster response/recovery times, will provide real-time stream gauge monitoring for the community's safety, and will provide preparedness outreach materials for educating the community on emergency preparedness . These Projects will significantly increase resiliency efforts county-wide and will promote a safer community . 7. Reduction in the Costs of Future Response or Recovery: Will the proposed project result in a reduction in the cost of response or recovery from an incident occurring due to one or more of the hazards identified in Item # 1 or #2? If so, please briefly describe how response or recovery costs will be reduced. Yes; All these projects are being proposed to reduce costs related response and recovery efforts due to the hazards identified above . By having emergency back-up power for the Re-Fueling Station and Service Center, Weld County would not expend resources to offset the reduction of services being provided to the community. By mitigating the loss of the fuel capacity at the 3 project sites by adding back-up emergency power, this would critically increase the response time year round for law enforcement and emergency services during a disaster and reduce overall costs associated with the event. 8. Floodplain/Floodway/Substantially Damaged Properties: Does the proposed project include a property or properties located in a floodway or floodplain; or not located in a regulatory floodplain but which were substantially damaged or have a history of damage from at least two disaster events? If so, please identify those properties below. No properties are included in the Proposed Project. 9. Mitigation Planning: Does your community have a current FEMA approved multi-hazard mitigation plan? 1 es \c, Location of proposed project in mitigation plan strategies: Page 139 Section/Part Mitigation Stra ra Is the community a member of good standing with the National Flood Insurance Program? Yes No lttach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 8 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management 10. Community Plan Compliance: Does the proposed project comply with and/or address an issue recognized in key community plans? Key plans include, but are not limited to: a Comprehensive Master Plan, a Stormwater Management Plan, a Hazard Mitigation Plans, or key community codes. If so, please describe how the project integrates into the plan(s). Yes; the Proposed Project complies with all local community plans and is in alignment with both the current Regional Hazard Mitigation Plan but also the State DHSEM Plan through identifying eligible and previously approved HMGP projects that are eligible for CDBG funding to be applied towards the 12 . 5% local match . These 3 projects being covered under the Weld County HMGP Local Match are all covered under the 5% Initiative for HMGP and have been previously approved across the county. 11. Environmental / Historic Preservation Issues: Please describe any significant environmental, historic, or cultural features that may be affected by the project. Please also describe any features that may be improved by the project. EHP Issues regarding the 3 generator locations will be addressed upon grant approval . No adverse EHP issues are anticipated at this time with each of the identified sites . 12. Permitting: Please list the local, state, and federal permits that will be required to complete this project. TBD and finalized upon Part B of the NOI Application . Attach any continuations or additional items as an Attachment to the electronic application and c-mail suhmittal• Page 9 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management 13. Community Resilience: Please describe how this project will increase the resilience of your community. As defined in the Guidelines: "Resilience incorporates hazard mitigation and land use planning strategies; critical infrastructure, environmental and cultural resource protection; and sustainability practices to reconstruct the built environment, and revitalize the economic, social, and natural environments." The proposed projects identified in this NOI Application for the 12 . 5% HMGP Local Match all enable Weld County to incorporate hazard mitigation planning initiatives while focusing on resiliency efforts after the severe flooding incident from FEMA-DR 4145 . These projects allow Weld County to be sustainable for back-up emergency power at 3 critical facilities . 14. Maps Please attach the following maps with the project site and structures marked on the map. Use SAME ID number as in the Individual Property Worksheets. IFlood Insurance Rate Map (FIRM). If the FIRM for your area is not published, please attach a copy of the Flood Hazard Boundary Map (FHBM). City or county scale map (large enough to show the entire project area) USGS 1 :24,000 topo map Parcel Map (Tax Map, Property Identification Map, etc.) Overview photographs. The photographs should be representative of the project area, including any relevant streams, creeks, rivers, etc., and drainage areas which affect the project site of will be affected by the project. 15. Additional Comments (Optional): Enter any additional comments related to the proposed project's ability to reduce hazard risk and increase community resiliency. This proposed project will reduce the hazards and risk to the community and will increase resiliency efforts by the proactive work from these 3 Projects . CDBG funds are being requested to be applied to the local HMGP Match ( 12 . 5% ) for the identified projects . Ft. Lupton & Dacono Fueling Stations: The permanent installation of these generators is technically feasible and will be effective in reducing risk of loss of life by allowing emergency services to operate without extended time { di iP to retl irninn to rP. ntral rPfi 1P.linn Stations Amhi ilanr.P and fire sArvires law Pnforr.Pment© Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 10 of 20 a CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management PART A - NOI : DECISION MAKING PROCESS 1. Decision-Making Process: Describe the process you used to decide that this project is the best solution to the problem. Explain why this project is the best alternative you considered. Address questions such as: • Are you focusing on the area in your community that has the greatest potential for losses? • Have you considered the risks to critical facilities and structures and benefits to be obtained by mitigating this vulnerability? • Have you considered those areas or projects that present the greatest opportunities given the current situation(s) of interest in your community? • Are you addressing a symptom or the source of the problem? Addressing the source of the problem is a long-term solution which provides the most mitigation benefits. • If impacts to the environment, natural, cultural or historic resources have been identified, explain how your alternatives and proposed project address, minimize, or avoid these impacts. Generator Project: Ft. Lupton & Dacono Fueling Stations : In the Weld County annex of the 2009 Northeast Colorado Regional Hazard Mitigation Plan , Section 5 . 1 . 1 is the following goal and objective (pages 5 . 3- 5 .4 ) : Goal 2 : Improve County capability to reduce disaster losses . Objective 2 .4 "Reduce damage to and maintain functionality of critical facilities and infrastructure . " It has been a priority of the County to ensure that all critical facilities are protected from loss of services/ reduced function due to natural hazards . These fuel stations are used by the Weld County Office of Emergency Management and by the Weld County Sheriff's Office law enforcement and Emergency Medical Services vehicles. Additionally, the Public Works Department utilize this site to refuel vehicles for various tasks including snow clearance, grading roads, and clearing debris post-disaster. All users of these refueling stations are conducting tasks that are critical to the safe and continuing operations of law enforcement and emergency response in the area at all times . The loss of this fuel capacity due to a power outage would critically reduce the response time year round for law enforcement and emergency services as well as for snow removal/ road clearance during winter storms . Currently, there are no generators or other back-up power at these facilities . In the past 4 years, the Fort Lupton facility has experienced a total of 13 power outages ranging in causes from fire , lightning , and high winds . These outages typically lasted from 1 to 2 hours, but one outage at the Dacono site lasted for 3 days, 23 hours and 54 minutes . RAJ SPriircm flc ntcr. rl irrPntl\/ thPCP is nn ncncratnr nr nthc r hark_i in nn►ivpr at thic farilit t 2. Acquisition Projects - Describe the community's methodology for selecting the properties to be acquired in this application and how each is ranked (highest to lowest): N/A Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 11 of 20 I CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management PART A - NOI : SCOPE OF WORK / BUDGET OVERVIEW / FINANICAL FACTORS 1 . Project Scope: Please provide a comprehensive and detailed description of the scope of the proposed project. Describe each of the project components and the steps necessary to complete that work. If the proposed project is a funding match for another disaster recovery or infrastructure development program, please identify the agency, program funds, and project reference number that CDBG-DR funding is intended to support. Also describe any critical deadlines that must be met to accomplish this work. This HMGP Local ( 12 . 5% ) Match Application , which includes 3 proposed projects , will have a direct effect on not the Weld County Government and its resiliency/mitigation planning , but more so on the entire population , of which has a significant amount of LMI identified service areas. The Generator Project: (See attached Cost Estimates for 3 Generator Sites) Ft. Lupton & Dacono Fueling Station : The Weld County Office of Emergency Management proposes to purchase and install new 20 kW single-phase generators for each of two emergency response refueling stations : the Dacono Fuel Station on Highway 52 (gasoline-powered generator) and the Fort Lupton Station on County Road 31 ( natural gas generator. ) These fuel stations are used by the Weld County Office of Emergency Management and by the Weld County Sheriff's Office law enforcement and Emergency Medical Services vehicles . Additionally, county snow removal operators refuel here in the winter and county public works trucks fuel up for debris clearance post-disaster from this site . All users of these refueling stations are conducting tasks that are critical to the safe and continuing operations of law enforcement and emergency response in the area at all times . The loss of this fuel capacity due to a power outage would critically reduce the response time year round for law enforcement and emergency services as well as for snow removal/ road clearance during winter storms . The 3,000 gallon fuel capacity of the Dacono Station serves an estimated local population of 48, 717 through sheriff and emergency services that access fuel here . The Fort Lupton station has a capacity of 15, 000 gallons of fuel for the same purposes , allowing sheriff and emergency services to reach a more widespread population of approx. 16 ,261 individuals . (2010 US Census Block data figures) Currently there are no generators or other back-up power at these facilities . In the past 4 years, the Fort Lupton facility has experienced 13 power outages , in some cases due to fire, liahtnina or hiah winds . These outaaes tonically lasted from 1 to 2 hours. but one outage at 2. Community Priority: Please describe why this project is a priority for your organization. This Proposed Project is a priority for Weld County to utilize the CDBG funding as the Local HMGP Match to offset potential costs for the proactive work that is being proposed by the County to reduce hazardous conditions to the community. The Generator Project: Ft. Lupton and Dacono Fueling Station : This mitigation project will benefit a large percentage of the population within Weld County, as the law enforcement, Emergency Medical Services, and emergency response staffs serve the southern portion of the county's population refueling at these two stations . The population of Weld County is 269,785 ( per US Census , estimated 2013 pop . ) Without these refueling stations, emergency and law �r.��m mfl n. 1. . '-S I•%i�l �CS .4I II rml. i . .Inn �I+�rr.�+i. .� F. .�lifirs ran fi.l v%CS +1^%!\f# I C.re. ' r�id. .I..n ri O Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 12 of 20 ('I)R(;-1)R Infrastructure Application Colorado Division of Homeland Security and Emergency Management 3. Project Cost Summary: Please summarize the major cost components of the project. Please round all values to the nearest dollar. a. Planning / Engineering / Design $ b. Environmental Compliance $ The value of general and/or c. Real Property Acquisition / Demolition $ professional labor wages must be tabulated in accordance d. Closing Costs / Legal Fees $ with the Davis Bacon Act of e. Housing Program Assistance $ 1931 f. Construction Costs $ g. Project Delivery Costs $ h. Other (specify below) $ 168.963.04 Cost Estimates from Applications i. Total ofa-h $ 168.963.04 j. Duplication of Benefits (if unknown at time of application enter zero). $ 0.00 k. Subtract j. from i. to determine Total Project Cost $ 168.963.04 Notes: Housing Program Assistance costs include the cost of compliance with Uniform Relocation Assistance (URA) and Comparable Housing Assistance (CHA) requirements. Project Delivery Costs include the costs of project delivery by the sponsoring organization but do not include administrative overhead. 4. Total Project Cost Allocations Proposed Project Total Cost: $ 168.963.04 Federal Cost Share: $ 126.722.28 State Cost Share: $ 21 , 120 38 $ 21 . 12038 Local Cost Share 5. Basis of Cost Estimate: Briefly describe how the cost estimates listed in #3 above were developed (e.g. lump sum, unit cost, quotation, etc.). The Cost Estimates were developed above from actual cost estimates that have been completed and are attached as supporting documentation . 6. Project Management: Describe how you will manage the costs and schedule, and how you will ensure successful performance. The work for this Proposed Project is pending an approval for the 12 . 5% CDBG Local Match . The costs and schedule associated with the proposed project will managed in accordance with the scope of work as indicated above by Weld County Officials . Note: The applicant must agree to famish quarterly reports during the entire time the project is in active status. Quarters end on March 31st, June 30th, September 30th, and December 31st. Reports are due to the State within 15 days after the end of each quarter.) Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 13 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management 7. Project Maintenance Requirements: The following questions are to give assurance on the project's maintenance over its useful life. Please answer each question and give a brief explanation. a. If the project involves the acquisition of real property, what is the proposed land use after acquisition? (i.e., Agriculture, Recreation, Vacant Land, Park, Wetlands, etc.) N/A b. Will the project require periodic maintenance? Yes; Cost below is per site c. If yes, who will provide the maintenance? Weld County Officials will provide the routine maintenance on the generator locations d. What is the estimated cost of maintenance on an annual basis? 0 .00 Note: Cost of maintenance is considered an application prioritization weighting factor. Projects with high maintenance costs have a greater risk of future failure due to deferred maintenance. Therefore, the responses provided above should be as complete and verifiable as possible in order to minimize the likelihood of ranking point reductions due to maintenance concerns. 8. Additional Comments: Enter any additional comments related to the proposed project's funding, if desired. CDBG funds are needed for the 12 . 5% Local Match that are included in the NOI-Application . 9. Financial / Fiscal Health Factors: Please indicate the total budget (all funds) of your organization. Please describe the impact of disaster recovery efforts to date on this budget. In addition, if this objective is selected based on the local governments inability to finance the activity, the municipality must also include in the application package a resolution stating this fact and supporting documentation such as budgetary information, a description of TABOR restrictions, and the most recent audit report or approved exemption from audit. Weld County's total 2015 budget is $307 ,031 , 089 . The impact of the September, 2013 flooding has primary been on the damage to the county's road and bridge system . The damage has resulted in Weld County having to transfer $5 million from the Contingency Fund to the Public Works Fund in 2013 and in 2014 for a total of $ 10 million dollars . Without assistance from FEMA, FWHA, and CDBG the amount would have several million more . The impact has also forced the county to shift local resources from projects unrelated to flooding to deal with the emergency situations created by the flood in both the 2013 and 2014 fiscal years . Even in 2015 5he county still using local resources to recover from the flooding . Fortunately, Weld County has always been fiscally conservative and budgeted responsibly. Had the county not taken the responsible approach to its finances county service would have had to have been cut to cope with the flood recovery. 1A/nirl ('ni inty nnnrntnc i inrinr tha mnet rnetrirtiuio nrnnnrtt, toy Iimitntinn in tho ctnto Rocirlofl Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 14 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management PART B - APPLICATION : PROJECT MILESTONES / TIMELINES / TASKS 1. Timeline / Tasks Insert the proposed work schedule as tasks to accomplish the overall goal of the proposed activity (i.e., appraisals, title search, closing, etc.), and provide a description of the task's purpose. This timeline will be used as a measurement tool for progress in the project's implementation and is included in the required Quarterly Reports. Also, FEMA uses the timeline for determining the approved period of performance. It will be the basis used to justify delays or extensions, if necessary, and should be estimated carefully. The first and last entries are state requirements and have already been entered. Task 1 : * The timelines vary based on Generator Site. Please see the attached Timeframe: Task 2: Timeframe: Task 3 : Timeframe: Task 4: Timeframe: Task 5: Timeframe: Task 6: Timeframe: Task 7: Timeframe: Task 8: Timeframe: Task 9: Timeframe: Final Inspection Report and Project Closeout Task 10: The Final Inspection Report is a review of the activity's paper documentation. showing the project was implemented as required. Once the review is completed. the 3 Months report and findings will be provided to the grantee for review and concurrence. The Timeframe: State submits the concurrence to FEMA as part of a closeout package to formally Total Project Timeframe: 25 Months Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 15 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management 2. Start Date & Pre-Award Costs: The start date for any project begins upon GRANT AGREEMENT approval by the State Controller. If a different start date or timeframe is needed, provide an explanation below. Also indicate if any pre- award activities or costs have been incurred or authorized. Start date for th HMGP Projects will begin as soon as the County receives a HMGP grant agreement and approval to proceed from the State . Pre-award activities and cost have been incurred for these projects such as time and cost to prepare the HMGP and CDBG NOls and applications . • Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 16 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management Please note that Part B is required for the final Application submittal. Part B sections may optionally be completed and submitted with the NOI. Please update any Part A section information when submitting you full Application. PART B — APPLICATION : ENVIRONMENTAL REVIEW 1. Environmental Review Background Information & Environmental Review Worksheet: In accordance with 24 CFR Part 58.22 (see below), all federally funded projects must accomplish an environmental review prior to beginning any work on a project. These HUD regulations are in place for two purposes: 1. To ensure federal funds are used to place people of low and moderate income in environmentally safe conditions; and 2. To ensure federal funds are NOT used to negatively impact environmental conditions that exist near a project site. Please note the following limitations on CDBG-DR grant activities pending environmental clearance per 24 CFR Part 58.22. (a) Neither a recipient nor any participant in the development process, including public or private nonprofit or for-profit entities, or any of their contractors, may commit HUD assistance under a program listed in Sec. 58. 1(b) on an activity or project until HUD or the state has approved the recipient's RROF and the related certification from the responsible entity. In addition, until the RROF and the related certification have been approved, neither a recipient nor any participant in the development process may commit non-HUD funds on or undertake an activity or project under a program listed in Sec. 58. 1(b) if the activity or project would have an adverse environmental impact or limit the choice of reasonable alternatives. (b) N/A for DOLA/CDPS projects. (c) If a recipient is considering an application from a prospective sub-recipient or beneficiary and is aware that the prospective sub-recipient or beneficiary is about to take an action within the jurisdiction of the recipient that is prohibited by paragraph (a) of this section, then the recipient will take appropriate action to ensure that the objectives and procedures of NEPA are achieved. (d) An option agreement on a proposed site or property is allowable prior to the completion of the environmental review if the option agreement is subject to a determination by the recipient on the desirability of the property for the project as a result of the completion of the environmental review in accordance with this part and the cost of the option is a nominal portion of the purchase price. There is no constraint on the purchase of an option by third parties that have not been selected for HUD funding, have no responsibility for the environmental review and have no say in the approval or disapproval of the project. (e) Self-Help Homeownership Opportunity Program (SHOP). In accordance with section 11(d)(2)(A) of the Housing Opportunity Program Extension Act of 1996 (42 U.S.C. 12805 note), an organization, consortium, or affiliate receiving assistance under the SHOP program may advance non-grant funds to acquire land prior to completion of an environmental review and approval of a Request for Release of Funds (RROF) and certification, notwithstanding paragraph (a) of this section. Any advances to acquire land prior to approval of the RROF and certification are made at the risk of the organization, consortium, or affiliate and reimbursement for such advances may depend on the result of the environmental review. This authorization is limited to the SHOP program only and all other forms of HUD assistance are subject to the limitations in paragraph (a) of this section. (f) Relocation. Funds may be committed for relocation assistance before the approval of the RROF and related certification for the project provided that the relocation assistance is required by 24 CFR part 42. Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 17 of 20 - _ CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management Environmental Review Worksheet Check ALL of the activities listed below that will be included as part of the project, REGARDLESS OF THE FUNDING SOURCE: ❑ Information and financial services 5 Administrative and management activities 19 Environmental and other studies, resource identification, and the development of plans and strategies Fs 51 Most engineering and design costs associated with eligible projects ■ Inspections and testing of properties for hazards or defects b IN Project planning Q 3 O Purchase of insurance ≥ cQz, 0 Purchase of tools 4-9 0 Technical assistance and training E .E n Interim assistance to arrest the effects of an imminent threat or physical deterioration in which the assistance does not alter environmental conditions. t`" Public services that will not have a physical impact or result in any physical changes'� n p y � p p y ' g (e.g., employment, child care, health, education, counseling, welfare) 0 Assistance for temporary or permanent improvements that do not alter environmental conditions and are limited to protection, repair, or restoration activities necessary only to control or arrest the effects from disasters or imminent threats to public safety including those resulting from physical deterioration (Must also complete the Regulatory Checklist at the end of Exhibit IV-A) CC E ≥ p Operating costs (e.g., maintenance, security, operation, utilities, furnishings, equipment, supplies, staff training Z and recruitment, other incidental costs) Vx 0 Relocation costs LU Acquisition, repair, improvement, reconstruction, or rehabilitation when the facilities and improvements are in place and will be retained in the same use without change in size or capacity of more than 20 percent = % ❑ Special projects directed to the removal of material and architectural barriers that restrict the mobility of and r accessibility to elderly and handicapped persons D Acquisition (including leasing) or disposition of, or equity loans on, an existing structure fl Acquisition (including leasing) of vacant land provided the structure or land acquired, financed, or disposed of will be retained for the same use 0 Acquisition, repair, improvement, reconstruction, or rehabilitation when the facilities and improvements are in 9 4 place, but will change in size or capacity of more than 20 percent > ❑ Acquisition, repair, improvement, reconstruction, or rehabilitation when the facilities and improvements are in place, but will involve a change in land use, such as from non-residential to residential, commercial to industrial, or from one industrial use to another ❑ Demolition IS New construction This checklist must be included with the CDBG application. Please direct questions to the appropriate contact person below: DOLA/DLG DHSEM Tamra Norton, Environmental Compliance Officer Steven Boand, State Disaster Recovery Manager Department of Local Affairs Department of Public Safety 1313 Sherman Street, Room 521, Division of Homeland Security and Emergency Management Denver, CO 80203 9195E Mineral Ave, Suite 200 303-866-6398 Centennial, CO 80112 tamra.nortoneistate.co.us 720.852.6713 steven.boand®state.co.us DPS/DOLA USE ONLY: Required level of environmental review: 0 Exempt 0 CENST 0 CESTO EA Reviewed by: Date of Review: Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 18 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management 2. Supplemental Environmental Review Information Enter any additional comments related to environmental concerns for the proposed project if desired. Please list and attach any documents or studies that have been prepared that support the Environmental Review Worksheet responses. No studies have been prepared for these projects ; however, once approved the County will take the necessary steps to assure all environmental concerns are addressed . Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 19 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management PART B - APPLICATION : DETAILED PROJECT BUDGET 1. Detailed Project Budget: Please enter or attach a detailed and comprehensive final proposed budget for the project. Please note that CDBG-DR funds may be limited to the amount submitted with the NOI pending the availability of additional funding Please see the attached budgets for the following projects : 1 . Dacono-Fort Lupton Generators 2 . 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