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Home My WebLink About20151499.tiff RESOLUTION RE: APPROVE FOUR (4) VARIOUS COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATIONS AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with four (4) Community Development Block Grant Applications listed below from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, to the Colorado Department of Public Safety, Division of Homeland Security and Emergency Management, commencing upon full execution, with further terms and conditions being as stated in said application, and 1) Emergency Protective Measures (FEMA) 2) Boulder Creek Breach (FEMA) 3) Natural Stream Clearance (FEMA) 4) County Roads 53 (FHWA) WHEREAS, after review, the Board deems it advisable to approve said applications, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the four (4) Community Development Block Grant Applications for Emergency Protective Measures (FEMA, and FHWA) from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, to the Colorado Department of Public Safety, Division of Homeland Security and Emergency Management, be, and hereby are, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said application. CC' ohm) - &/aa 2015-1499 4 BC0045 FOUR(4)VARIOUS COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION PAGE 2 The above and foregoing Resolution was,on motion duly made and seconded, adopted by the following vote on the 27th day of May,A.D.,2015. BOARD OF COUNTY COMMISSIONERS WELD COUNTY,COLORADO ATTEST: datif GI e.; I EXCUSED C/.6uW/ G aC� t� Barbara Kirkmeyer,Chair Weld County Clerk to the Board • Mike Freeman,Pro-Tern BY:1O 0,1_,k4(11) (0'iii `� De,�t Clerk to the Bo r��~� :� . T. C .��`Sean P.Conway \ T JAPPROVEDSSTOFOR I' '°a""'= !ulie A.Cozad County Attorney V�® ' �I XCUSED Date of signature: t/aa • J I I Steve Moreno 2015-1499 EM0016 BC0045 Colorado Division of Homeland Security Grant NOI / Application ',� Emergency Management CDBG - DR Recover Colorado 9 Y 9 Infrastructure Program THIS SECTION FOR STATE USE ONLY DHSEM Identification Number: Colorado Point of Contact: CDBG-DR Program Manager Date NO1 (Pait A) Received: Colorado DHSEM 9195 East Mineral Avenue, Suite 200 Date Application (Part B) Received: Centennial, Colorado 80112 Office: 720.852.6713 Date Next Steps Letter Transmitted: Fay 720.852.6750 cdps_dhsem cdbg@state.co.us PART A - NOI : PROJECT OVERVIEW 1 . Applicant Legal Name: Weld County, Colorado 2. Applicant I Local Government Private Non-Profit (Attach copy of 501c3, if applicable) Type: 3. Project Title: County Match FEMA Projects - Category B Project Worksheets (965. 830. 1001 and 908) 4. Proposed Project Total Cost: 552.554.69 CDBG-DR-1 Request: 69.069.34 5. Certifications: The undersigned assures fulfillment of all requirements of the CDBG-DR Recover Colorado Infrastructure Program as contained in the program guidelines and that all information contained herein is true and correct to the best of my knowledge. The governing body of the applicant has duly authorized the document, commits to the non-Federal and State share identified in the Budget, and hereby applies for the assistance documented in this application. Also, the applicant understands that the project may proceed ONLY AFTER a GRANT AGREEEMENT is approved. Mike Freeman , Pro—Tem Weld County Commissioner (970) 356-4000 Typed Name of Authorized Applicant Agent 1 fib Telephone Number PY01;1/4-01-aapses MAY 2 7 2015 Signature of Authorized Applicant Agent Date Signed 2015- 1499 Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. 7 ___ . Cl)BG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management PART A - NOI : APPLICANT INFORMATION I 1 . Applicant Legal Name: Weld County. Colorado 2. FIPS Code: 123 DUNS Number: 07575-7955 3. U.S. Congressional District: 4th Congressman Name: 4. State Senatorial District: 1 Senator Name: Mr. Cory Gardner 5. State Legislative District: 50 Representative Name: Mr. Ken Buck 6. Primary Point of Contact: The Primary Point of Contact is the person responsible for coordinating the implementation of this proposal, if approval is granted. Ms. Mr. O Mrs. .. First Name: Roy Last Name: Rudisill Title: Director organization: Weld County Office of Emergency Manageme Street Addre c 1150 O Street ( *its . Greeley State: Colorado Zip Code: 80631 Telephone: (y f u )iud I ;1, . (y / U ),5,5(0- f 6 Mobile: ,Y / U) 38 " -U E-mail Address: rrudiSill Cnl co.weld . co 7. Alternate Point of Contact: The Alternate Point of Contact is the person that can address questions or concerns in the Primary Point of Contact's absence. Ms. ✓ tilr \ li ,. First Name: Barb List Name: Connolly Title: Controller organization: Weld County Accounting Street Address: 1150 O Street City: Greeley State: Colorado Lip Code: 80631 Telephone: (y f U ).3q I . \ : kJ / U )iin- L 6 Mobile: E-mail Address: bconnolly(C�co .weld . 8. Application Prepared by: Ms. In Mr. ✓ Mr s III First Name: Kyle Last Name: Jones Title: Planner Organization: ARCADIS-US Street Address: City: Tallahass( State: FL Zip Code: 32309 Telephone: kb3U )tsi F; \: Mobile: (225 , 2U2-3 E-mail Address: kyle . lones(a�arcadis- 9. Authorized Applicant Agent: Ms. O \Ir. \lr s. MI First Name: Barbara Last Name: Kirkmeyer Title: COMMiSSii Organization: Weld County Street Address: 1150 O Street, P . O . Box 758 City: Greeley State: Colorado Zip Code: 80631 Telephone: ly t upofi i \: Mobile: E-mail Address: bkirkmeyer(C7co .welc The Authorized Applicant Agent MUST be the chief executive officer, mayor, etc. This person must be able to sign contracts, authorize funding allocations or payments, etc. Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 2 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management PART A - NOI : PROJECT DESCRIPTION & NATIONAL OBJECTIVES MET 1. Project— Eligible Activity Description: Describe the proposed project. Explain how the proposed project will address recovery and/or resilience needs in your community either independently or as part of a larger project. Include a description of the desired outcome and the recovery objective(s) to be achieved. This narrative should describe the CDBG-DR Eligible Activity. In an effort to achieve resiliency from the severe storms and minimize risk to the general public, Weld County addressed severe damage to local roadways, bridges, culverts. removed hazardous roadway debris, made emergency repairs to paved and gravel roadways , addressed river embankments/dangerous conditions to the public and made repairs to emergency response vehicles that were damaged during the Incident Period . FEMA Categories B were addressed in this Weld County FEMA Match NOI Application . CDBG funds are needed to be applied towards the Weld County FEMA Local Match for the emergency work that was identified on previously submitted Project Worksheets . All projects covered under the Weld County Project Worksheets were vital for Weld County to clear hazardous debris from roadways/creeks/streams and enhance their infrastructure , river embankments, equipment and roadways . This particular NOI/Application will discuss _1A/CI !-`rin IA/CI CC\QA 1A/CI r`rl'Z7 2. Site / Physical Location: Describe the area(s) affected/protected by this project, including location by complete street address and longitude and latitude (coordinates in decimal degrees). Because this NOI Application is for Category B : Emergency Protective Measures there is not one locations were this work was conducted . However, included in the attached Project Worksheets are lat/long coordinates for various locations . 3. Population Served: Briefly describe the demographics of the population served or protected by this project. Include the percent of the overall community population benefiting from this project. Explain your response. An estimated 90% or more of the community benefited from the proactive work by Weld County and the removal of hazardous debris and the emergency work/repairs made to the roadways , bridges. equipment and culverts. The population benefiting from this Match Project will include an LMI level population percentage that will be directly or indirectly impacted through this project. This NOI and the associated PW's impacted the entire County and demographic area . White : 67 .6% , Hispanic: 28 . 3% , Other: 1 . 6% , Asian : 1 .3% , Black : 0 .8% , Native American : 0 .4% . Weld County consists of 99, 317 households with a mecian -�ouse �o c income o' S56 X89 anc �e maiori-v o' We Co � n v is own r-o uoied a 4. Priority of this Project: If you are submitting more than one CDBG-DR Infrastructure NOI, what is the relative priority of this project? Please indicate the priority as: Priority # of## Projects Submitted. Priority 15 of 36 Projects Submitted . Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 3 of 20 I CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management PART A — NOI : CDBG-DR FUNDING QUALIFICATIONS Community Development Block Grant — Disaster Recovery (CDBG-DR) funding can be approved for a project in which ALL of the following requirements are met The physical location of the activity must be within a county listed in Table 1 of the program Recover Colorado Infrastructure Grant Program Guidelines (Guidelines). 1. Connection to Disaster Recovery CDBG's Disaster Recovery funds must be used for necessary expenses related to disaster relief, long-term recovery, restoration of infrastructure and housing, economic revitalization, and mitigation from future damages.. The activity must show a direct link to damages received during one or more of the events listed in Table 1 of the Guidelines. Please provide a brief explanation of how the proposed acquisition activity: (1) was a result of the disaster event: (2) will restore infrastructure or revitalize the economy; or will (3) mitigate future damages. During the incident period of September 11 , 2013 to September 30 , 2013, Weld County, Colorado received heavy rainfall and debris in the creeks, streams and rivers which caused surface gravel removal and scour damage to numerous roads and bridges in Weld County. This NOI Application request addresses emergency work and the damages that were a a- r7% n I•r` ••r,+n rJ . .,;ii_ .'+ ..n rr. . r,n c n ✓ 2. Compliance with National Objectives State recipients receiving allocations under the CDBG-DR program must certify that their projected use of funds will ensure, and maintain evidence, that each of its activities assisted with CDBG-DR funds meets at least one of the three National Objectives. a) Which of the National Objectives are met by proposed project? r, Will benefit low and moderate income (LMI) persons; or Will aid in the prevention or elimination of slums or blight; or ✓ Is an Urgent Need in which meet community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community where other financial resources are not available to meet such needs. b) How will the proposed project meet the above checked National Objective(s). See attached LMI data for the Project. In addition to the LMI data attached , the State of Colorado (according to ACS 2008-2012 5Y ) lists Weld County at a 41 . 0% LMI . In reviewing the LMI data for this Project NOI , the PW's associated LMI % AVERAGE was 42 . 3% . However, this percentage does not accurately capture the total number of service areas that are either directly or indirectly impacted by the FEMA Match Projects . The entire community benefited from the proactive emergency work by Weld County and the removal of hazardous debris and the work/repairs made to the roadways, bridges, equipment and culverts thus the County believes that a higher LMI % should be given for this FEMA match Projects . The general vicinity of FEMA Match Projects encompasses the entire County and greatly benefits the entire LMI population for this project, which is why the County believes that this project not only meets. but exceeds the 50% requirement for meeting the National Objective . The emergency work/repairs that were made under the WELCO PW's for the Local FEMA Match drastically reduced hazardous conditions for the general public and enabled Weld County to focus on resiliency efforts post storm . It is believed that the service area for Project Site Locations benefited multiple LMI tract sections and thus a higher weighted percentage of over 50% should be noted for this p Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 4 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management 3. Compliance with the primary objective. As indicated in the Guidelines: "A proposed project's benefits to LMI persons will be an important factor in evaluating potential infrastructure projects. A total of 20% of the Recover Colorado Infrastructure project funding must benefit LMI persons. Due to the very low percentage of LMI projects submitted in the first round of infrastructure funding, it is estimated that approximately 25% to 30% of the funding available in this second allocation must meet the LMI requirement to make up for the deficit." This section does not need to be completed if the project does not meet this National Objective. The primary objective for using CDBG Disaster Recovery funds is benefitting, by at least 51 percent, persons of low and moderate income. The following section provides the information necessary to complete this requirement. a) Is the proposed activity: / jurisdiction wide La specified target area If you checked specified target area, which data source was used? (Note: select the smallest unit of Census data that encompasses your proposed target area.) b) Enter the number of households involved in the proposed project. 99 ,317 c) In the space below, describe how the applicant will comply with the requirement that at least 51 percent of CDBG-DR dollars will principally benefit low- and moderate-income households and persons. Weld County will comply with the 51 % requirement due to the fact that the PW's associated under this NOI Project for the FEMA County Match are targeted to areas of the county that qualify as LMI . The justification behind this methodology is that multiple d) Enter the number of households within each income category expected to benefit from the proposed project. Incomes above 80% of the County Median 785 Incomes above 50% and up to 80% of the County Median 1265 Incomes at or below 50% of the County Median 2060 e) Which type of income was used to determine the above? (Check only one) As determined by the American Community Survey (Public Facilities projects) Annual income as defined for Public Housing and Section 8 I Annual income as reported under the Census long form Adjusted gross income as defined for reporting under IRS lttach an. continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 5 of 20 - _ � � — CDBG-DR Infrastructure Application Colorado 1)i% kion of l lowland Security and Emergency Management PART A - NOI : COMPREHENSIVE RISK ANALYSIS INFORMATION 1. Community Hazards Review: Please list and briefly describe in rank order of importance the natural or man-made hazards in your (the Applicant's) service area. The hazards identified within these Projects for the FEMA County Match would be ranked in the following manner: Flood , Erosion and Subsidence . The hazards caused significant damage and posed a severe risk to the community for the designated incident period . 2. High Risk Hazards Addressed by the Project: Describe how, and the degree to which, the proposed project mitigates high risk hazards. Include damage history, source and type of problem, frequency of event(s), and severity of damage information, if available. Hazard 1 Flooding caused the most severe damage to Weld County during the designated incident period which caused multiple roads to be closed and residents to be displaced . Weld County had to work quickly to get the roads back opened so residents could get to their houses. 1lazard 2 Erosion also caused a severe issue for the County . This Project addressed and mitigated against severe erosion damage to local roadways, shoulders, and embankments. The work that was conducted by the County mitigated against any immediate threat/hazard to the damaged infrastructure and restored the infrastructure back to its pre-disaster condition in accordance with regulations . Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 6 of 20 - CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management Hazard 3 Subsidence was another critical hazard that caused dangerous conditions for the community. This Project addressed and mitigated against severe subsidence damage to local roadways , shoulders, bridges and embankments . The work that was conducted by the County mitigated against any immediate threat/hazard to the damaged infrastructure and restored the infrastructure back to its pre-disaster condition in accordance with regulations . Note: If your proposed project addresses more than three Hazards, please provide that information as an attachment. 3. Elimination of Risk: Does the proposed project result in the elimination of a hazard from your (the Applicant's) service area? If so, please describe. If not, please estimate the degree to which this project will mitigate the risk from the hazards identified in Item #2. This Proposed FEMA Local Match Project for the Category B PW's eliminated any and all hazards from the County's service area by opening roads and providing emergency response measures to the residents . These types of hazards that occurred in Weld County and throughout Colorado are truly an act of mother nature and the County was as prepared as it could have been but the severity/duration of the incident was of an unprecedented nature . However Weld County cannot eliminate the risk of future flooding , erosion or land subsidence , but Local Officials can ensure that their community is prepared for future incident, take the necessary precautions and that their infrastructure is restored properly to its pre-disaster condition . 4. Environmental Quality Improvements: Does the proposed project result in an improvement in the quality of the natural environment in your (the Applicant's) service area? 1f so, please describe. Yes; the damages that attributed to the designated incident period and FEMA-DR 4145 were addressed via the attached PW's and the work conducted to restore the infrastructure back to its pre-disaster condition was implemented . The work done at each site location (see previous attachment for lat/long coordinates ) addressed not only repairs made to the infrastructure, but also repairs to the river embankments and any potential erosion or subsidence issues that could have worsened if the County had not taken the proactive mr�oei 'rncc +int +him Aid 5. Climate Change Improvements: Does the proposed project reduce or ameliorate a projected impact of climate change in Colorado? If so, please briefly describe the benefit of the project. This Proposed Project reduces a projected impact climate change due to the proactive mitigation measures that were undertaken by Weld County during the designated incident period . This was accomplished by ensuring that each damaged site location was addressed as soon , but as safely , as possible , and not to sustain any further impacts to the site locations or environment that would enable the damage to enhance the projected impact of any potential climate changes. Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 7 of 20 S CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management 6. Community Process: Does the proposed project include a community planning or involvement process that increases community resiliency? If so, please briefly describe the process. This Proposed Project was initiated by County Officials in an effort to achieve resiliency from the severe storms and also to minimize risk to the community, Weld County addressed the severe flood damage and debris that accumulated on the roadways and infrastructure by ensuring that dangerous conditions for the public were addressed and mitigated properly and efficiently. 7. Reduction in the Costs of Future Response or Recovery: Will the proposed project result in a reduction in the cost of response or recovery from an incident occurring due to one or more of the hazards identified in Item #1 or #2? If so, please briefly describe how response or recovery costs will be reduced. For a small scale flooding incident, yes ; however, the flooding that occurred during the designated incident period was catastrophic and the PW's associated with the NOI FEMA Local Match Request were completed to address the damages . 8. Floodplain/Floodway/Substantially Damaged Properties: Does the proposed project include a property or properties located in a floodway or floodplain; or not located in a regulatory floodplain but which were substantially damaged or have a history of damage from at least two disaster events? If so, please identify those properties below. No; the Proposed Project is for the FEMA Local Match from CDBG-DR in regards to expenses from CAT B for the designated incident period for FEMA-DR 4145 . 9. Mitigation Planning: Does your community have a current FEMA approved multi-hazard mitigation plan? ✓ Yes \0 Location of proposed project in mitigation plan strategies: Page 139 Section/Part Mitigation Stra Is the community a member of good standing with the National Flood Insurance Program? ✓ 1 c, No Attach any continuations or additional item as an Attachment to the electronic application and e-mail submittal. Page 8 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management 10. Community Plan Compliance: Does the proposed project comply with and/or address an issue recognized in key community plans? Key plans include, but are not limited to: a Comprehensive Master Plan, a Stormwater Management Plan, a Hazard Mitigation Plans, or key community codes. If so, please describe how the project integrates into the plan(s). Yes; the Proposed Project complies with all local community plans and this Project integrates into the Plans because the County addressed the damages to local roadways and infrastructure and mitigated damages that posed a serious risk/hazard to the community during the incident period . All FEMA PW's were initiated by Weld County and via this Proposed Project, the County requests that CDBG funds be applied towards the local FEMA Match for this Project. 11. Environmental / Historic Preservation Issues: Please describe any significant environmental, historic, or cultural features that may be affected by the project. Please also describe any features that may be improved by the project. There were no significant environmental , historic or cultural features that were affected by this project. There was no features that were improved by the project. 12. Permitting: PIca,c li,t the local. state. and federal permits that will be required to complete this project. No permitting was required for this project. Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 9 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management 13. Community Resilience: Please describe how this project will increase the resilience of your community. As defined in the Guidelines: "Resilience incorporates hazard mitigation and land use planning strategies; critical infrastructure, environmental and cultural resource protection; and sustainability practices to reconstruct the built environment, and revitalize the economic, social, and natural environments." In an effort to achieve resiliency from the severe storms and minimize risk to the general public, Weld County addressed severe damage to local roadways , bridges, culverts, removed hazardous roadway debris, made repairs to paved and gravel roadways, addressed river embankments/dangerous conditions to the public and made repairs to emergency response vehicles that were damaged during the Incident Period . This Proposed Project addresses proactive work initiated by Weld County during FEMA-DR 4145 enabled the community to recover in an expeditious manner and increased the resilience of the community by incorporating nearly every aspect of sustainability and revitalizing the community . The community was able to recover quicker due to the proactive work done through this Proposed Project and the associated PW's . 14. Maps Please attach the following maps with the project site and structures marked on the map. Use SAME ID number as in the Individual Property Worksheets. Flood Insurance Rate Map (FIRM). If the FIRM for your area is not published, please attach a copy of the Flood Hazard Boundary Map (FHBM). City or county scale map (large enough to show the entire project area) USGS 1 :24,000 topo map Parcel Map (Tax Map, Property Identification Map, etc.) Overview photographs. The photographs should be representative of the project area, including any relevant streams, creeks, rivers, etc., and drainage areas which affect the project site of will be affected by the project. IS. Additional Comments (Optional): Enter any additional comments related to the proposed project's ability to reduce hazard risk and increase community res i I iency. This proposed project reduced the hazard risk to the community and increased resiliency by the work conducted through the PW's in correlation with FEMA-DR 4145 . CDBG funds are being requested to be applied to the local FEMA Match ( 12 . 5% ) for the PW's . All maps are located in project files that were previously submitted and will be provided upon request. The entire community henefited from the nrnactive work by Weld County and the removal rill Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 10 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management PART A - NOI : DECISION MAKING PROCESS 1. Decision-Making Process: Describe the process you used to decide that this project is the best solution to the problem. Explain why this project is the best alternative you considered. Address questions such as: • Are you focusing on the area in your community that has the greatest potential for losses? • Have you considered the risks to critical facilities and structures and benefits to be obtained by mitigating this vulnerability? • Have you considered those areas or projects that present the greatest opportunities given the current situation(s) of interest in your community? • Are you addressing a symptom or the source of the problem? Addressing the source of the problem is a long-term solution which provides the most mitigation benefits. • If impacts to the environment, natural, cultural or historic resources have been identified, explain how your alternatives and proposed project address, minimize, or avoid these impacts. The Site locations within the two WELCO PW's in the Proposed Project were identified due to the high dollar amount of funds that were expended by Weld County to ensure the safety of the community and also restore county infrastructure back to its pre-disaster condition . This Proposed Project has site locations across the entire community and service area and it was determined that a large percentage of the LMI population was impacted by the severe flooding incident and the proactive work by County Officials enabled the community to recover quicker, thus allowing the community to sustain resiliency and return operations to normal . 2. Acquisition Projects - Describe the community's methodology for selecting the properties to be acquired in this application and how each is ranked (highest to lowest): N/A Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. I'atw 1101' 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management PART A - NOI : SCOPE OF WORK / BUDGET OVERVIEW / FINANICAL FACTORS 1. Project Scope: Please provide a comprehensive and detailed description of the scope of the proposed project. Describe each of the project components and the steps necessary to complete that work. If the proposed project is a funding match for another disaster recovery or infrastructure development program, please identify the agency, program funds, and project reference number that CDBG-DR funding is intended to support. Also describe any critical deadlines that must be met to accomplish this work. This Proposed Project is for the Local FEMA Match for costs in regards to the below PW's . These costs were incurred as a result of FEMA-DR 4145 . During the incident period of September 11 , 2013 to September 30, 2013 , Weld County, Colorado received heavy rainfall and debris in the creeks , streams and rivers which caused severe flooding to and along roadways and surface streets , and also severely damaged local infrastructure . This NOI Application request addresses the emergency work / damages that were a direct result of the severe flooding . The correlating PW's associated with this request for the CDBG Local FEMA Match are : WELCO01 and WELCO02 A Scope of Work is included within each PW and addresses the work that was completed . The below is a breakdown of the PW Total Costs , the CDBG Cost Share ( 12 . 5% ) that is being requested through the NOI Application and the Remaining Cost Share (87 . 5% ), which includes 12 . 5% State and 75% Federal Share . PW Total CDBG Share ( 12 . 5% ) Other Share (87 . 5% ) WELCO10 $77 , 816 . 10 $9, 727 . 01 $68, 089 . 09 WELCO34 $25, 200 . 00 $3 , 150 . 00 $22 , 050 WELCO37 $261 , 556 . 23 $32 ,694 . 52 $228 , 861 . 71 WELCO38 $ 187 , 982 . 36 $23 ,497 . 79 $ 164 .484 . 57 TOTAL : $552 ,554 . 69 $69 ,069 . 32 $483 ,485. 37 2. Community Priority: Please describe why this project is a priority for your organization. This Proposed Project is a priority for Weld County to utilize the CDBG funding as the Local FEMA Match to offset the costs for the proactive work done by the County to reduce hazardous conditions to the community . Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 12 of 20 C l)BG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management 3. Project Cost Summary: Please summarize the major cost components of the project. Please round all values to the nearest dollar. a. Planning / Engineering / Design $ b. Environmental Compliance $ The value of general and/or c. Real Property Acquisition / Demolition $ professional labor wages must be tabulated in accordance d. Closing Costs / Legal Fees $ with the Davis Bacon Act of e. Housing Program Assistance $ 1931 f. Construction Costs $ g. Project Delivery Costs $ h. Other (specify below) $ 552,554 69 Protect Worksheet Cost ;attached) i. Total ofa-h $ 552,554 69 j. Duplication of Benefits (if unknown at time of application enter zero). $ 0.00 k. Subtract j. from i. to determine Total Project Cost $ 552.554.69 Notes: Housing Program Assistance costs include the cost of compliance with Uniform Relocation Assistance (URA) and Comparable Housing Assistance (CHA) requirements. Project Delivery Costs include the costs of project delivery by the sponsoring organization but do not include administrative overhead. 4. Total Project Cost Allocations Proposed Project Total Cost: $ 552.554.69 Federal Cost Share: $ 414,416.02 State Cost Share: $ 69.069.32 $ 69.069.32 Local Cost Share 5. Basis of Cost Estimate: Briefly describe how the cost estimates listed in #3 above were developed (e.g. lump sum, unit cost, quotation, etc.). The Cost Estimates were developed above from actual work that was properly procured and conducted . They come directly off of what was included on the FEMA approved PW's and the costs are broken down by per PW. 6. Project Management: Describe how you will manage the costs and schedule, and how you will ensure successful performance. The work for this Proposed Project has been completed . The 12 . 5% CDBG Local Match will be applied towards the Weld County Match for FEMA PW's and the costs that were previously incurred during the disaster. Note: The applicant must agree to furnish quarterly reports during the entire time the project is in active status. Quarters end on March 31st, June 30th, September 30th, and December 31st. Reports are due to the State within 15 days after the end of each quarter.) Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 13 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management 7. Project Maintenance Requirements: The following questions are to give assurance on the project's maintenance over its useful life. Please answer each question and give a brief explanation. a. If the project involves the acquisition of real property, what is the proposed land use after acquisition? (i.e., Agriculture, Recreation, Vacant Land, Park, Wetlands, etc.) N/A b. Will the project require periodic maintenance? No c. If yes, who will provide the maintenance? N/A d. What is the estimated cost of maintenance on an annual basis? 0 Note: Cost of maintenance is considered an application prioritization weighting factor. Projects with high maintenance costs have a greater risk of future failure due to deferred maintenance. Therefore, the responses provided above should be as complete and verifiable as possible in order to minimize the likelihood of ranking point reductions due to maintenance concerns. 8. Additional Comments: Enter any additional comments related to the proposed project's funding, if desired . CDBG funds are needed for the 12 . 5% Local FEMA Match and the associated PW's that are included in the NOI-Application . 9. Financial / Fiscal Health Factors: Please indicate the total budget (all funds) of your organization. Please describe the impact of disaster recovery efforts to date on this budget. In addition, if this objective is selected based on the local governments inability to finance the activity, the municipality must also include in the application package a resolution stating this fact and supporting documentation such as budgetary information, a description of TABOR restrictions, and the most recent audit report or approved exemption from audit. Weld County's total 2015 budget is $307 ,031 , 089 . The impact of the September, 2013 flooding has primary been on the damage to the county's road and bridge system . The damage has resulted in Weld County having to transfer $5 million from the Contingency Fund to the Public Works Fund in 2013 and in 2014 for a total of $ 10 million dollars . Without assistance from FEMA, FWHA, and CDBG the amount would have several million more. The impact has also forced the county to shift local resources from projects unrelated to flooding to deal with the emergency situations created by the flood in both the 2013 and 2014 fiscal years . Even in 2015 5he county still using local resources to recover from the flooding . Fortunately, Weld County has always been fiscally conservative and budgeted responsibly . Had the county not taken the responsible approach to its finances county service would have had to have been cut to cope with the flood recovery. A/o_ n fni intti nnarotoc i innor no mnc- roe rirH,o nrnnani nv imi--+-inn in tha -m Rocinail Mach an, continuations or additional item~ as an lttachment to the electronic application and e-mail submittal. Page 14 of 20 ('I)14(:-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management PART B - APPLICATION : PROJECT MILESTONES / TIMELINES / TASKS Timeline / Tasks Insert the proposed work schedule as tasks to accomplish the overall goal of the proposed activity (i.e., appraisals, title search, closing, etc.), and provide a description of the task's purpose. This timeline will be used as a measurement tool for progress in the project's implementation and is included in the required Quarterly Reports. Also, FEMA uses the timeline for determining the approved period of performance. It will be the basis used to justify delays or extensions, if necessary, and should be estimated carefully. The first and last entries are state requirements and have already been entered. Task 1 : Grant Process and Environmental Review Timeframe: 3 Months Task 2: Emergency Protective Measures Completed 9 Y Timeframe: Task 3: Timeframe: Task 4: Timeframe: Task 5 : Timeframe: Task 6: Timeframe: Task 7: Timeframe: Task 8: Timeframe: Task 9: Timeframe: Final Inspection Report and Project Closeout Task 10: The Final Inspection Report is a review of the activity's paper documentation. showing the project was implemented as required. Once the review is completed. the 3 Months report and findings will be provided to the grantee for review and concurrence. The Timeframe: State submits the concurrence to FEMA as part of a closeout package to formally Total Project Timeframe: 6 Months Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 15 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management 2. Start Date & Pre-Award Costs: The start date for any project begins upon GRANT AGREEMENT approval by the State Controller. If a different start date or timeframe is needed, provide an explanation below. Also indicate if any pre- award activities or costs have been incurred or authorized. The proposed project is for local FEMA match dollars and the work has already been completed . Additionaly, cost have been incurred through the preparation of this NOI Application . Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 16 of 20 - - -- alema- CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management Please note that Part B is required for the final Application submittal. Part B sections may optionally be completed and submitted with the NOI. Please update any Part A section information when submitting you full Application. PART B — APPLICATION : ENVIRONMENTAL REVIEW 1. Environmental Review Background Information & Environmental Review Worksheet: In accordance with 24 CFR Part 58.22 (see below), all federally funded projects must accomplish an environmental review prior to beginning any work on a project. These HUD regulations are in place for two purposes: 1 . To ensure federal funds are used to place people of low and moderate income in environmentally safe conditions; and 2. To ensure federal funds are NOT used to negatively impact environmental conditions that exist near a project site. Please note the following limitations on CDBG-DR grant activities pending environmental clearance per 24 CFR Part 58.22. (a) Neither a recipient nor any participant in the development process, including public or private nonprofit or for-profit entities, or any of their contractors, may commit HUD assistance under a program listed in Sec. 58. 1(b) on an activity or project until HUD or the state has approved the recipient's RROF and the related certification from the responsible entity. In addition, until the RROF and the related certification have been approved, neither a recipient nor any participant in the development process may commit non-HUD funds on or undertake an activity or project under a program listed in Sec. 58. 1(b) if the activity or project would have an adverse environmental impact or limit the choice of reasonable alternatives. (b) N/A for DOLA/CDPS projects. (c) If a recipient is considering an application from a prospective sub-recipient or beneficiary and is aware that the prospective sub-recipient or beneficiary is about to take an action within the jurisdiction of the recipient that is prohibited by paragraph (a) of this section, then the recipient will take appropriate action to ensure that the objectives and procedures of NEPA are achieved. (d) An option agreement on a proposed site or property is allowable prior to the completion of the environmental review if the option agreement is subject to a determination by the recipient on the desirability of the property for the project as a result of the completion of the environmental review in accordance with this part and the cost of the option is a nominal portion of the purchase price. There is no constraint on the purchase of an option by third parties that have not been selected for HUD funding, have no responsibility for the environmental review and have no say in the approval or disapproval of the project. (e) Self-Help Homeownership Opportunity Program (SHOP). In accordance with section 11(d)(2)(A) of the Housing Opportunity Program Extension Act of 1996 (42 U.S.C. 12805 note), an organization, consortium, or affiliate receiving assistance under the SHOP program may advance non-grant funds to acquire land prior to completion of an environmental review and approval of a Request for Release of Funds (RROF) and certification, notwithstanding paragraph (a) of this section. Any advances to acquire land prior to approval of the RROF and certification are made at the risk of the organization, consortium, or affiliate and reimbursement for such advances may depend on the result of the environmental review. This authorization is limited to the SHOP program only and all other forms of HUD assistance are subject to the limitations in paragraph (a) of this section. (1) Relocation. Funds may be committed for relocation assistance before the approval of the RROF and related certification for the project provided that the relocation assistance is required by 24 CFR part 42. Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 17 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management Environmental Review Worksheet Check ALL of the activities listed below that will be included as part of the project, REGARDLESS OF THE FUNDING SOURCE: ❑ Information and financial services CI Administrative and management activities Environmental and other studies, resource identification, and the development of plans and strategies Most engineering and design costs associated with eligible projects cuss Inspections and testing of properties for hazards or defects b Project planning I-4 ¢ ❑ Purchase of insurance > c ❑ Purchase of tools W . ❑ Technical assistance and training X :c .5 0 Interim assistance to arrest the effects of an imminent threat or physical deterioration in which the assistance W c� b does not alter environmental conditions. Si Public services that will not have a physical impact or result in any physical changes (e.g., employment, child care, health, education, counseling, welfare) ❑ Assistance for temporary or permanent improvements that do not alter environmental conditions and are limited to protection, repair, or restoration activities necessary only to control or arrest the effects from disasters or imminent threats to public safety including those resulting from physical deterioration (Must also complete the Regulatory Checklist at the end of Exhibit IV-A) Em' ≥ Operating costs (e.g., maintenance, security, operation, utilities, furnishings, equipment, supplies, staff training Z = and recruitment, other incidental costs) W6 V k ❑ Relocation costs ua n Acquisition, repair, improvement, reconstruction, or rehabilitation when the facilities and improvements are in :;) place and will be retained in the same use without change in size or capacity of more than 20 percent ≥ ❑ Special projects directed to the removal of material and architectural bathers that restrict the mobility of and f accessibility to elderly and handicapped persons Acquisition (including leasing) or disposition of, or equity loans on, an existing structure q po . . q h' ❑ Acquisition (including leasing) of vacant land provided the structure or land acquired, financed, or disposed of will be retained for the same use Acquisition, repair, improvement, reconstruction, or rehabilitation when the facilities and improvements are in place, but will change in size or capacity of more than 20 percent > ❑ Acquisition, repair, improvement, reconstruction, or rehabilitation when the facilities and improvements are in Q� place, but will involve a change in land use, such as from non-residential to residential, commercial to industrial, or from one industrial use to another Demolition ❑ New construction This checklist must be included with the CDBG application. Please direct questions to the appropriate contact person below: DOLA/DLG DHSEM Tamra Norton, Environmental Compliance Officer Steven Boand, State Disaster Recovery Manager Department of Local Affairs Department of Public Safety 1313 Sherman Street, Room 521, Division of Homeland Security and Emergency Management Denver, CO 80203 9195 E Mineral Ave, Suite 200 303-866-6398 Centennial, CO 80112 720.852.6713 tamra.norton@state.co.us steven.boand@state.co.us DPS/DOLA USE ONLY: Required level of environmental review: 0 Exempt 0 CENST 0 CESTO EA Reviewed by: Date of Review: Attach any continuations or additional items as an :Attachment to the electronic application and e-mail submittal. Page 18 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management 2. Supplemental Environmental Review Information Enter any additional comments related to environmental concerns for the proposed project if desired. Please list and attach any documents or studies that have been prepared that support the Environmental Review Worksheet responses. There was no environmental concerns related to this project. Attach any continuation. or additional items as an 1ttachment to the electronic application and e-mail submittal. Page 19 of 20 CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management PART B - APPLICATION : DETAILED PROJECT BUDGET 1. Detailed Project Budget: Please enter or attach a detailed and comprehensive final proposed budget for the project. Please note that CDBG-DR funds may be limited to the amount submitted with the NOI pending the availability of additional funding Please see the attached Project Worksheets for a detailed scope of work and cost information . kttach and continuations or additional items as an Attachment to the electronic application and e-mail submittal. 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N' , kir M • �t Ill r LL t r r - tile il • �. ): A . . _ _ .., .., rts.,. ®� _ w P ..i . ,0--' -._ tu u. u.7.31(r s 1 = .74• MI :: -� _ n _ ' V n 1.0 N ..J 41 LL Nel i� 1 d u. CL 0_ • w w f - • ` 'r . ; . © 2 ....1 ® a s• b i Federal Emergency Management Agency E-Grants Page I of 16 iP2ot4l45PW-oo96s(o) F-, Applicant Name: Application Title: WELD (COUNTY) WELC010 Stream Clearance-natural Period of Performance Start: Period of Performance End: 09-14-2013 09-14-2014 Subgrant Application - Entire Application Application Title: \A!ELC010 Stream Clearance-natural Application Number: PA-08-CO-4145-PW-00965(0) Application Type: Subgrant Application (PW) Preparer Information Prefix Mr. First Name KENT Middle Initial H Last Name ANDERSON Title Project Specialist Agency/Organization Name FEMA Address 1 9200 East Mineral Ave Address 2 City Centennial State CO Zip 80112 Email deanna.butterbaugh@state.co. us Is the application preparer the Point of Contact? No Point of Contact Information Prefix First Name Roy Middle Initial Last Name Rudisill Title Director OEM Agency/Organization Weld County Address 1 1150 O St. Address 2 City Greeley State CO ZIP 80632 https://connectl .cihs.gov/emm ie/,Dana I n fo=isource.fema.net,SSL+dispatchDestination.do?... 6/ 11 /2014 Federal Emergency Management Agency E-Grants Page 2 of 16 Phone 970-304-6540 Fax Email rrudisill@weldgov.com Alternate Point of Contact Information Prefix First Name Trevor Middle Initial Last Name Jinicek Title Director Agency/Organization Weld County Address 1 Address 2 City State ZIP Phone 970-356-4000 Fax Email tjinicek@weldgov.com Project Description Disaster Number: 4145 Pre-Application Number: PA-08-CO-4145-RPA-0088 Applicant ID: 123-99123-00 Applicant Name: WELD (COUNTY) Subdivision: Project Number: WELC010 Standard Project Number/Title: 299 - Emergency Protective Measures Please Indicate the Project Type: Neither Alternate nor Improved Application Title: WELC010 Stream Clearance-natural Category: B. PROTECTIVE MEASURES Percentage Work Completed? 0.0 % As of Date: 04-10-2014 Comments Attachments User Date Document Type Description Hard Copy File File Name Action Reference KENT 04-29- Additional Corp permit Weld permit.pdf View ANDERSON 2014 Information email ( 114.64 kb) Damage Facilities (Part 1 of 2) Site https://connect I .dhs.gov/emm ie/,Dana I n fo=i source.fema.net,SSL+d ispatch Desti nation.do?.. . 6/ 1 1 /2014 Federal Emergency Management Agency E-Grants Page 3 of 16 Facility Facility Name Address County City State ZIP Previously Action Number Damaged? 1 Various bridge locations Weld CO No Comments Attachments User Date Document Type Description Hard Copy File File Name Action Reference KENT 04-11 - Additional Weld site ANDERSON 2014 Damages Site validations none validations.pdf(819. 55 View Document kb) KENT 04- 16- Additional Tipping fees and Recycle.pdf(204. 32 View ANDERSON 2014 Information recycle centers kb) Additional KENT 05-02- Damages Additional Weld CR 34 site.xlsx View ANDERSON 2014 Document validation site (816.90 kb) Facility Name: Various bridge locations Address 1 : Address 2 : County: Weld City: State: CO ZIP: Was this site previously damaged? No Percentage Work Completed? 0.00 % Location : Various bridge sites The September 2013 heavy-intensity rainfalls caused the natural drainage courses to convey above average volumes of water. The Big Thompson, Poudre River. Little Thompson and South Platte River traverse through Weld County and were severely impacted by floodwaters causing the transport of sediment, rocks. trees and boulders along the drainage courses destroying improved private and public properties. roads, bridges, and culverts along its path. The aftermath of the flood waters resulted in the deposition of large quantities of sediment. fallen trees and infrastructure wreckage from improved public and private infrastructure along the natural stream channels. Such deposition resulted in the narrowing of loss of floodplain drainage pathways and blockages at bridges and culverts. Weld County determined that the sediment.. fallen trees. and wreckage are hazards and pose a risk of flooding and damages to improved public hops://connect I .dhs.gov/emmie/,Danalnfo=isource.fema.net.SSL+dispatch Destination.do?... 6/ 11 /2014 a Federal Emergency Management Agency E-Grants Page 4 of 16 infrastructure and private property during spring runoff if not removed from the stream channels. The primary reason for this removal is the immediate threat to bridges downstream. Weld County has identified 2 locations along the South Platte River. 2 locations along the Big Thompson River. 1 location along the Little Thompson , 1 location along the St. Vrain River and 1 location along the Poudre River where vegetative debris and trees will need to be moved to restore pre-disaster channel flow capacity and geometry in rivers and creeks. Treat assessment and estimated quantities as follows: Site 1 . BR 13/44A, bridge over Little Thompson River (40.31388. - 104.94180) Approximately 100 CY of intermingled fallen trees are located upstream in the channel and along the banks would choke at the bridge, damaging the infrastructure. Two immediate adjacent residences could also be impacted. Site 2. BR61 /54A, bridge over South Platte River (40. 38372, - 104.48891 ) Approximately 25 fallen trees, plus approximately 100 CY of vegetative material, located under the bridge and upstream in the channel and along Damage Description and Dimensions: the banks would choke at the 61 /54A Bridge, damaging the infrastructure. Site 3. BR53/58A,, bridge over South Platte River (40.41262. - 104. 56348) Approximately 400 CY of intermingled fallen trees are located under the bridge and in the channel and along the banks would choke at the 53/58A Bridge.. damaging the infrastructure. Site 4. BR 27. 5/48A. bridge over Big Thompson River (40.33711 . - 104. 80300) Approximately 20 fallen trees (60CY) located upstream in the channel and along the banks would choke at the 61 /54A Bridge. damaging the infrastructure. Site 5. BR 17/50A. bridge over Big Thompson River (40.36291 . - 104. 90769) Approximately 250 CY of intermingled fallen trees are located under the bridge and in the channel and along the banks would choke at the Bridge, damaging the infrastructure. Site 6. BR 29/62A. bridge over Poudre River (40.44417. -104.79783) Approximately 12 fallen trees (30CY) located upstream in the channel and along the banks would choke at the Bridge. damaging the infrastructure. Residences immediately adjacent could also be impacted. Additionally the meadow to the SW historically floods during a 5-10 year flood. Site 7. CR 34/17A. bridge over St. Vrain River (40.23351 . - 104. 89843) Approximately 150 CY of fallen trees located upstream in the Channel and along the banks would choke at the bridge. damaging the infrastructure. FEMA validations forms are attached. Site locations map is attached. The County will competitively procure a contract for services. The State and FEMA have advised the County that procurement of services must be in conformance with requirements noted in CFR Part 13. 36. The scope of work addressed in this project worksheet includes the use of contracted services to remove hazardous trees and vegetative material along 2 locations along the South Platte River. 2 location along the Big Thompson River . 1 location along the Poudre river. 1 location along the St. Vrain River and 1 location along the Little Thompson. It is anticipated the removals from the stream will be performed by hydraulic excavators retrieving the material from stream and bringing it to a staging area near the roadway where the material will then be loaded in trucks and hauled to the permitted point of final deposal. Note: The final disposal site will be identified and the permitting documents will be secured, by the applicant after the contractor has been selected. The tipping fee cost estimate ($15/CY) is from the Greeley Organic Waste Center. in Greeley. The costs are estimated only due to the small scale of the operation and the lack of historical cost data from the applicant. the costs may appear high. https://connect 1 .dhs.gov/emm ie/, Danalnfo=isource.fema.net,SSL+dispatch Destination.do?... 6/ 1 1 /2014 Federal Emergency Management Agency E-Grants Page 5 of 16 Monitoring will be completed by temporary County employees. The monitoring duties will insure that only eligible material is removed. that the Rights of Entry are for the appropriate property and the tracking and quantification of debris to the final disposal site. WORK TO BE COMPLETED: The County engineer and public works official anticipates the following work to be performed at each site: 1 . BR 13/44A: Scope of work will include removal of approximately 100 CY of trees and vegetative debris, which would impact the structure and threaten 2 residences. from the streambed. And the hauling of approximately 100 CY of vegetative material from staging site at stream to the recycle center. 100 CY stream hazard removal @ $20/CY = $2, 000 100 CY hauling from staging site to recycle center @ $20/CY = $2. 000 Tipping fees @ $ 15/CY x 100 = $ 1 , 500 County Monitor @ $40.00/hr. (including mileage) x 16 hours = $640 Mobilization & Demobilization: $1 , 100/Site Total site cost = $7,240 2. BR 61 /54A: Scope of work will include removal of 25 trees ( 100 CY) and approximately 100 CY of scattered vegetative material that would impact the structure, from the stream. And the hauling of approximately 200 CY of vegetative material from staging site at stream to the recycle center. 200 CY stream hazard removal @ $20/CY = $4 .000 200 CY hauling from staging site to recycle center @ $20/CY = $4,000 Tipping fees @ $15/CY x 200 = $3,000 County Monitor @ $40. 00/hr. (including mileage) x 16 hours = $640 Mobilization & Demobilization: $1 , 100/Site Total site cost = $12,740 Scope of Work: 3. BR 53/58A: Scope of work will include removal of approximately 400 CY of scattered vegetative material that would impact the structure.. from the stream. And the hauling of approximately 400 CY of vegetative material from staging site at stream to the recycle center. 400 CY stream hazard removal @ $20/CY = $8. 000 400 CY hauling from staging site to recycle center @ $20/CY = $8,000 Tipping fees @ $ 15/CY x 400 = $6.000 County Monitor @ $40.00/hr. (including mileage) x 16 hours = $640 Mobilization & Demobilization: $ 1 , 100/Site Total site cost = $23,740 4. BR 27.5/48A: Scope of work will include removal of 20 trees (approximately 60 CY) that would impact the structure. from the stream. And the hauling of approximately 60 CY of vegetative material from staging site at stream to the recycle center. 60 CY stream hazard removal @ $20/CY = $ 1 ,200 60 CY hauling from staging site to recycle center @ $20/CY = $1 ,200 Tipping fees @ $ 15/CY x 60 = $900 County Monitor @ $40.00/hr. (including mileage) x 16 hours = $640 Mobilization & Demobilization : $1 . 100/Site Total site cost = $5.040 5. BR 17/50A: Scope of work will include removal of approximately 250 CY of scattered trees and vegetative material that would impact the structure. from the stream . And the hauling of approximately 250 CY of vegetative material from staging site at stream to the recycle center. https://connect 1 .dhs.goviem m ie/,Danalnfo=isource. tema.net.SSL+dispatchDestination.do?... 6/ 1 1 /20 14 tr Federal Emergency Management Agency E-Grants Page 6 of I6 250 CY stream hazard removal @ $20/CY = $5. 000 250 CY hauling from staging site to recycle center @ $20/CY = $5.000 Tipping fees @ $15/CY x 250 = $3.750 County Monitor @ $40.00/hr. (including mileage) x 16 hours = $640 Mobilization & Demobilization : $1 . 100/Site Total site cost = $15,490 6. BR 29/62A: Scope of work will include removal of 12 trees (approximately 30 CY) that would impact the structure. from the stream. And the hauling of approximately 30 CY of vegetative material from staging site at stream to the recycle center. 30 CY stream hazard removal @ $20/CY = $600 30 CY hauling from staging site to recycle center @ $20/CY = $600 Tipping fees@$ 15/CYx30 = $450 County Monitor @ $40.00/hr. (including mileage) x 8 hours = $320 Mobilization & Demobilization : $1 , 100/Site 7. BR 34/17A: Scope of work will include removal of approximately 150 CY of fallen trees that would impact the structure. And hauling of approximately 150CY of vegetative material from staging site at stream to the recycle center. 150CY stream hjazard removal @ $20/CY = $3.000 150 CY hauling from staging site to recycle center @ $20/CY = $3, 000 Tipping Fees @ $ 15/CY x 150 = $2,250 County Monitor @ $40/hr (including mileage) x 16hrs = S640 Mobilization and Demobilization: $1 . 100/Site Total site Cost = $9,990 Total site cost = $3. 070 Totals: 1 . 190 CY stream hazard removal @ $20/CY = $23 ,800 1 . 190 CY hauling from staging site to recycle center @ $20/CY = $23, 800 Tipping fees @ $ 15/CY x 1 . 190 = $ 17,850 Mobilization & Demobilization 6 sites: $ 1 . 100 x 7 sites = $7,700 County Monitor @ $40.00/hr. (including mileage) x 104 hours = $4. 160 Total Estimated Cost: $77 ,310 Direct Administrative Cost (DAC): Applicant is estimating 10. 0 hours related to the 6 sites noted in this PW. DAC costs are related to conducting site visits, collection of data required. or similar tasks required for the production of this PW. The County anticipates 10 hours at $50.61 /hr. (Town Public Works Civil Engineer II includes fringe) = $506. 10 Total Cost: $77,816. 10 Notes: The applicant must obtain and comply with all required federal. tribal. state, and local permits including. but not limited to. those required by CWA Sections 404. 402. and 401 : as well as comply with applicable state and local solid waste regulations. floodplain development ordinances, guidelines for protection of fish and wildlife resources, etc. For example. hazards removed from waterways should be handled or stored in a manner that will prevent release of material back into streams and surface waters. and prevent erosion and transportation of sediment. Construction and demolition materials (including hazardous materials) should be handled and disposed of in accordance with applicable state and local solid-waste regulations. Floatable hazards should be removed from the floodplain or anchored in a way to prevent release back into the waterway. Upstream and downstream impacts due to modification of the floodplain should be identified through H&H analysis to ensure no further harm is https://connect I .dhs.gov/emm ie/, Danalnfo=isource.fema.net,SSL+dispatch Destination.do?.. . 6/ 1 1 /2014 Federal Emergency Management Agency E-Grants Page 7 of 16 done. Standard best management practices (BMP) to prevent erosion , sedimentation. contamination , and spread of noxious weeds should be implemented. Appropriate regulatory agencies should be contacted for additional information about specific regulations and requirements. Removal of flood related hazards from streams has the potential to affect federally listed threatened and endangered (T&E) species and their habitat. In order to avoid and minimize potential impacts applicants should implement conservation measures provided by USFWS to the extent possible. Conservation measures include. but are not limited to: locate access routes, staging areas. etc. within previously disturbed areas: avoid disturbing or burying any existing riparian (streamside) habitat: restore any disturbed areas using native riparian plant species to prevent erosion. integrate native vegetation into rip rap slope protection. avoid fragmenting or isolating riparian corridors or wetlands, and identify areas of ground disturbance and conservation measures implemented. RIGHTS OF ENTRY ON PRIVATE PROPERTY: The County must secure permission from the private property owners to remove hazards from streams which flow through the private property. When removing debris from private property or entering private property to remove hazards. in addition to the general assertions of corporate indemnification of FEMA from the County: the County must also secure indemnification of FEMA from the private property owners. Changes in Scope: The applicant must notify the state if there are any changes in the SOW prior to starting the repairs. Failure to notify the State Division of Emergency Services may jeopardize receipt of federal funds. RECORD RETENTION: Complete records and cost documents for all approved work must be maintained for at least 3 years from the date the last project was completed or from the date final payment was received, whichever is later. Applicant is responsible for retention of all documentation associated with this project. PROCUREMENT: The applicant is required to adhere to State Government Procurement rules and regulations and maintain adequate records to support the basis for all purchasing of goods and materials and contracting services for projects approved under the Public Assistance program. as stated in 44 CFR 13.36. The applicant has advised they have/will follow their normal procurement procedures. PERMITS: The PA Project Specialist has advised the Applicant that it is their responsibility to obtain all applicable local. state and federal permits prior to any construction or debris disposal activity referenced on this project. Applicant has also been advised that the lack of obtaining and maintaining these documents may jeopardize funding. INSURANCE: The applicant is aware that all projects are subject to an insurance review as stated in 44 C. F. R. Sections 206.252 and 206.253.If applicable an insurance determination will be made either as anticipated proceeds or actual proceeds in accordance with the applicant's insurance policy that may affect the total amount of the project. Pursuant to DAP9525. 9 sub-grantee is requesting direct administrative costs that are directly chargeable to this specific project. Associated eligible work is related to administration of the PA project only and in accordance with 44 CFR 13.22. These costs are treated consistently and uniformly as direct costs in all federal awards and other sub-grantee. Hazard Mitigation Proposal Is effective mitigation feasible on this site? No If you answered Yes to the above question . the next question is required Will mitigation be performed on this site? No If you answered Yes to the above question. the next question is required Do you wish to attach a Hazard Mitigation Proposal? No https://connectl .dhs.gov/emm ie/.DanaInfo=isource.fema.net,SSL+dispatch Destination.do'?.. . 6/ 1 I /2014 a Federal Emergency Management Agency E-Grants Page 8 of 16 If you answered Yes to the above question. the next two questions are required Please provide the Scope of Work for the estimate: (maximum 4000 characters) Would you like to add the Hazard Mitigation No Proposal as a cost line item to the project cost? GIS Coordinates Project Location Latitude Longitude Public Works 40.44654 -104.70192 Special Considerations 1 . Does the damaged facility or item of work have insurance coverage and/or is it an insurable No risk (e.g. , buildings. equipment, vehicles. etc)? 2. Is the damaged facility located within a floodplain or coastal high hazard area and/or does it Yes have an impact on a floodplain or wetland? 3. Is the damaged facility or item of work located within or adjacent to a Coastal Barrier No Resource System Unit or an Otherwise Protected Area? 4. Will the proposed facility repairs/reconstruction change the pre-disaster conditions (e.g. . No footprint. material. location, capacity. use of function)? 5. Does the applicant have a hazard mitigation proposal or would the applicant like technical No assistance for a hazard mitigation proposal? 6. Is the damaged facility on the National Register of Historic Places or the state historic listing? No Is it older than 50 years? Are there more. similar buildings near the site? 7. Are there any pristine or undisturbed areas on, or near, the project site? Are there large tracts No of forestland? 8. Are there any hazardous materials at or adjacent to the damaged facility and/or item of work? No 9. Are there any other environmental or controversial issues associated with the damaged facility Unsure and/or item of work? Attachments Mitigation section is not applicable for your project category. Cost Estimate Is this Project Worksheet for (Preferred) Repair Material Unit Unit of Unit Subgrant Cost Sequence Code and/or Quantity Measure Price Budget Class Type Estimate Action Description *** Version 0 *** Work To Be Completed Hazard Work To 1 9999 removal from 1190 CY $ 20.00 CONTRACTUAL Be $ 23,800.00 Stream Completed Haul debris to Work To 2 9999 recycle center 1190 CY $ 20.00 CONTRACTUAL Be $ 23 ,800.00 Completed https://connect I .dhs.gov/emmie/,Danalnfo=isource.fema.net,SSL+dispatch Destination.do:'. . . 6/ 11 /2014 Federal Emergency Management Agency E-Grants Page 9 of 16 Work To 3 9999 Tipping Fees 1190 CY $ 15.00 CONTRACTUAL Be $ 17 ,850.00 Completed Mobilize and $ Work To 4 9999 7 EA CONSTRUCTION Be $ 7,700.00 Demobilize 1 . 100. 00 Completed Temp. Labor Work To 5 9999 and Mileage 104 HR $ 40. 00 PERSONNEL Be $ 4, 160.00 Completed Direct Work To 6 9901 Administrative 1 LS $ 506. 10 INDIRECT Be $ 506. 10 Costs CHARGES (Subgrantee) Completed Total Cost : $ 77,816.10 Insurance Adjustments (Deductibles. Proceeds and Settlements) - 5900/5901 Unit Unit of Unit Subgrant Cost Sequence Code Material and/or Description Quantity Measure Price Budget Type Estimate Action Class Total Cost : $ 0.00 Total Cost Estimate: $ 77,816.10 (Preferred Estimate Type + Insurance Adjustments) Comments Attachments Existing Insurance Information Insurance Type Policy No. Bldg/Property Content Insurance Deductible Years Amount Amount Amount Amount Required Comments Attachments Comments and Attachments Name of Section Comment Attachment Preparer Information Weld River Hazard Visit Sheet Threats AND SCOPE.pdf Contact Information weld.jpg Project Description Weld permit.pdf Weld site validations.pdf Damage Facilities Recycle.pdf Weld CR 34 site.xlsx Application Level TE 4145 All Cat A and B through 9- 14-2014.pdf Bundle Reference # (Amendment #) Date Awarded https://connectl .dhs.gov/emm ie/,Danalnto=isource.fema.net.SSL+dispatchDestination.do?... 6/ 11 /2014 Federal Emergency Management Agency E-Grants Page I0 of 16 Subgrant Application - FEMA Form 90-91 Note: The Effective Cost Share for this application is 75% FEDERAL EMERGENCY MANAGEMENT AGENCY PROJECT WORKSHEET DISASTER PROJECT NO. PA ID NO. DATE CATEGORY WELC010 123-99123- 05-01-2014 B FEMA 4145 - DR -CO 00 APPLICANT: WELD (COUNTY) WORK COMPLETE AS OF: 04-10-2014 0 °'t) Site 1 of 1 DAMAGED FACILITY: COUNTY: Weld Various bridge locations LOCATION: LATITUDE: LONGITUDE: 40.44654 -104.70192 Current Version: Various bridge sites DAMAGE DESCRIPTION AND DIMENSIONS: Current Version: The September 2013 heavy-intensity rainfalls caused the natural drainage courses to convey above average volumes of water. The Big Thompson, Poudre River. Little Thompson and South Platte River traverse through Weld County and were severely impacted by floodwaters causing the transport of sediment, rocks. trees and boulders along the drainage courses destroying improved private and public properties, roads, bridges, and culverts along its path. The aftermath of the flood waters resulted in the deposition of large quantities of sediment. fallen trees and infrastructure wreckage from improved public and private infrastructure along the natural stream channels. Such deposition resulted in the narrowing of loss of floodplain drainage pathways and blockages at bridges and culverts. Weld County determined that the sediment. fallen trees. and wreckage are hazards and pose a risk of flooding and damages to improved public infrastructure and private property during spring runoff if not removed from the stream channels. The primary reason for this removal is the immediate threat to bridges downstream. Weld County has identified 2 locations along the South Platte River. 2 locations along the Big Thompson River. 1 location along the Little Thompson, 1 location along the St. Vrain River and 1 location along the Poudre River where vegetative debris and trees will need to be moved to restore pre-disaster channel flow capacity and geometry in rivers and creeks. Treat assessment and estimated quantities as follows. Site 1 . BR 13/44A. bridge over Little Thompson River (40.31388, -104.94180) Approximately 100 CY of intermingled fallen trees are located upstream in the channel and along the banks would choke at the bridge, damaging the infrastructure. Two immediate adjacent residences could also be impacted. Site 2. BR61/54A. bridge over South Platte River (40.38372. - 104.48891 ) Approximately 25 fallen trees, plus approximately 100 CY of vegetative material. located under the bridge and upstream in the channel and along the banks would choke at the 61/54A Bridge, damaging the infrastructure. Site 3. BR53/58A, bridge over South Platte River (40.41262. -104.56348; Approximately 400 CY of intermingled fallen trees are located under the bridge and in the channel and along the banks would choke at the 53/58A Bridge. damaging the infrastructure. Site 4. BR 27.5/48A, bridge over Big Thompson River (40.33711 . -104.80300) Approximately 20 fallen trees (60CY) located upstream in the channel and along the banks would choke at the 61 /54A Bridge, damaging the infrastructure. Site 5. BR 17/50A, bridge over Big Thompson River (40.36291 . -104.90769) Approximately 250 CY of intermingled fallen trees are located under the bridge and in the channel and along the banks would choke at the Bridge. damaging the infrastructure. Site 6. BR 29/62A. bridge over Poudre River (40.44417. -104.79783) Approximately 12 fallen trees (30CY) located upstream in the channel and along the banks would choke at the Bridge. damaging the infrastructure. Residences immediately adjacent could also be impacted. Additionally the meadow to the SW historically floods during a 5-10 year flood. Site 7. CR 34/17A, bridge over St. Vrain River (40.23351 , -104.89843) Approximately 150 CY of fallen trees located upstream in the Channel and along the banks would choke at the bridge. damaging the infrastructure. SCOPE OF WORK: Current Version: FEMA validations forms are attached. Site locations map is attached. The County will competitively procure a contract for services. The State and FEMA have advised the County that procurement of services must be in conformance with requirements noted in CFR Part 13.36. The scope of work addressed in this project worksheet includes the use of contracted services to remove hazardous trees and vegetative material along 2 locations along the South Platte River. 2 location along the Big Thompson River , 1 location along the Poudre river. 1 location https://connect 1 .dhs.gov/emmie/,Danalnfo=isource.fema.net,SSL+dispatch Destination .do?... 6/ 1 1 /2014 Federal Emergency Management Agency E-Grants Page 11 of 16 along the St. Vrain River and 1 location along the Little Thompson. It is anticipated the removals from the stream will be performed by hydraulic excavators retrieving the material from stream and bringing it to a staging area near the roadway where the material will then be loaded in trucks and hauled to the permitted point of final deposal. Note: The final disposal site will be identified and the permitting documents will be secured, by the applicant after the contractor has been selected. The tipping fee cost estimate ($15/CY) is from the Greeley Organic Waste Center, in Greeley. The costs are estimated only due to the small scale of the operation and the lack of historical cost data from the applicant, the costs may appear high. Monitoring will be completed by temporary County employees. The monitoring duties will insure that only eligible material is removed, that the Rights of Entry are for the appropriate property and the tracking and quantification of debris to the final disposal site. WORK TO BE COMPLETED: The County engineer and public works official anticipates the following work to be performed at each site: 1 . BR 13/44A: Scope of work will include removal of approximately 100 CY of trees and vegetative debris, which would impact the structure and threaten 2 residences, from the streambed. And the hauling of approximately 100 CY of vegetative material from staging site at stream to the recycle center. 100 CY stream hazard removal @ $20/CY = $2,000 100 CY hauling from staging site to recycle center @ $20/CY = $2,000 Tipping fees @ $15/CY x 100 = $1 ,500 County Monitor @ $40.00/hr. (including mileage) x 16 hours = $640 Mobilization & Demobilization: $1 ,100/Site Total site cost = $7,240 2. BR 61/54A: Scope of work will include removal of 25 trees (100 CY) and approximately 100 CY of scattered vegetative material that would impact the structure, from the stream. And the hauling of approximately 200 CY of vegetative material from staging site at stream to the recycle center. 200 CY stream hazard removal @ $20/CY = $4,000 200 CY hauling from staging site to recycle center @ $20/CY = $4,000 Tipping fees @ $15/CY x 200 = $3,000 County Monitor @ $40.00/hr. (including mileage) x 16 hours = $640 Mobilization & Demobilization: $1 , 100/Site Total site cost = $12,740 3. BR 53/58A: Scope of work will include removal of approximately 400 CY of scattered vegetative material that would impact the structure, from the stream. And the hauling of approximately 400 CY of vegetative material from staging site at stream to the recycle center. 400 CY stream hazard removal @ $20/CY = $8,000 400 CY hauling from staging site to recycle center @ $20/CY = $8,000 Tipping fees @ $15/CY x 400 = $6,000 County Monitor @ $40.00/hr. (including mileage) x 16 hours = $640 Mobilization & Demobilization: $1 ,100/Site Total site cost = $23,740 4. BR 27.5/48A: Scope of work will include removal of 20 trees (approximately 60 CY) that would impact the structure, from the stream. And the hauling of approximately 60 CY of vegetative material from staging site at stream to the recycle center. 60 CY stream hazard removal @ $20/CY = $1 ,200 60 CY hauling from staging site to recycle center @ $20/CY = $1 ,200 Tipping fees @ $15/CY x 60 = $900 County Monitor @ $40.00/hr. (including mileage) x 16 hours = $640 Mobilization & Demobilization: $1 ,100/Site Total site cost = $5,040 5. BR 17/50A: Scope of work will include removal of approximately 250 CY of scattered trees and vegetative material that would impact the structure, from the stream. And the hauling of approximately 250 CY of vegetative material from staging site at stream to the recycle center. 250 CY stream hazard removal @ $20/CY = $5,000 250 CY hauling from staging site to recycle center @ $20/CY = $5,000 Tipping fees @ $15/CY x 250 = $3,750 County Monitor @ $40.00/hr. (including mileage) x 16 hours = $640 Mobilization & Demobilization: $1 ,100/Site Total site cost = $15,490 6. BR 29/62A: Scope of work will include removal of 12 trees (approximately 30 CY) that would impact the structure, from the stream. And the hauling of approximately 30 CY of vegetative material from staging site at stream to the recycle center. 30 CY stream hazard removal @ $20/CY = $600 30 CY hauling from staging site to recycle center @ $20/CY = $600 Tipping fees@$15/CYx30 = $450 County Monitor @ $40.00/hr. (including mileage) x 8 hours = $320 Mobilization & Demobilization: $1 ,100/Site 7. BR 34/17A: Scope of work will include removal of approximately 150 CY of fallen trees that would impact the structure. And hauling of approximately 150CY of vegetative material from staging site at stream to the recycle center. 150CY stream hjazard removal @ $20/CY = $3,000 150 CY hauling from staging site to recycle center @ $20/CY = $3,000 Tipping Fees @ $15/CY x 150 = $2,250 County Monitor @ $40/hr (including mileage) x 16hrs = $640 Mobilization and Demobilization: $1 ,100/Site https://connect I .dhs.gov/emm ie/,Danalnfo=isource.fema.net,SSL+dispatchDestination.do?. . . 6/ 11 /2014 - Federal Emergency Management Agency E-Grants Page 12 of 16 Total site Cost = $9,990 Total site cost = 53.070 Totals: 1 . 190 CY stream hazard removal @ $20/CY = $23.800 1 . 190 CY hauling from staging site to recycle center @ $20/CY = $23,800 Tipping fees @ $15/CY x 1 , 190 = $17,850 Mobilization & Demobilization 6 sites: $ 1 , 100 x 7 sites = $7,700 County Monitor @ $40.00/hr. (including mileage) x 104 hours = $4,160 Total Estimated Cost: $77.310 Direct Administrative Cost (DAC): Applicant is estimating 10.0 hours related to the 6 sites noted in this PW. DAC costs are related to conducting site visits, collection of data required, or similar tasks required for the production of this PW. The County anticipates 10 hours at S50.61 /hr. (Town Public Works Civil Engineer II includes fringe) = $506. 10 Total Cost: $77.816.10 Notes: The applicant must obtain and comply with all required federal, tribal, state. and local permits including, but not limited to. those required by CWA Sections 404, 402. and 401 : as well as comply with applicable state and local solid waste regulations. floodplain development ordinances. guidelines for protection of fish and wildlife resources. etc. For example. hazards removed from waterways should be handled or stored in a manner that will prevent release of material back into streams and surface waters. and prevent erosion and transportation of sediment. Construction and demolition materials (including hazardous materials) should be handled and disposed of in accordance with applicable state and local solid-waste regulations. Floatable hazards should be removed from the floodplain or anchored in a way to prevent release back into the waterway. Upstream and downstream impacts due to modification of the floodplain should be identified through H&H analysis to ensure no further harm is done. Standard best management practices (BMP) to prevent erosion, sedimentation, contamination, and spread of noxious weeds should be implemented. Appropriate regulatory agencies should be contacted for additional information about specific regulations and requirements. Removal of flood related hazards from streams has the potential to affect federally listed threatened and endangered (T&E) species and their habitat. In order to avoid and minimize potential impacts applicants should implement conservation measures provided by USFWS to the extent possible. Conservation measures include, but are not limited to: locate access routes. staging areas. etc. within previously disturbed areas: avoid disturbing or burying any existing riparian (streamside) habitat: restore any disturbed areas using native riparian plant species to prevent erosion, integrate native vegetation into rip rap slope protection. avoid fragmenting or isolating riparian corridors or wetlands, and identify areas of ground disturbance and conservation measures implemented. RIGHTS OF ENTRY ON PRIVATE PROPERTY: The County must secure permission from the private property owners to remove hazards from streams which flow through the private property. When removing debris from private property or entering private property to remove hazards, in addition to the general assertions of corporate indemnification of FEMA from the County: the County must also secure indemnification of FEMA from the private property owners. Changes in Scope: The applicant must notify the state if there are any changes in the SOW prior to starting the repairs. Failure to notify the State Division of Emergency Services may jeopardize receipt of federal funds. RECORD RETENTION: Complete records and cost documents for all approved work must be maintained for at least 3 years from the date the last project was completed or from the date final payment was received. whichever is later. Applicant is responsible for retention of all documentation associated with this project. PROCUREMENT: The applicant is required to adhere to State Government Procurement rules and regulations and maintain adequate records to support the basis for all purchasing of goods and materials and contracting services for projects approved under the Public Assistance program. as stated in 44 CFR 13.36. The applicant has advised they have/will follow their normal procurement procedures. PERMITS: The PA Project Specialist has advised the Applicant that it is their responsibility to obtain all applicable local, state and federal permits prior to any construction or debris disposal activity referenced on this project. Applicant has also been advised that the lack of obtaining and maintaining these documents may jeopardize funding. INSURANCE: The applicant is aware that all projects are subject to an insurance review as stated in 44 C.F.R. Sections 206.252 and 206.2531 applicable an insurance determination will be made either as anticipated proceeds or actual proceeds in accordance with the applicant's insurance policy that may affect the total amount of the project. Pursuant to DAP9525.9 sub-grantee is requesting direct administrative costs that are directly chargeable to this specific project. Associated eligible work is related to administration of the PA project only and in accordance with 44 CFR 13.22. These costs are treated consistently and uniformly as direct costs in all federal awards and other sub-grantee. Does the Scope of Work change the pre-disaster conditions at the site? Yes No Special Considerations included? Yes No Hazard Mitigation proposal included? Yes No Is there insurance coverage on this facility? Yes No PROJECT COST ITEM CODE NARRATIVE QUANTITY/UNIT UNIT PRICE COST *** Version 0 *** Work To Be Completed 1 9999 Hazard removal from Stream 1190/CY $ 20.00 $ 23, 800.00 2 9999 Haul debris to recycle center 1190/CY $ 20.00 $ 23,800. 00 3 9999 Tipping Fees 1190/CY $ 15.00 $ 17. 850. 00 4 9999 Mobilize and Demobilize 7/EA $ 1 . 100.00 $ 7.700. 00 5 9999 Temp. Labor and Mileage 104/HR $ 40.00 $ 4, 160.00 6 9901 Direct Administrative Costs 1 /LS $ 506. 10 $ 506. 10 (Subgrantee) TOTAL COST $ 77, 816. 10 https://connect I .dhs.gov/emm ie/,Danalnfo=isource.fema.net,SSL+dispatchDestination .do?... 6/ 11 /2014 Federal Emergency Management Agency E-Grants Page 13 of 16 PREPARED BY KENT H ANDERSON TITLE Project Specialist SIGNATURE APPLICANT REP. Roy Rudisill TITLE Director OEM SIGNATURE WELD (COUNTY) : PA-08-CO-4145-PW-00965 Conditions Information Review Name Condition Type Condition Name Description Monitored Status This review does not address all federal. state and local requirements. Acceptance of federal funding requires Standard recipient to comply with all Final Review Other (EHP) Condition #2 federal. state and local laws. No Approved Failure to obtain all appropriate federal. state and local environmental permits and clearances may jeopardize federal funding. Any change to the approved Standard scope of work will require re- Final Review Other (EHP) Condition #1 evaluation for compliance with No Approved NEPA and other Laws and Executive Orders. If during the repair process any evidence of prehistoric, historic or architecture interest are discovered, the applicant and his designated contractor shall stop work immediately , notify National Historic FEMA. Colorado State Historic Final Review Other (EHP) Preservation Act Preservation Office. and the No Approved (NHPA) Colorado State Archaeologist and take all reasonable measures to protect the items in a matter sufficient to avoid additional harm until the significance of the discovery can be determined. Material must be appropriately State Hazardous disposed of or recycled in a Final Review Other (EHP) Materials and manner consistent with CDPHE No Approved Solid Waste Laws solid waste disposal guidelines. Material must not be placed in a floodplain or wetland. The applicant is responsible for verifying and compliance with all permit requirements, including permit conditions. pre- construction notification Final Review Other (EHP) requirements and regional No Approved conditions as provided by the US Army Corps of Engineers (USACE). The applicant is responsible for implementing , Clean Water Act monitoring . and maintaining all https://connectl .dhs.gov/emm ie/,Danalnfo=isource.fema.net,SSL+dispatch Destination.do?... 6/ 11 /2014 Federal Emergency Management Agency E-Grants Page 14 of 16 (CWA) Best Management Practices (BMP's) and Pre-Construction Notification (PCN) conditions of applicable Nation Wide Permits (NWP). This is to include any requirements per the Colorado Department of Public Health and Environment 401 Water Quality Certification for Clean Water Act permits. If ground disturbing activities occur during construction. applicant will monitor ground Final Review Other (EHP) Standard disturbance and if any potential Condition #3 archeological resources are No Approved discovered. will immediately cease construction in that area and notify the State and FEMA. This review does not address all federal. state and local requirements. Acceptance of federal funding requires Standard recipient to comply with all EHP Review Other (EHP) Condition #2 federal. state and local laws. No Recommended Failure to obtain all appropriate federal. state and local environmental permits and clearances may jeopardize federal funding. Any change to the approved Standard scope of work will require re- EHP Review Other (EHP) Condition #1 evaluation for compliance with No Recommended NEPA and other Laws and Executive Orders. If during the repair process any evidence of prehistoric, historic or architecture interest are discovered. the applicant and his designated contractor shall stop work immediately. notify National Historic FEMA, Colorado State Historic EHP Review Other (EHP) Preservation Act Preservation Office. and the No Recommended (NHPA) Colorado State Archaeologist and take all reasonable measures to protect the items in a matter sufficient to avoid additional harm until the significance of the discovery can be determined. Material must be appropriately State Hazardous disposed of or recycled in a EHP Review Other (EHP) Materials and manner consistent with CDPHE solid waste disposal guidelines. No Recommended Solid Waste Laws Material must not be placed in a floodplain or wetland. The applicant is responsible for verifying and compliance with all permit requirements. including permit conditions. pre- https://connect I .(11-ts.gov/emIll ie/,Danal n lo=isource.fema.net,SSL+dispatch Destination .do?. .. 6/ 11 /20 14 Federal Emergency Management Agency F-Grants Page 15 of 16 construction notification requirements and regional conditions as provided by the US Army Corps of Engineers (USACE). The applicant is responsible for implementing , monitoring. and maintaining all Clean `hater Act Best Management Practices EHP Review Other (EHP) Clean (BMP.$) and Pre-Construction No Recommended Notification (PCN) conditions of applicable Nation Wide Permits (NWP). This is to include any requirements per the Colorado Department of Public Health and Environment 401 Water Quality Certification for Clean Water Act permits. If ground disturbing activities occur during construction. applicant will monitor ground EHP Review Other (EHP) Standard disturbance and if any potential No Recommended Condition #3 archeological resources are discovered. will immediately cease construction in that area and notify the State and FEMA. Internal Comments No. Queue User Date/Time Reviewer Comments Final Reviewer finds eligible the application and approves the funding of this project worksheet based on the applicant PALACIO 06-09-2014 having performed all required procurement procedures. 7 Final Review JOSE 06:23 PM perform all required special considerations recommendations GMT such as permits to address EHP considerations and securing all actual cost documentation for the financial reconciliation of this project. Task Force Leader- J. Palacio 06/09/2014 Cat B. 0% complete. Weld County. Weld County. The applicant will contract to remove flood deposited in-stream hazardous tree and vegetative debris with hydraulic excavators. stage the material in road way right of ways, and haul the material to the point of disposal. The in-stream debris poses a risk of flooding and damages to public infrastructure and private property. - cwalz123 - 05/14/2014 17:34:41 GMT The Denver regulatory office is requiring that an emergency permit be obtained for all flood recovery work that takes place in Waters of the US. According to the USACE email, the 06-05-2014 applicant obtained confirmation that no permit would be EAKINS required on 04/25/2014. - cwalz123 - 05/14/2014 17: 39 : 32 6 EHP Review �,NN 02:41 PM q GMT GMT Emergency protective measures, per 44 CFR Part 9. 5(c) (1 ), are exempt from the 8-step process and no further wetland review is required. - cwalz123 - 05/14/2014 17:41 :45 GMT The entire community will benefit from the completion of this project. - cwalz123 - 05/14/2014 17:42:03 GMT Work includes emergency protective measures. Consultation was conducted with USFWS on 9/24/2013 during which time FEMA notified the USFWS of the disaster activities and the USFWS provided recommendations on how to avoid or minimize take as emergency activities are carried out. - cwalz123 - 05/14/2014 17:35: 19 GMT https://connect I .dhs.gov/emmie/,Danalnfo=isource.fema.net,SSL+dispatch Destination .do'?... 6/ 11 /20 I4 Federal Emergency Management Agency E-Grants Page 16 of 16 Work involves removal. staging. transporting, and/or disposal of debris. - cwalz123 - 05/14/2014 17:40:47 GMT ESA review: Please change the USFWS Conservation Measures attachment to a pdf document. Emergency protective measures. per 44 CFR Part9. 5(c) (1 ). are exempt from the 8-step process and no further floodplain review is required. - cwalz123 - 05/14/2014 17:41 :34 GMT FEMA has determined in consultation with the State Historic Preservation Officer (SHPO) that the scope of work for this project will have no adverse effect on historic or archeological properties. SHPO approved letter dated 5/30/2014 is attached. - cwalz123 - 05/30/2014 20:07:27 GMT A review of the documentation provided has identified that Weld County is insured for property damages through : Colorado Counties Casualty and Property Pool, Policy Number 05- 19-2014 020412751 . 5 Insurance JOHNSON 05:44 PM This policy does not provide coverage for the debris removal Review KENNETH GMT as described in this Project Worksheet (PW). There will not be an insurance reduction for this PW. The eligible costs for this PW are funded through Sec 403. Essential Assistance (42 U.S.C. 5170b) (a) (3) (D) of the Stafford Act and does not require an insurance requirement. A review of the documentation provided has identified that Weld County is insured for property damages through . Colorado Counties Casualty and Property Pool, Policy Number 05- 19-2014 020412751 . 4 Insurance JOHNSON 12 : 50 PM This policy does not provide coverage for the debris removal Review KENNETH GMT as described in this Project Worksheet (PW). There will not be an insurance reduction for this PW. The eligible costs for this PW are funded through Sec 403. Essential Assistance (42 U. S.C. 5170b) (a) (3) (D) of the Stafford Act and does not require an insurance requirement. 5/16/14 The PW has been revised to add Site 7. including a Initial Review SPAHR 05-16-2014 revised cost. Mark Spahr FEMA PAC 3 (EHP MARK 10:03 PM Rework) GMT 5/16/14 Updated to change Bridge Reference number for Site 7. Mark Spahr, FEMA PAC Initial Review SPAHR 05- 16-2014 5/16/14 The PW has been revised to add Site 7. including a 2 Rework) MARK GMT PM revised cost. Mark Spahr FEMA PAC A review of the documentation provided has identified that Weld County is insured for property damages through; Colorado Counties Casualty and Property Pool, Policy Number 05-01 -2014 020412751 . 1 Insurance JOHNSON 04 : 10 PM This policy does not provide coverage for the debris removal Review KENNETH GMT as described in this Project Worksheet (PW). There will not be an insurance reduction for this PW. The eligible costs for this PW are funded through Sec 403. Essential Assistance (42 U .S.C. 5170b) (a) (3) (D) of the Stafford Act and does not require an insurance requirement. https://connect 1 .dhs.gov/emm ie/,DanaInfo=isourcefema.net.SSL+dispatchDestination.do?. . . 6/ 1 1 /2014 Federal Emergency Management Agency E-Grants Page 1 of 12 ' Pm-08 P Applicant Name: Application Title: WELD (COUNTY) WELCO34 - FHWA CR53 Period of Performance Start: Period of Performance End: 09-14-2013 09-14-2014 Subgrant Application - Entire Application Application Title: WELCO34 - FHWA CR53 Application Number: PA-08-CO-4145-PW-00830(0) Application Type: 5ubgrant Application (PW) Preparer Information Prefix First Name JUSTIN Middle Initial Last Name GRAHAM Title Debris Specialist Agency/Organization Name FEMA- DHS Address 1 9200 E. Mineral Ave. Address 2 City Centenial State CO Zip 80112 Email justin.graham@associates.fema. dhs.gov Is the application preparer the Point of Contact? No Point of Contact Information Prefix Mr. First Name Roy Middle Initial Last Name Rudisill Title Director- OEM Agency/Organization Weld County Address 1 1150 O Street Address 2 City Greeley State CO ZIP 80632 https://connect I .dhs.gov/emm ie/,Dana(nfo=isource.fema.net,SSL+dispatchDestination.do?... 5/7/2014 Federal Emergency Management Agency E-Grants Page 2 of 12 Phone 970-304-6540 Fax Email rrudisill@weldgov.com Alternate Point of Contact Information Prefix First Name Middle Initial Last Name Title Agency/Organization Address 1 Address 2 City State ZIP Phone Fax Email Project Description Disaster Number: 4145 Pre-Application Number: PA-08-CO-4145-RPA-0088 Applicant ID: 123-99123-00 Applicant Name: WELD (COUNTY) Subdivision: Project Number: WELCO34 Standard Project Number/Title: 299 - Emergency Protective Measures Please Indicate the Project Type: Neither Alternate nor Improved Application Title: WELCO34 - FHWA CR53 Category: B. PROTECTIVE MEASURES Percentage Work Completed? 100. 0 % As of Date: 12-05-2013 Comments The applicant must notify the state if there are any changes in the scope of work prior to starting the repairs. Failure to notify the State Division of Emergency Management may jeopardize receipt of federal funds. Attachments Damage Facilities (Part 1 of 2) Facility Site Number Facility Name Address County City State ZIP Previously Action Damaged? https://connect I .dhs.gov/emm ie/,Danalnfo=isource.fema.net,SSL+dispatchDestination .do?. .. 5/7/2014 Federal Emergency Management Agency E-Grants Page 3 of 12 1 CR 53 Bridge 53/ 58A County Rd 53 Weld Kersey CO 80644 No Comments Pursuant to DAP9525. 9 subgrantee is requesting direct administrative costs that are directly chargeable to this specific project. Associated eligible work is related to administration of the PA project only and in accordance with 44 CFR 13.22. These costs are treated consistently and uniformly as direct costs in all federal awards and other subgrantee activities and are not included in any approved indirect cost rates. Note. photos 6 and 7 incorrectly identify disposal site. These photos should be omitted from the file. The actual location for disposal of the woody debris is at 27125 CR 1 /2. Greeley, CO 80631 . GPS 40.417178. -104. 514258. Attachments Document Hard Copy User Date Type Description File File Name Action Reference WELCO34. Attachment 2. JUSTIN 03-23- Additional Letter Signed by Landowner Permission To Vie w GRAHAM 2014 Information Property Owner Place Vegetative Debris at his property. . pdf(32. 97 kb) ROE Signed By WELCO34. Attachment 6. JUSTIN 03-23- Additional Property Owner ROE for Private Property yie ,w GRAHAM 2014 Information Where Repairs Work Site ROE. pdf(36. 92 kb) Were Made PA Guidance 3 WELCO34. Attachment 4, PA JUSTIN 03-23- Additional Making Debris Guidance 3 - Permanent Vie spi GRAHAM 2014 Information Removal at A Work versus Debris Removal Bridge Cat B 10. 31 . 13.pdf( 111 . 91 kb) JUSTIN 03-26- Map Maps & Photos WELCO34. Attachment 7. View GRAHAM 2014 Maps & Photos.pdf(3.93 Mb) MARK 04-07- WELCO34 Debris WELCO34 Debris disposal SPAHR 2014 Map disposal site location. pdf(271 .96 kb) View MARK 04-10- Project WELCO02 Signed WELCO 34 signed.pdf( 1 .68 View SPAHR 2014 Worksheet 90-91 Mb) Facility Name: CR 53 Bridge 53/ 58A Address 1 : County Rd 53 Address 2. County: Weld City: Kersey State: CO ZIP: 80644 Was this site previously damaged? No Percentage Work Completed? 100. 00 % PA-08-CO-4145-P W-00830(0): County Rd 53 at Bridge 53/58A Location : PA-08-CO-4145-PW-00830(0): A major disaster. DR-4145-CO. with a disaster period of September 11 to hops://connect 1 .dhs.gov/emm ie/,Danalnfo=isource. fema.net,SSL+dispatch Destination .do?... 5/7/20 14 - - Federal Emergency Management Agency E-Grants Page 4 of 12 September 30. was declared on September 13. 2013. During the incident period of September 11 and September 30. 2013. torrential rains resulted in raging torrents across Weld County, spilling flood water from the South Platte River and nearby streams. creeks and reservoirs. washed debris down rivers, inundating bridges. jamming debris at supports . and abutments. throughout the County. Damaged facility with debris is on CR53 at a county maintained bridge on an FHWA road. Bridge #53 58 A on County Road 53 North of CR58 GPS : 40.410797, -104. 563690 Damage Description and Along County Road 53 at Bridge 53 58A, floodwaters at the South Platte Dimensions: River deposited 2100 CYs ( 75ft x 44ft x 17ft = 56. 100 / 27 = 2077 rounded to 2100) of vegetative debris. along the bridge. on the County Road right of way. Debris was deposited along the bridge supports threatening the structure. The debris was a hazard to the bridge facility, contributing to site permanent roadway damage. as a jam creating extreme lateral pressure on the abutment (See photo 1 & 2). This debris is included in this project work sheet as Category B damage under Guidance 3 (See attachment 4. Guidance 3 Memo). PA-08-CO-4145-PW-00830(0): Scope of Work This project is part of an FHWA project. Roger Jones, Infrastructure Branch Director 4145 DR CO has determined that it is appropriate to split out a line item for removal of debris from a project funded by the FHWA for permanent road repair and fund the removal of debris under public assistance funding. Applicant hired Kehn Construction (See attachment 1 , Contract with Kehn Construction). to perform permanent repairs at the bridge, with debris removal in this PW scope of work. completed contiguous to an area of permanent work. Debris removal was accomplished incidental to permanent work (See attachment 4. Guidance 3) included in this Category B project work sheet. Contract Costs: Work Completed: The applicant responded to the disaster at the FHWA bridge with contract services. Contractor, making permanent repairs at the site removed 2100 CYs of vegetative debris (See photo 3). Debris was removed from the bridge and river bank not requiring equipment in the waterway. Contractor utilized equipment to remove debris and place it in dump trucks hauling it to private property at 27125 cr 1 /2. Greeley, CO 80631 . GPS 40.417178, -104. 514258 (See attachment 2. Letter From Property Owner & Attachment 6. Right of Entry ROE with Hold Harmless). free of charge. Debris will be recycled for use by the property owner as firewood . Debris was removed by the contractor at a cost of $12 per CY with a total cost of $25,200 (2100CY x $12 = $25,200) for 2100CYs of material. Debris CY price includes disposal. Total Contract Cost is $25,200 (See attachments 3, Kehn Final Quantities). Scope Note: The total project amount for permanent repairs as presented to FHWA, for financing in their program. with the $25.200 included in this project work sheet subtracted, is $513, 036.83. The total invoice is included as an attachment to this project work sheet (See attachment 3. Kehn Final Invoice). https://connect I .dhs.gov/emm ie/, Danalnfo=isource. fema.net,SSL+dispatch Destination.do?... 5/7/2014 Federal Emergency Management Agency E-Grants Page 5 of 12 Direct Administrative Costs: The sub grantee is requesting reimbursement for Direct Administrative Costs (DAC) directly chargeable to this specific project. Associated eligible work is related administration of the PA project only and in accordance with 44 CFR 13.22. These costs are treated consistently and uniformly as direct costs in all federal awards and other sub grantee activities and are not included in any approved indirect cost rates. At the time this project work sheet was completed the applicant had not presented DAC costs. Record Retention : Complete records and cost documents for all approved work must be maintained for at least 3 years from the date the last project was completed or from the date final payment was received. whichever is later. Applicant is responsible for retention of all documentation associated with this project. Supporting Documentation: 100% of the documentation to support this project has been reviewed and verified by the Applicant and Project Specialist for eligibility and Scope of Work: correctness. Procurement: The Applicant is required to adhere to Weld County procurement policy and maintain adequate records to support the basis for all purchasing of goods and materials and contracting services for projects approved under the Public Assistance program. as stated in 44 CFR 13.36. Applicant received bids. as indicated in the contract agreement (See attachment 1 . Contract With Kehn Construction). for this project and has maintained a record of bids received. Monitoring: The applicant self-monitored debris removal operations by utilizing force account labor. Hazard Mitigation: This project work sheet is emergency work and no hazard mitigation opportunities have been identified. Hazard Mitigation Proposal Is effective mitigation feasible on this site? No If you answered Yes to the above question. the next question is required Will mitigation be performed on this site? If you answered Yes to the above question. the next question is required Do you wish to attach a Hazard Mitigation Proposal? If you answered Yes to the above question. the next two questions are required Please provide the Scope of Work for the estimate: (maximum 4000 characters) Would you like to add the Hazard Mitigation No Proposal as a cost line item to the project cost? GIS Coordinates https://connect 1 .dhs.gov/em m ie/,Danal n fo=isource.fema.net,SSL+dispatch Destination .do?... 5/7/2014 -, — Federal Emergency Management Agency E-Grants Page 6 of 12 Project Location Latitude Longitude CR53 North of CR58 40.410797 -104.56369 Special Considerations 1 . Does the damaged facility or item of work have insurance coverage and/or is it an insurable No risk (e.g. , buildings. equipment. vehicles, etc)? 2. Is the damaged facility located within a floodplain or coastal high hazard area and/or does it No have an impact on a floodplain or wetland? 3. Is the damaged facility or item of work located within or adjacent to a Coastal Barrier No Resource System Unit or an Otherwise Protected Area? 4. Will the proposed facility repairs/reconstruction change the pre-disaster conditions (e.g. , No footprint. material. location . capacity. use of function)? 5. Does the applicant have a hazard mitigation proposal or would the applicant like technical No assistance for a hazard mitigation proposal? 6. Is the damaged facility on the National Register of Historic Places or the state historic No listing? Is it older than 50 years? Are there more. similar buildings near the site? 7. Are there any pristine or undisturbed areas on, or near, the project site? Are there large No tracts of forestland? 8. Are there any hazardous materials at or adjacent to the damaged facility and/or item of No work? 9. Are there any other environmental or controversial issues associated with the damaged Yes facility and/or item of work? If you would like to make any comments. please enter them below. (maximum 4000 characters) The applicant and/or their contractors must handle, stage, store and dispose of debris in accordance with applicable federal. state and local permits and regulations, and follow specific guidance provided by Colorado Department of Public Health and Environment (CDPHE). I've also attached a copy of the 'Debris Management Information Form' we worked up with Tom Bush. It's intended to help us speed up PW review and verify that the applicants are aware of the requirements and intend to comply. The applicant and/or their contractors must obtain and comply with the appropriate federal, state and local permits, including those issued by US Army Corps of Engineers (USAGE) under Sec. 404 of the Clean Water Act, and are responsible for contacting the USACE Denver Regulatory Office at (303) 979-4120 to determine if flood-related activity lies within the Corps' regulatory jurisdiction. Attachments Mitigation section is not applicable for your project category. Cost Estimate Is this Project Worksheet for (Preferred) Repair Sequence Code Material and/or Unit Unit of Unit Price Subgrant Type Cost Action Description Quantity Measure Budget Class Estimate *** Version 0 **'F Other 1 0000 Work Completed Other $ 0.00 2 9003 Contract Costs 1 LS 25,200. 00 CONTRACTUAL Other $ 25,200. 00 https://connectl .dhs.gov/emm lei, Danal n to=isource.fema.net,SSLA-d ispatc h Destination .do'?.. . 5/7/2014 Federal Emergency Management Agency E-Grants Page 7 oi l Direct INDIRECT 3 9902 Administrative 1 LS $ 0. 00 CHARGES Other $ 0.00 Costs (Grantee) Total Cost : $ 25,200.00 Insurance Adjustments (Deductibles. Proceeds and Settlements) - 5900/5901 Material and/or Unit Unit of Unit Subgrant Cost Sequence Code Description Quantity Measure Price Budget Type Estimate Action Class Total Cost : $ 0.00 Total Cost Estimate: $ 25,200.00 (Preferred Estimate Type + Insurance Adjustments) Comments Attachments User Date Document Description Hard Copy File Name Action Type File Reference JUSTIN 03-23- Contract Kehn Contract WELCO34. Attachment 1 . GRAHAM 2014 Document Document Kehn Construction View Contract.pdf(1 .60 Mb) JUSTIN 03-23- Additional Final Quantities For WELCO34. Attachment 3. GRAHAM 2014 Information 2100 CYs Debris Kehn Final Quantities.pdf Vie • Removal (22. 87 kb) JUSTIN 03-23- Additional Cost Summary Work WELCO34. Attachment 5. View GRAHAM 2014 Information Completed Cost Summary. pdf(10. 96 kb) Existing Insurance Information Insurance Type Policy No. Bldg/Property Content Insurance Deductible Years Amount Amount Amount Amount Required Comments Attachments Comments and Attachments Name of Section Comment Attachment The applicant must notify the state if there are any changes in the Project Description scope of work prior to starting the repairs. Failure to notify the State Division of Emergency Management may jeopardize receipt of federal funds. WELCO34. Attachment 2, Landowner Permission To Place Vegetative Debris at his property. .pdf https://connect I .dhs.gov/emm ie/,Danalnto=isource.tema.net,SSL+dispatch Destination.do?.. . 5/7/20I 4 Federal Emergency Management Agency E-Grants Page 8 of 12 WELCO34, Attachment 6. ROE for Private Property Work Pursuant to DAP9525. 9 subgrantee is requesting direct Site ROE.pdf administrative costs that are directly chargeable to this specific WELCO34. project. Associated eligible work is related to administration of the Attachment 4. PA PA project only and in accordance with 44 CFR 13.22. These costs Guidance 3 - Damage Facilities are treated consistently and uniformly as direct costs in all federal Permanent Work awards and other subgrantee activities and are not included in any versus Debris approved indirect cost rates. Note, photos 6 and 7 incorrectly Removal 10. 31 . 13.pdf identify disposal site. These photos should be omitted from the file. WELCO34, The actual location for disposal of the woody debris is at 27125 CR Attachment 7. Maps & 1 /2. Greeley. CO 80631 . GPS 40.417178, -104.514258. Photos.pdf WELCO34 Debris disposal location.pdf WELCO 34 signed.pdf WELCO34, Attachment 1 , Kehn Construction Contract.pdf Cost Estimate WELCO34, Attachment 3, Kehn Final Quantities.pdf WELCO34, Attachment 5, Cost Summary.pdf As described in 44 CFR Section 13.42. applicant must maintain all work-related records for a period of three (3) years from applicant WELCO34, Form 90-91 closure (final payment). All records relative to this project Attachment 8, Damage worksheet are subject to examination and audit by the State, Description & Scope FEMA. and the Comptroller General of the United States and must WELCO34.docx reflect work related to disaster specific costs. TE 4145 All Cat A and Application Level B through 9-14- 2014.pdf Bundle Reference # (Amendment #) Date Awarded PA-08-CO-4145-State-0044(43) 04-15-2014 Subgrant Application - FEMA Form 90-91 Note: The Effective Cost Share for this application is 75% FEDERAL EMERGENCY MANAGEMENT AGENCY PROJECT WORKSHEET DISASTER PROJECT NO. PA ID NO. DATE CATEGORY WELCO34 123-99123- 03-26-2014 B FEMA 4145 - DR -CO 00 APPLICANT: WELD (COUNTY) WORK COMPLETE AS OF: 12-05-2013 100 % Site 1 of 1 DAMAGED FACILITY: COUNTY: Weld CR 53 Bridge 53/ 58A LOCATION: LATITUDE: LONGITUDE: https://connect I .dhs.gov/em m ie/,Danalnfo=isource.fema.net,SSL+dispatch Destination .do?. . . 5/7/20 14 Federal Emergency Management Agency E-Grants Page 9 of 12 40.410797 -104.56369 PA-08-CO-4145-PW-00830(0): County Rd 53 at Bridge 53/58A DAMAGE DESCRIPTION AND DIMENSIONS: PA-08-CO-4145-PW-00830(0): A major disaster, DR-4145-CO, with a disaster period of September 11 to September 30, was declared on September 13, 2013. During the incident period of September 11 and September 30, 2013, torrential rains resulted in raging torrents across Weld County, spilling flood water from the South Platte River and nearby streams, creeks and reservoirs, washed debris down rivers, inundating bridges, jamming debris at supports , and abutments, throughout the County. Damaged facility with debris is on CR53 at a county maintained bridge on an FHWA road. Bridge #53 58 A on County Road 53 North of CR58 GPS: 40.410797, -104.563690 Along County Road 53 at Bridge 53 58A, floodwaters at the South Platte River deposited 2100 CYs ( 75ft x 44ft x 17ft = 56,100 / 27 = 2077 rounded to 2100) of vegetative debris, along the bridge, on the County Road right of way. Debris was deposited along the bridge supports threatening the structure. The debris was a hazard to the bridge facility, contributing to site permanent roadway damage, as a jam creating extreme lateral pressure on the abutment (See photo 1 & 2). This debris is included in this project work sheet as Category B damage under Guidance 3 (See attachment 4, Guidance 3 Memo). SCOPE OF WORK: PA-08-CO-4145-PW-00830(0): Scope of Work This project is part of an FHWA project. Roger Jones, Infrastructure Branch Director 4145 DR CO has determined that it is appropriate to split out a line item for removal of debris from a project funded by the FHWA for permanent road repair and fund the removal of debris under public assistance funding. Applicant hired Kehn Construction (See attachment 1 , Contract with Kehn Construction), to perform permanent repairs at the bridge, with debris removal in this PW scope of work, completed contiguous to an area of permanent work. Debris removal was accomplished incidental to permanent work (See attachment 4, Guidance 3) included in this Category B project work sheet. Contract Costs: Work Completed: The applicant responded to the disaster at the FHWA bridge with contract services. Contractor, making permanent repairs at the site removed 2100 CYs of vegetative debris (See photo 3).Debris was removed from the bridge and river bank not requiring equipment in the waterway. Contractor utilized equipment to remove debris and place it in dump trucks hauling it to private property at 27125 cr 1/2, Greeley, CO 80631 , GPS 40.417178. -104.514258 (See attachment 2, Letter From Property Owner & Attachment 6, Right of Entry ROE with Hold Harmless), free of charge. Debris will be recycled for use by the property owner as firewood. Debris was removed by the contractor at a cost of $12 per CY with a total cost of $25,200 (2100CY x $12 = $25,200) for 2100CYs of material. Debris CY price includes disposal. Total Contract Cost is $25,200 (See attachments 3, Kehn Final Quantities). Scope Note: The total project amount for permanent repairs as presented to FHWA, for financing in their program, with the $25,200 included in this project work sheet subtracted, is $513,036.83. The total invoice is included as an attachment to this project work sheet (See attachment 3, Kehn Final Invoice). Direct Administrative Costs: The sub grantee is requesting reimbursement for Direct Administrative Costs (DAC) directly chargeable to this specific project. Associated eligible work is related administration of the PA project only and in accordance with 44 CFR 13.22. These costs are treated consistently and uniformly as direct costs in all federal awards and other sub grantee activities and are not included in any approved indirect cost rates. At the time this project work sheet was completed the applicant had not presented DAC costs. Record Retention: Complete records and cost documents for all approved work must be maintained for at least 3 years from the date the last project was completed or from the date final payment was received, whichever is later. Applicant is responsible for retention of all documentation associated with this project. Supporting Documentation: 100% of the documentation to support this project has been reviewed and verified by the Applicant and Project Specialist for eligibility and correctness. Procurement: The Applicant is required to adhere to Weld County procurement policy and maintain adequate records to support the basis for all https://connect I .dhs.gov/emmie/,DanaInfo=isource.fema.net,SSL+dispatchDestination.do?... 5/7/2014 Federal Emergency Management Agency E-Grants Page 10 of 12 purchasing of goods and materials and contracting services for projects approved under the Public Assistance program. as stated in 44 CFR 13.36. Applicant received bids, as indicated in the contract agreement (See attachment 1 , Contract With Kehn Construction). for this project and has maintained a record of bids received. Monitoring The applicant self-monitored debris removal operations by utilizing force account labor. Hazard Mitigation: This project work sheet is emergency work and no hazard mitigation opportunities have been identified. Does the Scope of Work change the pre-disaster conditions at the site? Yes No Special Considerations included? Yes No Hazard Mitigation proposal included? Yes Is there insurance coverage on this facility? Yes No No PROJECT COST ITEM CODE NARRATIVE QUANTITY/UNIT UNIT PRICE COST *'tk Version 0 *** Other 1 0000 Work Completed 0/LS $ 0.00 $ 0.00 2 9003 Contract Costs 1 /LS $ 25,200.00 $ 25,200.00 3 9902 Direct Administrative Costs 1 /LS $ 0.00 $ 0.00 (Grantee) TOTAL COST $ 25.200. 00 PREPARED BY JUSTIN GRAHAM TITLE Debris Specialist SIGNATURE APPLICANT REP. Roy Rudisill TITLE Director- OEM SIGNATURE WELD (COUNTY) : PA-08-CO-4145-PW-00830 Conditions Information Review Name Condition Type Condition Name Description Monitored Status This review does not address all federal, state and local requirements. Acceptance of federal funding requires Standard recipient to comply with all Final Review Other (EHP) Condition #2 federal, state and local laws. No Approved Failure to obtain all appropriate federal. state and local environmental permits and clearances may jeopardize federal funding. Any change to the approved Standard scope of work will require re- Final Review Other (EHP) Condition #1 evaluation for compliance with No Approved NEPA and other Laws and Executive Orders. If ground disturbing activities occur during construction. Final Review Other (EHP) applicant will monitor ground No Approved disturbance and if any Standard potential archeological https://connect 1 .dlis.gov/emm ie/,Dana l n fo=isource.fema.net.SSL+dispatch Destination.do?.. . 5/7/20 14 Federal Emergency Management Agency E-Grants Page I I of 12 Condition #3 resources are discovered . will immediately cease construction in that area and notify the State and FEMA. This review does not address all federal, state and local requirements. Acceptance of federal funding requires Standard recipient to comply with all EHP Review Other (EHP) Condition #2 federal, state and local laws. No Recommended Failure to obtain all appropriate federal. state and local environmental permits and clearances may jeopardize federal funding. Any change to the approved Standard scope of work will require re- EHP Review Other (EHP) Condition #1 evaluation for compliance with No Recommended NEPA and other Laws and Executive Orders. If ground disturbing activities occur during construction. applicant will monitor ground Standard disturbance and if any EHP Review Other (EHP) Condition #3 potential archeological No Recommended resources are discovered . will immediately cease construction in that area and notify the State and FEMA. Internal Comments No. Queue User Date/Time Reviewer Comments Award 04-15-2014 6 Review SYSTEM 05:45 PM ACCEPTED GMT Final Reviewer finds eligible the application and approves the funding of this project worksheet based on the applicant Final PALACIO 04-11 -2014 having performed all required procurement procedures. 5 05: 18 PM perform all required special considerations recommendations Review JOSE GMT such as permits to address EHP considerations and securing all actual cost documentation for the financial reconciliation of this project. Task Force Leader- J. Palacio 04/11 /2014 04-09-2014 County bridge on FHWA Road. but approval note from Roger 4 Grantee PATEL 02:29 AM Jones included. Debris removed was deposited on private Review KAJAL GMT property. applicant had ROE and Hold Harmless (attached to PW) and is only requesting for contractor debris removal costs. Category B. 100% complete. Weld County. During the September 2013 disaster. torrential rains resulted in torrents across Weld County, spilling water from the South Platte River and nearby streams. creeks and reservoirs and washing debris down river. inundating bridges, and jamming debris against bridge supports and abutments. Along County Road 53 at Bridge 53 58A floodwaters from the South Platte deposited large amounts of vegetative debris along the bridge on the County right of way. A contractor removed the vegetative debris and hauled it to a private property where the https://connectl .dhs.gov/emm ie/,Dana I nfo=isource.fema.net,SSL+dispatch Destination.do?. .. 5/7/20 14 Federal Emergency Management Agency E-Grants Page 12 of 12 debris will be recycled as firewood. - dmcvaris - 04/07/2014 19: 14:42 GMT The Denver regulatory office is requiring that an emergency permit be obtained for all flood recovery work that takes place in Waters of the US. According to the USACE Emergency Permit Website. the applicant obtained an emergency permit on October 2. 2013. - dmcvaris - 04/07/2014 19: 39:49 GMT Emergency protective measures, per 44 CFR Part 9. 5(c) ( 1 ) . are exempt from the 8-step process and no further wetland review is required. - dmcvaris - 04/07/2014 19:49: 09 GMT The entire community benefited from the completion of this 04-07-2014 project. - dmcvaris - 04/07/2014 19: 50: 32 GMT 3 Re vew WYNNS 09: 03 PM Work includes emergency protective measures. Consultation GMT was conducted with USFWS on 9/24/2013 during which time FEMA notified the USFWS of the disaster activities and the USFWS provided recommendations on how to avoid or minimize take as emergency activities are carried out. - dmcvaris - 04/07/2014 19: 19:07 GMT Emergency protective measures, per 44 CFR Part9.5(c) (1 ), are exempt from the 8-step process and no further floodplain review is required. - dmcvaris - 04/07/2014 19:48:28 GMT Immediate rescue and salvage operations conducted to preserve life or property are exempt from the provisions of Section 106: 36 CFR 800. 12 (d). - dmcvaris - 04/07/2014 19: 17:42 GMT Contractor utilized equipment to remove debris and place it in dump trucks hauling it to private property at 27125 cr 1 /2 . Debris THOMPSON 04-07-2014 Greeley, CO 80631 , GPS 40.417178, -104.514258 (See 2 Review TOM 06: 50 PM attachment 2, Letter From Property Owner & Attachment 6. GMT Right of Entry ROE with Hold Harmless), free of charge. Debris will be recycled for use by the property owner as firewood. A review of the documentation provided has identified that Weld County is insured for property damages through; Colorado Counties Casualty and Property Pool. Policy Number 020412751 . This policy does not provide coverage for dams. dikes, Insurance JOHNSON 04-07-2014 bridges. culverts. roadways. streets. walks. paved surfaces, 1 Review KENNETH 03: 33 PM tunnels. canals. land. GMT The insurance policy will not provide coverage for costs identified in this PW There will not be an insurance reduction for this PW. The eligible costs for this PW are funded through Sec 403. Essential Assistance (42 U. S.C. 5170b) (a) (3) (D) of the Stafford Act and does not require an insurance requirement. https://connectl .dhs.gov/emm ie/, Dana I n fo=isource.fema.net,SSL+dispatch Destination.do?... 5/7/2014 Federal Emergency Management Agency E-Grants Page I of 14 PM-08-CO-4145-PW-01001 (0) Applicant Name: Application Title: WELD (COUNTY) WELCO3i - Emergency Protective Measures Period of Performance Start: Period of Performance End: 09- 14-2013 09-14-2014 Subgrant Application - Entire Application Application Title: WELCO37 - Emergency Protective Measures Application Number: PA-08-CO-4145-PW-01001 (0) Application Type: Subgrant Application (PW) Preparer Information Prefix First Name Gary Middle Initial Last Name Thurman Title Project Specialist Agency/Organization Name DHS/FEMA Address 1 9200 E. Mineral Avenue Address 2 City Centennial State CO Zip 80112 Email deanna.butterbaugh@fema.dhs.gov Is the application preparer the Point of Contact? No Point of Contact Information Prefix First Name Roy Middle Initial Last Name Rudisill Title Director - OEM Agency/Organization Weld County Address 1 1150 O Street Address 2 City Greeley State CO ZIP 80632 Phone 970-304-6540 Fax https://connect I .dhs.gov/emm ie/,Dana1nfo=isource.fema.net.SSL+dispatch Destination .do'?... 6/ 12/2014 r diomm Federal Emergency Management Agency E-Grants Page 2 of 14 Email rrudisill@weldgov.com Alternate Point of Contact Information Prefix First Name Middle Initial Last Name Title Agency/Organization Address 1 Address 2 City State ZIP Phone Fax Email Project Description Disaster Number: 4145 Pre-Application Number: PA-08-CO-4145-RPA-0088 Applicant ID: 123-99123-00 Applicant Name: WELD (COUNTY) Subdivision: Project Number: WELCO37 Standard Project Number/Title: 299 - Emergency Protective Measures Please Indicate the Project Type: Neither Alternate nor Improved Application Title: WELCO37 - Emergency Protective Measures Category: B.PROTECTIVE MEASURES Percentage Work Completed? 100.0 % As of Date: 05-07-2014 Comments Attachments User Date Document Description Hard Copy File Name Action Type File Reference GARY 05-07- WELCO37 - Weld County WELCO37 - Weld County - THURMAN 2014 Map - Cat B - Mead High Cat B - Mead High School View School Shelter Map Shelter Map.pdf(130.66 kb) GARY 05-07- WELCO37 - Weld County WELCO37 - Weld County - THURMAN 2014 Map - Cat B - CR38 Map Cat B - CR38 Map.pdf( 120.36 View kb) GARY 05-07- WELCO37 - Weld County WELCO37 Weld County - THURMAN 2014 Map - Cat B - CR44 Map Cat B - CR44 Map.pdf(136.23 View kb) https://connect1 .dhs.gov/emmie/,Danalnfo=isource.fema.net,SSL+dispatch Destination .do'?. . . 6/ 12/20 14 Federal Emergency Management Agency E-Grants Page 3 of 14 GARY 05-07- WELCO37 - Weld County WELCO37 - Weld County - THURMAN 2014 Map - Cat B - CR50 Map Cat B - CR50 Map.pdf(131 . 19 View kb) Damage Facilities (Part 1 of 2) Facility Site Number Facility Name Address County City State ZIP Previously Action Damaged? 1 Emergency Protective Measures Weld CO 80632 No Comments Attachments Document Hard Copy User Date Type Description File File Name Action Reference GARY 05-07 Additional WELCO37 - Weld County WELCO37 - Weld County - THURMAN 2014 Information - Cat B - St. Vrain Cat B - St. Vrain Schools View Schools Shelter Letter Shelter Letter.pdf(109.88 kb) Facility Name: Emergency Protective Measures Address 1 : Address 2: County: Weld City: State: CO ZIP: 80632 Was this site previously damaged? No Percentage Work Completed? 100.00 PA-08-CO-4145-PW-01001 (0): GPS Coordinates From Weld County Offices Location: PA-08-CO-4145-PW-01001 (0): During the incident period of September 11th to September 30th, 2013. severe storms and heavy rain caused flooding, landslides and mudslides throughout Weld County that required emergency response measures in order to protect public health and safety. The water continued to rise over the course of several days with new and worsening flooding in several areas, making additional time and effort from staff a necessity. Damage Description and Dimensions: At the peak of flooding, Weld had 60 impacted paved roads and bridges, and over 100 impacted gravel roads & culverts. Flood waters covered these roads and bridges making them unsafe for travel: damages were uncertain. As flood waters passed peaks at the western edge of the county. reconnaissance for road and bridge damages started on each of the named major drainages (Boulder Creek. Big Dry Creek. St. Vrain Creek. Little Thompson. Big Thompson. Poudre River and the Platte). Each of these rivers peaked in succession following the northward moving rainstorms in the mountains. As flows from each of these tributaries combined, the St. Vrain hops://connect 1 .dhs.gov/emm ie/,Dana I nfo=isource.fema.net,SSL+dispatch Destination.do?. . . 6/ 1 2/20 1 4 Federal Emergency Management Agency E-Grants Page 4 of 14 peaked at Platteville on September 14. the Platte peaked on September 13 at Fort Lupton and on September 15 at Ft. Morgan (downstream of Weld County). Many damaged areas remained inaccessible for another week delaying repairs and road re-opening. Due to the severe flooding. power lines were down and citizens were forced out of their homes due to flooding or the threat of flooding. PROCUREMENT: The applicant is required to adhere to State and Federal Government Procurement rules and regulations and maintain adequate records to support the basis for all purchasing of goods and materials and contracting services for projects approved under the Public Assistance program, as stated in 44 CFR 13.36. The applicant has advised they have/will follow their normal procurement procedures. PA-08-CO-4145-PW-01001 (0): Work Completed The applicant used force account labor, equipment, materials. contract services and rental equipment to place barricades and cones on roads that had been flooded. direct traffic and pump water from flooded areas. Applicant activated its Emergency Operations Center on a 24 x 7 basis from 9/12/2013 to 9/18/2013. All departments were responsible for providing staff and assisting with the EOC operation. Due to a power outage at the South Weld Sub Station Shelter, the Applicant requested St. Vrain School District to open an alternate Shelter on September 12. 2013. Mead High School located at 12750 County Road 7. Longmont. CO. (40. 18589, -104.99834). was used for an alternate Shelter starting on September 12. 2013 at 5:30am until September 17. 2013 at 2:30pm. While the Shelter was open over 200 evacuees and numerous pets stayed at the Shelter. See attached St. Vrains School District letter that describes the events in detail. Also find an attachment with backup documentation for all of the costs claimed for the Shelter. Three Weld County gravel roads (CR38 at location 40.26266. -104.97774, CR44 at location 40.30571 , -104.88685 & CR50 at location 40.34893, -104. Scope of Work: 94349) had to be used for detours until flooding receded or damage roads were repaired. Due to increased heavy traffic the roads had to be hardened with Magnesium Chloride (The Weld County code for this product is - DAM1GMCO and WATGIE) to prevent continual damage and increased maintenance. See attached spread sheets from the Applicant for force account labor. equipment and materials. Labor = $187. 700.64 Material = $22,573.02 Rental Equipment = $9,015.00 Contract = $39.379.67 Road Detour Repair CR38 = $8, 140.59 CR44 = S15.620.00 CR50 = $9.244.70 Sub Total = $33,005.29 Total cost = $291 .673.62 Labor costs were taken out of the Road Detour Repair costs due to work was https://connect I .dhs.gov/em m ie/,Dana I n fo=isource.fema.net,SSL+dispatchDestination.do?... 6/ 12/20 14 - - Federal Emergency Management Agency E-Grants Page 5 of 14 completed during regular time hours. At the time the project worksheet was written the Applicant was not able to furnish an invoice for the road detour materials. Invoice will be required at close out. See attached force account material, contract and rental equipment summary with backup documentation. There will be three spread sheets attached that show: A. Total costs claimed by the Applicant = $292.673.62 B. Total cost of items with eligibility issues = $31 . 117.39 C. Total costs claimed less items with eligibility issues = $261 ,556.26 See PA eligibility determination memo. Direct Administrative Cost [DAC]: Applicant is claiming DAC . however backup data has not been received, therefore an estimate of 20 hrs. x $50/hr. = $1000 is shown on the DAC sheet attached to this PW. Record Retention: Complete records and cost documents for all approved work must be maintained for at least 3 years from the date the last project was completed or from the date final payment was received. whichever is later. Applicant is responsible for retention of all documentation associated with this project. Force Account Labor/Equipment: 20% sampling of the timesheets and equipment logs have been reviewed and found to be complete by the FEMA project specialist. A copy of the applicant's payroll policy and example timesheets are attached as supporting documentation. DIRECT ADMINISTRATION COSTS: "The subgrantee is requesting direct administrative costs that are directly chargeable to this specific project. Associated eligible work is related to administration of this PA project only and in accordance with 44 CFR § 13.22. These costs are treated consistently and uniformly as direct costs in all Federal awards and other subgrantee activities and are not included in any approved indirect cost rates." Hazard Mitigation: This project work sheet is emergency work and no hazard mitigation opportunities have been identified. INSURANCE: The applicant is aware that all projects are subject to an insurance review as stated in 44 C.F.R. Sections 206.252 and 206.253. If applicable. an insurance determination will be made either as anticipated proceeds or actual proceeds in accordance with the applicant's insurance policy that may affect the total amount of the project. Hazard Mitigation Proposal Is effective mitigation feasible on this site? No If you answered Yes to the above question. the next question is required Will mitigation be performed on this site? No If you answered Yes to the above question . the next question is required https://connectl .dhs.gov/emmie . Dana 1nto=isource. [ema.net,SSL+dispatch Destination .do?.. . 6/ 12/2014 Federal Emergency Management Agency E-Grants Page 6 of 14 Do you wish to attach a Hazard Mitigation No Proposal? If you answered Yes to the above question , the next two questions are required Please provide the Scope of Work for the estimate: (maximum 4000 characters) Would you like to add the Hazard Mitigation No Proposal as a cost line item to the project cost? GIS Coordinates Project Location Latitude Longitude Weld County Offices 40.451188 104.697884 Special Considerations 1 . Does the damaged facility or item of work have insurance coverage and/or is it an insurable risk No (e.g. . buildings. equipment. vehicles, etc)? 2. Is the damaged facility located within a floodplain or coastal high hazard area and/or does it have No an impact on a floodplain or wetland? 3. Is the damaged facility or item of work located within or adjacent to a Coastal Barrier Resource No System Unit or an Otherwise Protected Area? 4. Will the proposed facility repairs/reconstruction change the pre-disaster conditions (e.g. . footprint, No material. location, capacity, use of function)? 5. Does the applicant have a hazard mitigation proposal or would the applicant like technical No assistance for a hazard mitigation proposal? 6. Is the damaged facility on the National Register of Historic Places or the state historic listing? Is it No older than 50 years? Are there more. similar buildings near the site? 7. Are there any pristine or undisturbed areas on. or near. the project site? Are there large tracts of No forestland? 8. Are there any hazardous materials at or adjacent to the damaged facility and/or item of work? No 9. Are there any other environmental or controversial issues associated with the damaged facility No and/or item of work? Attachments Mitigation section is not applicable for your project category. Cost Estimate Is this Project Worksheet for (Preferred) Repair Material Unit Unit of Subgrant Cost Sequence Code and/or Unit Price Type Action Description Quantity Measure Budget Class Estimate *'k* Version 0 **'t Work Completed 1 0000 Work Completed Work $ 0.00 Completed 2 9007 Labor 1 LS 187.700.64 PERSONNEL Como $ 187.700.64 pl ted Work 3 9009 Material 1 LS 22.573.02 SUPPLIES Completed $ 22,573.02 Contract $ Work https://connect I .dhs.gov/enim ie/,Danalnfo=isource.fema.net,SSL+dispatchDestination.do?... 6/ 12/20 14 Federal Emergency Management Agency E-Grants Page 7 of 14 4 9003 Costs 1 LS 39,379.67 CONTRACTUAL Completed $ 39.379.67 Work 5 9004 Rnted 1 LS $ 9.015.00 EQUIPMENT Completed $ 9.015.00 Equipment 6 9999 Road Detour 1 LS $ CONSTRUCTION Work $ 33.005.29 Costs 33.005.29 Completed Direct 7 9901 Administrative 1 LS $ 1 ,000.00 INDIRECT Work $ 1 ,000.00 CostsCHARGES Completed (Subgrantee) Other Remove 8 9999 ineligible 1 LS 31 . 117.39 Other $ -31 . 117.39 costs Total Cost : $ 261 ,556.23 Insurance Adjustments (Deductibles. Proceeds and Settlements) - 5900/5901 Unit Unit of Unit Subgrant Cost Sequence Code Material and/or Description Quantity Measure Price Budget Type Estimate Action Class Total Cost : $ 0.00 Total Cost Estimate: $ 261 ,556.23 (Preferred Estimate Type + Insurance Adjustments) Comments Attachments Document Hard Copy User Date Type Description File File Name Action Reference GARY ��_ Force Weld County Pay Policy Weld County Pay Policy.pdf View THURMAN 2014 Account(631.8O kb) GARY 05 Force WELCO37 - Weld County - Cat WELCO37 - Weld County - Cat 07- B Force Account-Material- B Force Account Material- View THURMAN 2014 Account Contract-Rented Equipment Contract-Rented Equipment.pdf (5.52 Mb) 05- WELCO37 - Weld County - Cat WELCO37 - Weld County - Cat GARY Force THURMAN 07- Account B Force Account Labor B Force Account Labor View 2014 Summary Summary.xlsx(15.67 kb) WELCO37 - Time Sheets WELCO37 - Time Sheets - 05- Building INspection OEM Non- GARY Force Building INspection OEM Non- Exempt_ReportedTime 0909- View THURMAN 2014 Account Exempt_ReportedTime_0909 09152013 wo PW.xlsx(696.82 09152013 wo PW kb) _ WELCO37 - Time Sheets - WELCO37 - Time Sheets - GARY 05_ Force Building inspection OEM Non- Building inspection OEM Non- THURMAN 07 Account Exempt_ReportedTime_0916- Exempt_ReportedTime 0916- View 2014 9302013wo PW 9302013wo PW.xlsx(1 .96 Mb) WELCO37 - Time Sheets - WELCO37 - Time Sheets - GARY 05- Force Finanace Non Finanace Non THURMAN Non- 07- Account Exempt_ReportedTime_0909- Exempt_ReportedTime 0909 View 2014 09152013 wo PW 09152013 wo PW.xlsx(705.94 kb) https://connect l .dhs.gov/em m ie/,Dana) nfo=isource.fema.net,SSL+dispatchDestination.do?... 6/ 12/2014 Federal Emergency Management Agency E-Grants Page 8 of 14 05- WELCO37 - Time Sheets - WELCO37 - Time Sheets - GARY Force Finance Non- Finance Non- View THURMAN 2014 Account Exempt_ReportedTime_0916- Exempt_ReportedTime0916- 9302013wo PW 9302013wo PW.xlsx(1 .98 Mb) 05- WELCO37 - Time Sheets - WELCO37 - Time Sheets - GARY _ Force Health Department Non- Health Department Non- THURMAN 07 Account Exempt_ReportedTime_0909- Exempt_ReportedTime_0909- View 2014 09152013 wo PW 09152013 wo PW.xlsx(702.39 kb) _ WELCO37 - Time Sheets - WELCO37 - Time Sheets - GARY 05 Force Health Department Non- Health Department Non- View THURMAN 2014 Account Exempt_ReportedTime_0916- Exempt_ReportedTime_0916- 9302013wo PW 9302013wo PW.xlsx(1 .98 Mb) WELCO37 Time Sheets - WELCO37 - Time Sheets - GARY 05_ Force Human Services Non- Human Services Non- THURMAN 07 Account Exempt_ReportedTime0909 Exempt_ReportedTime0909- View 2014 09152013 wo PW 09152013 wo PW.xlsx(715.29 kb) 05- WELCO37 - Time Sheets - WELCO37 - Time Sheets - GARY Force Human Services Non- Human Services Non- View THURMAN 2014 Account Exempt_ReportedTime_0916- Exempt_ReportedTime 0916- 9302013wo PW 9302013wo PW.xlsx(1 .98 Mb) _ WELCO37 - Time Sheets - WELCO37 Time Sheets - GARY 05_ Force Office of the Board Non- Office of the Board Non- THURMAN 07 Account Exempt_ReportedTime_0909- Exernpt_ReportedTime_0909- View 2014 09152013 wo PW 09152013 wo PW.xlsx(720. 15 kb) 05- WELCO37 - Time Sheets - WELCO37 - Time Sheets - GARY Force Office of the Board Non- Office of the Board Non- View THURMAN 2014 Account Exempt_ReportedTime_0915- Exempt_ReportedTime0916- 9302013wo PW 9302013wo PW.xlsx(1 . 10 Mb) WELCO37 - Time Sheets - SO WELCO37 - Time Sheets - SO GARY 05 Force Non- Non- THURMAN 07 Account Exempt_ReportedTime_0909- Exempt_ReportedTime_0909- View 2014 09152013 wo PW 09152013 wo PW.xlsx(734.33 kb) _ WELCO37 - Time Sheets - SO WELCO37 - Time Sheets - SO GARY 05_ Force Non- Non- THURMAN 07 Account Exempt_ReportedTime_0916- Exempt_ReportedTime0916- View 2014 9302013wo PW 9302013wo PW.xlsx(1 . 10 Mb) WELCO37 - Time Sheets - WELCO37 Time Sheets GARY 05 Force Social Services Non- Social Services Non- THURMAN 0 Account Exempt_ReportedTime_0909- Exempt_ReportedTime_0909 View 2014 09152013 wo PW 09152013 wo PW.xlsx(743.30 kb) _ WELCO37 - Time Sheets - WELCO37 - Time Sheets - GARY 05 Force Social Services Non- Social Services Non- THURMAN 07 Account Exempt_ReportedTime_0916- Exempt_ReportedTime0916- View 2014 9302013wo PW 9302013wo PW.xlsx(2. 13 Mb) GARY 05- Force WELCO37 - Weld County - Cat WELCO37 - Weld County - Cat THURMAN 07 Account B - Road Detour - CR38- Force B - Road Detour - CR38- Force View 2014 Account Account.pdf(1 .48 Mb) GARY 05 Force WELCO37 - Weld County - Cat WELCO37 - Weld County - Cat THURMAN 07 Account B - Road Detour - CR44- Force B - Road Detour - CR44- Force View 2014 Account Account.pdf( 1 .37 Mb) GARY 05- Force WELCO37 - Weld County - Cat WELCO37 - Weld County - Cat View THURMAN 07- Account B - Road Detour - CR50- Force B - Road Detour - CR50- Force https://connectl .dhs.gov/emmie/, Danalnfo=isource.fema.net,SSL+dispatch Destination .do?. . . 6/ I 2/2014 Federal Emergency Management Agency E-Grants Page 9 of 14 2014 Account Account.pdf(1 .39 Mb) 05- WELCO37 - Weld County - Cat WELCO37 - Weld County - Cat GARY 07 Additional B - Shelter Invoice Backup B - Shelter Invoice Backup View THURMAN 2014 Information Documentation Documentation.pdf(4.71 Mb) -GARY 05_ Force WELCO37 - Weld County - Cat WELCO37 - Weld County Cat THURMAN 0 � Account B - Fringe Benefit Breakdown B - Fringe Benefit View 2014 Breakdown.pdf(21 .48 kb) 05- WELCO37 - Cat B Project WELCO37 - Cat B Project GARY 07 Additional Worksheet ALL CLAIMED Worksheet ALL CLAIMED THURMAN Information COSTS 5May2010.xlsx(24. 55 � 1ew 2014 COSTS 5May2010 kb) 05- WELCO37 - Cat B Project WELCO37 - Cat B Project GARY 07 Additional Worksheet COSTS With Worksheet COSTS With THURMAN Information Eligibility Issues 5May2010.xlsx View 2014 Eligibility Issues 5May2010 (24. 15 kb) WELCO37 - CAT B PROJECT WELCO37 - CAT B PROJECT GARY 07 O5-- Additional WORKSHEET With Eligibility WORKSHEET With Eligibility THURMAN Information Issue Costs Taken Out Issue Costs Taken Out View 2014 5May2010 5May2010.xlsx(23.92 kb) Existing Insurance Information Bldg/Property Content Insurance Deductible Years Insurance Type Policy No. Amount Amount Amount Amount Required Comments Attachments Comments and Attachments Name of Section Comment Attachment WELCO37 - Weld County - Cat B - Mead High School Shelter Map.pdf Project Description WELCO37 - Weld County - Cat B - CR38 Map.pdf WELCO37 - Weld County - Cat B - CR44 Map.pdf WELCO37 - Weld County - Cat B - CR50 Map.pdf Damage Facilities WELCO37 - Weld County - Cat B - St. Vrain Schools Shelter Letter.pdf Weld County Pay Policy.pdf WELCO37 - Weld County - Cat B Force Account-Material-Contract-Rented Equipment.pdf WELCO37 - Weld County - Cat B Force Account Labor Summary.xlsx WELCO37 - Time Sheets - Building INspection OEM Non- Exempt ReportedTime 0909-09152013 wo PW.xlsx WELCO37 - Time Sheets - Building inspection OEM Non- Exempt ReportedTime 0916-9302013wo PW.xlsx WELCO37 - Time Sheets - Finanace Non-Exempt ReportedTime 0909-09152013 wo PW.xlsx WELCO37 - Time Sheets - Finance Non-Exempt ReportedTime 0916-9302013wo PW.xlsx WELCO37 - Time Sheets - Health Department Non-Exempt ReportedTime 0909- 09152013 wo PW.xlsx WELCO37 - Time Sheets - Health Department Non-Exempt ReportedTime 0916- 9302013wo PW.xlsx WELCO37 - Time Sheets - Human Services Non-Exempt ReportedTime 0909- 09152013 wo PW.xlsx WELCO37 - Time Sheets - Human Services Non-Exempt ReportedTime 0916- 1 https://connectl .dhs.gov/emmie/ Danalnfo=is ource.fema.net,SSL+dispatchDestination.do . ... 6/ 12/2014 Federal Emergency Management Agency E-Grants Page 10 of 14 9302013wo PW.xlsx WELCO37 - Time Sheets - Office of the Board Non-Exempt ReportedTime 0909- 09152013 wo PW.xlsx WELCO37 - Time Sheets - Office of the Board Non-Exempt ReportedTime 0916- 9302013wo PW.xlsx WELCO37 - Time Sheets - SO Non-Exempt ReportedTime 0909-09152013 wo PW.xlsx WELCO37 - Time Sheets - SO Non-Exempt ReportedTime 0916-9302013wo PW.xlsx WELCO37 - Time Sheets - Social Services Non-Exempt ReportedTime 0909- Cost Estimate 09152013 wo PW.xlsx WELCO37 - Time Sheets - Social Services Non-Exempt ReportedTime 0916- 9302013wo PW.xlsx WELCO37 - Weld County - Cat B - Road Detour - CR38- Force Account.pdf WELCO37 - Weld County - Cat B - Road Detour - CR44- Force Account.pdf WELCO37 - Weld County - Cat B - Road Detour - CR50- Force Account.pdf WELCO37 - Weld County - Cat B - Shelter Invoice Backup Docurnentation.pdf WELCO37 - Weld County - Cat B - Fringe Benefit Breakdown.pdf WELCO37 - Cat B Project Worksheet ALL CLAIMED COSTS 5May2010.xlsx WELCO37 - Cat B Project Worksheet COSTS With Eligibility Issues 5May2010.xlsx WELCO37 - CAT B PROJECT WORKSHEET With Eligibility Issue Costs Taken Out 5May2010.xlsx Form 90-91 SA 1001 Weld County Emergency Protective Measures Determination Memo.pdf SA 1001 Weld County Emergency Protective Measures Notification Letter.pdf Application Level TE 4145 All Cat A and B through 9-14-2014.pdf Bundle Reference # (Amendment #) Date Awarded PA-08-CO-4145-State-0056(55) 05-22-2014 Subgrant Application - FEMA Form 90-91 Note: The Effective Cost Share for this application is 75% FEDERAL EMERGENCY MANAGEMENT AGENCY PROJECT WORKSHEET DISASTER PROJECT NO. PA ID NO. DATE CATEGORY WELCO37 123-99123- 05-09-2014 B FEMA 4145 - DR -CO 00 APPLICANT WELD (COUNTY) WORK COMPLETE AS OF 05-07-2014 - 100 °'% Site lof1 DAMAGED FACILITY COUNTY Weld Emergency Protective Measures LOCATION LATITUDE. LONGITUDE: 40.451188 104.697884 PA-08-CO-4145-PW-01001 (0) GPS Coordinates From Weld County Offices DAMAGE DESCRIPTION AND DIMENSIONS PA-08-CO-4145-PW-01001 (0) During the incident period of September 11th to September 30th, 2013. severe storms and heavy rain caused flooding, landslides and mudslides throughout Weld County that required emergency response measures in order to protect public health and safety. The water continued to rise over the course of several days with new and worsening flooding in several areas. making additional time and effort from staff a necessity. https://connectl .dhs.gov/emm ie/,Danalnfo=isourcelema.net.SSL+dispatch Destination.do?... 6/ 12/2014 Federal Emergency Management Agency E-Grants Page I I of 14 At the peak of flooding. Weld had 60 impacted paved roads and bridges. and over 100 impacted gravel roads & culverts. Flood waters covered these roads and bridges making them unsafe for travel, damages were uncertain. As flood waters passed peaks at the western edge of the county. reconnaissance for road and bridge damages started on each of the named major drainages (Boulder Creek. Big Dry Creek. St. Vrain Creek, Little Thompson. Big Thompson. Poudre River and the Platte). Each of these rivers peaked in succession following the northward moving rainstorms in the mountains. As flows from each of these tributaries combined. the St. Vrain peaked at Platteville on September 14, the Platte peaked on September 13 at Fort Lupton and on September 15 at Ft. Morgan (downstream of Weld County). Many damaged areas remained inaccessible for another week delaying repairs and road re-opening. Due to the severe flooding power lines were down and citizens were forced out of their homes due to flooding or the threat of flooding. PROCUREMENT The applicant is required to adhere to State and Federal Government Procurement rules and regulations and maintain adequate records to support the basis for all purchasing of goods and materials and contracting services for projects approved under the Public Assistance program. as stated in 44 CFR 13.36. The applicant has advised they have/will follow their normal procurement procedures. SCOPE OF WORK PA-08-CO-4145-PW-01001 (0) Work Completed The applicant used force account labor equipment, materials, contract services and rental equipment to place barricades and cones on roads that had been flooded. direct traffic and pump water from flooded areas. Applicant activated its Emergency Operations Center on a 24 x 7 basis from 9/12/2013 to 9/18/2013. All departments were responsible for providing staff and assisting with the EOC operation. Due to a power outage at the South Weld Sub Station Shelter. the Applicant requested St. Vrain School District to open an alternate Shelter on September 12, 2013. Mead High School located at 12750 County Road 7. Longmont. CO. (40. 18589. -104.99834). was used for an alternate Shelter starting on September 12, 2013 at 5.30am until September 17, 2013 at 2 30pm. While the Shelter was open over 200 evacuees and numerous pets stayed at the Shelter. See attached St. Vrains School District letter that describes the events in detail. Also find an attachment with backup documentation for all of the costs claimed for the Shelter. Three Weld County gravel roads (CR38 at location 40.26266. -104.97774. CR44 at location 40.30571 . -104.88685 & CR50 at location 40.34893, - 104. 94349) had to be used for detours until flooding receded or damage roads were repaired. Due to increased heavy traffic the roads had to be hardened with Magnesium Chloride (The Weld County code for this product is - DAM1GMCO and WATGIE) to prevent continual damage and increased maintenance. See attached spread sheets from the Applicant for force account labor equipment and materials. Labor = $187.700.64 Material = $22.573.02 Rental Equipment = $9.015.00 Contract = $39.379.67 Road Detour Repair CR38 = $8.. 140.59 CR44 = $15,620.00 CR50 = $9.244.70 Sub Total = $33,005.29 Total cost = $291 ,673.62 Labor costs were taken out of the Road Detour Repair costs due to work was completed during regular time hours. At the time the project worksheet was written the Applicant was not able to furnish an invoice for the road detour materials. Invoice will be required at close out. See attached force account material, contract and rental equipment summary with backup documentation. There will be three spread sheets attached that show A. Total costs claimed by the Applicant = $292,673.62 B. Total cost of items with eligibility issues = $31 . 117,39 C. Total costs claimed less items with eligibility issues = $261 556.26 See PA eligibility determination memo. Direct Administrative Cost [DAC]: Applicant is claiming DAC however backup data has not been received. therefore an estimate of 20 hrs. x $50/hr. = $1000 is shown on the DAC sheet attached to this PW. Record Retention: Complete records and cost documents for all approved work must be maintained for at least 3 years from the date the last project was completed or from the date final payment was received. whichever is later. Applicant is responsible for retention of all documentation associated with this project. Force Account Labor/Equipment: 20% sampling of the timesheets and equipment logs have been reviewed and found to be complete by the FEMA project specialist. A copy of the https://connect I .dhs.gov/ell/ m ie/,Danalnfo=isource.tema.net,SSL+dispatch Destination.do?... 6/ 1 2/20 1 4 Federal Emergency Management Agency E-Grants Page 12 of 14 applicant's payroll policy and example timesheets are attached as supporting documentation. DIRECT ADMINISTRATION COSTS The subgrantee is requesting direct administrative costs that are directly chargeable to this specific project. Associated eligible work is related to administration of this PA project only and in accordance with 44 CFR §13.22. These costs are treated consistently and uniformly as direct costs in all Federal awards and other subgrantee activities and are not included in any approved indirect cost rates." Hazard Mitigation. This project work sheet is emergency work and no hazard mitigation opportunities have been identified. INSURANCE The applicant is aware that all projects are subject to an insurance review as stated in 44 C.F.R. Sections 206.252 and 206.253. If applicable, an insurance determination will be made either as anticipated proceeds or actual proceeds in accordance with the applicants insurance policy that may affect the total amount of the project. Does the Scope of Work change the pre-disaster conditions at the site' Yes No Special Considerations included? Yes No Hazard Mitigation proposal included? Yes No Is there insurance coverage on this facility' Yes No PROJECT COST ITEM CODE NARRATIVE QUANTITY/UNIT UNIT PRICE COST ' Version 0 ' Work Completed 1 0000 Work Completed 0/LS $ 0.00 $ 0.00 2 9007 Labor 1 /LS $ 187,700.64 $ 187.700.64 3 9009 Material 1 /LS $ 22,573.02 $ 22,573.02 4 9003 Contract Costs 1 /LS $ 39.379.67 $ 39,379.67 5 9004 Rented Equipment 1 /LS $ 9.015.00 $ 9,015.00 6 9999 Road Detour Costs 1 /LS $ 33.005.29 $ 33.005.29 7 9901 Direct Administrative Costs (Subgrantee) 1 /LS $ 1 ,000.00 $ 1 ,000.00 Other 8 9999 Remove ineligible costs 1 /LS S -31 , 117.39 $ -31 , 117.39 TOTAL COST $ 261 ,556.23 PREPARED BY Gary Thurman TITLE Project Specialist SIGNATURE APPLICANT REP. Roy Rudisill TITLE Director - OEM SIGNATURE WELD (COUNTY) : PA-08-CO-4145-PW-01001 Conditions Information Review Name Condition Type Condition Name Description Monitored Status This review does not address all federal, state and local requirements. Acceptance of federal funding requires recipient to comply Final Review Other (EHP) Standard with all federal, state and local laws. No Approved Condition #2 Failure to obtain all appropriate pp federal, state and local environmental permits and clearances may jeopardize federal funding. Final Review Other (EHP) Any change to the approved scope No Approved Standard of work will require re-evaluation for https://connect I .dhs.gov/emm ie/,Danalnfo=isource.fema.net,SSL+dispatch Destination .do?... 6/ 12/2014 Federal Emergency Management Agency E-Grants Page 13 of 14 Condition #1 compliance with NEPA and other Laws and Executive Orders. If ground disturbing activities occur during construction, applicant will monitor ground disturbance and if Final Review Other (EHP) Standard any potential archeological No Approved Condition #3 resources are discovered. will pp immediately cease construction in that area and notify the State and FEMA. This review does not address all federal, state and local requirements. Acceptance of federal funding requires recipient to comply EHP Review Other (EHP) Standard with all federal. state and local laws. No Recommended Condition #2 Failure to obtain all appropriate federal, state and local environmental permits and clearances may jeopardize federal funding. Any change to the approved scope EHP Review Other (EHP) Standard of work will require re-evaluation for No Recommended Condition #1 compliance with NEPA and other Laws and Executive Orders. If ground disturbing activities occur during construction, applicant will monitor ground disturbance and if EHP Review Other (EHP) Standard any potential archeological Condition #3 resources are discovered, will No Recommended immediately cease construction in that area and notify the State and FEMA. Internal Comments No. Queue User Date/Time Reviewer Comments 5 Award SYSTEM 05-22-2014 ACCEPTED Review 03:46 PM GMT Note:the grantee's request is addressed in the SOW. The Subgrantee's costs for aerial photography. copying documentation and mailing election ballots are ineligible for Public Assistance per attached Determination Memo.Final Final 05- 15-2014 Reviewer finds eligible the application and approves the 4 PALACIO JOSE funding of this project worksheet based on the applicant Review 04:43 PM GMT having performed all required procurement procedures. perform all required special considerations recommendations such as permits to address EHP considerations and securing all actual cost documentation for the financial reconciliation of this project. Task Force Leader- J. Palacio 05/15/2014 Grantee 05- 14-2014 Add procurement requirement in the notes which state that the 3 Review PATEL KAJAL 03:47 PM GMT applicant will adhere to both Federal and State procurement rules and regulations. Determination memo is attached. Category: B. 100% Complete. Weld County. Weld County. Applicant used force labor and equipment to harden gravel roads detours for emergency protective measures. - bshermal - 05/12/2014 16:26:48 GMT Emergency protective measures, per 44 CFR Part 9.5(c) ( 1 ), are exempt from the 8-step process and no further wetland review is required. - bsherma1 - 05/12/2014 16:27:45 GMT The entire community will benefit from the completion of this hops://connect 1 .dhs.gov/em m ie/.Danal n to=isource.fema.net,SSL+dispatchDestination.do?... 6/ 12/20 1 4 a - - Federal Emergency Management Agency E-Grants Page 14 of 14 project. - bsherma1 - 05/12/2014 16:28:22 GMT Work includes emergency protective measures. Consultation was conducted with USFWS on 9/24/2013 during which time FEMA notified the USFWS of the disaster activities and the USFWS provided recommendations on how to avoid or minimize take as emergency activities are carried out. - 2 EHP PATTERSON 05-13-2014 bsherma1 - 05/12/2014 16:29:04 GMT Review MOLLY 01 :47 PM GMT Emergency protective measures, per 44 CFR Part9.5(c) (1 ), are exempt from the 8-step process and no further floodplain review is required. - bsherma1 - 05/12/2014 16:27:30 GMT Immediate rescue and salvage operations conducted to preserve life or property are exempt from the provisions of Section 106: 36 CFR 800. 12 (d). - bsherma1 - 05/12/2014 16:28:49 GMT A review of the documentation provided has identified that Weld County is insured for property damages through : Colorado Counties Casualty and Property Pool. Policy Number 020412751 . This policy does not provide coverage for dams, dikes. bridges. culverts. roadways, streets. walks, paved surfaces. Insurance JOHNSON 05-12-2014 tunnels. canals. land. Also. the policy will not provide coverage 1 Review KENNETH 04:01 PM GMT for the costs of the sheltering of residents. The insurance policy will not provide coverage for costs identified in this PW There will not be an insurance reduction for this PW. The eligible costs for this PW are funded through Sec 403. Essential Assistance (42 U.S.C. 5170b) (a) (3) (D) of the Stafford Act and does not require an insurance requirement. https://connect I .dhs.gov/emm ie/, Dana I n fo=isource.fema.net,SSL+dispatch Destination.do?... 6/ 12/2014 Federal Emergency Management Agency E-Grants Page I of I I PE,-084O-4145-PW-00908(0) Applicant Name: Application Title: WELD (COUNTY) WELCO38 - Boulder Creek Breach Period of Performance Start: Period of Performance End: 09- 14-2013 09-14-2014 Subgrant Application - Entire Application Application Title: WELCO38 - Boulder Creek Breach Application Number: PA-08-CO-4145-PW-00908(0) Application Type: Subgrant Application (PW) Preparer Information Prefix First Name MARK Middle Initial Last Name SPAHR Title PUBLIC ASSISTANCE COORDINATOR Agency/Organization Name FEMA- DHS Address 1 9200 E. Mineral Ave. Address 2 City Centenial State CO Zip 80112 Email deanna. butterbaugh@state.co. us Is the application preparer the Point of Contact? No Point of Contact Information Prefix Mr. First Name Roy Middle Initial Last Name Rudisill Title Director- OEM Agency/Organization Weld County Address 1 1150 O Street Address 2 City Greeley State CO ZIP 80632 https://connect 1 .dhs.gov/emmie/.Dana[nfo=isource.fema.net,SSL+dispatch Destination .do?... 5/7/2014 Federal Emergency Management Agency E-Grants Page 2 of 1 Phone 970-304-6540 Fax Email rrudisill@weldgov.com Alternate Point of Contact Information Prefix First Name Middle Initial Last Name Title Agency/Organization Address 1 Address 2 City State ZIP Phone Fax Email Project Description Disaster Number: 4145 Pre-Application Number: PA-08-CO-4145-RPA-0088 Applicant ID: 123-99123-00 Applicant Name: WELD (COUNTY) Subdivision: Project Number: WELCO38 Standard Project Number/Title: 299 - Emergency Protective Measures Please Indicate the Project Type: Neither Alternate nor Improved Application Title: WELCO38 - Boulder Creek Breach Category: B. PROTECTIVE MEASURES Percentage Work Completed? 100. 0 % As of Date: 09-27-2013 Comments The applicant must notify the state if there are any changes in the scope of work prior to starting the repairs. Failure to notify the State Division of Emergency Management may jeopardize receipt of federal funds. Attachments Damage Facilities (Part 1 of 2) Facility Site Number Facility Name Address County City State ZIP Previously Action Damaged? https://connect 1 .dhs.gov/emm ie/,Danalnfo=isource.fema.net,SSL+dispatch Destination.do?... 5/7/2014 Federal Emergency Management Agency E-Grants Page 3 of 11 1 Boulder Creek Breach Site - Weld Weld Greeley CO 80632 No County Comments Pursuant to DAP9525. 9 subgrantee is requesting direct administrative costs that are directly chargeable to this specific project. Associated eligible work is related to administration of the PA project only and in accordance with 44 CFR 13.22. These costs are treated consistently and uniformly as direct costs in all federal awards and other subgrantee activities and are not included in any approved indirect cost rates. Attachments Document Hard Copy User Date Type Description File File Name Action Reference Signed Letter From WELCO38. Attachment 1 . - JUSTIN 22_ Letter Armstead , , Additional Private Property Owner Signed . GRAHAM Information Where Scope Was Ranch Private Property / " 2014 Performed Owner. pdf(48.05 kb) -JUSTIN 03_ Additional Email Requesting WELCO38, Attachment 2. GRAHAM 22 Information Information Email Requesting Letter View 2014 B. pdf(36.79 kb) Email From PAC WELCO38, Attachment 6. JUSTIN 23- Additional Requesting Information Email PAC Request For View GRAHAM 2014 Information to Shore Up Site Information .pdf(38. 10 kb) Circumstances JUSTIN 03- Additional Weld County Charter WELCO38. Attachment 11 , GRAHAM 27- Information Indentifying Legal Weld County Home Rule Viev/ 2014 Authority Charter.pdf(196.41 kb) 03- WELCO38. Attachment JUSTIN 2�= Additional Resolution Declaring a 12. Resolution - Declaration View GRAHAM 2014 Information Disaster of Disaster Emergency.pdf ( 102. 90 kb) Email From The WELCO38. Attachment 13. JUSTIN 27_ Additional Applicant Transmitting Email From OEM Director GRAHAM 2014 Information Resolution & Indicating Resolution & - -- Declaration Charter.pdf( 103. 10 kb) MARK �4_ Photos WELCO38 Photos and WELCO38 Revised View SPAHR 2014 Maps Photos.pdf(6. 10 Mb) Facility Name: Boulder Creek Breach Site - Weld County Address 1 : Address 2: County: Weld City: Greeley State: CO ZIP: 80632 Was this site previously damaged? No I Percentage Work Completed? 100. 00 % I https://connect I .dhs.gov/emmie/. Danalnfo=isource.fema.net.SSL+dispatchDestination .do?.. . 5/7/2014 Federal Emergency Management Agency E-Grants Page 4 of 11 Location: Along Boulder Creek Near East County Line Road Boulder Creek Breach Site GPS : 40. 094614, -105. 052254 During incident period of 9/11 /13 thru 9/30/13, severe flooding in Boulder Creek breached 170If of unimproved. unmaintained natural stream bank on private property owned by Armstead Ranch. The breach resulted in diversion of a major portion of the creek's floodwaters at high velocity across private property owned by Armestad Ranch and a second parcel owned by Asphalt Services Corporation operating as Turnpike Aggregate and Mines (599 State Highway 52. Erie. CO). The rapidly flowing floodwaters eroded a channel across the referenced properties up to 150ft wide and 10ft deep. After crossing Asphalt Services' property, the floodwater impacted and breached critical infrastructure. including 150ft Damage Description and width of the southerly. 35ft wide embankment of the City of Erie's 40 acre Dimensions: North Water Reclamation Facility reservoir. Floodwaters filled the reservoir and overtopped the facility's northerly embankment. This raised concern regarding stability of the northerly embankment. which if it failed. would result in release of 40 acres water at an average depth of over 10ft. A sudden release of such a quantity of water would represent an immediate threat to public safety and improved public and private properties in the vicinity of the reservoir. The purpose of this PW is to address sufficient work to plug the breach, thus reducing the immediate threat to the City of Erie's 40 acre North Water Reclamation Facility reservoir and downstream improved public and private properties. This PW does not address repair of Erie's reservoir. nor does it address restoration of eroded private property other than replacing a sufficient quantity of material to plug the breach (estimated at 170ft L x average 125.2 ft W x 10ft D = 7.884cy x 1 .4tons/cy = 11 , 037tons - discrepancies due to rounding). Finally. this PW does not address restoration of the unimproved and unmaintained stream bank to its pre-disaster condition. WORK COMPLETED: A Weld County Commissioner visited the site during the flood and determined the breach and subsequent threat to improved public and private property. including the City of Erie's North Water Reclamation Facility Reservoir. had created an emergency situation requiring immediate emergency protective measures. The Commissioner concluded that a complete breach on the overflowing north side of the Reservoir would create a major Weld County catastrophe. and that water from that breach would have flooded downstream improved private and public property (See photos attachment 9). The Commissioner authorized Asphalt Services to mobilize their adjacent labor and equipment to take necessary action to close the breach in the stream bank. The Commissioner determined that it would it would be more expedient to address the threat in this manner, since Weld County's labor and equipment was committed in various locations, county-wide. The Commissioner obligated the County to pay the cost of the work on a time and materials basis. since the nature of the threat did not allow for a delay to obtain competitive proposals. Project Notes Procurement: https://connect 1 .dhs.gov/em m ie/,Dana[n fo=isource.fema.net,SSL+dispatch Destination .do?. .. 5/7/2014 Federal Emergency Management Agency E-Grants Page 5 of 11 Applicant has indicated. county official directed the contractor to perform work on an emergency basis, making the decision to make repairs on site at time damages were occurring. There was no formal contract created for contract service repairs made on private property. Contractor received a verbal communication to proceed from a Weld County Commissioner on a time and materials basis. While the emergency protective measures extended beyond 70 hours. the in-place cost of materials appears to be reasonable. when compared to CDOT cost of in- place fill materials. The applicant indicated that prior to this work Weld County did not have a contractual relationship with the contractor service provider Asphalt Services (See attachment 7 / Boulder Creek Determination). This Time and Material Contract was performed from 9/21 through 9/27/13. The work was conducted on property belonging to Armstead Ranch only. no construction or restoration occurred on Asphalt Services property. Documentation Retention: Pursuant to 44 CFR 13.42. Grantees and Sub-grantees are required to retain records. including source documentation. to support expenditures/costs incurred against the grant award. for 3 years from the date of submission to FEMA of the final Financial Status Report letter. Scope of Work: Permits: Due to the emergency nature of the repairs and the decision to proceed at the site without delay the applicant was unable to obtain permits from any agency for the scope of work. Project Specialist has requested Weld County consult with USACE regarding this project(See attachment 8/ Email requesting contact with USACE regarding project). Direct Administrative Costs The subgrantee is requesting direct administrative costs that are directly chargeable to this specific project. Associated eligible work is related to administration of the PA project only and in accordance with 44 CAR 13.22. These costs are treated consistently and uniformly as direct costs in all federal awards and other subgrantee activities and are not included in any approved indirect costs. At the time that this PW was written. Applicant had not provided DAC. A $1 , 000 estimate has been included. Applicant to provide a breakdown of DAC at closeout. Insurance: The work completed was performed on private property and was not an insurable facility. Hazard Mitigation Proposal Is effective mitigation feasible on this site? No If you answered Yes to the above question . the next question is required Will mitigation be performed on this site? No If you answered Yes to the above question. the next question is required Do you wish to attach a Hazard Mitigation Proposal? No If you answered Yes to the above question . the next two questions are required Please provide the Scope of Work for the estimate: https://connect I .dhs.gov/emni ie/,Danatnfo=isource.fema.net,SSL+dispatch Destination .do'?... 5/7/2014 Federal Emergency Management Agency E-Grants Page 6 of I 1 (maximum 4000 characters) Would you like to add the Hazard Mitigation Proposal as a cost line item to the project cost? No GIS Coordinates Project Location Latitude Longitude Boulder Creek, East of County Line 40.094614 -105.05225 Road Special Considerations 1 . Does the damaged facility or item of work have insurance coverage and/or is it an insurable risk (e.g. , buildings. equipment, vehicles, etc)? No 2. Is the damaged facility located within a floodplain or coastal high hazard area and/or does it have an impact on a floodplain or wetland? No 3. Is the damaged facility or item of work located within or adjacent to a Coastal Barrier No Resource System Unit or an Otherwise Protected Area? 4. Will the proposed facility repairs/reconstruction change the pre-disaster conditions (e.g. . No footprint, material. location, capacity, use of function)? 5. Does the applicant have a hazard mitigation proposal or would the applicant like technical No assistance for a hazard mitigation proposal? 6. Is the damaged facility on the National Register of Historic Places or the state historic listing? Is it older than 50 years? Are there more, similar buildings near the site? No 7. Are there any pristine or undisturbed areas on . or near, the project site? Are there large tracts of forestland? No 8. Are there any hazardous materials at or adjacent to the damaged facility and/or item of No work? 9. Are there any other environmental or controversial issues associated with the damaged Yes facility and/or item of work? Attachments Hard Copy User Date Document Type Description File File Name Action Reference Email Requesting WELCO38. Attachment JUSTIN 23- Environmental/Historic Applicant Contact 8, Email requesting GRAHAM 2014 Document USACE to Request USACE after-the-fact View Post Work Permit permitting.pdf( 102. 11 kb) Mitigation section is not applicable for your project category. Cost Estimate Is this Project Worksheet for (Preferred) Repair Sequence Code Material and/or Unit Unit of Subgrant Cost q Type Estimate Action Description Quantity Measure Unit Price Budget Class *** Version 0 *** Other I I I 1 https://connectI .dhs.Qov/emmie/,Danalnfo=isource.fema.n + - et,SSL dispatchDest�nat�on.do,.,... 5/7/2014 Federal Emergency Management Agency E-Grants Page 7 of I I 1 0000 Work Completed Other $ 0.00 2 9003 Contract Costs 1 LS 186. 982. 36 CONTRACTUAL Other $ 186,982. 36 Direct 3 9901 Administrative 1 LS $ 1 . 000.00 INDIRECT Other $ 1 .000.00 Costs CHARGES (Subgrantee) Total Cost : $ 187,982.36 Insurance Adjustments (Deductibles, Proceeds and Settlements) - 5900/5901 Material and/or Unit Unit of Unit Subgrant Cost Sequence Code Description Quantity Measure Price Budget Type Estimate Action Class Total Cost : $ 0.00 Total Cost Estimate: $ 187 982,36 (Preferred Estimate Type + Insurance Adjustments) Comments Attachments Document Hard Copy User Date Type Description File File Name Action Reference JUSTIN 03- Additional Material Totals WELCO38. Attachment 3. GRAHAM 23_ Information Utilized by the Material Totals. pdf(3.94 Mb) V` ""` 2014 Contractor 03- Total Contractor WELCO38, Attachment 4. JUSTIN Additional Labor, Equipment. Labor. Equipment. Hauling. GRAHAM 2014 Information and Materials and Material Final Sections 1 & 2 Invoice.pdf(226. 99 kb) JUSTIN 03- Contractor Costs- WELCO38, Attachment 5. GRAHAM 24- Invoice Equipment Hours & Equipment Hours and Labor View 2014 Labor Detail Detail .pdf(1 . 16 Mb) FW Weld County - 04- KIMREY 16- Miscellaneous Email re SOW WELCO38 - embankment View HILTON 2014 and land fill repairs.msg (61 . 51 kb) Existing Insurance Information Insurance Type Policy No. Bldg/Property Content Insurance Deductible Years Amount Amount Amount Amount Required Comments Site is Private Property and Is Not an Insurable by the Applicant Attachments Comments and Attachments https://connect I .dhs.gov/emm ie/,Danalnfo=isource.fema.net,SSL+dispatch Destination.do?... 5/7/2014 I Federal Emergency Management Agency E-Grants Page 8 of I 1 Name of Section Comment Attachment The applicant must notify the state if there are any changes in Project Description the scope of work prior to starting the repairs. Failure to notify the State Division of Emergency Management may jeopardize receipt of federal funds. WELC038. Attachment 1 , Signed Letter Armstead Ranch Private Property Owner.pdf WELC038. Attachment 2, Email Requesting Letter B.pdf WELC038. Attachment Pursuant to DAP9525.9 subgrantee is requesting direct 6. Email PAC Request administrative costs that are directly chargeable to this For Information .pdf specific project. Associated eligible work is related to WELC038, Attachment Damage Facilities administration of the PA project only and in accordance with 11 . Weld County Home 44 CFR 13.22. These costs are treated consistently and Rule Charter.pdf uniformly as direct costs in all federal awards and other WELC038, Attachment subgrantee activities and are not included in any approved 12. Resolution - indirect cost rates. Declaration of Disaster Emergency.pdf WELC038. Attachment 13. Email From OEM Director Indicating Resolution & Charter.pdf WELC038 Revised Photos.pdf WELC038. Attachment Special Considerations $. Email requesting USACE after-the-fact permitting.pdf WELC038. Attachment 3, Material Totals.pdf WELC038, Attachment 4, Labor, Equipment. Hauling. and Material Final Invoice.pdf Cost Estimate WELC038. Attachment 5. Equipment Hours and Labor Detail .pdf FW Weld County - WELCO38 - embankment and land fill repairs.msg Insurance Information Site is Private Property and Is Not an Insurable by the Applicant Application Level TE 4145 All Cat A and B through 9-14-2014.pdf Bundle Reference # (Amendment #) Date Awarded Subgrant Application - FEMA Form 90-91 https://connect I .dhs.gov/em m ie/,Danalnfo=isource.fema.net,SSL+dispatchDestination.do?... 5/7/2014 Federal Emergency Management Agency E-Grants Page 9 of 1 1 Note: The Effective Cost Share for this application is 75% FEDERAL EMERGENCY MANAGEMENT AGENCY PROJECT WORKSHEET DISASTER PROJECT NO. PA ID NO. DATE CATEGORY WELCO38 123-99123- 04-16-2014 B FEMA 4145 - DR -CO 00 APPLICANT: WELD (COUNTY) WORK COMPLETE AS OF: 09-27-2013 : 100 % Site 1 of 1 DAMAGED FACILITY: COUNTY: Weld Boulder Creek Breach Site - Weld County LOCATION: LATITUDE: LONGITUDE: 40.094614 -105.05225 Current Version: Along Boulder Creek Near East County Line Road DAMAGE DESCRIPTION AND DIMENSIONS: Current Version: Boulder Creek Breach Site GPS: 40.094614, -105.052254 During incident period of 9/11 /13 thru 9/30/13. severe flooding in Boulder Creek breached 1701f of unimproved, unmaintained natural stream bank on private property owned by Armstead Ranch. The breach resulted in diversion of a major portion of the creek's floodwaters at high velocity across private property owned by Armestad Ranch and a second parcel owned by Asphalt Services Corporation operating as Turnpike Aggregate and Mines (599 State Highway 52, Erie. CO). The rapidly flowing floodwaters eroded a channel across the referenced properties up to 150ft wide and 10ft deep. After crossing Asphalt Services' property. the floodwater impacted and breached critical infrastructure. including 150ft width of the southerly. 35ft wide embankment of the City of Erie's 40 acre North Water Reclamation Facility reservoir. Floodwaters filled the reservoir and overtopped the facility's northerly embankment. This raised concern regarding stability of the northerly embankment. which if it failed. would result in release of 40 acres water at an average depth of over 10ft. A sudden release of such a quantity of water would represent an immediate threat to public safety and improved public and private properties in the vicinity of the reservoir. The purpose of this PW is to address sufficient work to plug the breach. thus reducing the immediate threat to the City of Erie's 40 acre North Water Reclamation Facility reservoir and downstream improved public and private properties. This PW does not address repair of Erie's reservoir, nor does it address restoration of eroded private property other than replacing a sufficient quantity of material to plug the breach (estimated at 170ft L x average 125.2 ft W x 10ft D = 7.884cy x 1 .4tons/cy = 11 ,037tons - discrepancies due to rounding). Finally. this PW does not address restoration of the unimproved and unmaintained stream bank to its pre-disaster condition. SCOPE OF WORK: Current Version: WORK COMPLETED' A Weld County Commissioner visited the site during the flood and determined the breach and subsequent threat to improved public and private property. including the City of Erie's North Water Reclamation Facility Reservoir, had created an emergency situation requiring immediate emergency protective measures. The Commissioner concluded that a complete breach on the overflowing north side of the Reservoir would create a major Weld County catastrophe. and that water from that breach would have flooded downstream improved private and public property (See photos attachment 9). The Commissioner authorized Asphalt Services to mobilize their adjacent labor and equipment to take necessary action to close the breach in the stream bank. The Commissioner determined that it would it would be more expedient to address the threat in this manner, since Weld County's labor and equipment was committed in various locations, county-wide. The Commissioner obligated the County to pay the cost of the work on a time and materials basis. since the nature of the threat did not allow for a delay to obtain competitive proposals. Project Notes Procurement: Applicant has indicated. county official directed the contractor to perform work on an emergency basis. making the decision to make repairs on site at time damages were occurring. There was no formal contract created for contract service repairs made on private property. Contractor received a verbal communication to proceed from a Weld County Commissioner on a time and materials basis. While the emergency protective measures extended beyond 70 hours, the in-place cost of materials appears to be reasonable, when compared to CDOT cost of in-place fill materials. The applicant indicated that prior to this work Weld County did not have a contractual relationship with the contractor service provider Asphalt Services (See attachment 7 / Boulder Creek Determination). This Time and Material Contract was performed from 9/21 through 9/27/13. The work was conducted on property belonging to Armstead Ranch only. no construction or restoration occurred on Asphalt Services property. Documentation Retention. Pursuant to 44 CFR 13.42. Grantees and Sub-grantees are required to retain records. including source documentation. to support https://connect / .dhs.gov/emmie/,Danalnto=isource.fema.net,SSL+dispatchDestination.do?... 5/7/2014 Federal Emergency Management Agency E-Grants Page 10 of 1 1 expenditures/costs incurred against the grant award. for 3 years from the date of submission to FEMA of the final Financial Status Report letter. Permits: Due to the emergency nature of the repairs and the decision to proceed at the site without delay the applicant was unable to obtain permits from any agency for the scope of work. Project Specialist has requested Weld County consult with USACE regarding this project(See attachment 8/ Email requesting contact with USACE regarding project). Direct Administrative Costs The subgrantee is requesting direct administrative costs that are directly chargeable to this specific project. Associated eligible work is related to administration of the PA project only and in accordance with 44 CFR 13.22. These costs are treated consistently and uniformly as direct costs in all federal awards and other subgrantee activities and are not included in any approved indirect costs. At the time that this PW was written. Applicant had not provided DAC. A $1 .000 estimate has been included. Applicant to provide a breakdown of DAC at closeout. Insurance- The work completed was performed on private property and was not an insurable facility. Does the Scope of Work change the pre-disaster conditions at the site? Yes No Special Considerations included? Yes No Hazard Mitigation proposal included? Yes Is there insurance coverage on this facility? Yes No No PROJECT COST ITEM CODE NARRATIVE QUANTITY/UNIT UNIT PRICE COST *** Version 0 *** Other 1 0000 Work Completed 0/LS $ 0.00 $ 0. 00 2 9003 Contract Costs 1 /LS $ 186. 982.36 $ 186. 982. 36 3 9901 Direct Administrative Costs 1 /LS $ 1 . 000.00 $ 1 . 000. 00 (Subgrantee) TOTAL COST $ 187,982. 36 PREPARED BY MARK SPAHR TITLE PUBLIC ASSISTANCE SIGNATURE COORDINATOR APPLICANT REP. Roy Rudisill TITLE Director- OEM SIGNATURE WELD (COUNTY) : PA-08-CO-4145-PW-00908 Conditions Information Review Name Condition Type Condition Name Description Monitored Status No Conditions Internal Comments No. Queue User Date/Time Reviewer Comments A review of the documentation provided has identified that Weld County is insured for property damages through : Insurance JOHNSON 04-18-2014 Colorado Counties Casualty and Property Pool. Policy Number Review KENNETH 02: 55 PM 020412751 . GMT This policy does not provide coverage for dams, dikes. bridges. culverts, roadways. streets. walks. paved surfaces, tunnels. canals. land. The insurance policy will not provide coverage for costs https://connect l .dhs.gov/emm ie/,Danalnfo=isource.fema.net,SSL+dispatchDestination .do?... 5/7/2014 - Federal Emergency Management Agency E-Grants Page 11 of I I identified in this PW There will not be an insurance reduction for this PW. The FEMA eligible damages are not to building, contents, equipment, or vehicles; therefore, there will not be an insurance commitment required. https://connect 1 .dhs.gov/emm ie/,Danalnfo=isource.fema.net,SSL+dispatch Destination.do?... 5/7/2014 Hello