HomeMy WebLinkAbout20253273 Resolution
Approve Grant Agreement Amendment#3 to Task Order Contract for Public Health
Emergency Preparedness and Response Program, and Authorize Chair to Sign
Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
Whereas, the Board has been presented with Grant Agreement Amendment#3 to a Task
Order Contract for the Public Health Emergency Preparedness and Response Program
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Public Health and
Environment, and the Colorado Department of Public Health and Environment,
commencing upon full execution of signatures, and ending June 30, 2026, with further
terms and conditions being as stated in said amendment, and
Whereas, after review, the Board deems it advisable to approve said amendment, a copy
of which is attached hereto and incorporated herein by reference.
Now, therefore, be it resolved by the Board of County Commissioners of Weld County,
Colorado, that Grant Agreement Amendment #3 to a Task Order Contract for the Public
Health Emergency Preparedness and Response Program between the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the Department of Public Health and Environment, and the Colorado
Department of Public Health and Environment, be, and hereby is, approved.
Be it further resolved by the Board that the Chair be, and hereby is, authorized to sign
said amendment.
The Board of County Commissioners of Weld County, Colorado, approved the above
and foregoing Resolution, on motion duly made and seconded, by the following vote on
the 1st day of December, A.D., 2025:
[Insert Resolution Attestation Block Post Meeting]
2025-3273
HL0058
Con C-k- D I UI Z�
BOARD OF COUNTY COMMISSIONERS
PASS-AROUND REVIEW
PASS-AROUND TITLE: Amendment 3 Public Health Emergency Preparedness and Response Contract
DEPARTMENT: Public Health & Environment DATE: November 20, 2025
PERSON REQUESTING: Jason Chessher
Brief description of the problem/issue:
Enclosed for the Board's review and approval for placement on the agenda is contract amendment#3 between
the Colorado Department of Public Health and Environment (CDPHE) and the Board of County Commissioners
of Weld County for the use and benefit of the Weld County Department of Public Health and Environment
(WCDPHE) for our Public Health Emergency Preparedness & Response program.
This grant program was originally reduced by 25% at the start of the grant period due to uncertainty about the
federal budget. This amendment fully funds the program at $311,328 for the fiscal year.
What options exist for the Board?
Accept or decline the grant amendment.
Consequences: Accepting the contract amendment will allow the program to return to normal service
levels.
Impacts: If this contact amendment is not approved, grant funded positions, and the services they
provide, will remain unfilled.
Costs (Current Fiscal Year/Ongoing or Subsequent Fiscal Years): This amendment fully funds the
grant program. No additional county funding or FTE is requested.
Recommendation:
I recommend approval to place this item on a future BOCC agenda for formal consideration.
Support Recommendation Schedule
Place ona-6
BOCC Agenda Work Session Other/Comments:
Perry L. Buck
Scott K. James Via )�2i
Jason S. Maxey „�
Lynette Peppier j 6 . alati
Kevin D. Ross t�`✓
2025-3273
i7 /1 BLUDS
Karla Ford
From: Scott James
Sent: Friday, November 21, 2025 2:37 PM
To: Karla Ford; Lynette Peppler
Subject: Re: Please Reply - PHEP amendment#3
I support—thanks!
COUNTY,CO
Scott K.James
Weld County Commissioner
Office: 970-400-4200/Cell : 970-381-7496
P.O. Box 758, 1150 0 St., Greeley, CO 80632
0E3000
Join Our Team
IMPORTANT:This electronic transmission and any attached documents or other writings are intended
only for the person or entity to which it is addressed and may contain information that is privileged,
confidential or otherwise protected from disclosure. If you have received this communication in error,
please immediately notify sender by return e-mail and destroy the communication.Any disclosure,
copying, distribution or the taking of any action concerning the contents of this communication or any
attachments by anyone other than the named recipient is strictly prohibited.
From: Karla Ford <kford@weld.gov>
Date: Friday, November 21, 2025 at 2:35 PM
To: Scott James <sjames@weld.gov>, Lynette Peppier<Ipeppler@weld.gov>
Subject: Please Reply- PHEP amendment#3
Please advise if you support recommendation and to have department place on the agenda.
COUNTY,CO
Karla Ford
Office Manager& Executive Assistant
Board of Weld County Commissioners
Desk: 970-400-4200/970-400-4228
P.O. Box 758, 1150 0 St., Greeley, CO 80632
Karla Ford
From: Lynette Peppier
Sent: Friday, November 21, 2025 2:52 PM
To: Karla Ford; Scott James
Subject: RE: Please Reply - PHEP amendment#3
I am ok with it going to the agenda.
COUNTY,CO
Lynette Peppter
Weld County Commissioner, District 3
Board of Weld County
Desk: 970-400-4205/Cell : 970-305-7243
P.O. Box 758, 1150 0 St., Greeley, CO 80632
0E3000
Join Our Team
IMPORTANT:This electronic transmission and any attached documents or other writings are intended only for the
person or entity to which it is addressed and may contain information that is privileged,confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by
return e-mail and destroy the communication.Any disclosure, copying, distribution or the taking of any action
concerning the contents of this communication or any attachments by anyone other than the named recipient is
strictly prohibited.
From: Karla Ford <kford@weld.gov>
Sent: Friday, November 21, 2025 2:35 PM
To:Scott James<sjames@weld.gov>; Lynette Peppler<Ipeppler@weld.gov>
Subject: Please Reply- PHEP amendment#3
Importance: High
Please advise if you support recommendation and to have department place on the agenda.
WELW
COUNTY,CO
Karla Ford
Office Manager& Executive Assistant
Board of Weld County Commissioners
Docusign Envelope ID:9B9A9906-4475-40F4-995A-36F3DE98F56F
FOR SUBRECIPIENTS ONLY
This is a supporting document for Contract Number: 2026*0060 Amendment #3
The updated information provided here does not modify the original contract or original task order in any way.The
information provided here informs the grantee of updated items that are required under 2 CFR 200.332.
Data Required by 2 CFR 200.332(All pass through entities must ensure that every subaward is clearly identified to
the subrecipient as a subaward and includes the following information at the time of the subaward.If any of these
data elements change,the changes are to be reflected in subsequent subaward modification.When some of this
information is not available,the pass-through entity must provide the best available information when some of the
information below is unavailable.A pass-through entity must provide the unavailable information when it is
obtained.):
A. Subrecipient name: Shown in Contractor box on cover page of original contract and subsequent
modifications.
B. Subrecipient's unique entity identifier: MKKXT9U9MTV5
C. Federal Award Identification Number(FAIN):NU9OTU000029
D. Federal Award Date(when Federal award was signed by authorized official of the Federal
awarding agency):9/15/2025
E. Subaward Period of Performance Start and End Date:Start date shown on cover page of original
contract and end date shown on cover page of original contract,as updated by any subsequent
modifications.
F. Subaward Budget Period Start and End Date: Start date shown on cover page of original contract
and end date shown on cover page of original contract,as updated by any subsequent
modifications.
G. Amount of Federal Funds Obligated by this action by the pass-through entity to the subrecipient:
Shown on Budget Exhibit in column matching this contract modification.
H. Total Amount of Federal Funds Obligated to the subrecipient by the pass-through entity including
the current financial obligation: Shown on cover page of this contract modification and on Budget
Exhibit.
I. Total Amount of the Federal Award committed to the subrecipient by the pass-through entity:
Shown on cover page of this contract modification and on Budget Exhibit.
J. Federal award project description,as required to be responsive to the Federal Funding
Accountability and Transparency Act(FFATA): This funding program aims to strengthen the
capacity and capability of state,tribal, local,and territorial(STLT)public health systems to
prepare for,respond to,and recover from public health threats and emergencies.
K. Name of Federal awarding agency,pass-through entity,and contact information for the awarding
official of the Pass-through entity: Colorado Department of Public Health and Environment,Kurt
Williams,kurt.williams@state.co.us 303-810-4679.
L. Assistance Listing number and Title;93.069 Public Health Emergency Preparedness total Award
to CDPHE including Match:$22,534,620.00
M. Identification of whether the award is R&D:No
N. Indirect cost rate for the Federal award(including if the de minimis rate is charged)per§200.414:
Shown on Budget Exhibit as indicated by indirect rate and amount.
Ver 10/2024
Zo25 3213
Docusign Envelope ID:9B9A9906-4475-40F4-995A-36F3DE98F56F
1. Parties
This Amendment (the "Amendment") to the Original Agreement shown on the Signature and Cover
Page for this Amendment (The "Agreement") is entered into by and between the Grantee, and the
State.
2. Terminology
Except as specifically modified by the Amendment, all terms used in this Amendment shown on the
Signature and Cover Page for this Amendment (the "Agreement") is entered into by and between
the Grantee, and the State
3. Amendment Effective Date and Term
A. Amendment Effective Date
This Amendment shall not be valid or enforceable until the Amendment Effective Date
shown on the Signature and Cover Page for this Amendment. The State shall not be bound
by any provision of this Amendment before that Amendment Effective Date, and shall
have no obligation to pay Grantee for any Work performed or expense incurred under this
Amendment either before or after of the Amendment term shown in §3.B of this
Amendment.
B. Amendment Term
The Parties' respective performances under this Amendment and the changes to the
Agreement contained herein shall commence on the Amendment Effective Date shown on
the Signature and Cover Page for this Amendment or December 15, 2025, whichever is
later and shall terminate on the termination of the Agreement or June 30, 2026,
whichever is earlier.
4. Purpose
The Parties entered into the agreement to support public health department's ability to
effectively respond to a range of public health threats, including infectious diseases, natural
disasters, biological, chemical, nuclear and radiological events.
The Parties now desire to update the Statement of Work - Work Plan activities, Standards and
Requirements and add deliverables. This amendment increases the contract budget and increases
the current contract maximum.
Amendment Agreement Number: 2026*0060 Amd #3 Page 3 of 4 Version: 11.2024
Docusign Envelope ID:9B9A9906-4475-40F4-995A-36F3DE98F56F
5. Modification
The Agreement and all prior amendments thereto, if any, are modified as follows:
A. The Agreement Initial Agreement Expiration Date on the Agreement's Signature and Cover
Page is hereby deleted and replaced with the Current Agreement Expiration Date shown on
the Signature and Cover Page for this Amendment.
B. The Agreement Maximum Amount field on the Agreement's Signature and Cover Page is
hereby deleted and replaced with the Current Agreement Maximum Amount field shown on
the Signature and Cover Page for this Amendment.
C. The Parties now agree to modify Exhibit B-Statement of Work of the agreement. Exhibit B-
Statement of Work is deleted and replaced in its entirety with Exhibit B-Statement of Work
attached to this amendment.
D. The Parties now agree to modify Exhibit C-Budget of the agreement. Exhibit C-Budget is
deleted and replaced in its entirety with Exhibit C-Budget attached to this Amendment.
6. Limits of Effect and Order of Precedence
This Amendment is incorporated by reference into the Agreement, and the Agreement and all
prior amendments or other modifications to the Agreement, if any, remain in full force and
effect except as specifically modified in this Amendment Except for the Special Provisions
contained in the Agreement, in the event of any conflict, inconsistency, variance, or
contradiction between the provisions of this Amendment and any of the provisions of the
Agreement or any prior modification to the Agreement, the provisions of this Amendment shall
in all respects supersede, govern, and control. The provisions of this Amendment shall only
supersede, govern, and control over the Special Provisions contained in the Agreement to the
extent that this Amendment specifically modifies those Special Provisions.
Amendment Agreement Number: 2026*0060 Amd #3 Page 4 of 4 Version: 11.2024
Docusign Envelope ID:9B9A9906-4475-40F4-995A-36F3DE98F56F
EXHIBIT B
STATEMENT OF WORK
To Original Contract Number 2025-0152
These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above.
I. Project Description
This project serves to improve medical and public health preparedness, response, recovery and
epidemiological capabilities at the federal, state, and local levels. Public health systems are essential
in preparing communities to respond to and recover from emergencies and threats. Centers for
Disease Control and Prevention(CDC) established the Public Health Emergency Preparedness PHEP
program to build public health emergency response capabilities both nationally and locally.
The PHEP cooperative agreement provides technical assistance and resources to support state, local,
Tribal, and territorial public health departments, along with Healthcare Coalitions(HCCs) and health
care organizations, throughout Colorado to record measurable and sustainable progress towards
achieving the preparedness and response capabilities that promote prepared and resilient communities
through planning, training, and exercises.
II. Definitions
1. AAR/IP -After Action Report/Improvement Plan
2. CDB -Communicable Disease Branch
3. CDEU- Communicable Disease Epidemiology Update Calls, facilitated by CDPHE which
occur bi-monthly
4. CDPHE -Colorado Department of Public Health and Environment
5. CO-SHARE- Colorado State Health and Readiness Exchange
6. EpiTrax-Colorado's disease reporting and surveillance system
7. Epi -Epidemiology
8. ESF#8 -Emergency Support Function 8, Public Health&Medical
9. FoodNet-A collaboration between the CDC and selected state health departments to track
pathogens that cause foodborne illnesses
10. HAN- Health Alert Network
11. High-Risk Disease Situation-A situation where the public health agency must make timely
decisions or perform timely actions to prevent additional disease spread.
12. LPHA -Local Public Health Agency
13. MCM -Medical Countermeasures
14. MYIPP - Multi Year Integrated Preparedness Plan
15. NORS -National Outbreak Reporting System
16. OEPR-Office of Emergency Preparedness and Response
17. Priority Jurisdictional Risk-Risk identified as a priority area of concern by the jurisdiction
18. RRC -Readiness & Response Coordinator
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EXHIBIT B
19. SOW- Statement of Work
20. State Capstone Tabletop Exercise -Component of PHEP exercise series
III. Work Plan
Goal#1: Local Public Health Agencies will effectively prepare for, monitor, detect, diagnose,
investigate, and nimbly respond to all types of conditions, events, and disasters that impact the
public's health.
Objective#1: No later than the expiration date of the Contract, maintain public health surveillance
and epidemiological response capacity within the Jurisdiction through planning,training activities,
exercises and response to real events.
Primary Activity#1 The Contractor shall update a local public health response plan.
Primary Activity#2 The Contractor shall conduct timely, complete disease investigations within
their jurisdiction in order to implement appropriate disease control mitigation activities.
Sub Activity#2
1. The Contractor shall maintain complete, accurate investigation data in statewide
surveillance systems.
•
Primary Activity #3 The Contractor shall respond to incidents with public health implications within
their jurisdiction in order to implement appropriate disease control mitigation activities including
immediate responses to High-Risk Disease Situations outside of normal business hours.
Primary Activity#4 The Contractor shall evaluate disease investigation metrics reports provided to
them by the Communicable Disease Branch(CDB) at the Colorado Department of Public Health and
Environment(CDPHE).
Primary Activity#5 The Contractor shall attend statewide Communicable Disease Epidemiology
(Epi)Update calls.
Primary Activity#6 The Contractor shall attend Statewide Epi Response Coordination calls during
statewide response to communicable disease events.
Primary Activity #7 The Contractor shall meet quarterly with the state Field Epidemiologist
assigned to their jurisdiction to provide agency epidemiology updates.
Primary Activity#8 The Contractor shall evaluate public health surveillance data to assist with the
prompt identification of potentially hazardous health situations to enable information sharing for
rapid response decision making.
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EXHIBIT B
Sub-Activity#8
1. The Contractor shall present public health data concepts with invested community
organizations, a minimum of once during the term of the Contract.
Primary Activity#9: The Contractor shall conduct disease control prevention activities among
people at higher risk of communicable disease infections through collaboration with other invested
organizations and individuals.
Primary Activity#10 The Contractor shall respond to bi-annual communicable disease after-hour
drills conducted by the CDB by one of the CDB approved methods.
Objective#2 No later than the expiration date of the Contract, improve public health emergency
preparedness, response, and recovery activities within the Jurisdiction through planning, training,
exercises and response to real events.
Primary Activity #1 The Contractor shall update the Emergency Preparedness & Response(EPR)
Partners Contact Spreadsheet Local Public Health Agency(LPHA) Contact List in CO-SHARE.
Primary Activity#2
The Contractor shall provide one of the following:
a. The development of an All-Hazards Multi-Year Integrated Preparedness Plan (MYIPP).
b. An updated All-Hazards MYIPP.
c. Participation in the jurisdictional All-Hazards MYIPP.
Primary Activity#3 The Contractor shall participate in Workforce Development Training.
Primary Activity#4 The Contractor shall complete an exercise that addresses a Priority
Jurisdictional Risk with public health impacts.
Primary Activity #5 The Contractor shall participate in the State Capstone Tabletop Exercise led by
CDPHE, Office of Emergency Preparedness and Response(OEPR).
Primary Activity#6 The Contractor shall complete an After-Action Report/Improvement Plan
(AAR/IP)Data Elements Document within 90 days from any event, exercise or real world, in CO-
SHARE.
Primary Activity#7 The Contractor shall complete one of the following:
a. a new agency recovery plan
b. update an existing agency recovery plan
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EXHIBIT B
Primary Activity#8 The Contractor shall maintain an updated Notification list for use in
epidemic emergencies.
Primary Activity #9 The Contractor shall document their Volunteer Management strategy.
Primary Activity#10 The Contractor shall respond to quarterly redundant communication drills
which includes quarterly redundant 800 MHz radio communication drills conducted by CDPHE by an
OEPR approved method(s).
Primary Activity #11 The Contractor shall conduct semi-annual drills to test redundant forms of
communication among its response partners.
Primary Activity#12 The Contractor shall update jurisdictional Health Alert Network(HAN)
policies and procedures.
Standards and Requirements
1. The content of electronic documents located on CDPHE and non-CDPHE websites and information
contained on CDPHE and non-CDPHE websites may be updated periodically during the contract
term. The contractor shall monitor documents and website content for updates and comply with all
updates.
2. The Contractor shall include in the updated local public health response plans the following
required components:
a. The identification of staff who monitor routine jurisdictional public health surveillance
systems that may include
i. EpiTrax
ii. Ad-hoc response systems.
b. The identification of staff who are trained to conduct timely disease investigations of
i. Disease cases
ii. Disease outbreaks.
c. The identification of staff who can support surge activities in response to disease related
events.
d. The identification of staff who can respond 24/7 to emergencies that threaten public health
including immediate after-hours response to High-Risk Disease Situations.
i. Examples of High-Risk Disease Situations include but are not limited to:
1. Performing case investigations for an immediately reportable
disease/condition to offer post-exposure prophylaxis to contacts.
2. Investigating a potential bioterrorism agent.
3. Implementing immediate disease control measures for an outbreak.
e. Processes to request additional assistance during a public health disease response.
f. Communications procedures for notifying local partners in the event of a High-Risk
Disease Situation response.
3. The Contractor shall utilize the staff identified in their response plan.
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Amendment Agreement Number: 2026'0060 Amendment#3 Ver.2.15.24
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EXHIBIT B
4. The Contractor shall follow the processes identified in their response
plan.
5. CDPHE will provide access to EpiTrax as well as other ad-hoc response systems for the
contractor's disease investigation staff.
6. The Contractor shall comply with CDPHE requirements in the use of EpiTrax and ad-hoc response
systems for data reporting including
a. Timely data entry
b. Complete data entry for required fields.
7. The Contractor shall comply with primary disease case investigation responsibilities outlined in the
CDPHE Communicable Disease Manual in the Public Health Reportable Condition Investigation
Guidance. This document and website are incorporated and made part of the contract by reference
and are available on the following website: CDPHE.Colorado.Gov
8. The Contractor shall comply with the public health response timelines outlined in the CDPHE
Communicable Disease Manual CDPHE Communicable Disease Manual in the"Public Health
Reportable Condition Investigation Guidance". This document and website are incorporated and
made part of the contract by reference and are available on the following website:
CDPHE.Colorado.Gov
9. The Contractor shall use statewide guidance and best practice in investigation of disease and
outbreaks, including exposure monitoring. Guidance can be found in the CDPHE Communicable
Disease Manual. Outbreak guidance can be found in the Outbreak Investigation Guidance
Document. Guidance may evolve and be adapted for changing responses or new pathogens.
a. The CDPHE CDB will provide the most up to date guidance documentation as needed.
10. The Contractor shall report cases, contacts, or exposures of reportable conditions that require
investigation outside of the Contractor's jurisdiction into EpiTrax or ad-hoc response surveillance
systems within one working day of Contractor knowledge of the case, contact, or exposed
individual or immediately by phone to CDPHE for high-risk conditions.
11. The Contractor shall complete disease investigation interviews of cases when, during the course of
the interview,the Contractor learns that a case resides in a different jurisdiction. EpiTrax re-routing
of the case to the proper jurisdiction is required:
a. within 1 working day or
b. immediately by phone if an outbreak or other High-Risk Disease Situation is identified.
12. The Contractor shall comply with standard reporting requirements when completing outbreak report
forms, including the CDC National Outbreak Reporting System(NORS)forms. This information is
incorporated and made part of this contract by reference and is located on the CDPHE website
CDPHE.Colorado.Gov
13. The Contractor shall comply with CDPHE requirements for outbreak reporting. Outbreak reporting
requirements can be found in the Outbreak Investigation Guidance Document, the Communicable
Disease Manual, and on the CDPHE website.
14. The Contractor shall comply with the investigation expectations described in the 2023 FoodNet
Expansion Plan(FoodNet Expansion Plan)by achieving the expectations described for LPHA to
have CDPHE conduct FoodNet interviews.
15. The Contractor shall complete disease case interview data entry in EpiTrax within three(3)
business days. During urgent response, more timely data submission may be required.
16. The Contractor shall complete outbreak investigation data entry in EpiTrax within three(3)
business days. During urgent response, a more timely data submission may be required.
17. The Contractor shall consult with CDPHE CDB for surge support and prioritization if the
Contractor is unable to meet the target for completing timely investigations for conditions with
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Amendment Agreement Number: 2026'0060 Amendment#3 Ver.2.15.24
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EXHIBIT B
primary LPHA investigation responsibility within the timeframe described in Public Health
Reportable Condition Investigation Guidance or in other response specific guidance. This target is
90% of all cases interviewed within the designated time frame for that condition from the date the
case was assigned to a county in EpiTrax.
18. The Contractor shall resolve issues related to missing data for disease and outbreak investigation in
EpiTrax or ad hoc surveillance systems for conditions and outbreaks investigated by the LPHA no
later than two(2)weeks after receiving a missing data report.
a. The Contractor shall meet with CDPHE CDB if there are challenges resolving missing
data issues.
19. The Contractor shall utilize staff that can be reached 24/7 to respond to a High-Risk Disease
Situation as well as after-hours drills.
20. CDPHE will provide disease investigation metrics reports via email from the Communicable
Disease Branch to the contractor twice annually in October 2025,as well as February 2026.
21. The Contractor shall record disease investigation metrics reports issue resolutions in the Grant
Reporting Spreadsheet.
22. The Contractor shall attend a minimum of 80% of the statewide Communicable Disease Epi Update
calls(CDEU) as well as Statewide Epidemiology Response Coordination calls during statewide
response to communicable disease events.
23. CDPHE will record and monitor attendance of the CDEU and Statewide Epidemiology Response
Coordination calls.
24. The Contractor shall document the date in which meetings with the state Field Epidemiologist took
place in the Grant Progress Reporting Spreadsheet
25. CDPHE will provide disease surveillance reports via email from the Communicable Disease Branch
to the contractor quarterly for the duration of the contract.
26. The Contractor shall present public health data concepts to community organizations at the
discretion of the Contractor once during the term of the contract. Presentation recommendations
will be provided to the contractor by CDPHE in the SOW guidance document.
27. The Contractor shall provide a summary of their community presentations in the Grant Reporting
Spreadsheet to include:
a. Topics covered in the presentation
b. The date of the presentation
c. The name of the community organization that the presentation was given to
28. The Contractor shall identify high-risk populations within their jurisdiction. Examples of high-risk
populations will be provided by CDB to the Contractor in the SOW guidance document.
29. CDPHE-CDB will provide the contractor with a Statement of Work(SOW)guidance document by
August 1, 2025, via email.
30. The Contractor shall fill in all fields within the LPHA &Tribal Contact List in CO-SHARE, the
Colorado State Health Readiness Exchange a minimum of two (2) times per year or when:
a. Contact information changes,
b. Operating hours change,
c. EPR staff change,
d. Primary Communicable Disease staff change,
e. HAN Coordinator staff change.
f. PIO staff change
g. Fiscal staff change
31. The Contractor shall complete one of the following:
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EXHIBIT B
a. The Contractor shall update their existing MYIPP
b. The Contractor shall develop a new MYIPP
32. The Contractor shall demonstrate participation in the All-Hazards MYIPP by preparing a MYIPP
that addresses plans, training and exercising for prioritized jurisdictional risks.
33. The Contractor shall select a Workforce Development Training from the list provided by CDPHE-
OEPR in COSHARE by August 1, 2025.
34. Jurisdictional Risk/Public Health Impact exercises shall be selected from one of the following
options that best meets their jurisdictional needs:
a. Seminar
b. Workshop
c. Tabletop Exercise
d. Game
e. Functional Exercise
f. Full Scale Exercise
35. The Contractor shall complete one of the following exercises:
a. The Contractor shall conduct a Public Health exercise
b. The Contractor shall participate in a jurisdictionally led Public Health exercise
36. CDPHE-OEPR will provide an After-Action Report/Improvement Plan Data Elements document in
COSHARE by August 1, 2025.
37. CDPHE-OEPR will provide the Capstone Exercise Data Elements requirements via COSHARE by
August 1, 2025.
38. CDPHE-OEPR will provide a recovery plan template via COSHARE by November 15, 2025.
39. The notification list for an emergency epidemic shall include at a minimum the following
organizations:
a. General access hospitals,
b. Critical access hospitals,
c. Regional emergency medical and trauma advisory councils,
d. Rural health clinics,
e. Federally qualified health centers,
f. Local emergency management agencies within the jurisdiction of the local public health
agency.
g. Healthcare Coalitions
40. CDPHE-OEPR will provide a volunteer management strategy template via COSHARE by August
1, 2025.
41. Public Health&Medical (ESF#8)considerations can include however are not limited to the 15
PHEP Capabilities.
42. The Contractor shall include ESF#8 collaborators, including the roles and responsibilities of the
HCC RRC in any medical system response in any updates to the following:
a. Plans,
b. Strategies,
c. Medical Countermeasures (MCM).
Expected Results
of Activity(s)
1. Colorado public health agencies surveillance response to public health epidemiological
emergencies and related events to which a public health response is necessitated will be
maintained.
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EXHIBIT B
2. Colorado public health agency's ability to respond to public health emergencies and related
events to which a public health response is necessitated will be maintained.
Measurement of
Expected Results
1. Required Outbreak Documentation is complete.
2. Disease investigations conducted by the Contractor are timely and complete.
3. The Grant Reporting spreadsheet is complete for all deliverables.
Deliverables
Description Completion Date
1. The Contractor shall submit their local No later than September 30, 2025
Public Health Response plan to the contract
monitor via CO-SHARE.
2. The Contractor shall submit documentation No later than one(1)month after
of any issues identified in the disease receiving the report
investigation metrics reports to the contract
monitor via the Grant Reporting
Spreadsheet.
3. The Contractor shall submit requested No later than June 15, 2026
presentation information on the public
health community organization disease topic
to the contract monitor in the Grant
Reporting Spreadsheet.
4. The Contractor shall submit a brief No later than June 15, 2026
summary of communicable disease
prevention or response efforts among people
of higher risk of communicable disease
infection to the contract monitor via the
Grant Reporting Spreadsheet.
5. Contractor shall submit an All-Hazards No later than June 15, 2026
MYIPP to the contract monitor in CO-
SHARE
6. The Contractor shall submit proof of No later than June 15, 2026
participation in Workforce Development
Training to the contract monitor in
COSHARE.
7. The Contractor shall submit the AAR/IP No later than 90 days from any event,
Data Elements to the contract monitor in exercise or real world,
CO-SHARE. but no later than June 15, 2026
8. The Contractor shall submit the Recovery No later than-June 15, 2026
Plan to the contract monitor in COSHARE.
Page 8 of 9
Amendment Agreement Number: 2026*0060 Amendment#3 Ver.2.15.24
Docusign Envelope ID:9B9A9906-4475-40F4-995A-36F3DE98F56F
EXHIBIT B
Description Completion Date
9. The Contractor shall submit Capstone No later than June 15, 2026
Exercise Participation Data Elements to the
Contract Monitor via CO-SHARE.
10. The Contractor shall submit After Action No later than 90 days after
Report/Improvement Plans to the Contract completing exercise or real-world
Monitor in COSHARE. incident
11. The Contractor shall submit their No later than June 15, 2026
notification list to the contract monitor via
COSHARE.
12. The Contractor shall submit their volunteer No later than June 15, 2026
management strategy to the contract monitor
via COSHARE.
13. The Contractor shall complete the No later than June 15, 2026
Redundant Communication Google Form
for the contract monitor via COSHARE.
14. The Contractor shall submit their agency No later than June 15, 2026
HAN policies&procedures to the contract
monitor via COSHARE.
IV. Monitoring
CDPHE's monitoring of this contract for compliance with performance requirements will be
conducted throughout the contract period by the program monitor. Methods used will include a
review of documentation determined by CDPHE to be reflective of performance to include progress
reports and other fiscal and programmatic documentation as applicable. The Contractor's
performance will be evaluated at set intervals and communicated to the Contractor. A Final
Contractor Performance Evaluation will be conducted at the end of the life of the contract.
V. Resolution of Non-Compliance
The Contractor will be notified in writing within 30 calendar days of discovery of a compliance issue.
Within 45 calendar days of discovery, the Contractor and the State will collaborate,when appropriate,
to determine the action(s) necessary to rectify the compliance issue and determine when the action(s)
must be completed.The action(s)and timeline for completion will be documented in writing and agreed
to by both parties. If extenuating circumstances arise that requires an extension to the timeline, the
Contractor must email a request to the Public Health and Emergency Preparedness (PHEP) Contract
Monitor and receive approval for a new due date. The State will oversee the completion/implementation
of the action(s)to ensure timelines are met and the issue(s) is resolved. If the Contractor demonstrates
inaction or disregard for the agreed upon compliance resolution plan, the State may exercise its rights
under the provisions of this contract.
Page 9 of 9
Amendment Agreement Number: 2026*0060 Amendment#3 Ver.2.15.24
Docusign Envelope ID:9B9A9906-4475-40F4-995A-36F3DE98F56F Exhibits
is . y....r.v7:.
1COLORADO
i Department of Public
c" ' I Health b Environment DCPHR MODIFICATION BUDGET
To Original Contract Routing 8:2025-0152
Budget Modification Routing 8:2026-0060 Amd#3
Weld County Departmentof Program Contact Name, Dan Joseph
Public Health and Title Phone Environmental Health Director
Agency Name Environment Email 970-400-2206
djoseph(ieweld.eov
Fiscal Contract Name, Bill Fritz,Finance Manager
Budget Period 7/1/2024-6/30/2026 Title Phone Email 970-400-2122
bfritzar weld.am.
Project Name OEPR-PHEP Date Completed 10.22.2025
Expenditure Categories
Personnel Services Salaried Employees Previous Contract
/ Pto y Total New Contract
Gross or Percent of OC 2025'0152- 2026'0060 Contract Grand
Position Title Description of Work Annual Fringe Time on 2026•0060 Amd
Salary Project #2 Amd.J13 Totals
Coordinated EPR programming and LPHA deliverables.Awar<i
EPR Specialist brought to ieval fu,uilng odd 25°<to>;ne $114,150.40 $48,034.49 16.25% $181,964.03 $26,355.05 $208,319.08
Coordinated EPI programming and LPHA deliverables.Award
Epidemiologist II broue;ht to,r-vel btorilott-ado 25 a to hnc $89,190.40 $37,531.32 25.00% $209,363.56 $31,680.43 $241,043.99
Communicable Disease Manager Management of EPR Specialist and PHEP EPI $0.00 $0.00 0.00% $7,161.11 $0.00 $7,161.11
Management of Epidemiologist Award brought to level
EH Program Manager r,,,,i ar ,d,i 25 :o..r, $127,952.26 $53,842.31 0.75% $4,090.38 $1,363.46 $5,453.84
Management of EPR Specialist and PHEP EPI Award brought
EH Division Director $135,054.40 $56,830.89 0.75% $4,317.42 $1,439.14 $5,756.56
to'evei fun:b.:g add b to:leas
Personnel Services/Hourly Employees
Hourly ` Total*of
Position Title Description of Work Hourly Wage Fringe Hours on
Project
Epidemiologist I Coordinated EPI programming and LPHA deliverables $0.00 $0.00 0.00 $5,358.75 $0.00 $5,358.75
Total Personnel Services
(Including fringe benefits) $412,255.25 $60,838.08 $473,093.33
Supplies&Operating Expenses
Item Description of item Rate Quantity
To include annual renewals of Salamander,Ready Op,SAS,Survey Monkey
Software fees A,,ard or:,�,pnr ro nv.'i I'nd:no-arm 24' totor‘ $1362.50 1 $9,537.50 $1,362.50 $10,900.00
Annual membership(s)to emergency management organizations for the
EPR
Specialist,PHEP Epi and Communicable Disease Program Manager:CEMA(3
Memberships @ $147.50 1 $1,367.10 5147.50 $1,514.60
$45.00),CSTE(2 @$250.00),CPHA(2 @$45.00),IAEM(1 @$199.00)
A a'd brought 7'•,vrl t,;r y-add 2• o'.ioe
Misc.office/operating supplies,training supplies,exercises Office Supplies:
cell phone
expenses,printer paper,printer ink,pens,sticky notes,etc.Figured on a 12
Operating supplies month $105.00 1 $579.00 $105.00 $684.00
period and other supplies as needed. Award brought to level funding ado
Amendment Agreement Number: 2026•0060 Amd 112 Page I of 3
Docusign Envelope ID:9B9A9906-4475-40F4-995A-36F3DE98F56F Exhibit C
Mobile phone charges(monthly average of$75/month x 2 phones) Award
Phones brought to level funding add 75"-;to hoe
$600.00 1 $4,200.00 $600.00 $4,800.00
Small items of equipment,medical cache supplies,PPE Award brought to
Small items of equipment/PPE Ivvel fwuf,ng add 25,to line $125.00 1 $519.00 $125.00 $644.00
Printing General printing costs within the office;could include allocations $0.00 0 $144.00 $0.00 $144.03
$0.00
Total Supplies $16,346.60 $2,340.00 $18,686.60
&Operating Expenses
Travel
Item Description of Item Rate Quantity
Attend HCC,OEPR and AFN meetings,workgroups,trainings,partner
Local Travel mileage meetings,in-state conferences Arva,d brought to level funding add 23 50.70 230 $1,068.69 $160.65 $1,229.34
Local Travel Per diem Per diem @$50 per day for 10 days x 2 staff $0.00 0 $1,000.00 $0.00 $1,000.00
International Association of Conference registration($799.00 x 1),Lodging($249,00 x 4 nights),Per diem
Emergency Managers ($50.00/day x 4 days x 1 staff)Ground Transportation($250 $0.00 0 $2,245.25 $0.00 $2,245.25
Conference parking/shuttles/mileage)
Council of State and
Conference Registration:$900.20. Award brought to level funding-add
Territorial Epi(CSTE) $225.05 1 $5,367.15 $225.05 $5,592.20
2; to IL„
National Conference
Council of State and CSTE National Conference airfare for 1 person Award brought to level
Territorial Epi(CSTE) funding-add 25%to line $175.00 1 $525.00 $175.00 $700.00
National Conference
Council of State and CSTE National Conference lodging for 1 person/4 nights Award brought to
Territorial Epi(CSTE) $250.00 1 $750.00 $250.00 $1,000.00
',,:el`ond.',H add 255.to Iln.,
National Conference
Council of State and CSTE National Conference per diem for 1 person/4 days Award brought to
Territorial Epi(CSTE) $50.00 1 $150.00 $50.00 $200.00
level funding add 25h,to line
National Conference
Council of State and CSTE National Conference parking for 1 person/4 days Award brought to
Territorial Epi(CSTE) level funding-add 25%to line $15.00 1 $45.00 $15.00 $60.00
National Conference
Council of State and CSTE National Conference Mileage to/from airport and ground
Territorial Epi(CSTE) transportation $33.45 1 $100.35 $33.45 $133.80
National Conference Award b,aoght to level funding-add 25%to line
Conference Registration($650 ea x 2 staff),Roundtrip Airfare($500.00 ea x
2025 Preparedness Summit 2staff),Lodging($199 per night x 4 nights x2 staff),Per diem($50.00/day x4 $0.00 0 $4,792.00 $0.00 $4,792.00
days for 2 staff),Ground Transportation($250 parking/shuttles/mileage x2
staff)
Conference Registration:$450;Lodging:$199/night x 3 nights;Per diem:
CEMA Conference $50/day x 3 days for 1 person Award brought to level funding-add 25°5e to $598.50 1 $4,189.50 $598.50 $4,788.00
Public Health in the Rockies Conference Registration($375.00 x 2 staff),Lodging($199 x 4 nights x 2
Conference staff),Per diem($50/day x 4 days x 2 staff) $0.00 0 $2,742.00 $0.00 $2,742.00
Colorado OneHealth Conference Registration for 6 people Award brought to level funding-add
and Zoonosis Conference 25 to line $90.00 1 $360.00 $90.00 $450.00
Colorado Epidemiology Hotel:$150/night x 1 night for 6 people Award brought to level funding-
Conference add 25%to line $225.00 1 $1,195.00 $225.00 $1,420.00
$0.00 0 $0.00 $0.00 $0.00
Total Travel $24,529.94 $1,822.65 $26,352.59
Amendment Agreement Number: 2026.0060 Amd#2 Page 2 of 3
Exhibit C
Docusign Envelope ID:9B9A9906-4475-40F4-995A-36F3DE98F56F
Contractual(payments to third parties or entities)
Contractor Name Description of Work Rate Quantity
$0.00 0 $0.00 $0.00 $0.00
Total Contractors/Consultants $0.00 50.00 $0.00
TOTAL DIRECT COSTS(TDC) $453,131.79 $65,000.73 $518,132.52
Less:Expenses per OMB 2CFR 4 200
Contractor in excess of$50,000 $0.00 $0.00 $0.00
SubAward in excess of$50,000 $0.00 $0.00 $0.00
Rent $0.00 $0.00 $0.00
Equipment $0.00 $0.00 $0.00
Other Unallowable Expenses $0.00 $0.00 $0.00
Total Indirect Reduction $0.00 $0.00 $0.00
MODIFIED TOTAL DIRECT COSTS(MTDC) $453,131.79 565,000.73 $518,132.52
Indirect Costs
Total Indirect
Indirect Cost Description of Item Percentage
Indirect Approved Rate(MTDC) 70,4 negot,a,ee na,.,. 189 ,On cwPN9 .,ea ramea ale-,9.,.x 19.74% $87,434.38 $12,831.14 S100,263 ,2
Total Indirect $87,434.38 $12,831.14 $100,265.52
OC 2025'0152- 2026.0060 OC-to-Date
2026.0060 Amd Amd.#3 Contract Total
#2
TOTAL $540,567.00 $77,832.00 $618,399.00
Amendment Agreement Number: 2026.0060 Amd N2 Page 3 of 3
Contract Form
Entity Information
Entity Name* Entity ID* New Entity?
COLORADO DEPT OF PUBLIC @00001 926
HEALTH ENVIRONMENT
Contract Name* Contract ID Parent Contract ID
CDPHE PUBLIC HEALTH EMERGENCY PREPAREDNESS 10128
AND RESPONSE CONTRACT AMENDMENT#3 Requires Board Approval
Contract Lead* YES
Contract Status BFRITZ
CTB REVIEW Department Project#
Contract Lead Email
bfritz@weld.gov;Health-
Contracts@weld.gov
Contract Description*
CDPHE PUBLIC HEALTH EMERGENCY PREPAREDNESS AND RESPONSE CONTRACT AMENDMENT #3
Contract Description 2
Contract Type* Department Requested BOCC Agenda Due Date
GRANT HEALTH Date* 11 '27/2025
12 01 2025
Amount* Department Email
$31 1 ,328.00 CM-Health@weld.gov Will a work session with BOCC be required?*
NO
Renewable* Department Head Email
NO CM-Health- Does Contract require Purchasing Dept. to be
DeptHead@weld.gov included?
Automatic Renewal
County Attorney
Grant GENERAL COUNTY
IGA ATTORNEY EMAIL
County Attorney Email
CM-
COU NTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date Review Date* Renewal Date
05/01 /2026
Termination Notice Period Expiration Date*
Committed Delivery Date 06/30/2026
Contact Information
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JASON CHESSHER RUSTY WILLIAMS BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
11 /25/2025 11 /25/2025 11 /25/2025
Final Approval
BOCC Approved Tyler Ref#
AG 120125
BOCC Signed Date
Originator
BOCC Agenda Date BFRITZ
12/01 /2025
Hello