HomeMy WebLinkAbout20160698.tiff RESOLUTION
RE: APPROVE APPLICATION FOR VICTIM ASSISTANCE AND LAW
ENFORCEMENT (VALE) GRANT FOR VICTIM WITNESS ASSISTANCE UNIT
AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with an Application for a Victim Assistance and
Law Enforcement (VALE) Grant for the Victim Witness Assistance Program from the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
' Office, Victim Witness Assistance Unit,of the 19th Judicial District Attorney's to the VALE
Board, with terms and conditions being as stated in said application, and
WHEREAS,after review,the Board deems it advisable to approve said application, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Application for a Victim Assistance and Law Enforcement(VALE)Grant
Victim Witness Assistance Program from the County the ct g of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District
Attorney's Office,Victim Witness Assistance Unit,to the VALE Board, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 24th day of February, A.D., 2016.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:
.4Q J G( r ,��"•6
Mike Freeman, Chair
Weld County Clerk to the Board
Sean P. Conway, Pro-Tem
BY: 1 $ /LRJ��� :.��""�►` �—r
De•u Clerk to the Bo:rd ���� 1L,e) at(
t / • % e A. Cozad
APP' .! D ' O FORM: 1161 ( =��' USED
Tara Kirkmeyer
? ney
Steve Moreno
Date of signature: l9
�r'� 2016-0698
CGat&, `'1 DA0025
2016-2017 VALE ASSISTANCE FUNDS
19th Judicial District, Weld County Application
REFER TO APPLICATION INSTRUCTIONS TO COMPLETE THIS APPLICATION CORRECTLY.
SECTION A -AGENCY INFORMATION: VALE USE ONLY
1. APPLICANT Agency: District Attorney's Office, l9th Judicial District Grant#:
Amount Requested:
Program Name: Victim Witness Assistance Unit Amount Funded.;
Street Address(if not confidential):
915 Tenth Street
Greeley, CO 80632
Mailing Address(if different):
PO Box 1167
Greeley, CO 80632
Phone: 970 356-4010 Fax: 970 352-8023 E-Mail: jholden@co.weld.co.us
2. CONTACT PERSON: JoAnn Holden Title: Director of Victim Services, District Attorney's Office
Phone: 970 356-4010 X4747 Fax: 970 352-8023 E-Mail: jholden@co.weld.co.us
3. Agency Status ® governmental ❑private-non-profit ❑ private-for-profit
Non-Profit agencies include their TAX ID Number here.
NOTE:If you are claiming non-profit status and if you have not previously provided documentation supporting this claim
to the VALE Board,then you must provide sufficient documentation concerning your agency's non-profit status with this
application.
4. PROJECT TITLE: Victim Witness Assistance Program
5. Give a problem statement that is specific to the community the project will serve.
The Victim Rights Amendment mandates more VRA duties to District Attorney Offices than any other
Criminal Justice System entity for crime victims. The Weld County Victim Witness Assistance Unit
completes these VRA mandated duties for crime victims as well as VALE and Victims Compensation
statutory duties. Additionally the VW Unit provides services to victims and witnesses of all crimes as
the criminal case moves through the Criminal Justice System.
6. FUNDS REQUESTED TOTAL: $ 136.182
2016-0698
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ITEMS 1 -6 MUST REMAIN ON THIS PAGE
SECTION B - NARRATIVE SUMMARY
7. Agency description:
The 19th Judicial District Attorney's Office is a government agency statutorily mandated to prosecute
those charged with committing crimes against the State of Colorado. The Office's Mission Statement is,
To Seek Justice, Promote Public Safety and Fight For Our Community.The Victim Witness
Assistance Unit is a department in the Weld County District Attorney's Office and was established in
1980. Presently, the Victim Witness Assistance Unit staff consists of 12 staff(10.625 FTE)working with
victims of felonies, misdemeanors, and traffic cases.
The District Attorney's Office Victim Witness Assistance Program is the only program providing:
1. mandated notices to victims of Victim Rights'Amendment crimes regarding the critical stages of the
court system which advise them of their rights with regards to the court system;
2. court case status information to victims, witnesses and law enforcement;
3. a liaison between the victim and prosecutor;
4. a safe and secure court waiting area for victims and witnesses;
5. a review of criminal cases to compile information to determine victim restitution;
6. "meaningful consultations"with misdemeanor domestic violence victims;
7. Crime Victim Compensation -regular and emergency awards;
8. administrative support to the Crime Victim Compensation and V.A.L.E. Boards.
8. Project Description for which the funds are being requested.
The VALE Grant provides much needed funding for the DA Office Victim Witness Assistance Unit to
provide VRA mandated duties in C.R.S.24-4.1-301 -GUIDELINES FOR ASURING THE RIGHTS OF
VICTIMS AND WITNESSES TO CRIMES. The District Attorney is mandated to inform victims of the
critical stages of the court system, that victims have the right to be present at the critical stages of the
court system and that victims have the right to speak at Bond Modification Hearings, Entry of Plea
Negotiation, Sentencing and Modification of Sentencing, and hearing regarding the victim's records being
subpoenaed. The following victim rights found in C.R.S. 24-4.1-302.5 are duties the District Attorney's
Office provides to victims of VRA crimes:
(a) Be treated with fairness, respect and dignity, free from intimidation, harassment, or
abuse, throughout the criminal justice system.
(b) Be informed and present for the critical stages 24-4.1-302 (2)
(c) Be notified when defendant is released from custody.
(d) Be heard at bond reduction or modification hearings, acceptance of a negotiated plea,
sentencing, modification of sentencing, or modification of the mandatory protection order,
(e) Consult with the prosecution prior to disposition or trial.
(f) Be notified of scheduling changes.
(g) Be present at sentencing and to provide a victim impact statement
(h) Have restitution paid.
(I) Pursue a civil judgment.
(k) Receive property back when no longer needed.
(I) Availability of assistance.
m) Be informed of steps to be taken if intimidation or harassment occurs.
(n) Be provided with employer intercession.
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(o) Have a swift resolution to the case.
(p) Have a secure waiting area, whenever practicable.
(s) Be informed of rights under the constitution of United States or Colorado
(t) To be informed of the process for enforcing compliance with this article.
(u) To be informed of HIV test results of the defendant when applicable.
(v) To prevent victim's contact information and employment location from being disclosed
during testimony.
(w) To make reasonable efforts to redact a victim or witness's social security number from
criminal justice records.
(x) To be provided with information how to request protection of their address.
(y) To receive a Victim Impact Statement.
(z) To be notified when a defendant or juvenile offender petitions for his\her criminal justice
records be sealed
(1.6) To be informed of the existence of a mandatory protection order and how to add or
modify conditions.
The Weld County District Attorney's Office Victim Witness Assistance Unit has undergone many changes
and added responsibilities since 2005 as we moved the unit to the philosophy of a proactive rather than
reactive response to crime victims. Beginning January 2007, with the support of the County
Commissioners in adding additional staff to the Victim Witness Assistance Unit, VW Assistants began to
be assigned all VRA cases at initial filing to provide continual victim support, education and referrals
throughout the court process including trial and sentencing. The quality and quantity of Victim Witness
Staff contacts with victims improved noticeably with the addition of staff. Beginning January 2010, and for
the first time in the history of the Victim Witness Unit, there was an adequate number of Victim Witness
Staff to support the caseload.
The 19'"Judicial District created a dedicated misdemeanor domestic violence court division in September
2001. In response, the Weld County District Attorney's Office implemented a DV Fast Track Program to
reach out to victims of domestic violence immediately following the criminal incident and before the first
court appearance. In February 2005, the DA's Office added a step of Victim Witness Assistants
conducting"meaningful consultation"with victims(which fulfills the DA's Office VRA duties)and creates a
process to have a more immediate contact and assistance to victims as well as providing much needed
resources to those most vulnerable. After adding the"meaningful consultation"step, our initial victim
contact rate increased. In August 2014, the Chief Judge notified the DA's Office that there would no
longer be a dedicated DV courtroom and instead the DV cases would be filed equally in all four County
Court Divisions starting January 2015. Cases actually began to be transferred to the other three County
Court Divisions in October 2014. The DA's Office expressed concern at this change knowing logistically
the VW Assistant and VW Intern would need to be in multiple places at once to support domestic violence
victims while handling all their other VW duties. With the cases filed in four divisions rather than one, and
the need to support eight Deputy Das instead of two seasoned attorneys, we were able to upgrade the
part time VW Assistant Intern to a full time VW Assistant to be able to respond to the demand. This
change also entails much training in the dynamics of domestic violence with the Deputy District Attorneys.
The County Court VW Assistants play an essential role in assisting victims as they navigate what could
be a new and confusing system for them.
The Victim Compensation Assistant position was created in 2006 and classified as a Grade 16 because it
was part time and"assisting"the Victim Compensation Coordinator with the daily demands of the
position. The Crime Victim Compensation (CVC) Program has seen a steady increase in programmatic
awards(nearly$150,000 more in awards from 2014 to 2015 fiscal years), a marked increase in new
applications(with a 46% increase in the last year alone), and a sustained and critical need for emergency
resources. In addition to the steady rise in community need, the CVC Program has changed its structure
to include added duties for the CVC Coordinator in support of the larger Victim Witness Unit. In part, this
requires the Victim Compensation Assistant position to provide essential support in areas of the program
that were previously the CVC Coordinator's responsibility alone. This includes cross training in
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emergency award processing, financial processing and packaging of claims for monthly Board Member
review, and reviewing advanced restitution topics and testifying at restitution hearings. Because of this
increased demand on the program and the changing role of the CVC Coordinator position, the Victim
Compensation Assistant position needs to be full time. The full time position will be completing the daily
operations and timeliness of services rendered. To compensate the person for the increased duties and
responsibilities we requested and have received approval by the Weld County Commissioners to
upgrading the Victim Compensation Assistant to full time at a higher grade level as we request new
funding from a State VOCA Grant for the other 50% of this position.
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SECTION C -GOALS AND OBJECTIVES:
(Goal 1, objectives 1 and 2, are mandatory for all applicants.)
9. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional
and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance
victims' experience with the criminal justice system.
OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of crime
victims during the 12-month grant period.
Although a person may be a victim of multiple crimes in one criminal episode,they can be counted
only once using the predominant crime.
Definitions:
Victims: primary and secondary victims
Primary victim: The person against whom the crime was committed,except in the case of homicide,and DUI/DWI
deaths where the primary victims are the survivors of the victim. In domestic violence crimes,children of the primary
victims(who are receiving services)are also considered to be primary victims.
Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs
resulting from a crime.
Unduplicated Count: New and continuing victims served by the project. Continuing victim is a person served in the
prior grant year who is continuing to receive services in the new grant year.
EST. NO. EST. NO.
VICTIMS TYPE OF CRIME VICTIMS TYPE OF CRIME
260 Child Physical Abuse Adults Molested as Children
260 Child Sexual Abuse 10 Survivors of Homicide
65 DUI/DWI -Victims of vehicular assault or 30 Robbery
vehicular homicide, DUI/DWI crashes or
careless driving resulting in death.
1300 Domestic Violence 500 Assault
100 Adult Sexual Assault 300 Other violent crimes such as hate and
bias crime, gang violence(specify).
65 Elder Abuse(including economic 40 Other, please specify
exploitation and fraud crimes)
TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12-MONTH PERIOD 2930
Other violent crimes include: menacing: kidnapping: retaliation against a victim, witness,judge,juror;
tampering with a victim or witness: intimidation of a victim or witness: attempt, solicitation, conspiracy or
accessory to a VRA crime;
Other crimes include: burglary of a dwelling, bias motivated crime, stalking, human trafficking, theft
$20,000 or more
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OBJECTIVE 2(standard): To provide the following types of services to the following estimated number of
unduplicated victims during the 12-month grant period.
Number of Victims Receiving Each Type of Service: Estimate the number of victims who will receive
each type of service during the grant period.A victim may receive the same type of service more than
once(i.e. counseling),but the type of service can be counted only once during the grant period.An
individual service category cannot exceed the total number of victims listed in table A.
EST. NO. EST. NO.
VICTIMS SERVICES VICTIMS SERVICES
165 Crisis/Counseling Intervention (in person) 2930 Victim Compensation Assistance
(required)
1400 Follow-up(includes crisis intervention by 175 Personal Advocacy
phone)
Therapy 2000 Telephone contact
Group Treatment/Support Civil Legal Advocacy/Court
Accompaniment
Shelter/Safehouse
Forensic Exam
500 Information/ Referral (in person) Hospital/Clinic Response
670 Criminal Justice Support/ 100 Language Services(interpretation)
Advocacy/Court Accompaniment
58 Emergency Financial Assistance Transportation
Emergency Civil Legal Attorney Transitional Housing
Assistance
2930 Victim Rights Act Services
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PROJECT-SPECIFIC GOALS AND OBJECTIVES:
Add at least one more goal with objectives but no more than three additional goals with no more
than three objectives per goal. Refer to Application Instructions, use format provided below.
GOAL 2: Provide direct assistance to victims of domestic violence by providing Victims' Rights
information and education, referral to community services, updates on the status of the
prosecution and support throughout the court process.
Objective Intended Data Collection Timeframe
(list title of person Outcome/Impact
responsible)
1 Victim Witness Victims of domestic Tracked using initial contact 07/01/16-
Assistants will provide violence(DV) provided sheets and compile for 06/30/17
services to 900 primary assistance, information, quarterly reports
victims of misdemeanor and community
DV and 215 primary referrals as they move
victims of felony DV through the criminal
justice process
2 County Court Victim Victims of DV will have Tracked using initial contact 07/01/16—
Witness Assistants will the opportunity to sheets and compile for 06/30/17
provide"Meaningful provide feedback and quarterly reports
consultation"to 70%of participate meaningfully
misdemeanor DV victims in the criminal justice
prior to first hearing in process
which a plea could be
offered and accepted by
the defendant
3 District Court Victim Victims of DV will have Tracked using initial contact 07/01/16—
Witness Assistants will the opportunity to sheets and compile for 06/30/17
contact 70%of primary provide feedback and quarterly reports
victims of felony DV participate meaningfully
victims prior to in the criminal justice
defendant's Advisement process
Hearing
GOAL 3: Provide victim and witness services: VRA notifications,court hearing call offs and Trial
support.
Objective Intended Data Collection Timeframe
(list title of person Outcome/Impact
responsible)
1 Victim Witness Staff will Victims will know about VW Staff document letter I 07/01/16-
send 20,000 VRA victim rights and have information and compile for 06/30/15
Notification letters to timely information of all quarterly reports
victims via mail or email criminal stages
2 Victim Witness Staff will Victims and witnesses VW Staff document call 07/01/16—
call off 2000 victims and will avoid unnecessary offs as they occur and 06/30/15
witnesses(non-officers) travel for continued or compile for quarterly
resolved proceedings reports
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00,
3 Victim Witness Provides victims and Victim Staff record 07/01/16-
Assistants will provide witnesses with information on trial sheets 06/30/15
trial support for 224 guidance and support and compile for quarterly
trials: 60 in District throughout the trial, reports
Court, 150 in County assists with the
Court, 14 Juvenile trials efficiency and flow of
trial proceedings
GOAL 4: Provide Crime Victim Compensation (CVC)Assistance.
Objective Intended Data Collection Timeframe
(list title of person Outcome/Impact
responsible)
1 CVC program will Victims will have CVC Staff enter new 07/01/16—
provide assistance to a access to services and applications into CVC 06/30/17
total of 800 crime victims possible funding to help database and compile for
them heal from the quarterly reports
criminal incident
2 CVC program will Victims unable to move CVC Staff enter new 07/01/16—
provide assistance to through the criminal applications into CVC 06/30/17
290 victims in which a justice process are still database and compile for
criminal case is not filed able to seek assistance quarterly reports
in the court system and reach a more
whole and balanced
situation with CVC
3 CVC program will Those who need help CVC Staff enter approved 07/01/16—
provide emergency paying for emergency emergency requests into 06/30/17
assistance to 75 crime needs can access CVC database and compile
victims, 30 being victims services to ease the for quarterly reports
of domestic violence financial burden of the
criminal incident
10.QUALITY ASSURANCE PLAN: Describe the approach for evaluating the project in response
to the stated objectives, intended outcomes/impact and data collection.
Designated VW Unit Staff are responsible for tracking and recording statistics according to grant specific
goals and objectives outlined in this application. Statistics are tracked on appropriate forms on a daily
basis, and are tallied and provided to the program director on a quarterly basis. Guidelines for non-
duplication of services and category definitions are provided to designated VW Unit Staff and the Project
Director reviews all submissions for accuracy.
The Project Director compiles statistics quarterly and reports to the VW Staff on the progress of the
intended outcomes/impact of the data collection. This discussion provides insight into any unintended
changes or outcomes and identifies for VW Staff the status of the projected timeframe goals.
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11a. Services as defined in the V.A.L.E. statute, 24-4.2-105 (4) (a—m) C.R.S.
Indicate YES for services which are indicated in the Goals and Objectives of this application, and
NO for services NOT indicated in the Goals and Objectives of this application.
YES NO Services: C.R.S. 24-4.2-105 (4) (a—m)
X (a)Provision of services for early crisis intervention;
X (b) Provision of telephone lines for victims and witnesses
assistance;
X (c) Referral of victims to appropriate social service and victim
compensation programs and assistance in filling out forms for
compensation;
X (c.5)Assistance programs for victims and their families;
X (d) Education of victims and witnesses about the operation of the
cnminal justice system;
X (e)Assistance in prompt return of the victims'property;
X (f)Notification to the victim of the progress of the investigation,
the defendant's arrest, subsequent bail determinations, and the
status of the case;
X (g)Intercession with the employers or creditors of victims or
witnesses;
X (h)Assistance to the elderly and to persons with disabilities in
arranging transportation to and from court;
X (i)Provision of translator services;
X (j) Coordination of efforts to assure that victims have a secure
place to wait before testifying;
X k) Provision of counseling or assistance during court appearances
when appropriate;
X (1)Protection from threats of harm and other forms of
intimidation;
X (m) Special advocate services
(7)(b)"Special advocate services"means the services offered to aid victims
who are children,including,but not limited to,court-appointed special advocate
(CASA)programs,sexual assault treatment and prevention programs,
community-based youth and family servicing programs,gang alternative
programs,school-based intervention and prevention programs,big brother and
big sister programs offering aid to children who are victims,restitution
programs,partners programs offering aid to children who are victims,and child
abuse treatment programs.
Only grants submitted by the Court Administrator's Office would check(2.5) (a) (I) below.
(2.5) (a) (I) The court administrator of each judicial district may apply for grants of moneys for the
purpose of collecting all moneys assessed by the courts,including moneys owed pursuant to this article,and
collecting and disbursing restitution owed to victims of crime;
Only grants submitted by the local Probation Department would check(2.5) (a) (II) below.
(2.5) (a) (I) The local probation department may apply for grants of moneys for the purpose of
implementing the right of victims.
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11b. For each YES listed in 11a), reference the Goal and Objective that relates to the service
provided with a brief explanation. DO NOT RESTATE THE GOAL OR OBJECTIVE.
List letter(a—m) List Goal and Objective(s) pertaining to the service provided in your
which refers to 13.a GOALS and OBJECTIVES.
a
crisis intervention Goal 2: Objective 1, Objective 2; Objective 3 —VW Assistants providing
service to domestic violence victims throughout the CJS
Goal 1: Objective 1 —VW Assistant providing victim services throughout
the CJS especially for crimes involving murder, sexual assault&child
sexual assault
Goal 4: Objective 1, Objective 2, Objective 3 —V/COMP Assistants
dealing with victims early in the crime which many times is a very
emotional time.
c Goal 2: Objective 1 —VW Assistants assisting domestic violence victims
Victim Goal 3: Objective 2-information contained in VRA Letters
Compensation Goal 1: Objective 1 —VW Assistants assisting victims of any eligible
crime
Goal 4: Objective 1, Objective 2, Objective 3 —V/COMP assistants
helping many victims with the application process especially those
needing emergency assistance
d
education of CJS Goal 2: Objective 1-VW Assistants assisting domestic violence victims
Goal 3: Objective 2- information contained in VRA Letters
Objective 2-calling off victims&witnesses from testifying
Objective 3 —during the process of coordinating trials
Goal 1: Objective 1 —any crime as the case progresses through the CJS
Goal 4: Objective 1, Objective 2—V/COMP assistants referring victim to
their VW Assistant for complete information on the CJS
e
Return of Victim's Goal 2: Objective 1 - VW Assistants assisting domestic violence victims
property Goal 3: Objective 2-information contained in final disposition letter
Objective 2,—when calling off victims and witnesses from
testifying
Objective 3 —during the process of coordinating the trial
Goal 1: Objective 1 —any crime after the case is completed in the CJS
f
Notification of the Goal 2: Objective 1 - VW Assistants assisting domestic violence victims
status of the case Goal 3: Objective 2-information contained in VRA Letters
Objective 2,—when calling off victims and witnesses from
testifying
Objective 3 —during the process of coordinating the trial
Goal 1: Objective 1 —any crime after the case is completed in the CJS
Intercession for Goal 2: Objective 1-VW Assistants assisting domestic violence victims
victim with Goal 3: Objective 3-during the process of coordinating the trial
employer, creditor Goal 1: Objective 1 —any crime when a victim wants to use their VRA
right to attend court hearing
Goal 4: Objective 1, Objective 2, Objective 3 -V/COMP Assistants
helping victims gather documentation for a V/COMP claim.
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i
translation services Goal 2: Objective 1 Goal 3: Objective 3;
Goal 1: Objective 1 —any crime—Spanish bi-lingual VW Assistants are
always available to assist Spanish speaking victim and witnesses. VW
Assistants contact Interpreters for other language interpretation
secure court Goal 2: Objective 1; Goal 3: Objective 3;
waiting room Goal 1: Objective 1 —any crime - The VW Assistants utilize four court
house waiting rooms and one DA Office waiting room for the security and
comfort of victims and witnesses.
k
assistance during Goal 2: Objective 1-VW Assistants assisting domestic violence victims
court appearances Goal 3: Objective 3-during the process of coordinating the trial
Goal 1: Objective 1 —any crime when a victim attends a court hearing
1
protection of Goal 2: Objective 1-VW Assistants assisting domestic violence victims
threats of Goal 3: Objective 3-during the process of coordinating the trial
harm/intimidation Goal 1: Objective 1 —any crime when a victim attends a court hearing
14. Will this project utilize volunteers and or interns? ® Yes n No
If yes,please answer the following:
_2 Number of volunteers/interns which were utilized for last six months, July 1,
2015 through December 31, 2015.
In 2015,the total number of volunteers/interns was 6 who provided 817.75 hours to
the agency.
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SECTION D - SERVICE INFORMATION:
13. What is the population and geographic area targeted for service through this project?
a) How many crime victims have you served and will you serve?
VICTIMS SERVED VICTIMS SERVED PROJECTED VICTIMS PROJECTION OF
1 YEAR 1 YEAR SERVED VICTIMS TO SERVE
July 1, 2013 July 1, 2014 July 1, 2015 July 1, 2016
Through Through Through Through
June 30, 2014 June 30, 2015 June 30, 2016 June 30, 2017
2616 2731 2743 2930
b)What is the number of victims served July 1, 2015 through December 31, 2015? 1507
c) Are there other community agencies currently providing like services to the targeted population?
NO
If yes, explain how this project is not a duplication of services.
14. Document community support, coordination and networking by providing the following information:
a) List the top five agencies who your agency works most closely with in coordination and
provision of crime victim services and indicate how you work with them.
AGENCY HOW YOU COORDINATE
1 Greeley PD Victim Services Advocates from LE and DA's Office discuss and coordinate victims
to promote a smooth transition from LE investigation to cases being
filed by the DA's Office.
2 WCSO Victim Services Advocates from LE and DA's Office discuss and coordinate victims
to promote a smooth transition from LE investigation to cases being
filed by the DA's Office.
3 Catholic Charities District Attorney Victim Assistants contact this agency to discuss and
refer victims for monetary needs that have no other resources.
Victim Compensation works with CC to determine what can be
covered by COMP vs what CC can assist.
4 A Woman's Place-AWP We refer victims to A Woman's Place Legal Advocacy Program to
obtain civil protection orders. The positive relationship and trust is
invaluable when making referrals to each other's agencies. AWP
and the DA' Office VA Program are presently co-chairs of the Weld
County DV Coalition and meet to discuss and collaborate trainings.
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5 Probation Victim Services Discuss and coordinate victims whose defendant's have received a
Probation Sentence. Coordinate when supervised Probation cases
become unsupervised Probation and therefore become the
responsibility of the DA's Office for VRA compliance with the victim.
b) Is your agency an active participant in Weld County's Coordinating Committee for Victims of Crime
(CCVC)? If"yes," provide the name(s)and position(s)of the CCVC participant(s)and their level of
involvement in that group.
YES
NAME OF MEMBER HOW THEY PARTICIPATE
JoAnn Holden Chairs CCVC, attends quarterly meetings, member of VR Event Subcommittee,
coordinates trainings
Fawn Harmon Attends quarterly meetings, member of VR Event Subcommittee
c) Briefly describe any other agency actions that demonstrate its high priority for developing
community support, coordination, networking, and cooperation.
The Weld County District Attorney's Office Victim Witness Assistance Program maintains a professional
working-relationship with law enforcement victim assistance programs(who represent 23 law
enforcement agencies), non-profit crime victim service agencies, the Courts, Clerk's Office, Collections,
Probation Department's Victim Assistance Program as well as judges when projects require their input.
The DA Office Victim Witness Assistance Program is part of the Weld County Domestic Violence
Coalition (Co-Chair)and CCVC-Coordinating Committee for Victims of Crime(Holden-Chair),
Additionally, the Project Director is also a part of Weld County SART(Sexual Assault Review Team),
MCR SANE(Medical Center of the Rockies Sexual Assault Nurse Examiner)and Child Case Review. All
these programs have a crime victim component to their agenda. The contacts made at these meetings
are invaluable in networking, gaining new contact resource people, and brainstorming system changes.
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SECTION E-VICTIM COMPENSATION:
Provide the following information concerning your agency's involvement with the Crime Victim
Compensation Program:
15. Does your agency regularly inform victims about Victim Compensation and help them to apply a)
when appropriate? ® Yes n No
How? The Victim Witness Assistance Program provides information to victims concerning Crime
Victim Compensation in the initial filing letter received by a VRA Victim. Additionally, Victim
Compensation brochures(English and Spanish)are available in every court waiting room and the District
Attorney's Office Lobby. VW Assistants also help victims complete application forms and refer victims to
the Victim Compensation Program.
b) Explain any major issues that hinder your agency in helping crime victims to understand Victim
Compensation eligibility requirements and to apply for benefits.
c) Date of the last Crime Victim Compensation training: 2-9-15
d) Person who conducted the training: Fawn Harmon, 19th JD CVC Coordinator
_12 Number of Staff and Volunteers in your agency providing services to crime victims.
_12_ Number of Staff and Volunteers who attended the last Victim Compensation Training.
DO NOT INCLUDE VICTIM COMPENSATION BROCHURES WITH YOUR APPLICATION.
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SECTION F - VICTIM RIGHTS ACT:
16. Has your agency taken steps to assure that all staff and volunteers have read and understand the
GUIDELINES FOR ASSURING THE RIGHTS OF VICTIMS OF AND WITNESSES TO CRIMES:
Rights afforded to crime victims-C.R.S. 24-4.1-302.5; Procedures for assuring rights of victims of
crimes; C.R.S. 24-4.1-303; and Child victim or witness—rights and services—C.R.S. 24-4.1-304
® Yes ❑No
a) Briefly describe how your agency assures that all staff and volunteers are trained on
VRA.
The Victim Witness Assistance Program provides information to victims concerning Crime Victim Rights in
the initial filing letter received by a VRA Victim. Additionally, VRA brochures(English and Spanish)are
available in every court waiting room and the District Attorney's Office Lobby.
b) Does your agency have a statutory mandate to notify victims about their rights under VRA?
® Yes ❑No
c) Date of last VRA Training: 10-13-2014—all attorneys and VW Staff
d)Person who conducted the training:Andi Martin, DCJ VR Specialist and JoAnn Holden, Director
of Victim Services
_12 Number of VW Staff and Volunteers in your agency providing services to crime victims.
_12 Number of VW Staff and Volunteers who attended the VRA Training.
e) How does your agency notify victims of their rights under VRA?
The Victim Witness Assistance Unit receives new cases with VRA crimes. Victims are identified, entered
into a database and an initial VRA Packet is mailed. The initial VRA Packet includes information
regarding the charges filed, a VRA Brochure, a brochure explaining the availability of Crime Victim
Compensation, a request to complete a Victim Impact Statement and a list of various victim-service
providers. As the case progresses through the court system, DA Office secretarial staff sends case-
status EMAILs to staff in the Victim Witness Assistance Unit who select the appropriate Victim Rights
Letter to send to the identified victim's rights victim. Victim Witness Assistants are available to answer
victim's questions by phone or in person and are available to provide court support when victims wish to
attend a critical stage of the court system.
f) Does your agency have a brochure describing VRA? ® Yes n No
If"yes", list the languages in which your brochure is available. See SECTION I.
ATTACHMENTS English and Spanish.
g) If you agency does not have a brochure describing VRA, please indicate if your agency utilizes
brochures from other agencies. See SECTION I ATTACHMENTS VRA brochures SHOULD be
included in the application (all languages).
DO NOT INCLUDE VICTIM COMPENSATION BROCHURES TO YOUR APPLICATION.
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SECTION G - BUDGETARY INFORMATION: All Budget pages MUST be completed. All
figures should be rounded to the nearest dollar.
17. Have you received 19th JD VALE Funding for this project? ® Yes n No
GRANT YEAR AMOUNT AWARDED AMOUNT OF FUNDS RETURNED
not used durin rant c cle
2015-2016 $132,667
2014-2015 $125,755 0.00
2013-2014 $125,755 0.00
2012-2013 $125,755 $6,304.00
18. What is the projected cost per client served (cost/benefit ratio)?Funds requested divided by number of victims
projected to serve=cost per client $135.902 divided by 2930 victims= $46.38 Der victim to be served
19. RESPONSIBLE PARTIES:
a) List the two individuals who are responsible for ensuring the grant is administrated as
proposed by the organization and approved by the VALE Board.
NAME TITLE PHONE EMAIL
JoAnn Director of Victim 970 356-4010 jholden@co.weld.co.us
Holden Services X4747
Robb Assistant District 970 356-4010 rmiller@co.weld.co.us
Miller Attorney
b)Who(give name and title) in your agency is responsible for reviewing agency bank
statements against agency financial reports for accuracy of financial
information? Barbara Connolly, CPA, is the Weld County Government Controller who
supervises all functions dealing with county finances which would include reviewing
bank statements.
20. What controls and processes does your agency have in place for writing checks? The answer
should include information including: who in the agency is authorized to request a check,who is
authorized to write a check,who is authorized to sign a check,whether or not dual signatures are
required on any checks,and whether or not a person authorized to write a check could sign a
check to themselves.
All financial requests, including payroll, in Weld County are processed through a separate accounting
department. Requests are initially submitted to an office administrator who enters an electronic request in
the accounting system. The accounting department then reviews all requests for proper documentation
and approval if required related to request. A list of payables is submitted to the County Commissioners
for their review. If approved, the Clerk to the Board process the checks through an automatic check
signing process and they are sent out. Due to the separation of duties and multiple review process, dual
signatures are not required.
21. What process does your agency have in place to reconcile financial information with the
quarterly VALE Financial Report?
Teri McDaniel, Accountant II in the Weld County Accounting Department gives the Project Director a
quarterly spreadsheet indicating personal costs of each employee in the Victim Witness Assistance Unit.
The Project Director takes the figures off the spreadsheet to complete the VALE Financial reports. The
VALE Financial Report is then given to Barbara Connolly, CPA, Weld County Government Controller for
final review and signature.
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BUDGET INFORMATION
TOTAL AGENCY VICTIM SERVICES
This page recaps your entire Victim Service Agency Budget. This recap provides an overall picture of your agency's
funding sources and percentage of funding being requested in the VALE Application.
Please indicate the sources for ALL funding your agency receives for victim services.
FUNDING START DATE END DATE
AMOUNT Month/Day/Year Month/Day/Year
VALE Grant (if applicable) 132,667 07/01/14 06/30/15
CVS - DCJ Consolidated Funds 55,964 01/01/15 12/31/15
VAWA
Other—VALE ADMIN 90,883 01/01/15 12/31/15
Other— COMP ADMIN 50,707 01/01/15 12/31/15
Weld County Funding for 367,543 01/01/15 12/31/15
VW Unit Salaries &Benefits.
TOTAL 697,764
Please specify the source of "Other"funds(other grants,government funds,city funds,donations,fund-raising,etc.)
"Other"funds should reflect hard dollars and NOT in-kind contributions(office space,phones,etc)
HOW WILL FUTURE FUNDING NEEDS BE MET?
The Victim Witness Assistance Program,as a division of a governmental agency, is limited in the sources
and activities it is allowed to use to raise revenue. While the financial support provided by Weld County
has increased,the VW Unit must compete with other high priority programs for limited county funding.
The Director of Victim Services writes grants for funding when available and appropriate,but grant
funding cannot be relied to always be available.The VAWA Grant funds partial salaries of three VW
Assistants(two that are also requested in this VALE Grant). We are submitting a VOCA Grant for 2017
to fund the other half of the V/Compensation Assistant and ask for a Juvenile VW Assistant.
The DA's Office Victim Witness Assistance Unit budget was funded in 2015:
53%=Weld County Commissioners
19%=VALE Administration funds
7%=COMP Administration funds
8%=VAWA Grant
13%=VALE Grant
*Weld County pays for IT support,computers,phones and phone support for the VW Unit.
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VALE PROJECT BUDGET INFORMATION
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns 1,2,and 3.
New Applicants fill out Column 2 only. ROUND TO NEAREST DOLLAR
/
Continuation Applicants ALL APPLICANTS Continuation
(Column 1) (Column 2) Applicants
2015 -2016 2016-2017 (Column 3)
Current Grant Award Requested Budget X4 Increase or
Decrease
PERSONNEL '" PERSONNEL 1 (+/-)
Job Position . Job Position/NAME
VW Director- Holden 45,658 =� VW Director-Holden 43,411 -2247
VW Assistant-Nixon 5,885 g. VW Assistant-Diaz 6,792 17 +907
VW Assistant- Guerrero 14,462 z VW Assistant- Kim Rodriguez 17,549 A +3087
VW Clerical-Rodriguez 17,212 VW Clerical—Latisha Rodriguez 17,628 t +416
V/COMP Assistant-Gliva 20,891 ' V/COMP Assistant-Gliva 19,576 -1315
i
Fringe Benefits 28,559 '. Fringe Benefits 30,946 +2387
Subtotal 132,667 2- Subtotal 135,902 +3235
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EQUIPMENT EQUIPMENT (+1-)
Furniture for VW Waiting 450 << Camera 280 -170
Room
Y
Subtotal 450 r Subtotal 280
SUPPLIES AND OPERATING SUPPLIES& OPERATING EXPENSES (+/-)
EXPENSES
}
,s
1-
Subtotal tys Subtotal
IN-STATE TRAVEL = IN-STATE TRAVEL (+/-)
.:.
x
""
Subtotal e : Subtotal
PROFESSIONAL SERVICES w` PROFESSIONAL SERVICES a (+/-)
Subtotal Subtotal
TOTAL FUNDS: 133,117 TOTAL FUNDS REQUESTED: 136,182 ' +3065
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VALE PROJECT
BUDGET DETAIL AND JUSTIFICATION
A.PERSONNEL:
List each job position,include the name of the employee,if available. If two individuals have the same job title,list it twice.
Indicate FTE of individual(EX: 1 FTE; .5 FTE; .75 FTE)
TOTAL COST- Show the total amount of salary and fringe benefits of the position
(SALARY and FRINGE BENEFITS are to be shown separately.)
VALE%-Show the VALE percent requested for the total cost of the position
VALE Funding- Calculate the VALE funding request based on the TOTAL COST and VALE%.
Other Funding Source(s)- Indicate how the position is paid for other than VALE funding. If the position
cannot be funded(because 100%VALE Funding)indicate this.
Title of Job FTE Total VALE VALE If THIS grant funding will not pay for
Position\Name Cost % Funding the entire position,what other
Requested Requested SOURCE will be used to pay for the
rest of the position
VW Director(Holden) 1 110,884 54% 59,877 VALE Admin
VW Assistant(Diaz) 1 56,851 16.4% 9,368 VAWA Grant+County Match
VW Assistant 1 55,981 40% 22,392 VAWA Grant+County Match, County
(Kim Rodriguez
VW Clerical .625 19,285 100% 19,285 Position will be reduced or deleted
(Latisha Rodriguez)
V/COMP(Gliva) 1 49,995 50% 24,997 Position will stay part time hourly
JoAnn Holden,Director of Victim Services Program
VALE Cost: $59,877 (S: 43,411 B:$16,466)
Salaried employee,works hours needed to accomplish the duties. Benefits: FICA,Medicare,Health,Life,
Disability,Retirement
Gaby Diaz,County Court Victim Witness Assistant
VALE Cost: $9368 (S: $6,792 B: $2,576)
Works 40 hours a week. Benefits: FICA,Medicare,Health,Life,Disability,Retirement
VAWA Grant request to pay 63% of the position+County Match.Remaining is VALE request
Kim Rodriguez,County Court Victim Witness Assistant
VALE Cost: $22,392 (S: $17,549 B: $4844)
Works 40 hours a week. Benefits: FICA,Medicare,Health,Life,Disability,Retirement
VAWA Grant request to pay 19% of the position+County Match +County funds. Remaining sis
VALE request.
Latisha Rodriguez,Victim Witness Unit Receptionist
VALE Cost: $19,285 (S: $17,628 B: $1657)
Works 25 hours a week at$13.56 per hour,benefits FICA,Medicare,Life,Disability,dental,no health.
Andrea Gliva,Victim Compensation Assistant
VALE Cost: $24,979 (S: $19,576 B: $5403)
Works 40 hours a week. Benefits: FICA,Medicare, Health,Life,Disability,Retirement
VOCA Grant request to pay 51.48% of the position+County Match. Remaining is VALE request
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B. EQUIPMENT REQUEST:
Camera to use to photograph victims who appear in court or our office with injuries that need to be
documented for the criminal case. This Cannon was recommended by the I r JD DA's Office, it is easy
to use,point and shoot
C. SUPPLIES AND OPERATING REQUEST: All supplies and operating requests must be
specific, itemized costs related to victim services.
NA
D. IN-STATE TRAVEL REQUEST: Itemize travel expenses of project personnel by purpose
NA
E. PROFESSIONAL SERVICES REQUEST: List consultants or independent contractors who
will provide victim services under the grant.
NA
F. DIFFERENCES FROM LAST YEAR'S REQUEST: Continuation Applicants only for
Victim Services requests: If this is an application for continuing funding,explain any changes
from last year's awarded funding for Victim Services requests and this proposed funding.
The difference between this grant request and last grant request is$3065 due to increase in the Personnel
Budget.
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VALE Grant Application Signature Page
Applicant Agency: District Attorney's Office, 19th Judicial District
Project Title: Victim Witness Assistance Unit
Grant Period: July 1,2016 to June 30 2017
We hereby certify that the information contained herein is true and correct to the best of our
knowledge and belief. The following signatories understand and agree that any grant received as a
result of this application shall incorporate and be subject to the statements made within the above
described VALE Grant Application(The Application). Furthermore,the signatories certify that
they have each read The Application and are fully cognizant of their duties and responsibilities for
this project.
Original signatures of each party to this application(i.e.,Project Director,Financial Officer and
Authorized Official)are required. Please use BLUE INK to distinguish the original documents
from copies. Refer to Application Instructions for definitions for the signing authorities.
Project Director:
Name: JoAnn Holden Position/Title:Director of Victim Services
Agency(including Division or Unit): 19th Judicial District Attorney's Office,Victim Witness Assistance Unit
Mailing Address: PO Box 1167,Greele, CO 80632
Phone: 970 35.-4010 F. t0 3 -80'3 ail: jholden@co.weld.co.us
Signature: ��1. � Date: �J
Financial Office ,
Name: Barbara I onn lly Position/Title:Financial Officer
Agency(includin: P ivision or Unit): Weld County Government
Mailing Address:PO Box 758,Greeley,CO 80632
Phone: 970 356-4000 ext 4218 ax: 970 352-0242 E-Mail: bconnolllyna,co.weld.co.us
Signature Date: Cthdiep
Authorized Official:
Name: Mike Freeman Position/Title:Chair,Board of County Commissioners.
Agency(including Division or Unit):Board of County Commissioners,Weld County
Mailing Address:PO Box 758,Greeley,CO 80632
Phone: 970 336-7204 ext 4200 Fax: 970 352-0242 E-Mail: mfreeman@co.weld.co.us
Signature: — Date: FEB 2 4 2016
In accordance with the Colorado Revised Statutes 24-72-202.6,information supplied in this application is considered a public record.
o?o/6'—Dgo)
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