HomeMy WebLinkAbout20162057.tiffRESOLUTION
RE: APPROVE CONTRACT AMENDMENT #1 FOR JUVENILE DIVERSION PROGRAM
GRANT (FY15-16) AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract Amendment #1 for Juvenile
Diversion Program Grant (FY15-16) between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District
Attorney's Office, and the Colorado Division of Criminal Justice, commencing upon full execution
and ending June 30, 2017, with further terms and conditions being as stated in said contract
amendment, and
WHEREAS, after review, the Board deems it advisable to approve said contract
amendment, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that Contract Amendment #1 for the Juvenile Diversion Program Grant (FY15-
16) between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the 19th Judicial Diversion Program, and the
Colorado Division of Criminal Justice, be and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said contract amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 29th day of June, A.D., 2016.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: daAvti W;gi
Weld County Clerk to the Board
Mike Freeman, Chair
unty Attorney �r� �' I` ` �_ �'1-�.,--u3
eve Moreno
Date of signature: -7/o9Co(O0IG
CG ; O0k.,CK
(Deg/VA/I-1
2016-2057
DA0025
MICHAEL J. ROURKE
District Attorney
ROBERT W. MILLER
Assistant District Attorney
Office of the District Attorney
Nineteenth Judicial District
915 10TH Street
P.O. Box 1167
Greeley, CO 80632
Phone: (970) 356-4010
Fax: (970) 352-8023
www.weldda.com
To: Board of County Commissioners
From: Kirsta Britton
Director, Juvenile Diversion
Date: June 27, 2016
RE: Juvenile Diversion Grant Acceptance of Funds — FY 15-16
For your approval to submit to the State, is the acceptance of funds for the Division of Criminal
Justice Diversion grant funds modification for fiscal year 2015-2016. These funds covered travel
and registration expenses for a Diversion Certificate program in December. This did not
increase the cash match from the County as additional cash match was provided by CDAC.
2016-2057
Applicant: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program - Year 2
84309308
2016 -DV -15-005623-19
STATE OF COLORADO
Department of Public Safety, Division of Criminal Justice
CONTRACT AMENDMENT
Amendment #
Original Contract CMS #
Amendment CMS #
CA -01
80948
91675
1) PARTIES
This Amendment to the above -referenced Original Contract (hereinafter
called the Contract) is entered into by and between Weld County
(hereinafter called "Contractor"), and the STATE OF COLORADO acting by
and through the Department of Public Safety, Division of Criminal Justice
(hereinafter called the "State").
2) EFFECTIVE DATE AND ENFORCEABILITY
This Amendment shall not be effective or enforceable until it is approved
and signed by the Colorado State Controller or designee (hereinafter
called the "Effective Date"). The State shall not be liable to pay or
reimburse Contractor for any performance hereunder including, but not
limited to, costs or expenses incurred, or be bound by any provision
hereof prior to the Effective Date.
3) FACTUAL RECITALS
The parties entered into the contract The Weld County DA's Juvenile
Diversion will divert 1st time, non-violent juvenile offenders into
restorative programming from the traditional court system to address the
needs of the juvenile and repair the harm caused to the community.
4) CONSIDERATION - COLORADO SPECIAL PROVISIONS
The Parties acknowledge that the mutual promises and covenants
contained herein and other good and valuable consideration are sufficient
and adequate to support this Amendment. The Parties agree to replacing
the Colorado Special Provisions with the most recent version (if such have
been updated since the Contract and any modification thereto were
effective) as part consideration for this Amendment.
If applicable, such Special Provisions are attached hereto and
incorporated by reference herein as:
na
ao/&-,20o7C)
Generate Award Modifications
Page 1
06/07/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program - Year 2 2016 -DV -15-005623-19
5) LIMITS OF EFFECT
This Amendment is incorporated by reference into the Contract, and the
Contract and all prior amendments thereto, if any, remain in full force and
effect except as specifically modified herein.
6) MODIFICATIONS
The Contract and all prior amendments thereto, if any, are modified as
follows:
a. Section 7. PAYMENT TO GRANTEE, A. Maximum Amount
Increase maximum amount payable from:
The maximum amount payable under the Grant to Grantee by the State is
$90,082, as determined by the State from available funds.
to:
The maximum amount payable under the Grant to Grantee by the State is
$92,872, as determined by the State from available funds.
b. EXHIBIT B2 — BUDGET AND BUDGET NARRATIVE, Budget: Travel
Travel Details
Item: In state travel: trainings, metro area meetings, Total($): $700 increase by
$2,790 to: Total($): $3,490
c. EXHIBIT B2 — BUDGET AND BUDGET NARRATIVE, Budget: Budget: Travel
(Match)
Travel Details (Match)
ADD ITEM:
Item: Travel Match, Type of Match: Cash, Total($): $930
d. EXHIBIT B2 — BUDGET AND BUDGET NARRATIVE, Budget: Total Request
Amount Recommended/Requested ($), Grand Total: $90,082 increase by
$2,790 to: Grand Total: $92,872
Match ($), Grand Total: $30,027 increase by $930 to: Match ($), Grand Total:
$30,957
Total Budget ($), Grand Total: $120,109 increase by $3,720 to: Total Budget ($),
Grand Total: $123,829
Generate Award Modifications
Page 2
06/07/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program - Year 2 2016 -DV -15-005623-19
7) START DATE
This Amendment shall take effect on the later of its Effective Date or June
09, 2016.
8) ORDER OF PRECEDENCE
Except for the Special Provisions, in the event of any conflict,
inconsistency, variance, or contradiction between the provisions of this
Amendment and any of the provisions of the Contract, the provisions of
this Amendment shall in all respects supersede, govern, and control. The
most recent version of the Special Provisions incorporated into the
Contract or any amendment shall always control other provisions in the
Contract or any amendments.
9) AVAILABLE FUNDS
Financial obligations of the state payable after the current fiscal year are
contingent upon funds for that purpose being appropriated, budgeted, or
otherwise made available.
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
* Persons signing for Contractor hereby swear and affirm that they are
authorized to act on Contractor's behalf and acknowledge that the State is
relying on their representations to that effect.
CONTRACTOR
Agency or Organization: Weld County
By: Mike Freema C air of the Board
Signature:
`JUN 2 9 2016
Date:
STATE OF COLORADO
O2O/6-XO57<<2
Generate Award Modifications
Page 3
06/07/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program - Year 2 2016 -DV -15-005623-19
John W. Hickenlooper, GOVERNOR
Colorado Department of Public Safety
By:
Stan Hilk y, Executive Dector
Date: 6/30//6
ALL CONTRACTS REQUIRE APPROVAL BY THE STATE CONTROLLER
CRS §24-30-202 requires the State Controller to approve all State
Contracts. This Contract is not valid until signed and dated below by the
State Controller or delegate. If Contractor begins performing prior thereto,
the State of Colorado may not be obligated to pay Contractor for such
performance or for any goods and/or services provided hereunder.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
By: \9h?.‘e5,c�cd-t.,1,
Department of Public Safety, dy Fredriksen, MBA, Procurement
Director
Date:
t3o11-‘
Generate Award Modifications
Page 4
06/07/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program - Year 2 2016 -DV -15-005623-19
Final Budget: Personnel
Please refer to the application instructions when completing your application budget. The
instructions contain specific detailed information that will help to ensure the budget you submit is
sufficient, complete and accurate.
List grant funded positions in this category. Each position must be listed separately and be
accompanied by a description which includes justification for the amounts budgeted. Explain
how the salary and fringe benefit rates were determined. For salary increases, indicate the
percentage of the increase and provide justification.
A. PERSONNEL (TOTALS SUMMARY)
Annual Full Time
Amount ($)
Total to be Paid by
Grant Funds ($)
Previous Amount
Requested/Approved ($)
Difference From
Previous Amount ($)
Totals
$167,130
$87,973
$87,782
$191
Director
$102,397
$39,423
Diversion Case Manager
$64,733
$48,550
Funding Results and Final Application
Page 1
06/07/2016
Applicant: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program - Year 2
84309308
2016 -DV -15-005623-19
Personnel Details
Position Title and Name: Director
Annual Full Time
Amount ($)
% To Be Paid By
Grant Funds
Total To Be Paid
By Grant Funds ($)
Salary
$71,792
38.50%
/
Fringe
$30,605
38.50%
$ 8$
TOTALS
� ' Vii}?
Budget Narrative and Justification:
The Director will devote 52% of time to this project. Less the cash match, the
amount requested will fund 38.5% of the Director salary and fringe. Salary is
based on the Counties scheduled pay scale. Fringe is calculated by using the
following percentage of the salary: Social Security 7.65%, Unemployment
Compensation .09%, workers compensation insurance premium .08%,
retirement and savings plan payments 10.75%, life insurance and accidental
death and dismemberment .575%, health insurance premium 11.8%, short and
long term disability .5375%, vacation 4.61%, holiday 4.25% and sick time 2.30%
for a total of approximately 44%. The amount included for the Director's position
includes the annual base salary of $71,792 with $30,605 in benefits, totaling
$102,397. Cost of living and scheduled step increases will occur during the
funding cycle and are factored into those costs. The current estimated pay rate
for the Director for the Youth and Family Connections is a base salary near
$95,000.
Personnel Details
Position Title and Name: Diversion Case Manager
Annual Full Time
Amount ($)
% To Be Paid By
Grant Funds
Total To Be Paid
By Grant Funds ($)
Salary
$45,385
75.00%
A(
Fringe
$19,348
75.00%
F bpi/
TOTALS
Budget Narrative and Justification:
Funding Results and Final Application
Page 2
06/07/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program - Year 2 2016 -DV -15-005623-19
The amount requested will fund 100% of the Case manager salary less 25%
cash match. Salary is based on the Counties scheduled pay scale. The cost of
benefits is approximately 43% of the base salary. Fringe is calculated by using
the following percentage of the salary for each area: Social Security 7.65%,
Unemployment Compensation .09%, workers compensation insurance premium
.08%, retirement and savings plan payments 10.75%, life insurance and
accidental death and dismemberment .575%, health insurance premium 11.8%,
short and long term disability .5375%, vacation 4.61%, holiday 4.25% and sick
time 2.30%.
The base salary of the case manager position is $45,385 with benefits costing
$19,348. Cost of living and scheduled step increases will occur during the
funding cycle and are factored into those costs. The case manager salary was
set after reviewing the pay rates of similar positions in the County.
Complete job descriptions are attached as required.
Funding Results and Final Application
Page 3
06/07/2016
Applicant: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program - Year 2
84309308
2016 -DV -15-005623-19
Final Budget: Personnel (Match)
For amounts listed under cash or in -kind match, please provide an explanation regarding the
type and source of the matching funds. See instructions for allowable match.
Amount
Recommended ($)
Match ($)
Total
$87,973
$30,027
Director
Cash
This project will fund 52% of the Director salary and fringe with the cash
match provided by Weld County. Salary is based on the Counties
scheduled...
$13,84
4
Diversion Case
Manager
Cash
The amount requested will fund 38.5% of the Director salary and fringe
and 100% of the Case Manager salary and fringe, less the 25% cash
match fund...
$16,18
3
Funding Results and Final Application
Page 4
06/07/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program - Year 2 2016 -DV -15-005623-19
Personnel Details (Match)
Position: Director
Type of Match: Cash
Budget Narrative and Justification:
Include source of match and a solid description of how those funds will be spent.
This project will fund 52% of the Director salary and fringe with the cash match
provided by Weld County. Salary is based on the Counties scheduled pay
scale. The cost of benefits is approximately 43% of the base salary. The
amount included for the Director's position includes the annual base salary of
$71,792 with $30,605 in benefits, totaling $102,663. The base salary of the
case manager position is $45,385 with benefits costing $19,348 for a total of
$64,733. The total amount required to fund this aspect of the program is
$120,126. Cash match was determined by calculating the required 25% of that
total which is $30,027 and is the amount that the County will contribute in
match. The remaining 75% is the requested salary amounts of $87,799, $600
for supplies, $700 for in -state travel, and $1000 for consultant services to be
paid to OMNI for data and TA.
Total($): $13,844
Personnel Details (Match)
Position: Diversion Case Manager
Type of Match: Cash
Budget Narrative and Justification:
Include source of match and a solid description of how those funds will be spent.
The amount requested will fund 38.5% of the Director salary and fringe and
100% of the Case Manager salary and fringe, less the 25% cash match funded
by Weld County. Salary is based on the Counties scheduled pay scale. The
cost of benefits is approximately 43% of the base salary. The amount included
for the Director's position includes the annual base salary of $71,792 with
$30,605 in benefits, totaling $102,663. The base salary of the case manager
position is $45,385 with benefits costing $19,348 for a total of $64,733. The
total amount required to fund this aspect of the program is $120,126. Cash
match was determined by calculating the required 25% of that total which is
$30,027 and is the amount that the County will contribute in match. The
remaining 75% is the requested salary amounts of $87,799, $600 for supplies,
$700 for in -state travel, and $1000 for consultant services to be paid to OMNI
for data and TA.
Funding Results and Final Application
Page 5
06/07/2016
Applicant: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program - Year 2
84309308
2016 -DV -15-005623-19
Total($): $16,183
Funding Results and Final Application
Page 6
06/07/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program - Year 2 2016 -DV -15-005623-19
Final Budget: Supplies & Operating
Please refer to the application instructions when completing your application budget. The
instructions contain specific detailed information that will help to ensure the budget you submit is
sufficient, complete and accurate.
List expendable (non -durable) items by type and include a description with justification for the
amounts budgeted. Software, irregardless of cost, should be listed in this section.
Totals Summary
Amount Recommended!
Requested ($)
Previous Amount
Requested/Approved ($)
Difference From
Previous Amount ($))
Total
$409
$600
($191)
Misc. office supplies:
business cards, file
folder
V
Line items to include office supplies are estimated to cost $400. Items to be
purchased will include paper supplies such as file folders ($100/yea...
$409
Funding Results and Final Application
Page 7
06/07/2016
Applicant: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program - Year 2
84309308
2016 -DV -15-005623-19
Supplies & Operating Item Details
Item: Misc. office supplies: business cards, file folder
Budget Narrative and Justification:
Line items to include office supplies are estimated to cost $400. Items to be
purchased will include paper supplies such as file folders ($100/year), receipt
books ($35/year), business cards ($30/year), calendars/planners ($35/year),
dividers, paper, envelopes, and other general office supplies (pens, paperclips,
post -its, tablets, etc) to be replenished at a rate of approximately $17.42/month,
registration fees for training, and if needed, school supplies for the juveniles
participating in the program. This cost estimate is based on the amount that we
have historically used annually for these items.
Total($): $409
Funding Results and Final Application
Page 8
06/07/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program - Year 2 2016 -DV -15-005623-19
Final Budget: Travel
Please refer to the application instructions when completing your application budget. The
instructions contain specific detailed information that will help to ensure the budget you submit is
sufficient, complete and accurate.
Itemize travel expenses for project personnel by purpose (e.g., to attend training sessions, to
transport clients, etc.) and include justification and the basis for determining the cost of each
item. List all items such as airfare, ground transportation, automobile, mileage, lodging and
meals individually.
Totals Summary
Amount Recommended/
Requested ($)
Previous Amount
Requested/Approved ($)
Difference From
Previous Amount ($)
Total
$3,490
$700
$2,790
In state travel: trainings,
metro area meetings, e
ra
Anticipated travel costs include at least three trips to Denver for administrative
meetings or trainings with DCJ. Trainings are only attended when...
$3,490
Funding Results and Final Application
Page 9
06/07/2016
Applicant: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program - Year 2
84309308
2016 -DV -15-005623-19
Travel Details
Item: In state travel: trainings, metro area meetings, e
Budget Narrative and Justification:
Anticipated travel costs include at least three trips to Denver for administrative
meetings or trainings with DCJ. Trainings are only attended when fiscally
prudent. Trainings that require overnight lodging or meal reimbursement will
not be sought this year due to budgetary constraints. Additional funds are
needed for travel and related costs to complete the CJJR Juvenile Diversion
Certificate Program at Georgetown. Costs to DCJ will be $2790. Cash match
will be provided by CDAC.
Tuition - $2500
Hotel - $682
Airfare - $400
Mileage - $67
Airport transportation - $71
$3720
-$930 cash match
$2970 DCJ Budget Modification
Based on historical actual costs, mileage is estimated at the Weld County
reimbursement rate of1,296.30 miles at $.54/mile. It is estimated that mileage
and associated training and service costs will be $700.00, which is slightly less
than the actual amount used for travel expenses in fiscal year 13-14 which is
why that amount was chosen.
Total($): $3,490
Funding Results and Final Application
Page 10
06/07/2016
Applicant: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program - Year 2 2016 -DV -15-005623-19
84309308
Final Budget: Travel (Match)
For amounts listed under cash or in -kind match, please provide an explanation regarding the
type and source of the matching funds. See instructions for allowable match.
Totals Summary
Amount
Recommended ($)
Match ($)
Total
$3,490
$930
Travel match
Cash
The Colorado District Attorney's Council scholarship fund provided a cash
match of $930 to pay for expenses related to completion of the CJJR
Juven...
$930
Funding Results and Final Application
Page 11
06/07/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program - Year 2
2016 -DV -15-005623-19
Travel Details (Match)
Item: Travel match
Type of Match: Cash
Budget Narrative and Justification:
Include source of match and a solid description of how those funds will be spent.
The Colorado District Attorney's Council scholarship fund provided a cash
match of $930 to pay for expenses related to completion of the CJJR Juvenile
Diversion Certificate Program.
Total($): $930
Funding Results and Final Application
Page 12
06/07/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program - Year 2 2016 -DV -15-005623-19
Final Budget: Professional Services / Consultants
Please refer to the application instructions when completing your application budget. The
instructions contain specific detailed information that will help to ensure the budget you submit is
sufficient, complete and accurate.
List each consultant/contractor separately. Include a description of the services provided with
justification and the basis for determining the cost for each item. Be sure to explain how the
hourly or flat rate was determined.
A DCJ Form 16 that is equal to the amount listed must be provided for each
consultant/contractor once application is approved for funding.
To assist with the DCJ performance measures and reporting requirements, applicants are
required to budget $1,000 to OMNI Institute in the professional Services/consultants section for
use of an electronic reporting and evaluation system.
Totals Summary
Amount Recommended/
Requested ($)
Previous Amount
Requested/Approved ($)
Difference From
Previous Amount ($)
Total
$1,000
$1,000
$0
OMNI Research &
Evaluation — Online
Reporting
nd Just
It is not anticipated that the diversion program will be contracting specifically with
an individual or business to provide direct services to the ...
$1,000
Funding Results and Final Application
Page 13
06/07/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program - Year 2
2016 -DV -15-005623-19
Professional Services/Consultants Details
Item: OMNI Research & Evaluation — Online Reporting
Budget Narrative and Justification:
It is not anticipated that the diversion program will be contracting specifically
with an individual or business to provide direct services to the juvenile or their
families in the program. The exception is the required expense by DCJ for
OMNI and the ETO database.
Total($): $1,000
Funding Results and Final Application
Page 14
06/07/2016
Applicant: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program - Year 2
84309308
2016 -DV -15-005623-19
Final Budget: Total Request
Amount
Recommended/
Requested ($)
PERSONNEL
SUPPLIES & OPERATING
TRAVEL
PROFESSIONAL SERVICES/CONTRACT
CONSULTANTS
GRAND TOTAL
Match ($)
25% match of the Amount Requested is: $30,957
Calculated Match Percentage (%): 25.00%
onal
Will this project be funded using Yes
ADDITIONAL FUNDS other than those
provided from this grant?
n
Total Previous Amount Difference From
Budget ($) Requested/Approve Previous Amount
d ($) ($)
If "Yes", list the type and approximate amount of other funding that will be used to support this
project.
Federal
State
County Government
Municipal Government
Private
Other (Specify)
Description
Amount ($)
Restorative Justice Pilot Project HB 13-1254 7/1/2015-12/31/2015
$53,699
Weld County 25% cash match for salary
$30,027
Colorado District Attorney's Council
$930
ADDITIONAL PROJECT FUNDING TOTAL
': ,w$4656
Funding Results and Final Application
Page 15
06/07/2016
RE: CONTRACT AMENDMENT FOR JUVENILE DIVERSION GRANT ACCEPTANCE OF
FUNDS (FY15-16) - OFFICE OF DISTRICT ATTORNEY
ATTEST:
Weld C
BY:
detotA)
BOARD OF COUNTY COMMISSIONERS
Clerk to the Board WELD COUNTY, COLORADO
Deputy CI rk to the Boar 1 7) Mike Freeman, Chair
APPROVED AS TO FUNDI
Con
AM /
1
APPROVED S TO,FpRM:
County Attorney
,SUN 2 9 2016
PROVED AS TO SUBSTANCE:
cted Official or D- •artment Head
oZo j6 - 0.2o 7(7
Hello