HomeMy WebLinkAbout20161744.tiffCONTRACT AGRFFMIFNT AMEND\LENT
BETWEEN
TEES WELD COUNTY DEPARTMENT OF HUMAN SERVICES
AND UNITED WAY OF WELD COUNTY.
This Agreement Amendment, made and entered into 6th_day of December, 2016, by and between the Board of Weld
County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the
"Department", and United Way of Weld County. hereinafter referred to as the "Contractor"
WHEREAS the parties entered into an Agreement to provide professional services for a Child Care Market Rate
Survey, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document
No. 2016-1744 approved on April 15 2016.
WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of
the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein.
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows:
• The Original Agreement will end at Completion of Contractor's work described in Exhibit A
• The Amendment, together with the Original Agreement, constitutes the entire understanding between the parties.
The following change is hereby made to the Contract Documents:
1. The original scope of work is amended to provide work to be completed and final report to be written and
delivered to WCDHS by December 31, 2016.
2. Original agreement item #6 will be amended to extend completion date of original scope of work to December
31, 2016.
• All other terms and conditions of the Original Agreement remain unchanged.
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above
written.
ATTEST dadr40‘) &11. ••C,Lg•0elok
Weld aon erk to the Bo. rd
By:
eputy CI
CQUNZY;
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
1111-4.--31-612
Mike Freeman, Chair DEC 19 2°16
CONTRACTOR;
United Way of Weld County
PO Box 1944
Greeley. CO 80635
�1 <<
Comnrac)l,r's (or designee's) Signature
and Dice
a,(.60 -04-5P
/02-/9-/
/-heooll
ADVANCING EDUCATION
INCOME AND HEALTH
DHS CHILD CARE COST MARKET RATE SUVEY
REVISED SCOPE OF WORK AND BUDGET UPDATE
Revised Scope of Work
by May 31 2016
by June 30 2016
proposal and study design; sampling frame; contact providers;
schedule surveys and audits; develop survey
conduct survey and audit; data cleaning and coding; submit first
draft report
y December 31 2016 Lfinal report to Weld County DHS
Budget
Invoiced As of
Nov 4
Reallocate
United Way of Weld County
8000
8000
0
Quantitative Management Strategies
42820
41820
1500
Mileage
Survey Design Focus Group
1188
1188
0
200
0
0
Child Care Provider Incentives
9000
6150
0
Analytics Software
1000
1000
0
Report Design
I--
0
1000
0
Total
r
62208
59158
1500
Budget/Invoiced Difference
3050
Total After Reallocate
60658
Remaining Budget After Reallocate
1550
GIVE. ADVOCATE. VOLUNTEER.
United Way of Weld County
IJniledWay•Weld.urg
LIVE UNITED
United MI
Way
RESOLUTION
RE: APPROVE AGREEMENT FOR PROFESSIONAL SERVICES FOR CHILD CARE
MARKET RATE AUDIT AND AUTHORIZE CHAIR TO SIGN - UNITED WAY OF WELD
COUNTY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Agreement for Professional Services
for Child Care Market Audit between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Human Services,
and United Way of Weld County, commencing April 15, 2016, and ending June 30, 2016, with
further terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Agreement for Professional Services for Child Care Market Rate Audit
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and United
Way of Weld County be and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 6th day of June, A.D., 2016, nunc pro tunc April 15, 2016.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: W Let)„Jeftp.‘,k.
Weld County Clerk to the Board
BY:0"
puty Clerk to the Boar
APPROVE
County Attorney
Date of signature: 7/ t ti G0 LGo
Mike Freeman, Chair
Sean P. Co ay, Pro-Tem
ulie A. Cozad
CUSED
bara Kirkmeyer
Steve Moreno
GG NSYJC3C,/CM)
-7/ t8' Pao tc
2016-1744
HR0087
� ��� i � ���-
�
MEMORANDUM
��' 1861 '�'b'
DATE : June 6 , 2016
� � � TO : Board of County Commissioners
�� FR : Judy A . Griego , Director, Human Services
V � � NTY
� RE : Child Care A reements
g
On May 5 , 2016 , a Work Session was held regarding Child Care . During the Work Session, the
Board approved the development and funding of multiple contracts with United Way in three
specific areas :
• Quality Child Care Task Force
� • Weld County Child Care Market Rate Survey
• Weld County Child Care Needs Assessment
The agreements were developed with the guidance of Karin McDougal, and the scope of work
is consistent with our needs and the Board ' s direction. We are requesting approval of the
contracts and scope of work .
2016- 1744
f� �i D 0�
�
� Informational Memorandum ; June 6, 2016 Page 1
WELD COUNTY AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN WELD COUNTY & UNITED WAY OF WELD COUNTY
CHILD CARE MARKET RATE AUDIT
THIS AGREEMENT is made and entered into thisilday o 2016, by and between the County of Weld, a body
corporate and politic of the State of Colorado, by and through its Bo rd of County Commissioners, whose address is 1150
"O" Street, Greeley, Colorado 80631 hereinafter referred to as "County," and United Way of Weld County, a nonprofit
organization, whose address, 814 9`h Street, Greeley Colorado 80631, hereinafter referred to as "Contractor".
WHEREAS, County desires to retain Contractor as an independent Contract Professional to perform services as
more particularly set forth below; and
WHEREAS, Contractor has the ability, qualifications, and time available to timely perform the services, and is
willing to perform the services according to the terms of this Agreement.
WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and
experience necessary to provide the services as set forth below;
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto
agree as follows:
1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibit A which
forms an integral part of this Agreement. Exhibit A is specifically incorporated herein by this reference.
2. Service or Work. Contractor agrees to procure the materials, equipment and/or products necessary for the Project and
agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the Project
described in Exhibit A.
3. Term. The term of this Agreement begins on April 15, 2016, and shall continue through and until Contractor's completion
of the responsibilities described in Exhibits A, unless terminated in accordance with Section 4 of this Agreement.
4. Termination. County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice.
Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the
Agreement.
5. Extension or Modification. Any amendments or modifications to this agreement shall be in writing signed by both
parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and
until Contractor has obtained written authorization and acknowledgement by County for such additional services.
6. Compensation/Contract Amount. County agrees to pay Contractor an amount no greater than Sixty Two Thousand
Two Hundred and Eight Dollars ($62,208.00), as set forth in Exhibit A, Proposal for Child Care Market Rate Audit.
County agrees to pay Contractor through an invoice process during the course of the contract in accordance with the
Scope of Work as described in Exhibit A. Contractor agrees to submit invoices which detail the work completed by the
Contractor. The County will review each invoice and if it agrees Contractor has completed the invoiced items to the
County's satisfaction, it will remit payment to the Contractor. Contractor agrees to work within the confines of the Scope
of Work outlined in Exhibit A, with the full scope of work being completed by June 30, 2016. County will not withhold
any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate
reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement.
7. Independent Contractor. Contractor agrees that it is an independent Contractor and that Contractor's officers, agents
or employees will not become employees of County, nor entitled to any employee benefits from County as a result of the
execution of this Agreement. Contractor shall perform its duties hereunder as an independent Contractor. Contractor shall
be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement.
Contractor, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through
County and County shall not pay for or otherwise provide such coverage for Contractor or any of its agents or employees.
8. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular
reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the completion of
this Project without County's prior written consent, which may be withheld in County's sole discretion.
9. Ownership. All work and information obtained by Contractor under this Agreement or individual work order shall
become or remain (as applicable), the property of County. The County gives the Contractor permission to use the work and
information developed under this Agreement for purposes of supporting other caregivers and communities within our state
in relation to Early Childhood Care and Education initiatives.
10. Confidentiality. Contractor agrees to keep confidential all of County's confidential information. Contractor agrees
not to sell, assign, distribute, or disclose any such confidential information to any other person or entity without seeking
written permission from the County. Contractor agrees to advise its employees, agents, and consultants, of the confidential
and proprietary nature of this confidential information and of the restrictions imposed by this agreement.
11. Warranty_ Contractor warrants that the services performed under this Agreement will be performed in a manner
consistent with the standards governing such services and the provisions of this Agreement. Contractor further represents
and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner,
consistent with industry standards, and that all services will conform to applicable specifications.
12. Acceptance of Services Not a Waiver. In no event shall any action by County hereunder constitute or be construed
to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contractor.
Acceptance by the County of, or payment for, the services completed under this Agreement shall not be construed as a
waiver of any of the County's rights under this Agreement or under the law generally.
13. Insurance and Indemnification. Contractor shall procure at least the minimum amount of automobile liability
insurance required by the State of Colorado for the use of any personal vehicle. Proof of said automobile liability insurance
shall be provided to County prior to the performance of any services under this Agreement. Professional Liability (Errors
and Omissions Liability) The policy shall cover professional misconduct or lack of ordinary skill for those positions
defined in the Scope of Services of this contract. Contract Professional shall maintain limits for all claims covering wrongful
acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of
operations under this Contract resulting from professional services. In the event that the professional liability insurance
required by this Contract is written on a claims -made basis, Contract Professional warrants that any retroactive date under
the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an
extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is
completed.
Minimum Limits:
Per Loss
Aggregate
$ 1,000,000
$ 2,000,000
14. Indemnity. The Contractor shall defend, indemnify and hold harmless County, its officers, agents, and employees,
from and against injury, loss damage, liability, suits, actions, or claims of any type or character arising out of the work done
in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers'
compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, law or
court decree.
15. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim thereunder,
without the prior written approval of County.
16. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or
otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable
control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions.
17. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws, rules and regulations
in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment
practices.
18. Non -Exclusive Agreement. This Agreement is nonexclusive and County may engage or use other Contractors or
persons to perform services of the same or similar nature.
19. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein,
contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This
instrument supersedes all prior negotiations, representations, and understandings or agreements with respect to the subject
matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed
by both parties.
20. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds
for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by County does
not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year.
21. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-507. The signatories to
this Agreement state that to their knowledge, no employee of Weld County has any personal or beneficial interest
whatsoever in the service or property which is the subject matter of this Agreement.
22. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a
court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that
this Agreement is then capable of execution within the original intent of the parties.
23. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver, express
or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental
Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended.
24. No Third Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions
of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties
and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included
in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties
receiving services or benefits under this Agreement shall be an incidental beneficiary only.
25. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been
approved by the Board of County Commissioners of Weld County, Colorado or its designee.
26. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied in
the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by
reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute
between the parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said
dispute.
27. Public Employment Retirement Program. Contractor is responsible for notifying Weld County of any previous
participation in the Colorado Public Employee Retirement Program. Contractor must notify Weld county of the most recent
employment for a PERA contributing employer.
28. Public Contracts for Services C.R.S. §8-17.5-101. Contractor certifies, warrants, and agrees that it does not
knowingly employ or contract with an illegal alien who will perform work under this contract. Contractor will confirm the
employment eligibility of all employees who are newly hired for employment in the United States to perform work under
this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to
C.R.S. §8-17.5-102(5)(e). Contractor shall not knowingly employ or contract with an illegal alien to perform work under
this Agreement or enter into a contract with a subcontractor that fails to certify with Contractor that the subcontractor shall
not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contractor shall not use E -
Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while
this Agreement is being performed. If Contractor obtains actual knowledge that a subcontractor performing work under the
public contract for services knowingly employs or contracts with an illegal alien Contractor shall notify the subcontractor
and County within three (3) days that Contractor has actual knowledge that a subcontractor is employing or contracting
with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the
,�
�
Contractor shall not use E- Verify Program or State of Colorado program procedures to undertake pre-employment
screening or job applicants whife this Agreement is being performed . If Contractur obtains actual knowledge that a
subcontractor perforniing work under the public contract for services kn��wingly emplo� s or contracis �vith an illegal alien
Contractor shall notify the subcontractor and Counry within three ( 3 ) days that Contractor has actual kno�vledge that a
subcontractor is employ ing or contracting �� ith an illegal alien and shall terminate the subcontract if a subconiractor does
not stop employin�, or contracting with the illegal alien within three ( 3 ) days of receiving notice . Contractor shall not
, terminate the contract if within three days the subcontractor pro� ides information to establish that the subcontractor has
; not knowingly emplu� ed or contr�acted with an illegal alien . Contractor shall compl� with reasonable reyuests made in the
�' course of an investigation , undertaken pursuant to C . R. S . § 8- 17 . 5 - 102( 5 ), by the Colorado Departmeni of Labor and
Empluyment . If Contractor participates in the State of Colorado program , Contractor shall , within twenty days after hiring
i an new employee to pertorm work under the contract, affirm that Contractor has examined the legal work status of such
Iemployee, retained tile copies of ihe documenis. and nut altered or falsitied the identification documents for such
� emplo��ees . Contractor shall deliver to County� , a written notarized affirmation that it has examined the legal work status �
; of such employee, and shall comply with all �f the other reyuirements of the State of Colorado program . If Contractor
fails to comply with an� reyuirement of this provision or of C . R. S. § 8- 17 . � - 101 et seq . , County , may terminate this
Agreement for breach, and if so terminated. Contractor shall be liable tor actual and con �equential dama�es .
Fxcept where esempted by federal law and except as provided in C . RS . ,��' 2d- 76 . � - 103 ( 3 ), if Contractor receives federal
or state funds under the contract. Contractor must confirm that any individua ) natural person eighteen ( 18 ) years of age or
older is IawfLlly present in the United States pursuant to C . R . S . � 2�i - 76 . 5 - 103 ( 4 ), if such individual applies for public
benetits provided under the contract . If Contractor operates as a sole proprietor, it hereb� swears or affirms under penalty
of perjury that it : ( a ) is a citizen of the United States or is othenuise lawfully present in the United States pursuant to
federal law, ( b ) shall produce one of the forms of identitication reyuired by C . R . S . § 24- 76 . 5 - 101 , et seq . , and ( c ) shall
produce one af ihe tonns of identitication required b� C . R. S . ti ?-�- 76 . 5 - 103 prior to the effective date of the eontract.
29. Acknowledgment. County and Contractor acknowledge that each has read this Agreement, understands it and agrees
to be hound b�� its terms . Both parties further as�ree ihat this A�reement. with the attached Exhibit A . is the complete and
e�cclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written,
and am other communications between ihe parties relatin � to the �ubject matter of this Agreer�t . ��
3r� 1 ,.1u� -�
! N WITN' ESS WHEREOF, the parties hereto have signed this Agreement this ]�day of�1{�(il, 2016 .
CON 'fRAC7�OR : � ed Wav of Weld Count� C�
I �
By ___ _ _ Uate ___�� � Y'
�;ame : —��
Title : �
WF. L [� COUN "i'Y : SEE NEXT PAGE FOR WELD COUNTY 3IGNATURES .
ATTEST BOARD ( > F COl ' NT'Y COMMISSIONERS
W �'eld Counry Clerk to the Board WELD COUNTY, COLORADO
�
� F3Y :
_ _— __ __ _ _ _
Deput� Clerk tu the Board Mike Freeman . Chair
APPROVE� D AS �1�0 Fll 'V [� ( NG : APPROb' ED AS TO SUE3S I�ANCE :
_ — __ _ _ _ __ _ _ _ _-- -. _ . — — -
--- -
Controller f; lected Ofticial ur Department Hrad
APPRC)VF �) AS T( � E�ORti1 �
_ __ __ _ - _ . . . — _-----
Director of General Services
_ ---- — -
County Atrorney
I �
illegal alien within three (3 ) days of receiving notice . Contractor shall not terminate the contract if within three days the
subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an
illegal alien . Contractor shall comply with reasonable requests made in the course of an investigation, undertaken
pursuant to C . R. S . § 8- 17 . 5 - 102(5 ), by the Colorado Department of Labor and Employment. If Contractor participates in
the State of Colorado program, Contractor shall, within twenty days after hiring an new employee to perform work under
the contract, affirm that Contractor has examined the legal work status of such employee, retained file copies of the
documents, and not altered or falsified the identification documents for such employees . Contractor shall deliver to County,
a written notarized affirmation that it has examined the legal work status of such employee, and shall comply with all of the
other requirements of the State of Colorado program . If Contractor fails to comply with any requirement of this provision
or of C . R. S . § 8- 17 . 5 - 101 et seq . , County, may terminate this Agreement for breach, and if so terminated , Contractor shall
be liable for actual and co�lsequential dairiabes .
Except where exempted by federal law and except as provided in C .R. S . § 24-76 . 5 - 103 (3 ), if Contractor receives federal or
state funds under the contract, Contractor must confirm that any individual natural person eighteen ( 18) years of age or older
is lawfully present in the United States pursuant to C . R. S . § 24-76 . 5 - 103 (4), if such individual applies for public benefits
provided under the contract. If Contractor operates as a sole proprietor, it hereby swears or affirms under penalty of perjury
that it : (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b)
shall produce one of the forms of identification required by C .R. S . § 24-76 . 5 - 101 , et seq . , and (c) shall produce one of the
forms of identification required by C .R. S . § 24-76 . 5 - 103 prior to the effective date of the contract.
29. Acknowledgment. County and Contractor acknowledge that each has read this Agreement, understands it and agrees
to be bound by its terms . Both parties further agree that this Agreement, with the attached Exhibit A, is the complete and
exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written, and
any other communications between the parties relating to the subject matter of this Agreement.
IN WITNESS WHEREOF, the parties hereto have signed this Agreement this day of, 2016 .
CONTRACTOR: United Way of Weld County
By: SEE PREVI0US PAGE . Date
Name :
Title :
WELD COUNTY •
���� 1 � .
ATTEST : �f°"" "' '� _ " � BOARD OF COUNTY COMMISSIONERS
Weld Co erk to the Board � � WELD COUNTY, COLORADO
BY : •
Deputy Cler to th Boar � ike Freeman, Chair � UN 0 6 2016
APPR VED AS TO UNpIN APP OVED AS O SU TANCE :
�
Controller El d Offici 1 or epa nt Head
APPROVED AS TO FORM :
' Director f General Services
nty Attorney
a?0 /�O - l7 �5N
1
Lz.
Quantitative
Measurement
Strategies
•
EXHIBIT A
Proposal for Child Care Market Rate Audit
Presented to: United Way of Weld County
on behalf of the Weld County Department of Human Services
Presented by: Karen Traxler, M.S., Ph.D.c
Quantitative Measurement Strategies
Greeley Colorado
May, 2016
2
About Quantitative Measurement Strategies (QMS)
QMS was established in 2016 to meet the evaluation and assessment needs of nonprofit
organizations by bringing together a talented team of statisticians, quantitative and qualitative
research experts, and energetic and motivated graduate students.
My goal, as the owner of QMS is to combine my 15 years of small business management
experience and 10 years of education in the Behavioral and Social Sciences and Applied
Statistics and Research Methods to advance understanding, measure success, and empower
communities.
Table of Contents
Executive Summary
Project Background
Data Regarding Children & Families in Weld County
Problem Statement
Rationale
Purpose and Methods
Timeline and Deliverables
Conclusions
Proposed Budget
1
page 3
page 4
pages 4 - 5
pages 5 - 7
page 7
page 8
page 9
page 10
page 11
3
Executive Summary
Introduction and Purpose
Equal access to child care services is legislated by the U.S. Department of Health and
Human Services. In 2015, the University of Colorado at Denver's evaluation team conducted a
market rate survey for all 64 counties in Colorado. United Way of Weld County, on behalf of the
Weld County Department of Health and Human Services, will contract with Quantitative
Measurement Strategies to conduct a follow-up market rate audit to the CU -Denver 2015 child
care market rate survey which will assess the specific needs and indicators in Weld County not
addressed in the statewide survey.
Scope of Work
Weld County has higher levels of low income households, lower wages, more single-
family households, higher unemployment rates for individuals making less than $25,000 per
year, lower median income, and fewer high quality child care providers than most counties along
the front range. The scope of work for a comprehensive market rate audit will include:
• Identifying and recruiting an appropriate and
representative sample of child care providers
in Weld County
• Developing the survey instrument to include
feedback, validity, and reliability
• Conducting the survey by mail, online, by
telephone or in person
• Compiling and analyzing the results
Timeline
• Examining participating provider's child care
revenue by conducting onsite visits in order to
determine actual cost of child care
• Comparing the survey results to the onsite visit
results
• Analyzing all results
• Reporting results to UWWC on behalf of the
Weld County Department of Human Services
Dates
Deliverables
May 3 -May 10
UWWC Agency
Proposal and Study Design
May 11 -May 24
Sampling frame, contact providers, scheduling surveys and audits
Develop Online and paper survey instrument
Convene child care providers for feedback
May 25 -June 17
Modify and launch instrument online
Survey phone call reminders or onsite survey data collection
Concurrent Audit
June 17-20
Data cleaning and coding
June 21-30
Analyze data, write report and submit report to UWWC
Funding Requested: $62,208
4
Project Background
The U.S. Department of Health and Human Services legislation requires states to conduct
a market rate survey of licensed and unlicensed child care providers every three years in order to
ensure equal access of child care for low income families. Market rate surveys inform state child
care subsidy rates for children ages 0 to 17, based on need and eligibility.
In Colorado, the Office of Early Childhood
(g) Subject to available appropriations, the state department, as informed by the early childhood
leadership commission created in section 26.6.2-103, directors of county human and social service
departments, and commissioners, shall contract with an independent research organization to
conduct a study to examine private payment tuition rates and how those compare to CCCAP rates set
by the state and the counties and whether those rates achieve the federal requirement of equal
access. The research organization shall make recommendations to,achieve the federal requirement of
equal access and also examine reasons as to why licensed child care facilities choose to limit or deny
access to CCCAP-subsidized families, including but not limited to reimbursement and payment
policies. The research organization shall make recommendations that would encourage more child
care providers to accept CCCAP-subsidized families.
As a follow-up to the 2015 market rate survey conducted by the University of Colorado
at Denver's Evaluation Center (CU -Denver), the United Way of Weld County (UWWC), on
behalf of the Weld County Department of Human Services (WCDHS) will oversee a
comprehensive market rate audit of licensed child care centers in Weld County.
The methodology employed in the CU Denver market rate survey used cost of living
indicators to cluster counties into one of five categories; however, many indicators, such as the
proportion of children in need, capacity rates, transportation, access to CCCAP facilities, access
to quality care, median household income as a proportion of child care market rates, proportion
of special needs children, and the proportion of children in poverty or receiving free or reduced
rate lunches and other subsidies were not included in the analysis. These indicators, as they relate
to Weld County, will be explored in detail in the current market rate study.
Data Regarding Children and Families in Weld County
Prior to detailing the market survey audit, it is important to review and understand the
most recently published data representing children and family trends in Weld County.
Weld County is the third largest county by area in Colorado and the 9th most populated
county in Colorado (Weld County Demographics Summary, 2014; KidsCount.org, 2016),
showing an overall population growth of 7.9% between 2010 and 2014. The proportion of
children ages 0 to 17 years old grew 5.2% between 2010 and 2014 and the proportion of children
raised in poverty or a low income family, as indicated by enrollment in the free or reduced lunch
programs, remained stable and above 50%.
5
Weld County Overall Population
from 2010-2014
280,000
270,000
260,000
250,000
240,000
2010 2011 2012 2013 2014
Population Growth in Weld County from 2010 to
2014 of Children AgesO to 17
280,0W
215,000
270,000
265,000
260,000
255,000
250,000
245,000
240,000
60.00%
50.00%
40.00%
2010 2011 2012 2013 2014
Proportion of Children in Poverty
and Low Income Families in Weld
County from 2010-2014
2010 2011 2012 2013 2014
During the same time period, Colorado's overall population grew only 5.7% and the
proportion of children ages 0-17 years old grew only 2.9% (Kids Count, 2016).
Problem Statement
Weld County has seen a 3.8% decrease in poverty rates between 2013 and 2014 (The
Greeley Tribune, 2016), and overall unemployment rates reached their peak in 2010 and have
decreased 6.3% in the past five years. This represents economic growth in Weld County;
however, not everyone is reaping the benefits of this growth.
Weld County is ranked at 15 of the 25 counties measured on the child well-being index.
Weld County is ranked well below Douglas, Broomfield, Boulder, Larimer, Jefferson, and El
Paso Counties on the child well-being index.
6
Young minority single -mothers continue to struggle financially and child care costs
outweigh any potential income made by working outside of the home. For example, thirty -
percent of households are low income single -earner households, women earn 24.4% less than
their male counterparts and yet are 23% more likely to be single parents. Eleven percent of
families have no-one in the household working, just over fourteen percent of households are in
poverty, and Hispanic wage earners earn 36% less than the average household income in Weld
County (U.S. Census Bureau, 2015; twoncharts.com). These data, coupled with the high cost of
child care, highlight the continuing need for quality affordable child care services throughout
Weld County in order to enable parents to find work and earn incomes capable of supporting
their families. Table 1 provides a summary of indicators and child care costs in Weld County
compared to those of Colorado.
Note that in 2014, Weld County had a child poverty rate of 12.8% with 52.1% of children
qualifying for a free or reduced lunch, while in comparison, Boulder County had a child poverty
rate of 13.6% with only 26.7% of children qualifying for a free or reduced lunch. This highlights
the importance of not only including families in poverty, but families living just above the
poverty line.
Table I
Average Weld County Needs and Costs Compared to Colorado
Needs Indicators Weld ColoradoWeld County Above or Below
County Colorado Averages
Low income households defined as 2 X federal 49.0% 38.0% I I% Above Colorado Average
poverty level
Children living below the federal poverty level 12.8% 16.0% 3.2% Below Colorado Average
Children qualified for Free/Reduced Lunch 52.1% 42.0% 10.1% Above Colorado Average
Median Household Incomes in Weld County
Compared to Median Household Incomes in -15.6% 15.6% Below Colorado Average
Colorado
Employment Statistics
No-one in household working 11.0% 6.9% 4.1% Above Colorado Average
Single earner households in poverty 24.4% 13.6% 10.8% Above Colorado Average
Median earnings per worker 90.6% 100.0% 9.4% Below Colorado Average
Child care Costs
Average child care costs across age groups $12,168.00 $12,736.00
Child care Costs in Weld County as a proportion
of state costs 95.5% 100.0% 4.5% below Colorado Average
Table 2 below provides a comparison of child poverty and low income rates for four
midsize Colorado counties (Source: Kids Count, 2016).
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Table 2
A Comparison of Child Poverty and Low Income Rates in Midsize Colorado Counties
% Free and
County Population % children ages 0-17 % Children in Poverty
Reduced Lunch
Adams 480,317
Boulder 313,708
Laruner 323.863
Weld 276,079
27.90%
20.70%
21.00%
27.00%
17.70%
13.60%
12.10%
12.80%
49.40%
26.70%
33.00%
52.10%
AVERAGE 267,607
24.92%
14.05%
40.30%
As seen in Table 2, Weld County has a similar average proportion of children in poverty
when compared to the other three midsize Colorado counties; however, is well above average on
the proportion of low income families as measured by enrollment in the free and reduced lunch
programs. Additionally, Weld County is above average for the proportion of children ages 0-17
in the population.
The high proportion of children between 0 and 17 years of age, coupled with the high
proportion of low income families in Weld County suggests a persistent need for quality
community and social services, including child care services.
Rationale
Currently, Weld County has 250 child care providers to meet the needs of a growing
population. These statistics show a continuing need for quality child care services in Weld
County; however, additional insight into specific child care needs, costs, available services, and
updated and actionable data regarding parent and employer needs and expectations in Weld
County is critical. Figure 1 shows the number of child care providers based on their Quality
Rating where Level 1 is the lowest rating and level 4 is the highest rating.
Figure 1: Source: Weld County Department of Human Services, 2016
Childcare Providers in Weld County by Quality
Rating -2016
® Level 1
• Level 2
• Level3
▪ Level 4
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Purpose
The purpose of this proposal for a child care market rate audit for Weld County is to
supplement the CU -Denver 2015 child care market rate survey by assessing the true cost of child
care as well as additional indicators of child care needs across Weld County.
Market Survey Audit Methods
Participants
To ensure fidelity of the representative sample, and to be 95% confident of the results
received, the survey sample goals are listed in Table 3 below. In addition, a representative
sample of licensed day care centers, homes, and preschools across the seven regions of Weld
County designated by the UWWC will be recruited for the more extensive market rate audit
phase of this project. The market rate audit goal represents at least 15% of the total number of
providers in Weld County.
Table 3
Sampling Goals for the Market Rate Survey and Market
Rate Audit
Sampling Frame
Type of Number of Sampling Sampling
Provider Providers SURVEY Goal AUDIT Goal
Center 38 35 10
Home 171 119 26
Preschool 41 38 6
Totals 250 192 42 1
Every attempt will be made to reach these sampling goals in the time available to
complete this project; however, actual response rates may be lower.
Child care providers will be recruited through email, regular mail, and telephone calls. In
order to inspire participation, every licensed child care center will be advised that (a) their center
will be assigned a unique identifier known only to the evaluation team, (b) the financial data
collected will only be presented in group form so as to ensure the confidentiality of data, (c)
providers completing the SURVEY ONLY will be entered into a drawing for a chance to win
one of two $100.00 gift cards, and (d) providers completing both the SURVEY and onsite
AUDIT receive payment for their time.
Data Collection Procedures
Data are to be collected in two phases:
Phase I will be an electronic or paper survey sent to the randomly selected representative
sample of child care providers asking for detailed information on child care costs (both private -
pay and CCCAP) and information regarding children in their care.
Phase II will be an onsite visit of the same child care providers surveyed concurrently
with Phase I to review a minimum of one (1) year of revenue records to include the number and
age of children served and private -pay revenue, including registration fees, discounts,
9
scholarships, and additional fees. Child care providers will be compensated for the time required
to participate in the audit.
Data Analysis
All data collected as a part of this project will be strictly confidential and only group
statistics will be reported. The statistics will be descriptive in nature as they will include the
average cost of private -pay child care in Weld County as well as the 25th and 75th percentile rates
based on age to meet the standards of Colorado and Federal requirements.
Timeline and Cost
At the request of the WCDHS, the market rate audit will be conducted from May 3- June
30, with results submitted to UWWC June 30, 2016. The goal of the market rate audit is to
ascertain the average actual fee child care providers throughout Weld County charge for private -
pay child care services. This audit will go beyond the published fee schedules of the randomly
selected child care providers to clarify rates across Weld County.
Dates
Deliverables
Cost
UWWC Agency Fee
$8,000
May 3 -May 10
Proposal and Study Design
$1,300
May 11 -May 24
Sampling frame, contact
providers, scheduling surveys
and audits
Develop Online and paper
survey instrument
$3,050
$7,860
Software/computer
$1,000
May 25-31
Convene child care providers
for feedback
Modify and launch
instrument online
$200
$4,566
Survey phone call reminders
or onsite data collection
$5,280
May 24 -June 17
Concurrent Audit
Data cleaning and coding
Mileage
$11,164
$1,188
Child Care Provider Incentive
$9,000
June 18-30
Analyze data and write report
$9,600
TOTAL
$62,208.00
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Conclusions
QMS welcomes the opportunity to work collaboratively with employees of the WCDHS
and in concert with the UWWC to design, implement and complete the child care market rate
audit. Additional indicators not addressed in the 2015 Colorado market rate survey will be
included in this comprehensive audit and results and recommendations will be provided.
11
Budget for Weld County Market Rate Audit
Market Rate Audit
5/3/2016-6/30/2016
PERSONNEL EXPENSES
UWWC Agency Administration Fee
TOTAL PERSONNEL EXPENSES
$8,000.00
$8,000.00
EVALUATION AUDIT EXPENSES
$28,300.00 1.5 FTE
$5,600.00 1.0 FTE
$540.00
$2,640.00 .25 FTE
$37,080.00
Director of Evaluation: Quantitative Measurement Strategies -60
hours per week @ $50.00 per hour for 9 weeks plus $1,300 for
proposal and study design
One Evaluation Specialist -40 hours per week for 4 weeks
@$35.00 per hour
Mileage Expense for two evaluators @ .54 per mile for 1,000
miles (2 evaluators X 3 Weeks X 166 miles per week)
One Assistant @ 20 hours per week X 6 weeks X $22.00 per
hour
TOTAL EVALUATION (Market Rate Audit) EXPENSES
OPERATING EXPENSES
Report Design-UWWC
Statistical Software and Computer
TOTAL OPERATING EXPENSES
$1,000.00
$1,000.00
$2,000.00
DATA COLLECTION EXPENSES
Support Staff: Four Survey Administrators @ $22.00 per hour
(Six hours per day for 10 days to administer or follow up with
online surveys)
Mileage Expenses for Survey Administrators @ .54 per mile for
1200 total miles (across four staff and ten days)
One focus group luncheon
Incentives for Child Care Centers
TOTAL DATA COLLECTION EXPENSES
$5,280.00 .50 FTE
$648.00
$200.00
$9,000.00
$15,128.00
TOTAL EXPENSES
$62,208.00
Total Personnel and Evaluation Expenses $45,080.00
Total Operating Expenses $2,000.00
Total Data Collection Expenses $15,128.00
Amount Requested $62,208.00
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