HomeMy WebLinkAbout20160721.tiff RESOLUTION
RE: APPROVE VICTIM ASSISTANCE LAW ENFORCMENT(VALE) GRANT APPLICATION
FOR VICTIM SERVICES UNIT AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Victim Assistance Law Enforcement
(VALE) Grant Application for the Victim Services Unit from the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the Sheriffs
Office, to the Law Enforcement (VALE) Board, commencing upon the full execution of signatures,
with terms and conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Victim Assistance Law Enforcement (VALE) Victim Services Unit from
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Sheriffs Office, to the Victim Assistance and Law Enforcement
(VALE) Board, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 29th day of February, A.D., 2016.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: 44)
�'• �� Mike Freeman, Chair
Weld County Clerk to the Board
Sean P. Conway, Pro-Tern BY: ,jjja__ C ,
uty Clerk to the B ands 1 �'' GL!
Julie A. ozad
•
APPROVED AS TO FOR ���s �
1161 ; arbara Kirkmeye
County Attorney
Date of signature: 3119
Steve Moreno
2016-0721
SO0037
To: Board of County Commissioners
From: Jennifer Oftelie
Weld County Sheriff's Office Budget Manager
Date: February 26, 2016
Re: Colorado Victim Assistance in Law Enforcement (VALE) grant application
For your authorization is the one year continuation grant application for$71,638 to support the Sheriff's
Office Victim Services Unit.The grant period runs from July 1, 2016 through June 30, 2017.The
application was discussed at a work session on February 24, 2016.
This grant covers 57%of salaries for the 1 full-time Director and 2 part-time advocates under Org 21300.
Weld County has covered the remaining 43%for at least the past 5 years as the match. If the grant goes
away, we would have to look at other funding sources or picking up the entire cost for these positions as
providing victim services is a Colorado Revised Statute requirement.
�/te — O7,21_
2016-2017 VALE ASSISTANCE FUNDS
19th Judicial District, Weld County Application
REFER TO APPLICATION INSTRUCTIONS TO COMPLETE THIS APPLICATION CORRECTLY.
SECTION A - AGENCY INFORMATION: VALE USE ONLY
1. APPLICANT AGENCY: Weld County Sheriff's Office Grant#:
Amount Requested:
Program Name: Weld County Law Enforcement Victim Services Unit Amount Funded:
Street Address (if not confidential):
1950 "o" street
Greeley, Co 80631
Mailing Address (if different):
Phone: 970-356-4015
Fax: 970-304-6468
E-Mail:dcalvin@co.weld.co.us
2. CONTACT PERSON: Debbie Calvin
Title: Director of Victims Services
Phone: 970-397-5935
Fax: 970-304-6468
E-Mail: dcalvin@co.weld.co.us
3. Agency Status x governmental nprivate-non-profit private-for-profit
Non-Profit agencies include their TAX ID Number here.
NOTE:If you are claiming non-profit status and if you have not previously provided documentation supporting this claim
to the VALE Board,then you must provide sufficient documentation concerning your agency's non-profit status with this
application.
4. PROJECT TITLE: Victim Services Funding
5. Give a problem statement that is specific to the community the project will serve.
Residents of Weld County who fall victim to crime or involved in a critical incident need assistance
and resource information. The Weld County Victim Services Unit provides immediate crises
counseling and follow up services to all victims of crime and critical incidents for the Sheriffs Office
and the 8 police departments they serve. Additionally, in accordance with C.R.S. 24-4.1-301, victims
of crimes that are classified as VRA have rights afforded to them. The Victim Services Unit reviews
open cases for VRA compliance in an effort to ensure these rights and develops and implements
protocol in accordance with statute and best practices throughout the state to support these efforts.
6. FUNDS REQUESTED TOTAL: $71638
ITEMS 1 - 6 MUST REMAIN ON THIS PAGE
1 2016-0721
SECTION B - NARRATIVE SUMMARY
7. Agency description:
The Weld County Victim Services Unit is law enforcement based and operates as a unit of the Weld
County Sheriff's Office. The Victim Services Unit serves all of unincorporated Weld County and the
incorporated communities of Mead, Severance, Keenesburg, and Garden City. The Victim Services
Unit also provides services for the following police departments:Dacono, Firestone, Fort Lupton,
Frederick, Lochbuie, Hudson, and Platteville.
The Victim Services Unit's primary responsibility is to provide 24-hour crisis intervention, resource
information and referrals to supporting agencies for Victims'Rights Act related incidents. The victim
services unit supports Law Enforcement compliance with the requirements outlined in the Colorado
Revised Statutes 24-4.2 for cases listed in CRS title 24 Article 4.. In addition, the Victim Services
Unit provides support to citizens during emotionally traumatic events when requested.
8. Project Description for which the funds are being requested.
The primary objective of the Weld County Victim Services Unit is to continue serving the citizens of
Weld County by providing immediate crisis intervention and follow up service to all victims of crime
and those who are experiencing a critical incident. The Victim Services Unit is dedicated to providing
people with the resources and assistance they need to successfully move forward. The Victim
Services Unit continues to provide training to all agencies regarding the importance of serving victims
and maintaining compliance with title 24 of the Colorado Revised Statutes.
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SECTION C - GOALS AND OBJECTIVES:
(Goal 1, objectives 1 and 2, are mandatory for all applicants.)
9. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional
and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance
victims' experience with the criminal justice system.
OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of crime
victims during the 12-month grant period.
Although a person may be a victim of multiple crimes in one criminal episode,they can be counted
only once using the predominant crime.
Definitions:
Victims: primary and secondary victims
Primary victim: The person against whom the crime was committed,except in the case of homicide,and DUI/DWI
deaths where the primary victims are the survivors of the victim. In domestic violence crimes, children of the primary
victims(who are receiving services)are also considered to be primary victims.
Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs
resulting from a crime.
Unduplicated Count: New and continuing victims served by the project. Continuing victim is a person served in the
prior grant year who is continuing to receive services in the new grant year.
EST. NO. EST. NO.
VICTIMS TYPE OF CRIME VICTIMS TYPE OF CRIME
50 Child Physical Abuse 0 Adults Molested as Children
100 Child Sexual Abuse 25 Survivors of Homicide
10 DUI/DWI -Victims of vehicular assault or 10 Robbery
vehicular homicide, DUI/DWI crashes or
careless driving resulting in death.
400 Domestic Violence 120 Assault
20 Adult Sexual Assault 30 Other violent crimes such as hate and
bias crime, gang violence (specify).
10 Elder Abuse (including economic 400 Other, please specify
exploitation and fraud crimes)
TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12-MONTH PERIOD 1165
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OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of
unduplicated victims during the 12-month grant period.
Number of Victims Receiving Each Type of Service: Estimate the number of victims who will receive
each type of service during the grant period. A victim may receive the same type of service more than
once(i.e. counseling),but the type of service can be counted only once during the grant period. An
individual service category cannot exceed the total number of victims listed in table A.
EST. NO. EST. NO.
VICTIMS SERVICES VICTIMS SERVICES
500 Crisis/Counseling Intervention (in person) 600 Victim Compensation Assistance
(required)
1000 Follow-up(includes crisis intervention by 120 Personal Advocacy
phone)
Therapy 800 Telephone contact
Group Treatment/Support 0 Civil Legal Advocacy/Court
Accompaniment
Shelter/Safehouse
Forensic Exam
500 Information/ Referral (in person) 40 Hospital/Clinic Response
200 Criminal Justice Support/ 120 Language Services (interpretation)
Advocacy/Court Accompaniment
Emergency Financial Assistance 20 Transportation
Emergency Civil Legal Attorney Transitional Housing
600 Assistance
700 Victim Rights Act Services
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PROJECT-SPECIFIC GOALS AND OBJECTIVES:
Add at least one more goal with objectives but no more than three additional goals with no more
than three objectives per goal. Refer to Application Instructions, use format provided below.
GOAL 2: In accordance with C.R.S. 24-4.1-302.5, the victim advocates and volunteer victim advocates
will provide, or confirm receipt of, Victims'Rights Act information, resources, referrals, Victims'
Compensation information, advocacy, education and crisis support service to all victims of crime. This
service will be provided for crimes reported to the Weld County Sheriff's Office, and the Dacono,
Firestone, Fort Lupton, Frederick, Lochbuie, Hudson and Platteville Police Departments
Objective Intended Data Collection Timeframe
(list title of person Outcome/Impact
responsible)
1 the Victim Services Victims will have a Civicore July 01, 2016
Specialists will provide support system and to June 30,
on scene crisis support resources needed to 2017
and referral information begin the process of
to 500 victims of crime healing from the critical
event.
2 The victim services Unit Victims of crime will Google Calender used to July 01, 2016
staff will remain have access to a victim identify on call advocates to June 30,
available 24 hours per advocate when needed. Civicore tracks translation 2017
day 7 days a week for Spanish speaking services and contact data
contact by victims will have more
officers/deputies on all access to an advocate
Victim Rights Act crimes. who is able to support
The bi-lingual advocate effective
will remain available communication with
while on call for all officers who do not
translation needs for speak spanish
victims of VRA crimes
and will respond
additionally as possible
and needed.
3 The unit will be able to Civicore to track victim July 01,
The Victim services staff identify all victims of contact information, VRA 2016-June
specialists will review crime, even in the event requirements and assign 30, 2017
reports provided from that contact was not tasks
each agency on a daily made to the unit at the
basis and attempt to time of the incident and
make a minimum of provide services to all
1000 phone contact and crime victims
additional follow up
phone calls to victims of
crime.
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GOAL 3: The Victim Services Unit will conduct training and have regular communication with the Law
Enforcement agencies that utilize the unit. Such education shall be focused on the law enforcement
responsibilities as defined in title 24 of the Colorado Revised Statutes and established protocol that
supports such compliance.
Objective Intended Data Collection Timeframe
(list title of person Outcome/Impact
responsible)
1 On a quarterly basis, the identify quality Protocol changes resulting July 01,
director of victims assurance and in conversations and notes 2016-June 30
services will make challenges and training on calendar 2017
contact with each needs for the unit and
agency served agency respectively
2 Bi-Monthly, one staff Maintain dialogue with Calender and email July 01,
advocate or volunteer to patrol officers and confirmation 2016-June 30
ride along with an increase awareness of 2017
agency served training issues and
expectations creating
an opportunity for more
effective response to
crime victims
3 The director of victim Law enforcement will Maintain marketing efforts July 01,
services will offer annual be aware of current for classes and track 2016-June 30
VRA update training for legislative changes in attendance numbers for 2017
all law enforcement VRA and changes in classes
agencies served protocol to support VRA
compliance
GOAL 4: : Ensure there is a minimum of one staff advocate available at all times while utilizing well-
trained volunteers. All direct service providers shall be well versed in the requirements of VRA(see
C.R.S. 24-4.1-302.5)
Objective Intended Data Collection Timeframe
(list title of person Outcome/Impact
responsible)
1 The director of victim Victims of crime and Weld VSU google Calender July 01,
services will maintain the officers will always and tracking of missed calls 2016-June 30
calendar and ensure that have a trained staff from dispatch that are not 2017
there is at minimum one member available for returned within a
staff scheduled for on call on scene response or reasonable time frame
service. The director will questions for VRA and
take note of any missed or crises intervention
and unreturned calls from
dispatch.
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2 VSU staff will develop Grow the volunteer Maintain a roster and July 01,
and implement a Victim team maintain marketing 2015-June 30
Advocate volunteer materials 2016
recruitment campaign
3 A volunteer team who Director to maintain records July 01,
The director of VSU will has open access to the to be kept in a confidential 2016-June 30
communicate regularly director of victim file on behalf of volunteer 2017
one on one with each services allowing for advocates.
staff and each volunteer support, and guidance
to identify tools needed resulting in volunteer
for success, questions retention.
and challenges. Director
shall make at least one
contact with the on duty
responder during every
shift when the director is
also on duty.
10. QUALITY ASSURANCE PLAN: Describe the approach for evaluating the project in response
to the stated objectives, intended outcomes/impact and data collection.
The Weld County Victim Services Unit tracks data through the use of Civicore. Civicore allows the
director to track VRA contacts, access data for follow up, assign tasks to staff and send out surveys to
clients and to officers. Additionally, contact is made daily to each direct service provider by a supervisor
to discuss cases and actions taken by advocates on those cases. Regular meetings with command staff
identifies challenges and suggestions for protocol changes for the unit and the director of victim services
will regularly email requests to command at agencies for feedback on quality and responsiveness of
services. Records are maintained respective of and within the agencies to document law enforcement
responsibilities for the VRA as supported and identified by the Weld Law Enforcement VSU. An online
google calendar is maintained identifying the contact information for the advocate responsible for direct
service at all times. Each staff was given a written skill assessment at hire and then provided the same
written skill assessment to be completed "open-book"style to identify level of understanding of the VRA,
job duties and expectations as well as protocol. These tests were discussed privately with each staff and
entered into their employee file. Each staff will be evaluated quarterly by their direct supervisor and
offered the opportunity to identify personal goals. The director of victim services regularly contacts
victims as a courtesy follow up to ensure questions are answered and resources given.
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11a. Services as defined in the V.A.L.E. statute, 24-4.2-105 (4) (a—m) C.R.S.
Indicate YES for services which are indicated in the Goals and Objectives of this application, and
NO for services NOT indicated in the Goals and Objectives of this application.
YES NO Services: C.R.S. 24-4.2-105 (4) (a—m)
x (a) Provision of services for early crisis intervention;
x (b) Provision of telephone lines for victims and witnesses
assistance;
x (c) Referral of victims to appropriate social service and victim
compensation programs and assistance in filling out forms for
compensation;
x (c.5)Assistance programs for victims and their families;
x (d) Education of victims and witnesses about the operation of the
criminal justice system;
x (e) Assistance in prompt return of the victims' property;
x (f)Notification to the victim of the progress of the investigation,
the defendant's arrest, subsequent bail determinations, and the
status of the case;
x (g) Intercession with the employers or creditors of victims or
witnesses;
x (h) Assistance to the elderly and to persons with disabilities in
arranging transportation to and from court;
x (i) Provision of translator services;
x (j) Coordination of efforts to assure that victims have a secure
place to wait before testifying;
x k) Provision of counseling or assistance during court appearances
when appropriate;
x (1) Protection from threats of harm and other forms of
intimidation;
x (m) Special advocate services
(7)(b)"Special advocate services"means the services offered to aid victims
who are children, including,but not limited to,court-appointed special advocate
(CASA)programs, sexual assault treatment and prevention programs,
community-based youth and family servicing programs,gang alternative
programs, school-based intervention and prevention programs,big brother and
big sister programs offering aid to children who are victims,restitution
programs,partners programs offering aid to children who are victims,and child
abuse treatment programs.
Only grants submitted by the Court Administrator's Office would check(2.5) (a) (I) below.
(2.5) (a) (I) The court administrator of each judicial district may apply for grants of moneys for the
purpose of collecting all moneys assessed by the courts, including moneys owed pursuant to this article,and
collecting and disbursing restitution owed to victims of crime;
Only grants submitted by the local Probation Department would check (2.5) (a) (II) below.
(2.5) (a) (I) The local probation department may apply for grants of moneys for the purpose of
implementing the right of victims.
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lib. For each YES listed in 11a), reference the Goal and Objective that relates to the service
provided with a brief explanation. DO NOT RESTATE THE GOAL OR OBJECTIVE.
List letter(a—m) List Goal and Objective(s) pertaining to the service provided in your GOALS and
which refers to OBJECTIVES.
question 13.a
Goal 2 objective 1 , 2 and 3 refers to crises intervention at the time of the incident
a or open VRA report. Goal 4 objective 1, 2, 3 ensures availability of well trained
direct service providers. Goal 3 objective 1, 2, 3 efforts to maintain close contact
with all agencies we serve including identification of VRA cases and maintenance
of well trained staff and officers
Goal 2 objective 1, 2, and 3 at the time of crises intervention, staff identify needs
c for resources including the community resources available and assist with
application for Victim Compensation when appropriate
Goal 2 objective 1, 2, and 3 at the time of crises intervention, staff identify needs
d for resources including explanation of the first appearance and in the event that
the first appearance is on a Saturday or Sunday, Weld County VSU provides the
court support for crime victims and contacts all victims of VRA crimes identified as
within one of the agencies we serve, we make attempts to contact those victims
to communicate results of bond hearing
Goal 2 objective 2 supporting the availability of at least one bi-lingual staff
advocate within the unit at all times and support the needed hours to provide
effective communication from officer to victims/witnesses
12. Will this project utilize volunteers and or interns? xn Yes (l No
If yes,please answer the following:
_5 Number of volunteers/interns which were utilized for last six months, July 1,
2015 through December 31, 2015.
In 2015, the total number of volunteers/interns was_5_who provided_4752 on
call/direct service hours to the agency.
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SECTION D - SERVICE INFORMATION:
13. What is the population and geographic area targeted for service through this project?
.What is the population and geographic area targeted for service through this project?
The 2014 U.S. Census lists the population of Weld County as 277670 people. Of that population, an
estimated 28% or 77,747.60 people live in the rural portion of the county. The estimated total population
serviced by the Victim Services Unit is 125,950 people. Bordered on the north by Wyoming and
Nebraska and the south by the Denver Metropolitan area, the geographic area served consists of the
entire 3,999 square miles of Weld County; an area larger than Rhode Island, Delaware and the District of
Columbia combined.
a) How many crime victims have you served and will you serve?
VICTIMS SERVED VICTIMS SERVED PROJECTED VICTIMS PROJECTION OF
1 YEAR 1 YEAR SERVED VICTIMS TO SERVE
July 1, 2013 July 1, 2014 July 1, 2015 July 1, 2016
Through Through Through Through
June 30, 2014 June 30, 2015 June 30, 2016 June 30, 2017
1205 1399 1200 1200
b)What is the number of victims served July 1, 2015 through December 31, 2015?_613
c) Are there other community agencies currently providing like services to the targeted population?
no
If yes, explain how this project is not a duplication of services.
14. Document community support, coordination and networking by providing the following information:
a) List the top five agencies who your agency works most closely with in coordination and
provision of crime victim services and indicate how you work with them.
AGENCY HOW YOU COORDINATE
1 Weld District Attorney's office Email, phone, in person meetings regarding protocol as well as
specific cases for victim support for open investigations as well upon
arrest.
2 Greeley Police Department Protocol development and response teams. Additionally, we assist
in response on behalf of Greeley when needed
3 A Womans Place For victims of domestic violence, we work with AWP as part of the
safety plan as well as education and best practice protocol
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implementation
4. Catholic Charities Catholic Charities personal are in direct communication with the
direct service provider with the WCSO VSU when appropriate on a
case by case basis as well as educational community efforts
5 Colorado Legal Services We regularly refer victims to CLS for civil legal assistance
b) Is your agency an active participant in Weld County's Coordinating Committee for Victims of Crime
(CCVC)? If"yes," provide the names) and position(s) of the CCVC participant(s) and their level of
involvement in that group.
Yes
NAME OF MEMBER HOW THEY PARTICIPATE
Debbie Calvin Meetings and assists in victims rights week
b) Briefly describe any other agency actions that demonstrate its high priority for developing
community support, coordination, networking, and cooperation.
The Weld Sheriffs Office VSU is dedicated to evaluate and assess current protocol and procedures
throughout the 19th in an attempt to provide excellent service for all crime victims. This is evidenced
by the ongoing discussions and implementation of protocols within the last year as a result of
developments in the industry, including, but not limited to findings of the DCJ and feedback from
victims. Throughout the past year, the director of the unit has encouraged discussions and worked
diligently on developing protocol regarding issues such as the bond schedule(see 18.1.1001 of the
CRS and protection orders for VRA cases as well as 24-4.1-303(5)), court support on the weekends
(see , 18.1.1001, criminal protection order and possible modification on VRA cases as well as 24-4.1-
303(5)), bond conditions that support victim safety, officer education, victim notification on arrest both
by probable cause and warrant(see 24-4.1-303 III), new legislative expectations of suspect gun policy
in acts of domestic violence, officer access to restrictions such as bond conditions and protocol to
support the compliance with VRA statutes and documentation of such. Many of these discussions
need to take place with each individual agency (9 total) in an effort to respect the agencies leadership
goals as well as records management.
The unit has specifically been dedicated to clarifying, in writing via a memorandum of understanding
between the Weld Sheriffs Office and the Municipal police departments we serve. All departments
served and the Sheriff signed this agreement. The agreement outlines the VSU responsibilities as
well as the expectation of a financial contribution to the program. Invoices we sent to all agencies the
first week in January 2016. Nunn police Department chose not to sign the agreement as the city
leaders were able to secure the services of Greeley Police Department VSU without an executed
MOU or financial contribution. Hudson PD was created as of January 1, 2016 and was added to our
list of agencies served.
The unit has identified an underserved population of Spanish speaking crime victims. In January
2016, the bi-lingual part time staff resigned and the position has been posted as bi-lingual only. The
Weld VSU is applying for VOCA funds in an effort to secure funding for the addition of a bi-lingual full
time staff who, ideally, will be certified to assist officers on scene to translate for victims and witnesses
in an effort to more effectively increase communication and reduce the events in which another
witness or citizen is used to translate on scene. The unit is interested in making a diligent effort to
serve these victims and witnesses, provide accurate written materials in Spanish, and become more
involved at the local and state levels in the area of human trafficking. -The director is actively
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involved in both local and state-level boards and committees including sexual assault case review
team, child abduction response team, A kids Place board, child death review team, and is on the
human trafficking team with the Colorado Organization for Victims assistance.
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SECTION E -VICTIM COMPENSATION:
Provide the following information concerning your agency's involvement with the Crime Victim
Compensation Program:
15. a) Does your agency regularly inform victims about Victim Compensation and help them to apply
when appropriate? xn Yes n No
How?
c) Explain any major issues that hinder your agency in helping crime victims to understand Victim
Compensation eligibility requirements and to apply for benefits.
none
c) Date of the last Crime Victim Compensation training:
d) Person who conducted the training: Fawn Harmon
_8_ Number of Staff and Volunteers in your agency providing services to crime victims.
2_ Number of Staff and Volunteers who attended the last Victim Compensation Training.
DO NOT INCLUDE VICTIM COMPENSATION BROCHURES WITH YOUR APPLICATION.
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SECTION F - VICTIM RIGHTS ACT:
16. Has your agency taken steps to assure that all staff and volunteers have read and understand the
GUIDELINES FOR ASSURING THE RIGHTS OF VICTIMS OF AND WITNESSES TO CRIMES:
Rights afforded to crime victims-C.R.S. 24-4.1-302.5; Procedures for assuring rights of victims of
crimes; C.R.S. 24-4.1-303; and Child victim or witness—rights and services—C.R.S. 24-4.1-304
x❑ Yes ❑No
a) Briefly describe how your agency assures that all staff and volunteers are trained on VRA.
All of the staff and volunteers have completed the COVA academy and have attended COVA
conference. Additionally, the staff and volunteers are given a written skill assessment and are closely
monitored by the director of victim services.
b) Does your agency have a statutory mandate to notify victims about their rights under VRA?
x Yes f No
c) Date of last VRA Training: June 2015
d)Person who conducted the training: Debbie Calvin
8_ Number of Staff and Volunteers in your agency providing services to crime victims.
_7_ Number of Staff and Volunteers who attended the VRA Training.
e) How does your agency notify victims of their rights under VRA?
Written pamphlets in both English and Spanish
f) Does your agency have a brochure describing VRA? x Yes ❑No
If"yes", list the languages in which your brochure is available. See SECTION I. ATTACHMENTS
English and spanish
g) If you agency does not have a brochure describing VRA, please indicate if your agency utilizes
brochures from other agencies. See SECTION I ATTACHMENTS VRA brochures SHOULD be
included in the application (all languages).
DO NOT INCLUDE VICTIM COMPENSATION BROCHURES TO YOUR APPLICATION.
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SECTION G - BUDGETARY INFORMATION: All Budget pages MUST be completed. All
figures should be rounded to the nearest dollar.
17. Have you received 19th JD VALE Funding for this project? x Yes No
GRANT YEAR AMOUNT AWARDED AMOUNT OF FUNDS RETURNED
( not used during grant cycle)
2015-2016 68767.56
2014-2015 58442 none
2013-2014 60828 8930.98
2012-2013 60828 3742
18. What is the projected cost per client served (cost/benefit ratio)?
Funds requested divided by number of victims projected to serve =cost per client
$62.60
19. RESPONSIBLE PARTIES:
a) List the two individuals who are responsible for ensuring the grant is administrated as
proposed by the organization and approved by the VALE Board.
NAME TITLE PHONE EMAIL
Debbie Calvin Director of 970-397-5935 dcalvin@co.weld.co.us
Victim Services
Sam Kaneta Lt 970-356-4015 skaneta@co.weld.co.us
b) Who(give name and title) in your agency is responsible for reviewing agency bank statements
against agency financial reports for accuracy of financial information?
Barb Connolly-Controller
20. What controls and processes does your agency have in place for writing checks? The answer should
include information including: who in the agency is authorized to request a check, who is authorized to
write a check, who is authorized to sign a check, whether or not dual signatures are required on any
checks, and whether or not a person authorized to write a check could sign a check to themselves.
Each department can request a payment(check); the request is made to the finance system with
-appropriate approval in the department. It then goes to accounting for final review. The Chair of
the Board of County Commissioners and the Clerk to the Board are authorized to sign checks.
Dual signatures are required on issued checks. A person authorized to write a check cannot sign
a check to themselves, because the check has to go through levels of approval before it is issued
or signed.
21. What process does your agency have in place to reconcile financial information with the quarterly
VALE Financial Report?
The director of victim services receives a monthly spreadsheet from the county indicating total staff
liability for salaries and benefits. Any overtime is identified and subtracted from the numbers and
compared to the awarded grant and reported accordingly.
•
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BUDGET INFORMATION
TOTAL AGENCY VICTIM SERVICES
This page recaps your entire Victim Service Agency Budget. This recap provides an overall
picture of your agency's funding sources and percentage of funding being requested in the VALE
Application.
Please indicate the sources for ALL funding your agency receives for victim
services.
FUNDING START DATE END DATE
AMOUNT Month/Day/Year Month/Day/Year
VALE Grant (if applicable) 68767.56 07 / 01 / 15 06 / 30 / 16
CVS - DCJ Consolidated Funds n/a 01 / 01 / 15 12 / 31 /15
(Ex: VOCA, VAWA)
Other Victim Services n/a / / / /
Grants received from other
VALE Judicial Districts
Other Grants n/a / / / /
Other 27,000 01 / 01/16 / 12 / 31 /16
municipalities
Other 83,735 01 / 01 / 16 12 / 31 /16
Weld County Government _
TOTAL 95767.56
Please specify the source of"Other" funds (other grants, government funds,
city funds, donations, fund-raising, etc.) "Other" funds should reflect hard
dollars and NOT in-kind contributions (office space, phones, etc)
HOW WILL FUTURE FUNDING NEEDS BE MET?
The Weld VSU has entered into an MOU with each police department served which requires
financial contribution. The amount requested from each agency is $4500 but it is not required.
These funds will be partially used to develop the bi-lingual advocacy program and additional on
call responders and volunteer recruitment. Should current funding be cut or reduced, the goals
and objectives of the unit would have to be modified. The Weld County VSU is applying for a
VOCA grant for the 2017 fiscal year reflecting a bi-lingual Spanish/English response unit to
assist victims and witnesses, human trafficking intervention and training specific to the
underserved population of the Spanish speaking in crises. In the event that the VOCA funding is
not awarded, that project will not proceed.
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VALE PROJECT BUDGET INFORMATION
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns 1,2,and 3. ROUND TO NEAREST DOLLAR
New Applicants fill out Column 2 only.
Continuation Applicants ALL APPLICANTS Continuation
(Column 1) (Column 2) Applicants
2015 -2016 2016-2017 (Column 3)
Current Grant Award Requested Budget Increase or
Decrease
PERSONNEL ' PERSONNEL (+/-)
Job Position Job Position/NAME
Director of VSU 27248 Director of VSU, Debbie Calvin 31,350 +4102
Staff specialist 12022 Staff Specialist 11400 -622
Staff Specialist 12022 Staff Specialist 11400 -622
Fringe Benefits J 16587 Fringe Benefits 17488 +901.60
Subtotal 67879.00 Subtotal 71638 +3759
EQUIPMENT EQUIPMENT (+1-)
Soft interview room 888.56
Subtotal 888.56 Subtotal
SUPPLIES AND OPERATING SUPPLIES & OPERATING EXPENSES (+/-)
EXPENSES
Subtotal Subtotal
IN-STATE TRAVEL IN-STATE TRAVEL (+/-)
Subtotal ; Subtotal
PROFESSIONAL SERVICES PROFESSIONAL SERVICES (+/-)
Subtotal I Subtotal
TOTAL FUNDS:68767.56 TOTAL FUNDS REQUESTED:71638 +$2870.44
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VALE PROJECT
BUDGET DETAIL AND JUSTIFICATION
A.PERSONNEL:
List each job position, include the name of the employee, if available. If two individuals have the
same job title, list it twice.
Indicate FTE of individual (EX: 1 FTE; .5 FTE; .75 FTE)
TOTAL COST- Show the total amount of salary and fringe benefits of the position
(SALARY and FRINGE BENEFITS are to be shown separately.)
VALE%- Show the VALE percent requested for the total cost of the position
VALE Funding- Calculate the VALE funding request based on the TOTAL COST and VALE%.
Other Funding Source(s)- Indicate how the position is paid for other than VALE funding. If the
position cannot be funded(because 100%VALE Funding) indicate this.
Title of Job FTE Total VALE VALE If THIS grant funding will not pay for
Position\Name Cost % Funding the entire position,what other SOURCE
Requested Request will be used to pay for the rest of the
ed position
Director for 1 81200 .57 46284 Weld County gov. 43%.
victims services
Bi-lingual victim .5 22240 .57 12,677 Weld County Gov. pays 43%
services specialist
Victim services .5 22240 .57 12,677 Weld County Gov. Pays 43%
specialist
Full time bi-lingual 1 58,410 0 0 VOCA
specialist
Name of person and their Title
VALE Cost: salary+ benefits = COST
Name of person and their Title
VALE Cost: salary + benefits = COST
Name of person and their Title
VALE Cost: salary+ benefits = COST
Name of person and their Title
VALE Cost: salary + benefits = COST
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B. EQUIPMENT REQUEST:
C. SUPPLIES AND OPERATING REQUEST: All supplies and operating requests must be
specific, itemized costs related to victim services.
D. IN-STATE TRAVEL REQUEST: Itemize travel expenses of project personnel by purpose
E. PROFESSIONAL SERVICES REQUEST: List consultants or independent contractors who
will provide victim services under the grant.
F. DIFFERENCES FROM LAST YEAR'S REQUEST: Continuation Applicants only for
Victim Services requests: If this is an application for continuing funding, explain any changes
from last year's awarded funding for Victim Services requests and this proposed funding.
We are requesting 57% of the staff liability for the 3 positions historically awarded from
VALE. The victims services unit is working diligently to secure funding to better and more
effectively serve victim and witness that are Spanish speaking only which requires a
commitment from the county leaders to increase our budget to meet this need. Although the
Weld Sheriff's Office is not seeking funding for the addition if the new bi-lingual position, it is
imperative to the overall growth and success of the program that the remaining positions
continue to be funded at 57% by VALE. In an attempt to focus on the needs of the agency to
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receive the funding necessary to accomplish the staffing goals,we are not asking for any
moneys for equipment.
•
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VALE Grant Application Signature Page
Applicant Agency:
Project Title:
Grant Period: July 1,2016 through June 30,2017
We hereby certify that the information contained herein is true and correct to the best of our
knowledge and belief. The following signatories understand and agree that any grant received as a
result of this application shall incorporate and be subject to the statements made within the above
described VALE Grant Application (The Application). Furthermore,the signatories certify that
they have each read The Application and are fully cognizant of their duties and responsibilities for
this project.
Original signatures of each party to this application(i.e.,Project Director,Financial Officer and
Authorized Official) are required. Please use BLUE INK to distinguish the original documents
from copies. Refer to Application Instructions for definitions for the signing authorities.
Project Director:
Name: Position/Title:
Debbie Calvin Director of Victim Services
Agency(including Division or Unit):
Weld County Sheriff's Office
Mailing Address:
1950"O"st Greeley,Co 80631
Phone: , Fax: E-Mail:
970-356- 9 04-6468 dcalvin(a�c dicr.ps
Signatur : Date: } /�(,/,�
Financia `' I
Name: Position/Title:
Barbara Connolly
Agency(including Division or Unit):
Weld County Government-Accounting
Mailing Address: PO box 758 Greeley Co 80631
Phone: 970-336-7220 Fax: 970-352-9019 E-Mail: bconnolly@co.weld.co.us
Signature:"al,Z-C 'c•t!a ?fiai Date: 9/ 051 ka
Authorized Official:
Name: Mike Freeman Position/Title: Chair of the Board of County Commissioners
Agency(including Division or Unit): Weld County Government-Board of County Commissioners
Mailing Address:po box 758 Greeley co 80631
Phone: 970-336-7204 Fax: 970-352-0242 E-Mail: mfreeman@co.weld.co.us
�
FEB 292016
Signature: i 1 \ .t " . _ Date:
In accordance with the Colorado Revised Statutes 24-72-202.6,information supplied in this application is considered a public record.
22 ��/� -676)
SECTION H- ATTACHMENTS:
Attach to original and all copies of the grant applications:
EQUIPMENT REQUESTS (if applicable) documentation of cost of equipment showing comparison
pricing.
blank Client Survey
A list of ALL of your agency's board members which delineates the Board of Directors, (private
non-profit).
Attach to ONLY the original grant application:
Two copies of your agency's VRA brochure OR the VRA brochure your agency utilizes(ALL
languages) DO NOT INCLUDE VICTIM COMPENSATION BROCHURES TO YOUR APPLICATION.
A signed copy of the attached Grant Applicant Memorandum of Understanding Concerning the
Rights Afforded to Crime Victims.
Include a copy of agency's most recent audit report or financial review. * If agency is not subject to
audit, explain how proper management and disbursement of funds is monitored. (Only one copy of the
audit or financial review is required.)
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ATTACHMENT
VICTIM ASSISTANCE AND LAW ENFORCEMENT BOARD
GRANT APPLICANT MEMORANDUM OF UNDERSTANDING
CONCERNING THE RIGHTS AFFORDED TO CRIME VICTIMS
As provided in C.R.S. 24-4.2-105 (4.7), Colorado law requires the following:
A REQUESTING AGENCY OR PERSON SHALL ACKNOWLEDGE IN WRITING THAT
SUCH AGENCY OR PERSON HAS READ AND UNDERSTANDS THE RIGHTS
AFFORDED TO CRIME VICTIMS PURSUANT TO SECTION 24-4.1-302.5 AND THE
SERVICES DELINEATED PURSUANT TO SECTION 24-4.1-303 AND 24-4.1-304.
SUCH WRITTEN ACKNOWLEDGMENT SHALL BE ATTACHED TO SUCH
REQUESTING AGENCY'S OR PERSON'S APPLICATION FOR MONEYS PURSUANT
TO THIS SECTION. THE BOARD SHALL NOT ACCEPT FOR EVALUATION ANY
APPLICATION FOR A GRANT OF MONEYS PURSUANT TO THIS SECTION UNTIL
THE REQUESTING AGENCY OR PERSON PROVIDES THE BOARD WITH SUCH
WRITTEN ACKNOWLEDGMENT.
The prospective grantee certifies to the VALE Board, by submission of this completed Grant
Applicant Memorandum of Understanding Concerning the Rights Afforded to Crime Victims,
that the agency or person described herein has read and understands the rights afforded to crime
victims as required by C.R.S. 24-4.2-105 (4.7).
PROJECT DIRECTOR: Debbie Calvin
TITLE: Director of Victims Services
PROJECT: Weld County law enforcement Victim Services
AGENCY: Weld Sheriff's Office
ADDRESS: 19 eel y Co 80631
SIGNA U DATE:
/(.0
COPIES OF THE STATUTES DESCRIBED WILL BE PROVIDED TO PROSPECTIVE
GRANT RECIPIENTS UPON REQUEST.
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