HomeMy WebLinkAbout20160626.tiff RESOLUTION
RE: APPROVE AGREEMENT EXTENSION RENEWAL FOR ELECTRONIC LAW LIBRARY
HARDWARE AND SOFTWARE SERVICES AND AUTHORIZE CHAIR TO SIGN -
TOUCH LEGAL SYSTEMS, INC.
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Agreement Extension Renewal for
Electronic Law Library Hardware and Software Services between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Information Technology for the Sheriff's Office, and Touch Legal Systems, Inc.,
commencing January 1, 2016, and ending December 31, 2016, with further terms and provisions
being as stated in said agreement extension renewal, and
WHEREAS, after review, the Board deems it advisable to approve said agreement
extension renewal, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Agreement Extension Renewal for Electronic Law Library Hardware
and Software Services between the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Department of Information Technology
for the Sheriff's Office, and Touch Legal Systems, Inc., be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement extension renewal.
I
2016-0626
CC: 1--rat 016- SO0037
RE: AGREEMENT EXTENSION RENEWAL FOR ELECTRONIC LAW LIBRARY HARDWARE
AND SOFTWARE SERVICES -TOUCH LEGAL SYSTEMS, INC.
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 17th day of February, A.D., 2016, nunc pro tunc January 1, 2016.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:ditAvti C D;e1
Mike Freeman, Chair
Weld County Clerk to the Board C
Sean P. Conway, Pro-Tern
BY: V •
B � �
cj—
D ty Clerk to th Board E
�► �� �4)`u ie A. ozad
•
AP' ' I1�D !., ORM: 361 (I
rbara Kirkmeyer
ou ttorney
Steve Moreno
Date of signature: Z`/q
2016-0626
SO0037
r .
BOARD OF COUNTY COMMISSIONERS
PASS-AROUND REVIEW/WORK SESSION REQUEST
RE: Touch Legal, Inc. Agreement Extension Renewal DATE: February 2, 2016
DEPARTMENT: Information Technology, on behalf of the Weld Sheriff's Office
PERSON REQUESTING: Ryan Rose
Brief description of the problem/issue:
Touch Legal, Inc. provides hardware kiosks systems to the Weld County jail.The kiosks provide access to a fully compliant
electronic law library to the inmate population The kiosks use a shatter-proof touch screen that allows inmates to easily
access legal data and research materials as mandated by law. The kiosks are completely contained systems which prevent
ANY intemet access.
The BOCC signed an agreement for electronic law library hardware and software services with Touch Legal, Inc., in May
2014, with a term date of December 31, 2014 (agreement 2014-1434). The agreement includes a clause for 3 one-year
extensions. Annual fees as a result of extension shall be from January 1st to December 31st of additional years, and are
based on a monthly fee of$1,375.00, for an annual cost of$16,500.00.
The attached agreement extension between the Board of Weld County Commissioners on behalf of the Weld County
Sheriff's Office provides for hardware and software services from January I, 2016 through December 31, 2016, in the
amount of$16,500.
What options exist for the Board? (Include consequences,impacts, costs,etc.of options)
The Weld County Jail is required to provide inmates access to law library services. This provider specializes in
completely contained systems which restrict access to only law library services.
Recommendation:
It is recommended that the BOCC approve the extension agreement for an additional term.
Approve Schedule
Recommendation Work Session Other/Comments:
Mike Freeman,Chair
Sean P.Conway L
Julie Cozad
tyv
Steve Moreno
Barbara Kirkmeyer
?(-
2016-0626
CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN
THE WELD COUNTY SHERIFF'S OFFICE
its r
I"'t AND TOUCH LEGAL,INC,DBATOUCH SONIC TECHNOLOGIES(TLI)
This Agreement Extension/Renewal("Renewal"),made and entered into /" day of February,2016,by and between the
Board of Weld County Commissioners,on behalf of the Weld County Sheriff's Office,hereinafter referred to as the"Sheriffs Office",
and Touch Legal Systems,LLC hereinafter referred to as the"Contractor".
WHEREAS the parties entered into an agreement(the"Original Agreement")identified by the Weld County Clerk to the
Board of County Commissioners as document No.2014-1434,approved on May 12,2014.
WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the
Original Agreement,which is incorporated by reference herein,as well as the terms provided herein.
NOW THEREFORE,in consideration of the premises,the parties hereto covenant and agree as follows:
c The Original Agreement will end on December 31.2017.
u The Original Agreement allows for 3 one year renewals,beginning January 1,2015.
o The parties agree to extend the Original Agreement for an additional period,which will begin January 1,2016,and will
end on December 31,2016 for the agreed amount of$16,500.
e The Renewal,together with the Original Agreement,constitutes the entire understanding between the parties.The
following change is hereby made to the Contract Documents:
1. There are no changes.
o All other terms and conditions of the Original Agreement remain unchanged.
IN WITNESS WHEREOF,the parties hereto have duly executed the Agreement as of the day,month,and year first above written.
CONTRACTOR:Touch Legal,Inc
P i ted Name -
Signature
ICI I1
ATTEST: �''�`� IS La BOARD OF COUNTY COMMISSIONERS
Weld County Clerk to e Board I WELD COUNTY,COLORADO
BY:�� i I 11��f 1. t�-
D puty Clerk to the Board
Mike Freeman,Chair
FEB 1 7 2016
APPROVED AS TO FUNDING
'V1 APPR AS TO SUBS7JIN
Controller �������a '
le icfal or Dep rtment Head
,I//�ROVED A O FORM: I/ / Director
of General Services
County Attorney �l�
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