HomeMy WebLinkAbout20160310.tiff RESOLUTION
RE: APPROVE REVISED GRANT APPLICATION FOR VICTIM/WITNESS AND TECH
IMPROVEMENTS AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Revised Grant Application for
Victim/Witness and Tech Improvements from the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Sheriffs Office, to
Department of Justice, Office of Justice Programs, Office for Victims of Crime, commencing upon
the full execution of signatures, with further terms and conditions being as stated in said revised
application, and
WHEREAS, after review, the Board deems it advisable to approve said revised
application, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Revised Grant Application for Victim/Witness and Tech Improvements
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Sheriffs Office, to the Department of Justice,
Office of Justice Programs, Office for Victims of Crime, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said revised application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 20th day of January, A.D., 2016.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: (� ni� -�/�t�2
`/� ' Mike Freeman, Chair
Weld County Clerk to the Board• �j
Sean P. Conway, Pro- em
BY:
ty Clerk to he j Bo- ''� ' l �\` ��==arbara Kirkmeyer
1161 t
APPR VEDAS TO F�' r A
�r ie A. ozad
County Attorney
,2J'0
Steve Moreno
Date of signature:
2016-0310
-i 6sO f SO0037
lam_
Omiworwootwoomo
BOARD OF COUNTY COMMISSIONERS
PASS-AROUND REVIEW/ WORK SESSION REQUEST
RE: Resubmit VOCA grant application with State recommended funding changes
DEPARTMENT: Sheriff's Office DATE: 01/06/2016
PERSON REQUESTING: Jennifer Oftelie, Budget Manager
Brief description of the problem/issue:
On October 7, 2015, the Sheriff's Office presented a VOCA grant application to the Board detailing two
projects. One was $2,100 for CiviCore database monthly maintenance fees and $67,600 to assist in creating soft
interview rooms at each of the three SO locations.
The State of Colorado has recommended funding for the CiviCore database for $2,100 only. The application
needs to be updated per their requests and resubmitted before an award letter will be issued. These changes have
been made and a copy of the application is attached. We have also updated the Signing Authority to reflect the
change of Commissioner Freeman to the Chair position for this award cycle.
What options exist for the Board? (Include consequences, impacts, costs, etc. of options)
The Sheriffs Office is asking permission to resubmit the attached grant application to allow an award letter to
be issued for the $2,100. While it is not a lot, having this money will not only help the 2016 budget, but gives us
a history of funding that we hope to utilize for future VOCA grant applications and projects.
The Board can deny permission to resubmit the application and lose the $2,100 grant award, which will result in
an increase to the 2016 expenses for Victims Services by this amount.
Recommendation:
The Sheriffs Office recommends having permission to resubmit the grant application for the reduced amount.
Approve Schedule
Recommendation Work Session Other/Comments:
Mike Freeman,Chair 1,11'
Sean P.Conway s✓._..
Julie Cozad
Barbara Kirkmeyer
Steve Moreno
2016-0310
E ___T
Applicant: Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Project Information
Reference Submissions
Step
Application Submission
VOCA Victims of Crime Act One-Time Funding 2015
Project Information
Applicant Agency Name: Weld County Sheriffs Office
Project Title: Weld County Sheriffs Office
Project Number: 2015-VX-15-009694-19
Project Director: Debbie Calvin
Executive Director: Steve Reams
Type of Funding for this Project: New
Requested Amount($): $69,700
Project Duration:
From: 05/01/2016
To: 04/30/2017
Funding Results and Final Application Page 1 01/06/2016
1164
Applicant: Weld County Sheriff's Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Recommendation Letter
December 28, 2015
Ms. Debbie Calvin
Weld County Sheriff's Office
1950 O Street
Greeley, CO 80631-9503
RE: VOCA Application #2015-VX-15-009694-19, Weld County Sheriffs
Office
Dear Ms. Calvin:
I am pleased to inform you that in its final review of grant applications on
December 3-4, 2015, the Crime Victim Services Advisory Board (CVS) has
recommended your project for funding in the amount of$2,100. This
recommendation will become final only upon required approvals and
signatures at the Colorado Department of Public Safety.
You will be notified of your federal Victims of Crime Act (VOCA) funding
and reporting requirements when you receive your grant award no later
than Late January - Early Feburary 2016.
Please review the Project Information and Response to Applicant and
Instructions sections and make any required changes (if indicated) before
completing the Preliminary Acknowledgement of your award.
Your grant manager will be Louise Esquibel, and can be reached at (303)
239-4402 or via email at louise.esquibel@state.co.us.
Congratulations on your award!
Sincerely,
Ashley Riley Lopes, Grant Unit Administrator
Office for Victims Programs (OVP)
Funding Results and Final Application Page 2 01/06/2016
Applicant: Weld County Sheriff's Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Recommended Funding
Recommended Funding Amount($): $2,100
Response to Applicant and Instructions:
(maximum length = 5,000 characters)
12/28/15: Congratulations on your CVS grant award. You will be funded from
the federal VOCA grant. The following items need to be corrected prior to
contracting. Applicable sections of the application will be 'opened up' for you to
make the necessary corrections.
* Because you have been awarded the $2,100 toward Supplies & Operating
and NOT the Professional Services request for the renovation of the soft
interview room, you will need to remove mention of the renovation of the soft
interview room request in the Project Summary, Project Description, Goals &
Objectives.
* The Professional Services request for $67,600 must be deleted and total $0.
* Because your grant will be funded with VOCA funds, your match requirement
is 20%, or $525. Please revise your match to equal $525.
I would like these changes by 1/25. If you have any questions, please call me
for assistance or another available grant manager. Thank you!
Application Sections that Require Revisions: Budget, Statement of Work - Project Summary,
Statement of Work - Goals & Objectives
Application sections that require revisions may be accessed by clicking on the application
sections in the menu on the left side of the screen.
Funding Results and Final Application Page 3 01/06/2016
Applicant: Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Final Applicant Information
VOCA Victims of Crime Act One-Time Funding 2015
Applicant Details
Applicant Agency Name: Weld County Sheriffs Office
Applicant Legal Name: County of Weld
DUNS(+4) Number: 075757955
SAM Expiration Date: 01/30/2016
Tax Identification #: 84-6000813
Entity Type: Public/ Government
Entity Sub-Type: County
Funding Results and Final Application Page 4 01/06/2016
Applicant:Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Final Contact Information
Project Contact Information has been pre-populated with the Contact Information from your
Application.
Please review and update as necessary the information below to reflect the Project Officials that
will be responsible for this Project. Only include one of each of the following: Project Director,
Financial Officer, Signature Authority, and Executive Director(if applicable).
Note: COGMS auto-generated email notifications are not linked to this contact list. Auto-
generated email notifications are only sent to Registrants linked to the Applicant Profile. Please
see instructions for additional information.
Contact Type First Name Last Name Phone Email
Project Director Debbie Calvin 970-397- dcalvin@co.weld.co.us
5935
Primary Contact Jennifer Oftelie 970-356- joftelie@co.weld.co.us
4015
Financial Officer Barbara Connolly 970-356- bconnolly@co.weld.co.us
4000
Signature Authority Mike Freeman 970-336- mfreeman@weldgov.com
7204
Implementing Todd Deutsch 970-356- tdeutsch@co.weld.co.us
Agency 4015
Implementing Sean Standridge 970-356- sstandridge@co.weld.co.us
Agency 4015
Executive Director Steve Reams 970-356- sreams@co.weld.co.us
4015
Funding Results and Final Application Page 5 01/06/2016
Applicant: Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Contact Details
Contact Type: Project Director
Salutation: Ms.
First Name: Debbie
Last Name: Calvin
Title: Director of Victim Services
Agency Name: Weld County Sheriffs Office
Address Line 1: 1950 O Street
Address Line 2:
City/Town: Greeley
State: Colorado
Zip Code + 4: 80631-9503
Phone Number: 970-397-5935
Fax:
Contact Email Address: dcalvin@co.weld.co.us
Contact Details
Contact Type: Primary Contact
Salutation: Ms.
First Name: Jennifer
Last Name: Oftelie
Title: Budget Manager
Agency Name: Weld County Sheriffs Office
Address Line 1: 1950 O Street
Address Line 2:
City/Town: Greeley
State: Colorado
Zip Code + 4: 80631-9503
Phone Number: 970-356-4015
Funding Results and Final Application Page 6 01/06/2016
Applicant: Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Fax:
Contact Email Address: joftelie@co.weld.co.us
Contact Details
Contact Type: Financial Officer
Salutation: Ms.
First Name: Barbara
Last Name: Connolly
Title: Controller
Agency Name: Weld County Government
Address Line 1: 1150 O Street
Address Line 2:
City/Town: Greeley
State: Colorado
Zip Code + 4: 80631-9596
Phone Number: 970-356-4000
Fax:
Contact Email Address: bconnolly@co.weld.co.us
Contact Details
Contact Type: Signature Authority
Salutation: Mr.
First Name: Mike
Last Name: Freeman
Title: Commissioner Chair
Agency Name: Weld County Government
Address Line 1: 1150 O Street
Address Line 2:
Funding Results and Final Application Page 7 01/06/2016
4
Applicant: Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
City/Town: Greeley
State: Colorado
Zip Code + 4: 80631-9596
Phone Number: 970-336-7204
Fax:
Contact Email Address: mfreeman@weldgov.com
Contact Details
Contact Type: Implementing Agency
Salutation: Mr.
First Name: Todd
Last Name: Deutsch
Title: Lieutenant
Agency Name: Weld County Sheriffs Office
Address Line 1: 1950 O Street
Address Line 2:
City/Town: Greeley
State: Colorado
Zip Code + 4: 80631-9503
Phone Number: 970-356-4015
Fax:
Contact Email Address: tdeutsch@co.weld.co.us
Contact Details
Contact Type: Implementing Agency
Salutation: Mr.
First Name: Sean
Last Name: Standridge
Funding Results and Final Application Page 8 01/06/2016
mew
Applicant: Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Title: Sergeant
Agency Name: Weld County Sheriffs Office
Address Line 1: 1950 O Street
Address Line 2:
City/Town: Greeley
State: Colorado
Zip Code + 4: 80631-9503
Phone Number: 970-356-4015
Fax:
Contact Email Address: sstandridge@co.weld.co.us
Contact Details
Contact Type: Executive Director
Salutation: Sheriff
First Name: Steve
Last Name: Reams
Title: Sheriff
Agency Name: Weld County Sheriffs Office
Address Line 1: 1950 O Street
Address Line 2:
City/Town: Greeley
State: Colorado
Zip Code + 4: 80631-9503
Phone Number: 970-356-4015
Fax:
Contact Email Address: sreams@co.weld.co.us
4
Funding Results and Final Application Page 9 01/06/2016
Applicant: Weld County Sheriff's Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Final Capacity and Project Factors
Type of Project: Victim / Witness Project, Victim Services
Agency Description:
Briefly describe the purpose of your agency. See instructions for further information. (maximum
length = 1,000 characters)
Provide victim services as required by Title 24 of the Colorado Revised
Statutes; provide on scene trauma support for victims and witnesses of
traumatic events in rural Weld County as well as multiple rural municipalities.
The Weld Victims Services Unit (VSU) was established in 2005. In 2014, the
Weld Victims Services provided service to 1,399 unduplicated
victims/witnesses.
Agency Qualification:
Describe your agency's experience with providing direct crime victim services and in managing
federal/state funds. See instructions for further information. (maximum length = 1,000
characters)
The Weld VSU maintains one full time Director of Victims Services, and two part
time Victim Advocates, as well as a volunteer corp. The Weld VSU remains
available 24/7 for on scene response for citizens who have fallen victim to crime
or trauma in rural Weld County. Weld County Sheriff's Office has received
VALE funding for multiple years, and the VSU is supported by an in-house
Budget Manager who is employed by the Weld County Sheriffs Office. The
Budget Manager has several years of grant reporting and compliance
experience with Federal and State agencies specific to supporting Law
Enforcement. The Weld County Finance team also oversees all Sheriff's Office
financial transactions for additional compliance and accuracy support.
Prior CVS Funding: No
Problem Statement:
Describe the problem the proposed project intends to address. Local and/or state data should be
used to describe the nature of the problem in your community. See instructions for further
information. (maximum length = 5,000 characters)
Funding Results and Final Application Page 10 01/06/2016
Applicant: Weld County Sheriffs Office 75976277
Project:Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Weld County Sheriff's Office serves the third largest county in Colorado,
covering 3,996 square miles. The challenge for such a large rural area is
providing a safe, comfortable and dependable way to interview people who
have fallen victim to crime. Currently, there are no "soft" interview rooms in
which these discussions can occur to reduce the secondary trauma that a victim
or witness may experience in a criminal investigation. Because these
discussions need to be accurately recorded and documented, they often occur
in a cold interrogation room. This can reinforce the secondary trauma
experienced by crime victims while cooperating with an investigation.
Additionally, victims of sexual assault need to have a safe and private place to
wait during an open investigation. This becomes challenging without the
availability of a soft, comfortable interview room with audio and video recording
capability. There are currently no available rooms, outside of a cold interview
room, for victims to comfortably initiate such traumatic investigative tools such
as pre-text phone calls. The Weld County VSU does not currently have a data
management system for remote access to client information and for increasing
our accuracy for data collecting on grant reporting.
0
0
Funding Results and Final Application Page 11 01/06/2016
I
al
Applicant: Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Final Target Service Area
Service Area for Project
Statewide: No
U.S. Congressional District: 04
Judicial District: 19
State Senate District: 23, 13, 01
State House District: 63, 33, 48, 49, 50
Counties: 62-Weld
Cities: Mead, Hudson, Frederick, Severance,
Keenesburg, Platteville, Fort Lupton, Nunn,
Hereford, Erie, Briggsdale, Roggen, Firestone,
Dacono, Gilcrest, Grover
Funding Results and Final Application Page 12 01/06/2016
Applicant: Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Final Underserved Populations
A. Describe the underserved population(s) in the community you serve
(e.g. race/ethnicity of victims served, LGBTQ, deaf, etc.).
(maximum length = 4,000 characters)
The 2014 US Census lists the population of Weld County as 277,670 people.
The estimated total population serviced by the Weld County Victims Services
Unit is 124,540 people with a geographical area of 3,996 square miles. Of the
total population, an estimated 28%, or 77,750 people are living in the rural
portions of the county. There are approximately 60,000 people living in
municipalities that Weld County services with the Victims Services Unit.
Additionally, there are approximately 100,000 undocumented people, many of
which are Spanish speaking only. We provide an English/Spanish bi-lingual
advocate to effectively serve that population. The problem is that with only one
full-time and two part time advocates, the entire area could be better served
with systems in place to make their jobs (automated reminders for following up,
scheduling interviews and more) more efficient.
B. How did you determine the underserved population(s)? Cite your
source(s).
(maximum length =4,000 characters)
2014 US Census is the main source of data. The portion of population served
by only Weld County is taken from subtracting out municipalities with their own
programs of service. The statistics were provided by reviewing police reports
and from information collected by law enforcement analysts.
Funding Results and Final Application Page 13 01/06/2016
Applicant: Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Final Collaboration
List the three agencies with which your agency coordinates with most frequently. If you have
active MOU's relevant to this request, list the agency and a brief description of the terms of the
MOU.
Agency Name MOU Contact Phone
Weld County Distr... No Joanne Holden 970-356-4010
A Womans Place No Karol Patch 970-356-4226
A Kids Place No Gwen Schooly 970-353-5970
Funding Results and Final Application Page 14 01/06/2016
I
Applicant: Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Collaboration Details
Agency Name: Weld County District Attorneys Office
Do you have an MOU with this Agency?: No
Contact Name: Joanne Holden
Title: Director of Victims Services
Phone: 970-356-4010
E-Mail: jholden@co.weld.co.us
Collaboration Details
Agency Name: A Womans Place
Do you have an MOU with this Agency?: No
Contact Name: Karol Patch
Title: Director
Phone: 970-356-4226
E-Mail: director@awpdv.org
Collaboration Details
Agency Name: A Kids Place
Do you have an MOU with this Agency?: No
Contact Name: Gwen Schooly
Title: Director
Phone: 970-353-5970
E-Mail: gschooley@akidsplace.org
Funding Results and Final Application Page 15 01/06/2016
.. ` Alma.
Applicant: Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Final Project Summary
Project Summary:
Include a brief description of your project. See instructions for further information. (maximum
length = 1,000 characters)
The requested project is to provide the monthly cost of a data management
system for the VSU to create complete reports and mobile access to victims
and witnesses that have been served by the unit. Because the Weld VSU
provides services to the Sheriff's Office as well as 8 police departments, access
to such data is limited because each department has their own records
systems.
The targeted population for this project is all victims and witnesses within Weld
County that are serviced by the Victim Services Unit.
Project Description:
Describe how these nonrecurring one-time expenditures will support the expansion or
enhancement of the delivery of services to crime victims. (maximum length = 6,500 characters)
The implementation of the CiviCore database is a new program to Weld County.
The partnership with the City of Greeley reduces the cost for both agencies.
The program will be funded by General Fund dollars once the 2017 budget is
approved, and after the grant money is utilized. This project came up after the
2016 budget cycle was completed, so the expenses to participate were not
included in the County's budget request, and it is a new expense without a
funding source in 2016.
Purpose Area: Victims Services
Does your agency assist victims with Yes
applying for Victim's Compensation?
Does your agency utilize volunteers? Yes
Funding Results and Final Application Page 16 01/06/2016
Applicant: Weld County Sheriffs Office 75976277
Project:Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Final Victims Services
Victims Services Type of Crime:
Provide only the number of victims who will benefit from this nonrecurring one-time project
during the 12-month period. See instructions for further information.
Type of Crimes Est.#of Victims
Child Physical Abuse 40 •
Child Sexual Abuse 100
1 Children Who Witness Domestic Violence 5
Domestic Violence 400
Dating Violence 0
Stalking 10
Adult Sexual Assault 20
Adults Molested as Children 5
Survivors of Homicide Victims 25
Robbery 10
Vehicular Assault or Homicide,DUI/DWI Crashes,or Careless Driving Resulting in Death 10
Assault
80
Elder Abuse 10
Other Violent Crimes(See instructions) 50
UNDUPLICATED TOTAL 765
If "Other", please specify: Multiple categories, such as Felony Menacing
and Kidnapping
Victims Services Type of Services:
List the number of victims receiving the following services as a result of this project. No single
entry/category in this table can exceed the TOTAL NUMBER OF VICTIMS in the table above.
Type of Services Est.#of Victims
Crisis Counseling/Crisis Intervention(in person) 450
Follow-up(Includes crisis intervention by phone) 765
Therapy 0
Group Treatment/Support
0
Shelter/Safehouse 0
Information/Referral(in person) 560
Criminal Justice Support/Advocacy 208
Emergency Financial Assistance 20
Emergency Legal Advocacy(attorney assistance)
0
Victim Compensation Assistance(Required) 600
Personal Advocacy 120
Telephone Contact 765
Civil Legal Advocacy(advocate assistance)
10
Funding Results and Final Application Page 17 01/06/2016
Applicant: Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Forensic Exam 0
Hospital/Clinic/Medical Response 40
Language Services 120
Transportation 20
Transitional Housing 0
Other 0
I
Funding Results and Final Application Page 18 01/06/2016
Applicant: Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Final Goals & Objectives
Applicants are limited to three goals with no more than three objectives for each goal. Objectives
must be measurable and related to the budgeted items in the grant and any personnel used as
match.
Goal 1: Build a Civicore data management system and
enter information daily
Objective/Position Title Intended Outcome/Impact Data Collection Timeframe
Responsible
1.1 Create a Civicore data base/Staff Create a Civicore system that Civicore 3 months
advocate accurately reflects the data
neccessary to report stats as well
as initate follow up services
1.2 Enter historical data from 7/2015- Build a client database and data Civicore 5 months
present system that accurately reflects the
victims serviced as of July 2015
1.3 Enter data from calls for service on Ensure data entered into the Civicore 5 months and reoccurring
at least a bi-weekly basis Civicore system is current and
accurate
Goal 2 (If needed):
Objective/Position Title Intended Outcome/Impact Data Collection Timeframe
Responsible
2.1
2.2
2.3
Goal 3 (If needed):
Objective/Position Title Intended Outcome/Impact Data Collection Timeframe
Responsible
3.1
3.2
3.3
Quality Assurance Plan:
Funding Results and Final Application Page 19 01/06/2016
l
Applicant: Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Describe the approach for evaluating the project in response to the stated objectives, intended
outcomes/impact and data collection. See instructions for further information. (maximum length =
5,000 characters)
The Weld County Victims Services Unit (VSU), upon initiation of the CiviCore
system, will have the ability to easily track, record and access data and victim
contact information. Data will be easily available for victim contact and reporting
purposes by VSU personnel. The Director of the VSU will ensure that all
activity is entered on an ongoing basis by using the VRA compliance checks
completed with every callout.
4
Funding Results and Final Application Page 20 01/06/2016
A
111b-
Applicant: Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Final Budget: Personnel
Each position must be listed separately and be accompanied by a description that provides
justification for the amount requested and details the basis for determining the cost of each
position. For each position, explain how the salary and fringe benefit rates were determined. See
instructions for further information.
PERSONNEL (TOTALS SUMMARY)
Annual Total to be Paid by Recommended($) Difference From
Amount($) Grant Funds($) Previous Amount($)
Totals $0 $0 $0 $0
Position Title Annual Amount($) Total To Be Paid By
Grant Funds($)
This list contains no items
Funding Results and Final Application Page 21 01/06/2016
Applicant: Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Final Budget: Personnel (Match)
Amount Recommended/ Match($)
Requested($)
Total $0 $0
Item Type of Budget Narrative and Justification Total ($)
Match
This list contains no items
Funding Results and Final Application Page 22 01/06/2016
Applicant: Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Final Budget: Supplies & Operating
Each individual item listed must be UNDER$5,000 and be accompanied by a description that
provides justification for the budget items and details the basis for determining the cost of each
item. See instructions for further information.
Totals Summary
Amount Recommended/ Recommended($) Difference From
Requested($) Previous Amount($)
Total $2,100 $2,100 $0
Item Budget Narrative and Justification total($)
Civicore Database Monthly The initial set up cost is$6,000 and monthly fees are$300. Greeley $2,100
Maintenance Fee has agreed to pay most of th...
Funding Results and Final Application Page 23 01/06/2016
Applicant: Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Supplies & Operating Details
Item: Civicore Database Monthly Maintenance Fee
Budget Narrative and Justification:
(maximum length = 1,000 characters)
The initial set up cost is $6,000 and monthly fees are $300. Greeley has agreed
to pay most of the initial set up, with Weld covering $1,000 for the addition of an
auto-purge feature to ensure compliance with record retention rules. Weld
County will cover the monthly maintenance for 2016, and Greeley will split the
cost starting in January 2017. We are asking for$250 per month for July-
December 2016, and $150 per month for January-April 2017. This expense
was not included in the 2016 general fund budget request, as the
recommendation to move forward with this project occurred after the budget
was submitted. The grant will allow the Sheriffs Office time to request the
monthly maintenance for the remainder of the 2017 budget and beyond.
$250 x 6 months = $1,500 and $150 x 4 months = $600, for a total of$2,100
The match for the grant will cover the first 2 months of the grant and $50 per
month for 6 months, totaling $900.
Total($): $2,100
Funding Results and Final Application Page 24 01/06/2016
1
Applicant: Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Final Budget: Supplies & Operating (Match)
Totals Summary
Amount Recommended/ Match($)
Requested($)
Total $2,100 $900
Item Type of Budget Narrative and Justification Total($)
Match
$900 in monthly maintenance Cash The current IGA with Greeley Police Department has Weld $900
fees County covering all the monthly maintenan...
Funding Results and Final Application Page 25 01/06/2016
PIM
Applicant: Weld County Sheriff's Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Supplies & Operating Details (Match)
Item: $900 in monthly maintenance fees
Type of Match: Cash
Budget Narrative and Justification:
Please include in your description the source of match funds (i.e. local VALE, etc.) (maximum
length = 1,000 characters)
The current IGA with Greeley Police Department has Weld County covering all
the monthly maintenance fees of$300 per month for 2016. The grant match will
be funds to pay for the entire first two months of the grant period with County
dollars, and $50 per month for the remaining 6 months of the year. This will total
$900, which exceeds the expected match amount by almost 100%.
Total($): $900
Funding Results and Final Application Page 26 01/06/2016
O
Applicant: Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Final Budget: Travel
Each travel request must be listed and accompanied by a description that provides justification
for the items and details the basis for determining the cost of each item. For each item
requested, explain the relationship of each travel related item to the project. See instructions for
further information.
Totals Summary
Amount Recommended/ Recommended($) Difference From
Requested($) Previous Amount($)
Total $0 $0 $0
Item Budget Narrative and Justification Total($)
This list contains no items
Funding Results and Final Application Page 27 01/06/2016
Applicant: Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Final Budget: Travel (Match)
Totals Summary
Amount Recommended/ Match($)
Requested(5)
Total $0 $0
Item Type of Budget Narrative and Justification Total($)
Match
This list contains no items
Funding Results and Final Application Page 28 01/06/2016
Applicant: Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Final Budget: Equipment (5,000 and Over)
Each individual piece of equipment must be listed, $5,000 and over, and be accompanied by a
description that provides justification for the budget items and details the basis for determining
the cost of each item. For each item listed, explain why the proposed equipment is essential to
implementing the project. See instructions for further information.
Totals Summary
Amount Recommended/ Recommended($) Difference From
Requested($) Previous Amount($)
Total $0 $0 $0
Item Budget Narrative and Justification Total($)
This list contains no items
Funding Results and Final Application Page 29 01/06/2016
Applicant: Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Final Budget: Equipment (Match)
Totals Summary
Amount Recommended/ Match($)
Requested($)
Total $0 $0
Item Type of Budget Narrative and Justification Total($)
Match
This list contains no items
Funding Results and Final Application Page 30 01/06/2016
Applicant: Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Final Budget: Professional Services / Consultants
Each vendor must be listed separately and be accompanied by a description that provides
justification for the budget items and details the basis for determining the cost of each item. For
each consulting organization or individual added, explain how the hourly rate or flat rate was
determined. See instructions for further information.
Totals Summary
Amount Recommended/ Recommended($) Difference From
Requested($) Previous Amount($)
Total $0 $0 $0
Item Budget Narrative and Justification Total($)
This list contains no items
I
Funding Results and Final Application Page 31 01/06/2016
Applicant: Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Final Budget: Professional Services / Consultants
(Match)
Totals Summary
Amount Recommended/ Match($)
Requested($)
Total $0 $0
Item Type of Budget Narrative and Justification Total($)
Match
This list contains no items
Funding Results and Final Application Page 32 01/06/2016
-mow _dmummmmmommmn.•gn.m•T
Applicant: Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Final Budget: Indirect Costs
Federal Financial Guidelines allow applicants to request indirect costs as a part of their grant
budget. Agencies that have an Approved Federal Indirect Cost Rate can use this rate; if your
agency does not have an approved rate you may request a percentage of your request. See the
instructions for further information.
Totals Summary
Amount Recommended/ Recommended($) Difference From
Requested($) Previous Amount($)
Total $0 $0 $0
Item Item Description Total($)
This list contains no items
Funding Results and Final Application Page 33 01/06/2016
Applicant: Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Final Budget: Indirect Costs (Match)
Totals Summary
Amount Match($)
Recommended($)
Total $0 $0
Item Type Item Description Total
of ($)
Match
This list contains no items
Funding Results and Final Application Page 34 01/06/2016
Applicant: Weld County Sheriffs Office 75976277
Project:Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Budget Total Request
Amount Match($) Total Recommended($) Difference From
Recommended/ Budget($) Previous Amount
Requested($) ($)
PERSONNEL $0 $0 $0 $0 $0
SUPPLIES&OPERATING $2,100 $900 $3,000 $2,100 $0
TRAVEL $0 $0 $0 $0 $0
EQUIPMENT $0 $0 $0 $0 $0
PROFESSIONAL SERVICES/CONTRACT $0 $0 $0 $0 $0
CONSULTANTS
INDIRECT/ADMIN COSTS $0 $0 $0 $0 $0
GRAND TOTAL $2,100 $900 $3,000 $2,100 $0
Match Calculation:
If you grant manager instructed you to use a match percentage other than 20%, enter that
percent in the second row.
Grantee Match Match Amount Current
Requirement Required Calculated Match
Percentage
20% $525 34.29%
0% $0 42.86%
Will you be requesting a match waiver No
because
your agency is unable to provide match?
If yes, you must read the instructions to
apply for a match waiver.
Current Funding
Current Funding:
If not currently receiving Crime Victim Services grant funds (VOCA, VAWA, SASP and/or State
VALE)through the Office for Victims Programs (OVP), you must describe how the requested
budget items are currently being funded. (maximum length =2,000 characters)
This is a new project so no funds have been used or are currently budgeted for
this project. The IGA with Greeley Police Department is in the process of being
approved as described in the modified grant application.
Funding Results and Final Application Page 35 01/06/2016
Applicant: Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Additional Project Funding
Will this project be funded using Yes
ADDITIONAL FUNDS other than those
provided from this grant?
If"Yes", list the type and approximate amount of other funding that will be used to support this
project. Do not include in-kind match.
Description Amount($)
Federal
State
County Government
Municipal Government Participating agency support for services $2,200
Local VALE
Private
Other(Specify)
ADDITIONAL PROJECT FUNDING TOTAL: $2,200
Funding Results and Final Application Page 36 01/06/2016
Applicant: Weld County Sheriff's Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Financial Management Questions
This section must be completed in cooperation with the designated
Financial Officer assigned to this grant/project.
1. What accounting system does your organization use?
List the name and a brief description of the system. (maximum length = 1,000 characters)
Banner - an Oracle Fusion Middleware Forms Services software.
2. This grant will be on a cost reimbursement basis. What will be your
organization's source of cash and how will your organization manage its
cash flow between the time costs are incurred and reimbursed?
(maximum length = 1,000 characters)
Weld County has a contingency fund that can accommodate the expenses until
reimbursement has been made.
3. Which of the following applies to your Agency has expended over $500,000 in federal
agency: funding in the last calendar year from all
combined sources.
Please submit the most recent A-133 audit to DCJ.
3a. Date of most recent A-133 Audit, Financial 06/29/2015
Audit or Financial Review:
3b. Date sent to DCJ: 09/25/2015
3c. Were there any findings, questioned costs No
or unallocated costs?
Criteria for managing grant funds
Please respond to the following questions regarding wheter your accounting system meets the
criteria for managing grant funds. These are items that will be monitored by the Division of
Criminal Justice (DCJ) staff either by site visits or other reporting mechanisms.
4. Does your accounting system separate all Yes
revenues and expenditures by funding
source?
5. Does your accounting system track Yes
revenues and expenditures for each grant
award separately through a sub-ledger
system?
Funding Results and Final Application Page 37 01/06/2016
Applicant: Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
6. Does your accounting system allow Yes
expenditures to be classified by the broad
budget categories listed in the approved
budget in your grant, i.e. Personnel, Supplies
and Operating, Travel, Equipment and
Professional Services?
7. Does your organization have written Yes
financial policies and procedures (specific to
grants) in place that describe items such as:
meeting all grant requirements, the
preparation of grant financial reports and
statements, the disclosure of financial
documents, the ability for staff to prevent and
detect misstatements in financial reporting, a
method to trace funds, and a process to
maintain and safeguard all cash, real and
personal property, and other assets?
8. Is this grant request for less than Yes
$100,000?
9. Is this grant request for a new project? Yes
10. Has your organization been in existence Yes
for three (3) years or more?
11. Does the staff assigned to this project Yes
have two (2) or more year's prior experience
with projects with the same or similar
requirements?
12. Does your organization have internal Yes
controls in place, such as: a review process
to determine reasonableness, allowability and
allocability of costs, separation of duties,
dual signatures on certain checks,
reconciliations or other fiduciary oversight?
13. Does your organization reconcile sub- Yes
ledgers to your general ledger at least
monthly or quarterly if the applicant
is a governmental entity?
14. Are accounting records supported by Yes
source documentation such as invoices,
receipts, timesheets, etc.?
15. Does your organization routinely record Yes
the grant number or other unique identifier on
all source documents such as invoices,
receipts, time records, deposit records, etc.?
16. Does your organization maintain time Yes
sheets approved by the employee, supervisor
and project director for each employee paid
by these grant funds?
Funding Results and Final Application Page 38 01/06/2016
Applicant:Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
17. Will this grant funded project generate No
program income?
18. If your agency is a non-profit, do the Not Applicable
Board bylaws and policies describe the
involvement of the Board in the financial
oversight and direction of your agency?
19. Does your accounting system have the Yes
ability to track in-kind and/or cash match
funds?
20. Are you able to ensure that you will not be Yes
using these grant funds to provide services
that will be paid by Victim Compensation?
Funding Results and Final Application Page 39 01/06/2016
Applicant: Weld County Sheriffs Office 75976277
Project:Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Preliminary Acknowledgement
I have received notification concerning
my application to the VOCA program, and:
Funding Results and Final Application Page 40 01/06/2016
Applicant: Weld County Sheriffs Office 75976277
Project: Victim/Witness Soft Interview and Tech Improvements 2015-VX-15-009694-19
Submission Summary
Page Last Updated
Project Information No Input Required
Recommended Funding No Input Required
Applicant Information 12/30/2015
Contact Information 01/06/2016
Capacity/Factors 12/30/2015
Underserved 12/30/2015
Collaboration 12/30/2015
Project Summary 01/04/2016
Victims Services 12/30/2015
Goals & Objectives 01/04/2016
Personnel No Input Required
Personnel Match No Input Required
Supplies/Operating 01/04/2016
S/O Match 01/04/2016
Travel No Input Required
Travel Match No Input Required
Equipment No Input Required
Equipment Match No Input Required
Professional Services No Input Required
P/S Match No Input Required
Indirect Costs
No Input Required
Indirect Costs Match No Input Required
Total Request 01/04/2016
Financial Management 12/30/2015
Preliminary Acknowledgement Please Complete
Funding Results and Final Application Page 41 01/06/2016
0.
RE: RESUBMIT VOCA GRANT APPLICATION WITH STATE RECOMMENDED FUNDING
CHANGES
�,�,/ BOARD OF COUNTY COMMISSIONERS
ATTEST: W °legefira,��` WELD COUNTY, COLORADO
lerk to the Board
BY: Ai . �,AA A - .M ? I di __2! � �e�s —
Deputy Cler: to t e Boa �r�� i F���'�`'• Mike Freeman,1 :` :, �� Chair 24th
,tlisi -,gG1
JAN 2APPROVED AS TO SUBSTEEI k-Elected Official or Department Head
D/.— 0O/O
Hello