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MINUTES 1 l I
WELD COUNTY COUNCIL OCT 6 i 7o j f
OCTOBER 6, 1976 U
GREELEY. COLO4
The Weld County Council met in regular session in full conformity
with the Weld County Home Rule Charter at 401 N. 15th Avenue,
Greeley, Colorado, on Wednesday, October 6, 1976 at the hour
of two o'clock.
ROLL CALL: The meeting began with an invocation by Mr. John T. Martin,
President. On roll call the following were present:
President, John T. Martin
Vice President, Nancy Clark
Councilman Floyd Oliver
Councilman Bob E. White
Councilman Robert Martin
Also present: Bonnie Hickman, secretary; and two members of the press.
MINUTES: The minutes of September 15, 1976 were accepted unanimously, by
motion of Floyd Oliver and second by Nancy Clark.
REPORTS
WELD MENTAL HEALTH: Bob White discussed the Weld Mental Health organization
and their request for county funding. Council members commented on
the organization's association with the County in regard to the
provision of services to them. Some felt the County should contribute
to this organization.
SPECIAL LEGAL COUNSEL: Robert Martin reported that $1,870.00 was spent on
special legal counsel after the fulltime county attorney was hired
and during September, $2,293.09 was paid out. He remarked that it
seems nothing is being done to rid the county of the special legal
counsel and noticed that money is being set aside in next year's
budget for the same use.
PROPOSED CHARTER AMENDMENT: Nancy Clark reported that Mr. David, County Attorney,
has not yet contacted her as to his opinion of amending Charter
Section 3-3-(4b).
SUMMARY OF LEASE-PURCHASE OF ROAD GRADERS: Robert Martin referred to his
report of September 14, 1976 regarding the "Summary of Lease-Purchasing
of Road Graders. " Council members discussed the benefit of buying
one quality brand of highway equipment to save on maintenance costs
and to insure a higher resale value.
760689
County Council Minute: Page 2
October 6, 1976
CORRESPONDENCE: Each council member received a letter and booklet prepared by
the District Attorney entitled, "Attorney and Investigator Salary
Justification Program." Discussion on this was tabled.
The League of Women Voters presented to each council member a copy of
"Know Your Town Study" of Johnstown and Milliken.
Mr. John Martin read a letter from the Weld Health Department congratu-
lating him on receiving the Ft. Lupton Outstanding Citizen's Award.
RULES AND REGULATIONS: Bob White made a motion, seconded by Robert Martin, to
delete the last part of number 13 on page two of the council's Rules
and Regulations and Procedures which reads - "and shall not be published
within sixty days prior to a general election. " Motion carried.
RULES OR ORDER: The Council discussed the necessity of adding a clause to the
Rules of Order which would allow the Council to dismiss into executive
session. Nancy Clark will discuss the legal implications with Robert
Miller, District Attorney, and report later to the Council.
GENERAL TOWNS MEETING: Council members expressed a positive appreciation of the
September 24 General Towns Meeting. Mr. White suggested the possibility
of including county agriculture leaders at such meetings.
BUDGET: The council's role in the 1977 Budgetary Proceedings was discussed. Among
other things discussed were the county salary scale, the road and bridge
department, and the hiring of a performance auditor.
There being no further business, Bob White moved the meeting be adjourned, with
Robert Martin seconding. Mr. John Martin adjourned the meeting.
Respectfully submitted, •
'' v/Y c A4V/1/ APPROVED /2 ,
Bonnie Hickman
Secretary
Summary of lease-purchase of Roadgraders
R.Martin, Weld Co. Council
Sept. 14th 1976
From the information furnished, it i}clear that on the
basis of bids submitted, the commissioners accepted the
second highest bid this being $416, 772 . 00 from McCoy Co. ,
the other high bid was $42.0, 968. 88 from Larimer Equip. Co.
The low bid being $347, 027. 34, or .$69, 745. 00 less than
the bid accepted. This bid was submitted by MacDonald
Equipment Co. These bids all being for Lease-Purchase
over a period of 3 years.
Taking a cash purchase bid, the Commissioners took the
highest bid, this being $342, 252. 00 from McCoy Co. , this
price being $4775. 34 less than the total cost of Lease-
Purchase from the MacDonald Co. The MacDonald Bid was the
low bid being, $245, 988. Q0 for cash ,Purchase, which was
$96, 264. 00 less than the McCoy bid.
It is apparent from the comparison of the above figures
that from the stand-point of dollars, the tax-payers were
ill served in the above transaction. On the basis of cash
cost, the commissioners paid out $69, 745. 00 more than the
MacDonald lease purchase bid, om=.3-erase. Had they
. decided to purchase outright, the MacDonald bid would have
been .$96, 264.00 less,
As pointed out in paragraph 2, had the Commissioners been
interested in getting the best possible deal and not been
committed to large cash outlay, the MacDonald lease-pur-
chase would have allowed them the best of both worlds in
that the total price with MacDonald was only $4775. 34
more than the cash price of the McCoy graders.
With what information I was furnished, there is not? way
of knowing what in-put contributed to the Commissioners
decicsion, nor can there be any compprision of maintenance
costs .
6
Robert Martin
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