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Home My WebLink About20160470.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO FEBRUARY 1, 2016 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, February 1, 2016, at the hour of 9:00 a.m. • ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Mike Freeman, Chair Commissioner Sean P. Conway, Pro-Tern Commissioner Julie A. Cozad Commissioner Barbara Kirkmeyer Commissioner Steve Moreno Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Stephanie Frederick Controller, Barbara Connolly IR MINUTES: Commissioner Conway moved to approve the minutes of the Board of County Commissioners meeting of January 27, 2016, as printed. Commissioner Cozad seconded the motion, and it carried unanimously. • CERTIFICATION OF HEARINGS: Commissioner Moreno moved to approve the Certification of Hearings conducted on January 27, 2016, as follows: 1) USR15-0055 - David and Holly Novak 2) USR15-0064 - Lester Stroh Revocable Living Trust, c/o Island Farms, LLC, 3) USR15-0065 - National Western Holdings, LLC, and 4) USR15-0067 - D and C Farms, LLLP, c/o NGL Water Solutions DJ, LLC. Commissioner Kirkmeyer seconded the motion, which carried unanimously. e AMENDMENTS TO AGENDA: There were no amendments to the agenda. El CONSENT AGENDA: Commissioner Cozad moved to approve the Consent Agenda as printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. IR PUBLIC INPUT: No public input was given. BIDS: 1) APPROVE BID #B1600001, PATROL VEHICLES - FULL SIZED - SHERIFF'S OFFICE (CON'T FROM 1/25/2016): Trevor Jiricek, Director of General Services, stated staff recommends awarding the bid to Spradley Barr Ford of Greeley, even though they weren't the lowest bidder but were able to meet Minutes, February 1, 2016 2016-0470 �fd2x Page 1 BC0016 all the specifications. Commissioner Moreno moved to approve said bid from Spradley Barr Ford of Greeley. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. • 2) APPROVE BID #61600002, CIVILIAN VEHICLES (QTY. 7) - SHERIFF AND DISTRICT ATTORNEY'S OFFICES (CON'T FROM 1/25/2016):Mr. Jiricek presented the recommendation from staff to award the bid to Spradley Barr Ford of Greeley from the location in Fort Collins. Commissioner Conway moved to approve said bid from Spradley Barr Ford of Greeley. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. • 3) APPROVE BID#B1600003, 3/4-TON 4X4 EXTENDED CAB LONG BED PICKUP-SHERIFF'S OFFICE (CON'T FROM 1/25/2016): Mr. Jiricek stated staff recommends awarding the bid to Spradley Barr Ford, in the amount of $27,977.00. Commissioner Moreno moved to approve said low bid. The motion, which was seconded by Commissioner Conway, carried unanimously. • 4) APPROVE BID #61600021, SUV (FULL SIZE) BI FUEL (QTY. 2) - PUBLIC SAFETY AND COMMUNICATIONS (CON'T FROM 1/25/2016): Mr. Jiricek reported staff recommends the Board reject the bids. Barb Connolly, Controller, stated staff thought they could use a smaller unit, therefore, it would have less cost. Commissioner Conway moved to reject Bid #61600021. The motion, which was seconded by Commissioner Cozad, carried unanimously. 5) APPROVE BID#61600007, ARTICULATING WHEEL LOADER- DEPARTMENT OF PUBLIC WORKS, TRUCKING DIVISION (CON'T FROM 1/25/2016): Mr. Jiricek stated staff recommends awarding the bid to Power Equipment Company for the amount of $350,000.00. Commissioner Cozad moved to approve said low bid. The motion was seconded by Commissioner Moreno and it carried unanimously. = 6) APPROVE BID #61600013, TANDEM AXLE COMBO JET AND VACUUM - DEPARTMENT OF PUBLIC WORKS, BRIDGE DIVISION (CON'T FROM 1/25/2016): Mr. Jiricek presented the recommendation from staff to award the bid to Kois Brothers Equipment, which is the second lowest bid for the amount of $329,942.00. Commissioner Moreno moved to approve said second low bid. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. 7) PRESENT BID#B1600026, RECYCLED ASPHALT CRUSHING - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek presented the two (2) bids received and stated staff will make a recommendation on February 17, 2016. • 8) PRESENT BID #61600027, SURFACE GRAVEL SUPPLY - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek presented the seven (7) bids received and stated staff will make a recommendation on February 17, 2016. El 9) PRESENT BID #B1600031, TRAFFIC PAINT AND BEADS - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek reported the nine (9) bids received and stated staff will make a recommendation on February 17, 2016. ID 10) PRESENT BID#B1500205, CRITICAL INCIDENT STRESS MANAGEMENT - DEPARTMENT OF HUMAN RESOURCES: Mr. Jiricek presented the two (2) bids received and stated staff will make a recommendation on February 17, 2016. Minutes, February 1, 2016 2016-0470 Page 2 BC0016 NEW BUSINESS: 1) CONSIDER EXPENDITURE AUTHORIZATION FOR VARIOUS WORKFORCE DEVELOPMENT PROGRAMS AND AUTHORIZE CHAIR TO SIGN: Judy Griego, Director of the Department of Human Services, stated the agreement is to fund job fairs, job placements, and summer jobs. The agreement is subject to the laws and regulations of the Workforce Innovation Opportunity Act (WIOA). Commissioner Conway explained he would like to see a job fair in South County for individuals who may have a difficult time traveling to Greeley. Commissioner Moreno moved to approve said expenditure authorization and authorize the Chair to sign. The motion was seconded by Commissioner Cozad, and it carried unanimously. El 2) CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES, IN PART- CARESTREAM HEALTH, INC: Christopher Woodruff, Weld County Assessor, presented the reason for the petition for the tax abatement or refund for the tax years 2013-2014. Carestream is a business that manufactures x- ray film, and because of changes in the industry they have a lot of equipment that isn't being used. Mr. Woodruff stated staff would like to recommend a partial approval for both 2013 and 2014 in the amounts of $143,120.98 and $173,630.82, respectively. Commissioner Conway moved to approve said partial refund of taxes. Seconded by Commissioner Cozad, the motion carried unanimously. • 3) CONSIDER 2016 CONTINUITY OF GOVERNMENT PLAN: Roy Rudisill, Director of the Office of Emergency Management, presented the document which will provide a written reference for the Department Heads and Elected Officials to follow when reviewing their Continuity of Operations Planning. Commissioner Kirkmeyer moved to approve said plan. Seconded by Commissioner Conway, the motion carried unanimously. Commissioner Conway extended his thanks to Commissioner Kirkmeyer for her leadership on this project. la 4) CONSIDER AGREEMENT FOR THE PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CR 49 AND AUTHORIZE CHAIR TO SIGN ALL NECESSARY DOCUMENTS-GABRIELA CAMPOS RAMIREZ AND PEDRO SAUCEDO PEREZ: Tiffane Johnson, Department of Public Works, presented the details of the agreement for the total amount of$8,471.00. Commissioner Conway moved to approve said agreement and authorize the Chair to sign all necessary documents. Seconded by Commissioner Cozad, the motion carried unanimously. • 5) CONSIDER AGREEMENT FOR THE PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CR 49 AND AUTHORIZE CHAIR TO SIGN ALL NECESSARY DOCUMENTS - BETTY WRIGHT-GOIN AND DAVID WRIGHT: Ms. Johnson reviewed the terms of the agreement for the total amount of $12,058.00. Commissioner Cozad moved to approve said agreement and authorize the Chair to sign all necessary documents. The motion was seconded by Commissioner Moreno, and it carried unanimously. • 6) CONSIDER AGREEMENT FOR THE PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CR 49 AND AUTHORIZE CHAIR TO SIGN ALL NECESSARY DOCUMENTS-SHELTON LAND AND CATTLE, LTD: Ms. Johnson reviewed the details of the agreement for the total amount of $11,370.00. Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign all necessary documents. The motion was seconded by Commissioner Conway, and it carried unanimously. • 7) CONSIDER AGREEMENT FOR THE PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CR 49 BETWEEN Minutes, February 1, 2016 2016-0470 Page 3 BC0016 1-76 AND CR 38 AND AUTHORIZE CHAIR TO SIGN ALL NECESSARY DOCUMENTS - HOUA THAO, MEE LO THAO, YIA THAO, AND THAI YANG: (Clerk's Note : this item was moved under New Business item #14.) la 8) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE, AND AUTHORIZE CHAIR TO SIGN - PDC ENERGY, INC. Esther Gesick, Clerk to the Board, reviewed the details of lease for .008 mineral acres, in the amount of $101.28. Commissioner Kirkmeyer moved to waive the bid procedure, approve said lease and authorize the Chair to sign. The motion was seconded by Commissioner Cozad, and it carried unanimously. • 9) CONSIDER APPOINTMENT TO EXTENSION ADVISORY COUNCIL: Commissioner Kirkmeyer moved to approve said appointment. The motion was seconded by Commissioner Conway, and it carried unanimously. la 10) CONSIDER APPOINTMENT AND REAPPOINTMENTS TO WORKFORCE DEVELOPMENT BOARD: Commissioner Kirkmeyer moved to approve said appointments and reappointments. Seconded by Commissioner Cozad, the motion carried unanimously. El 11) CONSIDER APPOINTMENT TO REGIONAL COMMUNICATIONS ADVISORY BOARD: Commissioner Kirkmeyer moved to approve said appointment. The motion, which was seconded by Commissioner Moreno, carried unanimously. El 12) CONSIDER REAPPOINTMENT TO GREELEY HOUSING AUTHORITY BOARD: Commissioner Cozad moved to approve said reappointment. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. • 13) CONSIDER APPOINTMENT AND REAPPOINTMENT TO NOXIOUS WEED MANAGEMENT ADVISORY BOARD: Commissioner Conway moved to approve said appointment and reappointment. The motion was seconded by Commissioner Moreno, and it carried unanimously. • 14) CONSIDER AGREEMENT FOR THE PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CR 49 BETWEEN 1-76 AND CR 38 AND AUTHORIZE CHAIR TO SIGN ALL NECESSARY DOCUMENTS - HOUA THAO, MEE LO THAO, YIA THAO, AND THAI YANG: Ms. Johnson reviewed the details of the agreement for the amount of$2,279.00.22. Commissioner Cozad moved to approve said agreement and authorize the Chair to sign all necessary documents. Seconded by Commissioner Conway, the motion carried unanimously. PLANNING: El 1) CONSIDER PARTIAL VACATION OF MINOR AMENDMENT, MUSR14-0008 - SCOTT AND KRISTIN FISHER: Diana Aungst, Department of Planning Services, reviewed the request to vacate a parcel located in the Windsor area. In response to Commissioner Cozad, Ms. Aungst clarified the im rovements are occurring on Lot B, not Lot A. No public testimony was offered concerning this matter. PA In response to Commissioner Kirkmeyer, Scott Fisher, resident of Windsor, stated the request isn't to add more space for kennels but to divide off the four (4) acres so it can be sold. Ms. Aungst further clairified that the increase for the number of dogs was approved administrative) on June 10, 2014, and this request is to vacate the existing Use from Lot A of RECX15-0100. Itz3 Bruce Barker, County Minutes, February 1, 2016 2016-0470 Page 4 BC0016 Attorney, suggested the Resolution be changed to clarify the current request. Chair Kirkmeyer moved to revise the proposed Resolution to remove references to the specific use and just address the Vacation aspect. The motion was seconded by Commissioner Conway. Commissioner Kirkmeyer moved to approve the Resolution for the Partial Vacation of MUSR14-0008, as revised. Seconded by Commissioner Conway, the motion carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:41 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: dithlti .�C,�1D. Mike Freeman, Chair Weld County Clerk to the Board Sen. Co ay, Pro-Tern Dequ i Clerk to the Bo:r., \\ �►u • . Cozad •not fitz.41.45g rbara Kirkmey r wiLl rl riz,O Steve Moreno Minutes, February 1, 2016 2016-0470 Page 5 BC0016 Hello