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Home My WebLink About20162003.tiffRESOLUTION RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR COLLABORATIVE MANAGEMENT INCENTIVE FUNDING AWARD AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Memorandum of Understanding for Collaborative Management Incentive Funding Award among the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Colorado Office of Children, Youth and Families, Division of Child Welfare, and various other agencies, commencing July 1, 2016, and ending June 30, 2017, with further terms and conditions being as stated in said memorandum of understanding, and WHEREAS, after review, the Board deems it advisable to approve said memorandum of understanding, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Memorandum of Understanding for Collaborative Management Incentive Funding Award among the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Colorado Office Children, Youth and Families, Division of Child Welfare, and various other agencies, be and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said memorandum of understanding. CG F-FSoC sG/CM),Kel14 Srhro.wl.e,n 7/90/001c9 2016-2003 HR0087 APPWOVED A RE: MEMORANDUM OF UNDERSTANDING FOR COLLABORATIVE MANAGEMENT INCENTIVE FUNDING AWARD PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 27th day of June, A.D., 2016. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: debt& Cf( eicitAk. Weld County Clerk to the Board BYf at- puty Clerk to the Board -K M: ./ jut !�� Attorney Date of signature: 7 / a© / o3 Mike Freeman, Chair Sean P. Con Julie A. Cozad QAIJAa, rbara Kirkmeyer teve Moreno 2016-2003 HR0087 MEMORANDUM DATE: May 26, 2016 TO: Board of County Commissioners — Pass -Around FR: Judy A. Griego, Director, Human Services RE: Weld County Department of Human Services' Collaborative Management Program (CMP) MOU 11-1t.2-1 Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Collaborative Management Program (CMP) MOU and In -kind Services/Contributions. The Colorado General Assembly has determined that a collaborative approach to the delivery of services to children and families may lead to the provision of more appropriate and effective delivery of services. It has also been determined that such collaboration may ultimately allow the agencies providing treatment and services to provide appropriate services to children and families within existing consolidated resources. There are ten mandated and eight non -mandated partners agreeing to enter into this MOU (see attached MOU). The MOU is effective July 1, 2016 through June 30, 2017 and participant signatures must be returned to the State by June 30, 2016 (see attached Attestation Statement). Weld County total in -kind services/contributions under this MOU are $6,976.00. The County consists of Weld County Department of Human/Social Services (WCDHS), Weld County Department of Public Health & Environment (Health), Weld County Board of. County Commissioners (Commissioners), and the Weld County Sheriffs Office (Sheriffs Office). I do not recommend a Work Session. I recommend approval of this MOU and in -kind services/contributions. Sean Conway Steve Moreno Barbara Kirkmeyer Mike Freeman Julie Cozad Approve Request BOCC Agenda Work Session Pass -Around Memorandum; May 26, 2016 Page 1 COLORADO Office of Children, Youth & Families Division of Child Welfare October 26, 2015 Mr. /Ms. County Department of Human Services Address City, CO 80304 Re: Collaborative Management Incentive Funding Award Dear Director The purpose of this letter is to notify you of the award for the Collaborative Management Program (CMP) incentive allocation funds as authorized in 24-1.9-104 CRS. The Collaborative Management Statewide Steering Committee decided on an allocation methodology for these funds. Based on this methodology, the award for your county is: To be determined The conditions of this award are as follows: 1. A signed and approved Memorandum of Understanding (MOU) 2. Data collection and entry in accordance with operational memo #OM-CW-2015-0009 3. Participate in program evaluation 4. Participate in program monitoring 5. Maintain a budget that includes: estimated cost of implementing the CMP and any estimated cost-shifing or cost -savings that may have occurred by collaboratively managing the multi -agency services provided through this program and an accounting of funds that were reinvested in additional services provided to children and families who would benefit from integrated multi - agency services due to cost -savings that may have resulted or due to meeting or exceeding performance measures identified in the MOU 6. Track and report on process measures as defined in the incentive funding formula 7. Track and report on performance measures as established in the CMP site MOU 8. Completion of annual report according to time frames established by CDHS Upon receipt of this letter, please indicate your acceptance of this award by signing and returning the enclosed attestation statement. If additional information is required please contact Tiffany Sewell, (303) 866-3930, or tiffany.sewell®state.co.us. Sincerely, Ann M. Rosales, M.S.W. Director, Division of Child Welfare Enclosure: Attestation Statement 1575 Sherman Street, 2nd Floor, Denver, CO 80203 P 303-866-5932 F 303-866-5563 www.colorado.gov/cdhs John W, Hickenlooper, Governor I Reggie Bicha, Executive Director I COLORADO Office of Children, Youth & Families Child Welfare Collaborative Management Program Incentive Funding Award Attestation Statement In accepting the incentive funding award for Weld County, we, the County Commissioner(s) and/or County Director, hereby attest that the Collaboarative Management Program will: • Track client's served in all target populations listed in the CMP site MOU • Agree to not duplicating clients in the approved databases • Comply with Operational Memorandum #OM-CW-2015-0009 JL,p(N.\/ County Director -Printed Na Mike Freeman, Chair County Commissioner -Printed Name 12000 Date JUN Z 7 2016 Signature Date County Commissioner -Printed Name Signature Date Please sign and return this document to: Tiffany Sewell, Collaborative Management Administrator, Colorado Department of Human Services, Division of Child Welfare, tiffany.sewett@state.co.us via email as a scanned document, or by mail to 1575 Sherman Street, 2"d Floor, Denver, CO 80203 • 1575 Sherman Street, 2nd Floor, Denver, CO 80203 P 303-866-5932 F 303-866-5563 www.colorado.gov/cdhs John W. Hickentooper, Governor I Reggie Bicha, Executive Director ao,OP,1003 r� A COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFYI6-17 This Agreement is made between the following Mandated Partners and Non -Mandated Partners, each of which may herein be referred to individually as a "Party" or collectively as the "Parties": MANDATED PARTNERS 1. WELD COUNTY DEPARTMENT OF HUMAN/SOCIAL SERVICES (WCDHS) ("Social Services"), located at 315 N. 11th Avenue, Greeley, CO, 80631; 2. 19TH JUDICIAL DISTRICT PROBATION DEPARTMENT ("Probation"), located at 934 9th Avenue, Greeley, CO 80631; 3. 19TH JUDICIAL DISTRICT ("Judicial"), located at 915 10th Street, Greeley, CO 80631; 4. WELD COUNTY DEPARTMENT OF PUBLIC HEALTH & ENVIRONMENT ("Health"), located at 1555 N. 17th Avenue, Greeley, CO, 80631; 5. WELD COUNTY SCHOOL DISTRICT #6 ("School District"), located at 1025 9th Avenue, Greeley, CO, 80631; 6. NORTH RANGE BEHAVIORAL HEALTH MENTAL HEALTH CENTER (NRBH) ("Mental Health"), a non-profit corporation whose principal place of business is located at 1300 N. 17th Avenue, Greeley, CO; 7. BEHAVIORAL HEALTH ORGANIZATION ("BHO"), called Colorado Access dba Access Behavioral Care located at 10065 E. Harvard Ave, Suite 600 Denver, Colorado 80231; 8. DIVISION OF YOUTH CORRECTIONS ("DYC"), located at 3997 S. Valley Drive, Suite 200, Longmont, Colorado 80504; 9. DESIGNATED MANAGED SERVICE ORGANIZATION FOR THE PROVISION OF TREATMENT SERVICES FOR ALCOHOL AND DRUG ABUSE PURSUANT TO SECTION 27-80-107, C.R.S. ("MSO"), called Signal Behavioral Health Network located at 455 Sherman Street, Suite 455, Denver, Colorado 80203; 10. COMMUNITY DOMESTIC ABUSE PROGRAM PURSUANT TO 26-7.5 C.R.S. IF REPRESENTATION FROM SUCH PROGRAM IS AVAILABLE, called A Woman's Place located at P.O. Box 71, Greeley, CO, 80632. MOU / 1 of 36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING NON -MANDATED PARTNERS SFYI6-17 Each non -mandatory partner signatory to this agreement is referred to as a "Party" or collectively as "Parties". 11. BARTELS & COMPANY CPA's, located at 7251 West 20th Street, Greeley, CO, 80631; 12. WELD COUNTY BOARD OF COUNTY COMMISSIONERS ("Commissioners"), located at 1150 O Street, Greeley, CO, 80631; 13. THE WELD COUNTY CHIEFS OF POLICE ASSOCIATION, located at the Greeley Police Department, 2875 W 10th Street, Greeley, CO, 80634; 14. FORT LUPTON POLICE DEPARTMENT, located at 130 S. McKinley Ave, Fort Lupton, CO, 80621; 15. 19th JUDICIAL DISTRICT ATTORNEY ("District Attorney"), located at 915 10th Street, Greeley, CO 80631; 16. WELD COUNTY SHERIFF'S OFFICE ("Sheriff's Office"), located at 1950 O Street, Greeley, CO, 80631; 17. COMMUNITY MEMBER & FAMILY ADVOCATE, Margie Gomez, located at 2835 W. 10th Street, Greeley CO 80634; 18. UNITED WAY OF WELD COUNTY ("United Way"), located at 814 9th Street, Greeley, CO 80632; 19. WELD COUNTY JUVENILE ASSESSMENT CENTER DBA YOUTH & FAMILY CONNECTIONS (Weld County CMP-Interagency Oversight Group), located at 2835 W. 10th Street, Greeley CO 80634; WHEREAS, the Colorado General Assembly has determined that a collaborative approach to the delivery of services to children and families may lead to the provision of more appropriate and effective delivery of services; and WHEREAS, the Colorado General Assembly has determined that such collaboration may ultimately allow the agencies providing treatment and services to provide appropriate services to children and families within existing consolidated resources; and MOU / 2 of 36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY76.17 WHEREAS, the Colorado General Assembly has determined that it is in the best interests of the State of Colorado to establish a collaborative management of multi -agency services provided to children and families; and WHEREAS, Colorado Revised Statutes (C.R.S.), Section 24-1.9-101, et.seq. authorizes the county department of social services to enter memorandums of understanding with specific agencies for the purpose of promoting a collaborative system of local -level interagency oversight groups and individualized service and support teams to coordinate and manage the provision of services to children and families who would benefit from integrated multi -agency services; and WHEREAS, the undersigned desire to enter into an agreement for the collaboration of services to families and children who would benefit from integrated multi -agency services; and WHEREAS, the undersigned agencies include all of the agencies required by statute. NOW THEREFORE, in consideration of the premises and mutual promises and covenants herein contained, and for their mutual benefit, the Parties agree as follows: The Agreement. This Memorandum of Understanding ("MOU" or "Agreement") is contained in this writing, which consists of 30 pages and 4 Attachments. Term of the Agreement. This MOU shall be effective beginning July 1, 2016 and shall expire June 30, 2017. I. Renewal of MOU. The Parties may renew this MOU annually subject to mutual agreement. Each Party reserves the right to elect not to renew the MOU after expiration of the current term. If any Party intends not to renew the MOU, it should give notice of such intent at least thirty (30) days prior to expiration of the Agreement. II. Oversight Group. The Parties agree that there is hereby created an interagency oversight group (IOG) as mandated by C.R.S 24-1.9-102(1)(a), that is identified as Youth & Family Connections 1451 Collaborative Management Program (1451 CMP), whose membership shall be comprised of a local representative of each Party to this MOU. Membership requirements, the status of each Party as a voting member or advisory member, procedures for election of officers, procedures for resolving disputes by a majority vote of voting members, and procedures for the development of subcommittee groups can be found in the By-Laws/Procedure Guide ("By - Laws" or "Guide") for the 1451 CMP, attached hereto as Appendix A, 1451 CMP Operating Agreement, as more specifically identified below: • Membership requirements: 1. Designate a policy and decision -making representative or designee; 2. Attend and actively participate in regularly scheduled meetings; MOU / 3 of 36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFYI6-17 3. Assume personal responsibility in oversight of the project by reading reports, making recommendations and managing conflict in a professional, problem - solving manner; 4. Assume solution focused responsibility for oversight of the financial status of the project; 5. Participate in both short and long-term planning and goal setting; 6. Provide input and recommendations; and 7. Assume personal responsibility to help assure the project remains mission -driven. • Voting or Advisory Status: All Mandated and Non -Mandated partners listed on pages 1 and 2 of this MOU are considered to be full voting members of the 1451 CMP. Additional voting and advisory members may be added to the 1451 CMP membership by a majority vote of the current slate of voting members. • Election of Officers: The members of the 1451 CMP will elect the following officers: a President, a Vice -President, a Treasurer and a Secretary. The officers shall serve as the Executive Committee of the 1451 CMP, shall develop the agenda for each meeting and shall perform such other tasks as are appropriate or requested by the 1451 CMP. Appointment, Term of Office and Qualifications according to the Youth and Family Connections By -Laws as follows: The Board shall choose annually the President and the Vice President of the Board, who shall be Directors and also a Secretary, a Treasurer, and such other officers as the Board may deem necessary or advisable. Each of such officers shall hold office until the next annual election and until his successor is elected and qualified. One person may hold more than two of said offices. No instrument required to be signed by more than one officer shall be signed by the same individual in more than one capacity. • Dispute Resolution: Procedures for resolving disputes by a majority vote of those members authorized to vote are: 1. The dispute must be submitted in writing to the President; 2. The President will attempt to resolve the conflict by facilitating discussion and seeking solution through consensus agreement; 3. If consensus agreement is not achieved, the membership will vote on the issue and recommendations will be made to the executive director or department head of each Party to this MOU; 4. The executive director or department head of each Party will have final authority concerning personnel and fiscal matters related to their contribution and participation on the project. • Subcommittee Groups: The following process shall be used for creation of subcommittee groups. a. 1451 CMP members will be asked to voluntarily participate on committees. MOU / 4 of 36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFYI6-17 b. Nonvoting members from other community representatives may be included in the subcommittee groups for purposes of input, evaluation and recommendations to the 1451 CMP The following are existing subcommittee groups within the 1451 CMP: 1. Executive: Sets Agenda for regular board meetings, conducts performance evaluations of Directors, Acts on behalf of the YFC Board, subject to the authority of the whole board. The executive board also develops and presents annual budget, 1451 Incentive Fund investment and utilization. 2. Evaluation: To make recommendations concerning data sharing, including identification, collection, analysis and use of various types of data to further collaboration. To make recommendations regarding the establishment of outcomes and outcome monitoring. 3. Resource: Creates a fund development plan, engages in fund raising activities & evaluates revenue streams. The fund development committee also develops community relations to promote community involvement and support. 4. Truancy Reduction Planning Committee: A committee made up of multiple Weld County School Districts (in addition to the voting members of this MOU), the 19th Judicial District, and other community partners to identify and create protocols that can be adopted and conformed to Weld County for the reduction of truant behavior in Weld County's youth. Planning is needed to integrate and build on previous work for the Truancy Response Workgroup and the School District's dropout prevention efforts. The partners and existing resources are in place for this to be a successful model for other districts in the county as well as districts in other communities. 5. Trauma Informed Systems of Care (TISOC) Oversight: is made up of representatives from NRBH, Youth and Family Connections, Weld County DHS and Senate Bill 94 — Pre -Trial Services and works to manage the Weld County Trauma Informed Systems of Care Implementation project, funded through Office of Behavioral Health's Communities of Excellence Grant. The target audience for the TISOC includes youth who are or have the following: • Nine to fifteen years of age • SED diagnosis or symptoms which would meet the criteria for DSM diagnosis if proper mental or behavioral health evaluation were provided; • Global Assessment of Functioning (GAF) score of forty or less; and • Involvement in three or more of the four major systems: Mental/Behavioral Health, Human Services, Education, Juvenile Justice, OR MOU ,/5of 36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFYI6-17 • Significant impairment in at least three major domains of life: Activities of Daily Living, Education/Occupational, Life in Community, Socio- Emotional, Communication, Health and Safety, Age -Appropriate tasks. In the event that the 1451 CMP identifies a need for a different committee structure, the process listed above shall be utilized for creation of such committees. III. Target Population. In recognition of the goals of the Collaborative Management Program (CMP), children, youth and families across systems are identified and served according to their contact with collaborative programs, not limited to the system that generates the referral or has initial contact, inclusive of prevention, intervention and treatment services. The CMP target population consists of at -risk children and youth ages birth through 21 years of age and their families who would benefit from a multi -system integrated service plan or multisystem approach. The 1451 CMP serves the target population directly through an Integrated Service and Support Team (ISST) when appropriate, and may provide a multisystem approach prevention programs and/or community and partner training programs. Reference Appendix C, Services, Section I for more information regarding ISST. An ISST includes two or more system representative that are present to assist a child/youth/family with developing an integrated service plan directed by family need. The ISST identifies goals and facilitates collaboration to fund services in the community, and defines response. It follows a family -driven model for service planning, with the child/youth/family member present at and participating in the development of the plan. The 1451 CMP utilizes the following ISST models: Family Team Meetings, Team Decision Making, COMPASS: Weld County Family Support Team Program (operated through WCDHS), and Trauma Informed Systems of Care (TISOC) (operated through NRBH). The population(s) to be served is/are (check all that apply): Children and/or youth served through designated ISST or multi -system involved team. Children and/or youth served through multisystem approach collaborative management prevention programs (include children, youth and families served through community trainings) Children and/or youth that participates in a program or services that was originally funded by CMP but is now self-sustaining or has another funding source. Child and/or youth that participates in a program that is not funded by CMP but reports the IOG. DHS PA3 child and/or youth participant. Other CMP program/training. IV. Services. The 1451 CMP is authorized to create and develop a service and support plan and provide services to children and families who would benefit from integrated multi -agency MOU / 6 of 36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFYI617 services. The Parties agree to provide the following specific services, subject to the availability of funds for which the collaborative has authority as specified below. Services Defined: • Our ISSTs are called Family Team Meetings, Team Decision Making, COMPASS: Weld County Family Support Team Program (operated through WCDHS), and Trauma Informed Systems of Care (TISOC) (operated through NRBH). They function as integrated service planning models with specific policies and procedures. Reference Appendix C, Services, Section I for more information. • We provide a multisystem approach to prevention by collaboratively funding/staffing/supporting the following programming. These programs target multi - system involved youth in multiple Weld County systems by partner agencies providing the following services and prevention programming. Reference Appendix C, Services, Section II for more information. o Multi -Systemic Therapy (MST) (NRBH), o Functional Family Therapy (FFT) (NRBH) o Assessment & Referral Program (YFC) o Weld County Restorative Justice Program (YFC) o Truancy Response and Intervention Program (TRIP) (YFC) o RITE Program - SMART Recovery (UWWC) • The following multi -system methods serve children, youth and families (as defined in Section III: Target Population) through a multisystem approach that benefits children, youth and families in a way that if the 1451 CMP did not exist the results would be a bifurcated system and a burden would be placed on multiple systems. Reference Appendix C, Services, Section IV for more information. o Teamwork Innovation, Growth, Hope and Training (TIGHT) Program (WCDHS) o Juvenile Probation (19th Judicial District Probation) V. Authorization to Contribute Resources and Funding. Each Party represents that it has the authority to approve the contribution of time, resources, and funding to solve problems identified by the 1451 CMP in order to create a seamless, collaborative system of delivering multi -agency services to children and families. The resources and funding to be contributed are identified in Section VI: Funding Sources. VI. Funding Sources. Funding identified in this MOU can be a carryover from incentive funding or savings, additional funding provided to the CMP program or any funds directed towards CMP. Additional funding may become available during the term of this MOU but is not specifically dedicated to the work outlined herein. The financial risk defaults to the fiscal agent unless otherwise state here. The fiscal agent for The Weld County county/region Collaborative MOU / 7 of 36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFYI6-17 Management Program is the Weld County Government, however, as an independent 501(c)(3) and as the Interagency Oversight Group mandated by C.R.S 24-1.9-102(1)(a), the Weld County Juvenile Assessment Center, D.B.A. Youth & Family Connections assumes the financial risk associated with this MOU by signing here 7/ Executive Director. For this reason, the Weld County IOG projects a servative budget based on currently available resources. Table of Resource Pooling SFY 2016-2017 Estimated Figures IN -KIND CASH PARTY CMP Carry Over/Reserve Funds (optional field) $ $4,057 $0 1. WELD COUNTY DEPARTMENT OF HUMAN/SOCIAL SERVICES (WCDHS) ("Social Services") $1,233 $0 2. 19TH JUDICIAL DISTRICT PROBATION DEPARTMENT ("Probation") $5,089 $0 3. 19TH JUDICIAL DISTRICT ("Judicial") $603 $0 4. WELD COUNTY DEPARTMENT OF PUBLIC HEALTH & ENVIRONMENT ("Health") $5,330 $0 5. WELD COUNTY SCHOOL DISTRICT #6 ("School �� District") $3,000 $10,000 6. NORTH RANGE BEHAVIORAL HEALTH MENTAL HEALTH CENTER ("Mental Health") $1,571 $0 7. BEHAVIORAL HEALTH ORGANIZATION ("RHO") called COLORADO ACCESS $1,606 $0 8. DIVISION OF YOUTH CORRECTIONS ("DYC") $1 722 $5,000 9. DESIGNATED MANAGED SERVICE ORGANIZATION FOR THE PROVISION OF TREATMENT SERVICES FOR ALCOHOL AND DRUG ABUSE PURSUANT TO SECTION 25- 1-206.5, C.R.S. ("MSO"] called SIGNAL BEHAVIORAL HEALTH NETWORK $603 $0 10. COMMUNITY DOMESTIC ABUSE PROGRAM MOU / 8 of 36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFYI6-17 PURSUANT SUCH PROGRAM TO 26-7.5 C.R.S. IF REPRESENTATION IS AVAILABLE, called A WOMAN'S FROM PLACE $3,361 $ 0 11. BARTELS & COMPANY CPA's $1,211 $0 12. WELD COUNTY BOARD OF COUNTY COMMISSIONERS ("Commissioners") $1,801 $0 13. THE WELD COUNTY CHIEFS OF POLICE ASSOCIATION $1,102 $ 0 14. FORT LUPTON POLICE DEPARTMENT $ 803 $0 15. 19th JUDICIAL DISTRICT ATTORNEY ("District Attorney") 16. WELD COUNTY SHERIFF'S OFFICE ("Sheriff's Office") $1,105 $0 $2,434 $0 17. COMMUNITY MEMBER & FAMILY ADVOCATE $603 $0 18. UNITED WAY OF WELD COUNTY ("United Way") Approximate total cash contribution for staff and operational expenses = $15,000 Approximate total in -kind services/contributions = $37,234 VII. Reinvestment of Moneys Saved. The procedure to allow any moneys resulting from waivers granted by the federal government and any state general fund savings realized as a result of the implementation of services provided to children, youth and families who would benefit from multi -agency services has been approved by the head or director of each Mandated Partner, as documented in Appendix A, Section VII. County Department of Human/Social Services (DHS) elects to (select one): Retain the state general fund portion of the county under -expenditure of the child welfare block allocation, or ✓ Participate in surplus distribution for SFY 2015-2016. Pursuant to this MOU, savings realized are (select one): ✓ Reinvested by the Parties to this agreement in order to provide appropriate services to children, youth and families who would benefit from integrated multi -agency services, or Not to be reinvested by the Parties to this agreement. MOU / 9 of 36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFYI6-17 The procedure to allow incentive funds received by the DHS, and allocated pursuant to CRS 24- 1.9-104, to be reinvested by the Parties to provide appropriate services to children and families who would benefit from multi -agency services has been approved by the head or director of each Mandated Partner, as documented in Appendix A, Section VII. Pursuant to this MOU, incentive funds are (select one): if Reinvested by the Parties to this agreement in order to provide appropriate services to children, youth and families who would benefit from integrated multi -agency services or Not to be reinvested by the Parties to this agreement. VIII. Collaborative Management Processes. Pursuant to section 24-1.9-102(1)(e) the 1451 CMP has established a collaborative management process addressing risk sharing (legal and financial), resource pooling, performance expectations, outcome monitoring, and staff training as further described in Appendix A, Section IV. IX. Measures Performance Measures. Pursuant to section 24-1.9-102(2)(1) the Parties hereby determine that they will attempt to meet performance measures specified by the Department of Human Services in conjunction with the Collaborative Management State Steering Committee and elements of collaborative management in order to: A. Reduce duplication and eliminate fragmentation of services provided to children, youth and families who would benefit from integrated multi -agency services. The Parties will reduce duplication and fragmentation of services by: • Supporting collaborative management processes and team decision making processes within Weld County; • Providing support to projects and services throughout Weld County; • Coordination and oversight of programs and services; and • Conducting and coordinating assessments of community needs. B. Increase the quality, appropriateness, and effectiveness of services delivered to children and families who would benefit from multi -agency services, to achieve better outcomes; Parties will increase the quality, appropriateness, and effectiveness of services delivered through: • Supporting collaborative management processes and team decision making processes within Weld County; • Providing support to projects and services throughout Weld County; • Coordination and oversight of programs and services; and • Sharing and establishing best practices and continuous quality improvement. C. Encourage cost sharing among service providers. Parties will encourage cost sharing through: MOU /10of36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFYI6-17 • Supporting collaborative management processes and team decision making processes within Weld County; • Providing support to projects and services throughout Weld County; • Arranging for and/or providing technical assistance and cross systems training; and • Funding support and coordination. The 1451 CMP has determined performance measures and selected three measures which will determine incentive funding as determined by the incentive funding formula (see Appendix B, 1451 CMP Outcomes). Counties will receive the meaning minimum based on the two following criteria: 1) County size designated by the child/youth population of the county and; 2) Meeting three of the six process measures of collaborative management. Process Measures. Pursuant to section 7.303.35 (A) the Parties hereby determine that they will attempt to meet process measures in order to receive the meaningful minimum portion of the collaborative management incentive funds. Please select the process measures that your county CMP site will be striving for: IOG meeting attendance Family agency or member participation on the IOG as a voting member Seventy-five percent of the agencies contribute resources at a service level, either in -kind or actual funds Use of Evidence Based or Evidence Informed practices Process of Continuous Quality Improvement used by the IOG Evidence of cost -sharing will be reflected in the expenditures section of the annual report X. Data. The Parties agree to use the state provided Efforts to Outcomes (ETO) database for all CMP served non -child welfare children, youth and families to track participation. The Parties agree to use the state provided TRAILS database for all CMP served child welfare children, youth and families. 1. The CMP will agree to sign the Attestation Statement agreeing to the conditions of incentive award. 2. The CMP will report their use of blind identifiers with any CMP served children, youth and family. 3. The CMP site is responsible to ensure there is not a duplication of clients entered into ETO and/or TRAILS. Duplication is defined as a child, youth or family that is counted twice for the same ISST meeting and recorded in 1 or more CMP data system. A child, youth or family is able to be counted for multiple service episodes supported by several multisystem partnerships. MOU / 11 of 36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFYI6-17 XI. Confidentiality Compliance. The Parties agree that State and Federal law concerning confidentiality shall be followed by the Parties and the 1451 CMP. Any records used or developed by the 1451 CMP or its members or by the ISST that relate to a particular person are to be kept confidential and may not be released to any other person or agency, except as provided by law. Each 1451 CMP member agrees to use a Common Informed Consent to Release Confidential Information Form, attached hereto as Appendix D, Confidentiality, or their own agency approved Consent to Release Confidential Information Form. XII. Termination of MOU. The Parties acknowledge that withdrawal from this MOU of any Mandated Party will result in the automatic termination of this Agreement and termination of the collaborative system of delivery of services developed hereunder. The withdrawing Party shall assist the other Parties to achieve an orderly dissolution of the collaborative system with as little disruption as possible in the delivery of services provided to children and families who would benefit from multi -agency services. A. Withdrawal/Termination. Any Party may withdraw from this Agreement at any time by providing 30 days written notice to all other Parties. B. For Loss of Funds. Any Party may withdraw from this Agreement, or modify the level of its commitment of services and resources hereunder, effective immediately, in the event of loss or reduction of resources from its funding source identified herein. Any Party withdrawing due to loss of funds will provide notice of withdrawal, in writing within 30 days. C. Distribution of Funds. If at any time any party were to withdraw from this agreement The Parties has established a collaborative management process addressing the distribution of remaining funds as further described in Appendix A, Section VIII MOU / 12 of 36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY16-17 IN WITNESS WHEREOF, the Parties hereto, through their authorized representatives have executed this Memorandum of Understanding effective for the dates written above. (Please note electronic signatures are not acceptable) Interagency Oversight Group Members MANDATED PARTNERS 1. WELD COUNTY DEPARTMENT OF HUMAN/SOCIAL SERVICES Name and Title: Judy Griego Address: 315 N. 11th Avenue, City/State/Zip: Greeley, CO, 80631 Phone: 970-352-1551 x6510 Signature: 1 'l 1 U 2. 19 JUDICIAL DISTRICT PROBATION DEPARTMENT Email: griegoja@co.weld.co.us Name and Title: Jerry Green, Chief Probation Officer Address: 934 9th Avenue, City/State/Zip: Greeley, CO 80631 Phone: 970-475-2800 Email: jerry.green@judicial.state.co.us %fru\ Signature: I O v y:-a.r�' tk/ 3. 19TH JUDICIAL DISTRICT Name and Title: James F. Hartmann, Chief Judge Agency: District Court Address: 915 10th Street, City/State/Zip: Greeley, CO 80631 Phone: 970-475-2510 Signature: Email: james.hartmann@judicial.state.co.us 4. WELD COUNTY DEPARTMENT OF PUBLIC HEALTH & ENVIRONMENT Name and Title: Dr. Mark E. Wallace, MD, MPH, Executive Director Address: 1555 N. 17th Avenue, City/State/Zip: Greeley, CO, 80631 Contact Person: Phone: 970-304-6410 Signature: Email: mwallace@weldgov.com O � 1 1 ,r 1 �3 _6 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFYI6-17 WELD COUNTY SCHOOL DISTRICT #6 Name and Title: John Gates, Director of School Safety & Security Address: 1025 9th Avenue, City/State/Zip: Greeley, CO, 80631 Phone: 970-348-7777 Signature: Atr Email: jgates@greeleyschools.org 6. NORTH RANGE BEHAVIORAL HEALTH MENTAL HEALTH CENTER Name and Title: Rebecca Wyperd, Director of Youth & Family Services Address: 1300 N. 17th Avenue, City/State/Zip: Greeley, CO 80631 Phone: 970-347-2373 Signature: Email: Rebecca.Wyperd @northrange.org BEHAVIORAL HEALTH ORGANIZATION called COLORADO ACCESS Name and Title: Dave Rastatter, NE Region Director Address: 10065 E. Harvard Ave, Suite 600 City/State/Zip: Denver, Colorado 80231 Phone: 720-744-5290 Signature: Email: Dave.Rastatter@coaccess.com DIVISION OF YOUTH CORRECTIONS Name and Title: Maria Campos NE Region Director Address: 3997 S. Valley Drive, Suite 200, City/State/Zip: Longmont, Colorado 80504 Phone: 720-584-1649 Signature: Email: maria.campos@state.co.us MOU / 14 of 36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFYI6-17 9. MANAGED SERVICE ORGANIZATION called SIGNAL BEHAVIORAL HEALTH =u, NETW a ..,a, Name and Title: Larry Pottorff, Executive Director NRBH — Appointed Signal BHO Representative Address: City/State/Zip: Phone: Signature: 455 970-347-2373 Sherman Street, Denver, Colorado Suite 455, 80203 Email: • larry.pottorff@northrange.org /re° PLACE 10. DOMESTIC ABUSE PROGRAM called A WOMAN'S Name Address: City/State/Zip: Phone: Signature: and 970-351-0476 P.O. Title: Karol Box Greeley, 71, tz, Patch, CO, 80632 Executive Director Email: director@awpdv.org fia•te21 NON -MANDATED PARTNERS I1. BARTELS & COMPANY CPA's Name Address: City/State/Zip: Phone: Signature:-..... and Title: 7251 970-352-7500 West Greeley, Rich 20th Bartels, Street, CO, 80631 CPA Email: rich@bartelscpa.com C c r 171 .S w: 12. WELD COUNTY BOARD OF COUNTY COMMISSIONERS Name Address: City/State/Zip: Phone: Signature: JUN272016 and 1150 970-336-7204 WS, Title: O Greeley, Mike Street, Iduer----- Freeman, Chair CO, 80631 Email: mfreeman@co.weld.co.us MOLT / 15 of 36 026/6 09-463 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFYI6-17 13. WELD COUNTY CHIEFS OF THE POLICE ASSOCIATION Name and Title: Jerry Garner, Chief of Police Agency: Greeley Police Department Address: 2875 W 10th Street, City/State/Zip: Greeley, CO, 80634 Phone: 970-350-9665 Email: jerry.garner@greeleypd.com Signature: a N: 7 J 14. LUPTON POLICE DEPARTMENT FORT Name and Title: Ken Poncelow, Chief of Police Address: 130 S. McKinley Ave, City/State/Zip: Fort Lupton, CO, 80621 Phone: 303-857-4011 Email: kponcelow@fortlupton.org Signature: 15. 19TH JUDICIAL DISTRICT ATTORNEY Name and Title: Michael J. Rourke, District Attorney Address: 915 10th Street, City/State/Zip: Greeley, CO 80631 Phone: 970-356-4010 x4750 Email: mrourke@co.weld.co.us . Signature: 16. WELD COUNTY OFFICE SHERIFF'S Name and Title: Steve Reams, Weld County Sheriff Address: 1950 O Street, City/State/Zip: Greeley, CO, 80631 Phone: 970-397-0534 Email: sreams@co.weld.co.us Signature: it, MOLT / 16 of36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING 17. COMMUNITY UMBER & FAMILY ADVOCATE Name Address: City/State/Zip: Phone: Signature: and 970-351-5472 Title: 2835 W. Greeley Margie 10th Street, CO Gomez 80634 r Email: coordinator@sb94-19.org 18. UNITED WAY OF WELD COUNTY Name Address: City/State/Zip: Phone: Signature: and 970-304-6161 814 Title: 9th Jeannine Street, Greeley, CO Truswell, 80632 v Executive Director ,, Email: jeannine@unitedway-weld.org '- .„. - -- i 19. WELD COUNTY JUVENILE ASSESSMENT CENTER DBA YOUTH & FAMILY CONNECTIONS Name Address: City/State/Zip: Phone: Signature: and 970-351-5475 Title: 2835 Kelly W. 10th Greeley Schramm, Street, CO 80634 Executive Director Email: kschramm@youthandfamilyconnections.org MOU/17of36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING Appendix A SFYI6-17 YOUTH & FAMILY CONNECTIONS 1451 COLLABORATIVE MANAGEMENT PROGRAM 1451 CMP OPERATING AGREEMENT This Operating Agreement is adopted by the Members of the Youth & Family Connections 1451 Collaborative Management Program (1451 CMP) to set forth the expectations and guidelines of the Members for working together in a collaborative effort. I. Purpose. The 1451 CMP exists pursuant to state law to implement collaborative management processes with respect to services to children and families who would benefit from integrated multi -agency services. The collaborative management processes are intended to reduce duplication, eliminate fragmentation of services, increase the quality, appropriateness and effectiveness of services, achieve better outcomes and encourage cost -sharing among service providers. II. Planning Goal. The 1451 CMP's planning goal is to intervene successfully with families before they enter the judicial system through the child welfare and/or juvenile justice systems; and upon their entry into these systems, to expedite the positive resolution of their treatment or case plans. The 1451 CMP agrees to attain this goal through collaborative processes which address: (i) risk sharing; (ii) resource pooling; (iii) development of performance expectations; (iv) outcome monitoring; and (v) staff training and development. III. Membership. The Members of the 1451 CMP are the designees of the agencies who: (i) serve or have an interest in children and youth and their families who are in or at risk of being involved with the Juvenile Justice, Child Welfare, Education and/or Mental Health systems; and (ii) have entered into a Memorandum of Understanding (MOU) to engage in collaborative management processes. The MOU provides that the designees shall be policy and decision -making representatives of the agency who have the authority to approve contributions of time, resources and funding to solve problems identified by the 1451 CMP. Members should demonstrate the ability and commitment to: (i) regularly attend and participate in the 1451 CMP meetings; (ii) represent the interests and needs of their agencies and MOU / 18 of 36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFYIG-17 the populations they serve; (iii) view services to children, youth and their families on a global level; and (iv) understand the mandates and needs of other 1451 CMP agencies. The 1451 CMP will meet at least monthly. Members who miss a meeting are responsible for taking necessary steps to apprise themselves of the content of the meeting. • Membership requirements: 1. Designate a policy and decision -making representative or designee; 2. Attend and actively participate in regularly scheduled meetings; 3. Assume personal responsibility in oversight of the project by reading reports, making recommendations and managing conflict in a professional, problem - solving manner; 4. Assume solution focused responsibility for oversight of the financial status of the project; 5. Participate in both short and long-term planning and goal setting; 6. Provide input and recommendations; and 7. Assume personal responsibility to help assure the project remains mission -driven. • Voting or Advisory Status: All Mandated and Non -Mandated partners listed on pages 1 and 2 of this MOU are considered to be full voting members of the 1451 CMP. Additional voting and advisory members may be added to the 1451 CMP membership by a majority vote of the current slate of voting members. • Election of Officers: The members of the 1451 CMP will elect the following officers: a President, a Vice -President, a Treasurer and a Secretary. The officers shall serve as the Executive Committee of the 1451 CMP, shall develop the agenda for each meeting and shall perform such other tasks as are appropriate or requested by the 1451 CMP. Appointment, Term of Office and Qualifications according to the Youth and Family Connections By -Laws as follows: The Board shall choose annually the President and the Vice President of the Board, who shall be Directors and also a Secretary, a Treasurer, and such other officers as the Board may deem necessary or advisable. Each of such officers shall hold office until the next annual election and until his successor is elected and qualified. One person may hold more than two of said offices. No instrument required to be signed by more than one officer shall be signed by the same individual in more than one capacity. • Dispute Resolution: Procedures for resolving disputes by a majority vote of those members authorized to vote are: 1. The dispute must be submitted in writing to the President; 2. The President will attempt to resolve the conflict by facilitating discussion and seeking solution through consensus agreement; 3. If consensus agreement is not achieved, the membership will vote on the issue and recommendations will be made to the executive director or department head of each Party to this MOU; MOU/ 19 of 36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFYI6-17 4. The executive director or department head of each Party will have final authority concerning personnel and fiscal matters related to their contribution and participation on the project. • Subcommittee Groups: The following process shall be used for creation of subcommittee groups. c. 1451 CMP members will be asked to voluntarily participate on committees. d. Nonvoting members from other community representatives may be included in the subcommittee groups for purposes of input, evaluation and recommendations to the 1451 CMP. The following are existing subcommittee groups within the 1451 CMP: 1. Executive: Sets Agenda for regular board meetings, conducts performance evaluations of Directors, Acts on behalf of the YFC Board, subject to the authority of the whole board. The executive board also develops and presents annual budget, 1451 Incentive Fund investment and utilization. 2. Evaluation: To make recommendations concerning data sharing, including identification, collection, analysis and use of various types of data to further collaboration. To make recommendations regarding the establishment of outcomes and outcome monitoring. 3. Resource: Creates a fund development plan, engages in fund raising activities & evaluates revenue streams. The fund development committee also develops community relations to promote community involvement and support. 4. Truancy Reduction Planning Committee: A committee made up of multiple Weld County School Districts (in addition to the voting members of this MOU), the 19th Judicial District, and other community partners to identify and create protocols that can be adopted and conformed to Weld County for the reduction of truant behavior in Weld County's youth. Planning is needed to integrate and build on previous work for the Truancy Response Workgroup and the School District's dropout prevention efforts. The partners and existing resources are in place for this to be a successful model for other districts in the county as well as districts in other communities. 5. Trauma Informed Systems of Care (TISOC) Oversight: is made up of representatives from NRBH, Youth and Family Connections, Weld County DHS and Senate Bill 94 — Pre -Trial Services and works to manage the Weld County Trauma Informed Systems of Care Implementation project, funded through Office of Behavioral Health's Communities of Excellence Grant. MOU / 20 of 36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFYI6-17 The target audience for the TISOC includes youth who are or have the following: • Nine to fifteen years of age • SED diagnosis or symptoms which would meet the criteria for DSM diagnosis if proper mental or behavioral health evaluation were provided; • Global Assessment of Functioning (GAF) score of forty or less; and • Involvement in three or more of the four major systems: Mental/Behavioral Health, Human Services, Education, Juvenile Justice, OR • Significant impairment in at least three major domains of life: Activities of Daily Living, Education/Occupational, Life in Community, Socio- Emotional, Communication, Health and Safety, Age -Appropriate tasks. In the event that the 1451 CMP identifies a need for a different committee structure, the process listed above shall be utilized for creation of such committees. IV. Collaborative Management Process. The 1451 CMP shall establish a collaborative management process to be utilized by individualized service and support teams described below. The collaborative management process shall address the following in order to meet our Performance -Based Measures. A. Risk -Sharing The Weld County Juvenile Assessment Center D.B.A. Youth & Family Connections has established a Board of Directors which is comprised of the Directors (or their designees) of each member agency. This Board acts as the Weld County 1451 CMP and provides oversight and direction for that program, including the reinvestment of savings and/or earned incentive dollars. The Weld County IOG has agreed on the process for addressing risk sharing to include understanding and identifying risks, exercising due diligence, encouraging open and honest communication, welcoming requests for support, proposing recommendations, determining appropriate actions (as feasible or required by statute), and monitoring outcomes. The above mentioned Directors are covered under the organization's general comprehensive and professional liability insurance. B. Resource -Pooling CMP organizations that receive 1451 funding, or that provide services to youth and/or families through this MOU, will determine any in -kind or matching dollars in each annual proposal to the 1451 CMP. Any 1451 CMP organization can allocate funds toward any 1451 program, service or activity. The 1451 CMP organizations can select to share and/or contribute any financial or non -financial resources (office space, volunteers etc...) toward any CMP program, service or activity. MOU / 21 of 36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFYI6-17 All CMP organizations indicated in the MOU are encouraged to work together to improve outcomes for children, youth and families through resource pooling. C. Performance Expectations Any 1451 partner organization providing services, as indicated in this MOU, is expected to work towards meeting performance measures (see Appendix B 1451 CMP Outcomes.) All 1451 partner organizations are expected to keep data on the number of children, youth, and families served starting July 1st, 2015 and enter data required into a common database as determined by the State. All 1451 partner organizations are expected to provide quarterly data and report to the Evaluation Committee, as requested, throughout the year in order to complete necessary State reporting. Any challenges and/or barriers to meeting any performance expectations by 1451 partner organizations are to be addressed by the respective organization to the Evaluation Committee and/or the 1451 CMP Board of Directors. D. Outcome -Monitoring Outcomes are monitored by the Executive Director and are reported to the 1451 CMP members on a regular basis. Outcome reports are supplied to the 1451 CMP Board of Directors as needed by the Executive Director. The Executive Director regularly reviews Performance Measures and Outcomes with CMP funded organizations throughout the year. E. Staff Training When new 1451 CMP members are added to the Board of Directors, the Executive Director and/or staff provides 1451 information on bylaws, MOU, legislative declaration, roles and responsibilities of a 1451 CMP member. 1451 CMP members who have secondary representatives from their organization attend 1451 CMP meetings are responsible for ensuring that their representatives understand the responsibilities, roles, expectations, and have read the bylaws. These representatives may contact the Executive Director for help with staff training and orientation. 1451 CMP partner organizations are encouraged to share available staff trainings to other partner organization staff when appropriate and beneficial to the community. MOU/22 of 36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFYI6-17 As part of the collaborative management process, all members recognize the following system of care values and philosophy and are committed to improving access and integration of care for the population to be served, as identified in section III of the 1451 CMP MOU. The core values of the system of care philosophy specify that systems of care are: 1. Family driven and youth guided, with the strengths and needs of the child and family determining the types and mix of services and supports provided. 2. Community based, with the locus of services as well as system management resting within a supportive, adaptive infrastructure of structures, processes, and relationships at the community level. 3. Culturally and linguistically competent, with agencies, programs, and services that reflect the cultural, racial, ethnic, and linguistic differences of the populations they serve to facilitate access to and utilization of appropriate services and supports and to eliminate disparities in care. V. Decision -Making Process. The 1451 CMP will use a consensus decision -making process by identifying and exploring the interests of all Members and reaching decisions that satisfy these interests to the greatest extent possible. In the event consensus cannot be reached, the decision will be made by a majority vote of the Members. However, no vote shall compel the specific action or expenditure of monies by any agency if that agency determines that it is contrary to its mandates, contract provisions, applicable statute or regulation, availability of funds or best interest. VI. Guidelines for Member Communications. The Members of the 1451 CMP shall strive to comply with the following guidelines for their communications with one another: 1. Speak candidly, but respectfully. 2. Listen as an ally, not an adversary. 3. Share all relevant information. 4. Participate fully, but encourage and allow others to do so also. 5. Not interrupt or engage in side conversations. 6. Avoid personalizing issues. 7. Check for understanding; ask questions. 8. Not dwell on things that did not work in the past. 9. Confine comments to the topic under discussion. 10. Show a willingness to think about new ideas. VII. Reinvestment of Moneys Saved and Earned Incentive Funds The 1451 CMP has created the following procedure to allow any moneys resulting from waivers granted by the federal government and any state general fund savings realized as a result MOU / 23 of 36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFYI6-17 of the implementation of services provided to Recipients pursuant to this MOU to be reinvested by the Parties to this agreement in order to provide appropriate services to Recipients. A. Weld County Department of Human Services chooses to participate in surplus distribution for general fund allocations. B. The 1451 CMP's evaluator will assist the 1451 CMP in the development of a definition of savings that would be incorporated into this Agreement as agreed to and approved by the 1451 CMP. C. Weld County elects to have any realized savings from the implementation and continuation of its 1451 Collaborative Management process to be reinvested back into the 1451 program. It is the intent of the 1451 CMP to use any savings to further expand and build upon the principles of the 1451 process. Individualized agency savings will be kept by the individual agency and used to support staff participation and in -kind contributions to the 1451 process. The 1451 CMP agrees to reinvest earned incentive monies, first for the development and continuation of integrated staffing processes and secondly, depending on the payout amount, for promoting program development for meeting gaps in services as identified through valid needs assessment and planning processes. Earned incentive monies will be housed at Youth & Family Connections, acting as the Interagency Oversight Group for the Weld County Collaborative Management Program and will be utilized to fund and support the development of infrastructure, programs and services, with priority given to: 1. One-time, rather than ongoing, expenditures, 2. Consultation and training, 3. Providing start-up funds to programs and/or services that will become self-sustaining, 4. Programs, services or infrastructure that: a. Positively impact one or more 1451 MOU target populations or outcomes. b. Involve two or more 1451 member organizations or community groups. c. Leads to improved outcomes for the target populations. d. Leads to a reduction in dependency on services. e. Increases process or cross system efficiencies. f. Leads to a reduction in the costs of providing services, or reduces the amount of dollars being spent outside of Weld County for the provision of comparable services. g. Priority will also be given to programs that meet the criteria of being Evidence Based, Best Practice, or Promising Practice programs. MOU / 24 of 36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFYI6-17 The YFC 1451 Collaborative Management Program (1451 CMP) of Weld County, which is comprised of the Directors of each member agency, makes the final decision on the reinvestment of moneys saved, incentive moneys and on any new grants/funding sources that are pursued. VIII. Distribution of Funds. A. Distribution of 1451 Incentive Funds Upon IOG Dissolution Due to Mandatory Member Resignation In the event the YFC 1451 Collaborative Management Program (1451 CMP) is dissolved due to the departure of a mandatory member, as defined by statute, an emergency meeting of the remaining IOG members will be called within 30 days to vote upon distribution of remaining funds. Distribution of remaining funds will be decided upon by a majority vote of 51% of the remaining IOG members. B. Distribution of 1451 Incentive Funds Upon IOG Dissolution Due to Dissolution of the Youth & Family Connections' Organization In the event the 1451 CMP is dissolved due to the dissolution of the Youth & Family Connections' organization as a whole, as defined by the bylaws of Weld County Juvenile Assessment Center, Inc. dba Youth & Family Connections Article XI Section 1, upon dissolution, after payment of all debts, no part of the remaining assets may be distributed to any Director, member or officer of the corporation but shall be distributed in accordance with law, provided, however, that the distribution must be to another organization exempt under the provisions of Section 501 (c)(3) of the United States Internal Revenue Code or to the United States, or a State or local government, for a public purpose. Any assets not so disposed of shall be disposed of by a court of competent jurisdiction of the country in which the principal office of the corporation is then located, exclusively for such purpose. MOU / 25 of 36 Appendix B 1451 CMP Outcomes Child Welfare Domain Desired Outcome Target Population Indicator/Measure Efforts/Activities to Rea Increase safety of children and youth CMP involved youth who have been served through Family Team Meetings or Team Decision making processes (approximately 150 children) 90% of CMP youth with no substantiated abuse finding after CMP services began. Weld County continues to make great impacting this goal by increasing fami efforts through improved Family Tear improving Team Decision Making pro Desired Outcome Prevent involvement with juvenile justice system Target Population Youth receiving services through Youth & Family Connections including but not limited to Case Management Services, Restorative Justice Services, and/or TRIP involvement. (approximately 500 Youth) Youth receiving services through United Way of Weld County's RITE Program. (approximately 150 Youth) juvenile justice Domain Indicator/Measure 75% of children and youth do not enter into detention due to CMP involvement Efforts/Activities to Rea YFC provides comprehensive needs a: connections to appropriate communit case management support and group while the Restorative Justice Service r RESTORE) are designed to resolve cot relationships. RITE program provides services for ti through three programs: Educational Presentations, one-on-one Systems Ni SMART Recovery, an evidence -based which focuses on empowering young Rational Emotive Behavior Therapy. Education Domain Desired Outcome Increase school attendance Target Population At Risk or Habitually truant youth referred to the TRIP program (approximately 400 youth) Indicator/Measure 70% of children and youth with improved school attendance rates while involved with CMP services Efforts/Activities to Rea TRIP provides a comprehensive Need focusing on the causes for truant beh2 individualized intervention plan alon€ management services to reduce truan MOU / 26 of 36 Health / Mental Health Domain Desired Outcome Target Population Indicator/Measure Efforts/Activities to Re Increase well- being At -risk youth whose family have been served through Multi -Systemic Therapy (approximately 80 youth), Functional Family Therapy (approximately 125 youth), and Trauma Informed System of Care (approximately 15 youth) 77% of families with improved outcome indicators or successful completion of mental health treatment a In order to facilitate program improvE utilizes evidence -based and trauma-ir to positively impact youth and familie environment while working collabora community initiatives that address ou MOU / 27 of 36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING Appendix C SFYI6-17 YOUTH & FAMILY CONNECTIONS 1451 COLLABORATIVE MANAGEMENT PROGRAM SERVICES This Services Agreement is adopted by the Members of the Youth & Family Connections 1451 Collaborative Management Program (1451 CMP) to set forth the specific services provided by the parties, subject to available funds, hereby identify the following funding sources for the provision of such services. (Services provided may include but are not limited to prevention, intervention, treatment, family preservation, family stabilization, out -of -home -placement, services for children at imminent risk of out -of - home placement, services for children with mental illness, public assistance, medical assistance, child welfare.) All programs and services listed below follow the 2Gen Model approach. In addition to assessing and meeting the needs of the youth served, these services also assess the needs of the parents and family and work to address those needs, ultimately improving outcomes for the youth and their families. I. INDIVIDUALIZED SERVICE AND SUPPORT TEAMS The following collaborative team meetings shall be reviewed to determine if it would be appropriate to include them as collaborative ISSTs under this MOU: COMPASS: Weld County Family Support Team Meetings, Family Team Meetings, Team Decision Making, and Trauma Informed System of Care -Wraparound Team Meetings. Only team meetings with multi -systems involvement (defined as involvement of 2 or more agencies) will be counted towards the ISST outcomes for this MOU. The Target Population Served for the following services, according to the populations under CMP MOU Section III, Target Population, is "Children and/or youth served through designated ISST or multi -system involved team ". 1. WCDHS - Family Team Meetings and Team Decision Making The Weld County Department of Human Services (DHS) operates two different ISSTs, or family engagement processes: Family Team Meetings (FTM) and Team Decision Making (TDM). The purpose of FTM/TDM's is to bring the family together with the Department to discuss strengths, worries/needs, ideas and suggestions as equal members of the decision making team in order to develop a clear and concise integrated plan of action for all participants in the meeting. FTM/TDM's are requested when a new case is open, when a placement evaluation is requested by the court, or when there is a placement change, or reunification. A caseworker can also request a FTM/TDM at any time they feel it is needed in a case. The following people are always invited to the FTM/TDM meeting: the family, special respondents, DHS caseworker(s), DHS supervisor, family supports, Guardian ad Litem, facilitator, and co -facilitator. Often times service providers (i.e. probation, mental health, school representatives, etc.), foster parents and foster care coordinators also attend. MOU/28 of 36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFYI617 It is anticipated that these family engagement processes will impact 150 families through multi - systems involvement. Funding is from Core services and Child Welfare funding. 2. WCDHS - COMPASS: Weld County Family Support Team Program Compass: Weld County Family Support Team Program works with families and their youth, ages 5-18 who are experiencing family conflict. Compass case managers work closely with families to build an alliance in order to develop goals and tasks that will help change unwanted behaviors by addressing unresolved trauma issues. Family Service Planning is individualized to the needs of each youth and their parents and each case is staffed by the entire Compass team to provide a continuum of services and expertise. Compass is a collaborative effort comprised of professionals from many community agencies who have expertise in and represent: mental health/substance abuse, public health, public education, social services, and faith -based programs. The following agencies contribute resources to the Compass Program: North Range Behavioral Health, Weld County Department of Public Health, Ft, Lupton RE -8 School District, Life Bridge Church, and Weld County Department of Human Services. The overarching goals of the program are to develop autonomous families who know how to access community resources and to prevent youth from entering the juvenile justice or child welfare systems. It is anticipated that this collaboration will empower youth from 100 families through contacts, follow-up and case management services. Total federal, state and county funding is provided through Core Services funding. 3. NRBH Mental Health Center — Trauma Informed Systems of Care (TISOC) The Trauma Informed System of Care (TISOC) model is an approach that improves and integrates services and supports for children with serious behavioral health challenges and their families. The TISOC program focuses on children with serious behavioral health issues from ages nine through seventeen, who are in, or at imminent risk of, out of home placement. These children and adolescents are involved in multiple systems such as child welfare, education, behavioral health, and juvenile justice. The system of care framework encompasses all child -serving agencies and approaches the service and support needs of families and youth holistically. Each family that works with System of Care has an individualized team that they choose. This is where there is a divergence between the current collaboration efforts (TDMs, staffings, etc.) and System of Care. System of Care staff will encourage family members to identify various providers they work with and invite them to be a part of the process but the ultimate team composition is up to the family. The Trauma Informed Systems of Care Oversight Group is made up of representatives from NRBH, Youth and Family Connections, Weld County DHS and Senate Bill 94 — Pre-trial Services who work together to manage the Weld County Trauma Informed Systems of Care Implementation project, funded through Office of Behavioral Health's Communities of Excellence Grant. 1VLOU/29of36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFYI6-17 The number of youth and families to be served through TISOC is 15, annually, due to the program 's intensive nature. Total program funding is approximately $96,000. II. MULTISYSTEM APPROACH PREVENTION PROGRAMMING The following prevention programming provides a multisystem approach and targets multi -system involved youth in multiple Weld County systems by partner agencies providing the following services and prevention programming. All youth served through the following multisystem approach prevention programming are referred from, or served through, 1451 CMP partner agencies. The Target Population Served for the following services, according to the populations under CMP MOU Section III, Target Population, is "Children and/or youth served through multisystem approach collaborative management prevention programs (including children, youth and families served through community trainings) ". 1. NRBH Mental Health Center - Multisystemic Therapy (MST) MST is an in -home and community -based family treatment model that addresses the multiple determinants of serious antisocial behavior in juvenile offenders. MST strives to enhance both the safety of the individual and family, as well as the safety of the community in which the youth resides. MST therapists deliver intensive services and carry small caseloads in order to provide 24/7 on -call care. The average length of treatment by MST is four months. MST targets eleven to eighteen year -old chronic offenders who are involved with delinquent peers, experience problems at school or home, and abuse substances. MST "empowers parents with the skills and resources needed to effectively address the challenges of raising teenagers." Within a context of support and skill building, developmentally appropriate demands for responsible behavior are placed on the adolescent and family. MST assists youth to avoid or reduce lengthy placement in residential treatment centers and juvenile justice settings. The number of youth and families served by MST considered in this MOU are multi systems involved youth referred from CMP partner agencies. The number of youth and families served in MST is approximately 80, annually. Total State general fund and Medicaid funding is $580,000. 2. NRBH Mental Health Center - Functional Family Therapy (FFT) FFT is an intensive in -home, family -focused treatment model that addresses the pervasive relational dysfunction known to be a determinant of conduct disorder, violent acting out, and substance abuse among youth aged nine to eighteen years. FFT strives to enhance the safety of the individual and family, as well as the safety of the community in which the youth resides. FFT therapists carry small caseloads of twelve to fifteen families in order to provide an intensive level of care. Treatment duration averages four months. The model targets chronic offenders whose family relationships are characterized by pervasive resentment, disrespect, anger, and hopelessness. In addition, these youth are often involved with delinquent peers, abuse substances, and experience difficulty in their school environment. FFT strives to empower parents with the skills and resources needed to increase their effective management of family conflict and problematic behavior. The FFT program helps to avoid or reduce lengthy placement in residential MOU / 30 of 36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFYI6-17 treatment centers and juvenile justice settings. Using a multi -systems and community based approach, FFT has proven to reduce adolescent re -arrests, save families, and reduce community costs in working with distressed families. The number of youth and families served by FFT considered in this MOU are multi systems involved youth referred from CMP partner agencies. The number of youth and families to be served in FFT is 125, annually. Total State general fund and Medicaid funding is approximately $250, 000. 3. YFC - Assessment & Referral Program YFC's mission is to provide youth and families resources and alternatives that lead to a successful life. YFC, as a 501(c)(3) organization and the interagency oversight group (IOG), is a coordinated, multi -agency site, offering solutions to low risk high needs youth engaged in at -risk behavior, which may include criminal conduct, substance abuse, chronic run away, truancy and defiant youth or youth who are out of parental control. Services are designed around the best practice model of Assess & Refer and include comprehensive assessments, connection to appropriate community based services, case management support and group education classes- Anger Management, Life Skills and others as needed. Police "drop off' service is available to all 16 Weld County law enforcement agencies. Our goals are to help youth remain in school and graduate with a high school education or equivalent; and, keep youth from entering or further penetrating the Juvenile Justice system. Collaborative partners include 16 Weld County law enforcement agencies, 12 Weld County School Districts, and many other community partners. There is no cost to youth/families accessing YFC services. The number of at -risk youth anticipated to be served through the Assessment & Referral process in 2017 is 600. This number includes 400 TRIP youth. Funding for this program is provided through YFC Operational funds. These funds consist of local and county contributions and grant awards. 4. YFC — Truancy Response and Intervention Program (TRIP) The TRIP Program provides an assessment of needs, focusing on the causes for truant behavior, individualized intervention plans, structured access to appropriate community based resources and case management services. TRIP evolved out of a partnership between Youth & Family Connections (YFC) and the 19th Judicial District Attorney's Office Truancy Diversion program in January 2007 to provide access to services, case management and support for truant youth ordered to participate in the program by the Truancy Court. In July 2008, YFC assumed responsibility for TRIP, which was modified into a multi -tiered intervention program designed to facilitate open communication with relevant community partners and increase youth success with the program. Case managers work closely with the Truancy Court and school districts in Weld County to help youth stay in school and remain engaged in the education process. MOU /31of36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFYI617 Individual intervention plans with TRIP, if court ordered, carry the weight of the Truancy Court to enhance participation and compliance with program protocols. This program is a valuable component of the truancy intervention efforts currently in place for Weld County. It is anticipated that YFC will serve 400 youth referred from Weld County school districts and the truancy court for Truancy assessment and intervention services for FY 2016-2017. Funding for the TRIP Program is provided through YFC Operational Funds. These funds consist of local and county contributions and grant awards. 5. YFC - Weld County Restorative Justice Program Weld County Restorative Justice (RJ) is a Youth & Family Connections program/service, developed in partnership among the 19th Judicial District Attorney's office, Youth & Family Connections, 16 municipal police agencies, the Weld County Sheriff's Office, and concerned community volunteers. It is designed to resolve conflicts and restore relationships. This program is based on a strong foundation of integrity, honor and respect for all participants. The overall purpose of the Weld County Restorative Justice Program is to develop an effective process and referral network that is specific and responds to the needs of the victims and offenders in Weld County; facilitate restorative justice practices; and provide data to assess the efficacy of restorative justice to: reduce recidivism (an anticipated 80-90% non -recidivism rate); repair the harm caused to victims in the community; increase victim satisfaction with the process and perception of safety; reduce costs associated with juvenile justice processes; and ensure accountability while allowing juveniles to avoid the collateral consequences associated with criminal charges and convictions. It is anticipated that the Weld County Restorative Justice Program will serve 100 youth in FY 2015-2016. Total funding for the Weld County Restorative Justice Program is $123, 000 provided through State Funds authorized through Colorado HB 13-1254 and YFC Operational funds. 6. United Way of Weld County - RITE Program SMART Recovery United Way of Weld County works to improve the lives of people by mobilizing the caring power of our community. Focus is on programs and solutions that provide children with a good start; support increased graduation rates and youth success; assist people through crisis; strengthen families and adults and help them achieve financial stability and self-sufficiency. The Realizing Independence Through Education (RITE) Program was developed by multiple CMP partner agencies in response to our community's need to support transitional age youth involved in multiple systems. The RITE Program helps ensure that transitioning age youth, 13-22 yrs., possess the necessary skills to obtain safe housing, adequate medical care, employment and educational opportunities; will know how to manage financial resources necessary to maintain independence after emancipating from system care; and will increased the number of transitioning youth who develop connections in the community, allowing them to remain self-sufficient upon emancipation. MOU/32of36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFYI6-17 The RITE Program serves youth through the following programs: Educational life Skills Presentations are available to all youth between the ages of 13 and 22 residing in Weld County and are held several times per month in specific locations that are accessible to youth who would benefit the most from RITE's services; the Systems Navigation component provides one-on-one case management to help youth set goals, identify barriers, discover resources, and track overall progress; and their new addition, SMART Recovery, is an evidence -based treatment program which focuses on empowering teenagers and young adults through Rational Emotive Behavior Therapy in order to better cope with addictive tendencies. It is anticipated that the RITE Program will serve 100 youth through their Educational Life Skills presentations and Systems Navigator Program in FY 2016-2017. Funding for the RITE Program is provided through a 1451 CMP Incentive Fund allocation and United Way of Weld County Operational Funds consisting of local and county contributions and grant awards. III. OTHER MULTI -SYSTEM PROGRAM(S) The following multi -system methods serve children, youth and families (as defined in Section III: Target Population) through a multisystem approach that benefits children, youth and families in a way that if the 1451 CMP did not exist the results would be a bifurcated system and a burden would be placed on multiple systems. The Target Population Served for the following services, according to the populations under CMP MOU Section III, Target Population, is "Child and/or youth that participates in a program that is not funded by CMP but reports the IOG ". 1. WCDHS — Teamwork Innovation, Growth, Hope and Training (TIGHT) Program The TIGHT Youth Corps Program engages adjudicated at risk youth in valuable service projects that benefit the community; educational components designed to improve the members' functioning levels in reading and math and prepare them to re-enter school or obtain their GED; and life skill development activities to prepare them for life after their Corps experience. The goal of the TIGHT Program is to eliminate or delay the need for confinement or out of home placement by exposing participating youth to a variety of worthwhile projects within their communities. A therapeutic treatment model provides the necessary family based services, treatment, and support that the youth need to remain at home. Partners include: Weld County Department of Human/Social Services, Youth in Conflict Program; and Probation, 19th Judicial District. Participating youth and their families will average 30. Total federal, state and county funding is $244,893 from Core Service Funding, $68, 400 from Temporary Assistance for Needy Families (TANF), and North Range Behavioral Health will provide Functional Family Therapy for those youth/families in need, at an estimated amount of $25, 000 through Medicaid dollars. MOLT/33 of 36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING Appendix D CONFIDENTIALITY SFYI6-17 WELD COUNTY INFORMED CONSENT TO RELEASE FORM AUTHORIZING RELEASE OF CONFIDENTIAL INFORMATION (Name) (Relationship to the child) On behalf of myself and/or my children and/or wards, (Name of child/ward) (date of birth) (Name of child/ward) (date of birth) (Name of child/ward) (date of birth) (Name of child/ward) (date of birth) Authorize(s) the agencies listed below to release and share among themselves the following confidential information: Child Welfare Information, e.g., social worker case file; medical, psychological and education consultation reports, court reports, relinquishment and adoption record Juvenile Justice Information, e.g., arrest and criminal record, probation records, social and clinical studies, court reports, law enforcement records in general Mental Health Information, ''-place check mark in box next to type(s) and format(s) of information to be released: ❑enrollment status; treatment goals; ❑brief report outlining progress in treatment; ❑ current NRBH medical staff prescribed medication; ❑psychological testing results Information may be shared: Verbally Written Education Information, e.g., to include standardized test scores, grades, report cards, attendance, IEP's, counseling, special education, learning disability and diagnoses related thereto, disciplinary, health, and social work records and reports Medical Information, e.g., records and reports of patient history, diagnoses, evaluations, treatment, including those related to developmental disability (with the exception of HIV and AIDS -related information) Vocational Rehabilitation Information, e.g., records and reports of disabilities, evaluations, and recommendations MOU ;! 34 of 36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFYI6-17 Confidential information authorized for release above may be shared by way of email Other: With the exception of the following: The Consent to Release includes any health information or medical records which may be a part of the alloy( stated records, protected under the Health Insurance Portability and Accountability Act of 1996 (HIPPA), 45 C.F.R. Pts. 160 & 164. I understand such records cannot be disclosed without my written consent, unless otherwise provided for in the regulations. I understand that none of the agencies listed herein may condition my treatment on whether or not I sign this form. Purpose of Consent to Release: This Consent to Release is intended for the purpose of allowing the release of information critical to allow certain agencies, part of the committee formed pursuant to 04 H.B. 1451 ("1451 Committee"), and pursuant to memorandums of understanding between those agencies and the Weld County Department of Social Services, to coordinate and manage the provision of services to children and families who would benefit from integrated multi -agency services. This Consent to Release authorized the sharing of information among the listed entities, many or all of which are authorized to view such information pursuant to applicable state or federal law. This Consent of Release automatically ends one year from the date I sign this form, or when the sharing of information is no longer needed to manage or provide services to me, my child(ren), or wards, or when I revoke my consent, whichever is sooner, except to the extent that the program or person authorized to Make the disclosure has already acted in reliance on this consent. Signature of Parent, Guardian or Authorized Representative: Date of Birth: Date: (Staff person facilitating this authorization) Title/Agency NOTE: If you choose to modify or revoke this Consent to Release, you must sign below and provide to the appropriate agency(ies) I hereby revoke this Consent to Release. I hereby modify this Consent to Release as shown. Signed: Signed: Date: Date: MOLD / 35 of 36 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFYI6-17 WELD COUNTY INFORMED CONSENT TO RELEASE FORM AUTHORIZING RELEASE OF CONFIDENTIAL INFORMATION Participating Agencies Effective Date: January 1, 2005 School District RE -1 School District RE -8 School District R2 -J School District RE -11J School District RE -5J School District 50J Div. of Youth Corrections North Range Behavioral Health Weld County Dept. of Human Services Ault Police Department Eaton Police Department Firestone Police Department Greeley Police Department Lochbuie Police Department UNC Police Department Johnstown Police Department List Revised: March 8, 2014 School District RE -7 School District RE -2 School District RE -10J School District RE -4 School District 27J School District 6 19th Judicial District, District Attorney Northeast Behavioral Health, LLC 19th Judicial Dist. Courts, including Probation Colorado State Patrol Erie Police Department Frederick Police Department Kersey Police Department Milliken Police Department Windsor Police Department Weld County Sheriff N/LOU i' 36 of 36 School District RE -1J School District RE -9 School District RE -3J School District RE -12 School District RE -20J Colorado Access Court Appointed GAL Centennial BOCES Weld County DPHE Dacono Police Department Evans Police Department Ft Lupton Police Department LaSalle Police Department Platteville Police Department Gilcrest Police Department Youth & Family Connections Hello