HomeMy WebLinkAbout20162408.tiffRESOLUTION
RE: APPROVE WORK ORDER FORM AND CHANGE ORDER #2 FOR FLOOD REPAIRS
EM-BR54/13A FOR DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES
FOR PERMANENT REPAIRS AND AUTHORIZE CHAIR TO SIGN - BOHANNAN
HUSTON, INC.
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Work Order Form and Change Order #2
for Flood Repairs EM-BR54/13A for Design and Construction Administration Services for
Permanent Repairs between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Public Works, and
Bohannan Huston, Inc., commencing June 28, 2016, with a completion date of October 31, 2016,
and with further terms and conditions being as stated in said work order form and change
order #2, and
WHEREAS, after review, the Board deems it advisable to approve said work order form
and change order #2, a copies of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Work Order Form and Change Order #2 for Flood Repairs
EM-BR54/13A for Design and Construction Administration Services for Permanent Repairs
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Public Works, and Bohannan
Huston, Inc., be, and hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said work order form and change order #2.
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2016-2408
EG0073
BC0045
WORK ORDER FORM AND CHANGE ORDER #2 FLOOD REPAIRS FOR EM-BR54/13A FOR
DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES FOR PERMANENT REPAIRS
- BOHANNAN HUSTON, INC.
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 27th day of July, A.D., 2016, nunc pro tunc June 28, 2016.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: 4.+HJ jilt"
Weld County Clerk to the Board
BY
Dep ty Clerk to the Board
ARP -ROVED
Cou ty Attorney /
Date of signature: g/11/i,
Mike Freeman, C air
Sean P. Conway, Piro --Tern
O0,
A. Cozad / 7 2
Kirkmeyer
ve Moreno
2016-2408
EG0073
BC0045
c,orrl-rotl cr%CQc-t
MEMORANDUM
TY
' C O u N - -. TO: Clerk to the Board DATE: July 22, 2016
FROM: Richard White, Public Works Department
SUBJECT: Agenda Item
RE: Doc #2015-1242
Bridge 54/13A
Work Order with Bohannan Huston, Inc. for Replacement of Bridge 54/13A for design of •
permanent flood recovery repairs.
2016-2408
ca o 73
�c0O(45
BOARD OF COUNTY COMMISSIONERS
REVIEW/WORK SESSION REQUEST
RE: Thompson River Corridor Flood Recovery Project, Design
Consultant Contract Modification regarding Bridge 54/13A
DEPARTMENT: PUBLIC WORKS DATE: 06/28/2016
PERSON(S) REQUESTING: Richard White, Don Dunker
Brief description of the problem/issue:
The Public Works Department entered into a contract with Bohanan Huston Inc (BHI) for design of permanent
flood recovery repairs in August of 2014. BHI has satisfactorily completed design work for the Thompson
(FEMA) Sites Flood Recovery Project. At this time, BHI is doing design work for flood recovery repairs for
Bridge 54/13A, the remaining Thompson River Corridor site, which is an FHWA site. Because Bridge 54/13A
is an FHWA site, due to the classification of WCR 54 as an arterial roadway, the more stringent design, review
and acceptance process by CDOT is required. Weld County previously received a scope and fee proposal from
BHI which included Bridge 54/13A. At that time, in August of last year, the estimated design cost for Bridge
54/13A was $51,223.20. Since that time, the County has met with CDOT and they have revised the
Environmental Clearance requirements for this site. Based on this direction from FHWA and CDOT, BHI has
revised their scope and fee to cover the additional work which was not in the original scope & fee.
Due to the more stringent Environmental Clearance process by CDOT, the cost estimates are reasonable for this
work. The additional cost will be requested by CDOT from FHWA to be added to the amount to be reimbursed
to the County, this was done in the latest revision of the DDIR, signed by FHWA May 19, 2016. Public Works
recommends a change order to the contract already in place with BHI to include this work, in the amount of
$17,645.00 the new contract total is $72,672.00. See attached change order and work order forms.
Mike Freeman, Chair
Approve Schedule
Recommendation Work Session
Barbara Kirkmeyer
Sean P. Conway
Julie Cozad
Steve Moreno
Attachments: Revised BHI scope/fee
Comments
WORK ORDER FORM (FLOOD REPAIRS)
PURSUANT TO AN AGREEMENT BETWEEN
WELD COUNTY
AND
BOHANNAN HUSTON, INC.
DATED: June 28, 2016
Work Order Number: B1-11- 54/13A-2016
Project Title: EM-BR54/I3A Design & Coust. Admin. Services (Permanent Repairs)
Commencement Date: June 28, 2016
Completion Date: Octobber 31, 2016
Limitations on compensation: Not to exceed $17,645.00
Professional agrees to perform the services Work, Exhibit B — Cost/Fee Breakdown,
identified above and on the attached forms in
accordance with the terms and conditions
contained herein and in the Professional
Services Agreement between the parties, dated Weld Count
January 13, 2014. In the event of a conflict
between or ambiguity in the terms of the By:
Professional Services Agreement and this work Project Manager
order (including the attached forms) the Date:
Professional Services Agreement shall control.
Bohannan Elusion, Inc.
By:
Title: PreF.idee S VP
Date: /- ry
Exhibit C — Proposed Schedule.
County Engineer
Date: 0 7/,2.//k
By:
Director of
Date:
The attached forms are hereby accepted and By:
incorporated herein: Exhibit A — Scope of Mike Freeman, BOCC Chair
orks
ATTES
lerk to the Board
my Clerk to tBoard
11 "IS
O7„O/‘ - � �
CHANGE ORDER NO.2
Date: June 28.2016
Project: BRIDGE 54/13A DESIGN SERVICES f EM-BR34113A)
Owner: Weld County. Colorado
Consultant: BHI.Inc.
The following change is hereby made to the Contract Documents: The original scope of services related to the
Agreement for Professional Services dated January 13, 2014 needs to be modified. In order to keep the design moving,
BI -II was directed to do additional work that was not part of the original scope of work. Additional Environmental and
Right- of- Way work associated with the preparation of Right -of -Way plans. PW staff is planning to have the
construction bid set ready by October, 2016. Details of the scope of services are described in the attached documents
provided by the consultant:
• Scope of Work
• Fee Estimate
CHANGE TO CONTRACT PRICE:
Original Contract Price: $51.232.00
Current Contract Price adjusted by previous Change Order: $3,745:00
The Contract Price due to this Change Order will be increased by: $17,645.00
The new Contract Price, including this Change Order, will be: $72,672.00
CHANGE TO CONTRACT TIME:
The Contract Time will be increased by 0 months.
The date for completion of all Work will be: October 31.2016
RECOMMENDED:
Project Manager:
County Engineer:
Don Dunker, P.E.,
APPROVALS:
Consultant:;
BHT. Inc. ,:v7 s# L ;
Owner: ^�` LGe�•.
Mike Freemen (BOCC Chair)
Date:
Date: UL 2 7 201&
ao/G
Bohannan Huston
June 27, 2016
Mr. Richard White
Weld County Public Works Department
1111 H Street; PO Box 758
Greeley, CO 80632-0758
Re: RFP#1300201 Engineering Services for 2013 Flood Recovery
Design Services Work Orders
Bridge 54/13A - Work Order Phase 25
Supplemental Services #2
Dear Sir -
Meridian One
9785 Maroon Circle
Suite 140
Englewood, CO
80112-5928
www.bhinc.com
voice: 303.799.5103
facsimile: 303.799.5104
toll free: 877.799.5103
In association with the flood recovery project noted above; Bohannan Huston, Inc. (BHI) will
provide the following services in order to complete the project design and address comments
from CDOT review comments provided at a May 3, 2016 FOR meeting, and subsequent
meetings with the design team and follow up conversations with CDOT. (BHI) will coordinate
with project environmental sub -consultant Darcy Tiglas to provide the required
Environmental Individual Permit.
Below is a summary of the supplemental scope items and fees for these services:
Environmental Individual Permit Darcy Tiglas $ 3,000.00
Environmental Coordination BHI $ 435.00
Construction Easement Legal Documents BHI Survey $ 3,500.00
Traffic Control/Detour Plans BHI $ 2,180.00
Final Design Plans BHI $ 8,530.00
Total... $17,645.00
These total fee will be charged on an hourly basis per our original agreement for these
services. See attached Exhibit 'A' for additional information.
Jared M. Lee, P.E., will be the professional engineer project manager with project oversight
and can be reached at (303) 799-5103 or flee@bhinc.com. We look forward to working with
you on this project and ask that if you have any questions on scope, level of effort, or schedule
to please call us to discuss. We want to ensure that your expectations are met in the most
efficient and effective way possible.
Engineering •
Spatial Data
Advanced Technologies •
Thank you again for the opportunity to submit these materials. Should you have any
questions, please do not hesitate to contact us.
Jared M. Lee, P.E., LEEDAP
Senior Project Manager
JML/LLD
Enclosures
EXHIBIT A Bohannan . Huston
HOURLY BREAKDOWN AND COST ESTIMATE
WELD COUNTY FLOOD REPAIRS
FHWA SITE 1: EM-BR54-13A '°" `„
CHANGE ORDER #2
27 -Jun -16
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$ 435.00
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$ 1,860.00
$ 3,500.00
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$ 1,575.00
$ 1,540.00
$ 2,570.00
$ 1,825.00
$ 1,020.00
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BASIC SERVICES
Environmental Individual Permit
Subconsultant - Darcy Tiglas
Environmental Coordination
Coordination
1
Construction Easement Legal Documents
Revise ROW Maps
Legal Descriptions
Traffic Control/Detour Plans
Detour Plan Sheet
Traffic Control Details
Final Design Plans
Bendwey Weir Jusification
Estimate and Quantities
Address FOR Comments
Additional Details
Meetings 8, Coordination
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