HomeMy WebLinkAbout20161870.tiffRESOLUTION
RE: APPROVE VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) GRANT
CONTRACT FOR LAW ENFORCEMENT VICTIM SERVICES UNIT AND AUTHORIZE
CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Victim Assistance and Law
Enforcement (VALE) Grant Contract for the Law Enforcement Victim Services Unit between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Weld County Sheriffs Office, and the VALE Board, commencing upon
full execution of signatures, and ending July 31, 2017, with further terms and conditions being as
stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Victim Assistance and Law Enforcement (VALE) Grant Contract for
the Law Enforcement Victim Services Unit, between the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Weld County
Sheriffs Office, and the VALE Board be and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 20th day of June, A.D., 2016.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: d4t44/1) p&k.
Weld County Clerk to the Board
BY /
puty Clerk to the Board
AP" : yr D AS
ara Kirkmeyer
Mike Freeman, Chair
Sean P. Conway, Pro-Te
y Attorney
Steve Moreno
Date of signature: -lit t / ldO l6
cc : So($1 ,AGT(8c/cD)
o' J .l / o
2016-1870
SO0036
CO
NEA_0 COUNTY
STEVE REAMS
TO: Weld County Board of County Commissioners
FROM: Jennifer Oftelie, S.O. Budget Manager
DATE: June 9, 2016
RE: 2016 — 12 VS; VALE grant contract for signature
The Sheriff's Office applied for the 19th Judicial District Victim Assistance and Law
Enforcement (VALE) grant in February 2016. This grant provides 57% funding of salary and
fringe benefits for the 2.0 FTE currently allocated to the Victim Services Unit of the Sheriff's
Office. This grant application was approved by the BOCC during a work session on February 24,
2016 and was approved in public hearing as document #2016-0721.
We applied for $71,638.00, and we have been awarded 100% of our request. Our request for
public hearing is to authorize the Chair to sign the contract for this grant award. It is due to the
grantor by June 24, 2016.
The Sheriff's Office appreciates the consideration the BOCC is giving this matter.
Southwest Substation
4209 WCR 24 1/2
Longmont, Colorado 80504
(720) 652-2415
Fax (720) 652-4217
Headquarters
1950 O Street
Greeley, Colorado 80631
(970)356-4015
Fax (970)304-6467
Toll Free (800)436-9276
www.weldsheriff.com
2016-1870
Southeast Substation
2950 9th Street
Fort Lupton, Colorado 80621
(303) 857-2465
Fax (303) 637-2422
Page I 1
VICTIM'S ASSISTANCE &
LAW ENFORCEMENT BOARD
Nineteenth Judicial District
Post Office Box 1167 — 915 Tenth Street — Greeley, CO 80632 - (970) 356 -4010 -FAX (970) 352-8023
19TH JUDICIAL DISTRICT
VICTIM ASSISTANCE
AND LAW ENFORCEMENT (VALE) BOARD
CONTRACT
Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act,
Article 4,2. Title 24, C.R.S., the Victim Assistance and Law Enforcement Board of the 19th Judicial
District has made the following award:
Grantee Agency: Weld County Sheriffs Office
Grant Number: 2016-12 VS
Project Title: Weld County Law Enforcement Victim Services Unit
Grant Period: July 1, 2016 through June 30, 2017
Amount of Grant Award: $71,638.00
IT IS HEREBY AGREED:
I . All award disbursements are contingent upon the availability of local VALE funds.
2. The contents of the grant application will become contractual obligations of the grantee
agency and are incorporated into this contract as if fully set forth herein.
3. The grantee agency is required to submit four quarterly Financial Reports by
October 31, 2016, January 30, 2017, April 30, 2017 and July 31, 2017, Each quarterly
report is cumulative and the final report must reflect the financial activities of the entire
contract period. Financial Reporting Forms will be provided by the local VALE Board.
Grant recipients are required to use these forms.
4. The grantee agency is required to submit four quarterly Narrative Program Reports by
October 31, 2016, January 30, 2017, April 30, 2017 and July 31, 2017. These reports
must address any special conditions that are listed in this contract. The final report must
be cumulative and reflect the activity of the entire contract period. Narrative Program
Report forms will be provided by the local VALE Board. Grant recipients are required to
use these forms.
5. The Victim Services will be paid in 4 quarterly installments of $ 17,909.50 Is' payment in
July 2016 after the signed contract is received, and 2', 3`d and 4°' payments after receipt
and acceptance of the required quarterly Financial Report and Narrative Program Report
due October 31, 2016, January 30, 2017, April 30, 2017 and July 31, 2017.
6. Failure to comply with the reporting requirements may result in the Board's termination
of this grant, return of awarded funds, and/or suspension of the grant. Failure to comply
with reporting requirements may also jeopardize future funding to this grantee agency.
0.70/‘,- as TO 6)
PAGE 2 OF 3
7. SPECIAL CONDITIONS for the award that have been stipulated between the local
VALE Board and the grantee agency are as follows:
a. Grantee agency must notify the 19"' JD VALE Board if the agency has obtained
funding for a specific 19r' JD VALE grant funded position which totals more than
100% of the total cost for that position. The grantee agency must resolve the
allocation of funds to the satisfaction of the 19`'' JD VALE Board.
b. Grantee agency must notify the 19`h JD VALE Board immediately in writing, via e-
mail or regular mail, of any 19`'' JD VALE grant funded personnel changes or
position that is vacant for 45 days, or any change of an official and/or employee who
is listed as a responsible signatory on this 19`11 JD VALE grant funded project.
c. Agency staff to attend VRA Training.
d. Agency staff to attend 19`'' JD Crime Victim Compensation Training.
8. Any proposed change in the use of grant funds must be submitted in writing and
approved by the local VALE Board prior to any such change.
9. In the event all of the monies paid to the grantee agency are not expended within the
contractual period, the local VALE Board, in its discretion, may enlarge the time period
of the contract or request that monies not used be repaid to the Board. The grantee
agency shall submit written notification to the VALE Board by June 3, 2016 if the
grantee agency will have any remaining funds at the end of the grant period and wishes to
use the funds in the current grant cycle. Such requests shall include the following
information:
• The amount of remaining funds;
• How the funds will be used;
• When the funds will be expenses; and
• Why the funds were not expended during the grant period.
The local VALE Board will make a decision as allowing use of the funds by June 30,
2017 and will advise the grantee agency in writing as to their decision.
10. The grantee agency agrees that all funds received under this contract shall be expended
solely for the purposed stated in the grant and approved by the local VALE Board. Any
funds not so expended including funds lost or diverted to other purposes, shall be repaid
to the local VALE fund.
11. The grantee agency' agrees to comply with all applicable non-discrimination legal
mandates.
I2. Non-compliance with any portion of the contract may result in termination of the grant,
withholding of funds, returning money to the local VALE fund, and/or other action as
deemed necessary by the members of the local VALE Board,
13. All grantee agency shall make available to the Board or its authorized designee, upon
request, all current records and other information, including audit/financial statements,
relative to the implementation of the grant.
14. Amendments of any terms of this contract shall have prior approval of the local VALE
Board. Requests to amend this contract shall be in writing.
15. The Grantee Agency certifies by signing this contract that it shall comply with the
RESTRICTIONS ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq.
2
PAGE 3 OF 3
The grantee agency, through the following signatories, understands and agrees that any VALE monies received as a
result of the awarding of the grant application shall be subject to the terms of this contract. Original signatures of each
party to this application are required. Please use BLUE INK to distinguish the original documents from copies
Project Director:
Printed Name and Title:
Sheriff:
Signature:
Printed Name and Title:
c9„46,51..e.43),,
A51..el�l t 9. 1IIY
Date:
stiedf-
FinancialOfficer:
Signature:rc lQ,dlaA. 4±t...71 Date:
Printed Name and Title: -Zfe84Efi NNGILLl CoN +1' LEe
Authorized Official:
Signature:
Printed Name and Title:
VALE Board
Signature,
Printed Name and Title: Ka'y Drake, Chair of VALE Board
Date: JUN 2 0 2016
MVea- r g G i2-
Date:
The Project Director: The person who has direct responsibility for the implementation of the project. This
person should combine knowledge and experience in the project area with ability to administer the project and
supervise personnel. He/She shares responsibility with the Financial Officer for seeing that all expenditures are
within the approved budget This person will normally devote a major portion of his/her time to the project, and
is responsible for meeting all reporting requirements. The Project Director must be a person other than the
Authorized Official or the Financial Officer.
Financial Officer: The person who is responsible for all financial matters related to the program and who has
responsibility for the accounting, management of funds, verification of expenditures, audit information and
financial reports. The person who actually prepares the financial reports may be under the supervision of the
Financial Officer. The Financial Officer must be a person other than the Authorized Official or Project Director.
Authorized Official: The authorized official is the person who is, by virtue of their position, authorized to enter
into legal contracts for the funded agency; for example, if the funded agency is one of the following, then the
corresponding authorized official is as follows: state agency - department or division director; city - mayor or city
manager: county - chairperson of the county commissioners; sheriffs department - chairperson of the county
commissioners; police department - mayor or city manager; courts - chief judge; district attorney's office - district
attorney; institution of higher education - president of the institution or chair/dean of the appropriate department;
private non-profit agency - president or chairperson of the board of directors; school district -
superintendenUassistant superintendent. The authorized official must be a person other than the project
director or the financial officer.
NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority to
enter into contractual agreements such as this grant, you must provide official documentation of delegation (such as
bylaws or resolutions) immediately following the signature page.
,Za /6, - /6 7d (5))
3
VALE PROJECT BUDGET INFORMATION
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns 1, 2, and 3.
New Applicants fill out Column 2 only.
ROUND TO NEAREST DOLLAR
Continuation Applicants
ALL APPLICANTS
?
Continuation
(Column 1)
(Column 2),
Applicants
2015 - 2016
2016 - 2017
(Column 3)
Current Grant Award
Requested Budget
Increase or
Decrease
PERSONNEL
PERSONNEL
(+7-)
Job Position
Job Position/NAME
Director of VSU
27248
Director of VSU, Debbie Calvin
31,35O
+4102
Staff specialist
12022
Staff Specialist
11400
,
-622
Staff Specialist
12022
'"'
Staff Specialist
11400"
-622
Fringe Benefits
16587
Fringe Benefits
17488
+901.60
Subtotal
67879.00
+
Subtotal
71638
+3759
EQUIPMENT
; '''
EQUIPMENT
(+7-)
ri
Soft interview room
888.56
Subtotal
888.56
Subtotal
SUPPLIES AND OPERATING
EXPENSES
SUPPLIES & OPERATING EXPENSES
(+7-)
Subtotal
Subtotal J
IN -STATE TRAVEL
IN -STATE TRAVEL
(+ / -)
r�.
Subtotal
Subtotal
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
(+7-)
Subtotal
f
Subtotal
TOTAL FUNDS:68767.56
x TOTAL FUNDS REQUESTED:71638 ':f } f 1
+$2876.44,
18 cp\..'"�
SECTION C - GOALS AND OBJECTIVES:
(Goal 1, objectives 1 and 2, are mandatory for all applicants.)
9. GOAL 1 (standard) This project will provide direct services that assist crime victims with emotional
and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance
victims' experience with the criminal justice system.
OBJECTIVE 1 (standard) To provide services to the following estimated unduplicated number of crime
victims during the 12 -month grant period.
Although a person may be a victim of multiple crimes in one criminal episode, they can be counted
only once using the predominant crime.
,Definitions::
Victims: primary and secondary victims
Primary victim: The person against whom the crime was committed, except in the case of homicide, and DUI/DWI
deaths where the primary victims are the survivors of the victim. In domestic violence crimes, children of the primary
victims (who are receiving services) are also considered to be primary victims.
Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs
resulting from a crime.
Unduplicated Count: New and continuing victims served by the project . Continuing victim is a person served in the
prior grant year who is continuing to receive services in the new grant year.
EST. NO.
VICTIMS
TYPE OF CRIME
EST. NO.
VICTIMS
TYPE OF CRIME
50
Child Physical Abuse
0
Adults Molested as Children
100
Child Sexual Abuse
25
Survivors of Homicide
10
DUI/DWI - Victims of vehicular assault or
vehicular homicide, DUI/DWI crashes or
careless driving resulting in death.
10
Robbery
400
Domestic Violence
120
Assault
20
Adult Sexual Assault
30
Other violent crimes such as hate and
bias crime, gang violence (specify).
10
Elder Abuse (including economic
exploitation and fraud crimes)
400
Other, please specify
TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12 -MONTH PERIOD
1165
3
OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of
unduplicated victims during the 12 -month grant period.
Number of Victims Receiving Each Type of Service: Estimate the number of victims who will receive
each type of service during the grant period. A victim may receive the same type of service more than
once (i.e. counseling), but the type of service can be counted only once during the grant period. An
individual service category cannot exceed the total number of victims listed in table A.
EST. NO.
VICTIMS
SERVICES
500
Crisis/Counseling Intervention (in person)
EST. NO.
VICTIMS
SERVICES
600
Victim Compensation Assistance
(required)
1000
Follow-up (includes crisis intervention by
phone)
120
Personal Advocacy
Therapy
800
Telephone contact
Group Treatment / Support
0
Civil Legal Advocacy/Court
Accompaniment
Shelter I Safehouse
Forensic Exam
500
Information / Referral (in person)
40
Hospital/Clinic Response
200
Criminal Justice Support /
Advocacy/Court Accompaniment
120
Language Services (interpretation)
Emergency Financial Assistance
20
Transportation
600
Emergency Civil Legal Attorney
Assistance
Transitional Housing
700
Victim Rights Act Services
0('\(
4
PROJECT -SPECIFIC GOALS AND OBJECTIVES:
Add at least one more qoal with objectives but no more than three additional goals with no more
than three objectives per goal. Refer to Application Instructions, use format provided below.
GOAL 2: In accordance with C.R.S. 24-4.1-302.5, the victim advocates and volunteer victim advocates
will provide, or confirm receipt of, Victims' Rights Act information, resources, referrals, Victims'
Compensation information, advocacy, education and crisis support service to all victims of crime. This
service will be provided for crimes reported to the Weld County Sheriff's Office, and the Dacono,
Firestone, Fort Lupton, Frederick, Lochbuie, Hudson and Platteville Police Departments
Objective
(list title of person
responsible)
the Victim Services
Specialists will provide
on scene crisis support
and referral information
to 500 victims of crime
1
The victim services Unit
staff will remain
available 24 hours per
day 7 days a week for
contact by
officers/deputies on all
Victim Rights Act crimes
The bi-lingual advocate
will remain available
while on call for all
translation needs for
victims of VRA crimes
and will respond
additionally as possible
and needed.
The Victim services staff
specialists will review
reports provided from
each agency on a daily
basis and attempt to
make a minimum of
1000 phone contact and
additional follow up
phone calls to victims of
crime.
Intended
Outcome/Impact
Data Collection
Timefra
Victims will have a
support system and
resources needed to
begin the process of
healing from the critical
event.
Civicore
July 01, ;
to June
2017
Victims of crime will
have access to a victim
advocate when needed.
Spanish speaking
victims will have more
access to an advocate
who is able to support
effective
communication with
officers who do not
speak Spanish
Google Calender used to
identify on call advocates
Civicore tracks translation
services and contact data
July 01,
to June 2
2017
The unit will be able to
identify all victims of
crime, even in the event
that contact was not
made to the unit at the
time of the incident and
provide services to all
crime victims
Civicore to track victim
contact information, VRA
requirements and assign
tasks
July 01,
2016 -Jun
30, 2017
e
016
0,
016
0,
e
5
GOAL 3: The Victim Services Unit will conduct training and have regular communication with the Law
Enforcement agencies that utilize the unit. Such education shall be focused on the law enforcement
responsibilities as defined in title 24 of the Colorado Revised Statutes and established protocol that
supports such compliance.
1
2
3
Objective
(list title of person
responsible)
On a quarterly basis, the
director of victims
services will make
contact with each
agency served
Bi-Monthly, one staff
advocate or volunteer to
ride along with an
agency served
The director of victim
services will offer annual
VRA update training for
all law enforcement
agencies served
Intended
Outcome/Impact
identify quality
assurance and
challenges and training
needs for the unit and
agency respectively
Maintain dialogue with
patrol officers and
increase awareness of
training issues and
expectations creating
an opportunity for more
effective response to
crime victims
Law enforcement will
be aware of current
legislative changes in
VRA and changes in
protocol to support VRA
compliance
Data Collection
Protocol changes resulting
in conversations and notes
on calendar
Calender and email
confirmation
Maintain marketing efforts
for classes and track
attendance numbers for
classes
Timeframe
July 01,
2016 -June 30
2017
July 01,
2016 -June 30
2017
July 01,
2016 -June 30
2017
GOAL 4:: Ensure there is a minimum of one staff advocate available at all times while utilizing well -
trained volunteers. All direct service providers shall be well versed in the requirements of VRA (see
C.R.S. 24-4.1-302.5)
Objective
(list title of person
responsible)
The director of victim
services will maintain the
calendar and ensure that
there is at minimum one
staff scheduled for on call
service. The director will
take note of any missed
and unreturned calls from
dispatch.
Intended
Outcome/Impact
Data Collection
Victims of crime and
officers will always
have a trained staff
member available for
on scene response or
questions for VRA and
or crises intervention
6
Weld VSU google Calender
and tracking of missed calls
from dispatch that are not
returned within a
reasonable time frame
Timeframe
July 01,
2016 -June 30
2017
2
VSU staff will develop
and implement a Victim
Advocate volunteer
recruitment campaign
The director of VSU will
communicate regularly
one on one with each
staff and each volunteer
to identify tools needed
for success, questions
and challenges. Director
shall make at least one
contact with the on duty
responder during every
shift when the director is
also on duty.
Grow the volunteer
team
A volunteer team who
has open access to the
director of victim
services allowing for
support, and guidance
resulting in volunteer
retention.
Maintain a roster and
maintain marketing
materials
Director to maintain records
to be kept in a confidential
file on behalf of volunteer
advocates.
July 01,
2015 -June 30
2016
July 01,
2016 -June 30
2017
10. QUALITY ASSURANCE PLAN: Describe the approach for evaluating the project in response
to the stated objectives, intended outcomes/impact and data collection.
The Weld County Victim Services Unit tracks data through the use of Clvicore. Civicore allows the
director to track VRA contacts, access data for follow up, assign tasks to staff and send out surveys to
clients and to officers. Additionally, contact is made daily to each direct service provider by a supervisor
to discuss cases and actions taken by advocates on those cases. Regular meetings with command staff
identifies challenges and suggestions for protocol changes for the unit and the director of victim services
will regularly email requests to command at agencies for feedback on quality and responsiveness of
services. Records are maintained respective of and within the agencies to document law enforcement
responsibilities for the VRA as supported and identified by the Weld Law Enforcement VSU. An online
google calendar is maintained identifying the contact information for the advocate responsible for direct
service at all times. Each staff was given a written skill assessment at hire and then provided the same
written skill assessment to be completed "open -book" style to identify level of understanding of the VRA,
job duties and expectations as well as protocol. These tests were discussed privately with each staff and
entered into their employee file. Each staff will be evaluated quarterly by their direct supervisor and
offered the opportunity to identify personal goals. The director of victim services regularly contacts
victims as a courtesy follow up to ensure questions are answered and resources given.
7
RE : VALE GRANT VICTIM ASSISTANCE AND LAW ENFORCEMENT
ATTEST : �j„�f � �1�0�� BOARD OF COUNTY COMMISSIONERS
Weld nt Clerk to the B ard WELD COUNTY , COLORADO
BY : ��- '
eputy Cle to t e B � Mike Freeman , Chair
,
JUN 2 0 2016
APPROVED AS T F �N 1 O � APPROVED AS TO SUBSTANCE :
�� � �
��Q - S� Att�. --
Controller Elected Official or Department Head
APP VED AS TO FORM : N �}
^��j � Director of General Services
� ,;u�+�--�
County Attorney
ozo�� - � � ToC� 1
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