HomeMy WebLinkAbout20160624.tiff RESOLUTION
RE: APPROVE PROMOTING SAFE AND STABLE FAMILIES (PSSF) PARTNERSHIP
PROJECT AGREEMENT AND AUTHORIZE CHAIR TO SIGN - CATHOLIC
CHARITIES AND COMMUNITY SERVICES OF THE ARCHDIOCESE DENVER WELD
REGIONAL OFFICE
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Promoting Safe and Stable Families
(PSSF) Partnership Project Agreement between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, and Catholic Charities and Community Services of the Archdiocese Denver
Weld Regional Office, commencing July 1, 2015, and ending June 30, 2016, with further terms
and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the PSSF Partnership Project Agreement between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the Department of Human Services, and Catholic Charities and Community
Services of the Archdiocese Denver Weld Regional Office be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 17th day of February, A.D., 2016, nunc pro tunc July 1, 2015.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: d40(444) p'ok,
Mike Freeman, Chair
Weld County Clerk to the Board �-- �-
' / I • — Sean P. Conway, Pro-Tern
BY: • f l, � ! •
De,' iy Clerk to th Board 1 '�"
. Cozad
AP" . • AS T• 'SRM: 1861 I ' �°c
w1 Sara Kirkmeye
county 'torney �IJ1�A1r���
Steve Moreno
Date of signature:
`''19
2016-0624
CC : 3/9 HR0087
on amt 1 34L
MEMORANDUM
DATE: February 1, 2016 1861' TO: Board of County Commissioners—Pass-Around
FR: Judy A. Griego, Director, Human Services
n � g
Z GCUNTY
RE: Weld County Department of Human Services' Annual
Promoting Safe and Stable Families(PSSF) Partnership
Project Agreement
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Departments Annual Promoting Safe and Stable Families
(PSSF) Partnership Project Agreement. This agreement will be entered between the
Department and Catholic Charities and Community Services of the Archdiocese Denver Weld
Regional Office. The project serves at-risk families in Weld County through the provision of
early intervention services focused on stabilizing and strengthening at-risk families thus
ensuring the safety, well-being and permanency of children.
To cover personnel costs of the County staff, Catholic Charities shall reimburse Weld County in
the amount of$3,744.00 per month, not to exceed $44,928.00 for the term of this agreement
which is July 1, 2015, through June 30, 2016. The PSSF database will be utilized to track the
services provided and to track the success of families receiving support through this project.
I do not recommend a Work Session. I recommend approval of this Agreement.
Approve Request
BOCC Agenda Work Session
Sean Conway
Steve Moreno ?tr
Barbara Kirkmeyer ?�
Mike Freeman
Julie Cozad
2016-0624
Pass-Around Memorandum; February 1, 2016 - Contract ID 344 Page 1
PSSF Partnership Project Agreement
THIS AGREEMENT, made and entered into this / day oje�2016, by and between the County of
Weld,State of Colorado,by and through the Board of County Commissioners of Weld County,on behalf of the
Weld County Department of Human Services, hereinafter referred to as"Weld County", and Catholic Charities and
4 Community Services of the Archdiocese Denver Weld Regional Office,also known as Catholic Charities, hereinafter
referred to as"CC."
WITNESSETH:
WHEREAS,Weld County and CC have identified a need for additional personnel resources in the areas of
prevention and education;and
WHEREAS,Weld County and CC are willing and able to commit personnel resources to the provision of
services according to the terms and conditions set forth herein.
WHEREAS,the Colorado Department of Human Services has awarded funding to CC through the
Promoting Safe and Stable Families Program(PSSF),which is guided and funded by the Federal Adoption and Safe
Families Act,Title IV-B,Sub-Part 2.
NOW THEREFORE, in consideration of the mutual promises and conditions contained herein,and for other
consideration of the sufficiency and receipt of which is hereby acknowledged,the parties hereto covenant and
agree as follows:
Proiect Description
1. The services described herein will in part be known as the Weld County Promoting Safe and Stable
Families(PSSF) Partnership Project,hereinafter referred to as the"Project". The Project is a collaborative
effort of Weld County and CC.
2. The Project will serve at-risk families in Weld County through the provision of early intervention services
focused on stabilizing and strengthening at-risk families thus ensuring the safety,well-being and
permanency of children.
3. "At-risk families"are defined as 1)families identified by community referrals and 2)homeless families
who reside at the Guadalupe Community Center(GCC). Of these families,80%will be identified as low-
income.
4. The Project will be cooperatively implemented and facilitated by the CC Family Advocate staff and the
Weld County Community Liaison staff.
Personnel
1. Engagement. Weld County and CC have collaboratively identified a need for additional personnel
resources in the areas of prevention and education. Weld County and CC have agreed to partially fund a
Weld County Community Liaison staff,hereinafter referred to as the"Employee",through the PSSF
Partnership Project.
2. Employment. The staff shall be an employee of Weld County. As such,the Employee will be subject to
the policies, rules, regulations,directives and orders of Weld County. The Employee will be subject to the
supervision of the Weld County Department of Human Services("WCDHS"),and shall work the same
scheduled hours as the WCDHS employees.
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3. Standards. The Employee shall provide all services pursuant to this Agreement in accordance with
applicable state and federal law,and any performance standards jointly established by Weld County and
CC. CC shall provide information to the Employee regarding what is necessary to facilitate performance of
its obligations to CC under this Agreement. If the Employee is required to be licensed or to act under the
supervision of a licensed person or entity during job duties performed by the Employee for CC, CC shall be
solely responsible for verifying such licensure or providing such required supervision.
4. Workplace. CC will provide a confidential workspace and access to internet, phone,and office supplies,as
may be required for the Employee to adequately perform the job duties at CC. If the Employee is
required, in the course of the Employee's duties,to deal with confidential information,cash or any high
value item,CC will institute procedures to safeguard such items. It shall be the sole responsibility of CC to
protect such valuables.
5. Qualification and Selection. The Employee will be selected by Weld County in accordance with Weld
County Human Resource qualifications. Weld County will verify skills and references with respect to the
employment of the Employee subject to this Agreement.
6. Employee Costs. Weld County shall be responsible for direct payment to the Employee of all personnel
costs associated with the Employee, including,but not limited to,salary, benefits,employment taxes,and
insurance.
7. Compliance with Laws and Record Maintenance. Weld County shall be responsible for compliance with all
laws concerning employee benefits and compliance with Immigration Reform and Control Act of 1986. In
addition,Weld County shall be responsible for completion, reporting and maintenance of payroll and
benefit records,and Weld County will be the W-2 Employer for purposes of record keeping.
8. Compliance with the Fair Labor Standards Act("FLSA"). Each party agrees to maintain records of actual
hours worked by the Employee during each pay period. Each Party agrees to comply with the FLSA.
9. Reimbursement of Costs. CC shall reimburse Weld County in the amount of$3,744.00 per month,not to
exceed$44,928.00 for the term of this Agreement.
10. Billing. Weld County shall issue an invoice on the first day of the month to CC for the amount due for the
previous month. CC agrees to pay the invoice in full within ten(10)calendar days of the date of the
invoice.
11. Excluded Parties List. For all contracts in excess of$25,000,CC or its associated entity shall obtain from
Weld County a certification that neither Weld County nor any of its principal employees are listed on the
General Services Administration's List of Parties Excluded from Federal Procurement or Nonprocurement
Programs.
12. Worker's Compensation Insurance. Weld County and CC will furnish and keep in force and effect during
the term of this Agreement workers compensation insurance as may be required by law and as may
concern the Employee. Upon written request,each party shall furnish a Certificate of Insurance verifying
coverage for workers'compensation.
13. Liability Insurance. Weld County and CC shall exchange evidence of insurance showing general liability
coverage in the minimum as set forth in the Colorado Governmental Immunity Act.
14. Contact Persons. The Contact Person for CC and the Contact Person for Weld County are each set forth
on Exhibit B attached hereto and incorporated herein. The designated Contact Person for each party may
be changed from time to time so long as notice of such change is provided to the other party,following
the procedure for Notices as set forth in this Agreement. Unless a formal notice is required as set forth in
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paragraph 29,any requirement of communication between the CC and Weld County shall be satisfied if
such communication is provided to the other party's Contact Person.
15. Supervision of Employee. CC will be responsible for all direct supervision and direction of the Employee
during the time the Employee works at the CC facility. CC shall communicate with Weld County
concerning any problems that might arise due to the Employee's performance at CC, and provide a
written report to the supervisor at Weld County who is in charge of supervising the Employee.
16. Employee subject to Weld County's policies. The Employee shall be subject to the authority,policies and
regulations of CC while work is performed at CC facilities, but the Employee shall also adhere to the rules,
regulations, procedures,and standards of Weld County at all times. Weld County may request, and CC
may provide,evaluation of the Employee's performance at CC to incorporate into Weld County's periodic
performance evaluations of the Employee.
17. Reporting Incidents. CC shall timely notify Weld County when the Employee has been involved in a
reported incident. Weld County shall have the opportunity to participate in any ongoing investigation and
shall have access to any oral or written reports or any other documentation related to the reported
incident. CC and Weld County shall cooperate in any investigation of a potentially liability-inducing
incident.
18. Employee Records. Weld County shall keep and maintain all records concerning employment of
Employee. No employment records concerning Employee's performance,salary,benefits,claims,or any
other records concerning Employee's employment whatsoever shall be kept or maintained by CC.
19. Periodic Meetings. During the term of this Agreement,arrangements shall be made for periodic meetings
between the Contact Persons of Weld County and CC to promote understanding of and adjustments to
any operation or activity involved herein.
20. CC Board Members. CC shall maintain,at its own expense,insurance for CC Board Members.
21. Compliance with HIPAA. Each party hereby expressly agrees to comply with any rules, regulations and
policies implementing HIPAA requirements whether now or hereafter existing. CC and Weld County agree
to execute Business Associates Agreements as may be determined to be necessary.
22. Compliance with ADA. Each party hereby expressly agrees to comply with any rules, regulations and
policies implementing the Americans with Disabilities Act requirements whether now or hereafter
existing.
23. Term. The term of this Agreement shall be from July 1,2015,through June 30,2016.
24. Termination. Weld County or CC may terminate this Agreement upon giving the other party thirty(30)
days prior written notice. In the event of termination,CC shall promptly provide to Weld County all
information necessary for payment of any outstanding compensation. Neither party shall have any
further obligations after the effective date of termination,except for such obligations that(i)accrued
prior to the effective date of termination,or(ii)are expressly stated herein to extend beyond the effective
date of termination.
25. Default. Except in situations when termination is the appropriate action pursuant to paragraph 24,each
party shall promptly notify the other party of actions that have caused, in the notifying party's opinion,a
default or breach of any term or provision of this Agreement. If such default or breach is not cured within
30 days after the delivery of such notice,the notifying party may,at its election,declare this Agreement
terminated,or proceed to seek any remedies to which it may be entitled under the law,or both.
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Any waiver by either party of any term or provision of this Agreement at any one time shall not constitute
a waiver of any other or all provisions.Any waiver of any part or provision of this Agreement at any one
time shall not constitute a waiver for all times.
26. Parties'Relationship. The parties to this Agreement intend that the relationship between them
contemplated by this Agreement is that of independent entities working in mutual cooperation. CC
employees or agents are not to be considered Weld County employees for any purpose and said persons
may not hold themselves out as employees or agents of Weld County or otherwise make any
representation or commitment on behalf of Weld County. With the limited exceptions as stated in this
Agreement,Weld County employees or agents are not to be considered employees of CC for any purpose
and said employees may not hold themselves out as employees or agents of CC or otherwise make any
representations or commitments on behalf of CC. Except for the payments as stated in this Agreement,
neither party shall be in any way required to provide any pecuniary benefits,salaries,wages or fringe
benefits to employees of the other party.
27. Indemnification. CC shall indemnify and hold Weld County harmless from all claims,actions,penalties,
liabilities,damages,or expenses,including reasonable attorney's fees and other costs of defense or
settlement,legal or equitable, made against or suffered by Weld County arising out of or related to the
action or omission of any CC employee while performing services for or under the auspices of CC,or
arising out of or assumed by CC under this Agreement or CC's failure or alleged failure to perform such
duties.
The indemnities and assumptions of liabilities and obligations herein provided for shall continue in full
force and effect notwithstanding the expiration or termination of this Agreement. Notwithstanding any
provision in this Agreement to the contrary,however, neither party waives any immunities to which they
are entitled pursuant to law.
28. Confidentiality. Subject only to statutory exceptions applicable to criminal investigations and
proceedings,Weld County or CC shall,during and after the term of this Agreement,keep confidential all
information relating to this Agreement and shall utilize their best efforts to prevent and protect such
information from unauthorized disclosure by their employees and agents. Weld County and CC shall
further not use or allow their agents or employees to use any information to the competitive
disadvantage of or in any way which is detrimental to either party.
29. Notices. All notices and other communications required or permitted under this Agreement shall be given
in writing and shall be delivered in person or sent by registered or certified mail,postage prepaid, return
receipt requested,as follows:
a. If to CC: Larry Smith, President/Chief Executive Officer
Catholic Charities and Community Services of the
Archdiocese Denver Weld Regional Office
4045 Pecos Street
Denver, CO 80211
b. If to Weld County: Judy A.Griego, Director
Weld County Department of Human Services
315 N. 11th Avenue
Greeley,CO 80631
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30. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the
parties with respect to its subject matter and supersedes all prior agreements or understandings,whether
written or unwritten,with respect to the same subject matter.
31. Amendment. This Agreement may not be amended or modified except by a written instrument executed
by all parties to this Agreement.
32. Heading and Counterparts. The headings contained in this Agreement are inserted solely for the ease of
reference and shall not in any way affect the meaning or interpretation of this Agreement.This document
may be executed in two or more counterparts,each of which may be deemed an original.This Agreement
will take effect when a single original or counterpart copies are executed by each party.
33. Applicable Law. This Agreement shall be controlled,construed,and enforced in accordance with the laws
of the State of Colorado and the rules and regulations issued pursuant thereto. Any provision of this
Agreement whether or not incorporated herein by reference which provides for arbitration by any extra-
judicial body or person or which is otherwise in conflict with said laws, rules and regulations shall be
considered null and void. Nothing contained in any provision incorporated herein by reference which
purports to negate this or any other special provision in whole or in part shall be valid or enforceable or
available in any action at law whether by way of complaint,defense or otherwise.
It is further agreed by both parties that any causes of action arising out of this Agreement shall be venued
in the courts of Weld County,Colorado,to the extent that those courts are reposed with subject matter
jurisdiction. Both parties agree to submit themselves to the personal jurisdiction of those courts.
34. Severability. It is the intention of the parties that the provisions of this Agreement shall be enforced to
the full extent permissible under the laws and public policies applicable to this Agreement. If any
provision of this Agreement is held to be unenforceable for any reason,this Agreement shall be construed
and enforced without such a provision,to the extent this Agreement is capable of execution within the
original intent of the parties.
35. Further Assurances. The parties shall, upon request,execute,deliver and/or furnish all such documents
and instruments,and do or cause to be done all such acts and things as may be reasonable to effectuate
the purpose and intent of this Agreement.
36. Assignment. This Agreement may not be assigned without first obtaining the consent of the non-
assigning party.
37. Compliance with Public Office Laws. The signatories hereto agree that they are familiar with Section 18-8-
301 C.R.S.,et.seq., (Bribery and Corrupt Influence)and Section 18-8-401 C.R.S.,et.seq. (Abuse of Public
Office),as amended,and that no violation of such provisions is present. The signatories hereto state that
to the best of their knowledge,no State employee has any personal or beneficial interest whatsoever in
the service or property described herein.
38. Required Approval. This Agreement shall not be deemed valid until it shall have been approved by any
and all necessary and required entities.
39. Budget Constraints. Nothing in this Agreement shall be construed to require the Board of County
Commissioners for Weld County to provide funding not already budgeted for the applicable fiscal year.
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40. No Third Party Beneficiary Enforcement.It is expressly understood and agreed that enforcement of the
terms and conditions of this Agreement,and all rights of action relating to such enforcement,shall be
strictly reserved to the undersigned parties,and nothing contained in this Agreement shall give or allow
any claim or right of claim whatsoever by any other person not included in this Agreement.It is the
express intention of the undersigned parties that any entity,other than the undersigned parties,receiving
services or benefits under this Agreement shall be deemed an incidental beneficiary only.
IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the day first written above.
COUNTY: •
66
ATTESTddat{/t) BOARD OF COUNTY COMMISSIONERS
Weld County Clerk to th-Board WELD COUNTY,COLORADO
By: 1.�.J 1!%?. i� , ♦ 0 0 I.LVL-��..putt'Clerk to�: :� - Mike Freeman,Chair •
FEB 1,72016
tarttA.PA—a‘
` leS•• ~, CONTRACTOR:• �tirr✓"✓ Catholic Charities and Community Services of the
Archdiocese Denver Weld R gro—n1 Office
4045 Pecos Street
Denver,CO 0211
By:
Y7+/Ar..r;rc:.., G.c=
Date: //We-
•
6
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EXHIBIT A
SCOPE OF SERVICES
A. Types of Services to be Provided
The Employee will:
1. Refer families to educational and parent training classes(1-2-3 Magic and Family Rules)at the
Parent Education Center.
2. Assist families in accessing benefit programs such as SNAPS,TANF and Child Care Support.
3. Provide families the opportunity to participate in the Fatherhood Program.
4. Provide families with referrals to community resources through the Community Resource Lists
maintained by Weld County staff.
5. Be available eight(8)to ten (10)hours per week at the Guadalupe Community Shelter to consult
with and train shelter staff on issues related to child safety,well-being and permanency,and
assist in team staffings as needed.
6. Service as the team consultant for at-risk adoptive/kinship families.
B. Additional Services
Weld County and CC will jointly provide Family Advocacy services through:
1. Education,support groups and peer support,which will teach families to self-advocate when
dealing with community agencies,schools,the court system,and other entities.
2. The Project itself,through which Weld County and CC share education,training,and expertise.
C. Service Time Frames
The Employee's time will be split 75/25;75%at Weld County and 25%at CC.
D. Tracking
The PSSF database will be utilized to track the services provided and to track the success of families
receiving support the Project.
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EXHIBIT B
CONTACT PERSONS
For the purpose of this Agreement,the individuals identified below are hereby designated representatives
(Contact Persons in accordance with paragraph 14)of the respective parties. Either Contact Person may from time
to time designate in writing a new or substitute representative(s):
For Weld County: Heather Walker,SS Manager IV
Adult Protection and Child Welfare Division Director
315 A. N. 11th Ave
Greeley,Co 80631
(970)352-1551,ext.6218
walkerhd@weldgov.com
For CC: Enita Kearns-Hout, Regional Director
Catholic Charities and Community Services of the
Archdiocese Denver Weld Regional Office
1442 North 11th Avenue
Greeley,CO 80631
(970)347-8721
ekearns-hout@ccdenver.org
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