HomeMy WebLinkAbout20160563.tiff Esther Gesick
From: noreply@weldgov.com
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To: CM-ClerktoBoard;Tina Powell;CM-Communications-DeptHead
Subject Fast Tracked Contract ID(7491) / 4°1 ?/—e,e21,te-,tContract#7491 has been Fast Tracked to CM-Contract Maintenance.
You will be notified in the future based on the Contract information below:
Entity Name:NEW RAYMER/STONEHAM FIRE PROTECTION DISTRICT Contract Name:REGIONAL COMMUNICATIONS
USER AGREEMENT Contract Amount:$0.00 Contract ID:7491 Contract Lead:TPOWELL
Department:COMMUNICATIONS
Review Date:4/1/2024
Renewable Contract:YES
Renew Date:4/1/2024
Expiration Date:
Tyler Ref#:
Thank-you
1 020/(0—o,5— 3
RESOLUTION
RE: APPROVE TWENTY-FOUR (24) REGIONAL COMMUNICATIONS USER
AGREEMENTS WITH VARIOUS PROVIDERS AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with twenty-four(24) Regional Communication
User Agreements between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Public Safety
Communications, and the various providers, as follows, commencing January 1, 2016, and ending
December 31, 2016, with further terms and conditions being as stated in said agreements, and
1. City of Evans
2. Town of Eaton
3. Town of Hudson
4. Town of Firestone
5. Town of Kersey
6. Town of LaSalle
7. Town of Nunn
8. Town of Platteville
9. Town of Windsor
10. Ault Police Department
11. Milliken Police Department
12. Ault Fire Protection District
13. Briggsdale Fire Protection District
14. Evans Fire Protection District
15. Frederick and Firestone Fire Protection District
16. Fort Lupton Fire Protection District
17. Front Range Fire Authority
18. LaSalle Fire Protection District
19. New Raymer-Stoneham Fire Protection District
20. Platte Valley Fire Protection District
21. Hudson Fire Protection District
22. Mountain View Fire Protection District
23. Southeast-Weld Fire Protection District
24. Windsor-Severance Fire Protection District
WHEREAS, after review, the Board deems it advisable to approve said agreements,
copies of which are attached hereto and incorporated herein by reference.
ir 2016-0545 thru 0568
RE: TEN REGIONAL COMMUNICATION USER AGREEMENTS WITH VARIOUS PROVIDERS
PAGE 2
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the twenty-four(24) Regional Communication User Agreements between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Department of Public Safety Communications, and the various
providers as listed above be, and hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreements.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 8th day of February, A.D., 2016.
BOARD OF COUNTY COMMISSIONERS
d40240tiWELD`COUNTY, COLORADO
ATTEST: � �;� �1nMike Freeman, Chair
Weld County Clerk to the Board n
• Sean P. Conway, Pro-T-m
BY:
De Clerk to t e Board
u ie A. Cozad
41
APP D M t ,'"e• .0
rbara Kirkmeyer }-114-14/
ttorney /1/W
" Steve Moreno
Date of signature: 31 I
2016-0545 thru 0568
CM0024
WELD COUNTY REGIONAL COMMUNICATIONS
USER AGREEMENT
1. PROVISION OF SERVICES BY THE COUNTY:
a. The County,through the WCRCC, shall provide the following public safety dispatch services:
i. Emergency 911 call answering;
ii. Police,fire and EMS CAD/radio dispatching;
iii. NCIC/CCIC channel clearances; and
iv. After-hour notifications for police, animal control involving concerns for public safety, fire,
EMS,water and sewer,risk management,and public works.
b. The public safety dispatch services listed in 1(a) shall be provided to the City/Town/District 24
hours per day, seven days a week.
c. If the City/Town/District desires additional emergency services beyond those described herein, it
may request such services from the County. It shall be in the sole discretion of the County whether
to accommodate such requests and any additional services provided shall be the subject of a separate
agreement.
2. REQUIREMENTS OF THE CITY/TOWN/DISTRICT
a. City/Town/District must show annual maintenance records of all Subscriber units no later than
December 31St of current year and every year thereafter to include subscriber ID# and date of
maintenance to the Director of Public Safety Communications.
b. City/Town/District must show New Hire and Annual employee Radio Subscriber Unit Training
documentation no later than December 31St of current year and every year thereafter to include Name
of employee, date of training and current Radio Template to the Director of Public Safety
Communications. (See Appendix A for training content)
3. COST FOR DISPATCH SERVICES.
The County shall determine costs to be paid by the City/Town/District for dispatch services based upon
the following methodology:
a. The county shall determine costs to be paid by the City/Town/District for dispatch services based
upon the following methodology:
• Allocation of costs will be charged based upon utilization of services that drives costs,which are
dispatched calls.
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• Call volume will be averaged over the prior four years to avoid an entity from having a spike in
costs due to an extraordinary event, such as a tornado.
• Cost for police dispatch and fire dispatch are different based upon the number of dispatch
positions to handle the call volume. Therefore, costs will be prorated between fire and law based
upon the percentage of the number of dispatch law and fire consoles.
• The total budget for operations for the Weld County Communication Center (WCRCC) shall be
determined annually. From the total for operational costs the amount reimbursed by the Weld
County E911 Authority for operations will be subtracted to determine a net cost of operations for
the WCRCC to be allocated to user agencies. The net operating costs for the WCRCC shall be
allocated between law and fire agencies based upon the number of dispatch positions for law and
the number of dispatch positions for fire divided by each of the total respective type of calls to
arrive at a cost per call for each type of call (law or fire).
• The total cost for infrastructure depreciation for the Weld County Communication Center
(WCRCC) shall be determined annually. From the total cost of infrastructure depreciation the
amount attributed to infrastructure depreciation for the Weld County E911 Authority will be
subtracted to determine a net cost of infrastructure depreciation for the WCRCC to be allocated
to user agencies. The net cost of infrastructure depreciation for the WCRCC shall be allocated
between law and fire agencies based upon the number of dispatch positions for law and the
number of dispatch positions for fire divided by each of the total respective type of calls to arrive
at a cost per call for each type of call, similar to the operational costs.
• The costs per call type (law or fire) will be multiplied times the call volume averaged over four
years for each law and fire agency to determine the total operational cost and cost for
infrastructure depreciation for each agency annually.
• From the above process the total annual costs for operations and infrastructure depreciation (less
the amount allocated to the E911 Authority) allocated to each law and fire agency will be
determined. Starting in 2016 each law and fire agency shall pay ten percent (10%) of the total
costs for operations and infrastructure depreciation allocated to each law and fire agency, in 2017
twelve and one-half percent (12.5%), in 2018 fifteen percent (15%), in 2019 seventeen and one-
half percent(17.5%)and in 2020 and beyond twenty percent(20%).
b. If the City/Town/District requests or requires additional emergency services above the current
service level as described in 1(a), the City/Town/District will pay for the additional services in their
entirety above and beyond any allocation from the adopted methodology.
c. The cost basis for public safety dispatch services for the following year will be provided to the
City/Town/District by June 1 of each year.
d. The County reserves the right to periodically review the cost allocation methodology and make any
appropriate changes to the cost allocation methodology. Any such approved changes to the cost
allocation shall modify the cost allocation terms of this Agreement and be imposed pursuant to the
terms of this Agreement. If the cost allocation methodology change is uniformly applied to all like
users no amendment to this agreement is required.
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4. TERM: The term of this IGA shall be from January 1, 2015, to and until December 31, 2015, and shall
continue for successive one year periods thereafter, unless terminated sooner by either party by giving to
the other notice of termination at least 180 days prior to the projected date of termination. Or a mutually
agreed upon date.
5. ENTIRE AGREEMENT: This writing constitutes the entire agreement between the parties hereto
with respect to the subject matter herein, and shall be binding upon said parties, their officers,
employees, agents and assigns.
6. NO WAIVER OF IMMUNITY: No portion of this IGA shall be deemed to constitute a waiver of any
immunities the parties or their officers, employees, or agents may possess, nor shall any portion of this
IGA be deemed to have created a duty of care which did not previously exist with respect to any person
not a party to this IGA.
7. NON-APPROPRIATION: Financial obligations of the parties imposed under this IGA and payable
after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and
otherwise made available. By execution of this IGA, the parties do not warrant that funds will be
available to fund this IGA beyond the current fiscal year and no portion of this IGA shall be deemed to
create an obligation on the part of the County to expend funds not otherwise appropriated in each
succeeding year.
8. NON-LIABILITY: The City/Town/District agrees that in no event shall the County be liable to the
City/Town/District due to any stoppage, delay, or any impairment in the provision of dispatch services
pursuant to this IGA where such stoppage, delay, or impairment result from acts of God, fire, war, legal
or equitable proceeding, or any other cause which is outside the control of the County.
9. INDEMNITY. To the extent authorized or limited by law, the City/Town/District agrees to indemnify,
defend, and hold the County, its officers, employees, and agents, harmless from and against any and all
claims, suits, expenses, damages, or any injury to persons, entities, or property arising from any and all
acts, omissions, or failures to act by the City/Town/District, its employees, officers, and agents,
occurring from the point of receiving public safety dispatch services pursuant to this IGA. To the extent
authorized or limited by law, the County agrees to indemnify, defend, and hold City/Town/District, its
officers, employees,and agents,harmless from and against any and all claims, suits, expenses, damages,
or any injury to persons, entities, or property arising from any and all acts, omissions, or failures to act
by the County, its employees, officers, and agents, occurring from the provision of public safety
dispatch services pursuant to this IGA.
10. NO THIRD PARTY BENEFICIARY ENFORCEMENT. It is expressly understood and agreed that
the enforcement of the terms and conditions of this IGA, and all rights of action relating to such
enforcement, shall be strictly reserved to the undersigned parties and nothing in this IGA shall give or
allow any claim or right of action whatsoever by any other person not included in this IGA. It is the
express intention of the undersigned parties that any entity other than the undersigned parties receiving
services or benefits under this IGA shall be an incidental beneficiary only.
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A
IN WITNESS WHEREOF,the parties hereto have signed this Agreement this I day of
2014 .
CITY/TOWN/DISTRICT:
By: N e.c4,34.1„..wis4v,AL6m ;rt Pn.AfeetivAIX54. Date -R ol0
aa
Name: t 18.4-$t,oilt
Title: `boo,fbcro, Ftes,-ett
WELD COUNTY:
ATTEST: dduw1 G 4-do;e4. BOARD OF COUNTY COMMISSIONERS
Weld • ty Clerk to the :oard WELD COUNTY,COLORADO
BY: ' ' . . i 1 -1R4a.ter•--
Deputy Cl k to the Bo �� �1� Mike Freeman, Chair FEB Q 8 2016
APPROVED AS TO F ►�t'�IN � APPROVED AS TO SUBSTANCE:
Control er ". /Elected Official or Department Head
APPROVED AS TO FORM:
County Attorney
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020/6- acL6
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