HomeMy WebLinkAbout20151021.tiff �
RECEIVED
,�,, F��� APR 1 5 2016
� . � ` MEMORANDUM OMMISS ONER�
•.�..r-�'�.
�`^`-C p-�N 7 Y TO: Clerk to the Board DATE: April 14, 2016
FROM: Josh Holbrook, Inspection Supervisor
SUBJECT: BOCC Agenda
RE: Bid #1500095
Doc #2015-1021
Contract Agreement Extension/Renewal with Varra Companies, Inc.
Extension of Agreement from June 8, 2016, to June 7, 2017.
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BOARD OF COUNTY COMMISSIONERS
REVTEW/WORK SESSION REQUEST
RE: 2016 Chip Seal Aggregate Supply(3/8")
DEPARTMENT: �LD GC)UNT�€'PTKJ�3,�C 1�V�.?RIC� DATE 4}11,2(�16
PERSON REQUESTING: Joshua Holbrook,Weld County Public Works
Brief descriptioo of the problem/issue:
The Varra Companzes,Inc Agreernent may be extended from.iune 8, 2016,to June 7, 2Q17, as permitted by the contract.
This ex€ensian wtaultl be in the sccc��d(2rt�i)y�ar c��a possible i3�iree-y�ear term limit. The ��ntract als��1[ows for yearly
rate ad,�us#r���nts �,�sed upon the Llenver-}�vul�er-Greeley CPt ind�ex,which is a 1.176% in�rease. �arr�did request an
inc�ase f�r the suppty of 3/8" ��ips. `T'h+� increase v+ras from $i2,�10 a ton in 2015 to $12.1�� a ton in 2016 (1.176%
increase). The total contract amount would be$84,980.Od,which is under the budget amount for 2015.
Varra was awarded this contract in 2015 as the low bid vendor and the department has been satisfied with their prodnct.
What optious exist for the Board? (Include conset�nences,impacts,costs,etc.of options)
The Board may either approve or deny the contract ir�rcer�aUextension.
Recommendation to the Board:
Public Works recommend's the approval of the Contract extension/rencwal to Varra Companies, Inc under the 3/8" Chip
Seal Aggregate Suppiy Contract.
A rove Schedule
�.ec�or�r�.endatian Work Session Comments
Mi[ce Freeman ,Charr #''�"�'
Sean P. Conway,Pro-Tem
... . ���n nU145 '.+�
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Julie A.Cozad ����� ` ��, �
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Barbara Kirkmeyer
p —�-�--__-
Steve Moreno �d �
cc: Jay McDonald
Curtis FIall
Neal Bowers
Mona Weidenketler
Janet Lundquist
Attachment�:
2026 Contract Agreement extensionlrenewa!
2016 Bid Schedule
2015 vs.2016 Cost comparison
2016 Certificate of liability insuranee
:�,,�- CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN
THE WELD COUNTY DEPARTMENT OF PUBLIC WORKS
I-1 ` AND VARRA COMPAINES, INC.
This Agreement Extension/Renewal("Renewal"),made and entered into 9 day of June,2016,by and between the Board of
Weld County Commissioners,on behalf of the Weld County Department of Public Works,hereinafter referred to as the
"Department",and Varra Companies,Inc,hereinafter referred to as the"Contractor'.
WHEREAS the parties entered into an agreement on June 8,2015(the"Originai Agreement"),identified as document
B#1500095/2015-1021 �
WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the
Original Agreement,which is incorporated by reference herein,as well as the terms provided herein.
NOW THEREFORE,in consideration of the premises,the parties hereto covenant and agree as follows:
• The original Agreement will end on June 7,2016.
• The parties agree to extend the Agreement for an additional one year period,which will begin lune 8,2016,and will end on
June 7.2017.
�
• The Renewal,together with the Agreement,constitutes the entire understanding between the parties. The following
change is hereby made to the Contract Documentr.
1.This extension will be the second year of a possible three year contract
2.The 2015 Bid Schedule of the contact shall be replaced by the attached 2016 Bid Schedule,which is incorporated herein.
3. The total contract amount not to exceed$84,980.00.
• All other terms and conditions of the Original Agreement remain unchanged. '
IN WITNESS WHEREOF,the parties hereto have duly executed the Agreement as of the day,month,and year first above written.
CONTRAROR:
. � t _
E _A��,�'l I�ESiCJ.�� APPROVED AS TO SU C :
Pri e
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Si ture Ele t O ic r Department Head
ATTEST: ,�/�� �/. ��
APPROVE S T UN ING: Weld C Clerk to the Bo rd �° ��
Controller BY'
1�� �
BOARD OF COUNTY COMMISSIONERS �
ROVED A O FORM:� I WELD COUNTY,COLORADO �n p y�
�/ �./ ]l��
Count A e /Y �U 1 `�-�.��I.P.� �
y � Y _ �/�,
't� ��Q Mike Freeman,Chair APR Q 0 2016
v�
Director of General Services
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2016 BID SCHEDULE
Chip Seal Aparepate Supplv 3/8"for Varra Companies.Inc
ITEM# ITEM QUANTITY UNIT PRICE PER CONTRCT GRAVEL PIT LOCATION AND
UNIT PRICE NAME
703.05 3/8"Chips 7,000 Ton �VZ � ���1 4�`i"t�? ��-�� ���'
� ]
Prices will include ali labor and equipment cost necessary to crush,stockpile and load material for use. Bidder must
include the name and location of gravel pit,where material will be picked up.
BID SUMMARY .
I certify that the above quotation is exclusive of any federal excise taxes and all other state and local taxes.
I further certify that the items offered for intended use by Weld County will meet all specification.
.----.
FIRM NAME: �i�1 �'Y�+ I�I C.�7
BUSINESS ADDRESS: � .E�
CITY,STATE,ZIP CODE: �i�. � � J � �....� �'� �lC"
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TELEPHONE NO.:�C-�7 y ��'4� � �t�G�-J t EMAIL�CCV��T?1�1•I�d'I��" C�°I"����{�-�S r�.L��'�
TAXPAYER I.D#.:
BY: / ��'' '
TITLE: •
DATE: � ` iCI�C�� ��� Z.�'��C
WELD COUNT YIS EXEMPT FORM CLOLORADO SALES TAXES. CERTIFICATE OF EXEMPTION NO. 98-03551
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DATE(MMIDD/YYYI� �
ACORDTN CERTIFICATE OF LIABILITY IIdSURANCE a�o��zo�s �
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS �
CERTIFICATE DOES NOT AFFIRMATtVELY OR NEGATNELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES �
BELOW.THIS CERTIFICATE OF tNSURANCE DOES NOT CONSTITUTE A CONTRACT BE7WEEN THE ISSUING fNSURER(S},AUTHORIZED �
REPRESENTATIVE OR PRODUCER,AND THE CERTfFICATE HOLDER. _
IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the poticy(ies)must be endorsed.if SUBROGATION(S WAIVED,subject to �
the terms and conditions of the policy,certain policies may require an endorsemerrt.A statement on this certificate does not confer rights to the �
certificate holder in lieu of such endorsement(s). 3
�
PROWCER �
Holmes Murphy-Colorado PHONE 515 223-6800 �
ac No�c: ______ ac wo: 4
7600 East Orchard Rd,Ste 330 e-e�aa fi
$OUtII ADDRESS: z
INSURER S)AFFORDMG COVERA6E NAIC M �
Greenwood Village,CO 80711 Phoenix Insurance Com an 25623 �
INSURER A: P Y
INSURED iNsur�R e:Travelers Property Casualty Co. 3935T �
Varra Companies,Inc. �
8120 Ga e Street ir+sur�rec:Travelers Indemnity Co of Ameri 25666 �
g CaHin S ecial Insurance Com 15989 �
Frederick,CO 80516 INSURER D: P tY p �
�r,su�R e:Charter Oak Fire Insurance Comp 25615 �
INSURER F• �
COVERAGES CERTIFICATE NUMBER: REYISION NUMBER: �
�
THIS IS TO CERTIFY THAT THE POUCIES OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO THE INSl�2ED NAMED ABOVE FOR THE POLtCY PERIOD �
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CdNTRACT OR O7HER DOCUMENT WtTH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY TF� POlIC1ES DESCRIBED HEREIN IS S(�.lECT TO ALL THE TERMS, �
IXCLUSIONS AND CONDtTIONS OF SUCH POUCIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. �
INSR TypE pp INSURANCE D UB POLICY EFF POL�Y EXP LiMRS
LTR NSR NfVD POLICY NUMBER M MMID
p c�new►�une�un x x 6306A65d550PHX15 d/01l20751Q/01/207 EACHOCCURRENCE s100Q000 �
X C�AMERGALGENERAlL1ABILfTY �����j�ENT�ED� S$OOOOO �
CWMS•MADE DX OCCUR MED D(P(Atry ate penon) a 10 000 �
�Rsow�&n�v INJURY $1 OOO OOO �
GENERALAGGREGATE S4 OOO�OOO �
GEN1 AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG i 2 OOO,OOO �
POI.ICY X P� X LOC ; �
E AUTOMOBILE LIABILITY x x 8106A650550COF15 Q/OU2015 10/01/207 �Ba��tSINGLE LIMIT ��pp0,000 �
X ANY AUTO 66DILY INJURY(Pet persan) i =
ALL OWNED SCHEDULED BODILY INJURY(Per acddent) $ �
AUT0.S MfTOS �'
X HIREDAUTQS X ���ED PROPERTYDAMAGE �
AUTOS Per acxcx.ident S a
a S�
�
g X uMeRe�u►uas X occuR CUP6A650550TIL15 0/01/201510/01/201 EACHOCCURRENCE a5000000 �
EXCESS LIAB CWMS-MADE AGGREGATE SS OOO OOO �
DED X RETENTION S�OOOO i �
C WORKERSCOMPENSATION x U65D76843615 0/01/201510l01/201 J( �STATU- OTH- �F
AND EMPLOYERS'UA�LITY Y�N �
ANY PROPRIETORIPARTNER/EXECUTNE E.L.EACH ACCIDENT E'I OOO OOO `
OFFlCER/MEMBER EXCLUDED? a N/A �
(AAantlatory in NH) E.L DISEASE-EA EMPLOYEE 3� OOO OOO �
If pes,describe under "
DESCRIPTION OF OPERATIONS bebw E.L.DISEASE-POLICY LIMIT a1�OOO�OOO ��
D ProfesslPollut CPL979171016 Q/01/2015 10/01/201 1,000,000 claim/agg �
�
DESCRIPTION OF OPERATIONS/LOCATIONS f VEHICIES(Attach ACORD 10�,Addltional Remarks Schedule,H more apace is requtred) �
REF: 2016 chip seal aggregate supply �
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CERTIFICATE HOLDER CANCELLATION `
a
W@ICI COUn SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE �
ty THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIUERED IN
Dept of Public Works ACCORDANCE WITH THE POLICY PROVISIONS.
1111 H Street
Greeley�C.� 8�632-07Jr8 AUTHORIZED REPRESENTATIVE
�"�d' ��
O 1988-2010 ACORD CORPORATION.All rfghts reserved.
ACORD 25(2010/05) 1 of 1 The ACORD name and logo are registered marks of ACORD
#S1996431M159874 HANL1
a
� �' MEMORANDUM
� �
� TO: Clerk to the Board DATE: October 5, 2015
.
COLORADO FROM: Neal Bowers, Public Works
SUBJECT: Varra Companies - Certificate of Liability Insurance
RE: Doc #2015-1021
Bid#B 1500095
(2015 Chip Seal Aggregate Supply)
Attached is an updated Certificate of Liability Insurance on Varra Companies, Inc. for County
records. Insured from 10/1/201 S to 10/1/2016. R E C✓E I V E D
O�T {� 6 2���
WELD COUNTY
COMMISSIONFR�`
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�. Client#:33752 VARCOMPC
DATE(MM/DDNYYY)
ACO.RDTM CERTIFICATE OF LIABILITY INSURANCE 10/01/2015
TKIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to
the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
NAME:
Holmes Murphy-Colorado PHONE FAX
7600 East Orchard Rd,Ste 330 E-MAILo,E"t:515 223-6800 aic,No:
ADDRESS__... ------------- -------
SOUtFI INSUREfl(S)AFFORDING COVERAGE IAN C#
Greenwood Village,CO 80111 ,NsuRER A:phoenix Insurance Company 25623
INSURED iNsuRER B:Travelers Property Casualty Co. 39357
Varra Companies, Inc. iNsuReR c:Travelers Indemnity Co of Ameri 25666
8120 Gage Street
Frederick,CO 80516 �NsuREa o:Catlin Specialty Insurance Comp 15989
�r,suaea e:Charter Oak Fire Insurance Comp 25615
INSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PER�OD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS
LTR INSR WVD POLICY NUMBER MM/DD/YVYY MM/DD/YYY
A GENERAL LIABILITY X X 6306A650550PHX15 10/01/2015 10/01/201 EACH OCCURRENCE $1 000��Q
X COMMERCIAL GENERAL LIABILITY PREMISES�EaEoNccur°nce $300 OOO
CLAIMS-MADE � OCCUR MED EXP(Any one person) $1����
PERSONAL&ADV INJURY $��OOO�OOO
GENERALAGGREGATE $4�000�000
GEN'L AGGREGATE LIMIT APPLIES PER: PFiODUCTS-COMP/OP AGG $2�000�000
POLICY X PR� X LOC $
JECT
E AUTOMOBILE LIABILITY X X 8106A650550COF15 10/01/2015 10/01/201 COMBINED SINGLE LIMIT 1 000 000
Ea accident $ > >
X ANY AUTO BODILY INJURY(Per persan) $
ALL OWNED SCHEDULED BODILY INJURY(Per acciden[) $
AUTOS AUTOS
X HIRED AUTOS X NON-OWNED PROPERN DAMAGE $
AUTOS Per accident
$
--- -_ __---------- -- -- --------- ----.. .__-- _ __
B �( UMBRELLALIAB X OCCUfi CUP6A650550TIL15 10/01/2015 10/01/201 EACHOCCURRENCE $rj���0�0
EXCESS LIAB CLAIMS-MADE AGGREGATE $�J OOO 000
DED X RETENTION$�OOOO $
`+ WORKERSCOMPENSATION x UB5D76843615 10/01/2015 10/01/201 X W RYLIMI'f E�RH
AND EMPLOYERS'LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N E.L.EACH ACCIDENT $� 000 000
OFFICER/MEMBER EXCLUDED? � N/A
(Mandatory in NH) F.L.DISEASE-EA EMPLOYEE $1,000,000
If yes,describe under
DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $�,OOO�OOO
D Profess/Pollut CPL979171016 10/01/2015 10/Oy/201 1,000,000 claim/agg
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if more space is requiredj
REF: Project-Bid B1500095 The following are additional insureds on General Liability if required by
written contract and coverage applies as respects work performed by the insured for the additional insured.
All terms and conditions of the policy apply.The general liability coverage is primary and non-contributory
per the policy terms and conditions when required by written contract.Additional Insured:Weld County, Dept
of Public Works Additonal insured is included on automobile liability only to the extent they meet the
(See Attached Descriptions)
CERTIFICATE HOLDER CANCELLATION
W�ICI COUMy PUbI1C WOI'kS �� �,��,;i'-j�tl�,� SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DE�IVERED IN
Pavement Management ACCORDANCE WITH THE POLICY PROVISIONS.
1111 H Street
P O BOX 7JrH AUTHORIZED REPRESENTATIVE
Greeley,CO 80632-0000 � ���
�O 1988-2010 ACORD CORPORATION.All rights reserved.
ACORD 25(2010/05) y pf 2 The ACORD name and logo are registered marks of ACORD
#S160528/M159874 HANL7
DESCRIPTIONS (Continued from Page 1)
definition of an insured in the policy,which provides in pertinent part that an insured includes anyone
liable for the conduct of an insured but only to the extend of that liability.All coverage terms,
conditions and exclusions of the policy apply.Consult the policy to determine the extent of coverage if
any.The workers compensation,general liability,auto liability and umbrella policies include a waiver of
subrogation in favor of the additional insured only if required by written contract.Cancellation to
additional insured is 30 days except 10 days for non-payment of premium as provided by policy forms.
SAGITTA 25.3(2010/05) 2 of 2
#S160528/M159874
.. . ... _ , • �
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• C�MMERCIAL GENERAL f..IABILiTY �.
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THlS E�NQ�.1�2SEN#�R17 CWA�JG�S TE�E PC.?LICY_ Pi.EASE REA� IT CARE�[JLLY '_.�
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'fhts endorsenaent modif�es insarance provided undertf�eToifowing; ;.
Ct)MMERCIAI.GENERAL LfABiLITY COVERAGE PART . .
� �. VVf-10 IS AN iNSURED--{Section ][) is amended c) '1'he insurance prov'rd�ci ta �tte addiffonai�in�
fo Include ar�y person ai� organiza#on thai you sured does naf appfy to "8odi{y injury" or -
agree in a "wri�ten aonfract requ(r�r�g insurance" ' ' "prope�ty �damage" caused by „your wark"
to �nclude as an add�anal insured on this Cover and tncfuded in the "produ�ts-compl��ed op-
� e E'ar�,b�: " • 4
g era�ions hazard" uniess fhe "written canira�t ='
a} Qnfy with respect to Iiabzlity for"bodily injury", r�quiring fnsurai�ce" specifically requires you� �
"properiy damase"or"personal injury"; and to provide such coverage for �hat additionai ,
insured, and th�n the insu�ance provided to
bj If, and on[y to the extent fhat, the injury or � �he additfor�aE insured app[(es only �a sUch
damage is caused by ac#s or om9ssions of "bodi[y injury" or "proper[y dan�aga" ihat oc-
you ar yaur subconfiractor in�he performance curs before the end of the period of t'rrne for �:
of "your work" to vut�ich fhe "wriffen cnniract W���� t�� ��en contract requiring insur-
requiring insuranca applies. The person or � ' �
anc� requires yau to prQvide such coverage
oXganlzatian does not qualify as an additifln�l or the end of the palicy pariocf, whlcliever rs �
• insured w�ti� respect ta tne inde�endent ac₹s earfier. �.
or omisslpns a�such person or organfza#i4n, 3� The insurance pravfded to t�e addttionai Ensured �
2- The snsurance pravidsd to the adtiltionai insurecf �
by this endorsement is(imited as foflows: �Y���s endorsement is exaess over any va[it{and �
. coRecfible other insuranca , vvhe#her primary, �
a) in the event thaY the Limits of [nsurance uf excess, contingenf or an any other basis, #hat is �
₹his Coverage Parfi shown in fhe Dec�arations avaffabfe #o the add�ortaf ir�sured far a loss we
exceed the f�ml�s of lia�UEty required by #he cover under ff�1s endorsement However, 'rf the �
"writfen confract requiring insurar�ce°, the in- "written contrac� reguir�ng insurance" speciffca[fy �
surance prflvided to ihe additiortal insured requires that t�is insurance apply ort a p�itnary
shall be timft�d tp the ltmits of [aat3ilt₹y re- basis or a primaiy and nari-confrfbuta�y basis, .
quired by EF�at "written contract requir�ng in- ₹his insurance is pritnary to "flther fnsurance° �
surance". `Chis endarsement shali naf in- availabie ta the addifional insured whiah covers
crease the fimits of insurance descr�bad in thafi person or orgarriza�Eon as a named insured �
Sectian III—�rmi#s Of fisurance, for s�ch foss, and we wil! nof share with that ��
� 'bfi�er insurance". �ut the fns[�rance prov�ded to �
t�) The insura�ce provided fo fhe addifional sn- �h� ����o��i ihsured by thls endorsement sfilf is �`
sured does not apply to "bodfly injury", "prop- �X�gss over �ny valid and col[ectible "other in- �
�rty ctamage'` or"persanal in�ury" arising dut s���nce", w�ether primary, excess, cantin en₹or
of the renciering of, or faiEure fa render, any g �
�ro€essiona(arcE�i#ec₹ural, engineering o�•sur °� �ny ather basis, fhat is available �n tf�e ad�3i- :
veying services,inciuding: f��►�� Ens�t�'ed when thaf person or ot-ganization is
an addifional Jnsured under'such "other insur- ��
i. 'f�he preparing, approving, or fafi9ng t6 ance". ' �;
_., prepare or approve, rr�aps, shop draw- � �, As � condi�lon of Goverage pravlded ta the �
� ing5, opinions, reporis, sUtveys, flafti or ��ditianal insured by[f�Is endarsemerrt:
ders ar change or�ers, or ti�e preparing, �
approving, or faift�tg to prepare or ap- �) `�he adcfitfonal insured mus� give us wrii�en
' provs,cErawings and specifica₹ions; and r�n#iae as soon as pra�ticabie of an 'beeur
rence" or an offense whlct� may result in a �:
ii_ Sup�rvlsory, inspecflon, architectura( or G����. Ta the exfanf possfble, such notice
�ngineering acfivrties. shoulci fnclude:
�G D2 46 48 0� O 2�45 7he St. f'�ui 7'ravelers Gampanies, lnc. p�g� �( o�� � f
;
CC)MM�F�CIAL GENE�L LIABILiTY �
i. Haw, when and where the "occurrence" any provider af"ather ir►surance"which wouid �:
or affet3se took place; cover the additionai insured fior a ioss we ;'
ii. The name�anc! addresses of any injured caver under this endarserrienf. However,�thfs
persans and witnesses,and _ �Qndltion does nof afFect whe#her the insur- �
ance provided to the additional snsured by `'
iii. �he nature and location of any injury or fh�s endarsement is pr�mary to "other insur
damage arisi��g ouf ofi the°occ�srrence"or , anae" avaiiable ta the add�fionat insured `
ofiense. which c.�vers thaf petson ar organization as a ��
b} [f a claim is made or"su�f"is braught against nameci insured as described ln paragrapf� 3, k.
the addi�anal lnsured, fhe addiEionai {nsured ahova. �
must: 5, '�ha�olGowing de�ini�iot� is added to SECT[ON V_ �
i. lrnmediatety record fhe specifres of fF�e —��Fli�l?IOMS: ;
clalm ot"svif"and the date recelved;and °U4lrif₹en contract requiring insurance" means ;
xi. Notify us as soon as practicable_ that part o#ar�y wr'rtten contract or agreement •��
under wh9ch you are required fio Inc[ude a � `�
Th�: r.�.dditlo[t�l ittSU�'ed illust see fio iC th�nWB p��o� Qr organlzatian as an addfionaf in- � ' �
receiv�written natice o#the clalrtz or'suit as sured on this Cflverage Part, provided #hat �
soon as pracflcabls. th�"bodily injury"and"properEy damage"vc- -
c) The addit�ona! insured must immediately curs and the°pe�sonal in�ury°is causecf by an
send us coples of all legaf papers received Pn of₹ense comtr�if₹ed;
connecfion with the cla€m or"sui₹", coopera�e a. Affer tf�e sig��fng and executlon af tha 3:
w�#h us in the invesfigation ar ssf₹[ement of contract or agre�ment by you;
ihe clalm or defet�se agafnsf the suit , and s�
otherwise cornpiy with all poHcy conditians. b. �tlhlle that parf of the con#ract or €:
d) 7he addifional insured must tender the de- agreerrrent is in effect;and ��
fense and lndemnity of any claim or"su�t°t� c. Before the entE of#he pof[cy period_
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Page 2 of 2 O 2005 7he S#,Paui Travelers Companies,lnc. G� p2 r�g pg �5
i
� COMM�RGIA�.GENEE2AL LIABILiTY
THIS �ND�RS�l1t1�NT CH�NGE5 THE P4L1CY. PL.�AS� 1�EAC3 �T CAF���UI.l.Y'.
�����������.�.������� �����������
• This endarsement mod'rfies insurance provided ander the foliowing;
� CRMM�RCfAI.C�EIIEF?AL' I,i,4E3[L1TY COV�RAGE PART
G�N�12AL DESGRIPT[OM Ol COVERAGE--This endorsement broadens coverage.Nov�ever,coverage for any
fnjary, damage or medical expenses describad in any aF the provSsions of this endorsernent may be excluded ar
lfmited by another endorsement fio this Coverage Par#ti and these coverage broadening provisions da not a�pty#o
fhe eactent thaf coverage is exctuded or llm�ted by such an endorsem8nt.7tie fol�owing fisfing is a genera[cover
�qa tiescription oniy.Lim�Ea#ians and exclus�ans may ap�Ey to these caverages.Read a[I the pr�v�sions of fh�s en-
dorserrtent and th�r�st of ypur pol�cy caret'ulEy fo defermine rights,du#iss,and vuha��s and is not coversd.
A. Broadened Named Insared K. Batflly 1nJury to Co-Etnployees and Co�
B. Blank�t Additional )nsured.— Broad �orm ' Volun₹eer Workers
Ve�dors . � L. Aircraft Chartered with Crew -
C. l.imited Worldwlde L[abiHfy Coverage -� tn- i�t1, Non-�wrted VVateroraft--[ncreased firorn 25
demnity Basls • feet fo 50 feet
D. Qamage To Premi�es Rented l'a Yo� N. (n�reased Supplementary Pay�t7enfs
� PerlIs of fire, exploslan, lightning, smotte, • Cos₹of baif bonds increasad to$2,500
water [.ass af earnfrtgs Fncreased ta $500 per
• LEmif increaseti tv$3�Q,OQO • da�+
��. 8lanket Waiver o�Subrbgation Q. Medical Payme�is—Limit increased tr�
fi. �fanketAddi�ona[lnsured--Owners, Mat�ag- �1a,00a per person
ers or�essors of Prernises P. Kt�owie@ge and Notice of Ocourrence or df
G. Bla�ket Addiiionai Insured � Lessors of f�nse
Leased Equipment Q. U�inten₹ional Omissior�
H. Incidenfai Medlcal Malprao�ce . R. Reasonai�le Forca�Bodi[y fnjpry orProperly
� t. Personal fnjury--Assumed by Con#ract p����e '
J. Amended Bodity Injury Defin[tion �- 7ransportation Expenses FoC Repa�'iaiion or _
Re[acatEon o#Injured Or Sick Empioyees
P�2C3VLSIONS a Coverage un�sr this provisian is afforded
A,. BROAD�NED C�lAME�tN5t3l�D • oniy until the 180th day af₹ar you acquire
7. The faAowing is addeci tn SECTION Il�-WH4 �r form the otganiza₹�on or fhe end of fhe
rS A�1 ENSUt2EU; policy p�riod,wFdchever is eartier, t�nfess
. reparted Ea wri6ng#o us withi��18Q days. •
Any organfzaGon, other than a part�ership or �, ��p����- Ap��-[��AL IN�URED -- BROAD
jo[nt venture,over which you maintain owner- ��y��������
ship or majoriiy fn#erest on fhe efFecElve date .
of the poli�y qualifles as a Idameti (ttsUred. �►a following is added to S�GTlUN 11--ituklQ I�
� Hvwaver, coverage for any such or�anizaffah Ah!W5URED: .
will cease as o�tha date durtng fhe policy pe- Any person or orgahfzation that is a vendor a�d
r'rod that yau na langer maintain ownership ofi, #hat you hava agreed in � written contracE or
ar rtiajorify interest in,such organization. agreement fo include as an additianal insured on - •
2, Tha followfig replaces F'aragraph 4.a, af f�is Goverage Part is an insured,but vnly wrth re-
SECT[oN II--V�iNO tS AN INSU�ZEa: sP�� �a flabll3ty for °bodily injury" or "praper[y
damage"thaf:
CG D4 58 7 0 US O 2UU8 The Travetei•s Contpanles,Inc. Page 1 of$
COMM�RCIAL GEf�[ERAL LtABILfTY '
�. 7he foIlowPng replaces�'aragraph s. of S�C- of 5ECfION IV--CQMMERCIAL GEN�RA� L1�
TIpiV llt—l.1MiTS 0�WSUS�ANGE; ABILITY CONDiTCONS:
5abject to 5, above, ₹he Damage To Prem- We waive any righf of recovery �,ve rr�ay have
ises Rented 7v Yau Limit is fhe mos#we will �gains₹ any person or organrxatton because of
pay under Goverage A for.damages tiaca�se payments we n�a[ce for �njury or damage arising
of "prope[ty dama�e'° to any one preniises out of premises owned ar occupied by ar• rented
white rented fo you, or temp�rari[y occupied or Ioaned fo yvu; ongofng operaftons performed
by you wi#h permisslan of₹he owner, caused by you or on your behalf, done und�r a cor►fract
' by fire; exploslon; Ilghfning; smnke resul6ng' �►� that person o� organization; "your work"; ar
from sucf�fire, sxplasion, or lightning; ar wa - "Y��r products", We waNe this right wf�ere you
ter. The Dernage To P"remises Renfed To ��ve agreed to do so as part o€a written cort#racf,
You Limit wil4 apply�a!f dam�ye proxirnatety ���cuted by you prior fn loss. _
caused f�y the same "occurrence", whe₹he�' �- �FANE(ET ADDiTIONAL I�I5L)R�D�-.OWMERS,
such damage resu[ts frvm fire; explosiop; MANAG�t�S QR�.ESSO[iS OF PREMlSES
` lightning; smoice resulting from such fire, ex 7he folIowing is added to S�CTlQN 11—WHQ IS
plosion, or [ighfning; water; or any�ombina- A�i INSURED:
fian ofi any of these. qqy �erson or.organlzat�on tha# is a �premises
The D�mage To Premises Rented 1'o You ownet, manager or lessar and tE�aE you have
• Limit vaill be ths hfgher of: agreed in a written aon₹ract or �qreemenf to
a. $30�,000;or � name as ati addiEPonal insurecf on this C�verage
b, Tfte amo�nt shawn on the Decl�rations of P�rt is an insureci,but anly vv�fh respect to Ilabilify
fQr "�odf(y Injury,', „�rape�fy damage", "persorral
this Coverage ParEfur(5amag�To!'rem- l�zjury'T ar"advertis[ng Injury"fhat
ises Rented To You Llrnif. � a. (s°badity injury"or"propetiy�darnage"caused
4, The fal[owing repl�ces Paragraph a. of the 6y at� "nccurrence"fftat falces piace, or "p�r-
definifion of'5nsured cantraot"in the p�FENI- svnal �n
TIONS Section: jury"or"adveriising i�jury"caused by
an vFfense tha�is comm'rffed, af#er you have
a. A confract for a Isase of premises. How- signad and executed t6at coMract or.agree-
ever, that pot#ion oi the contracf for a menf;and
fease af prernlses that indemni�es any b, Arises out of th�owrtership, mainEenance or
person or organ�zation for damage fo use of that par� of any pramises ]aased to
premises wh�le rented ₹o you, or tempo- you,
rarlly occupied by you with permisslon �f The insurance�rovided tn such prem�ses owr�er,
the vwner,caused by: manager ar lessor is sub]e�t#a ff�e foi�owing pro-
(9) Fre; visiofls;
{�) �xplosfon; - a. The limits of insurance providad to st�ch
4�j �������gf premEses owner, manager or lessor wiil be
the limits whi��t you�qreed to provide in the
{4} Smoke r�suEting from sucts fine, ex �ruritfen coniract ar agreement, or fhe lirr�ifs
plosion,or�ightning;or shown on the bec[arations of this Coverage
(v) Vllater. � ParE,whichever are less.
is r�ot an°Insured contract'; �• �'�e insurance pravided to such pr�rrtises
owner,manager artessor dqes not apply to:
5, The fa(iowtng replaces E'aragraph 4.b.(�)(b)
of S�G�'ION lV--COMMERClAL G�N�R�1�. ' ('�� "8ad7y inJury" or "praperty damage"
LIABtLITY�Ot�D13"[OMS: caused hy an "occurrence" fha# fakes
place, or"personal inlury„or"adveifising
{bj 7tta� is insurance for premises rantsd ta T�
in}ury caused by an o�fense that 9s com-
you, or temporartly occupied by you +atifh mitted, af�er you cease t-o be a tenan#fi
₹he permrsslo[�ofi�fla owner� . that premises;or -
�. �LANK�i'WQIVER OF 5UBFtOGATlQN {2) Structural a{₹erat'tons,new construction or
The following is added to Paragraph 8.,7ransfer demallti�n operafiions performed by or on
Of Rsghts Of Recovery Agairtst Ofkters'�o Us,
Page�of 9 020087ltel'raveiers Companies,Inc. CG�4 5� �t0 08
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COMMERC[AL GE3UERAL LIAB•ELITY
behai₹of such premises owner, rn�nager E}. INGIBEhIT'AL if7iLb[�AL.IVfALI�RAG?tC�
' dr[essor. �, The follow�g is added#o tl�e definfHon of"oc�
c. The Insurance provided fa such prem4ses currenca"in fhe i��Fi�FITfQNS Seeiian;
owner, mattager or lessor�s excess over any Un�ess you are in the buslness or occupat�on
valid and collectibfe other insurance ava'r[abls af providing professEonal health care servic�s,
in sucF�"premises awner, manager or tessor, "occurrence" a�so msans an act or o3nission
unlsss you have agreed �n a wri₹teri eanfract �m��� � providing or failing ta p►o�ide
for fhis insurance �o apply on a primary or ��ncidenfal medical services"to a persort.
conftibutory basls.
• G. BLf1NKET ADi31TIQ�lAt EC�fSUR�C'D—LE$54�S �- Th�following rs added fio fhe D�tNtTtqNs '
� OF LEASED EqllIPM�lT . Sectlan;
"Incidental rnedica(services"means:
The fallowing is added₹o SECTi0N fI--WHO f5
,q���g���: a. Medical,surgi�l,den₹�1,]aborafory,x t°ay
or nurs€ng.serv�ce or treafinenf,advice or
Any person or argan9zation that is an equipment instruction, or•the relai�d furn�shing of
lessor and�thai you have agread In a�v�i�Fen cQn� � , • food or beverages;
tract or agreement to fnclur�e as an adctitional fn, b. The furr�ishing ar ctispensing of drugs or
sured an thes Coverage Par� is ar� fnsured, but meciical, denfia(, or surg(cat suppfies or
onty �vith respecf ta liabilify for °�adity injury,,,
. "property damaga", "personal injury"ar "advertis- . • agpfiat3ces;
Irif�fE1jUJ'y"thaf� c. Ftrst aict;or
a. [s"badily in�ury"or"property damage"causad d- °Gaod Samaritan setvices'`.
by ar� "oecurrence"thafi fakes placa, vr"per- °Good Samartan services"means any emer-
sonal in�ury"or"advertisirtg injury"caused by gency medica[senrlcss for whfch no compen-
an offense tF�at is commitfed, after yau have sation[s demancied orrecelvec},
�igned and executed fha₹ cor�tract or agres- �, ~���followin �s added ta Para ra h 2.a. �! of
menf;anti g� 9 P ( �
SECTiflN[I-�WFip IS AN iNSUl�II:
b. Is caused,in whole or(n part by your acks or
omissfans in the maintenance, operation or , ' �nE�s yvu are in fhe business or occupation
use by you of equiptnen# Ieased fo.you by of provPding professionai hea[th care servlees,
such equipmerit fesso�. Paragraphs ('#){a)� (bj, {cj and (d) above do
nofi�pply Eo any"badfiy 9njury" ar'rsing ouf af �
The insurance provided to such equipmen#Eessar _ a�y provi�ing or fai[1ng ta provide"ine�dental
is subjact ta the fofiowing provisions: ' medlcal services" by any of yflur "empioy- . .
a. `�he limifs ofi insurance pro�Ided fo such ees°, other �han an employed doc#or. Any
- equtpment tessor wi1�be the lim€fs which yau such "empioyees" pravlding or fa'rling to pro-
agreed to provide in the wriften conErac@ ar vide"[ncldental medlcat sertices"during t6eir '
agreemen�, U�fhe limi#s shown on#he Decla- �o�k hours fnr you will be deemed fo be ac#-
rations nf this Coveraqe ParE, whtcbever are tng wi#ft�n the scope ai fheir employtnenf by
Iess. . you or per€orming dnties related to the con-
b. Ti�e insctrance provided to such equipment ducf of youC business.
lessdr does not appEy tp any"bodiEy ipjury"or �• `��e fotiowfr�g excluslon Is added to Para-
"property tEamage" caused by an "occur gr�P��-� ��ctusfaris,of SEGTIOI�1�-COV '
' rence"that ta�ces place,or°personal tnjury"or �RAG�S--COVERAGE A SOA3l.Y 1NJURY
"adverffsing in�ury" oaused by an o₹Fense thak AND PROP�R7Y iIAMAGE LIAHit,fTY: '
ts commitfed, after the equipment lease ex- SaCe pp pharmaceu#icals
pires. "Bodii � ° t�
c. i'he insurance rov�ded to s�tch e u� rr�ent y ��1u�Y or praperfy damage arising
p �I P out of fhe wiltful violation of a pena[statute Qr
lessor is excess over anyvalld and collec�bte ordinance re[ating tn ttte sale af pharmaceuti-
other insarance avaliabfe to such equiprnen� cais commi#t�c! by, or wifh the knowledge ar
lessor, unless you have agreed in a wri�tei� oortsent of,ti��fnsured.
contract for this insurance fo apply on a pri- �� �}�� �oflowin
mary ar con#ributory basis, g is added tv Paragraph v. of
' S�CT1�N[1i�l.IMi'TS UF IN5t1i2ANC�:
• CC I�4 58�0 08 O 2ooe The 7Yavelers eompanfes,Ino. Page 5 oP 9
.CQMMERCIAL AUTO
7HI5 l��lDt3[�S�IUlER1T C�ANG��1'F��PO�.iGY.!'l.�ASE R.�A� lT C�1�E�UL[.Y.
�������� .���� ��������� �����������
17�is endorsement mod3ties�nsurance provlded under the following: '
' ' 'BCiS1N�SS AUT�COV�RAG�F�RM
With respect#o coverage provsdet�by tihis endorsement,the provisions of the Coverage�orm appty untess modi- -
fied by the endarsement. •
GENER.AL!]ESGitIFT[4N�F CDVERAG�—This endorsemen#broadens coverage.Hovsrever,ccrverage fur any
injury, damage or medi�al expenses desc�ibed 3n a�y af#ha prwPsions af this endorsement may be exc{uded or
limited by another endorsemenf#o fhe Coverage Part,and these coverage broaden{ng provisions do not appiy fo
' the e�er�that coverage is excladed ar Iimited by such an endorsement.The following Ifsting ls a general cover- .
age descriptian an[y.L'nn�ta₹��ns and exciusions rt�ay apply Yo i₹�ase coverages.Read al!#he provisions qf titis en-
dorsement and the rest of your policy carefuily to dsterm(ne righ#s,duttes,and what is and is not covered.
A. l3t�QA�FURI1r[NAM�A i�iSUR,�f� H. H[F2�D Ai3T0 PHYSiCAL DAMAGE ri- E.OSS
QF US�-INCE2EASER L.IM['T
8. BLANK�TAt]plTlpf�1ALIAlSUF�D l, P�IYS[CA�- DAMAG� - TRAf�SPQRTA'fl�ht .. . .
EXP�NS�S--i�lCl2�AS�D�iMITi "
G. EMPi.pYEE Hl1�EDAlITO .f. PERSONAL.�F��CTS �
A. EIVIPLOY�ESASINSUK�D K. A[i38AGS �
�. SUPFl.�M�NTAR�Y PAYM�M3'S-- ENCREASEU L, NOTiC� AND EC�OWl.�E�G� OF AGCIAENT
1.tMIT3 - �R[»�SS
F. FifREA A[JTO - LIMITED WOE2L.AVy1lRE M. BLANKE"i'WAIV�R OF�UBROGATlON
GOV�RAa��-IN13�lUfNITY BASCS -
' � �G. VftAtV�IiQ�D�DU�TtBl.E--GLAS5 N.-•IJNli3TENTIDN6lLEF2RORSC?R.OMISSi0I+l5
� F'E20VI5IflNS ,
A, BR{?Ap FORM t�tAMED SNSUREp executed by ya� befare tha "�odily Injury" or
'fhe following is added to Paragraph A.'�.,Wha is "proper[y darrtage" occurs and that is in effect
An tnsared, of 5EGTlON II — 1.IA�l�.li'Y C�V. d�ring the poliay perfod,to be natned as an addt-
����: . f�onai tnsured is an "insured" for L�abiliiy Caver-
age,but only for damages to whioh tttis insutance
Any arganization you newiy acquire or farm dus- �pp��es and or�[y to the exfenf f(�at persan or or
ing ttie poCcy period rnrer whfch you mair�₹ain gartiza�ion qua�ifies as an "insured" under ths
50% or more awnership 'tnteresf and that is nat }plho is An tnsured provisian contained in Sec�on �
separateiy irtsured #or Busfhess Auto Coverage. ��,
Caverage underthis provfsion is aifflrded only un- G ����OY��NIRED AIFTQ
fii#he 180th day after you acquire orfarm the or
ganiza�on or the end of fhe policy pariad,which- 9. 'Tt�e fqilowing 1s added to Paragraph A.1.,
ever is ea�ier. Who Es At� Insured, of S�CTIOt� Il — LC-
B. SLANKEf ADDIT[QNA[.[NSUf2EC1 .ABIL.tTY G01t�E�AGE:
The #oliowing 'ts added fa F'aragraph c. �n A.1., �'► °emPloyse" of yours is an "insured° whiEe
Who ls An Insured, of SECT[(}N [I--L.IABILI�'Y operating an "auto" hired or rented under a
�0�����, con�ract or agreemartt in fhat "emp[oyee's"
name,w9th your permission,whife perForming'
Any person or organi�atiaq who is required under dufies relafed to the conduet of your busi-
a uvriifen contract or agreement betwesn you and ness � ,
thaf person or organization, fhat is sigrted and
�A T3 S3�3 1Q . C�201D'Fhe7ravefers Indemaky Company. Pa�O'� Of 4
Ineludes copyrlghFed mate�iai of Insu�ance Services Oifiee,fne,with Its parmisslon. '
t
COMMERGIAL AUTa
M. ��,AN�CE�'WAIV�I��i=Sf��i20GATft3N such contract.Tt�e waiver applies onfy fio the
The faflowing eeplac�s Paragraph ,�.�., Transfer Per&on or organlzation designa'fed in such
O�Rig�Cts Of Recovery Agains�C3thers To Us, ��ntract.
of SECI'103� N -- BU8IN�SS At3'{'Q GONCIi� N, ttNiNT�MTI�MAL Ei2F20R3 OR QMISSfONS
7[ONs: The fallow3ng is adcted ₹o Paragraph�82., Con-
5, Transfer O� Ri�hts Df Re�avery Agains� cealment, Misrepresen#ation, Or Frauci, of
Dthers Tv t�s . SECTCON IV�-BUSIN�SS AUl't}COi�ii}1Td{)I�I5;
. We waive any r�ght of recovery we may fiave The cin9rtten₹�onal amfssion of, or unintenffonal
agalnst any person or organfzatitin ta the ex error in, any informaiion given by you shall not
tent required of you by a r�vr�₹en contract prejudice your righfs under this Insurarice_ How
signed and executed pt�or ta any "acciden#" ev�r this provision does nat affect our rigftt fo col-
. or"loss,prov�ded ttt2E tit8"�ccident"or"Ioss" (ect additior+aJ premfum or exercfse our cighE of
� arises ou₹ of operefions contempla₹ed�by cenceliatian ornon-renewal. _ •
Pags�af 4 ozo�o rhe rra�eiers tnae�,�;�y company. CA T3 53 03�IO
inaludes copyrsghted maferial of Insurance Services 0fffae,Ittc.wffh f4s permissiQn_
_
�
`�°'��'������J VItQk2tC�RS COMI'ENSATION
AND
o� ��R ��� ' �Nlt'LOY�RS LIABILITY POLICY
xnxrgaxn, � 06x83
Y �4�iDQFiS�MENT WC U�03 13 (DO)..07.
'�11/�1iVER O� OUR RiCHT TO #�COVER FRCJ�M f�THERS ENDQRSEMENT
We h�ve the right fo recaver our paymenfs from anyone 3iabfa for an lnjury cov�red by this paiicy. We v�rilf not �
, enforce our right against the parson or organizaffon named 9n the Scheduie. (Th(s agreement appEies only fo the
extent that yau p�rform wvrk under a writ₹en cont�-aot that requires you ta obta'tn'this agr�ement from us.�
Tf�is agreetnan₹sha(I not operate diractfy or indirectiy to benefit any ona nat named iR tha Schadule.
SGH�DULE � .
f3�51GI�tATED PERSON: � .
,
, DESIGN1aTER URGAI�It�A'F[i}N:
7�NY PE�t�OIv OR, OR���A,�ION �OFL W�CH ^1�IE INSU��D HAS
.AGREPD SY' WRxTTEBT Cd�TR�.C� �:7ZIxCTlT��7 �'�0�' '�Q 7,OSS '�0 '
�IRNx$H THSS WA�VBR. ,
. . '
�
MEMORANDUM
TO: Clerk to the Board DATE: May 26, 2015
FROM: Josh Holbrook, Inspection Supervisor
SUBJECT: Agenda
RE: Bid #B1500095
Doc #2015-1021
Contract Agreement with Varra Companies, Inc. for the 2015 Chip Seal Aggregate Supply 3/8"
(with renewal Options for 2016/2017.
&tau aria-
to- Si- ,2cit
M.\Fancie\AGENDA memos \AgendaJosh, docx
eo: `Pti61/ Vic)
(Rots ►oat
Eaoo7a
WELD COUNTY
CONTRACT BID DOCUMENTS
AND RECEIVED
'. Y ) ? )�`.'=:
SPECIFICATIONS WELD COUNTY
COMMISSIONERS
FOR THE
Chip Seal Aqgregate Supply 3/8"
(With Renewal Options for 2016/2017 )
�
< 186i .� �`'.;-
.,.
- —=—
L
J J �; TY
March 2015
for
Weld County Public Works
Pavement Management
1111 H Street
P.O. Box 758
Greeley, Colorado 80632
970-304-6496
BID NO # 81500095
Page 1
TABLE OF CONTENTS
The following provisions take precedence over Specifications or Plans and supplement the 20� 1 edition of the
Colorado Department of Transportation "Standard Specifications for Road and Bridge Construction" (Standard
Specifications) which is to be used to control construction of this project.
BIDDING REQUIREMENTS
Invitationfor Bids . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
General Provisions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5
Instructionsto Bid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7
Insurance Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-9
Specifications and/or scope of work and proposed pricing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
BidSchedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Acknowledgement of Bid Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
IRSForm W-9. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Anti-collision Affidavit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
CONTRACTFORMS
Noticeof Award . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
SPECIAL PROVISIONS
Project Special Provisions Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Project Special Provisions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17-20
BID NO # 81500095
Page 2
......,�...,,,.,..
REQUEST NO
No. 61500095
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REQUEST FOR BID "` '''
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WELD COUNTY, COLORADO
1150 O STREET � �J
GREELEY, CO 80631
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.. �, _
DATE : 03/19/2015
BID NUMBER: 61500095
DESCRIPTION : 3/8" Chip Seal Aggregate Supply
DEPARTMENT: Public Works
MANDATORY PRE-BID CONFERENCE DATE: NIA
BID OPENING DATE: 04/14/2015
1 . NOTICE TO BIDDERS:
The Board of County Commissioners of Weld County, Colorado, by and through its Director of General
Services (collectively referred to herein as, "Weld County"), wishes to purchase the following :
Chip Seal Aggregate Supply 3l8"
(With possible two, one-year renewals)
Bids will be received at the Office of the Weld County Purchasing Department in the Weld County
Administrative Building, 1150 O Street Room #107 Greeley, CO 80631 , until : 10:00 A.M . 04/14/2015,
(Weld Countv Purchasinq Time Clock).
2. INVITATION TO BID:
Bids shall indude any and all charges for delivery, less all taxes and discounts, and shall, in every way,
be the total net price which the bidder will expect Weld County to pay, if awarded the bid.
You can find bid information on the Weld County Purchasing website at:
http://www.co.weld.co.us/Departments/Purchasinq/index. html located under "Current Requests" for Bids
or at www. rockymountainbidsystem.com. Weld Co�nty Government is a member of the Rocky
Mountain E-Purchasing System. The Rocky Mountain E-Purchasing System (BidNet�) is an on-line
notification system that is being utilized by multiple governmental entities. Participating entities post their
bids, quotes, proposals, addendums, and awards on this one centralized system
Bid Delivery to Weld Countv — 3 methods .
1 . Email. Emailed bids are preferred. Bids may be emailed to: bids@weldgov.com. Emailed bids
must include the following statement on the emaiC "� hereby waive my right to a sealed bid.° An
email confirmation will be sent when we receive your bid/proposal. If more than one copy of the bid
is requested , you must submit/mail hard copies of the bid proposal
2. Facsimile. Bids may be faxed to 970-336-7226, attention " Purchasing". The vendor must include
the following statement on the facsimile: "I hereby waive my right to a sealed bid". If more than
one copy of the bid is requested , you must submiUmail hard copies of the bid proposal.
3. Mail or Hand Deliverv. Mailed (or hand delivered) bids should be sent in a sealed envelope with
the bid title and bid number on it. Please address to: Weld County Purchasing Department, 1150
O Street, Roam #107, Greeley, CO 80631 .
Piease call Purchasing at 970336-7225 if you have any questions.
BID NO # 61500095
Page 3
3. GENERAL PROVISIONS:
A. Fund Availability: Financial obligations of Weld County, payable after the current fiscal
year, are contingent upon funds for that purpose being appropriated, budgeted, and
otherwise made available . By acceptance of the bid, Weld County does not warrant that
funds will be available to fund the contract beyond the current fiscal year.
B . Confidential Information : Confidential financial information of the bidder should be
transmitted separately from the main bid submittal, clearly denoting in red at the top on the
financial information the word , "CONFIDENTIAL. " However, the successful bidder is advised
that as a public entity, Weld County must comply with the provisions of C. R .S. 24-72-201 , et
seq . , with regard to public records, and cannot guarantee the confidentiality of all
documents.
C. Governmental Immunity: No term or condition of the contract shall be construed or
interpreted as a waiver, express or implied, of any of the immunities , rights , benefits,
protections ; or other provisions , of the Colorado Governmental Immunity Act §§24- 10-101 et
seq. , as applicable now or hereafter amended .
D . Independent Contractor: The successful bidder shall perform its duties hereunder as an
independent contractor and not as an employee. He or she shall be solely responsible for its
acts and those of its agents and employees for all acts performed pursuant to the contract.
E. Compliance with Law: The successful bidder shall strictly comply with all applicable federal
and state laws, rules and regulations in effect or hereafter established , including without
limitation , laws applicable to discrimination and unfair employment practices .
F. Choice of Law: Colorado law, and rules and regulations, established pursuant thereto, shall
be applied in the interpretation , execution , and enforcement of the contract. Any provision
included or incorporated herein by reference which conflicts with said laws, rules and/or
regulations shall be null and void .
G . No Third Party Beneficiary Enforcement: It is expressly understood and agreed that the
enforcement of the terms and conditions of the contract, and all rights of action relating to
such enforcement, shall be strictly reserved to the undersigned parties and nothing in the
contract shall give or allow any claim or right of action whatsoever by any other person not
included in the contract.
H . Term : The term of this Agreement begins upon the date of the execution of this Agreement
by County, and shall continue through and until successful bidder's completion of the
responsibilities described in the Bid.
1 . Termination: County has the right to terminate this Agreement, with or without cause , on
thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time,
without notice, upon a material breach of the terms of the Agreement.
J . Extension or Modification : Any amendments or modifications to this agreement shall be
in writing , signed by both parties.
K. Subcontractors: The successful bidder acknowledges that County has entered into this
Agreement in reliance upon the paRicular reputation and expertise of the successful bidder.
The successful bidder shall not enter into any subcontractor agreements for the completion
of this Project without County's prior written consent, which may be withheld in County's sole
discretion .
BID NO # 61500095
Page 4
L. Warranty: The successful bidder shall provide a warranty to the County as arranged by the
parties.
M . Non-Assignment: The successful bidder may not assign or transfer this Agreement, or any
interest therein or claim thereunder, without the prior written approval of County.
N . Interruptions : Neither party to this Agreement shall be liable to the other for delays in
delivery or failure to deliver or otherwise to perform any obligation under this Agreement,
where such failure is due to any cause beyond its reasonable control , including but not
limited to Acts of God, fires , strikes, war, flood, earthquakes, or Governmental actions.
O. Non-Exclusive Agreement: This Agreement is nonexclusive and County may engage or
use other contractors or persons to perform services of the same or similar nature.
P. Employee Financial InteresUConflict of Interest — C. R.S. §§24-18-201 et seq. and §24-
50-507 : The signatories to this Agreement agree that, to their knowledge, no employee of
Weld County has any personal or beneficial interest whatsoever in the service or property
which is the subject matter of this Agreement. County has no interest and shall not acquire
any interest, direct or indirect, that would in any manner or degree interfere with the
performance of the successful bidder's services , and the successful bidder shall not employ
any person having such known interests.
Q . Severability. If any term or condition of this Agreement shall be held to be invalid , illegal,
or unenforceable by a court of competent jurisdiction , this Agreement shall be construed and
enforced without such provision , to the extent that this Agreement is then capable of
execution within the original intent of the parties.
R. Board of County Commissioners of Weld County Approval. This Agreement shall not
be valid until it has been approved by the Board of County Commissioners.
S . Insurance. Insurance coverage must be maintained as required by law and as specified in
item #5 (Insurance Requirements) .
4. INSTRUCTIONS TO BIDDERS:
A. Bids shall be typewritten or written in ink on forms prepared by the Weld County Purchasing
Department. Each bid must give the full business address of bidder and be signed by him with
his usual signature. Bids by partnerships must furnish the full names of all partners and must be
signed with the partnership name by one of the members of the partnership or by an authorized
representative, followed by the signature and title of the person signing . Bids by corporations
must be signed with the legal name of the corporation, followed by the name of the state of the
incorporation and by the signature and title of the president, secretary, or other person
authorized to bind it in the matter. The name of each person signing shall also be typed or
printed below the signature. A bid by a person who affixes to his signature the word "president,"
"secretary, " "agent, " or other title without disclosing his principal, may be held to be the bid of the
individual signing . When requested by the Weld County Director of General Services,
satisfactory evidence of the authority of the officer signing in behalf of a corporation shall be
furnished . All corrections or erasures shall be initialed by the person signing the bid . All bidders
shall agree to comply with all of the conditions, requirements, specifications, and/or instructions
of this bid as stated or implied herein . All designations and prices shall be fully and clearly set
forth . All blank spaces in the bid forms shall be suitably filled in.
B . Bids may be withdrawn upon written request to and approval of the Weld County Director of
General Services; said request being received from the withdrawing bidder prior to the time fixed
BID NO # B1500095
Page 5
for award . Negligence on the part of a bidder in preparing the bid confers no right for the
withdrawal of the bid after it has been awarded .
C . Bidders are expected to examine the conditions, specifications, and all instructions contained
herein . Failure to do so will be at the bidders' risk.
D. Bidders shall not stipulate in their proposals any conditions not contained in the instructions and
specifications herein , unless specifically requested by the special instructions attached hereto.
Any proposal which fails to comply with the letter of the insiructions and specifications herein
may be rejected.
E . Late or unsigned bids shall not be accepted or considered . It is the responsibility of the bidder to
ensure that the bid arrives in the Weld County Purchasing Department on or prior to the time
indicated in Section I . , entitled, "Notice to Bidders. "
F. When approximate quantities are stated , Weld County reserves the right to increase or decrease
quantity as best fts its needs.
G . Whenever requested , samples or descriptive matter shall be filed prior to the opening of bids.
H . Any item supplied to Weld County shall be new and of the manufacturer's current model unless
otherwise specified .
I . In accordance with Section 14-9(3) of the Weld County Home Rule Charter, Weld County will
give preference to resident Weld County bidders in all cases where said bids are competitive in
price and quality. It is also understood that Weld County will give preference to suppliers from
the State of Colorado, in accordance with C. R. S. § 30- 11 -110 (when it is accepting bids for the
purchase of any books, stationery, records, printing , lithographing or other supplies for any
officer of Weld County).
J . All discounts shall be figured from the date of delivery and acceptance of the articles, or in the
case of an incorrect invoice, from the date of receipt of corrected invoice, if this be subsequent to
delivery and acceptance.
K. Substitutions or modifications to any of the terms, conditions, or specifications of this which are
made by Weld County after the bids have been distributed to prospective bidders and prior to the
date and time of bid opening , will be made in writing . No employee of Weld County is authorized
in any way to modify any of the terms, conditions , or specifications of this bid without written
approval of said Director of General Services. This is not to imply that bids will not be accepted
or considered with specifications which are different from those herein . Any item which does not
meet all the terms, conditions , or specifications of this bid, must be clearly indicated on a
separate sheet of paper, attached to the bid specification and proposal sheets and returned with
the bid .
L. The successful bidder shall indemnify and hold harmless Weld County against all claims for
royalties, for patents or suit for infringement thereon , which may be involved in the manufacture
or use of the material to be furnished .
M . The successful bidder certifies that it shall comply with the provisions of C. R. S . § 8- 17. 5- 101 , et
seq. The successful bidder shall not knowingly employ or contract with an illegal alien to perform
work under the contract or enter into a contract with a subcontractor that fails to certify to the
successful bidder that the subcontractor shall not knowingly employ or contract with an illegal
alien to perform work under the contract. The successful bidder represents, warrants, and
BID NO # B1500095
Page 6
agrees that it: (a) has verified that it does not employ any illegal aliens, through participation in
the Basic Pilot Employment Verification Program administered by the Social Security
Administration and Department of Homeland Security, and (b) otherwise will comply with the
requirements of C. R. S. § 8- 17. 5-102(2)(b) . The successful bidder shall comply with all
reasonable requests made in the course of an investigation under C. R. S . § 8-17. 5- 102 by the
Colorado Department of Labor and Employment. If the successful bidder fails to comply with
any requirement of this provision or C . R. S. § 8-17. 5- 101 , et seq . , Weld County may terminate
the contract for breach and the successful bidder shall be liable for actual and consequential
damages to Weld County. Except where exempted by federal law and except as provided in
C . R. S. § 24-76. 5- 103(3) , if the successful bidder receives federal or state funds under the
contract, the successful bidder must confirm that any individual natural person eighteen ( 18)
years of age or older is lawfully present in the United States pursuant to C. R. S. § 24-76. 5- 103(4) ,
if such individual applies for public benefits provided under the contract. If the successful bidder
operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a
citizen of the United States or is otherwise lawfully present in the United States pursuant to
federal law, (b) shall produce one of the forms of identification required by C . R. S . § 24-76 . 5-101 ,
et seq . , and (c) shall produce one of the forms of identification required by C. R. S. § 24-76. 5- 103
prior to the effective date of the contract.
N . All goods shall remain the property of the seller until delivered to and accepted by Weld County.
O . Bids received prior to the time of opening will be kept unopened in a secure place. No
responsibility will attach to the Weld County Director of General Services for the premature
opening of a bid not properly addressed and identified.
P. In submitting the bid , the bidder agrees that the signed bid submitted , all of the documents of the
Request for Proposal contained herein (including , but not limited to, product specifications and
scope of services) , and the formal acceptance of the bid by Weld County, together constitutes a
contract, with the contract date being the date of formal acceptance of the bid by Weld County.
The County may require a separate contract, which if required , has been made a part of this
RFP.
Q . Weld County reserves the right to reject any and all bids, to waive any informality in the bids, to
award the bid to multiple vendors, and to accept the bid that, in the opinion of the Board of
County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to
more than one vendor.
R. Upon the election by Weld County, no delivery of materials, equipment or services shall become
due or be accepted unless a purchase order shall first have been issued by the Weld County
Director of General Services. It is understood that it is necessary for all invoices to be made out
to "Weld County, Colorado, " not to the Department securing the merchandise . All invoices
should be sent to: Weld County, Accounting Department, P. O. Box 758 , Greeley, Colorado
80632 .
S . These instructions, the proposal forms, and specifications have been developed with the hope of
raising the standard of purchasing negotiations to a level wherein all transactions will be mutually
satisfactory. Your cooperation is invited .
T. Confidential financial information of the bidder should be transmitted separately from the main
bid submittal , clearly denoting in red on the financial information the word, and
"CONFIDENTIAL. " Bidders are warned that financial information submitted without such
denotation may be subject to public disclosure, pursuant to the terms of the Colorado Open
Records Act
BID NO # B1500095
Page 7
5. Insurance Requirements.
A. General Requirements: Contractors/Contract Professionals must secure, at or before the
time of execution of any agreement or commencement of any work, the following insurance
covering all operations, goods or services provided pursuant to this request.
ContractorslContract Professionals shall keep the required insurance coverage in force at all
times during the term of the Agreement, or any extension thereof, and during any warranty
period . The required insurance shall be undenvritten by an insurer licensed to do business in
Colorado and rated by A. M . Best Company as "A"VIII or better. Each policy shall contain a
valid provision or endorsement stating "Should any of the above-described policies by
canceled or should any coverage be reduced before the expiration date thereof, the issuing
company shall send written notice to the Weld County Director of General Services by
certified mail , return receipt requested. Such written notice shall be sent thirty (30) days prior
to such cancellation or reduction unless due to non-payment of premiums for which notice
shall be sent ten ( 10) days prior. If any policy is in excess of a deductible or self-insured
retention , County must be notified by the Contractor/Contract Professional .
Contractor/Contract Professional shall be responsible for the payment of any deductible or
self-insured retention . County reserves the right to require Contractor/Contract Professional
to provide a bond, at no cost to County, in the amount of the deductible or self-insured
retention to guarantee payment of claims. The insurance coverages specified in this
Agreement are the minimum requirements, and these requirements do not decrease or limit
the liability of Contractor/Contract Professional . Contractor/Coniract Professional shall
maintain , at its own expense, any additional kinds or amounts of insurance that it may deem
necessary to cover its obligations and liabilities under this Agreement.
B. Types of Insurance: Contractor/Contract Professional shall obtain , and maintain at all times
during the term of any Agreement, insurance in the following kinds and amounts:
a. Workers' Compensation Insurance as required by state statute, and Employer's
Liability Insurance covering all of Contractor's Contract Professional's employees acting
within the course and scope of their employment.
b. Commercial General Liability Insurance written on ISO occurrence form CG 00 01
10/93 or equivalent, covering premises operations, fire damage, independent Contractors,
products and completed operations, blanket contractual liability, personal injury, and
advertising liability with minimum limits as follows:
i . $ 1 , 000, 000 each occurrence;
ii . $ 1 , 000, 000 general aggregate;
C. Automobile Liability: Contractor/Contract Professional shall maintain limits of $1 ,000,000 for
bodily injury per person , $1 , 000 , 000 for bodily injury for each accident, and $ 1 ,000, 000 for
property damage applicable to all vehicles operating both on County property and elsewhere.
D. Additional Provisions:
a . Policies for all general liability, excess/umbrella liability, liquor liability and pollution
liability must provide the following :
i. If any aggregate limit is reduce by twenty-five percent (25%) or more by paid or
reserved claims, Contractor shall notify County within ten ( 10) days and reinstate the
aggregates required;
ii . Unlimited defense costs in excess of policy limits ;
iii . Contractual liability covering the indemnification provisions of this Agreement;
BID NO # B1500095
Page 8
iv. A severability of interests provision;
v. Waiver of exclusion for lawsuits by one insured against another;
vi. A provision that coverage is primary; and
vii. A provision that coverage is non-contributory with other coverage or self-insurance
provided by County.
b. For all general liability, excess/umbrella liability, liquor liability, pollution liability and
professional liability policies, if the policy is a claims-made policy, the retroactive date
must be on or before the contract date or the first date when any goods or services were
provided to County, whichever is earlier.
E. Contractors/Contract Professionals shall secure and deliver to County's Risk Administrator
("Administrator") at or before the time of execution of this Agreement, and shall keep in force
at all times during the term of the Agreement as the same may be extended as herein
provided, a commercial general liability insurance policy, including public liability and
property damage, in form and company acceptable to and approved by said Adminisirator,
covering all operations hereunder set forth in the related Bid or Request for Proposal .
F. Proof of Insurance : County reserves the right to require Contractor/Contract Professional to
provide a certificate of insurance, a policy, or other proof of insurance as required by the
County's Risk Administrator in his sole discretion .
G. Additional Insureds : For general liability, excess/umbrella liability, pollution legal liability,
liquor liability, and inland marine, Contractor/Contract Professional's insurer shall name
County as an additional insured .
H . Waiver of Subroqation : For all coverages, Contractor/Contract Professional's insurer shall
waive subrogation rights against County.
H . Subcontractors: All subcontractors, subcontractors , independent contractors, sub-vendors,
suppliers or other entities providing goods or services required by this Agreement shall be
subject to all of the requirements herein and shall procure and maintain the same coverages
required of Contractor/Contract Professional. Contractor/Contract Professional shall include
all such subcontractors, independent contractors, sub-vendors suppliers or other entities as
insureds under its policies or shall ensure that all subcontractors maintain the required
coverages. Contractor/Contract Professional agrees to provide proof of insurance for all such
subcontractors, independent contractors, sub-vendors suppliers or other entities upon
request by the County.
BID NO # 81500095
Page 9
6. SPECIFICATIONS AND/OR SCOPE OF WORK AND PROPOSED PRICING:
Purpose
The project in general consists of crushing, stockpiling and loading 7,500 tons of 3/8" aggregate chip
material into Weld County trucks for the 2015 chip seal projects in Weld County.
Generel Conditions and Information:
1 . Weld County will not supply any material for this project.
2. Delivery of material shall be from May 1 , 2015, to July 31 , 2015; 50% of the total tons shall be
delivered by June 15, 2015.
3. Certified scales on belt or buckets are required .
4. Payment shall be made according to the bid price as determined by scale tickets or run sheets from
the pit. All tickets for run sheets must be signed by a Weld County employee.
5. Weld County Public Works personnel normally work 7: 00am to 3: 30 pm , Monday through Friday.
Occasionally, due to circumstance beyond our control , work may extend to earlier than 7:00am and
late than 3:30pm and/or Saturday and/or Sunday. The successful bidder is required to accommodate
these situations.
6. Weld County will select the bidder based on the lowest cost to the County, considering project location
and hauling cost. Materials' may be awarded to different bidders based on pit locations relative to the
project locations.
The specification for material supply shall be in accordance with the Colorado Department of Transportation, Standard
Specification for Road and Bridge Construction 2011 , unless otherwise stipulated in this document. References to the
division shall mean Weld County and all documentation required will be handled through the Weld County Public
Works Department. Below is a list of project specials for this contract and the Project Special Provisions can be found
on pages 17-20
Section 10522 Dispute Resolution
Section 106. 03 Samples, Test, Cited Specification
Section 106. 08 Storage of Materials
Section 703. 05 Aggregates for Cover Coat Material
Schedule:
Advertisement: April 25, 2015
Published: Greeley Tribune
Bid Due to Purchasing: April 14, 2015
Estimated Bid Accepted by BOCC: April 29, 2015
Weld Countv Contract:
Questions related to the project and procedures should be directed to:
Joshua J. Holbrook — Construction Inspection Supervisor
Weld County Public Works
970. 304.6496, ext. 3743
jholbrook@weldgov.com
Terms and Conditions:
The Agreement shall commence approximately April 2015 and continue in full force for one year At the option of the
County, the Agreement may be extended for up to two (2) additional years Increases in the Cost may be negotiated
for subsequent renewal of the second and third additional one-year periods. The base price per ton may increase from
one year to the next by no more than the increase reflected by the Denver-Boulder-Greeley CIP index.
BID NO # 61500095
Page 10
Generel Conditions end Information:
1 . Weld County will not supply any material for this project.
2 . Delivery of material shall be (�om May 1 , 2015, ro July 31 , 2015; 50% of the to[al rons shall be
delivered by June 15, 2015.
3. Certified scales on belt or buckets are required.
a. Payment shall be made according to the bid price as deiermined by scale iickets or run sheets
from the pit. All tickets for sun sheets must be signed by a W eld County employee.
5. Weld Counry Public Works personnel normally work 7:OOam to 3:30 pm, Monday through Friday.
Occasionally, due to circumstance beyond our conirol, work may extend to eariier than 7:OOam and
late ihan 3�30pm and/or Saturday and/or Sunday The successful bidder is required to
accommodate fhese situations.
6. Weld County will select tbe bidder based on the lowest cost to the County, considering project
location and hauling cost. Materials' may be awarded to difterent bidders based on pit locations
relative ro ihe project locations.
The specification for matenal supply shall be in accordance with the Colorado Department of Transportation,
Standard Specification for Road and Bridge Construction 2011 , unless otherwise stipulated in ihis document.
References to the division shall mean Weld County and all documentation required will be handled through the
Weld County Public Works Department Below is a list of project specials for ihis contract and the Project Special
Provisions can be found on pages 17-20.
Section 105.22 Dispute Resolution
Section 106.03 Samples, Test, Cited Speci(ication
Section 106. 08 Storage of Materials
Section 703.05 Aggregates for Cover Coat Material
Schedule: See Paae 3.
Weld Countv Contact:
Ouestions related to the project and procedures should be directed to:
Joshua J. Holbrook - Conatruction Inspection Supervisor
Weld County Public Works
970.304.6496, e�. 3743
j holbrook � weld gov.com
Terms and Conditions:
The Agreement shall commence approximately April 2015 and continue in full force for one year. At fhe op�io� of
the County, tbe Agreement may be extended for up to two (2) additional years. Increases in the Cost may be
negotiated for subsequent renewal of the second and third additional one-year periods. The base price per ton may
increase trom one year to the next by no more than the increase reflected by the Oenver-0oulder-Greeiey CPI
indez.
2015 BID SCHEDULE
Chic Seal Aaareaete Suoolv 3/8"
� —
I
ITEMN ITEM �UANTITY UNIT PR�CE PER T CT GHAVEL PIT LOCATION ANO
— �INIT PRICE NAME
703.05 3!8" Chips 7,500 Ton 512.00 590.000.00 8490 Highwey 66
Plattevllle, CO
Prices wiil include all labor and equipmeN cost necessary to crush, stockpile and load material for use. Bidder shall
stockpile matenal within Weld County boundaries. Bidder must include the name and location of gravel pit and where
material will be picked up by W eld Country personal.
BID NO M 81500095
Page 10
The undersigned, by his or her eignature, hereby aeknowledger and represents thet:
t . The bid proposed herein meets all of the conditions, specifications, and special provisions set forth in the
request br bid for Reauest No. #B1500095
2. The quotations are exclusive oi any federal excise taxes and all other state and local taxes.
3. He or she is authorized to bind ihe below-named bidder for ihe amouni shown on the accompanying
proposal sheets.
4. The signed bid submitted, all of the documenis of the Request for Bid contained herein (including, but
not limited to, product specitications and scope oi services), and ihe formal acceptance of the bid by
Weld Counry, rogether, constitu[es a contract, with the contract date being the date of Formal acceptance
of the bid by Weld County.
5. Weld County reserves tha right to reject any and all bids, to waive any intormality in ihe bids, and to
accept the bid that, in the opi�ion of the Board of County Commissioners, is to the best interests of Weld
County. The bid(s) may be awarded to more than one vendor.
FIRM V� � � �1L � �� � I � —�— � 1� BYCI`� Z «I(��` _Yl � • VA���
Please print)
BUSINESS ' I / .,
ADDRESS g� Z(� � DATE `₹ � I - /�'
CITY, STATE, ZIP CODE � DE � �iL�I
TELEPHONE NO �� � � FAX .�� �O�r� -�o �I`t�3TAX ID N � `f ' G7 S ZIx��
SIGNATURE C���F- !�G��d�� E-MAIL��� UMT+UI,J� V/1R�� [',(1/�QAJIb.s - CZJGUI
WELD COUNTY S EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF
EXEMPTION NUMBER IS #9&03551-0000.
--� _ �-e�z.�-�,t-. w �.� n�>2� � � ����` ��' �� �lu�� �
�� ,�
BID NO N 81500095
Page 11
ACKNOWLEDGEMENT OF BID DOCUMENTS
Bid Opentng Checkliat: All of the followina oaaes must be submitted with every bid submittal. Failure to
Submit anv of ehass documenta wlll d(sauelHv vour bid.
� Receipt o( addenda(s), if any, should be signed.
� W-9 (page 13)
� Anti-Collusion Aflidavit. (page 14)
�Bid Schedule (page 11 )
I have initialed each of the above items end have fully executed the corresponding documenis. 1 hereby
Acknowledge and understand the apove required bid documents. VA IZR N W Y1�I }7FlN I ES ��
,
(Contractor)
Dated this �� day of , 201�
By: � � �� Title: � . � � � � ���
8iD NO k 81500095
Page 12
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BID NO q 81500095
Page 13
NOTICE OF AWARD I
2015 Chip Seal Aqqreqate Supplv 3/8"
To: Uw.ffa G+•+f L, ti,•c,s �_
—� i
Qi �zo �iOltic s� •
f���*,�:ok cv S�uS/G
Project Description:
The project in general consists of crushing, stockpiling and loading 7,900 tons of 3!8" aggregate chip material into
Weld County trucks for the 2015 chip seal projects in Weld County.
The Owner has considered the Bid submitted by you for the above described Work in response to its Invitation for
Bids and Instructions to Bidders.
You are hereby notified that your Bid has been accepted in the amount of $ p�, uco.au or as shown I
in the Bid Schedule.
You are required by the Instructions to Bidders to respond within ten (10) calendar days from the date of this Notice to
you.
You are required to return an acknowledged copy of this Notice of Award to the Owner.
Dated this � day of ��, 2015.
Weld County, Colorado, Owner
ey �� ���
Joshua Holbrook, Construction Inspection Supervisor
ACCEPTANCE OF NOTICE
II
Receipt of the above Notice of Award is hereby acknowledged by
�� /� �0 N�� �� � � � (Contractor) j
Dated this �day of �R} , 2015. ��
��
ey:
Title: -
0
BID NO # 81500095 y'
Page 15
ATTEST:
Weld C
BY:
dadwo
BOARD OF COUNTY COMMISSIONERS
Clerk to the B+ard WELD COUNTY, COLORADO
Deputy CI
rk to the Bo
APPROVED AS TO FU
Controller
Barbara Kirkmeyer,
8 201S
APPROVED AS TO =UBSTANCE:
Ele t• . 0 a or Department Head
Director
Leto
neral Se
County ;+Torney
o20/,S /6O2/
WELD COUNTY PUBLIC WORKS DEPARTMENT
SPECIAL PROVISIONS
The Colorado Department of Transportation 2011 Standard Specifications for Road and Bridge Construction controls
construction of this project. The following special provisions supplement or modify the Standard Specifications and
take precedence over the Standard Specifications and plans.
PROJECT SPECIAL PROVISIONS
Paqe
Index Page 2$
Revision of Section 105.22 — Dispute Resolution (March 2014) 29
Revision of Section 106. 03 — Sample, Test, and Spec (March 2014) 30
Revision of Section 106. 08 — Storage of Materials (February 2011 ) 31
Revision of Section 703. 05 - Aggregates for Cover Coat (February 2011 ) 32
Material
The remainder of this page left blank intentionally
BID NO # B1500095
Page 16
REVISION OF SECTION 105
DISPUTE RESOLUTION
Section 105 — Definition and Terms is hereby revised for this project as follows:
Subsection 105.22 shall be revised as follows:
The Colorado department of Transportation will not participate in the resolution process for any claims filed by
the Contractor.
Contract claims will follow the appropriate procedures for Subsection 105. 17 except that all claims reviews will be
handled by Weld County or its duly authorized representative. The following terms of this subsection shall be defined
as follows:
Project Engineer shall be Weld County Public Works.
District Engineer shall mean the Weld County Public Works Department of its duly authorized representative.
Chief Engineer shall mean the Weld County Public Works Department of its duly authorized representative.
For this project the Weld County Duly Authorized Representatives are:
Project Manager: Josh Holbrook, Construction Inspection Supervisor
Project Engineer: Don Dunker Countv Enqineer
Project Inspector: Nick Marquez Enq. Tech III
The remainder of this page left blank intentionally
BID NO # B1500095
Page 17
REVISION OF SECTION 106
SAMPLES, TESTS, CITED SPECIFICATIONS
Section 106 of the Standard Specifications is hereby revised for this project as follows:
Subsection 106.03 shall be revised as follows:
1 ) Sampling and testing will be done in accordance with table 1 -A
2) Weld County reserves the right to select random samples from the stock pile for retesting . The retesting
may be prior to or after incorporation of materials in the work. Those materials sampled and tested that do
not meet the requirements of the contract will be rejected.
3) Obtaining timely turnaround of test results is vital to the successful construction of a project. This is
important for all of the testing whether it is the contractor conducting the tests of quality control, or the
County conducting the tests for quality assurance. Refer to the CDOT Field Materials Manual for addition
guidance.
FREQUENCY GUIDE SCHEDULE MINIMUM MATERIALS SAMPLE AND TESTING.
TABLE 1 -A
Type of Test Sampling and Testing Verification Testing (ASTM or AASHTO)
Frequency
Gradation 1 per 2,000 tons AASHTO T27 and T11
LA Abrasion 1 per source AASHTO T96
The remainder of this page left blank intentionally
BID NO # 81500095
Page 18
REVISION OF SECTION 106
Storege of Materials
Section 106 of ihe Standard Specifications is hereby revised for this project as follows:
Subsection 106.08 shall be revised as follows:
Materials shall be stored to assure the preservation of their quality and fitness for the work. Stored materials,
even thought conditionally approved before storage, will be subject to inspection and testing prior to incorporation into
the work. Storage of material could be required for the length of the contract, or through November 30, 2015.
The remainder of this page left blank intentionally
BID NO # B1500095
Page 19
REVISION OF SECTION 703.05
Aggregate of Cover Coat Material
Section 703 of the Standard Specifications is hereby revised for this project as follows:
Subsection 703. 05 shall be revised as follows:
The aggregate shall conform to the following requirements:
1 ) Percentage of wear, Los Angeles Abrasion Test (AASHTO T 96), not more than 40.
2) At least 90 percent by weight of the particles retained on the #4 sieve shall have at least two
fractured face.
Table 703-6
Gradation Specifications for Cover Coast Aggregate
Sieve Size Percent b Wei�ht Passin S uare Mesh Sieve
3/8" Y�' '%»
'�z' '
3/8" 100
#4 0-15
#200 0-1 . 0
The remainder of this page left blank intentionally
BID NO # B1500095
Page 20
Cifent#: 33752 VARCOMPC
ACORD,w CERTIFICATE OF LIABILITY INSURANCE oaretmm�oonwv�
5/12/2015
THIS CERTIFICATE IS ISSUE� AS A MATTER OF INFORMA710N ONLV AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORI2ED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLOER.
IMPORTANT: tl the certificate holder is an AODITIONAL INSURED, ihe policy(ie5) must Be endorsed. II SUBROGATION IS WAIVED, sub�ect to
the terms and conditlons of fhe pollcy, cerlaln policies may requlre an endorsemant. A statement on this ceniticate does nof confer rights to the
certiflcate holder in lieu of such endorsement(s).
PRODOCEfl � CONTACT
NI+MB
Holmes Murphy -Colorado I PHONE 515 223-fi800 �`� �
7600 Easl Orchard Rd, Ste 330 ,-Ea p Lo e.n: ac r+o : 855�668-0076
___--
SOUIN � ADDRE55:
�__ INSUNER�SjAFFOFOWGCOVENAOE NAICp
Greenwood Vlllage, CO So111 i ir�suREfl A : phoenix Insurance Company 25623
--- - - ---- '-_ . . - ------
insuaeo ! iHsueeae : Catfin Speeiatly Ins. 15989
Varra Companies I Trvelers Insurance -� 39357
� INSUFEq C :
8120 Gage Street irvsuAeao : Charter Oak Fire Ins. Company 25615
Frederick, CO 80516
IN4UflER E :
IN60PERf : �
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
TIiIS IS TO CERTIFV THAT TH[ ppLICIES OF INSURANCE LISTED B[LOW HAVE BEEN ISSUE� TO THF INSURED NAN.[D A�OVE FOR THE POLICY PERIOD
INDICATF�, NOTWITHSTANDING ANV REOUIREMENT, TERM nR C(aNDITIONOF ANV GONTHACiOR OTHER DOCUMENT WITH RESPEGT TO WHIGH THIS
CERTIFIGATE MAV OE ISSUED OH MAV FEHTAIN, THE INSUHANCE AFFOHDEU BY IFIE POLICIES DESCHIBED HEflEIN IS SUBJEGI 70 ALL IHE IEHMS,
EXCLUSIONS AND CONOITIONS OF SUCH POLICIHS. I.IMITS SIIOWN MAY HAVE BEEN REDUCED BV PAIO CLAIMS.
LTfl TYPEOFINSUflANCE AD�LSUBH pOLICVNUMBER MMIDUnYYY MMI�DIY`/VVY LIMITS � �� �
A GENEflAILIABWTV 6306A650550PHX14 O/O�/YO� 4 � O/O1�EOI � EACHOCCUFRENCE _ 5� ��0�����
X CGMMEFCIdL (3ENGFBLLIAtliLIIY ppµ/�(;� T flENTEO
PRfMISE5 Eaoccurtencg'1. , ._ S3�0�0��
_ J CLRIMS�MADE � OCLUR MEDE%P Anyone erson S�0y_000
X�� AI #CGD24608/0S _ _ Peaso��n�sauvitdauav g1 ,000,000
� (iENERNLA�GREQATE SM1�000 OOO
GEN'LACCFE6ATELIMITAPPLIESPER: PNDOUCTS - COMP/OPAGG 32�000�000
roucv I X� �FCT_ .�L�� § .. .._
A 8106A650550COF14 D/01l2074 10/01l201 ,
AUTOMOBILELI0.BILITV COMBINE� SINGLELIMR 1 OOOO
(EAeccEenil � _� �0
X qNV AUTO 8001LV INJIIRV (Pe�pmsun) §
ALLOWNE� SCHEDOLED BOOILVINJURY �Peracddenl) 5 �
AUTOS AUTOS
X HIRFDAUTOS X NONOWNEO PqOPERTY �AMqGE � �� �
AUTOS Per amident
S
/{ �( UMBflELLALl46 J� CCCOti CUP6A650550TIL74 0����20�4 ����1�2�� ENCHOCGUflRENCE 5$ QQ��0�0
E%CE55 �IA9 (;�qIMS�MAOE AGGREf.ATE SS 00D OOO
neo X aeTeunoNa10,000 __,. __._ s
B WOPKEHSCOMPENSRTIOfi UB5D768436MD14 10/01/201410/01/201 X �'''csintu� Ioin� � - -
ANDEMPLOYEPS' LIABILIN Y �N �-R � � —
hNYPROPRIETONPNRTNEWEXECUTiVE❑ EL. EACHACCIDEM . � S7000000
OFFICEfUMEMF3ERF%CILOFO? �.J N/A ' ' -
(MantlatoryinNH) EIDISEASE _EAEMPLOYFf S� �000�000
II yes, dasc�ibounEer
DESCRIPTION OF OPEqAT10NS bqbw _ E.L DISEASE � POLiGY UMII I Sy �OOO�OOO
C Protess & Pollut CPL979171015 10l01/2014 10/01/201 i $1 ,000,000 occlaggregat
Llability
DESCRIVTION OF OPERATIONS /LOCATIONS /VEHICLES (Altech ACORD 101� Atltlplanal flemeiMn 6chadula, II Tore spett la naui�ed)
REF: Project - 8id 81500095
The following are additional Insureds on General Liability if required by wrltten contract and coverage
applies as respects work performed by the insured tor the adtlitional insured. All terms and conditions ot
the policy apply. The general liabllity coverage is primary and non-contributory per the policy terms and
(See Attached Descriptions)
CERTIFICATE HOLDER CANCELLATION
Weld Count Public Works SHOULO ANY OFTHE ABOVE DESCRIBEO PDLICIES BE CANCELLED BEFORE
Y TME EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVEflED �N
Pavement Management ACCOR�ANCE WITH THE P�LICV PROVISION5.
1171 H Street
P O BOX �SH AU7H0111ZE0 REPPESENTATIVE
Greeley, CO 80632 � ,� x o
u.�C
� 1988-2070 ACORD CORPORATI0N. All rlghts reserved.
ACORD 25 (2010/OS) 7 p( 2 The ACORD name and logo are registered marks oi ACORD
#S138370/M138365 HANL7
Marcia Walters
From: Denie Compton <dcompton@varracompanies.com>
Sent: Tuesday, April 14, 2015 7:39 AM
To: bids
Subject: Bid No. B1500095
Attachments: Bid No. 61500095.pdf
Follow Up Flag : Follow up
Flag Status: Flagged
Categories: BID RECEIVED
I HEREBY WAIVE MY RIGHT TO A SEALED BID.
DENIE COMPTON
. .
� � .:
Denie Compton Phone: (303) 666-6657
Sales and Marketin CeIL• (303) 591-1712
9 Fax: (303) 666-6743
��� Sand ��� Grevel ��� Recycled Materials ��� Ready Mix Concrele ���
1
COUNTY
MEMORANDUM
(14,44.p
TO: Jaa cl)onald, Director of Public Works DATE: April 27, 2015
FROM: Joshua Holbrook, Construction Inspection Supervisor
SUBJECT: Chip seal Aggregate Supply 2015
BID NO: #B1500095
On April 14, 2015, two bids were opened for the 2015 Chip Seai Aggregate Supply contract. The amounts ranged from
$90,000.00 to $230,625 with the lowest bid submitted by Varra Companies from of Platteville, Colorado.
The budgeted amount for this material is $162,600.00
This material will be used for the 2015 chip seal maintenance projects.
It is our recommendation to award this material supply contract to Varra Compaines for a total amount of $90,000.00.
Cc Curtis Hall, Operation Manager
Neal Bowers, pavement Management Supervisor
Janet Lundquist. Support Services Manager
Trevor Jiricek, Director of Environmental Health and General Services
Marcia Walters_ Purchasing
Rnsc t:vcrcrt, Purchasing
M ',Maintenance Contracts+Chip Searlitt 1-tt inch chips \d imtract L)ucs'2f)15 ree ,en due
WELD COUNTY PURCHASING
1150 O Street Room #107, Greeley CO 80631
E-mail: mwaltersco.weld.co.us
E-mail: reverett@co.weld.co.us
Phone: (970) 356-4000, Ext 4222 or 4223
Fax: (970) 336-7226
DATE OF BID: APRIL 14, 2015
REQUEST FOR: CHIP SEAL AGGREGATE SUPPLY - 3/8"
DEPARTMENT: PUBLIC WORKS DEPT
BID NO: #B1500095
PRESENT DATE: APRIL 15, 2015
APPROVAL DATE: APRIL 29, 2015
PRICE PER TON CONTRACT PRICE GRAVEL PIT
VENDOR 3/8" AGGREGATE (based on 7,500 tons) LOCATION
VARRA COMPANIES INC
8120 GAGE ST
FREDERICK CO 80516
MARTIN MARIETTA
1800 N TAFT FILL RD
FT COLLINS CO 80521
$12.00/TON
$30.75/TON
**PWD IS REVIEWING THE BID AT THIS TIME
$90,000.00 8490 HWY 66
PLATTEVILLE CO
$230,625.00 925 N 35THAVE
GREELEY CO
0205-1DI
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