HomeMy WebLinkAbout20160164.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
JANUARY 13, 2016
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, January 13, 2016, at the hour of 9:00 a.m.
▪ ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Mike Freeman, Chair- EXCUSED
Commissioner Sean P. Conway, Pro-Tern
Commissioner Julie A. Cozad
Commissioner Barbara Kirkmeyer
Commissioner Steve Moreno
Also present:
County Attorney, Bruce Barker
Clerk to the Board, Esther Gesick
Controller, Barbara Connolly
MINUTES: Commissioner Cozad moved to approve the minutes of the Board of County
Commissioners meeting of January 11, 2016, as printed. Commissioner Moreno seconded the motion,
and it carried unanimously.
e AMENDMENTS TO AGENDA: There were no amendments to the agenda.
▪ CONSENT AGENDA: Commissioner Kirkmeyer moved to approve the Consent Agenda as printed.
Commissioner Cozad seconded the motion, and it carried unanimously.
PRESENTATIONS:
• 1) RECOGNITION OF SERVICES, DEPARTMENT OF PLANNING SERVICES - LINDA DODGE:
Chair Pro-Tem Conway read the certificate for the record. Tom Parko, Director of the Department of
Planning Services, stated Ms. Dodge has a wealth of institutional knowledge which will be greatly missed.
He stated he has appreciated all of her work and her retirement is well deserved. El Commissioner
Cozad commented she has known Lin since 1995, and she recognized her positive attitude, exceptional
customer service and dedication to the County through the use of her institutional knowledge. She shared
that Ms. Dodge has many talents (jewelry artist) and wished her the best of luck in the future.
IR Commissioner Moreno stated he served as the Coordinator for Planning this past year and always
enjoyed stopping in to visit with Lin on his way to meetings. He stated she was always focused on her
work, and he wished her the best of luck in her retirement. eCommissioner Kirkmeyer stated she
first met Lin while she was working in the Clerk to the Board (Ms. Dodge noted she actually started her
career with Weld County in the Communcations Center) and she thanked her for her cheerful disposition
Minutes, January 13, 2016 2016-0164
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and serving as a great member of the County team. a Commissioner Conway thanked Ms. Dodge
for a job well done for the citizens of Weld County and encoura ed her to consider volunteer opportunities
with the Weld County if she is looking for something to do. PA Ms. Dodge thanked Weld County for a
being a positive and fulfilling part of her life, stating it was gratifying to work in the County where she was
born and raised. She acknowledged that she has been known for speaking her mind and it was always
done in the best interest of the residents of Weld County and the places she worked.
(Clerk's Note: The meeting was paused following Commissioner Coordinator Reports for a photo
opportunity with Ms. Dodge.)
• PUBLIC INPUT: No public input was given.
• COMMISSIONER COORDINATOR REPORTS: Commissioner Moreno stated he traveled to
Washington, D.C., last week, along with Colorado Secretary of State, Wayne Williams, and he reported
there may be some litigation filed against the State for the selection of only one vendor for the unified
voting system. a Commissioner Kirkmeyer reported the Highway 85 Coalition is meeting on Thursday,
January 14, 2016, at 5:30 p.m., at the Evans Riverside Community Center to discuss the PEL Charrette
with regard to the Highway 34 and Highway 85 interchange. She noted that she and Commissioner
Cozad have been busy working on various legislative priorities: Quality Child Care, County Highway Bill,
two Children's Code changes, and the Workforce Innovation Opportunity Act. a Commissioner Cozad
added the Workforce Planning Region request was granted so Weld County is now its own planning
region. She also mentioned she has been visiting with various legislators regarding the Child Care Bill
and has been receiving a lot of support from both parties. She stated she attended the first meeting of
the Poudre Heritage Alliance and was nominated to serve on the Finance Committee. Next she reported
concerning the Fair Board which is looking forward to the Farm Show starting January 26th, and she will
be working in the Fair Board booth. Lastly, she will be attending the Four States Annual Meeting and
Water Conference focusing on ditches, federal legislation, water storage, land use and local control.
Commissioner Conway stated Weld County hosted the North Front Range Metropolitan Planning
Organization (NFRMPO) and discussed transportation priorities and he was elected to be the new STAC
(Statewide Transportation Advisory Committee) representative for 2016. He stated the Highway 34
Coalition meeting was well attended and received an update from CDOT which will be hosting the next
Coalition meeting in February, at which time a proposal for the PEL Study will be presented to determine
what participation the various entities will have. Lastly, he attended the South Platte Round Table last
night and was elected as Vice-Chair and they reviewed various grants and studies.
BIDS:
• 1) APPROVE BID #B1500200, CUSTODIAL SERVICES (HUMAN SERVICES BUILDING) -
DEPARTMENT OF BUILDINGS AND GROUNDS (CON'T FROM 1/6/2016): Trevor Jiricek, Director of
General Services, stated staff recommends approval of the low bid from Whayne and Son Enterprises,
Inc., for $5,351.99 per month. He stated when the bids were presented three (3) weeks ago there was
a different selection order; however, following further review it was determined that there was a new low
bid which met specifications. In response to Commissioner Conway, Toby Taylor, Director of Buildings
and Grounds, confirmed they did factor in consumables. Commissioner Moreno moved to approve said
low bid as recommended by staff. The motion was seconded by Commissioner Kirkmeyer, and it carried
unanimously.
Minutes, January 13, 2016 2016-0164
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OLD BUSINESS:
e 1) CONSIDER AGREEMENT FOR TAX INCREMENT EXPENDITURE AND REVENUE SHARING
AND AUTHORIZE CHAIR TO SIGN - CITY OF FORT LUPTON/FORT LUPTON URBAN RENEWAL
AUTHORITY (CON'T FROM 12/23/2015): Bruce Barker, County Attorney, stated he has not heard back
from the City of Fort Lupton formally; however, he did speak with Claud Hanes, Town Administrator, who
indicated the City Attorney has withdrawn from representing this matter due to a fundamental
disagreement with the requirement that the incremental amount must be spent on public improvements.
Regardless, Mr. Barker recommended approval of the agreement. Commissioner Kirkmeyer agreed and
added that Fort Lupton has established an Urban Renewal Authority Board, she has been appointed to
serve on said URA Board, and she agreed this matter is ready to move forward. Commissioner Kirkmeyer
moved to approve said agreement and authorize the Chair to sign. The motion was seconded by
Commissioner Cozad, and it carried unanimously.
NEW BUSINESS:
1) CONSIDER DESIGNATION OF THE AUTHORIZED REPRESENTATIVE, ACCOUNT
MANAGER, AND SUBMISSION AGENT FOR SECTION 111 MANDATORY REPORTING
APPLICATION: Patti Russell, Director of Human Resources, stated Section 111 of the
Medicare/Medicaid and SCHIP Extension Act of 2007 added this mandatory reporting and she
recommended approval of the Resolution as drafted by Don Warden, Director of Finance and
Administration. Commissioner Cozad moved to approve said Resolution as drafted. Seconded by
Commissioner Moreno, the motion carried unanimously.
2) CONSIDER AMENDMENT OF LEASE AGREEMENT FOR 1020 9TH AVENUE, GREELEY,
AND AUTHORIZE CHAIR TO SIGN - NARANJO INVESTMENT, LLC: Mr. Taylor stated the subject
property was purchased last February and the current tenant located to another site, therefore, he
amended lease term to expire December 31, 2015,
recommended approval of the pretroactively.
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Commissioner Kirkmeyer moved to approve said lease amendment and authorize the Chair to sign. The
motion, which was seconded by Commissioner Moreno, carried unanimously.
IR 3) CONSIDER RETROACTIVE AGREEMENT FOR SERVICES AND MATERIALS AND
AUTHORIZE CHAIR TO SIGN - BESTWAY CONCRETE AND AGGREGATE: Frank Haug, Assistant
County Attorney, stated this is the last of the retroactive agreements to supplement the bid documents
for work completed following the 2013 flood event, which will satisfy the FEMA reimbursement
requirements. Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to
sign. Commissioner Cozad seconded the motion, and it carried unanimously.
E 4) CONSIDER SECOND AMENDMENT FOR COMMUNICATIONS TOWER AND SITE LEASE
AGREEMENT (WELD CO. COMMUNICATIONS) AND AUTHORIZE CHAIR TO SIGN - SPRINT
SPECTRUM REALTY COMPANY, L.P: Mike Wallace, Director of Public Safety Communications,
presented the amendment to add an additional microwave use to the tower, as well as altering the terms
for payment to be increased from $900.00 to $1,800.00 per month, plus an incremental increase every
five years. In response to Commissioners Moreno and Kirkmeyer, Mr. Wallace explained the terms and
amounts related to the Nunn Tower. Commissioner Conway commended Wallace for holding firm on the
amount despite some push back and for accomplishing a successful negotiation. The motion to approve
the second amendment and authorize the Chair to sign, which was made by Commissioner Moreno, and
seconded by Commissioner Cozad, carried unanimously.
5) CONSIDER AGREEMENT FOR THE PURCHASE OF PUBLIC ROAD RIGHT-OF WAY AND
TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CR 49 AND
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AUTHORIZE CHAIR TO SIGN ALL NECESSARY DOCUMENTS - RODNEY MILLER: Leon Sievers,
Department of Public Works, stated this agreement is part of the County Road (CR)49 acquisition project.
He gave a brief description of the location of the 0.06-acre parcel, for a total purchase price of$1,529.00.
Commissioner Cozad moved to approve said agreement and authorize the Chair to sign. The motion
was seconded by Commissioner Kirkmeyer, and it carried unanimously.
6) CONSIDER AGREEMENT FOR THE PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY,
PERMANENT EASEMENT, AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN
IMPROVEMENTS TO CR 49 AND AUTHORIZE CHAIR TO SIGN ALL NECESSARY DOCUMENTS -
HOLLY BODA-SUTTON AND WILLIAM SUTTON: Mr. Sievers described the location of the 0.302-acre
right-of-way, reviewed the compensation amounts, for a total cost of$2,218.00. Commissioner Moreno
moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner
Kirkmeyer, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
There being no further business, this meeting was adjourned at 9:38 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ..eito; EXCUSED
Mike Freeman, Chair
Weld County Clerk to e Board
Sean P. Conway, Pro-Tern
BY:
Deputy Clerk to the Board
uli:, . Cozad
.1.diklep-A--
a Kirkmeye
Steve Moreno
Minutes, January 13, 2016 2016-0164
Page 4 BC0016
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