HomeMy WebLinkAbout20161449.tiff RESOLUTION
RE : APPROVE MODIFICATION OF AGREEMENT FOR NOXIOUS WEED TREATMENT
AND AUTHORIZE CHAIR TO SIGN
WHEREAS , the Board of County Commissioners of Weld County , Colorado , pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County , Colorado , and
WHEREAS , the Board has been presented with a Modification of the Agreement for
Noxious Weed Treatment between the County of Weld , State of Colorado , by and through the
Board of County Commissioners of Weld County , on behalf of the Department of Public Works ,
and the United States Department of Agriculture , Forest Service , Arapaho National Forest ,
Roosevelt National Forest , and the Pawnee National Grasslands , commencing upon full
execution of signatures and ending December 31 , 2019 , with further terms and conditions being
as stated in said agreement , and
WHEREAS , after review , the Board deems it advisable to approve said agreement , a copy
of which is attached hereto and incorporated herein by reference .
NOW, THEREFORE , BE IT RESOLVED by the Board of County Commissioners of Weld
County , Colorado , that the Modification of Agreement for Noxious Weed Treatment between the
County of Weld , State of Colorado , by and through the Board of County Commissioners of Weld
County , on behalf of the Department of Public Works , and the United States Department of
Agriculture , Forest Service , Arapaho National Forest , Roosevelt National Forest , and the Pawnee
National Grasslands be and hereby is , approved .
BE IT FURTHER RESOLVED by the Board that the Chair be , and hereby is , authorized
to sign said agreement modification .
The above and foregoing Resolution was , on motion duly made and seconded , adopted
by the following vote on the 27th day of April , A . D . , 2016 .
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY , COLORADO
ATTEST :
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Mike Freeman , Chair
Weld County Clerk to the Board/
- �� C/ , < >• # . can P . Conway , Pro-Tem
ite , \BY : / 4 r; �J
Atli n As
Dep ty Clerk to the Boant 10 'Seta, / -Or cti zt,
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APPRO -D RM : re 11"re le f .1 kilt,yL_
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ty Attorney *mit 'halos vsfyy.„.AAc mo
Steve Moreno
Date of signature : 44.1fi
eG; n'0 en ) 2016- 1449
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'►,; '- Li, - �;. MEMORANDUM
, 0u ,, _
TO: Clerk to the Board DATE: April 25, 2016
FROM: Tina Booton, Public Work -1-1/
Jay McDonald,Director of Public Works
SUBJECT: Agenda Item
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This request is for a signature modifying the 2015 USFS Pawnee National Grassland working
agreement with Weld County.
In 2016,the USFS will provide Weld County with$4500 to help carry out treatments on the
USFS Pawnee National Grassland.This money was also used as a match to secure other funds
from the Colorado Department of Agriculture to help landowners treat their diffuse knapweed
that boarders the USFS and in the Stoneham area.
A work session was held on Monday, April 25 at 11 am discussing this situation with the
BOCC and receiving their approval for signing this agreement and moving forward with the
work.
Please add this item to the agenda for Wednesday, April 27 or Monday,May 2,2016.
2016-1449
BOARD OF COUNTY COMMISSIONERS
PASS-AROUND REVIEW/WORK SESSION REQUEST
RE: USFS Pawnee Buttes National Grassland Partnership
DEPARTMENT: Public Works DATE: April 15,2016
PERSON REQUESTING: Tina Booton
Brief description of the problem/issue:
In 2015 Weld County entered into a five year working partnership with the USFS Pawnee National Grassland.
This partnership allows both parties to work together on weed issues on USFS lands. This original agreement
did not include any money transferring between the two parties.
In 2016,the USFS Pawnee National Grassland would like to transfer to Weld County Weed Division$4500 for
our help in making treatments on the USFS Pawnee National Grassland to address noxious weeds that we are
trying to eradicate in northern Weld County. These species include hoary cress, diffuse knapweed, and
perennial pepperweed.
A modification to the agreement from last year needs to be signed to allow this transfer to happen. The annual
operating plan is attached indicating the work load and allotments being addressed. The financial plan shows
the transfer of USFS Pawnee National Grassland funds coming to Weld County along with Weld County's
match. Weld County's match is coming from the Colorado Dept of Agriculture Noxious Weed Fund Grant that
was submitted for 2016 and is in the process of being finalized at the state level.
What options exist for the Board? (Include consequences,impacts,costs,etc. of options)
Option A- Sign the Modification of Agreement.
Option B-Do not sign the Modification of Agreement.
Recommendation:
Option A- Sign the Modification of Agreement.
Approve Schedule
Recommendation Work Session Other/Comments:
Mike Freeman,Chair
Sean P.Conway,Pro-Tem
Julie Cozad
Barbara Kirkmeyer
Steve Moreno
M.\FORMS1WorkSession-passaround2016 doc
USDA Forest Service OMB 0596-0217
-__ - _- --- FS-1500-19
PAUL. OF PAGES
MODIFICATION OF GRANT OR AGREEMENT 1 L 3
I U S FOREST SERVICE GRANT/AGREEMENT NUMBER. 2 RECIPIENT/COOPERATOR GRANT or t MODIFICATION NUMBER
(5-PA-1 (021006-020 AGREEMENT NUMBF.R,IF ANY 01
579019010602
4 NAME/ADDRESS OF U S FOREST SERVICE UNIT ADMINISTERING .5 NAME/ADDRESS OF U S.FOREST SERVICE UNIT ADMINISTERING
GRANT/AGREEMENT(unit name,street,city,state.and zip*4) PROJECT/ACTIVITY(unit name.street,city.state,and zip 4-4)
Arapaho-Roosevelt-PNG, 2150 Centre Ave., Biding E, Pawnee National Grassland, 660 O Str.,Greeley, CO
Fort Collins, CO 80526 80631
6 NAME/ADDRESS OF RECIPIENT'COOPERATOR(street,city.state,and zip i 7 RECIPIENT/COOPERATOR'S HHS SUB ACCOUNT NUMBER(For HHS
4,county). payment use only)
Weld County, 1 150 O Str., Greeley,CO. 80631
8. PURPOSE OF MODIFICATION
CHECK ALL This modification is issued pursuant to the modification provision in the grandagreement
THAT APPLY:_ referenced in item no. I. above.
El CHANGE IN PERFORMANCE PERIOD:
E CHANGE IN FUNDING:$4500.00 in additional funding for FY16 work
n ADMINISTRATIVE CHANGES:
® OTHER(Specify type of modification):Addition of financial provisions
Except as provided herein,all terms and conditions of the Grant/Agreement referenced in I. above,remain unchanged and in full
force and effect.
9. ADDITIONAL SPACE FOR DESCRIPTION OF MODIFICATION(add additional pages as needed):
The USES will be contributing funding in the PA this year;refer to the AOP for location and description of activities and the
supplemental provisions document for financial provisions. AAP#:344102
10. ATTACHED DOCUMENTATION (Check all that apple):
El t Revised Scope of Work
Z ' Revised Financial Plan
DOther:
'
11. SIGNATURES
AUTHORIZED REPRESENTATIVE:BY SIGNATI,RI:BELOW',THE SIGNING PARTIES CERTIFY THAT THEY ARE TIIE OFFICIAL REPRESENTATIVES OF
THEIR RESPECTIVE PARTIES AND AUTHORIZED TO ACT IN THEIR RESPECTIVE AREAS FOR MATTERS RELA TED TO [HE ABOVE-REFERENCED
GRANT/AGREEMENT.
i t A RIG`A ft'RE I I B DA TI: Ile US FOREST SERVICE StGNAT1JRE I I D DATE
SIGNED SIGNED
(St)nature of Signatoi'.Official) i(Signature of Signatory Official) _
I I E NAME(type or print) Mike Freeman I I F NAME(type or print) Monte L. Williams
,
i i G rITI,E (type or print): Weld County Commissioner : H TITLE(type or print): Forest Supervisor
12. G&A REVIEW
I2,A.The authority and format of this modification have been reviewed and approved for signature by: 126 DATE
SIGNED
lartin ste ort ' ._ 6121/2016/
U S Forest Service Grants& Agreement:,Specialist
A24,-/yy9
USDA Forest Service OMB 0596-0217
FS- 1500- 19
Burden Statement
According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB
control number. The valid OMB control number for this information collection is 0596-0217. The time required to complete this information collection is estimated to average 30 minutes per
response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information .
The U. S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital
status, familial status, parental status, religion , sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual's income is derived from any public
assistance. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape,
etc.) should contact USDA's TARGET Center at 202-720-2600 (voice and TDD).
To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call toll free (866) 632-9992 (voice). TDD
users can contact USDA through local relay or the Federal relay at (800) 877-8339 (TDD) or (866) 377-8642 (relay voice). USDA is an equal opportunity provider and employer.
FS Agreement No. 15- PA- 11021006-020
Cooperator Agreement No. 57901901602
Supplemental Provisions Document : Financial Clauses
A . PAYMENT/REIMBURSEMENT. The U . S . Forest Service shall reimburse the County
for the U . S . Forest Service's share of actual expenses incurred, not to exceed $4500 .00, as
shown in the Financial Plan . In order to approve a Request for Reimbursement, the U . S .
Forest Service shall review such requests to ensure payments for reimbursement are in
compliance and otherwise consistent with the terms of the agreement. The U . S . Forest
Service shall make payment upon receipt of the County' s monthly invoice . Each invoice
from the County shall display the total project costs for the billing period, separated by
4 U . S . Forest Service and the County ' s share . In -kind contributions must be displayed as a
separate line item and must not be included in the total project costs available for
reimbursement. The final invoice must display the County ' s full match towards the
project, as shown in the financial plan , and be submitted no later than 90 days from the
expiration date .
4
Each invoice must include, at a minimum :
1 . the County ' s name, address, and telephone number
2 . U . S . Forest Service agreement number
3 . Invoice date
4 . Performance dates of the work completed (start & end )
5 . Total invoice amount for the billing period, separated by the U . S . Forest Service
and the County share with in -kind contributions displayed as a separate line
item .
6 . Display all costs, both cumulative and for the billing period, by separate cost
element as shown on the financial plan .
7 . Cumulative amount of U . S . Forest Service payments to date .
8 . Statement that the invoice is a request for payment by "reimbursement"
9 . If using SF-270, a signature is required .
10 . Invoice Number, if applicable
The invoice must be forwarded to :
EMAIL : asc_gagfs . fed . us
FAX : 877-687-4894
POSTAL : USDA Forest Service
Albuquerque Service Center
Payments — Grants & Agreements
101B Sun Ave NE
Albuquerque, NM 87109
Page 1 of 3
Send a copy to : Randal Reichert
rreichert@fs . fed . us
B . STANDARDS FOR FINANCIAL MANAGEMENT
a. Financial Reporting The County shall provide complete, accurate, and current
financial disclosures of the project or program in accordance with any financial
reporting requirements, as set forth in the financial provisions .
b . Accounting Records The County shall continuously maintain and update records
identifying the source and use of funds . The records shall contain information
pertaining to the agreement, authorizations, obligations, unobligated balances, assets,
outlays, and income .
c . Internal Control The County shall maintain effective control over and
accountability for all U . S . Forest Service funds, real property, and personal property
assets . The County shall keep effective internal controls to ensure that all United
States Federal funds received are separately and properly allocated to the activities
described in the agreement. The County shall adequately safeguard all such
property and shall ensure that it is used solely for authorized purposes .
d . Source Documentation The County shall support all accounting records with
source documentation . These documentations include, but are not limited to,
cancelled checks, paid bills, payrolls, contract and subgrant/contract documents .
These documents must be made available to the U . S . Forest Service upon request.
C . LIMITATION OF FUNDS . U . S . Forest Service funds in the amount of $ 4500 .00 are
currently available for performance of this agreement through 12/31 /2016 . The U . S .
Forest Service's obligation for performance of this agreement beyond this date is
contingent upon the availability of appropriated funds from which payment can be made .
There is no legal liability on the part of the U . S . Forest Service for any payment may
arise for performance under this agreement beyond this amount until the County
receive(s) notice of availability to be confirmed in a written modification by the U . S .
Forest Service .
D . INDIRECT COST RATES- PARTNERSHIP
Indirect costs are approved for reimbursement or as a cost-share requirement and have an
effective period applicable to the term of this agreement.
1 . If t he County has never received or does not currently have a negotiated indirect
cost rate, they are eligible for a de minimis indirect cost rate up to 10 percent of
modified total direct costs (MTDC ) . MTDC is defined as all salaries and wages,
fringe benefits, materials and supplies, services, travel, and contracts up to the first
$25 ,000 of each contract.
Page 2 of 3
2 . For rates greater than 10 percent and less than 25 percent, the County shall maintain
documentation to support the rate . Documentation may include, but is not limited to,
accounting records, audit results, cost allocation plan, letter of indirect cost rate
approval from an independent accounting firm , or other Federal agency approved rate
notice applicable to agreements .
3 . For a rate greater than 25 percent, the U . S . Forest Service may require that the
County request a federally approved rate from the County ' s cognizant audit
agency no later than 3 months after the effective date of the agreement. The County
will be reimbursed for indirect costs or allowed to cost-share at the rate reflected in
the agreement until the rate is formalized in the negotiated indirect cost rate (NICRA )
at which time, reimbursements for prior indirect costs or cost-sharing may be subject
to adjustment.
4 . Failure to provide adequate documentation supporting the indirect cost rate, if
requested, could result in disallowed costs and repayment to the U . S . Forest Service.
E . OVERPAYMENT. Any funds paid to the County in excess of the amount entitled under
the terms and conditions of this agreement constitute a debt to the Federal Government.
The following must also be considered as a debt or debts owed by the County to the U . S .
Forest Service :
- Any interest or other investment income earned on advances of agreement funds ; or
- Any royalties or other special classes of program income which, under the provisions of
the agreement, are required to be returned ;
If this debt is not paid according to the terms of the bill for collection issued for the
overpayment, the U . S . Forest Service may reduce the debt by :
1 . Making an administrative offset against other requests for reimbursement.
2 . Withholding advance payments otherwise due to the County.
3 . Taking other action permitted by statute (31 U . S .C . 3716 and 7 CFR, Part 3 , Subpart
B) .
Except as otherwise provided by law, the U . S . Forest Service may charge interest on an
overdue debt.
F . FUNDING EQUIPMENT AND SUPPLIES . Federal funding under this agreement is not
available for reimbursement of the County ' s purchase of equipment and supplies .
Equipment is defined as having a fair market value of $5 , 000 or more per unit and a
useful life of over one year.
3
Page 3 of 3
Annual Operating Plan for the period of April 8, 2016 to December 31st, 2016 and under the terms of the Participating Agreement No. 15-PA- 11021006-020, between the
U.S. Forest Service, Arapaho Roosevelt National Forest and Pawnee National Grassland/ Pawnee Ranger District and Weld County
Work Areas ( See Quantity Treatment ( chemical, manual, Estimated Period of
attached maps) Township/Range/Sections Notes on Site Target Species (Acres) bio, mech.) Performance Work Performer Work Financer
Riparian exclosure area
and riparian grazing
pasture right off of CR Hoary Cress I 0 Chemical (Escort) April 25th- 29th 2016 Weld County Weld County
Box Allotment T8N R58W S 14 129
drainage that runs to the
northwest and starts in Hoary Cress 30 Chemical (Escort) April 25th- 29th 2016 Weld County Weld County
Box Allotment T8N R58W S 14, 15, 10 sec 14
drainage that runs to the
northwest and starts in Hoary Cress 30 Chemical ( Plateau or Telar) September 2016 USFS LSES
Box Allotment T8N R58W S 10, 11 sec 11
drainage in east half of
sec 11 and stock tank in Hoary Cress 25 Chemical ( Plateau or Telar) September 2016 USFS USFS
Box Allotment T8N R58W S 11 NW sec 11
Box Allotment T8N R58W S 35 tank in sec 35 Hoary Cress 4 Chemical ( Plateau or Telar) September 2016 USFS USFS
All external fence-line
including a 100 foot
T1 IN R59W S 26, 25, 30, buffer zone that extends Diffuse 300 Chemical ( Tordon 22K) May 31st - June 10th Weld County and USFS
Klingensmith 31 , 36 and T12N R59W S into allotment. Tank area Knapweed 2016 USFS
Allotment 23 in NW 26.
T1 IN R59W S 28 and Diffuse 250 Chemical ( Tordon 22K) May 31st - June 10th Weld County and USFS
Roberts Allotment T12N R59W S 21 Entire allotment Knapweed 2016 USFS
Diffuse 40 Chemical ( Tordon 22K) May 31st - June 10th Weld County and USFS
Jug Allotment TI I N R59W S 27 Entire allotment Knapweed 2016 USFS
Perennial 5 Chemical ( Plateau and Telar) May 2016 Weld County and USFS
Spring Allotment T I ON R63W S 1 Riparian exclosure Pepperweed USFS
1
U . S . Forest Service OMB 0596-0217
A
FS-1500-17C
ttachment)
USFS Agreement No. : 15-PA-11021006-020 Mod No. 1
Cooperator Agreement No. :
This Financial Plan may not be used to collect
funds AND disburse funds on the same
agreement. Separate agreements must be used
in this situation .
Agreements Financial Plan ( Medium Form )
1 . Financial Plan Matrix : Note : All columns may not be used . Use depends on source and type of contribution (s) .
FOREST SERVICE CONTRIBUTIONS COOPERATOR CONTRIBUTIONS
(a) (b) (c) (d) (e) (f)
Volunteer Cash
COST ELEMENTS Noncash Labor to Noncash In-Kind Other Federal (g)
( Direct Costs) ( In-Kind) Cooperator TOTAL
Salaries/Labor $5 .402 . 75 $0. 00 $2,600. 28 $992 .00 $0. 00 $0.00 $8,995 . 03
Travel $0 . 00 $0. 00 $0. 00 $0. 00 $0.00 $0. 00 $0.00
Equipment $0. 00 $0. 00 S1 .698 . 80 $3 .062 . 80 $0. 00 $0. 00 $4,761 .60
Supplies/Materials $450 . 00 $0. 00 $201 . 56 $0. 00 $0. 00 $651 . 56
Printing $0. 00 $0. 00 $0 . 00 $0.00 $0. 00 $0. 00 $0. 00
Other $0. 00 $0. 00 $0. 00 $0. 00 $0. 00 $0. 00 $0.00
Other $0. 00 $0. 00 $0. 00 $0.00 $0. 00 $0.00 $0. 00
Subtotal $5,852 . 75 $0.00 $4.299.08 $4,256. 36 $0. 00 $0.00 $ 14,408. 19
Cooperator Indirect Costs $200 . 92 $200.00 $400. 92
FS Overhead Assessment $468 . 22 $468 .22
r
Gross Total $6.320.97 $0.00 $4, 500. 00 $4,456.36 $0.00 $0.00 $ 15.277.33
Matching Costs Determination
Total Forest Service Share = (h)
(a+ b+c)/(g) = (h) 70 . 83%
Other Federal Contribution = (i)
(f)/(g) = (i) 0 . 00%
Total Federal Share = (j)
(h + i) = (j) 70 . 83%
Total Cooperator Share I (k)
(d+e)/(g) = (k) 29 . 17%
Total (I)
(j+ k) = (I) 100 . 00%
Page 1
e
U . S . Forest Service OMB 0596-0217
FS-1500-17C
Page 2
WORKSHEET FOR
FS Non -Cash Contribution Cost Analysis Column I
Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the
matrix . NOTE : This worksheet auto populates the relevant and applicable matrix cells .
Cost element sections may be deleted or lines may be hidden , if not applicable . Line items may be
added or deleted as needed . The Standard Calculation sections provide a standardized formula for
determing a line item 's cost, e . g . cost/day x # of days=total , where the total is calculated automatically.
The Non-Standard Calculation sections provide a write- in area for line items that require a calculation
formula that is other than the standardized formules , e . g . instead of salaries being calculated by
cost/day x # of days , costs may be calculated simply by a contracted value that is not dependent on
days worked , such as 1 employee x $ 1 ,200/contract= $ 1 , 200. Be sure to review your calculations when
entering in a Non-Standard Calculation , and provide a brief explanation of units used to make
calculation , e . g . ' 1 month contract , ' on a line below the figures .
Salaries/Labor
Standard Calculation
Job Description 1 1Cost/Day itt of Days 1 I Total
Weed treatment GS-0455- 5 $ 174 . 00 13 . 00 $2 , 262 . 00
Weed treatment GS-0455-4 $ 133 . 00 13 . 00 $ 1 , 729 . 00
weed treatment oversight GS-0454-09 $282 . 35 5 . 00 $ 1 , 411 . 75
$0 . 00
$0 . 00
Non -Standard Calculation
( Total Salaries/Labor I $5,402. 751
Travel
Standard Calculation
Travel Expense Employees 1Cost/Trip I # of Trips I 1Total
$0 . 00
$0 . 00
$0 . 00
$0 . 00
$0 . 00
Non -Standard Calculation
( Total Travel � I $O.OOI
Equipment
Standard Calculation
Piece of Equipment 1 # of Units ICost/Day 1 # of Days 1 jTotal
$0 . 00
$0 . 00
$0 . 00
$0 . 00
Non-Standard Calculation
( Total Equipment 1 $0.00I
Supplies/Materials
Standard Calculation
Supplies/Materials I 1 # of Items jCostiltem ITotal
herbicide and related supplies 1 . 00 $450 . 00 $450 . 00
$0 . 00
$0 . 00
$0 . 00
I Non -Standard Calculation
( Total Supplies/Materials I $450. 001
Printing
Standard Calculation
Paper Material 1 1# of Units ICost/Unit 1 Total
$0 . 00
INon-Standard Calculation
( Total Printing I $0. 00 )
Other Expenses
Standard Calculation
Item 1 I # of Units 1Cost/Unit I jTotal
$0 . 00
$0 . 00
$0 . 00
$0 . 00
( Non -Standard Calculation I
ITotal Other I $0 . 00I
I Subtotal Direct Costs I $ 5 , 852 . 75 I
Forest Service Overhead Costs
Current Overhead Rate Subtotal Direct Costs 1 I } Total I
8 . 00% $5 , 852 . 75 $468 . 22
( Total FS Overhead Costs I $468.221
TOTAL COST I $ 6 , 320 . 97
WORKSHEET FOR
IFS Cash to the Cooperator Cost Analysis Column I
Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the
matrix . NOTE : This worksheet auto populates the relevant and applicable matrix cells .
Cost element sections may be deleted or lines may be hidden , if not applicable . Line items may be
added or deleted as needed . The Standard Calculation sections provide a standardized formula for
determing a line item 's cost , e . g . cost/day x # of days=total , where the total is calculated automatically.
The Non-Standard Calculation sections provide a write- in area for line items that require a calculation
formula that is other than the standardized formules , e . g . instead of salaries being calculated by
cost/day x # of days , costs may be calculated simply by a contracted value that is not dependent on
days worked , such as 1 employee x $ 1 , 200/contract= $ 1 , 200 . Be sure to review your calculations when
entering in a Non-Standard Calculation , and provide a brief explanation of units used to make
calculation , e . g . ' 1 month contract , ' on a line below the figures .
Salaries/Labor
Standard Calculation I
Job Description I ICost/Day itt of hours I Total
hoary cress/knapweed trt technician $20 . 97 124 . 00 $2 , 600 . 28
$0 . 00
$0 . 00
$0 . 00
$0 . 00
Non -Standard Calculation
( Total Salaries/Labor I I $2, 600.28 (
Travel
Standard Calculation
Travel Expense Employees 1Cost/Trip I # of Trips Total
$0 . 00
$0 . 00
$0 . 00
$0 . 00
$0 . 00
Non -Standard Calculation
( Total Travel I I $O . OOI
Equipment
Standard Calculation
Piece of Equipment 1 # of Units Cost/Day 1 # of Days I 1Total
gator utv and trailer 1 . 00 $ 13 . 70 124 . 00 $ 1 , 698 . 80
$0 . 00
$0 . 00
$0 . 00
JNon -Standard Calculation I
( Total Equipment I I $ 1 , 698 . 801
Supplies/Materials 1
Standard Calculation
Supplies/Materials I # of Items ICost/item ITotal
( Non -Standard Calculation I
( Total Supplies/Materials I I $0. 00I
Printing
Standard Calculation
Paper Material I 1 # of Units ICost/Unit 1 Total
$0 . 00
( Non -Standard Calculation
$0 . 00
( Total Printing I 1 $0 . 00I
Other Expenses 1
Standard Calculation
Item I I # of Units iCost/Unit I Total
$0 . 00
$0 . 00
$0 . 00
( Non -Standard Calculation I
ITotal Other I i $0. 00I
I Subtotal Direct Costs I $4 , 299 . 08
.1
Cooperator Indirect Costs
( Current Overhead Rate [ Subtotal Direct Costs 1 I ITotal
4 . 67% $4 , 299 . 08 $200 . 92
Total Coop. Indirect Costs $200.92
TOTAL COST $ 4 , 500 . 00
WORKSHEET FOR
Cooperator Non -Cash Contribution Cost Analysis Column
Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix .
NOTE : This worksheet auto populates the relevant and applicable matrix cells .
Cost element sections may be deleted or lines may be hidden , if not applicable . Line items may be added or
deleted as needed . The Standard Calculation sections provide a standardized formula for determing a line
item 's cost , e . g . cost/day x # of days=total , where the total is calculated automatically. The Non-Standard
Calculation sections provide a write-in area for line items that require a calculation formula that is other than the
standardized form ules , e . g . instead of salaries being calculated by cost/day x # of days , costs may be calculated
simply by a contracted value that is not dependent on days worked , such as 1 employee x $ 1 , 200/contract=
$ 1 , 200 . Be sure to review your calculations when entering in a Non-Standard Calculation , and provide a brief
explanation of units used to make calculation , e . g . ' 1 month contract, ' on a line below the figures .
Salaries/Labor
Standard Calculation
Job Description ICost/Hour I # of Hours ' Total
hoary cress/knapweed trt Ranger $ 8 . 00 124 . 00 $992 . 00
$0 . 00
$0 . 00
I Non -Standard Calculation
( Total Salaries/Labor $992.00
Travel J
Standard Calculation
Travel Expense Em ployees Cost/Trip 1 # of Trips I Total
$0 . 00
$0 . 00
$0 . 00
$0 . 00
$0 . 00
( Non-Standard Calculation
( Total Travel $O.OOI
Equipment
Standard Calculation
Piece of Equipment j # of Units ( Cost/hr itt of hours I Total
1 /2 ton pickup 1 . 00 $ 11 . 00 124 . 00 $ 1 , 364 . 00
gator utv and trailer 1 . 00 $ 13 . 70 124 . 00 $ 1 , 698 . 80
$0 . 00
$0 . 00
$0 . 00
I Non -Standard Calculation
( Total Equipment I I $3 , 062. 80
Supplies/Materials
Standard Calculation
# of Items
Supplies/Materials (gal . ) Cost/Item Total
Tordon 22K 2 . 50 $41 . 67 $ 104 . 18
Telar ( in ounces) 2 . 00 $ 12 . 95 $25 . 90
Dye ( in packets) 6 $ 5 . 95 $35 . 70
Surfactant ( in gal . ) 2 . 00 $ 17 . 89 $35 . 78
Non-Standard Calculation
ITotalSupplies/Materials I I $201 . 56
Printing
Standard Calculation
Paper Material I 1 # of Units ICost/Unit I 1Total
$0 . 00
J Non -Standard Calculation
$0 . 00
( Total Printing I I $0. 00
Other Expenses 1
Standard Calculation
Item 1 I # of Units ICost/Unit I Total
$0 . 00
$0 . 00
$0 . 00
I Non -Standard Calculation
Total Other I I $O . OO I
I Subtotal Direct Costs I $4 , 256 . 36 I
Cooperator Indirect Costs
( Current Overhead Rate ' Subtotal Direct Costs j I 1Total
4 . 49% $4 , 256 . 36 $200 . 00
( Total Coop. Indirect Costs I I $200.00
TOTAL COST I $ 4 , 456 . 36
WORKSHEET FOR
Cooperator In - Kind Cost Analysis Column I
Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix .
NOTE : This worksheet auto populates the relevant and applicable matrix cells .
Cost element sections may be deleted or lines may be hidden , if not applicable . Line items may be added or
deleted as needed . The Standard Calculation sections provide a standardized formula for determing a line
item 's cost, e . g . cost/day x # of days=total , where the total is calculated automatically. The Non-Standard
Calculation sections provide a write-in area for line items that require a calculation formula that is other than
the standardized form ules , e . g . instead of salaries being calculated by cost/day x # of days , costs may be
calculated simply by a contracted value that is not dependent on days worked , such as 1 employee x
$ 1 , 200/contract= $ 1 , 200 . Be sure to review your calculations when entering in a Non-Standard Calculation ,
and provide a brief explanation of units used to make calculation , e . g . ' 1 month contract, ' on a line below the
figures .
Salaries/Labor
Standard Calculation
Job Description 1 ICost/Day I # of Days I ITotal
$0 . 00
$0 . 00
$0 . 00
$0 . 00
$0 . 00
' Non -Standard Calculation I
( Total Salaries/Labor I I $0 . 00I
Travel
Standard Calculation
Travel Expense Employees ICost/Trip 1 # of Trips I ITotal
$0 . 00
$0 . 00
$0 . 00
$0 . 00
$0 . 00
( Non -Standard Calculation jTotal Travel I I $0 . 00I
Equipment
Standard Calculation
Piece of Equipment PS of Units ICost/Day I # of Days i 1Total
1 /2 ton pickup 0 . 00 $0 . 00 0 . 00 $0 . 00
$0 . 00
$0 . 00
$0 . 00
Non -Standard Calculation
( Total Equipment I I $0 . 00 )
Supplies/Materials
Standard Calculation
Supplies/Materials I 1 # of Items Icost/item jlotai i
Tordon 22K $0 . 00
Telar (in ounces) $0 . 00
Dye (in packets) $0 . 00
Surfactant ( in gal . ) $0 . 00
( Non -Standard Calculation
( Total Supplies/Materials I I $O . OO )
Printing
Standard Calculation
Paper Material I Itt of Units ICost/Unit 1 1Total
$0 . 00
Non -Standard Calculation I
( Total Printing I I $0 . 00I
Other Expenses
Standard Calculation
Item I ilt of Units ICost/Unit I 1Total
$0 . 00
$0 . 00
$0 . 00
$0 . 00
( Non -Standard Calculation I
ITotal Other 1 I $O . OO )
I Subtotal Direct Costs I $ 0 . 00 I
TOTAL COST I $ 0 . 001
RE : AMENDMENT FOR 2015 USFS PAWNEE NATIONAL GRASSLANDS
ATTEST : WericaA I W BOARD OF COUNTY COMMISSIONERS
Weld C a-, nt -Merida-The G oar WELD COUNTY , COLORADO
S / / Se
rk to the B . . Smiis Mike Freeman , Chair
Deputy CAPR 2 7 2016
\ . - Le%
1 r. - �
' ' a \
0 " , at
APPROVED AS TO FUNl G .v!i• ` PPROVED AS S STANCE :
1861C CO
_ _ -4-4% .
Ago / f 1 * / / ,\ e4;ivaV -"gulls/saps
�r'" '-�' '
Controller , - - • a ° sal or De artment Head
\Nita i i, e
4-....-- a ..:.a, - -- , Wks
APP VED TOFSRM : /
I " Director of General Services
./Ve
40
County Attorney
oZ
o /6 Pia 46- q
Esther Gesick
From : Tina Booton
Sent : Thursday , June 30 , 2016 9 : 07 AM
To : Jennifer Fuller; Esther Gesick
Cc : Curtis Hall ; Deanne Norris
Subject : Commissioner Freeman 's Signature
Attachments : 15-PA-020 MOD1 FINAL . PDF ; BOCC memo for USFS agreement modification . doc ; USFS
pass around . doc; wscoverdeptBOCC USFS agreement modification . doc
This is one time when we were ahead of schedule and got our signature done before the contracting company
did their signature . Go figure . Will you please have Commissioner Freeman re-sign this document so I can
forward to the USFS ? Thank you. Attached are the backup pieces that we went through to get the original
signature .
Please let me know if you need anything else .
Sincerely,
Tina Booton
Weed Division Supervisor
Weld County Public Works
PO Box 758, Greeley, CO 80632
970-304-6496 ext . 3770
www .weldweeds . org
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